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Home My WebLink About2023-10-24 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, October 24, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Gibbs CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Holly Schroeder Recognition Investment Policy and Excellence in Financial Reporting Awards 2023 Achievement of Excellence in Procurement Award PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS 1. RE -NOMINATION TO THE LOS ANGELES COUNTY EXECUTIVE COMMITTEE ON HOMELESSNESS - At the regular City Council meeting on September 12, 2023, the City Council nominated Mayor Pro Tem Smyth to serve on the Los Angeles County Executive Committee on Homelessness. However, upon further review of the position and existing obligations, Mayor Pro Tem Smyth has requested that the City Council consider someone else from the City Council to serve on the Committee. RECOMMENDED ACTION: City Council discuss and recommend a new member of the City Council to serve on the Los Angeles County Executive Committee on Homelessness. Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023 Regular Meeting. 4. CHECK REGISTER NO.21 - Check Register No. 21 for the Period 09/08/23 through 09/21/23 and 09/28/23. Electronic Funds Transfers for the Period of 09/11/23 through 09/22/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 21. 5. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-68, T-69 - City Council consideration to award contracts to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for LMD Zones T-68 (West Creek) and T-69 (West Hills). RECOMMENDED ACTION: City Council: Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance Districts Zone T-68 West Creek, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $169,686. 2. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape maintenance services for Landscape Maintenance District Zone T-69 West Hills, and, if necessary, other zones for which they are under contract, for a total two-year amount not to exceed $708,872. 3. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three for both contracts, not to exceed the annual Page 3 contract amounts, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 5. Appropriate an ongoing budget for $7,588 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572463-516110 (West Creek) and $34,787 to expenditure account 3572462-516110 (West Hills). 6. Find that the award of contracts are exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 6. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1130, 1131, 1132, AND 1133 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1130, 1131, 1132, and 1133. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. COPPER HILL DRIVE BRIDGE WIDENING, PROJECT S1050 - INSPECTION AND CONSTRUCTION OVERSIGHT SERVICES AWARD - This item will provide inspection and construction oversight services for the Copper Hill Drive Bridge Widening project which will widen the north half of the existing bridge. RECOMMENDED ACTION: City Council: 1. Award a professional services contract for inspection and construction oversight services to NV5, Inc. in the amount of $552,912, and authorize a contingency in the amount of $55,291, for a total contract amount not to exceed $608,203. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 8. BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT - RELATED PROFESSIONAL SERVICES - Increase expenditure authority for contracts with previously selected, qualified vendors to provide as -needed building plan review, building inspection, and permit -related professional services to the City of Santa Clarita. RECOMMENDED ACTION: City Council: Authorize an expenditure authority increase to the City's on -call Building & Safety consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates, in the amount of $500,000, resulting in a total on - call expenditure authority amount of $1,000,000 for Fiscal Year 2023-24. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL EMERGENCY City Council consideration to adopt a resolution that will ratify the existence of a local emergency related to the MV Transportation bus driver strike that began on October 9, 2023. RECOMMENDED ACTION: City Council adopt a resolution ratifying the existence of a local emergency and the associated emergency contract with Transit Systems Unlimited, Inc. 10. SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2023-24 AGREEMENT - The Fiscal Year 2023-24 agreement with the Santa Clarita Valley Committee on Aging will support home -delivered meals, transit -related services, and recreation, health, and wellness programs for seniors. RECOMMENDED ACTION: City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the amount of $475,000, and authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT Page 5 FUTURE MEETINGS The next regular meeting of the City Council will be held November 14, 2023, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On October 19, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6