HomeMy WebLinkAbout2023-10-10 - AGENDA REPORTS - FIN ACCOUNTING CONTRO
Agenda Item: 4
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: October 10, 2023
SUBJECT: PROFESSIONAL FINANCE AND ACCOUNTING SERVICES
CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Brittany Houston
RECOMMENDED ACTION
City Council:
Amend the existing contract with Robert Half International Inc. to increase the scope of work
for professional finance and accounting services and authorize an expenditure authority
increase in the amount of $50,000 for a total contract amount not to exceed $100,000.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) regularly uses professional services on an as -needed basis to
assist staff during periods of high activity and staff vacancies. Professional finance and
accounting services help supplement staffs effort to maintain the City's financial records
efficiently and effectively. The efficient and effective maintenance of the City's finances and
financial records have resulted in the City maintaining a AAA credit rating with S&P Global, as
well as receiving the prestigious Certificate of Achievement for Excellence in Financial
Reporting from the Government Finance Officers Association of the United States and Canada
for 34 consecutive years.
In an effort to fulfill the City's need for professional finance and accounting services, an external
Part -Time Seasonal (PTS) Financial Analyst recruitment was conducted. The recruitment
received only fourteen applications over a four -month period and candidates did not possess the
skill level required. The City then contacted three temporary staffing firms: Creative Financial
Staffing, MV Cheng & Associates, and Robert Half International Inc. Creative Financial Staffing
could not identify a qualified candidate. MV Cheng & Associates could only identify candidates
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who could work limited hours per week. Robert Half International Inc. was the only firm that
could provide qualified candidates who could work the hours required.
Based on the results of this process, staff entered into a not to exceed $50,000 contract with
Robert Half International Inc. to provide professional finance and accounting services to the City
on an as -needed basis. By utilizing the firm selected, staff has had the ability to assign projects to
contract finance and accounting professionals who are best suited to meet the City's needs, while
retaining an appropriate level of staffing. The recommended action would increase the existing
contract with Robert Half International Inc. from $50,000 to $100,000 to provide professional
services necessary to efficiently and effectively maintain the City's finances and financial
records.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Funding for professional finance and accounting services are available in Accounting
Contractual Services expenditure account 1002101-516101 (General Fund).
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