HomeMy WebLinkAbout2023-11-14 - AGENDA REPORTS - LMD CONTR ZONES 3,5,6,T-31O
Agenda Item: 5
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: November 14, 2023
SUBJECT: LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3,
5, 6, T-31
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
Award four contracts to Stay Green, Inc., to provide landscape maintenance services for
Landscape Maintenance District Zone 3 - Sierra Heights, Zone 5 - Sunset Hills, Zone 6 -
Canyon Crest, and Zone T-31 - Shangri-La, for a two-year contract amount not to exceed
$43,172, $169,669, $158,030, and $252,267 respectively.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the annual contract amounts, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District
Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to
expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433-
516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La.
5. Find that the award of contracts is exempt from the California Environmental Quality Act
pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h)
Maintenance of Existing Landscaping.
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BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services through
contracts with private companies. Request for Proposal (RFP) LMD-23-24-14, for the
maintenance of LMD Zone 3 (Sierra Heights), Zone 5 (Sunset Hills), Zone 6 (Canyon Crest),
and Zone T-31 (Shangri-La) was published and circulated via the City's e-procurement system
BidNet on September 20, 2023.
Unlike a bid procurement, where the recommended contract award is based upon the lowest,
most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to
evaluate and score proposals. This approach reinforces performance expectations and ensures
that vendors dedicate adequate employees to service the contract. While the price for services is
a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the
evaluation criteria focuses on the overall value provided, including the composition and structure
of the contractor's crew, their schedule to rotate through the maintenance areas, understanding of
the specifications, and references.
The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided - Team Composition/Crew Structure/Rotation Schedule (65%)
• Acknowledgement and Understanding of Specifications (15%)
• Proposal Amount (10%)
• References and Certifications (10%)
The City transmitted the solicitation to 693 vendors on BidNet, of which 26 vendors downloaded
the RFPs. Five companies provided proposals for consideration. An evaluation panel comprised
of staff representing the City's Special Districts division scored the responses based on a 300-
point system, with the results outlined below.
ZONE PROPOSALS
RECEIVED
COMPANY
LOCATION
POINTS
AWARDED
Proposal 1
Stay Green, Inc.
Santa Clarita, CA
261
Proposal 2
American Heritage
Landscape, LP
Canoga Park, CA
229
Proposal 3
SGD Enterprises
Van Nuys, CA
225
Proposal 4
Specialized Landscape
Management Service, Inc.
Simi Valley, CA
203
Proposal 5
eLawns, LLC
Mountain House, CA
128
In reviewing proposals, the evaluation team awarded the highest score to Stay Green, Inc. (Stay
Green). The evaluation team determined that Stay Green's proposal offered the best overall value
to meet the landscape maintenance needs within LMD Zones 3, 5, 6, and T-31. Stay Green's
proposal dedicates 32 monthly hours of management staff time to overseeing zone operations. It
also provides a solid overall team composition and maintenance rotation schedule that positions
them to manage landscape services in the respective zones successfully. Stay Green's proposed
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crew structure, approach for rotating personnel throughout the four assigned LMD zones, and
proposed modification of operations due to seasonal changes are consistent with LMD's
standards for overall maintenance. Staff has completed a due -diligence review of Stay Green's
professional references and determined their work history meets the City's standards and
performance expectations. Based on the above, staff recommends awarding the four landscape
maintenance contracts to Stay Green.
To support these contracts, staff is requesting an ongoing appropriation of $109,368, which will
be combined with the funds previously appropriated during the annual budget process. If
approved, the total budget for recurring monthly landscape maintenance services, including
additional appropriations, will be $21,586 in Zone 3 (Sierra Heights), $84,834 in Zone 5 (Sunset
Hills), $79,015 in Zone 6 (Canyon Crest), and $126,134 in Zone T-31 (Shangri-La). This
ongoing base adjustment is reflective of rising fuel and industry labor costs. The recommended
contract amounts are required to ensure Stay Green can perform monthly landscape maintenance
and repairs, maximize operational efficiencies, and ensure such work is completed promptly.
Maintenance and repairs include but are not limited to responding to emergencies, irrigation
repairs, or replacement of irrigation systems that are damaged or have reached the end of their
useful service life; replacement of dead plant material; addressing vandalism; and one-time
beautification enhancement projects.
Finally, the increase in expenditure authority granted by the City Council does not represent any
guarantee of additional compensation under the terms of the recommended contracts. Beyond
retaining the discretion to utilize alternative contractors as deemed necessary, all unscheduled
repair work or one-time enhancement projects performed by Stay Green under all four contracts
will continue to require staff review and advanced authorization by the City's Special Districts
Division. Furthermore, to improve maintenance standards and enforce accountability, the
solicitation also includes provisions to impose payment reductions for poor performance should
the contractor fail to meet their maintenance obligations.
California Environmental Quality Act (CEQA) Determination
This award of contracts is not subject to CEQA review pursuant to CEQA Guidelines Article 19
- Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing
Landscaping.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The recommended action requires an ongoing appropriation of $109,368 from the Landscape
Maintenance District Fund Balance (Fund 357) to support recurring landscape maintenance costs
associated with the award of these contracts. Funding for future years is contingent upon the
appropriations of funds by the City Council in the annual budget for such fiscal year.
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ATTACHMENTS
LMD-23-24-14 Zones 3, 5, 6, T31 RFP Documents (available in the City Clerk's Reading File)
LMD-23-24-14 Zones 3, 5, 6, T31 Stay Green Response File (available in the City Clerk's
Reading File)
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A
Landscape Maintenance For
Zones 3, 5, 6, And T-31
PROPOSAL # LMD-23-24-14
A
Landscape Maintenance For
Zones 3, 5, 6, And T-31
PROPOSAL # LMD-23-24-14
TABLE OF CONTENTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
SECTION E
MAINTENANCE SCHEDULE EXAMPLE —DAILY —ANNUAL
MAINTENANCE MAP(S)
INVENTORY LISTS
HOLIDAY SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: Landscape Maintenance for Zones 3, 5, 6, and T-31
Proposal #: LMD-23-24-14
Dates Published: September 20, 2023
Last Day for Questions: October 3, 2023 before 11:00 AM (PT)
Proposal Closing: October 10, 2023 before 11:00 AM (PT)
License(s) Required: Class C-27 California Landscaping Contractor License
Project Description: The City is currently soliciting proposals for the LIVID (Zone 3) Sierra Heights,
(Zone 5) Sunset Hills, (Zone 6) Canyon Crest & Zone (T-31) Shangri-La. These
services include, but are not limited to; mowing, trimming, edging, hand
pruning, fertilization, application of pre -emergent herbicides, weed control,
minor tree raising, plant replacements, and cleanup/clearing of drainage
systems.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Danielle Marquez 1 (661) 255-4936 1 dmarquez@santa-clarita.com
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with
all listed subcontractors) that are currently registered and qualified to perform public work pursuant to
Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website
at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged
via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda
are not signed and submitted with the proposal response, the submission may be deemed non-
responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-23-24-14
Landscape Maintenance For Zones 3, 5, 6, And T-31
City of Santa Clarita, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor's responsibility to monitor BidNet for release of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non -responsive and rejected.
3. AWARDS.
3.1. The City reserves the right to waive any informality in any proposal.
3.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
3.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
award elements of the work, independently, and to do portions "in-house." Additionally, the City
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
3.4. The City may make an award based on partial items unless the proposal submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
4. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
4.1. The use of the name of a manufacturer, or any specific brand or make, in describing any item
contained in the solicitation document does not restrict vendors to the manufacturer or specific
article, this means is being used simply to indicate a quality and utility of the article desired; but
the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality
and utility to those referred to. This exception applies solely to the material items in question
and does not supersede any other specifications or requirements cited. Materials differing from
stated specifications may be considered, provided such differences are clearly noted and
described, and provided further that such articles are considered by a City official to be in all
essential respects in compliance with the specifications.
4.2. If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product
please provide the cut sheet/spec sheet or detailed product description for the proposed
product via the BidNet Q&A section. For each product proposed documentation provided must
include a description reflecting the characteristics and level of quality that will satisfy the salient
physical, functional, or performance characteristics of "equal" products specified in the
solicitation. The proposal must also clearly identify the item by brand name (if any), and
make/model number. In addition, the proposal may include descriptive literature such as
illustrations, drawings, or a clear reference to previously furnished descriptive data or
information available to the City, and clearly describe any modifications the offeror plans to
make in a product to make it conform to the solicitation requirements. Staff will provide an
answer via BidNet if the proposed product will be considered.
4.3. Any alternatives or equivalent product proposals must be made prior to the last day for
questions. The City has the option of accepting or rejecting any alternative or equivalent
product. Exception is made on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
5. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy -back" procurements.
6. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
7. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Marty McKnight
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
8. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This
project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
9. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
10. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
11. RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP may be renewed
annually, up to three times, in accordance with the terms of the contract. If not otherwise stated, the
contract may be renewed if the new pricing of the contract does not change more than the Consumer
Price Index identified in the City Council approved City of Santa Clarita Combined Engineer's Report
for Landscape Maintenance Districts. Pursuant to Section I of the Engineer's Report, the maximum
assessment rate may increase each fiscal year based on the annual change in the Consumer Price
Index (CPI), during the preceding year, for All Urban Consumers, for the Los Angeles, Long Beach and
Anaheim areas, published by the United States Department of Labor, Bureau of Labor Statistics (or a
reasonably equivalent index should the stated index be discontinued). The index level for the month
preceding the month of solicitation advertisement will become the beginning index. The price
adjustment limit will be the percentage change based on the difference between the beginning level
or the adjustment level last used and the index level for the period 90 days prior to the award
anniversary. The final adjusted amount will be determined by Purchasing staff. If a price adjustment
is not requested prior to the award anniversary date, the previous year's rates will apply. Proposer
shall honor proposal prices for One -Hundred and Twenty Days (120 days) or for the stated contract
period, whichever is longer.
12. CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public
Contract Code Section 3300, the successful vendor shall submit proof of a Class C-27 California
Landscaping Contractor License with proposal response. Failure to possess the specified license shall
render the proposal as non -responsive and shall act as a bar to award the contract to any proposer
not possessing said license at the time of award. As provided for in Section 22300 of the California
Public Contract Code, the Contractor may substitute securities for monies withheld by the City to
ensure performance under the contract.
13. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the California Department of Industrial Relations' Internet
web site at http://www.dir.ca.gov/OPRL/DPreWaReDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
14. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
15. TERMINATION. The City may terminate any purchase, service or contract with or without cause either
verbally or in writing at any time without penalty.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-23-24-14
Landscape Maintenance For Zones 3, 5, 6, And T-31
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
❑ Response File
❑ Cost File(s) — to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit 132: Additional Pricing Continued
❑ Exhibit C: Violation Records
❑ Exhibit D: Proactive Approach Form
❑ Exhibit E: Designation of Subcontractors
❑ Exhibit F: References
❑ Exhibit G1: Staff
❑ Exhibit G2: Staff Hours
❑ Exhibit H: Equipment Requirements
❑ Exhibit I: Certifications
❑ Exhibit J: Acknowledgement & Acceptance of Scope of Work
❑ Exhibit K: Notice to Proposers Regarding Contractual Requirements
❑ Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi -Annual, Annual (see examples in
Section E)
❑ Rotation Schedule (Maintenance Map showing frequency of work within designated
❑ areas/sections)
❑ All signed addendums (if any) — Digitally acknowledged on BidNet in addition to uploaded via
BidNet
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Marty McKnight
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Fringe Benefit Statement
SECTION B
Solicitation Information
EVENT
Solicitation advertisement
Last day for questions
Return of proposals
Evaluations of proposals
Contract award
SCOPE OF WORK
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
*Dates are subject to change at the City's discretion *
DATE
September 20, 2023
October 3, 2023
October 10, 2023
October 10 - 13, 2023
TBD (October/November)
1. BACKGROUND
The City of Santa Clarita (City) administers 61 financially independent zones within the Landscape
Maintenance District (LIVID), providing landscape maintenance services for the LIVID operations through
contracts with private companies. Solicitations for proposals to support contract services are made
regularly and often allow an opportunity for multiple zones to take advantage of economies of scale.
The City is currently soliciting proposals for the LIVID (Zone 3) Sierra Heights, (Zone 5) Sunset Hills, (Zone
6) Canyon Crest & Zone (T-31) Shangri-La. These services include, but are not limited to; mowing,
trimming, edging, hand pruning, fertilization, application of pre -emergent herbicides, weed control, minor
tree raising, plant replacements, and cleanup/clearing of drainage systems. The areas are expected to be
maintained at a crisp, clean level of appearance at California Landscape Contractors Association (CLCA)
Industry Standards and all work performed in a professional manner using quality equipment and
materials.
The following general specifications apply to the areas of the City's Landscape Maintenance District, Zone
3, Zone 5, Zone 6, and Zone T-31. This Contract shall run for two (2) years with the option for three (3)
additional one (1) year renewals.
2. GENERAL REQUIREMENTS
2.1. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the
landscape maintenance as set forth in these all-inclusive labor and equipment specifications. The
Contractor will be expected to uphold the highest standards of quality and performance
maintenance of plant material, hardscape, and irrigation systems. Maintenance of plant material
shall include, but not be limited to: mowing, trimming, edging, hand pruning, fertilization,
application of pre -emergent herbicides, weed control, minor tree lifting, plant replacements, and
cleanup/clearing of drainage systems. All mulch provided by the City will be disbursed by the
contractor on site to control weed growth. It is the intent of these specifications to provide plant
material maintenance methods to keep all areas weed free, trash free, and in an overall state of
good health.
The Landscape Maintenance District (LIVID) covered by this Agreement shall be maintained at a
crisp, clean level of appearance at California Landscape Contractors Association (CLCA) Industry
standards and all work shall be performed in a professional manner using quality equipment and
materials. The manpower required to provide the expected level of services indicated in these
specifications shall be supplied at all times. In the event seasonal and/or unforeseen
circumstances warrant additional personnel to maintain said specifications, the contractor shall
provide additional resources at no additional cost.
2.2. City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the
Landscape Maintenance Specialist, Project Development Coordinator, Landscape Maintenance
Administrator, Special Districts Manager or the Deputy City Manager or his qualified
representative, shall herein be described as 'Special Districts.'
2.3. Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. The
landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas,
shrubs, trees, ground cover and turf which may be irrigated by electrically controlled automatic
or manual systems. All locations shall be maintained with nothing but the highest of industry
standards at no less than the frequencies provided in the proposal submission by Contractor.
2.4. Contractor must provide all-inclusive labor and equipment for landscape, grounds and
maintenance services including, but not limited to:
a. Maintenance of turf areas;
b. Select prune shrubs to the natural shape of the plant according to its species throughout
the year to encourage healthy growth habits according to horticultural best practices.
C. Fertilization application;
d. Aeration
e. Verticutting
f. Over -seeding
g. Top dressing;
h. Irrigation; minor and major repairs;
i. Hand watering (as necessary);
j. Bleeding of valves necessary during emergencies when automatic systems are not
functioning properly;
k. Pruning of shrubs and trees; (first twelve vertical feet measured from the ground);
I. Trimming of turf, shrub areas, and ground cover;
m. Edging turf and keeping minimum 18" clearance from fence lines behind homes;
n. Disease control;
o. Pest control;
p. Tree maintenance; (first 12' of trees and as agreed) structural pruning per ANSI Best
Management Practices;
q. Inspection, Maintenance and repairs of irrigation systems;
r. Mulching (City provided mulch); will be disbursed by the contractor at their expense;
S. Manual weed abatement;
t. Chemical weed control;
U. Maintenance of fire protection/fuel modification areas;
V. Marking underground irrigation lines and other LIVID equipment upon Dig Alert
notification and/or other requests;
w. Traffic control (per Watch Manual) while working in the public right of way, medians,
and parkways;
X. Litter pickup, doggie litter removal, trash bags removed and replaced from receptacles
(City provided dog waste bags and trash bags — when trash bags are not provided they
are reimbursable at cost +15%);
y. Laborers and Foremen as proposed and/or as required.
Z. Hardscape Maintenance (i.e.: sweeping or blowing down concrete, gum and litter
removal, and/or crack and/or gutter weed abatement);
Provided in Attachments A & B are examples of Maintenance Program Guides. They are to serve
as a guideline for proposal purposes only. The contractor shall submit within their proposal a
"Team Composition" and "Rotation Schedule" that will serve as the expected minimum monthly
requirements. The minimum is only acceptable once all field conditions reflect the expectations
of the specifications herein. The contractor is expected to supply sufficient resources at all times
to meet or exceed expectations.
2.5. Inclement Weather and Adverse Conditions.
• Contractor shall not perform any operations during unsafe working conditions which
may risk individuals or result in damage to property/landscape
• Unless determined to be an unsafe working condition, on days of light precipitation
and/or forecasted rain the contractor shall continue to be present as scheduled
performing alternative tasks, such as but not limited to the following; monitoring of
drainage devices, drain inlet clearing, maintaining/cleaning of walkways, debris removal
within planting areas, hand pruning of shrubs, etc., or as directed by Special Districts.
• During periods of extremely adverse and Inclement weather, the Contractor shall be
present as scheduled performing inspections of the maintained areas, maintaining
drainage devices for proper flow, as well as monitoring the overall state of the site and
reporting any concerns in regards to safety and property during regular assigned hours.
• Contractor shall report any storm damage or issues related to inclement/adverse
conditions to Special District within 24 hours of occurrence. All storm damages must be
photo documented prior to any removal or clean up. If remedial work is required beyond
the scope of the contract, it may be paid as additional work upon approval by Special
Districts.
2.6. Contractor recognizes that during the course of this Agreement other activities and operations
may be conducted by alternative contracted parties. These activities may include, but are not
limited to:
a. Landscape refurbishment; tree, shrub, and ground cover installation;
b. Irrigation system refurbishment and/or repair;
c. Construction and/or storm related operations;
d. Emergency response operations;
e. Electrical repairs;
f. Tree Trimming / Tree planting / Tree counting;
g. Concrete removal and replacement, block wall and brick repairs;
h. Fence installation and repairs, wood, vinyl, and Crete Rrail;
Artificial turf installation;
j. Integrated pest management / Chemical applications to trees;
k. Streetscape furniture cleaning and pressure washing of walkways and appurtenances.
I. Turf removal
At the discretion of LIVID, the Landscape Maintenance Contractor may be required to modify or
curtail specific tasks and operations within their maintenance contract.
2.7. When notified of a landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 10, the contractor shall respond by phone and/or text message to
the Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15)
minutes of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone or text to the
Landscape Maintenance District Monitor and/or Special Districts. If personnel and equipment
are necessary for the emergency, the contractor must have these resources available within 2
hours. Upon arriving at an emergency situation, it shall be the responsibility of the contractor to
eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the
public. See section 11 for consequences for failure to comply.
2.8. Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with
decals on the exterior right and left front door panels identifying the Contractor's name, and
phone number. Contractor shall require each employee to adhere to basic public works
standards of working attire. Uniforms (matching pants and shirts), proper shoes, safety vests and
other gear required by State Safety Regulations (OSHA) shall be properly exhibited. Shirts shall
be buttoned and worn at all times.
2.9. Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and the
general public throughout the term of this contract. All communication will be professional in
manner between all parties. The City will employ consulting Landscape Maintenance Monitors.
These consultant monitors will be treated the same as other Special District staff. Failure to
properly and respectfully communicate may be cause for contract termination.
2.10.The contractor is required to have a minimum of five (5) years' experience in the landscape
maintenance field. The contractor is required to have experience with maintaining areas of
twenty (20) acres or larger and median/parkway maintenance a minimum of two (2) linear miles
or larger. Vendor is to provide a minimum of three (3) references with a similar scope & type of
work within the proposal response.
2.11.Contractor's employees and/or representatives shall be thoroughly trained and experienced in
the computer based central operating systems of WeatherTrak and Calsense irrigation control
systems, and all other corresponding equipment. Should Special Districts choose a different
controller manufacturer, the contractor shall make available employees or representatives for
product training at no additional cost to City.
2.12.Contractor shall provide cellular communication to each crew foreman and have the ability to
connect to City Monitors and Special Districts representatives.
2.13.The contractor, and/or subcontractors, must possess the following licenses at time of proposal
submission; C-27 California Landscaping Contractor License. The contractor or subcontractor
must identify a staff member certified or licensed as a qualified applicator through the California
Department of Pesticide Regulation. The contractor shall (when required) have an Arborist
identified by the International Society of Arboriculture (ISA)/ or have a contract with a Certified
Arborist on a need basis. The contractor must identify a staff member who is a Certified
Landscape Irrigation Auditor (CLIA). The Contractor must submit copies of the licenses, and
certificates or subcontractor information sheets, indicating licenses held at the time of
proposal submission.
2.14.The contractor will be required to obtain and pay for any permits that may be required for the
performance of any tasks under this contract with the exception of oak tree permits.
2.15.Contractor and employees are required to complete and pass, by start date of contract, a SCRRA
Third Party Construction and Utility Workers Safety Training Program if the LIVID Zone up for
proposal includes a SCRRA right of way.
3. LANDSCAPED AREAS TO BE MAINTAINED
3.1. The LIVID areas to be maintained under the provisions of this Agreement are specifically identified
in Attachments B & C (Maintenance areas Maps and Inventory Lists).
3.2. Contractor must acknowledge personal inspection of the Zone's irrigation system and planted
areas. Contractor must also evaluate the extent which the physical condition thereof will affect
the services to be provided. Contractor accepts the premises in their present physical condition,
and agrees to make no demands upon LIVID for any improvements or alterations to irrigation,
and landscaped areas thereof. Contractor agrees to possessing the ability to maintain LIVID areas
within the provision of this proposal, to the standards set forth herein, without modification,
improvement, or alteration.
3.3. Estimated square footages are provided by LMD for all areas to be maintained on the attached
Attachment C (Inventory Lists)., These estimates are for reference only and it is the
responsibility of Contractor to verifv by inspection and observe the characteristics of the
uarinnc araac
4. CERTIFICATIONS/REPORTS/RECORDS
4.1. Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage
Certification Report which shall be made available to LIVID concurrent with the monthly invoicing.
Contractor shall provide the required information in a form acceptable to Special Districts. The
City is requesting that one monthly bill be submitted by the contractor to Special Districts for the
maintenance. The monthly payment will not be made until such report is received and approved
by Special Districts.
4.2. Maintenance Function Report: Contractor shall maintain and keep current a report that records
when all Periodic, Seasonal, and Additional Work maintenance functions performed by
Contractor's personnel were completed. Said report shall be in a form and content acceptable
to Special Districts and will be made available to Special Districts upon request. The monthly
payment may not be made if such report is requested and not made available or is in a form that
is unacceptable to Special Districts.
4.3. Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the
monthly invoice those specialty type maintenance items completed. The following information
shall include but not be limited to:
a. Quantity and complete description of all commercial and organic fertilizer(s) used.
b. Quantity and label description of all grass seed used.
c. Quantity and complete description of all soil amendments used.
d. A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed
California Pest Control Operator for all chemical, disease and pest control work
performed. The report shall be accompanied by a listing of each material used,
quantity used, and the location of use, the date used, the applicators name and the
license number.
4.4. Company Financial Records: The contractor maybe required to supply the City with their financial
records through a reputable independent auditor, such as Dunn & Bradstreet.
4.5. Violation Records: The awarded contractor shall not have two (2) or more Cal -OSHA sustained
complaints or four (4) or more California State Contractor Board sustained complaints within the
past four (4) years. A proposal response from the awarded vendor that does not meet these
requirements may be considered a non -responsive proposal, and the City of Santa Clarita will
proceed to the next qualified bidder. Please supply this information on Exhibit C (Violation
Records).
5. ADDITIONAL WORK
5.1 Special Districts may arrange for additional Contractor personnel to cover additional work
needed due to extraordinary incidents such as vandalism, Acts of Nature or third -party
negligence for which Contractor will be compensated. Regularly occurring "bad weather" is not
considered an Act of Nature for the purposes of this contract.
5.2 Prior to oerformine anv extra work. Contractor shall prepare and submit a written description of
the work with an estimate including the hours and skill level of labor and a list of materials. No
work shall commence without the written authorization from Special Districts. Costs for
additional work shall not exceed the labor rate identified on the Additional Pricing Sheet #1. For
material it shall be Contractor's cost plus no more than 15%. The contractor will maintain and
submit copies of invoices to demonstrate the contractor's cost.
5.3 When a condition exists wherein there is imminent danger of injury to the public or damage to
property, Special Districts may verbally authorize the work to be performed upon receiving a
verbal estimate from Contractor. However, within 24 hours after receiving such verbal
authorization, Contractor shall submit a proposal to be approved by Special Districts.
5.4 All extra work shall commence on the specified date established, and Contractor shall proceed
diligently to complete said work within the time allotted. All invoices submitted by Contractor
for extra work shall include a detailed itemization of labor and/or materials and specific zone(s)
identified. All invoices for extra work and items must be submitted biweekly to Special Districts.
6. CONTRACTOR'S LIABILITIES
6.1 All damages resulting from Contractor's operation within the LIVID areas shall be repaired or
replaced at Contractor's expense within 48 hours.
6.2 All such repairs or replacements shall be completed within the following time limits.
a. Irrigation damage shall be repaired or replaced prior to the next regularly scheduled
watering event or as agreed upon with Special Districts.
b. All damages to shrubs, trees, or ground cover shall be repaired or replaced within five
(5) working days or sooner as directed by Special Districts.
c. All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired
within a reasonable timeframe agreed upon by LIVID staff.
6.3 All repairs or replacements shall be completed in accordance with the following maintenance
practices.
a. Trees: Minor damage such as bark lost from impact of mowing equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree,
the damaged tree shall be removed and replaced at Contractor's expense to comply
with the specific instructions of Special Districts.
b. Shrubs: Minor damage may be corrected by appropriate pruning as required in
Section 19, "Shrub and Ground Cover Care," of the Specifications. Major damage shall
be corrected by removal of the damaged shrub and replacement to comply with the
provisions in Section 19 "Shrub and Ground Cover Care" of the Specifications.
c. Chemicals: Any damage resulting from chemical operations, either spray -drift or
lateral -leaching shall be corrected in accordance with the aforementioned
maintenance practices. Any soil damaged from chemical application shall be
reconditioned or replaced.
7. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
7.1 Should any misunderstanding arise, Special Districts will interpret this Agreement. If the
Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with
the work in accordance with Special District's interpretation. Within 30 days after receipt of the
interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel
as provided hereinafter. The written request shall outline in detail the area of dispute.
7.2 The Disputes Review Panel will be appointed by Special Districts and will be composed of not less
than three (3) Qualified personnel or representatives having experience in the administration of
grounds maintenance contracts. The panel will convene within one (1) week of appointment in
order to hear all matters related to the dispute. The hearing will be informal and formal rules of
evidence will not apply. The Panel will submit its recommendation to Special Districts for
consideration, within one (1) week following the conclusion of the hearing. Special Districts shall
render an interpretation based upon review of the Panel's recommendation. Special Districts'
decision shall be final.
8. OFFICE OF INQUIRIES AND COMPLAINTS
8.1 Contractor shall at all times, have some responsible person(s) employed by the Contractor to take
the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LIVID or from Special Districts
personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours
per day. An answering service shall be considered an acceptable substitute to full time coverage,
provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint
by the answering service. Neither answering machines nor voicemail are acceptable. The
telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll -free
number, and in no case shall the people of said District(s) be required to pay a toll charge to
telephone said Contractor. During normal working hours, Contractor's Foreman or an employee
of Contractor, at the supervisory level, who is responsible for providing maintenance services,
shall be available for notification by telephone or text communication.
8.2 Whenever immediate action is required to prevent impending injury, death, or property damage
to the LIVID being maintained, Special Districts may authorize such action to be taken by a third -
party work force and shall charge the cost thereof as determined by the Administrator, against
the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts.
8.3 Contractor shall maintain a written log of all complaints, the date and time thereof, and the action
taken pursuant thereto or the reason for non -action. The log of complaints shall be available for
inspection by Special Districts at all reasonable times.
8.4 All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours,
Special Districts shall be notified immediately of the reason for not resolving the complaint
followed by a written report to Special Districts within five (5) days. If the complaints are not
resolved within the time specified or to the satisfaction of Special Districts, Special Districts may
correct the specific complaint and the total cost incurred will be deducted from the payments
owing to the Contractor from Special Districts.
9. SAFETY
9.1 Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all
California Landscape Industry Standards for safe practices during the maintenance operation for
medians and parkways and to safely maintain stored equipment, machines, and materials or other
hazards consequential or related to the work; and agrees additionally to accept the sole
responsibility for complying with all local, City, State or other legal requirements including but not
limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety
Orders at all times so as to protect all persons, including Contractor's employees, agents of the
City, vendors, members of the public or others from foreseeable injury, or damage to their
property. Contractor shall inspect all potential hazards at the LIVID areas covered by this
Agreement and keep a log indicating date inspected and action taken.
9.2 It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special
Districts shall be notified immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections including, but not limited to:
a. filling holes in turf, planting areas, and paving;
b. using barricades, signs, caution tape or traffic cones to alert patrons of the existence
of hazards;
c. replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any member of
the public who is in need thereof, because of illness or injury occurring on the premises.
Contractor shall cooperate fully with the City in the investigation of any accidental injury or death
occurring on the premises, including a complete written report thereof to Special Districts within
five (5) days following the occurrence.
9.3 Under the circumstance that landscape maintenance work be performed in a Caltrans right of
way; including but not limited to freeway onramps and offramps; the contractor shall adhere to
the safety requirements in the Caltrans Maintenance Manual/Protection of Workers.
10. HOURS AND DAYS OF MAINTENANCE SERVICES
10.1 The hours of maintenance service shall occur Monday thru Friday between 7:00 a.m. to 7:00 p.m.
Overtime rates will only apply to work performed outside these hours of maintenance service or
completed on a day specified in (Attachment D) "2024 Holiday Schedule". This applies to all future
Holiday Schedules A work schedule shall be provided and approved in advance by Special Districts.
No work will be performed on City Legal Holidays (Attachment D) unless authorized by Special
Districts Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical
equipment with a decibel level above 65 decibels may not be used before 7:00 a.m. within the
City of Santa Clarita limits in accordance with ordinance 11.44.010.
10.2 Contractor shall provide on -site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday. However, if the
contractor can accomplish the same work within a shorter service schedule, then the Special
Districts Division can modify their maintenance schedule. Alternate days or any changes in the
days and hours of operation heretofore prescribed shall be subject to approval by the Special
Districts Division.
11. MAINTENANCE SCHEDULES
11.1 Contractor shall submit a work schedule prior to start of contract. Though a work schedule is
requested as part of the response file for the contractor proposal, any modifications or changes
must be agreed to prior to start of a contract. Said work schedule shall be set on a monthly
rotational basis, identifying and delineating the time frame for the required functions by the day
of the week and the time of day. Work schedules shall be reviewed and approved by LIVID Staff
following submittal. City, at its discretion, may impose liquidated damages for each subsequent
day the Contractor is delinquent in delivering said work schedule to the Special Districts Office.
11.2 Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. The Contractor is provided the opportunity and procedure for adjusting
scheduling requirements. The Contractor has also been provided the opportunity and procedure
for adjusting schedules to meet special circumstances and inclement weather. Said revisions shall
be submitted to Special Districts for review and approval within three (3) working days prior to
scheduled time of work. A written copy of the current City approved schedule must be kept in the
site foreman's vehicle at all times and be available upon request of City Staff or the City's
contracted Landscape Monitor.
11.3 Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and time
of all the following maintenance operations:
a.
Fertilization;
b.
Turf Aerification;
c.
Turf Renovation/Verticutting;
b.
Micro-Nutrients/Soil Amendments;
c.
Spraying of Trees, Shrubs or Turf;
d.
Aesthetic/Structural Tree and Shrub Pruning;
e.
Preventative disease control;
f.
Transplanting of small and medium sized plants;
g.
Lane closures notification for median or parkway maintenance is required;
i.
Other Items as Determined by Special Districts
11.4 Failure to complete the work as scheduled or as specified herein will result in the following
actions:
a. A sum of up to five hundred dollars ($500.00) per day will be deducted and forfeited
from payment to the Contractor for each instance where an item of work is not
completed in accordance with the schedule or any portion of the specifications
herein.
b. Deficiencies: An additional amount equal to the cost incurred by completion of the
work by an alternate source, whether it be City forces or separate private contractor,
even if it exceeds the contract unit price, will be deducted from the Contractor's
invoice.
c. These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection
and other related costs from the failure by the Contractor to complete the work
according to the schedule or specifications.
12. CONTRACTOR'S STAFF
12.1 Contractor shall provide sufficient number of personnel to satisfv dailv and/or weeklv
requirements for high quality landscape maintenance. Contractor's staff MUST be employees of
the contractor except subcontractors identified in the response to this proposal. Contractor must
perform all work in accordance with the specifications set forth herein. Contractor's employees,
whether assigned to any one Zone or as part of a crew serving any number of Zones shall include
at least one individual crew foreman who speaks and comprehends the English language.
12.2 Special Districts may at any time give Contractor written notice to the effect that the conduct or
action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff,
detrimental to the interest of the public using the premises, Contractor shall meet with
representatives of Special Districts to consider the appropriate course of action with respect to
such matter and Contractor shall take reasonable measures under the circumstances to assure
Special Districts that the conduct and activities of Contractor's employees will not be detrimental
to the interest of the public patronizing the LIVID covered under this Agreement.
12.3 LIVID staff reserves the right to require the Contractor provide alternate staff members to
supplement and/or replace staff that is determined to be performing below the expectations of
LIVID. The City of Santa Clarita will maintain sole authority of determining if and when a staff
members' performance falls below these standards. The request for replacement from City staff
is not limited to field crewmembers but also extends to management, supervisors, and specialized
staff. Upon request, the contractor shall provide appropriately qualified alternatives for selection
by LIVID staff as necessary.
13. SIGNS/IMPROVEMENTS
13.1.Contractor shall not post signs or advertising matter upon the premises or improvements
thereon, unless prior approval therefore is obtained from LIVID Special Districts.
14. UTILITIES
14.1.Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However,
water usage shall not exceed the amount required to comply with irrigation schedules
established by the Contractor and approved by Special Districts. Contractor will be required to
manage the scheduling of the controllers. Contractor shall pay for all excessive utility usage due
to Contractor's failure to monitor irrigation system malfunctions or unauthorized increases in the
frequency of irrigation. These activities may include, but are not limited to watering during a rain
storm and/or watering the day after rain and/or watering during a special event. The excess cost
will be determined by comparing current usage with historical usage for the same time period.
The excess to be deducted from payments to Contractor from Special Districts will be presented
to Contractor by Special Districts prior to actual deduction to allow for explanations.
15. NON-INTERFERENCE
15.1.Contractor shall not interfere with the public use of the LIVID areas covered under this
Agreement, and shall conduct its operations as to offer the least possible obstruction and
inconvenience to the public or disruption to the peace and quiet of the area within which the
services are performed.
16. USE OF CHEMICALS
16.1.The application of chemicals such as herbicides and pre -emergent will be at the contractor's
expense inclusive of this contract. The City of Santa Clarita will pay the contractor's price for the
chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in
compliance with all Federal, State, and local laws and will be accomplished by a Certified
Applicator under the direction of a Licensed Pest Advisor. Contractor, in complying with the
California Food and Agricultural Code, shall provide a copy of a valid Pest Control Operator's
License and valid Pest Control Advisor's License, or a copy of said licenses from a sub -contractor
to Special Districts prior to using chemicals within the area.
16.2.A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be accompanied
by copies of Material Data Sheets (MDS) for all chemicals that may be used in binder or booklet
form. No work shall begin until written approval of use is obtained from Special Districts. The
contractor shall consider the effects chemical application has on the environment. The
contractor shall use the least toxic chemicals in the lowest quantity that will be effective in
achieving the needed result.
16.3.Chemicals shall only be applied by those persons possessing the training in chemical application
or a valid California Applicator's Certificate. Application shall be in strict accordance with all
governing regulations.
16.4.Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a
minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the
PCA recommendation to Special Districts for each application (site specific) made during each
month. This shall be in addition to the copy of the usage summary that is provided to the
Agricultural Commissioner.
16.5.All chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
16.6.All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adhered to.
16.7.Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property
and preventing any toxic exposure to persons whether or not they are in or near the area of
application.
17. STORAGE FACILITIES
17.1.Special Districts shall not provide any storage facilities for the Contractor. Any Contractors
storage facilities must be located outside of the boundaries of the Zone for which landscape
maintenance services are performed, unless Special Districts determines it would be in the best
interests of Special Districts to waive this restriction.
18. TURF CARE
18.1.Contractor shall perform the following services under the terms of this agreement;
a. Mowing: Turf to be mowed by a separate mow crew (not to include regular crew member
hours). Adequately sharpened rotary or reel type mower equipped with rollers must be
used, to ensure a smooth surface appearance without scalping.
1) All warm season grasses (Bermuda and St. Augustine) to be cut at % inch
through 1-inch height throughout the year. Subject to change.
2) All cool season grasses (Blue Grass and Fescues) to be cut at 1 % inch and 2
inches during April through November, and at 2 inches during December to
March of each year. Subject to change.
3) The mowing heights may be adjusted by Special Districts during periods of
renovation.
4) Unless mulching mowers are used; all grass clippings will be collected and
removed from the site on the same day the area is mowed. All clipping
removed to be properly disposed of in green waste containers only.
5) A mowing schedule will be established and maintained. This schedule will
provide that all areas will be mowed not less than once a week during the
summer, and once every two weeks during the winter. This schedule will be
submitted to Special Districts for approval. Refer to items 1 and 2 in this
section for turf length ranges.
b. Edging: With each mowing, the edge of the grass along sidewalks, curbs, shrub, flower
beds, and walls shall be trimmed to a neat and uniform line. Where trees and shrubs
occur in turf areas, all grass shall be removed 14 to 24 inches from the trunks of trees and
away from the drip line of shrubs by use of power scythe, approved chemicals, or small
mowers as required. Trim around all sprinkler heads as necessary in order to provide
maximum water coverage. Edging will be maintained at all times and concurrent with
each mowing.
(1) The edge of the turf shall be trimmed around valve boxes, meter boxes,
backflow devices, or any structures located within the turf areas.
(2) All turf edges are to be maintained to prevent grass invasion into adjacent
shrub, flower, and ground cover bed areas.
(3) All clippings shall be removed from site the same day area is edged.
(4) After mowing and edging is completed, all adjacent walkways are to be
swept clean by power blower or broom.
(5) Newly planted trees in lawn areas shall have tree guards installed if
necessary to avoid damage.
(6) Trees in lawn areas shall have a minimum of 14 to 24 inches mulched
clearance where applicable.
c. Weed Control: Control turf weeds as needed. Hand removal of noxious weeds or
grasses will be required as necessary. All mulch brought in by the LMD will be
disbursed by the contractor on site to control weed growth.
d. Insect/Disease Control: Eliminate all insect or disease affecting turf areas as they
occur.
e. Aerating: Aerate all turf areas two (2) times annually, once in the spring and once in
the fall prior to the over -seeding operations. Aerate all turf by using %-inch tines,
removing 2-inch cores of soil with an aerator machine at not more than 6-inch spacing
once over. Special Districts is to be notified at least two (2) weeks prior to the exact
date of aerating.
f. Thatch Removal: Verticut all turf areas two (2) times annually, once in the spring and
once in the fall prior to the over -seeding operations. Equipment will consist of
standard renovating or vertical mowing types. Special Districts is to be notified at
least two (2) weeks prior to the exact date of renovation.
g. Irrigation: Irrigation, including hand watering and bleeding of valves during an
emergency situation as required to maintain adequate growth rate and appearance
and in accordance with a schedule most conducive to plant growth. Contractor to
provide Special Districts with a written winter and summer irrigation schedule in
accordance with the recommendations on Attachment A & Section 24 (Irrigation
Program) provided for this purpose. Special Districts shall have the ability to change
the irrigation schedule as the need develops. Adequate soil moisture will be
determined by programming the automatic sprinkler controllers as follows:
(1) Consideration must be given to the soil conditions, seasonal temperatures,
wind conditions, humidity, minimizing runoff, and the relationship of
conditions which affect day and night watering. This may include daytime
watering during winter weather to prevent icy conditions and manual
operation of the irrigation system during periods of windy or inclement
weather. During freezing and/or windy conditions, automatic irrigation
will be discontinued. No watering medians in windy conditions, to avoid
drift and wetting vehicles.
(2) In areas where wind creates problems of spraying water into private
property or road right-of-ways, the controllers shall be set to operate
during the period of lowest wind velocity which would normally occur at
night (between the hours of 7:00 p.m. and 6:00 a.m.).
(3) Contractor shall be responsible for monitoring all irrigation systems
within the jurisdiction of this Specification and execute corrective actions
for: coverage, adjustment, clogging of lines, and removal of obstacles,
including plant materials which obstruct the spray. All water supply
infrastructure, including the meter and backflow, shall be monitored for
proper function and flow. Any and all issues that may arise pertaining to
the water supply infrasture, regardless of responsibility for repairs, shall
be immediately reported by the contractor to City staff.
(4) Check systems, as needed, for optimum performance and adjust and/or
repair any sprinkler heads causing excessive runoff, including slope areas,
or which throw directly onto roadway paving or walks (where sprinkler
heads can be adjusted) within the LIVID areas covered under this
Agreement.
(5) All controllers shall be adjusted as needed for optimum performance
considering the water requirements of each remote control valve
(sprinkler station). "Smart" or "weather based" controllers shall be
configured to water in the "optimized" or "automatic scheduling
engine" when available. Plant establishment periods do not apply to
this requirement and should be scheduled accordingly. Contractor is
responsible for adjusting the controller parameters/attributes in order
to irrigate efficiently and each valve shall be customized for the needs
of the plant material. Excessive watering or excessive runoff shall not
be permitted.
(6) Irrigation system will be controlled by Contractor in such a way as not to
cause an excessively wet area which could interfere with the Contractor's
ability to mow all turf.
(7) Contractor shall observe and note any deficiencies occurring from the
original design and review these findings with Special Districts, so
necessary improvements can be considered.
(8) Contractor shall repair all leaking or defective valves immediately upon
occurrence, or within 24 hours following notification from Special
Districts of such a deficiency.
(9) A soil probe shall be used to a depth of 12 inches to determine the water
penetration by random testing of the root zones
(10) Contractor will provide their own irrigation receiver/transmitter for
control of the WeatherTrak or other controllers not listed in the event
they are unable to utilize the manufacturer's mobile phone application.
The use this device is required during inspections to verify that irrigation
systems are functioning properly. The bleeding of valves and hand
watering are to be limited to emergency situations. (See also Section 24.)
h. Fertilization: Turf shall be fertilized with a turf type commercial fertilizer at a minimum
of four (4) times a year. (Attachment A.) All fertilizer used shall be granular. Fertilizer
type can be suggested by Contractor, determined by soil analysis or at the direction of
Special Districts. All turf areas fertilized shall be thoroughly irrigated immediately
following fertilization. Fertilizer applications must be approved by Special Districts
prior to application. The City of Santa Clarita will pay the contractors price for the
fertilizer plus no more than a 15% mark up. The contractor shall provide the labor to
apply the fertilizer.
i. Turf Reseeding: Contractor shall twice each year, once in the fall and once in the spring,
overseed all turf areas after verticutting (dethatching), aerification and overseed all
bare spots, as needed, throughout the remainder of the year to re-establish turf to an
acceptable quality. (Attachment A) Contractor shall reseed turf areas in the following
sequence; they will aerify, verticut, seed and top dress (evenly distributed over the
entire area at a uniform depth of %-inch). Special Districts may require the use of sod
when deemed necessary. Contractor shall be entitled to additional compensation,
(extra) for the cost of the sod only, provided that the loss of turf was not due to the
negligence of Contractor. Over seeding shall be sown at a rate of 6 pounds per 1,000
square feet and reseeding of bare areas shall be sown at a rate 8 pounds per 1,000
square feet. The seed used in over seeding or new turf establishment shall be
approved by LIVID staff prior to installation. Typically, Fescue and Fescue blends are
required.
19. SHRUB AND GROUND COVER CARE
19.1.Contractor shall perform at his sole expense under the terms of this agreement the following
services:
a. Pruning: Manually select prune shrubs throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according
to its species and appearance with the exception of roses, which shall be pruned no
later than the end of January. Periodic pruning may be required to maintain
consistent size, structure, and/or appearance of large groupings of the same species.
All shrubs shall be free of dead wood, weak, diseased, insect infested and damaged
limbs at all times. Removal of all clippings will be completed the same day pruning
occurs. Pruning will not be completed while plants are flowering, during the
emergence of new growth, or when high temperatures are present during the hottest
time of the year (typically July -August) unless directed by Special Districts. No balls,
squares or unusual shapes are permitted under this RFP. Selective pruning is required
following the natural habit of the particular plant.
b. Trimming: The growth of shrubs and ground cover will be restricted to areas behind
curbs and walkways, and within planter beds by trimming, as necessary, or upon
notice by Special Districts. All trimming practices are subject to change as directed by
Special Districts.
c. Disease and Insect Control: All LIVID areas are to be maintained free of disease and
insects and treated when needed pursuant to Section 21.
d. Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate the following:
(1) Mulch application to 3" laver maximum (Removal on an as needed basis
of existing/spent mulch may be required to insure the level of grade is
kept below surrounding hardscapes and/or at an acceptable height as
determined by LIVID staff. Such removal will be considered an extra and
will require submittal of a proposal and approval by LIVID staff.)
(2) Hand removal
(3) Cultivation
(4) Chemical eradication using non -residual herbicides
e. Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead
shrubs and ground covers whose damage occurred due to natural conditions/causes,
will be replaced under the terms of "additional work" as described in Section 4 of this
RFP document. All shrubs shall be guaranteed to live and remain in healthy condition
for no less than ninety (90) days and trees for a period of one (1) year from the date
of installation of the plants or trees.
f. Fertilization: Application of an LIVID approved fertilizer a minimum of two (2) times
per year to provide a healthy color in all plants with foliar feedings. The fertilizer shall
be applied once during the months of March or April and once during the months of
September or October. Contractor will cultivate around plants as needed. Fertilizer
shall be appropriate for plant type and season (time of year) and approved by LIVID
staff prior to installation. The Contractor shall provide a fertilization schedule two (2)
weeks prior to the proposed fertilization.
g. Irrigation: Irrigation, including hand watering and manual bleeding of valves, is
required in the event of an emergency situation and/or where automatic systems are
not functioning as required. Irrigation practices described in Section 23 shall apply to
trees, shrubs, turf, and ground cover.
h. Diversion requirements: In keeping with State mandated requirements, the LIVID
strives to exceed diversion obligations to keep green waste from the landfills. The
Contractor shall mulch and use on site 85% of the green waste generated by above
referenced zones. Contractor requirements for this program shall include a Vermeer
1500 chipper or equivalent for use on site at a minimum of twice per week.
j. Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2-
inch layer of mulch under all trees and around all shrubs/groundcover. A minimum 3-
inch layer in all open areas is strongly encouraged. Mulch purchased by the LIVID will
be disbursed with the above specifications by the contractor who will provide the
labor at his expense.
Renovation: Renovate ground covers according to prescribed practices in the
industry as needed to maintain a healthyvigorous appearance and growth rate. When
ground covers and perennials have grown where they completely fill the space in
which they were planted and have started to deteriorate, i.e., less flowering, dying
out, smaller plants, they shall be renovated. (Renovation shall include removing said
plants, amending the soil, dividing plants as necessary and replanting to maintain a
healthy, vigorous appearance and growth rate.)
20. TREE CARE
20.1.Contractor under the terms of this agreement shall perform the following services:
Tree Maintenance
(1) All trees in the Zone, regardless of the overall stature, from the base up
to the first twelve (12) feet shall be maintained free of all dead, diseased
and damaged branches back to the point of breaking as per contract.
Wound dressings are never used on any tree pruning cuts.
(2) All sucker growth is to be removed from trees as it occurs.
(3) Maintain an 8-foot clearance for branches overhanging walkways and
public sidewalks.
(4) Report insects and tree diseases to Special Districts Inspector.
(5) Stake and support all replacement trees and replace stakes which have
been broken or damaged on existing trees.
(6) Tree stakes shall be pentachloraphena treated pole pine, not less than 8
feet in length for 5 gallon size trees and not less than 10 feet for 15 gallon
trees sizes (two per tree), no galvanized stakes.
(7) Commercially available tree rubber ties are to be used unless there is a
need for guy wires. All trees tied in two locations — top and bottom.
Stakes will not be placed closer than 12 inches from the top tie on the
tree trunk.
(8) Stakes and ties will be placed so no chafing of bark occurs and shall be
checked frequently and retied to prevent girdling.
(9) Broken branches are to be removed immediately whether they are in the
tree or on the ground.
(10) All tree wells in sidewalks within the maintenance areas' boundaries to
be kept weed free and mulched where applicable.
b. Fertilization: Apply fertilizer within drip line at least once per year (during the months
of March or April) to provide a healthy color in all plants. Fertilizer should, at the
direction of LIVID, be a balanced organic 10-6-4 ratio with trace element. Contractor
shall provide Special Districts with two (2) weeks notification prior to the fertilizer
application.
c. Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior
to commencement of work by Contractor.
d. Tree Replacement: All trees permanently damaged as a result of action or inaction
by the contractor will be replaced as provided for under Section 5 with the identical
species of tree existing previously, unless otherwise notified in writing by Special
Districts. The need for and the size of replacement will be determined by Special
Districts at the monthly maintenance inspection meeting or upon written notification.
Size of the replacement shall be of a like size. Substitutions will require prior written
approval by Special Districts. Original plans and specifications should be consulted to
insure correct identification of species.
All newly planted trees installed by the Contractor are the responsibility of the
Contractor to maintain and guarantee healthy establishment for a period of one (1)
year. Any trees installed by others will be the responsibility of the Contractor when
special care or accommodations are required during the establishment period.
e. Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by
use of "Maintain," "Floret" or other approved product. Two (2) applications shall be
required 7-10 days apart. The first application shall be applied when % to % of the
olive blooms are open (sometime between April 1 and May 10). Both spray
applications shall be put on using a power sprayer with a minimum of 150 psi.
pressure. The Landscape Maintenance District's Tree Maintenance contractor will
provide most of the chemical applications to trees. If the landscape contractor
provides this service it will be considered "extra work cost".
f. Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to
consist of spray application between October 1 and mid -November. Post treatment
to consist of pruning out dead wood, sterilizing pruning tools after each cut.
Preventative Fireblight treatment for Platanus to consist of two applications and
possibly a third application, depending on the effectiveness of the previous
application. The first application shall occur in February, during the budding stage.
The second treatment shall occur in March, during the juvenile growth stage of the
leaf. The third application shall occur in April if there is evidence of blight after mature
growth of leaf. Materials used shall be of an approved type by the County Agriculture
Department. If the landscape contractor provides this service it will be considered
"extra work cost".
g. Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done
by the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak
Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City
Municipal Code by the landscape contractor or their subcontractor. Special Districts
will procure Oak Tree Permits once work is approved.
h. Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with
the standards established by the International Society of Arboriculture (ISA) and ANSI
300 Best Management pruning practices.
i. Street Tree Wells: Contractor is responsible to keep all tree wells within LIVID areas
weed -free and maintain tree well irrigation system in accordance with Section 24 of
these Specifications. Mulching of tree wells is required as needed and/or as directed
by Special Districts.
21. NATURAL, BRUSHED, MANUFACTURED, HYDROMULCHED SLOPE CARE
21.1.Natural areas are open space areas that have minimal usage due to the sloping character of the
land and/or the rugged landscape materials that are native to the land. Contractor will provide
periodic maintenance, according to routine scheduling, consisting of trash or other debris
removal as directed by Special Districts.
21.2.Contractor at his cost shall be responsible for all inclusive weed abatement, maintaining the
brushed slope areas throughout the year in accordance with the below -identified height of
weeds, dead wood removal in accordance with the 100' distance from dwellings or structures
requirements pursuant to County fire code. Copy of current requirements can be found at
https://www.fire.lacounty.gov/.
21.3.These slope areas are hillside areas and are designed to meet the Los Angeles County Ordinances
for fire retardation. These areas generally occur in sloping terrain with gradients ranging 10
percent to 100 percent. Slopes are either manufactured or natural. The natural slopes have been
brushed to remove certain plant materials. Manufactured slopes have been hydromulched or
planted in accordance with applicable County Ordinances. Use of these areas by the residents
should be minimal.
21.4.Contractor shall perform, under the terms of this agreement, the following services for the
maintenance of the natural slopes, which requires that the weeds and native brush be:
(1) Clipped to a height of 2 to 4 inches for a distance of at least 100 feet from a
dwelling or structure and all debris removed from the site.
(2) Dead wood from woody plants shall be trimmed when the area is brushed. Apply
water within the cleared zone only as needed during fire season to maintain
sufficient moisture content for sustenance of the plants and to inhibit
combustion. Remove all debris from this operation off the LIVID property.
Weeding shall commence immediately following the rainy season once the
growth of weeds has reached a maximum of 12 inches in height or
(3) When the County Fire Marshall has determined that a fire hazard condition exists.
The required weeding shall be completed as soon as possible following its
commencement and shall be completed throughout an LIVID within a maximum
period of 30 days.
(4) Contractor shall be responsible for maintaining the brushed slope areas
throughout the year in accordance with the above -identified height of weeds,
dead wood removal and distance from dwellings or structures requirements. This
may require that certain areas will need additional brushing as directed by the
County Fire Marshall. If the Fire Marshall determines additional brushing is
necessary the contractor will be paid additional compensation at the rate
specified in the form of this RFP. Contractor at his expense shall remove weeds
to a distance of 30 feet measured from any sidewalk adjacent to a fire protection
area twice a year.
21.5.Where reference is made to weeding, brushing, or clearing within 100 feet of a structure, it is
intended that the space between the structure and the private property line is the responsibility
of the owner of the property except where Special Districts has accepted an easement to
maintain a portion of the private lot. As an example, assume a private residential lot has a depth
of 100 feet, the rear or side of which abuts a fire protection slope. Assume that the structure is
set back 20 feet from the property line abutting this slope. The Contractor's responsibility is
within the portion or balance of the 100 feet outside of the private property boundary, or, in this
case, 80 feet. However, Special Districts is responsible for those areas where an easement has
been accepted by Special Districts over a portion of a private lot. Consult with Special Districts
for any questions regarding these areas.
21.6.The maintenance of the manufactured slopes requires that the planted slopes be weeded on a
regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept
weed free at all times and the use of chemicals is permitted. Planted slopes that were
hydroseeded require weed removal by hand as the use of chemicals is not permitted. The
removal of weeds by hand shall be performed each month from March through November during
the term of the maintenance contract. Contractor shall program the irrigation system to deliver
sufficient moisture within the root zone of trees and shrubs to sustain growth. Contractor shall
be responsible for any damage to slope areas caused by excessive watering practices or to plant
material caused by lack of water. Plants and trees shall be fertilized in accordance with the
requirements of Sections 18 and 19 of these Specifications.
22. USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
22.1.Materials (Biological insects) shall be at Contractor's cost plus no more than 15%, as necessary
for integrated pest management (IPM) and contractor at his expense under the terms of this
agreement will provide the labor.
a. Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non -target
organisms. Preferred pest management techniques include encouraging naturally
occurring biological control; using alternate plant species or varieties that resist pests;
selecting pesticides with a lower toxicity to humans or non -target organisms;
adopting cultivating, pruning, fertilizing, or irrigation practices that reduce pest
problems; and changing the habitat to make it incompatible with pest development.
Pesticides are used as a last resort when careful monitoring indicates that they are
needed according to pre -established guidelines. When treatments are necessary, the
least toxic and most target -specific pesticides are chosen. Implementing an
integrated pest management program requires a thorough understanding of pests,
their life histories, environmental requirements, and natural enemies, as well as
establishment of a regular, systematic program for surveying pests, their damage, and
other evidence of their presence. IPM has been mandated on Federal property since
1996 by Section 136r_1 of Title 7, United States Code, and is cited in Title 41 of the
Code of Federal Regulations (102-74.35) as a required service for agencies subject to
the authority of the General Services Administration. The Contractor will develop an
IPM program for work covered by this statement of work.
b. Chemical Application: All work involving the use of chemicals will be accomplished
by a State of California Certified or Licensed pest control operator. A written
recommendation by a person possessing a valid California Pest Control Advisor
License is required prior to chemical application.
c. Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained
with a copy to Special Districts, prior to use. A copy of all forms submitted to the
County Agricultural Commissioner shall be given to Special Districts on a timely basis.
d. Compliance with Regulations: All regulations and safety precautions listed in the
"Pesticide Information and Safety Manual" published by the University of California
will be adhered to.
e. Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by
trapping and/or eradication will be provided by Special Districts. Contractor is not
responsible for this service. Whenever holes are visible upon the surface, these holes
shall be filled and securely tamped to avoid moisture runoff entering the holes by the
County Agricultural Department who will provide pest control for Special Districts.
This procedure shall be followed in all areas, especially within all slope areas.
Contractor is responsible for notifying Special Districts upon detecting a need for
rodent control.
23. GENERAL CLEAN-UP
23.1.Contractor shall at his sole expense under the terms of this agreement perform the following
services:
a. Trash Removal: The contractor shall provide a trash pickup schedule for approval by
Special Districts. The contractor shall pick up trash and accumulated debris from the
site on a regularly scheduled rotation approved by LIVID staff in advance.
b. Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and
grass from curb and gutter expansion joints (up to 2' from curb) at all times.
c. Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately
following mowing and edging and cleaned by use of power sweeping or blower
equipment at a minimum of once per week or as needed. This includes removal of all
foreign objects from surfaces such as:
(1) Gum,
(2) Animal feces,
(3) Grease,
(4) Paint,
(5) Graffiti,
(6) Glass and debris
All walkway cracks and expansion joints shall be maintained weed and grass free at
all times.
d. Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch
layers shall be removed and properly disposed of not less than once per week. This
includes the accumulation of leaves/debris at the base and lower branch structures
of shrubs.
e. Diversion: The Contractor will be responsible for creating and implementing a written
program to divert a minimum of 85% all green waste from landfills. The program
should include, but not be limited to, mulching and composting. The contractor shall
report the total tons of green waste generated and the number of tons diverted from
the landfill annually to the City's Environmental Services Office. The goal will be at
least 85% diversion.
Drainage Systems & Maintenance: The following services shall be provided by
Contractor at their expense per Contract Agreement except as otherwise provided
for:
(1) All drains and catch basins shall be free of silt and other debris at all times.
The Contractor shall insure all drainage devices within LIVID are functioning
properly at all times
(2) All LIVID area surface drains ("V" ditches), shall be kept clear of debris at all
times so that water will have an unimpeded passage to its outlet. Contractor
will not flush dirt or debris into the storm drain system per the City's National
Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be
collected and disposed of properly.
(3) All LIVID area sub -surface drains (except storm drains), shall be periodically
flushed with water to avoid build-up of silt and debris. All inlets to sub-
surface drains shall be kept clear of leaves, paper, and other debris to ensure
unimpeded passage of water. Every attempt will be made to prevent debris
from continuing into the City's Storm Drain system including the use of sand
bags, straw bales or other Best Management Practices (B.M.Ps)
(4) If the sub -surface drainage backs up or is blocked due to lack of periodic
flushing of silt and debris as stated above, the contractor shall be responsible
at their cost for plumbing services to clear the drain.
(5) Disposal of green waste or other debris into catch basins, drains or Storm
Drains is prohibited. Such action could result in termination of maintenance
contract.
24. MAINTENANCE INSPECTIONS
24.1.The Contractor shall perform a maintenance inspection of all facilities on a weekly basis within
the LIVID during daylight hours. Such inspections shall be both visual and operational. The
operational inspection shall include operation of all sprinklers, lighting and other mechanical
systems to check for proper operational condition and reliability. Contractor is required to input
non -contractual service request information into the City's "Resident Service Center" at:
http://user.govoutreach.com/santaclarita/fag.php
24.2.The Contractor shall be expected to meet on site with an authorized representative of Special
Districts for a walk-through inspection. Said meeting shall be at the convenience of Special
Districts and may include residents of the community. Special Districts may notify the appropriate
local representatives of the time and place of each walk-through inspection at a minimum of one
(1) week prior to the date of inspection. In addition, bi-weekly interim inspections may be made
by Special Districts if deemed necessary by LIVID Staff.
25. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
25.1.All irrigation systems within the LIVID areas designated in these specifications will be repaired
and maintained as required for operation by the Contractor. Irrigation repairs, (not to include
programming) are considered to be additional work or "extras". For all irrigation repairs,
including main lines, all irrigation parts will be reimbursed at no more than a 15% mark up over
the contractor's cost. The Contractor must provide invoices upon request of Special District Staff.
Failure to provide copies of invoices may result in delay of payments to Contractor. The
contractor shall adhere to the Irrigation Association, Best Management Practices (BMP'S) at:
http://www.irrigation.org/uploaded Files/Standards/BMPDesign-Install-Manage.3-18-14(2).pdf
a. Scope of Responsibility: The contractor shall maintain (repair and/or replace as
needed) and keep operable all irrigation equipment consisting of:
(1) Irrigation Programming
(2) Irrigation Station Identification/Location
(3) Irrigation Heads
(4) Remote Control Valves
(5) Flow Sensors
(6) Flow Sensor Programming
(7) PVC Piping (Including mainline and laterals)
(8) Quick Couplers
(9) Risers
(10) Swing Joints
(11) Check Valves
(12) Irrigation Booster Pumps
(13) Solar Controllers/Valves
(14) Battery Operated Controllers/Valves
(15) Valve Boxes, Quick Coupler Boxes, Etc.
(16) Irrigation Controller Programming and Setup
b. Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
c. Extent of Responsibility: Contractor will be responsible for immediate maintenance
(repair or replacement) of all irrigation systems. Contractor will be responsible at all
times for hand watering and the bleeding of valves in emergency situations as
required to sustain and prevent loss of turf, trees, annuals, perennial plants, and
ground covers when automatic systems are not functioning.
d. Ordinances: All materials and workmanship will be in accordance with the applicable
City Plumbing Ordinances. Where the provisions of the specifications exceed such
requirements, the specifications shall govern.
e. Controllers: The contractor will be responsible for the control of Smart Water
Application Technologies (SWAT) certified weather -based controllers or equivalent,
controller programming through the contractor's office via a desk top or any wireless
computer, or hand-held device. The LMD will provide a password for access.
f. Inspections: Landscape Maintenance District Consultants/Inspectors will spot check
controller schedules on each inspection of a district to assure compliance with
irrigation program standards. Contractor shall conduct a complete irrigation system
inspection for each district at minimum of twice a year.
25.2.The contractor will be responsible to complete the following WeatherTrak training through
HydroPoint University. Proof of completion to be provided with proposal submission. Additional
trainings are available and participation is encouraged.
Level 1— WeatherTrak Basic Systems Training
25.3.Controllers:
a. All controllers shall be adjusted as needed for optimum performance considering the
water requirements of each remote control valve (irrigation station). "Smart" or
"weather based" controllers shall be configured to water in the "AUTO MODE" or "ET
MODE" when available. Plant establishment periods do not apply to this requirement
and should be scheduled accordingly. Contractor is responsible for adjusting the
controller parameters/attributes in order to irrigate efficiently and each valve shall be
customized for the needs of the plant material. Excessive watering or excessive runoff
shall not be permitted.
b. The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the Contractors office via a desk top or any wireless computer,
or hand-held device. The LMD will provide a username/password for access.
c. Response to WeatherTrak Alerts by category shall be made within the time frames
listed below. Failure to comply with response times will be considered a deficiency
and may be subject to a deduction from payment in the amount up to five hundred
($500.00) dollars for each instance where an alert is not resolved within the time
frame.
(1) Severe Alerts to be resolved within 24 hours.
(2) Major Alerts to be resolved within 5 working days
d. Contractor will provide their own irrigation remote (receiver and transmitter) for
control of the Rain Master, Calsense, LEIT (solar), WeatherTrak or other industry
standard controllers not listed. The City requires the Promax universal irrigation
remote or other "smart phone" technology for its use in field testing and operation of
all irrigation systems for the LIVID areas. Use of this device will conserve water
consumption, provide for more cost effective maintenance of irrigation systems, and
assure all parties concerned that the automatic system is operating at maximum
efficiency. Special Districts' inspectors may use this device in their inspections to verify
that irrigation systems are functioning properly. The bleeding of valves and hand
watering are to be used in emergency or testing situations, not for normal or day-to-
day inspections.
e. Consideration must be given to the soil conditions, seasonal temperatures, wind
conditions, slope, humidity, and the relationship of conditions which affect irrigation.
This may include daytime watering during winter weather to prevent icy conditions
and manual operation of the irrigation system during periods of windy or inclement
weather. During freezing and/or windy conditions, automatic irrigation shall be
paused until normal conditions exist. No watering medians in windy conditions, to
avoid drift and wetting vehicles.
f. Contractor shall be responsible for data input with regards to irrigation station
reference in the programming function of the central server or at the
controller. Example: Station 1 - SE Corner of parking lot, Turf NW of restroom, Shrubs
on large slope, etc.
g. In areas where wind creates problems of spraying water into private property or road
right-of-ways, the controllers shall be set to operate during the period of lowest wind
velocity which would normally occur at night (between the hours of 9:00 p.m. and 7:00
a.m.).
h. Contractor shall be responsible for monitoring all irrigation systems within the
jurisdiction of this Specification and correct for coverage, adjustment, clogging of lines,
and removal of obstacles, including plant materials which obstruct the
spray. Monitoring shall be scheduled for all systems at minimum 1x monthly.
i. Check systems, as needed, for optimum performance and adjust and/or repair any
sprinkler heads causing excessive runoff, including slope areas, or which throw directly
onto roadway paving or walks (where sprinkler heads can be adjusted).
j. Contractor is to maintain the watering schedule in "AUTO" mode which will equal the
evapotranspiration rate based on topography, soil type, plant material, season or
climatic factors. Contractor shall notify The City of Santa Clarita of any schedule
changes.
k. Contractor shall utilize "cycle & soak" in programming in order to eliminate excessive
run-off.
I. Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City
of Santa Clarita.
m. When available, copies of controller maps shall be kept in enclosures at all times.
n. Contractor is responsible for maintenance of the interiors of controller enclosures and
shall be kept clean free of debris and pests, regardless of condition(s) at time of
contract award.
o. Contractor shall be responsible to notify The City of Santa Clarita of any additional
water requirements to the landscape which is outside of the "AUTO" scheduled
program application.
p. It is the responsibility of the Contractor to keep the plant material alive. If this requires
an extra application of irrigation water, the Contractor is to make the necessary
adjustments and immediately notify The City of Santa Clarita upon doing so.
q. Only the City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman
or Irrigation Technician will have access to all controllers. Enclosures will be
locked/padlocked at all times.
r. The Contractor shall test the soil in turf and groundcover areas and around all trees
and shrubs monthly or as necessary with soil probes to determine that the proper
amount of water is being applied at all times. This information should be used to adjust
watering times on the controller and supplemental hand or deep watering as
necessary.
s. The Contractor shall make adjustments to the water programs to compensate for
irrigation heads on each system, soil type and permeability, wind condition,
orientation to the sun, air temperature, season, and logistical considerations
t. Once the irrigation system has been adjusted to only irrigate the planting areas it was
designed to irrigate, the contractor shall then monitor the irrigation watering
application time to determine the length of time each system runs until irrigation runs
off the landscape area. This information will then be used to establish "cycle & soak"
parameters.
u. The maximum run time should then be set a minimum of one minute less than the
time it takes for run off to occur. This will establish the maximum run time for each
valve, with full sun exposure. Adjust valves with partial shade or full shade to have less
run time than the systems in full sun.
v. It is required that soil conditions be constantly monitored with a soil probe to ensure
that over -saturation of the soil does not occur.
w. In addition to the soils condition, the individual plant material requirements must be
taken into account. As the plant material becomes established, a reduction in the
frequency of watering should be implemented to harden -off the plant material while
maintaining it in a healthy condition.
25.4.Operation of System:
a. As a standard practice, the Contractor shall formally acknowledge receipt of the
irrigation System within the first 60 days of the notice to proceed. It is the Contractors
responsibility to conduct a full-scale irrigation audit/assessment to determine
deficiencies in the system and make recommendations for repair(s).
b. Contractor will be responsible for immediate maintenance (repair or replacement) of
all irrigation systems. Contractor will be responsible at all times for hand watering and
the bleeding of valves in emergency situations as required to sustain and prevent loss
of turf, trees, annuals, perennial plants, and ground covers when automatic systems
are not functioning.
c. Irrigation system will be controlled by Contractor in such a way as not to cause an
excessively wet area which could interfere with the Contractor's ability to
mow/maintain landscaped areas.
d. All irrigation systems shall be personally inspected by Contractor a minimum of once
per month to verify effectiveness of sprinkler operation. The appropriate Irrigation
Inspection Form must be filled out per controller and submitted to The City of Santa
Clarita LIVID for review.
e. Contractors ha I I adjust and clean as necessary all sprinkler heads, valves and pressure
regulators to continue operation at maximum efficiency and performance.
f. All materials and workmanship will be in accordance with the City Plumbing
Ordinances if/when applicable.
g. Sprinkler heads in turf areas shall be kept clear of overgrowth, which may obstruct
maximum operation. No chemical spraying or growth inhibitors around head shall be
allowed.
h. Contractor shall be responsible for trimming plant material and making necessary
adjustments to riser heights as growth rates indicate.
i. Contractor shall be responsible for hand -watering any pots not provided with an
irrigation system to maintain plants and promote optimum growth.
j. Adjustments in operating pressure for spray and rotor type heads shall be followed
per manufacturer's recommendation to provide optimum efficiency unless instructed
otherwise by The City of Santa Clarita.
k. Contractor shall be required to walk each site upon request by The City of Santa
Clarita representative a minimum of one time per quarter to inspect the operation of
the irrigation system.
I. Plant damage or loss resulting from the failure to promptly report irrigation system
failure shall be considered Contractor negligence and such plant material shall be
repaired or replaced at Contractor expense.
m. All hand watering performed with a hose shall require the hose to have a flow control
that will allow the operator to turn the hose off between watering areas to minimize
any wasted water.
n. The Contractor shall be responsible for monitoring all project irrigation systems and
should correct coverage, head adjustments, clogged lines, loose staking of heads and
pipes, and obstacles, including plant material, which obstruct the spray. Make all
necessary adjustments to heads that spray onto roadways, walks, walls, and patio
areas or out of intended area of coverage. The Contractor shall clean and adjust
sprinkler heads as needed for proper coverage. Each system should be operated via
remote control and observed on a regular basis.
o. During extremely hot weather, long holiday periods, and during or following
breakdown of systems, the contractor should provide adequate personnel and
materials as required to adequately water all landscaped areas at no extra cost to The
City of Santa Clarita. When breakdowns or malfunctions exist, the contractor should
water manually by whatever means necessary to maintain all plant materials in a
healthy condition. Overly wet or dry conditions should not be permitted to develop.
p. Once a year, the contractor shall clean all controller cabinets and valve boxes, remove
intruding soil and replace gravel as needed.
q. Testing, certification and service of the backflow prevention devices on the irrigation
systems shall be done by a certified tester as provided by The City of Santa Clarita.
r. Contractor shall not repair, manipulate or remove backflow devices unless prior
authorization has been received by a City of Santa Clarita representative. However,
Contractor is permitted to make use of shutoff valves located on or near backflow
devices in the event of a mainline break and/or maintenance.
s. Contractor shall notify the LIVID office immediately should a backflow prevention
device malfunction occur.
t. Landscape Maintenance District Consultants/Inspectors/City staff will spot check
controller schedules on each inspection of a district to assure compliance with
irrigation program standards. Contractor shall conduct a complete irrigation system
inspection for each district at minimum of twice a year.
u. Contractor shall observe and note any deficiencies occurring from the original design
and review these findings with Special Districts, so necessary improvements can be
considered.
25.5.Repairs:
a. All pop-up heads should be assembled on triple swing joints.
b. When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for
like irrigation heads. Uniformity is of the utmost importance.
c. All remote control valves shall be Superior 950DW brass valves unless other(s) are
accepted by LIVID staff.
d. Contractor shall repair all leaking or defective valves immediately upon occurrence,
or within 24 hours following notification from LIVID of such a deficiency.
e. Malfunctions of any nature which are deemed to be the fault of materials or
workmanship still covered under original installation guarantee shall be reported
immediately to The City of Santa Clarita.
f. Contractor shall submit itemized irrigation invoices for repairs, per LIVID Zone on an
as needed basis.
g. Repair logs shall be maintained and will include date of repair, nature of repair, and
itemized list of materials for clarity. Site map/photo documentation to illustrate
location of repair, photo of site condition, and work completed shall be included with
repair log(s).
25.6.Conservation: The City of Santa Clarita may conduct monthly water management meetings with
the contractor to review all controllers with irregular usage and situations where water
consumption is excessively high. All plant stress or loss due to under -watering or over -watering
will demonstrate contractor neglect and cost to replace said material will be at Contractor's sole
expense.
The City of Santa Clarita may conduct monthly Water Management Meetings with the contractor
to review any penalty charges that were caused by the Contractor's inability to properly manage
water allocations, when applicable. The Contractor will be responsible for paying all water
penalties incurred on each water meter for all overages exceeding allocation established by the
respective water purveyor. The City of Santa Clarita may waive specific penalties at its sole
discretion.
The City of Santa Clarita takes Water Conservation very seriously and will not tolerate
mismanaged or neglected water delivery systems.
25.7. The Contractor shall provide WeatherTrak generated reports called "Controller Inventory
Reports" at the request of City Staff. The first report will be due 30 days after the start of this
Agreement and updated every two weeks. At a minimum, the report shall identify each irrigation
controller subject to this Agreement, the location, alert status, and confirm the controller is
"online". Failure to provide a completed report on time will be considered an incomplete work
item and may be subject to a deduction from payment in the amount up to five hundred
($500.00) dollars.
25.8.Water Budgets: In order to ensure efficient and responsible water management with regards to
landscape irrigation, the City of Santa Clarita Special Districts office may require the following:
When water budgets have been established for each individual service area within a Landscape
Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR
shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State
Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO).
http://www.water.ca.gov/wateruseefficiency/landscapeordinancel
When water budgets and/or tiered rate structures are enforced by individual water purveyors
such as; Valencia Water Company, Newhall County Water District, Santa Clarita Water Division,
Castaic Lake Water Agency, or SCV Water, CONTRACTOR shall not exceed the monthly
allocation(s) as set forth by the service provider for each individual service area within a
Landscape Maintenance District Zone, specifically water meter and/or point of connection.
Failure to comply with water budgets may lead to monetary penalties up to the costs of the
excessive use which exceeds the water budget(s), efficient tier, or any "penalty" tier the City of
Santa Clarita is subjected to.
26. MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGE SYSTEMS
26.1.Hardscape surfaces, walkways, and service roads, if any, shall be maintained by Contractor so as
to keep the integrity of the walking and/or driving surface in a safe, unimpaired condition. The
contractor may not use subcontractors not included with the proposal submission without
written approval of Special Districts Staff. Any unsafe condition of a walkway or service road shall
be reported immediately to the LIVID Monitor or directly to City Staff.
a. Contractor may be responsible for total replacement or repair of hardscaping and/or
plant replacement if damage occurs due to Contractor's negligence or by accidental
damage within maintenance operation.
b. Contractor shall be responsible for sweeping/blowing all hardscape surfaces within the
contract boundaries on a regularly scheduled routine approved by LIVID Staff or as
requested by Special Districts. All debris must be collected and removed.
c. Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited
and may be cause for contract termination or a deduction in payment as described
in Section 10.4a.
27. GRAFFITI ERADICATION AND CONTROL
27.1.Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any appurtenant
structures or equipment within the areas under Contractor's maintenance. Special Districts
Inspector will be informed of all graffiti immediately upon discovery. Contractor is required to
input graffiti information into the City's reporting system at: http://www.santa-clarita.com/city-
hall/departments/administrative-services/technoloey-services/eeraffiti
27.2.The contractor may be required to remove small amounts of debris which would fit into a small
pick -up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger
items would be considered as an "additional work" item and subject to the terms of Section 4.
27.3.All materials and processes used in graffiti eradication shall be non -injurious to surfaces and
adjacent District property and approved by Cal -OSHA. Materials and processes used must be
approved by LIVID prior to use.
28. DECOMPOSED GRANITE
28.1.Contractor will be required to keep DG areas and pathways free of soil, litter, debris, and weed
free. Any areas in need of repair or fill should be reported and a proposal provided to bring the
area back to an acceptable condition.
29. FUTURE/ADDITIONAL MAINTENANCE AREAS
29.1.For the maintenance of future/additional maintenance areas that have been accepted by the
City, contractor to provide pricing consistent with the Cost Proposal Template (Exhibit A) and
Additional Pricing (Exhibits B1 & 132) in this document for similar landscape/terrain.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
1. RESPONSE FORMAT -The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction — A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of thecontractor.
1.1.2. Background — Provide insight to your company and its resources. Explain the company
background and philosophy and what qualifies this company to be a successful
candidate for the City's contract.
1.1.3. Scope of Work — Describe the work program. Identify how the objectives of the
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
requirements. Include contractor's approach to the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas, problem
resolution, and any other areas that explain how the work will be performed and
managed.
1.1.4. Schedule — Describe the time schedule for each proposed task and area rotation.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal
timelines. Proposed work periods and completion dates, as well as any anticipated
meeting dates, should also be identified.
1.1.5. Personnel, Equipment, and Facilities — Describe the personnel qualifications,
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning for the type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
1.1.6. Exhibits — The documents within Section D are required to be submitted with the
proposal response and can be referred to throughout the RFP. However, expansion on
all aspects listed above is strongly encouraged. See Document Checklist for more
details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature — The proposal shall be signed by an individual
authorized to bind the consultant, shall contain a statement to the effect that the
proposal is a firm offer for a 120-day period, and shall contain a statement that the
proposed work will be performed at the "not -to -exceed" price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost File must be submitted separately from the Response File.
2. PROPOSAL EVALUATION AND CONTRACTOR SELECTION — An evaluation panel comprised of
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the City to be more equal in their
technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA:
2.1.1. Team Composition: Contractor qualifications, staff qualifications, and number of staff
provided. (Includes but not limited to Section 3 and Exhibits E & GI-G2)
2.1.2. Rotation Schedule: Use and mobilization of resources. Proposed timeline to service all
areas. (Includes but not limited to as described in Section 3 and Exhibit E)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work: Proposed method and
guidelines for adhering to the landscape maintenance requirements to include but not
limited to: Description and clarity of approach in the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas and problem
resolution. (Includes but not limited to Exhibits D & J)
2.1.5.References (Included but not limited to Exhibits C, F & 1)
2.1.4. Cost of services provided (Exhibits A & 81-82)
2.1.5.Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested. (Includes but not limited to Exhibits A, B1, B2, D, GI-G2)
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without furthercontact.
SECTION C
Sample Agreement
SAMPLE ONLY
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
CON-6
Council Approval Date:
Agenda Item:
Contract Amount:
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF
SANTA CLARITA, a general law city and municipal corporation ("CITY") and
("CONTRACTOR").
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
A. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set
forth in the attached Exhibit " ," which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later
than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from , to The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit "
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
CITY's written acceptance of the work. Promptly upon CITY's request within
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
in the performance of the services shall be extended to CITY's benefit for the full
limit of their terms.
PREVAILING WAGES.
CONTRACTOR's work is considered a "Public Works project" subject to the payment of
prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and
hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure
to so comply shall constitute a default under this Contract. Further, all public works projects
valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade
does not require the use of apprentices, as indicated in the corresponding prevailing wage
determination. This duty applies to all contractors on a public works project, even if their part of
the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the
project provided for in the Contract Documents an amount equal to or more than the general
prevailing rate of per diem wages for (1) work of a similar character in the locality in which the
Work is performed and (2) legal holiday and overtime work in said locality. The per diem wages
shall be an amount equal to or more than the stipulated rates contained in a schedule that has
been ascertained and determined by the Director of the State Department of Industrial Relations
and Owner to be the general prevailing rate of per diem wages for each craft or type of workman
or mechanic needed to execute this Contract. The prevailing wage rates are available online at
http://www.dir.ca. ovg /dlsr. CONTRACTOR shall also cause a copy of this determination of the
prevailing rate of per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR
may make for performance of Work or labor on Work provided for in the Contract, provision
that Subcontractor shall pay persons performing labor or rendering service under subcontract or
other arrangement not less than the general prevailing rate of per diem wages for work of a
similar character in the locality in which the Work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor
Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and
actual hours worked each calendar day and each calendar week by each worker employed by him
or her in connection with the Project. The record shall be kept open at all reasonable hours to the
inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name,
address, social security number, work classification, straight time and overtime hours worked
each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker,
or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required
by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certified payrolls directly
to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable
to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts
arising out of the failure or alleged failure of any person or entity to pay prevailing wages as
required by law or to comply with the other applicable provisions of Labor Code Sections 1720
et seq. and implementing regulations of the Department of Industrial Relations in connection
with execution of the improvements or any other work undertaken or in connection with the
Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
CITY of such fact and will not proceed except at CONTRACTOR's own risk until
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
3. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits combined single)
$1,000,00052,000,000 (aggregate)
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit of $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage for the
policy coverage. Liability policies will be endorsed to name City, its officials, and
employees as "additional insureds" under said insurance coverage and to state that
such insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 0106 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "AXII." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
and to delete the word "endeavor" with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F. COVID-19. CONTRACTOR shall ensure its insurance coverages cover claims
and/or losses related to the COVID-19 pandemic to the extent such insurance
coverage is available. If such insurance is unavailable, but becomes available during
the life of the contract, CONTRACTOR shall procure a policy and name the City as
additionally insured.
G. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, Ci . may cancel the Agreement immediately with no penalty.
H. Should Contractor's insurance required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that
there is no lapse in coverage.
I. Additional insured status. General liability, automobile liability, and
umbrella/excess liability insurance policies shall provide or be endorsed to provide
that CITY and its officers, officials, employees, agents, and volunteers shall be
additional insureds under such policies.
J. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary
and any insurance or self-insurance procured or maintained by CITY shall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of CITY before the CITY' S own insurance or self- insurance shall be called
upon to protect it as a named insured.
4. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
5. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its officers,
employees, and agents ("City indemnitees"), from and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs
of litigation ("claims"), arising out of the Contractor's performance of its obligations under this
agreement or out of the operations conducted by Contractor, including the Contractor's active or
passive negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITY indemnitees are made a parry to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of this agreement the
Contractor shall provide a defense to the CITY indemnitees or at the CITY' S option reimburse the
CITY indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in
defense of such claims.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
COVID-19. Prior to execution of the Agreement, the State of California declared a state of
emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the
County of Los Angeles ("County") issued numerous orders relating to COVID-19, including
without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently
extended and amended, including after the date of the Agreement, the "County Order"). In no
event shall CONTRACTOR be entitled to any additional compensation in connection with any
delay or costs associated with the COVID 19 pandemic, the County Order, or any other
governmental requirements or regulations in connection therewith, whether currently existing or
hereinafter enacted. In the event of any conflict between the terms of this Section and any other
provision of the Agreement, in all events, the terms of this Section shall control.
CONTRACTOR's safety and logistics plans prepared in connection with this Contract
specifically takes into account the COVID-19 Pandemic, the County Order, and all other
governmental requirements or regulations regarding COVID-19 as of the date of the Contract,
including without limitation all safety measures required.
SAFETY OF PERSONS AND PROPERTY. CONTRACTOR shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, including without limitation the County Order and all other
governmental requirements or regulations regarding COVID-19, all as may be amended from
time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR CONTRACTOR:
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
M.
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
itz
City Attorney
Date:
CORPORATION:
Print Name & Title
Date:
IF
Fringe Benefit Statement
Contract/Proposal No:
Project Name:
Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
I Effective ate:
Subsistence or I rave ay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
1Trust Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) Signature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item
No.
Project Site
Column A
Monthly Maintenance Cost
Column B
Annual Maintenance Cost
1.
LIVID Zone 3 (Sierra Heights)
$ x 12 months
$
2.
LIVID Zone 5 (Sunset Hills)
$ x 12 months
$
3.
LIVID Zone 6 (Canyon Crest)
$ x 12 months
$
4.
LIVID Zone T31 (Shangri-La)
$ x 12 months
$
TOTAL FOR ALL ZONES (COLUMN 8):
$
Total for all zones proposed amount annually, in legibly printed words:
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer
$
per hour
$
per hour
Landscape Laborer
$
per hour
$
per hour
QAC/QAL Herbicide and Pesticide Applicator $
Please initial to verify acknowledgement of labor rates:
per hour N/A
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNIT PRICE
MEASURE
QTY)
1
Price for maintenance of landscaped
SF
500
$
$
with turf.
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
3
Price for maintenance of landscaped,
SF
500
$
$
irrigated slope.
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM
DESCRIPTION
UNIT OF
QTY
UNIT PRICE
(UNIT PRICE
MEASURE
QTY)
4
Price for installation of one (1) gallon
EA
5
$
$
shrub.
5
Price for installation of five (5) gallon
EA
5
$
$
shrub.
6
Price for installation of fifteen (15) gallon
EA
5
$
$
shrub.
7.
Price for installation of fifteen (15) gallon
EA
5
$
$
tree.
8
Price for installation of twenty -four -inch
EA
2
$
$
(24-inch) box tree.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2022, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1.
Name and Address of Owner /Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
2.
Name and Address of Owner/Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
3.
Name and Address of Owner/Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
EXHIBIT G1: STAFF
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name
License/Certificates
2. Name
License/Certificates
3. Name
Lice nse/Ce rt if i cates
Job Title
Job Title
Job Title
4. Name Job Title
Lice nse/Ce rt if i cates
5. Name Job Title
Lice nse/Ce rt if i cates
6. Name Job Title
Lice nse/Ce rt if i cates
7. Name Job Title
Lice nse/Ce rt if i cates
8. Name Job Title
Lice nse/Ce rt if i cates
9. Name
Lice nse/Ce rt if i cates_
10. Name
Lice nse/Certificates
11. Name
Lice nse/Ce rt if i cates
12. Name
License/Certificates
13. Name
Lice nse/Ce rt if i cates
14. Name
Lice nse/Certificates
15. Name
Lice nse/Ce rt if i cates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 3 (Sierra Heights
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 5 (Sunset Hills
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 6 (Canyon Crest
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE T-31 (Shangri-La
Supervisors
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #1
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1.
2.
3.
4.
5.
N
7.
F-3
E
10.
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for Landscape Maintenance
for Zones 3, 5, 6, and T-31. The Contractor will be expected to perform maintenance practices and uphold
the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature:
*Estimator's Signature:
*Owner's Signature:
*All three signatures required
Date:
Date:
Date:
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof,
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary' such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
Printed Name:
Date:
SECTION E
Attachments A-D
ATTACHMENT Al
EXAMPLE OF TYPICAL MAINTENANCE PROGRAM
Daily — Weekly — Monthly
(For reference only: Actual maintenance schedules shall comply with maintenance specifications.)
OPERATIONS
JAN
FES
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
N-OV
DEC
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Pe r od is
ATTACHMENT A2
EXAMPLE OF TYPICAL MAINTENANCE PROGRAM
Semi -Annual and Annual
(For reference only: Actual maintenance schedules shall comply with maintenance specifications.)
OPER AT C:N$ IMUMOMMMMOMMM
EccxBcc
LMD Zone 3
LANDSCAPE
MAINTENANCE
Legend
Irrigated Landscape
Parkway
LMD-23-24-14
Attachment B
N
WE
S
300 150 0 300 Feet
Landscape Information from Hunssker Engin—ing
Psseo Information from City ofSamta Carta -cis
Parcel data: Copyright March 2013, County of Las Angeles.
All rights reserved.
Street Intormaton trom Hand McNally & —psny
proj ects/ss/130401 f1 /mx/Im d_3yaseo_lan dscap es. mxd
�o saNra e<e<,
LMD Zone 5
LANDSCAPE
MAINTENANCE
Legend
Parcel Outlines
OLMD Boundary
Irrigated Landscape
Non -Irrigated Landscape
(Weed Abatement,
Fire Clearance)
LMD-23-24-14
Attachment B
N
0 00 200
_Feet
Landscape Information from Hunsaker Eng In eating
Psseo Information from City of Santa Gaet,,.. GI
Street centerlines developed & maintained
by City Of Santa Clshta CIS
Farce) data. Copyright September 2018, County of Los Angeles.
All rights reserved.
Q. \PROJ ECTS\AS\181025f1 tmxdtlm d_5yaseo_lan dscapes. and
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LIVID Zone 6
LANDSCAPE
MAINTENANCE
Legend
Parcel Outlines
OLMD Boundary
Parkway
Irrigated Landscape
Non -Irrigated Landscape
(Weed Abatement,
Fire Clearance)
LMD-23-24-14
Attachment B
N
WE
S
300 150 0 300 Feet
,nd—pe inform—n from Hunszker Engineering
aseo inform from City of Sant ClarityCIS
ZceI data. Copyright March 2013, County of Los Angeles.
HII rights reserved.
,t Intonmatlon hom Hand MWally & ( pany
sroje s/as/130401f1/mx/Imd_0y ,_lmds p.s and
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LMD Zone T31
LANDSCAPE
MAINTENANCE
Legend
Parcel Outlines
LMD Boundary
Irrigated Landscape
400 Parkway
Non -Irrigated Landscape
(Weed Abatement,
Fire Clearance)
LMD-23-24-14
Attachment B
N
A
200 100 0 200 400 Feet
Lsndscape informa0on from Hunssker Engineering
Fria, information from City of Sant Clams - CIS
Street c.nt.r ines developed & maintained
by
City of Santa Clanta CIS
Farce) data. Copyright September 2018, County of Los Angeles.
All rights reserved.
ATTACHMENT C: INVENTORY LISTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance For Zones 3, 5, 6, And T-31
City of Santa Clarita, California
ZONE 3 (SIERRA HEIGHTS)
Item #
Description
Approximate Square Footage
Estimated Quantity
1.
Irrigated Landscape
84,700
2.
Non -irrigated Landscape (brush
clearance/weed abate)
0
3.
Backflow devices
2
4.
Irrigation controllers
2
ZONE 5 (SUNSET HILLS)
Item #
Description
Approximate Square Footage
Estimated Quantity
1.
Irrigated Landscape
591,409
2
Non -irrigated Landscape (brush
clearance/weed abate)
5,100
3.
Dog waste stations
1
4.
Backflow devices
7
5.
Irrigation controllers
7
ZONE 6 (CANYON CREST)
Item #
Description
Approximate Square Footage
Estimated Quantity
1.
Irrigated Landscape
171,200
2
Non -irrigated Landscape (brush
clearance/weed abate)
10,000
3.
Turf, irrigated Areas
5,000
4.
Backflow devices
3
5.
Monument Signs
2
6.
Irrigation controllers
3
7.
Do waste station
1
ZONE T-31 (SHANGRI-LA)
Item #
Description
Approximate Square Footage
Estimated Quantity
1.
Irrigated Landscape
625,300
2.
Non -irrigated Landscape (brush
clearance/weed abate)
1,065,200
3.
1 Median
1
4.
Backflow devices
11
5.
Irrigation controllers
10
6.
Irrigation enclosures
10
ATTACHMENT D
2024 Holiday Schedule
New Year's Day
Martin Luther King Jr. Day
President's Day
Memorial Day
Monday, January 1
Monday, January 15
Monday, February 19
Monday, May 27
Juneteenth Wednesday, June 19
Independence Day Thursday, July 4
Labor Day Monday, September 2
Columbus & Indigenous People's Monday, October 14
Day
Veterans Day Monday, November 11
Thanksgiving Day
Day after Thanksgiving
1/2 Day for Christmas Eve
Christmas Day
1 /2 Day for New Year's Eve
New Year's Day
Thursday, November 28
Friday, November 29
Tuesday, December 24
Wednesday, December 25
Tuesday, December 31
Wednesday, January 1, 2025
Proposal For Zones
3, 5, 6 and T-31
Landscape Maintenance
Proposal #LMD-23-24-14
Name: Marcus Cannon Date: October 06, 2023
Sign:
tl.
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Stay Green Inc.
The Natural Choice
For Professional Landscape Services
26415 Summit Circle, Santa Clarita, CA 91350 • (800) 858-5508 • w-vvw.staygreen.com
Garay Green Inc.
7be Natural Choice
For Professio nal Landscap e Services
Response File
PROPOSAL LMD-23-24-14
Landscape Maintenance of Zones 3,5, 6 and T-31
Introduction: Stay Green INC. formally submits this proposal for landscape maintenance
services for LMD Zones 3, 5, 6 and T-31
Background: Stay Green INC has been in business for over 50 years and is a leading company in
the landscape industry. We are proud of our long-standing history of work with the City of Santa
Clarita. Our vast resources and experience with LMD work allow us to most effectively service
the needs of the City. We manage these zones currently, for over two decades and our
management team and crews are extremely familiar with the zones and their unique challenges.
Scope Of Work: Per the bid specs Stay Green INC proposes one three-man maintenance crew
with two visits to zone T31, and one day visit to Zone 6. The crew will mow each zone when they
are on site. Three gardeners for a total of 48 man hours a week in Zone T-31, and one irrigator
for 5 hours a week. Three crew members for a total of 24 hours in Zone 6, and one irrigator for 3
hours a week. One three man maintenance crew for Zone 3 with total of 7.6 hours weekly. One
two man maintenance crew to visit Zone 5 for a total of 32 hours weekly. Crew will focus on
weed control, mowing and pruning on each visit. Fertilizer will be applied per signed city
proposals. Crew and irrigation tech will report any issues with the landscaping directly to the
production manager and account manager so the city will be aware of them. A Branch Manager,
and Account Manager and Production Manager will be in charge of the crew in this LMD Zone to
assure that all requirements are met for landscape services.
Schedule: As stated above, a three-man and two man crew will work between the zones as per
the provided schedule.
Personnel, Equipment, and Facilities: All of our employees are trained in the safe and efficient
use of power equipment, and all required landscape maintenance tools to be used in this Zone.
Our irrigation techs are all irrigation tech certified and go through extensive training annually.
All are Weathertrak Certified as well and proficient in use of the Pro 3 timer. We will provide all
equipment necessary for maintenance of these LMD Zones as spelled out in the RFP.
Stay Green Inc.
26415 Summit Circle, Santa Clarita, CA 91350 • (800) 858-5508 • (661) 291-2800 • Fax: (661) 705-2089
wwwstaygreen.com • C-27, C-61 License #346620
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered must be made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2022, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
365 days
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
General (non -serious) Violation (Cal -OSHA Citation #1479922, issued October 15, 2020)
against SGI, for violation of an alleged heat injury and illness reporting requirement,
SGI promptly appealed. Matter was resolved, paid and abated August 2022.
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
While no direct complaint against SGI has been filed with the CSLB,
a brief susaension of the C-27 license was administered durina the aaaeal of the
Cal -OSHA allegations set forth above. The matter was promptly resolved, and
the license reinstated.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
Please see page below.
*Attach additional pages as necessary.
Garay Green Inc..
7be Natural Choice
For ProfessionalLandscape Services
Proactive Approach — LIVID Zones 3, 5, 6, and T-31
Stay Green INC is without a doubt the best choice for the landscape maintenance of LIVID Zones
3, 5, 6, and T-31. In business for over 50 years in the Santa Clarita Valley, Stay Green INC has
extensive experience in maintaining LIVID zones, both new and old. Our vast knowledgebase is
unsurpassed, and invaluable to both the LIVID, and the city of Santa Clarita and its residents.
Staygreen has maintained all of these zones in the past and is very familiar with their boundaries
and layouts. This background knowledge and experience cannot be understated, as these areas
are high visibility. In addition to the knowledge base of our field staff, or managerial staff has
decades of combined knowledge of managing LIVID zones and their many intricacies. Knowing
the high profile of these areas, and the eyes that are on them at all times means that
presentation must always be at the forefront of everything we do. Stay Green INC prides itself in
providing the highest quality standards, at with the most skilled employees in the industry. We
constantly train all our employees in OSHA and ANSI safety standards by holding weekly safety
tailgate meetings and a yearly equipment training. These meetings for the crew that maintain
this zone are specifically tailored for their unique working environment. Our vehicles are
outfitted with the correct markings, lighting and safety precautions that meet or exceed the
City's public works/traffic requirements. All of our employees are trained annually on chemical
application, and are certified spray technicians. All crew leaders and irrigation techs are supplied
with the most current smartphones with the ability to call/text information at any time. In
addition, they all have the Weathertrak app installed for use at any time. Our irrigation techs go
through annual training on all aspects of irrigation design, installation, and repair. They are also
well versed in all irrigation controller types, and management, and are certified Weathertrak
operators with more than 20 years of experience between them. Our strong management staff
includes an Account Manager and a production manager, that constantly see these areas and
keep eyes on potential problems before they become one. Our constant presence in the SCV at
any given time, and our well trained staff gives us the ability to react fast to any situation. We
are well versed and experienced in managing the many events like city marathons and other
random events that often times require lighting fast reaction to close backflows, and or adjust
timers to accommodate them. We believe that these qualities best suit Stay Green to provide
the City with the best possible service and continued impeccable maintenance for LIVID Zones 3,
5, 6, and T-31 for years to come.
Stay Green Inc.
26415 Summit Circle, Santa Clarita, CA 91350 • (800) 858-5508 • (661) 291-2800 • Fax: (661) 705-2089
wwwstaygreen.com • C-27, C-61 License #346620
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
N/A
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
N/A
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
N/A
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1. City of Downey
Name and Address of Owner /Agency
Gio Amador (562)417-6902
Name and Telephone Number of Person Familiar with Project
$416,998 Landscape Maintenance 2/2012
Ongoing
Contract Amount Type of Work Date Started
Date Completed
2. City of Rancho Palos Verdes
Name and Address of Owner/Agency
Juan Hernandez - City Manager 310-544-5221
Name and Telephone Number of Person Familiar with Project
$1,200,000 Landscape Maintenance
Ongoing
Contract Amount Type of Work Date Started
Date Completed
3 Eastvale Public Right of Way -13820 Schleisman Rd., Eastvale, CA
92880
Name and Address of Owner/Agency
Travis Viseth, Parks Superintendent (951) 727-3524 ext 126
Name and Telephone Number of Person Familiar with Project
$1,363,822.76 Landscape Maintenance
Ongoing
Contract Amount Type of Work Date Started
Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
Lockton Insurance Brokers
EXHIBIT G1: STAFF
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name Dave Colburn
Job Title Account Manager
License/Certificates QAL, Weathertrak, Recycled Water Supervisor, Irrigation Tech, Spray Tech
2. Name Eleazar Gallardo
License/Certificates Irrigation Tech, Spray Tech
3. Name Marcus Cannon
License/Certificates QAL, Irrigation Tech
Job Title Production Manager
Job Title Branch Manager
4. Name Ruben Martinez Job Title Crew Leader
License/Certificates Irrigation Tech, Spray Tech
5. Name Carlos Hernandez Lopez Job Title Gardener
License/Certificates Irrigation Tech, Spray Tech
6. Name Adolfo Castro Job Title Gardener
License/certificates Irrigation Tech, Spray Tech
7. Name Jose Romero Job Title Irrigation Tech
License/Certificates Irrigation Tech, Spray Tech
8. Name Sean McCormick Job Title Arborist
License/Certificates Certified Arborist #WE-13274A
9. Name Jesus Rodriguez
Job Title Spray Tech
License/Certificates QAC, Irrigation Tech and Spray Tech
10. Name Francisco Lopez
Lice nse/Certificates
11. Name Jose Ruiz
Lice nse/Ce rt if i cates
12. Name
License/Certificates
13. Name
Lice nse/Ce rt if i cates
14. Name
Lice nse/Certificates
15. Name
Lice nse/Ce rt if i cates
Job Title Account Manager
Job Title Production Manager
Job Title
Job Title
Job Title
Job Title
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 3 (Sierra Heights
Supervisors
CrewmemberTitle Francisco Lopez
Qty. of Weekly Hours 0.5
CrewmemberTitle Jose Ruiz
Qty. of Weekly Hours 0.5
Crew #1
CrewmemberTitle Crew Leader
Qty. of Weekly Hours 2.53
CrewmemberTitle Gardener
Qty. of Weekly Hours 2.53
CrewmemberTitle Gardener
Qty. of Weekly Hours 2.53
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 5 (Sunset Hills
Supervisors
CrewmemberTitle Francisco Lopez
Qty. of Weekly Hours 0.5
CrewmemberTitle Jose Ruiz
Qty. of Weekly Hours 0.5
Crew #1
CrewmemberTitle Crew Leader
Qty. of Weekly Hours 16
CrewmemberTitle Gardener
Qty. of Weekly Hours 16
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE 6 (Canyon Crest
Supervisors
CrewmemberTitle Dave Colburn
Qty. of Weekly Hours 1
CrewmemberTitle Eleazar Gallardo
Qty. of Weekly Hours 1
Crew #1
CrewmemberTitle Crew Leader
Qty. of Weekly Hours 8
CrewmemberTitle Gardener
Qty. of Weekly Hours 8
CrewmemberTitle Gardener
Qty. of Weekly Hours 8
CrewmemberTitle Irrigation Tech
Qty. of Weekly Hours 3
Crew #2
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
Specialty Positions
CrewmemberTitle Spray Tech
Qty. of Weekly Hours 0.5
CrewmemberTitle Arborist
Qty. of Weekly Hours 0.5
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
CrewmemberTitle
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form for each of the following zones. Labor time proposed is time working on site and does
not include travel time. Attach additional pages as necessary for additional personnel.
ZONE T-31 (Shangri-La
Supervisors
Crewmember Title Dave Colburn
Qty. of Weekly Hours 2
Crewmember Title Eleazar Gallardo
Qty. of Weekly Hours 2
Crew #1
Crewmember Title Crew Leader
Qty. of Weekly Hours 16
Crewmember Title Gardener
Qty. of Weekly Hours 16
Crewmember Title Gardener
Qty. of Weekly Hours 12
Crewmember Title Irrigation Tech
Qty. of Weekly Hours 3
Crew #2
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title Spray Tech
Qty. of Weekly Hours 1
Crewmember Title Arborist
Qty. of Weekly Hours 1
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements: MC
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1 PLEASE SEE FOLLOWING PAGES: LICENSES AND CERTIFICATES
2.
3.
4.
5.
0
7.
F-3
E
10.
CONTRACTORS ..
STATE LICENSE BOAP ;
ACTIVE LICENSE
e.346620 E." CORP
"a 1„.— STAY - GREEN NC
C61IO49
E.ulrtib" �'
-12WIi2024 WON csib ca.gov
DEPARTMENT OF PESTICIDE REGULATION
LICE NSINGlCERT1FICATION PROGRAM
pr
QAL
QUALIFIED APPLICATOR LICENSE
LICENSE #:126919 EXPIRES:12/3112024
Categories: B Issued:
111/2023
DAVE COLBURN
26415 SUMMIT CIRCLE
SANTA CLARITA, CA 91350
This License must be shown to any representative of the D[rector or
Commissioner upon request_
p
1 DEPARTMENT t3F PESTICIDE IIULATION
LICENSINGIGE��ATION PROGRAM 1"�
0�2�
AGRICULTURAL PEST CONTROL ADVISER LICENSE
LICENSE #:73173 EXPIRES:1213112024
Categories: ABDE Issued: 1/112023
RICHARD L ANGELO
26415 SUMMIT CIR
SANTA CLARITA, CA 91350
14{4 �1r?i�'I II
This License must be shown to any representative of the Director or 1
Commissioner upon request.
DEPARTMENT OF PESTICIDE REGULATION
Qjp r LICENSINGICERTIRCATION PROGRAM
QAL
QUALIFIED APPLICATOR LICENSE'
LICENSE #:98566 EXPIRES:1213112024
Categories: BCDI Issued: 1/1/2023
RICHARD L ANGELO
26415 SUMMIT CIR
SANTA CLARITA, CA 91350
IIIIRNME11III
This License must be shown to any representative of the Director or
Commissioner upon request
County of Las Angeles No.230000246
AGRICULTURAL PEST CONTROL REGISTRATION
For Calendar Year Ending December 31, 2023
Stay Green, Inc. (Canyon Country)
26935 Furnivall Avenue, Canyon Country, CA 91351
(661)291-2800
THIS CERTIFIES that the above -named individual or fimn has been duly registered in accordance with Section 11732
of the California Food and Agricultural Code, and is entitled to engage for hire in the County of Los Angeles in the business of
pest control of the types listed below:
B-LANDSCAPE MAINTENANCE
Agent: Marcus W Cannon
n
State Business License No.: 39082 By: I v
=Date: January 1, 2023 Christine Belden, Deputy Agricultural Commissioner/Sealer
'' Reviscd PUFa-05 (I2-19)
For: Kurt E. Floren
Agricultural Commissioner/
Director of Weights and Measures
County of Los Angeles
i6h-�Y HdroPoint
We
h F:-veby certify th2t
Dave Colburn
Stay Green Inc
has Successfully Completed
Basic 1JlleatherTRAK System Introduction
Chris Spain
Chief Executive OIcer,
C&-
Efe'n CotfeY
Training Manager
CERnFicA rE oF COMPLETION
LOS ANGELES COUNTY
SANITATION DISTRICTS
Converting Waste Into Resources
AR CYCLED WA USERS
S E'sERVISO 77MI IINC PROG)"M
HIS CERTIFICATE ACKNOWLEDGES THAT
„.,.._ Dave. Coffiurn
(Name)
Has Completed the Above Train ingfEducational Program and Has Earned
3.0 Contact Hours
Signature of Course Instructor
C2 , 2022
Date of Completion
This Certificate of Completion is issued by the County Sanitation Districts of Los Angeles County.
This certificate is not an endorsement or certificate by CWEA of the training program or organization.
This certificate is approved and recognized by the California Department of Public Health for the
Registered Environmental Health Specialist Program (Registered Provider #LACEH0027)
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for Landscape Maintenance
for Zones 3, 5, 6, and T-31. The Contractor will be expected to perform maintenance practices and uphold
the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature: r4trte,111 Date: 10/6/2023
*Estimator's Signature: {CGAw� , ko-b(&k Date: 10/6/2023
*Owner's Signature:0 Date: 10/6/2023
*All three signatures required
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof,
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary' such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
7e Date: 10/6/2023
Printed Name: Marcus Cannon
31
0%
14
01 02 03 04
Zone 5: 7am: 2 Zone 17am, 3 Zone 5. 7am; Z
man crew- 8hrs man crew- 3hrs man crew- 8hrs
08 09 10 11
Zone 5: 7am: 2 Zone 3: 7am: 3 Zone 5: 7am: 2
man crew- 8hrs man crew- Mrs man crew- 8hrs
15 16 17 1
Zone 5: 7am: 2 Zone 3: 7am: 3 Zone 5- 7am_ 2
man crew- 8hrs man crew- Mrs man crew- 8hrs
22 23 24 25
Zone 5: 7am: 2 Zone 3; 7am: 3 Zone 5: 7am: 2
man crew- 8hrs man crew- Mrs man crew- 8hrs
Monday
' 7:00am T-31 Maintenance; 3 Man Crew-8 Hours
7:00am Irrigation Tech -T-31; 1 Man - 5 Hours
9
I7:00amT-31 Maintenance; 3 Man Crew - BHours
7:00am Irrigation Tech -T-31; 1 Man - 5 Hours
1e
' 7:00am T-31 Maintenance; 3 Man Crew-8 Hours
7:00am Irrigation Tech -T-31; 1 Klan - 5 Hours
23
' 7:00am T-31 Maintenance; 3 Man Crew-8 Hours
7:COam Irrigation Tech -T-31; 1 Man - 5 Hours
Tuesday
' 7:00am T-31 Maintenance ; 3 Man Crew - 8 Hours
' 8:00am Arborist -T-31; 1 Hour
10
7:00am T-31 Maintenance; 3 Man Crew-8 Hours
8:00am Arborist-T-31; 1 Hour
17
�7:00am T-31 Maintenance; 3 Man Crew-8 Hours
�B:Wam Arborist - T-31; 1 Hour
24
7;C47am T-31 Maintenance; 3 Man Crew - 8 Hours
' S:COam Arborist-T-31; 1 Hour
Wednesday
4
7:00am Zone 6lrrigation Tech; 1 Man, 3 hours
' 7:00am Zone 6 Maintenance 3 Men - 8 Hours
11
7:00am Zone 6lrrigation Tech; 1 Man, 3 hours
' 7,OGam Zone 6 Maintenance: 3 Men - 8 Hours
1s
7:00am Zone 6lrrigation Tech; 1 Man, 3 hours
' 7:00am Zone 6 Maintenance; 3 Men - 8 Hours
25
7:00am Zone 6lrrigation Tech; 1 Man, 3 hours
' 7:00am Zone 6 Maintenance ; 3 Men - 8 Hours
Thursday
5
Arborist - Zone 6; 30 Minutes
' wmam Spray Tech -T-31; 1 Hour
' 8:00am Zone 6 Spray Tech ; 30 Minutes
12
Arborist - Zone 6; 30 Minutes
' 8:00am SprayTe€h -T-31; 1 Hour
' 8:00am Zone 6 Spray Tech ; 30 Minutes
19
Arborist-Zone 6; 30 Minutes
' 8:00am Spray Tech -T-31; 1 Hour
' 8:Nam Zone 6 Spray Tech ; 30 Minutes
26
Arborist-Zone 6; 30 Minutes
' 8:00am Spray Tech -T-31; 1 Hour
' 8:00am Zone 6 Spray Tech: 30 Minutes
-
Weekly Rotation Map — Zone 6
*Summer/Fall - Weekly Mowing Of Entrance and small park
Turf. Winter- Bi-Weekly.
-
*Streetscape Maintenance And color beds - Weekly
*Annual Fertilizing - (Slopes)
*Bi-Annual Fertilizing - (Turf/Roses/Streetscapes)
j*Spring
Pre -Emergent to all weed abatement areas.
_
*Tree Well/Planter Mulching - Spring
*Weed Abatement - Spring, prior to deadline. Crew will
—
then continue to address any weeds in abatement areas as
they move through an area.
THE"
*Drain Maintenance - Annually as crews work through each
tin
area.
*Mulching areas as provided by the city per rotation.
Week 1
I CVI
Highri,Y.
WstayGreenlnc.
4)
LMD zone S
LANDSCAPE
MAINTENANCE
Legend
i RarcelDuglnes
I6 LMD Boundary
Irrigated Landscape
Non -Irrigated Landscape
)Weed Abatement,
Fire Clearance)
LM 0-23-24-14
Attachment B
A
Week 1: RED Week 2: Purple Week 3: Blue Week 4: YELLOW
PLEASE NOTE: Due to the size of Zone 3, there will be no rotation schedule provided.
_r 4q &,, - ILA
\71.
IfIY9RUlP[3H 8T
Weekly Rotation Map -
T31
w
esummer/Fall - Weekly Mcw ng
a_- Week 3 Of. Library Turf. Winter- Bi-
_ _ f `" Weekly.
•Streetscape Maintenance And
Library Frontage - Weekly
Annual Fertilizing - (Slopes)
*Bi-Annual Fertilizing -
-
(Tu rf/Roses/Streetsca pes)
I
II
r -
Z-
`
&Spring Pre -Emergent to all
=_E.nsoTwLF, Y1Y r,
e
weed abatement areas.
'�
•Tree Well/Planter Mulching -
Spring
•Weed Abatement - Spring,
- -
j
priortc deadline. Crew will then
'
continue to address any weeds
in abatement areas as they
move through an area.
r r
t
&Drain Maintenance - Annually
Week 2
as crews work through each
8TE-UWORE ST - 4
area.
•Mulching areas as provided by
'.
the city per rotation.
WELLHAVEN ST
Week 1 `•
J
HEiLFi9f6O471S 8T
O I �
TSOLEQ.AO CANYON RE) - - — _- - rr• rr,l
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item
Project Site
Column A
Column B
No.
Monthly Maintenance Cost
Annual Maintenance Cost
1.
LIVID Zone 3 (Sierra Heights)
$ 1,382.14 x 12 months
$
16,585.68
2.
LIVID Zone 5 (Sunset Hills)
$ 5,819.52 x 12 months
$
69,834.24
3.
LIVID Zone 6 (Canyon Crest)
$ 5,334.56 x 12 months
$
64,014.72
4.
LIVID Zone T31 (Shangri-La)
$ 9,044.45 x 12 months
$
108,533.40
TOTAL FOR ALL ZONES (COLUMN 8):
$
258,968.04
Total for all zones proposed amount annually, in legibly printed words:
Two Hundred Fifty Eight Thousand, Nine Hundred Sixty Eight Dollars and Four Cents.
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer
Landscape Laborer
QAC/QAL Herbicide and Pesticide Applicator
$ 65 per hour $ 97.50per hour
$ 55 per hour $ 82-50per hour
$ 65 per hour N/A
Please initial to verify acknowledgement of labor rates: MC
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNIT PRICE
MEASURE
QTY)
1.
Price for maintenance of landscaped
SF
500
$
$
with turf.
06
30.00
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
.018
18.00
3'
Price for maintenance of landscaped,
irrigated
SF
500
$
$
slope.
018
9.00
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
MEASURE
QTY
UNIT PRICE
(UNIT PRICE
QTY)
4'
Price for installation of one (1) gallon
EA
5
$16.50
$
shrub.
82.50
5'
Price for installation of five (5) gallon
EA
5
$
$
shrub.
50.00
250.00
6'
Price for installation of fifteen (15) gallon
EA
5
$120.00
$ 600.00
shrub.
�'
Price for installation of fifteen (15) gallon
tree.
EA
5
$
220.00
$
1100.00
8
Price for installation of twenty -four -inch
box
EA
2
$
$
(24-inch) tree.
510.00
1020.00
Addendum No. 1
October 6, 2023
Addendum No. 1
PROPOSAL # LMD-23-24-14
Landscape Maintenance for Zones 3, 5, 6, and T-31
City of Santa Clarita, California
This addendum must be acknowledged via BidNet and should be included with the proposal response.
The purpose of this addendum is to address the following for this Request for Proposals (RFP):
I. SAMPLE LMD CONTRACTOR PERFORMANCE FORM
A sample LIVID Contractor Performance Form has been provided in this addendum to supplement the
answer to question #13 in the Q&A portal on BidNet.
II. UPDATED MAINTENANCE MAP FOR ZONE 7-31
Please see the attached updated maintenance map for Zone T-31.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
Marcus Cannon
Contractor's Representative
Stay Green Inc.
Company Name
10/6/2023
Date
9CAl901A-11 .IIILVICW,41W%5[!
LMD MONITOR: LC.Conn
LMD CONTRACTOR: Stay Green Inc
ACCOUNT MANAGER: Heidi Van Syoc
DATE: 9/30/23
FORM TO BE COMPLETED BY LMD MONITOR:
City of Santa Clarita
LMD Contractor Performance Form
PERIOD START DATE:
PERIOD END DATE: 9/30/23
DATE FORM COMPLETED: 9/30/23
PAYMENT ADJUSTMENT NEEDED: YES NO X
Condition
Contractor
Administrative
Responsibilities
Contractor
field Responsibilities
-
a
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3
a -a
c i o'
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1.
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a N
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3
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Notes
NUMBER
DESCRIPTION ZONE
1
Zone T17
3
3
3
2
3
3
3
3
3
2
3
3
3
3
3
3
2
Zone T29
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
Zone T33
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
4
T65
3
3
3
3
3
3
3
3
3
3
3
3
31
3
2
3
s
T65A
3
3
3
3
3
3
3
3
3
3
3
3
3
2
3
3
Overall Contractor Evaluation (circle): 1 2 (3) 4
Zone T17 - Proposal for re -planting on Rainbow Glen completed. Weeds on slope behind Scarlet Meadow were slow to address. Zone T29 - Slope area and side panel on Fanchon Mulching completed.
T33 -Trimming of acacia at back of community contractor working on. T65A -North end of Royal Pines need to trim acacia growing into v-ditch.
Zone T65 - Side panel off Oakdale need to trim acacia & along access road to drain basin.
Rating to be scored on a scale of 1- 4 with 1 being the lowest and 4 being the highest.
1: Unacceptable 2: Needs Improvement 3: Successful 4: Exceptional Your signature on this form indicates that you have seen and reviewed the document with your LMD representative.
Contractor Signature Date 9/30/23 Monitor Signature t ,n rHadevc Date LMD Representative
Date
DELIGHT ST KIMeROUGH $T
py y,
O a
4
a
2
City of SANTA CLARITA
EOS LN
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j ELECTRAC7 W ? z z LMD Zone T31
z ° z z
8 o
0 o a p
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ONE ROCK ST
w LANDSCAPES,
W o Z PASEO LIGHTPOLES,
w
JOURN CrA ° ° a & FOOTLIGHTS
= C A K
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DRYCL%ff 3 S f
HELIOS CT _
z z Q2 p Legend
a y cY • Foot Lights
g
a • Light Poles
R CQIi
PLEASANTOALE ST .pp0 0 m „� f. i titiii a`
Paseo Bridge
o "'V Paseos
° _ s ��°a*P Parcel Outlines
LIVID Boundary
CALLA WY z F' Vm mIrrigated Landscape
C� r Non -irrigated Landscape
Weed Abatement and Trees
Fire Clearance
�,cy moRECT ` Easement Shrub
N vfccf Sr �' odd` �_ .,j =`- - ,� Median Shrub
HIL7'ON
4W Sidepanel Shrub
0 _ Easement Shrub {Non -irrigated}
ST7LLMORE ST A ? z R ^. 40Easement Turf
1W Median Turf
- fir 51 a "ORAOO CT - t a' Median Concrete
® Parkway
m cq 44W Underpass
WELLHAVEN ST ¢ -"�.. ^�-�' CT Z'� Overpass
N
IF S
NEAREIROOK ST 200 100 0 200 400 Feet
f
Q
°
pO Landscape Information from Hunsaker Engineering
3
rL x G Paseo informapy,igom Cltyot013. ...Iye -GIS
7
Parcel data: Copyright MareM1 2013. County o{ Los Angeles.
'� All rights reserved.
SOLEDADlCANY,UNIRO Aw Streat In{ormetlan from Rand McNally & Company
:p rojettslas (130401 f 1!n W Imd_(31 _paseo_lantlscapes. mxd