HomeMy WebLinkAbout2023-11-14 - AGENDA REPORTS - CONTR FOR PURCHASE OF TRANS BUSSES:
Agenda Item:9
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 14, 2023
EL DORADO NATIONAL CORPORATION AND GILLIG
SUBJECT:
CORPORATION CONTRACTS FOR THE PURCHASE AND
DELIVERY OF LOCAL TRANSIT BUSES
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Authorize the City Manager or designee to execute a contract with El Dorado National
Corporation for the purchase of three zero-emission hydrogen fuel cell buses, training, and
spare parts in an amount not to exceed $3,629,434, or modify the award in the event issues of
impossibility of performance arise, subject to City Attorney approval.
2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig
Corporation for the purchase of two compressed natural gas buses, training, and spare parts
in an amount not to exceed $1,681,081, or modify the award in the event issues of
impossibility of performance arise, subject to City Attorney approval.
BACKGROUND
Santa Clarita Transit has a fleet replacement program that meets the Federal Transit
-year life cycle for commuter and transit vehicles. Five of the City of
Santa Clarita's (City) local buses have reached the end of their useful life and are scheduled to be
replaced over the next 18 months.
As required by state law, the City Council adopted the City Zero Emissions Transition Plan
(Plan) in late 2020. The Plan serves as a road map for the City to comply with the state mandate
that requires the City to have a 100 percent zero-emission bus fleet by 2040. The Plan calls for
the purchase of two zero-emission hydrogen fuel cell (fuel cell) and three compressed natural gas
(CNG) local buses to replace CNG-powered buses that have reached the end of their useful life.
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This strategy will allow the City to continue to improve fleet reliability, reduce emissions within
purchase have new vehicle designs and technology that will improve the customer experience.
The recommended action would also bring the City in alignment with the desired capital
replacement schedule where approximately one-twelfth of the transit fleet is scheduled for
replacement each fiscal year.
The City intends to purchase the fuel cell buses through the State of Virginia Contract and the
CNG-powered vehicles through the CalACT/Morongo Basin Transit Authority vehicle
purchasing cooperative, of which the City is a member. The use of purchasing cooperatives is
common within the transit industry and is a practice accepted by the FTA. Purchasing buses
through this method expedites the process and ensures competitive pricing. Under these
cooperative agreements, product specifications were identified and prices negotiated based on
the total projected participation of the cooperative members, rather than just the vehicles
scheduled to be purchased by the City.
As an added measure, staff conducted a price analysis of both cooperatives to ensure the
proposed pricing is within industry standards and is the most advantageous to the City.
Upon approval by the City Council, the City will be able to take advantage of state incentive
programs for the purchase of zero-emission buses, replace a number of aging buses that have
reached the end of their useful life, and implement the latest engine technology.
ALTERNATIVE ACTION
1. Direct staff to issue a Request for Proposal for the procurement of fuel cell and CNG-
powered transit buses.
2. Other action as determined by the City Council.
FISCAL IMPACT
There is no impact to the General Fund as a result of this procurement. The City has programmed
Federal 5307 Transit Grant Funds to cover 80 percent of the total contractual cost of the buses.
The remaining 20 percent will be funded using Municipal Operator Service Improvement
Program (MOSIP) funds. Adequate funds for this purchase are available in the Transit Capital
Automotive Equipment Account 7003702-520103.
ATTACHMENTS
Gillig Contract
El Dorado Contract
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COMMONWEALTH of VIR G INIA
J. Peter Stamps, CPPO, VCM, VCO
DirectorP. O. Box 1199
Richmond, VA 23218-1199
Kelly J.Langley, CPPO, CPPB, VCM, VCOVoice: (804) 786-3842
Deputy Director
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Contract No.: CTR010075
Date: January 11, 2023
eVA Vendor No.SUP138709
Name:ElDorado National California, Inc.
Address:9670 Galena Street
Riverside CA 92509-3089
Bid Response Date:October 11, 2022
In Response to:IFB 6447
To Furnish:Vehicle: Low Floor Transit Buses, Commuter Coach Buses, and Trolleys Heavy Duty, 12 Year (29
ft. 60 ft. sizes)
During the Period:
hereby is accepted at prices and terms stated, subject to all conditions and requirements of the solicitation,
purchase specifications, warranties, performance bond, and other stipulations, if any. The solicitation, your bid
and this notice of acceptance constitute the contract.
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________________________________________
Pamela Copeland, VCO
Statewide Sourcing & Contracting Officer
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