HomeMy WebLinkAbout2023-11-14 - AGENDA REPORTS - PURCHASE 2022 DODGE RAM 2500 VANO
Agenda Item: 7
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TAA,/�
DATE: November 14, 2023
SUBJECT: PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler
Dodge for a total amount not to exceed $65,519.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
During the Fiscal Year 2023-24 budget process, the City Council authorized the procurement of
one cargo van to support the Traffic and Transportation Planning (TTP) division. The TTP
division manages and maintains over 200 traffic signals citywide. Staff performs preventative
maintenance for traffic signals and responds to signal trouble calls, such as flashing red, battery
backup, and equipment failure. Additionally, staff responds to after -hour emergency calls related
to power outages and traffic signal interruptions, and a specialized cargo van is needed to
transport necessary equipment for repairs and signal replacement parts.
Following a procurement process consisting of a cost analysis and a bid advertisement through
the City of Santa Clarita's (City) e-procurement platform, BidNet, the City received one bid from
one automotive dealership. The result is as follows:
BID
IDEALER
I LOCATION
I BID AMOUNT
Bid 1
I Van Nuys Chrysler Dodge
I Van Nuys, CA
1 $65,519
Pricing was provided for a new 2022 Dodge Ram 2500 Cargo Van, meeting the City's required
specifications. Van Nuys Chrysler Dodge provided a competitive price bid and is able to deliver
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the specialized cargo van immediately. Moreover, City staff from Vehicle Maintenance and TTP
inspected the van and are confident it meets the needs for TTP's ability to effectively repair and
maintain the City's traffic signal equipment.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in expenditure account 7222103-520103 (Vehicle Replacement) to
support the recommended action.
ATTACHMENTS
Van Nuys Chrysler Dodge Quote (available in the City Clerk's Reading File)
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AAL�
VAN NUYS
CHRYSLER DODGE JEEP RAM
6110 Van Nuys Blvd. • Van Nuys, CA 91401
BUYER
CO-
Deal #:
QUOTE
Deal Type:
Retail
Deal Date:
09/25/2023
Print Time:
12:50pm
Work #:
Email:
Salesperson:
VEHICLE
New
Used ❑
Stock #: Description:
�
e:
Mileage:
9N:
RP28335 2022 RAM PROMASTER 3C6LRVDG5NE119871
230
Demo ❑
TRADE
AFTERMARKETS
LADDER RACK $ 3,874.44
Sale Price:
$ 55,500.00
Total Financed Aftermarkets:
$ 3,874.44
Total Trade Allowance:
$ 0.00
Trade Difference:
$ 59,374.44
Doc Fee:
$ 85.00
State & Local Taxes:
$ 5,280.58
Total License and Fees:
$ 778.75
Total Cash Price:
$ 65,518.77
Total Trade Payoff:
$ 0.00
Delivered Price:
$ 65,518.77
Total Aftermarkets:
$
3,874.44
Cash Down Payment + Deposit:
$ 0.00
Sub Total:
$ 65,518.77
Service Agreement:
$ 0.00
Maintenance Agreement:
$ 0.00
Rate:
Amount Financed:
$
65,518.77
GAP Insurance:
$ 0.00
Credit Life, Accident & Health:
$ 0.00
Other:
$ 0.00
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