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HomeMy WebLinkAbout2023-12-12 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 12, 2023 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS REVISION TO THE SAND CANYON PLAZA MIXED USE PROJECT (MASTER CASE 14-077) REGARDING THE TIMING OF CONSTRUCTION OF COMMERCIAL IMPROVEMENTS - Proposed revision to conditions of approval for Master Case 14-077, the Sand Canyon Village Mixed Use Project, for changes to the timing of commercial improvements of the project. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing, and receive staff report and presentation. 2. Adopt a resolution approving Master Case 23-182, consisting of Minor Use Permit 23-030 and Development Review 23-023, to modify Condition of Approval PL4 for the Sand Canyon Village Mixed Use Project. Page 2 NEW BUSINESS 2. FISCAL YEAR 2023-2024 MID -YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Year 2022-2023 and Fiscal Year 2023-2024. 2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City of Santa Clarita. 3. REQUEST FOR MODIFICATION TO THE METROWALK SPECIFIC PLAN UNIT TYPES IN PLANNING AREA 1 AND PLANNING AREA 2 - A request to change the residential unit type from apartment to for -sale town home in Planning Area 1 and Planning Area 2, reducing the overall number of units, and eliminating the market rate senior apartments in Planning Area 2. Planning Area 3, with deed -restricted affordable senior apartments, and Planning Area 4 with for -sale town homes would remain. RECOMMENDED ACTION: City Council: 1. Receive staff presentation. 2. Direct staff to process the requested modification to the MetroWalk Specific Plan administratively through the Development Review and Architectural Design Review process. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2023 Special Meeting. Page 3 5. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2023 Regular Meeting. 6. CHECK REGISTER NO. 25 - Check Register No. 25 for Period 11/03/23 through 11/16/23 and 11/22/23. Electronic Funds Transfers for the Period 11/06/23 through 11/17/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. 7. THE NORTHERN ANGELES NATIONAL FOREST NATIONAL MONUMENT PROPOSAL - At the November 28, 2023, regular City Council meeting, the City Council requested a future agenda item to consider supporting recent efforts to designate the Northern Angeles National Forest as a national monument. RECOMMENDED ACTION: City Council support efforts to designate the Northern Angeles National Forest as a national monument. 8. SANTA CLARITA 2024 EXECUTIVE AND LEGISLATIVE PLATFORM - This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2024 Executive and Legislative Platform. 9. LANDSCAPE MAINTENANCE DISTRICT IRRIGATION CONTROLLER REPLACEMENTS - The recommended action will fund the replacement of outdated irrigation controllers and installation of WeatherTRAK landscape irrigation controllers consistent with the existing network of 790 WeatherTRAK controllers used to support City of Santa Clarita Landscape Maintenance Districts and Parks. RECOMMENDED ACTION: City Council: Approve a contract with Wildscape Restoration, Inc., DBA Urban Greening, to remove and replace irrigation equipment supporting Landscape Maintenance District Zone T67 - Miramontes and T69 - West Hills, for a base amount of $64,329 with a 15 percent contingency in the amount of $9,650 for a total amount not to exceed $73,979. 2. Approve purchase of 21 WeatherTRAK controllers from Site One Landscape Supply in an amount not to exceed $113,187. Page 4 3. Appropriate funds in the amount of $187,166 from the Landscape Maintenance District Fund Balance (357) to expenditure accounts 3572457-516113 for $8,777 and 3572462-516113 for $178,389. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 10. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-20, T-44, T- 48, T-62, T-67, T-71 - City Council consideration to award contracts to Specialized Landscape Management Services, Inc, to provide recurring landscape maintenance services for Landscape Maintenance District Zones T-20, T-44, T-48, T-62, T-67, and T- 71. RECOMMENDED ACTION: City Council: Award six contracts to Specialized Landscape Management Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-20 (El Dorado Village), Zone T-44 (Bouquet Canyon), Zone T-48 (Shadow Hills), Zone T- 62 (Canyon Heights), Zone T-67 (Miramontes), and Zone T-71 (Haskell Canyon Ranch), for a two-year contract amount not to exceed $132,484; $40,000; $40,524; $76,000; $218,968; and $142,574, respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2023-24 of $1,220 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $2,970 to expenditure account 3572458- 516110 Haskell Canyon Ranch. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $2,440 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $5,940 to expenditure account 3572458-516110 Haskell Canyon Ranch. 6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. Page 5 11. STORMWATER PERMIT COMPLIANCE SOFTWARE CONTRACT WITH 2ND NATURE - Consideration of a three-year contract to 2ND NATURE for a Stormwater permit management software. The software will help staff track and analyze the unique functions of the stormwater program and keep the details needed to comply with the Permit obligations, reporting requirements, and water quality data assessment. RECOMMENDED ACTION: City Council: Award a three-year contract to 2ND NATURE for a stormwater permit compliance software in the amount of $90,000 and authorize a contingency in the amount of $9,000 for a total amount not to exceed $99,000. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year four, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 12. ACQUISITION AND RELOCATION OF THE PERKINS COLLECTION TO THE CITY OF SANTA CLARITA HISTORICAL ARCHIVES - This item considers the acquisition and relocation of the Perkins Collection to the City of Santa Clarita from the Perkins Family. RECOMMENDED ACTION: City Council: 1. Approve the acquisition and relocation of the Perkins Collection to the City of Santa Clarita Historical Archives. 2. Authorize the City Manager or designee to execute the contract and all associated documents. 13. CONTRACT AMENDMENT BETWEEN THE CITY AND MV TRANSPORTATION FOR THE OPERATION AND MAINTENANCE OF THE CITY'S BUS SYSTEM - Amend the contract between the City of Santa Clarita and MV Transportation for the operation and maintenance of the City's bus system. RECOMMENDED ACTION: City Council: 1. Amend the Transit budget for Fiscal Year (FY) 2023-24 to do the following: appropriate a total amount of $1,222,372 from fund balance of the Transit Fund (Fund 700) to increase expenditure accounts 7003700-516116 (Local and On - Demand) by $653,236; 7003700-511617 (Dial -A -Ride) by $202,000; 7003700- 516118 (Commuter) by $70,836; and 7003700-516119 (Administration) by $296,300. Page 6 2. Adjust the FY 2023-24 billing rates for MV Transportation as follows: local and special services to $91.32 per revenue hour, Dial -A -Ride to $46.98 per trip, commuter services to $91.32 per revenue hour, on -demand service to $78.87 per revenue hour, and administration fee to $405,292.46 per month. 3. Increase the annual Consumer Price Index cap from three percent to four percent, allow MV to subcontract up to 20 percent of the Dial -A -Ride and ADA trips to a City -approved contractor, and amend the contract so that the two-year optional contract extensions beginning FY 2027-28 require mutual agreement. 4. Authorize the City Manager or designee to exercise the two-year option beginning in FY 2024-25, not to exceed the adjusted cost of FY 2023-24, plus an adjustment based on the Consumer Price Index with a minimum of two percent and not to exceed an adjustment of four percent, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Robert Ellis Keysor and Paul Kessler FUTURE MEETINGS The next regular meeting of the City Council will be held January 9, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On December 7, 2023, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7