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Home My WebLink About2023-11-28 - AGENDA REPORTS - REG MIN APPROVALO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, November 14, 2023 —Minutes— 6:00 PM INVOCATION Councilmember Weste delivered the invocation. City Council Chambers CALL TO ORDER Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:14 p.m. ROLL CALL All Councilmembers were present, with the exception of Mayor Pro Tern Smyth. FLAG SALUTE Councilmember Weste led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Agenda Items 7 and 9 received requests to speak. AWARDS AND RECOGNITIONS Councilmember Weste spoke of commemorating the traditions, languages, and contributions of Native American communities. Councilmember Weste announced that the City proclaims November 2023 as Native American Heritage Month and invited Tribal Vice President Mark Villasenor, Secretary Lucia Alfaro, Senators Jorge Salazar and Jesus Alvarez, and former Elders Councilmember Bernice Cooke from the Fernandeno Tataviam Band of Mission Indians to the dais to accept the proclamation and take a photo. U Packet Pg. 8 O Councilwoman McLean discussed the City partnering with Castaic Animal Care Center and the Los Angeles County Department of Animal Care and Control this week to encourage residents to adopt an animal by waiving adoption fees during the week. Councilwoman McLean announced that the City proclaims the week of November 13, 2023, as Pet Adoption Week in Santa Clarita and invited Khaleesis, a dog available for adoption, and her handler to the dais to accept the proclamation and take a photo. Councilmember Miranda commented on the importance of shopping local by supporting local companies. Councilmember Miranda announced that the City proclaims November 25, 2023, as Small Business Saturday and invited President and CEO of the Chamber of Commerce Ivan Volschenk, Black Business Council Chair Di Thompson, Latino Business Alliance Chair Patsy Ayala, API Council Chair Jennifer Avancena, and Board Members Jennifer Abbot Aston and Henry Rodriguez to the dais to accept the proclamation and take a photo. U PUBLIC PARTICIPATION Mayor Gibbs requested that the City Manager make a statement regarding the status of the MV Transportation strike, and Mr. Striplin commented that the City met with MV Transportation v regarding identifying efficiencies in the current contract to create a path for drivers to get back to work. a Addressing the Council were Bret Lieberman and Lucas D'Addario regarding the Yes I Can program and Good Karma Festival, Reverend Patrick Harris regarding the MV bus strike, Rachael Benson regarding the MV bus strike, William Felber regarding the Yes I Can program, Elaine (no last name provided) regarding Burrtec's service at mobile home parks and supporting Israel, John Parks regarding the MV bus strike, and Manuel Abellanosa regarding the MV bus strike. One written comment was received regarding the Good Karma Festival and Yes I Can non-profit charity. STAFF COMMENTS No staff comments were provided. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilwoman McLean spoke of the anniversary of the Saugus High School shooting tragedy, the impact to students and parents, and shared that help can be reached through bethedifferencescv.org. Councilwoman McLean commented on attending several events including the SCV Educational Foundation's Touch A Truck event at Central Park, the Soroptimist of Greater Santa Clarita Valley fundraiser event, the Chamber of Commerce's annual Salute to Patriots event where her husband Dale was honored, and the November 11 Veterans Day event. Councilmember Miranda announced the Light Up Main Street event on November 18 on Main Street for the annual tree lighting ceremony and festival. Page 2 Packet Pg. 9 O Councilmember Weste commented on several upcoming events that are listed on the City's website, spoke of the Veterans Day event at the historical plaza, and acknowledged the 50th anniversary of the pull-out from Vietnam. Mayor Gibbs announced the adjournment in memory of Los Angeles County Sheriffs Department Commander Darren Harris. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Bill Miranda, Councilmember AYES: Jason Gibbs, Marsha McLean, Bill Miranda, Laurene Weste ABSENT: Cameron Smyth ITEM 1 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the October 24, 2023, Special Meeting. ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the October 24, 2023, Regular Meeting. ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the October 26, 2023, Special Meeting. ITEM 4 CHECK REGISTER NOS. 22 AND 23 Check Register No. 22 for the Period 09/22/23 through 10/05/23 and 10/12/23. Electronic Funds Transfers for the Period of 09/25/23 through 10/06/23. Check Register No. 23 for the Period of 10/06/23 through 10/19/23 and 10/26/23. Electronic Funds Transfers for the Period of 10/09/23 through 10/20/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 22 and Check Register No. 23. ITEM 5 LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 3, 5, 6, T-31 City Council consideration to award contracts to Stay Green, Inc., to provide recurring landscape maintenance services for LMD Zones 3, 5, 6, and T-31. U Page 3 Packet Pg. 10 O RECOMMENDED ACTION: City Council: Award four contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 3 - Sierra Heights, Zone 5 - Sunset Hills, Zone 6 - Canyon Crest, and Zone T-31 - Shangri-La, for a two-year contract amount not to exceed $43,172, $169,669, $158,030, and $252,267 respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate an ongoing budget increase of $2,161 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572430-516110 Sierra Heights, $15,541 to expenditure account 3572432-516110 Sunset Hills, $44,806 to expenditure account 3572433- 516110 Canyon Crest, and $46,860 to expenditure account 3572424-516110 Shangri-La. 5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. ITEM 6 THE RINK SPORTS PAVILION, PROJECT P3034 - DESIGN CONTRACT MODIFICATIONS This item amends an existing design contract for The Rink Sports Pavilion project. The additional improvements include expanding the building footprint, including a kitchen/concession area, providing additional storage, a family restroom, and exterior improvements. RECOMMENDED ACTION: City Council: 1. Extend the current contract and authorize an increased expenditure authority for design services for The Rink Sports Pavilion, Project P3034, with Anil Verma Associates, Inc., in the amount of $650,000 and authorize a contingency in the amount of $97,500, for a total additional contract amount not to exceed $747,500. 2. Appropriate one-time funds in the amount of $501,061 from the American Rescue Plan Act Fund (Fund 228) to expenditure account P3034228-516101, and $246,439 from the Facilities Fund (Fund 723) to expenditure account P3034723-516101. U Page 4 Packet Pg. 11 O Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 7 PURCHASE OF A 2022 DODGE RAM 2500 CARGO VAN This item is to consider the purchase of a 2022 Dodge Ram 2500 Cargo Van. RECOMMENDED ACTION: City Council: 1. Approve the purchase of one 2022 Dodge Ram 2500 Cargo Van from Van Nuys Chrysler Dodge for a total amount not to exceed $65,519. a c d 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney M U approval. a� Addressing the Council was Elaine (no last name provided). v City Manager Ken Striplin commented that the vehicle is a replacement for an end of life vehicle. ITEM 8 PARCEL MAP NO. 84056 (17909 SOLEDAD CANYON ROAD) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84056, located at 17909 Soledad Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve parcel map for Parcel Map No. 84056. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the parcel map for Parcel Map No. 84056, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the parcel map for Parcel Map No. 84056, which embodies the approval of said map. 5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification that the map is technically correct. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the parcel map for Parcel Map No. 84056, which provides for verification of substantial conformance Page 5 Packet Pg. 12 O with the tentative parcel map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Find Parcel Map No. 84056 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction. ITEM 9 EL DORADO NATIONAL CORPORATION AND GILLIG CORPORATION CONTRACTS FOR THE PURCHASE AND DELIVERY OF LOCAL TRANSIT BUSES City Council consideration of contracts with El Dorado National Corporation, for the purchase and delivery of three zero -emission hydrogen fuel cell transit buses, and Gillig Corporation, for the purchase and delivery of two compressed natural gas buses. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with El Dorado National Corporation for the purchase of three zero -emission hydrogen fuel cell buses, training, and spare parts in an amount not to exceed $3,629,434, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 2. Authorize the City Manager or designee to negotiate and execute a contract with Gillig Corporation for the purchase of two compressed natural gas buses, training, and spare parts in an amount not to exceed $1,681,081, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. Addressing the Council were Elaine (no last name provided) and Ashe Mahoney. Mr. Striplin commented that there is a replacement schedule with an extensive lead time to replace the busses. ITEM 10 ANNUAL PLAYGROUND RENOVATION, BOUQUET CANYON PARK PLAYGROUND RENOVATION P4026-DESIGN AND CONSTRUCTION CONTRACT This project will replace the outdated playground equipment at Bouquet Canyon Park with all new equipment that provides inclusive elements throughout. This project will include a shade structure over the new play areas, accessible rubberized surfacing, and access improvements adjacent to the play area. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Bouquet Canyon Park Playground Renovation, P4026. 2. Approve the use of a "piggyback" purchase of playground equipment from GameTime U Page 6 Packet Pg. 13 O through Omnia Partners contract #2017001134 in an amount not to exceed $393,204. Award a contract to RE Shultz Construction, Inc., for installation in the amount of $547,300 and authorize a contingency in the amount of $54,730 for a total contract amount not to exceed $602,030. 4. Find Bouquet Canyon Park Playground Renovation, P4026, exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19 Section 15303. 5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval L PUBLIC PARTICIPATION II v Addressing the Council regarding the MV bus strike were Crystal Kacmar, Lourdes Garcia, r Javier Luna, Gloria Thornton, Fernando Olaya, Christie Swanson, and Lucretius McIlvaine. c Addressing the Council were George Knox regarding using goats to abate overgrowth during fire U season, Diane Zimmerman regarding politics, Steve Petzold regarding antisemitism, and James 5; Gajniak regarding the lack of painted lane dividers on southbound I-5 freeway. STAFF COMMENTS Councilmember Weste requested staff send an emergency request to Caltrans to resolve the striping issue on the I-5 freeway due to upcoming storms. Councilmember Weste addressed the horror of what is happening in Israel, recounted a trip years ago to the Polish concentration camp Auschwitz, and commented that the brutality affects everyone in the world. Councilwoman McLean commented on the need for Caltrans to ensure that roads are safe and echoed the need to address antisemitism. Councilwoman McLean inquired about using goats and donkeys to eat overgrowth, and Mr. Striplin responded that the staff is researching the issue ADJOURNMENT Mayor Gibbs adjourned the Regular Meeting in memory of Darren Harris at 7:48 p.m. ATTEST: CITY CLERK MAYOR Page 7 Packet Pg. 14