HomeMy WebLinkAbout2023-11-14 - AGENDA REPORTS - REGULAR MIN APPROVALO
CITY OF SANTA CLARITA
City Council
Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary
Tuesday, October 24, 2023
INVOCATION
Mayor Gibbs delivered the invocation.
-Minutes-
6:00 PM
City Council Chambers
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CALL TO ORDER
Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:07 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Councilmember Miranda led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
Items 9 and 10 received requests to speak.
AWARDS AND RECOGNITIONS
Mayor Gibbs introduced Assemblywoman Pilar Schiavo who presented the City with a grant
check to fund a Mobile Command Unit.
Mayor Pro Tem Smyth thanked Holly Schroeder for her work as the President and Chief
Executive Officer of the Santa Clarita Valley Economic Development Corporation for the last 10
years and invited her to the dais to receive a certificate and take a photo.
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Councilmember Miranda spoke of the recognition of the City's Finance division, receiving a
Certificate of Achievement for Excellence in Financial Reporting for the Annual Comprehensive
Financial Report for Fiscal Year 2021-22 and the Investment Policy Certificate of Excellence
Award by two separate associations, and invited the Finance team to the dais to accept the
awards and take a photo.
Councilwoman McLean commented on the achievement of the City's Information Services
division for receiving the 2023 Annual Achievement of Excellence in Procurement Award from
the National Procurement Institute and invited the Purchasing team to the dais to accept the
award and take a photo.
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PUBLIC PARTICIPATION
Addressing the Council regarding the MV strike were Lourdes Garcia representing Teamsters a
Local 572, John Parks representing Manny Alebenosa, Wilma Frank, Nancy Reynoso, Reverend v
Patrick Harris, Doug Campbell, Tait Skifstrom, Rachael Benson, and Dianna Ruiz.
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STAFF COMMENTS v
City Manager Ken Striplin commented on the City's support for the work done by the bus drivers
and encouraged a resolution between MV and the workers.
Mayor Pro Tern Smyth addressed the misinformation mentioned by one of the speakers and
commented that non-residents are allowed to speak before Council.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean commented regarding a resolution to the MV strike. Councilwoman
McLean commented on attending the Homeless Task Force meeting, where a representative
from Family Promise spoke about their organization and funding issues. Councilwoman McLean
reported that a bill was signed by the Governor that changes the way ballot measures are written
and that ACA 1 and ACA 13 were passed, lowering the threshold of voters needed to pass an
initiative and also changing property tax fees. Councilwoman McLean requested that residents
get involved and attend Board of Supervisors meetings with her to encourage the return of tax
funds to local agencies.
Councilmember Miranda was impressed with the public speakers, commented that the City
needs bus drivers back at work, and encouraged all sides to talk.
Councilmember Weste thanked the MV employees for their diligence in taking care of the
community. Councilmember Weste spoke of concern regarding District Attorney George
Gascon's policies and overworked Sheriffs Department deputies due to offenders who are
arrested and released within four hours. Councilmember Weste requested Council concurrence to
direct staff to research safety options and plan for the future of the Santa Clarita Valley, and
Council concurred. Councilwoman McLean commented on providing a link to the District
Attorney candidate forum through email.
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Mayor Gibbs echoed comments about the bus drivers and thanked the strikers for the respect
given during the Multi -Modal Center grand opening. Mayor Gibbs announced the City's
partnership with the Los Angeles County Department of Animal Care and Control to offer low-
cost spay and neuter mobile service every Monday starting November 6.
NEW BUSINESS
ITEM 1
RE -NOMINATION TO THE LOS ANGELES COUNTY EXECUTIVE COMMITTEE ON
HOMELESSNESS
At the regular City Council meeting on September 12, 2023, the City Council nominated Mayor
Pro Tern Smyth to serve on the Los Angeles County Executive Committee on Homelessness. M
However, upon further review of the position and existing obligations, Mayor Pro Tern Smyth
has requested that the City Council consider someone else from the City Council to serve on the v
Committee. r
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RECOMMENDED ACTION:
City Council discuss and recommend a new member of the City Council to serve on the Los o
Angeles County Executive Committee on Homelessness. v
Council waived the staff report.
Addressing the Council were Tony Maldonado, Elaine Ballace, and Glenda (no last name
provided).
Mayor Pro Tern Smyth commented that he would like to nominate someone who would be on
the Council past 2024 and nominated Mayor Gibbs.
Mayor Gibbs commented on several taxes and initiatives for homelessness and the need for
guaranteed return of funds to local agencies.
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Cameron Smyth, Mayor Pro Tern
SECONDER:
Laurene Weste, Councilmember
AYES:
Gibbs, Smyth, McLean, Miranda, Weste
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Cameron Smyth, Mayor Pro Tern
SECONDER: Bill Miranda, Councilmember
AYES: Gibbs, Smyth, McLean, Miranda, Weste
ITEM 2
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023,
Special Meeting.
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ITEM 3
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the October 10, 2023,
Regular Meeting.
ITEM 4
CHECK REGISTER NO. 21
Check Register No. 21 for the Period 09/08/23 through 09/21/23 and 09/28/23. Electronic Funds
Transfers for the Period of 09/11/23 through 09/22/23.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 21. a
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ITEM 5
LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-68, T-69
City Council consideration to award contracts to Marina Landscape Services, Inc., to provide 0
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recurring landscape maintenance services for LMD Zones T-68 (West Creek) and T-69 (West
Hills). a
RECOMMENDED ACTION: o
City Council: C°
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1. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape
maintenance services for Landscape Maintenance Districts Zone T-68 West Creek, and, if
necessary, other zones for which they are under contract, for a total two-year amount not to
exceed $169,686.
2. Award a two-year contract to Marina Landscape Services, Inc. to provide landscape
maintenance services for Landscape Maintenance District Zone T-69 West Hills, and, if
necessary, other zones for which they are under contract, for a total two-year amount not to
exceed $708,872.
3. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three for both contracts, not to exceed the annual contract amounts,
inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent
with the appropriate Consumer Price Index, upon request of the contractor, and contingent
upon the appropriation of funds by the City Council in the annual budget for such fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
5. Appropriate an ongoing budget for $7,588 from the Landscape Maintenance District Fund
Balance (Fund 357) to expenditure account 3572463-516110 (West Creek) and $34,787 to
expenditure account 3572462-516110 (West Hills).
6. Find that the award of contracts are exempt from the California Environmental Quality Act
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pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h)
Maintenance of Existing Landscaping.
ITEM 6
TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS.
1130, 1131, 1132, AND 1133
The Santa Clarita Valley Sanitation District provides wastewater treatment services within the
District's service area. To provide wastewater treatment service to properties located outside the
District's service area, the boundary must be expanded through the annexation process.
RECOMMENDED ACTION:
City Council:
1. Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the
negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation
District Annexation Nos. 1130, 1131, 1132, and 1133.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Adopted Resolution Nos. 23-73, 23-74, 23-75, 23-76, 23-77, 23-78, 23-79, 23-80, 23-81, and
23-82
ITEM 7
COPPER HILL DRIVE BRIDGE WIDENING, PROJECT S 1050 - INSPECTION AND
CONSTRUCTION OVERSIGHT SERVICES AWARD
This item will provide inspection and construction oversight services for the Copper Hill Drive
Bridge Widening project which will widen the north half of the existing bridge.
RECOMMENDED ACTION:
City Council:
Award a professional services contract for inspection and construction oversight services to
NV5, Inc. in the amount of $552,912, and authorize a contingency in the amount of $55,291,
for a total contract amount not to exceed $608,203.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
ITEM 8
BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED
PROFESSIONAL SERVICES
Increase expenditure authority for contracts with previously selected, qualified vendors to
provide as -needed building plan review, building inspection, and permit -related professional
services to the City of Santa Clarita.
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RECOMMENDED ACTION:
City Council:
1. Authorize an expenditure authority increase to the City's on -call Building & Safety
consulting firms: JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and
TRB and Associates, in the amount of $500,000, resulting in a total on -call expenditure
authority amount of $1,000,000 for Fiscal Year 2023-24.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
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ITEM 9 =
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RESOLUTION RATIFYING THE EXISTENCE OF A LOCAL EMERGENCY
City Council consideration to adopt a resolution that will ratify the existence of a local v
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emergency related to the MV Transportation bus driver strike that began on October 9, 2023.
RECOMMENDED ACTION: o
City Council adopt a resolution ratifying the existence of a local emergency and the associated v
emergency contract with Transit Systems Unlimited, Inc.
Addressing the Council were Diane Zimmerman, Tony Maldonado, and Chad Rush.
Adopted Resolution No. 23-83
ITEM 10
SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2023-24
AGREEMENT
The Fiscal Year 2023-24 agreement with the Santa Clarita Valley Committee on Aging will
support home -delivered meals, transit -related services, and recreation, health, and wellness
programs for seniors.
RECOMMENDED ACTION:
City Council approve an agreement with the Santa Clarita Valley Committee on Aging in the
amount of $475,000, and authorize the City Manager or designee to execute all documents,
subject to City Attorney approval.
Addressing the Council were Diane Zimmerman, Tony Maldonado, Elaine Ballace, and Kevin
MacDonald representing Santa Clarita Valley Senior Center.
PUBLIC PARTICIPATION II
Addressing the Council regarding the MV strike were Andrew Campbell, Kenneth Thornton,
Linda Rompal, Lucretius McIlvaine, Ash Mahoney, Judah Bateman, and Eric Edwards; Diane
Zimmerman regarding a new California state, the City Attorney, and College of the Canyons;
Elaine Ballace regarding LED lights and campaign contributions; Tony Maldonado regarding
working for the City; Glenda (no last name provided) regarding Burrtec; Cindy Josten regarding
candidate for District Attorney Jonathan Hatami and candidate for Assembly Patrick Lee
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Gipbson; Steve Petzold regarding Assemblymember Pilar Schiavo and events in Israel; Patrick
Swain regarding running red lights and a summit for human trafficking event at College of the
Canyons; and Nancy (no last name provided) regarding truth in government.
ADJOURNMENT
Mayor Gibbs adjourned the Regular Meeting at 8:17 p.m.
ATTEST:
CITY CLERK
MAYOR
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