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HomeMy WebLinkAbout2023-12-12 - MINUTES - REGULARCITY OF SANTA CLARITA City Council N Regular Meeting Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, December 12, 2023 INVOCATION Mayor Smyth delivered the invocation. CALL TO ORDER -Minutes- 6:00 PM City Council Chambers Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 6:23 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tern Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilwoman McLean requested a correction to the November 28, 2023, Regular Meeting minutes. Agenda items 7 and 13 received requests to speak. PUBLIC PARTICIPATION Addressing the Council were Diane Zimmerman regarding the Santa Clarita Film Festival and California politics; Tony Maldonado regarding employment in Santa Clarita, the Santa Clarita Film Festival, and language translation of City communication; Cindy Josten on public safety and upcoming elections; Valerie Bradford, representing the NAACP, regarding the Human Relations Roundtable; Mary Jo Higginbotham, representing St. Stephen's Episcopal Church, regarding an increase in hate crimes; Nancy (no last name provided) regarding racism and the MV Transportation agreement; Steve Petzold regarding Hanukkah blessings, the Human Relations Roundtable, a letter from the Mayor to The Signal, and WeTip; and Renee Roque regarding hate crimes, racism in schools, and the Human Relations Roundtable. STAFF COMMENTS There were no staff comments. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Gibbs commented on Ms. comments regarding racism. Mayor Pro Tem Miranda inquired about implementing a task force to address hate crimes. Mayor Smyth asked Mayor Pro Tem Miranda to clarify what he envisioned, and Mayor Pro Tem Miranda suggested including the community in a future task force to organize data and collect input to determine a best course of action. Councilmember Weste requested an internal staff discussion on what can feasibly be accomplished in implementing a task force and a framework to define goals. Councilmember Weste requested to adjourn tonight's meeting in memory of Robert Ellis Keysor. Councilwoman McLean spoke of the tree lighting ceremony at The Cube, the Los Angeles Kings' mascot, meeting representatives of the Los Angeles Kings, and previewing The Nightmare Before Christmas skating show. Councilwoman McLean commented on the food at The Grille, and mentioned that she met with the father of a youth hockey player. She also met with CalArts President Ravi Rajan and spoke of supporting activities and talent at CalArts. She wished everyone a Merry Christmas, Happy Hanukkah, peace, and happy holidays. PUBLIC HEARINGS ITEM 1 REVISION TO THE SAND CANYON PLAZA MIXED USE PROJECT (MASTER CASE 14- 077) REGARDING THE TIMING OF CONSTRUCTION OF COMMERCIAL IMPROVEMENTS Proposed revision to conditions of approval for Master Case 14-077, the Sand Canyon Village Mixed Use Project, for changes to the timing of commercial improvements of the project. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing, and receive staff report and presentation. 2. Adopt a resolution approving Master Case 23-182, consisting of Minor Use Permit 23-030 and Development Review 23-023, to modify Condition of Approval PL4 for the Sand Canyon Village Mixed Use Project. Mayor Smyth opened the Public Hearing. Page 2 City Clerk Mary Cusick announced that all notices required by law have been provided. Senior Planner David Peterson presented the staff report. Addressing the City Council were Tony Maldonado regarding electrical vehicle stations; and Steve Martin, representing Greystar, in support. Mayor Pro Tern Miranda commented on issues regarding soaring interest rates effecting construction progress. Adopted Resolution No. 23-84. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Mayor Pro Tern SECONDER: Laurene Weste, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste NEW BUSINESS ITEM 2 FISCAL YEAR 2023-2024 MID -YEAR BUDGET ADJUSTMENTS As the organization approaches the middle of the fiscal year, it is standard procedure to perform —' a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: 1. Adopt a resolution amending the budgets for Fiscal Year 2022-2023 and Fiscal Year 2023- 2024. 2. Adopt a resolution amending the classification plan and salary schedules and providing changes to benefit contributions for employees and retirees of the City of Santa Clarita. Finance Manager Brittany Houston presented the staff report. Addressing the Council were Diane Zimmerman and Tony Maldonado. Mayor Smyth requested that the City Manager provide clarity regarding the City's fiscal year budget, and the City Manager responded that staff is monitoring sales tax and its projected impact over the next few years. Mayor Smyth asked that staff monitor vulnerabilities from the state. Adopted Resolution Nos. 23-85 and 23-86. Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 3 REQUEST FOR MODIFICATION TO THE METROWALK SPECIFIC PLAN UNIT TYPES IN PLANNING AREA 1 AND PLANNING AREA 2 A request to change the residential unit type from apartment to for -sale town home in Planning Area 1 and Planning Area 2, reducing the overall number of units, and eliminating the market rate senior apartments in Planning Area 2. Planning Area 3, with deed -restricted affordable senior apartments, and Planning Area 4 with for -sale town homes would remain. RECOMMENDED ACTION: City Council: 1. Receive staff presentation. 2. Direct staff to process the requested modification to the MetroWalk Specific Plan administratively through the Development Review and Architectural Design Review process. Senior Planner Erika Iverson presented the staff report. Addressing the Council were Chad Rush, Ashe Mahoney, and Tony Maldonado. City Manager Ken Striplin commented that the agenda item is informational, and these particular modifications are subject to staff s administrative review process. Mayor Smyth inquired if the property would stay vacant if changes to the work plan were not adopted. The City Manager asked developer Jonathan Frankel to respond to Mayor Smyth's question, and Mr. Frankel responded yes. RESULT: RECEIVED —71 CONSENT CALENDAR RESUL�I c - -"- APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Bill Miranda, Mayor Pro Tem AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 4 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2023, Special Meeting. Page 4 OEM .W" ITEM 5 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 28, 2023, Regular Meeting. ITEM 6 CHECK REGISTER NO. 25 Check Register No. 25 for Period 11/03/23 through 11/16/23 and 11/22/23. Electronic Funds Transfers for the Period 11/06/23 through 11/17/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. ITEM 7 THE NORTHERN ANGELES NATIONAL FOREST NATIONAL MONUMENT PROPOSAL At the November 28, 2023, regular City Council meeting, the City Council requested a future agenda item to consider supporting recent efforts to designate the Northern Angeles National Forest as a national monument. RECOMMENDED ACTION: City Council support efforts to designate the Northern Angeles National Forest as a national monument. Addressing the Council were Diane Trautman, representing Northern Angeles Forest National Monument Campaign Committee; Juana Toress, representing Northern Angeles Forest National Monument Campaign Committee; Kathye Armitage; and Dennis Arguelles, representing National Parks Conservation Association. Councilwoman McLean spoke of the history of The Rim of the Valley and her part in defeating the initiative to install a dump at that location. ITEM 8 SANTA CLARITA 2024 EXECUTIVE AND LEGISLATIVE PLATFORM This document will provide guidance to staff on legislative and regulatory issues of interest to the City Council and assist staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2024 Executive and Legislative Platform. Page 5 ITEM 9 LANDSCAPE MAINTENANCE DISTRICT IRRIGATION CONTROLLER REPLACEMENTS The recommended action will fund the replacement of outdated irrigation controllers and installation of WeatherTRAK landscape irrigation controllers consistent with the existing network of 790 WeatherTRAK controllers used to support City of Santa Clarita Landscape Maintenance Districts and Parks. RECOMMENDED ACTION: City Council: 1. Approve a contract with Wildscape Restoration, Inc., DBA Urban Greening, to remove and replace irrigation equipment supporting Landscape Maintenance District Zone T67 - Miramontes and T69 - West Hills, for a base amount of $64,329 with a 15 percent contingency in the amount of $9,650 for a total amount not to exceed $73,979. 2. Approve purchase of 21 WeatherTRAK controllers from Site One Landscape Supply in an amount not to exceed $113,187. 3. Appropriate funds in the amount of $187,166 from the Landscape Maintenance District Fund Balance (357) to expenditure accounts 3572457-516113 for $8,777 and 3572462-516113 for $178,389. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ,^ ITEM 10 LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES T-20, T-44, T-48, T-62, T- 67, T-71 City Council consideration to award contracts to Specialized Landscape Management Services, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zones T-20, T-44, T-48, T-62, T-67, and T-71. RECOMMENDED ACTION: City Council: Award six contracts to Specialized Landscape Management Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T-20 (El Dorado Village), Zone T-44 (Bouquet Canyon), Zone T-48 (Shadow Hills), Zone T-62 (Canyon Heights), Zone T-67 (Miramontes), and Zone T-71 (Haskell Canyon Ranch), for a two-year contract amount not to exceed $132,484; $40,000; $40,524; $76,000; $218,968; and $142,574, respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the ON" Page 6 appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2023-24 of $1,220 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453- 516110 El Dorado Village and $2,970 to expenditure account 3572458-516110 Haskell Canyon Ranch. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $2,440 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572453-516110 El Dorado Village and $5,940 to expenditure account 3572458-516110 Haskell Canyon Ranch. 6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. ITEM 11 STORMWATER PERMIT COMPLIANCE SOFTWARE CONTRACT WITH 2ND NATURE Consideration of a three-year contract to 2ND NATURE for a Stormwater permit management software. The software will help staff track and analyze the unique functions of the stormwater program and keep the details needed to comply with the Permit obligations, reporting requirements, and water quality data assessment. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to 2ND NATURE for a stormwater permit compliance software in the amount of $90,000 and authorize a contingency in the amount of $9,000 for a total amount not to exceed $99,000. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year four, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 7 ITEM 12 ACQUISITION AND RELOCATION OF THE PERKINS COLLECTION TO THE CITY OF SANTA CLARITA HISTORICAL ARCHIVES This item considers the acquisition and relocation of the Perkins Collection to the City of Santa Clarita from the Perkins Family. RECOMMENDED ACTION: City Council: 1. Approve the acquisition and relocation of the Perkins Collection to the City of Santa Clarita Historical Archives. 2. Authorize the City Manager or designee to execute the contract and all associated documents. ITEM 13 CONTRACT AMENDMENT BETWEEN THE CITY AND MV TRANSPORTATION FOR THE OPERATION AND MAINTENANCE OF THE CITY'S BUS SYSTEM Amend the contract between the City of Santa Clarita and MV Transportation for the operation and maintenance of the City's bus system. RECOMMENDED ACTION: City Council: 1. Amend the Transit budget for Fiscal Year (FY) 2023-24 to do the following: appropriate a total amount of $1,222,372 from fund balance of the Transit Fund (Fund 700) to increase expenditure accounts 7003700-516116 (Local and On -Demand) by $653,236; 7003700mom - 511617 (Dial -A -Ride) by $202,000; 7003700-516118 (Commuter) by $70,836; and 7003700-516119 (Administration) by $296,300. 2. Adjust the FY 2023-24 billing rates for MV Transportation as follows: local and special services to $91.32 per revenue hour, Dial -A -Ride to $46.98 per trip, commuter services to $91.32 per revenue hour, on -demand service to $78.87 per revenue hour, and administration fee to $405,292.46 per month. 3. Increase the annual Consumer Price Index cap from three percent to four percent, allow MV to subcontract up to 20 percent of the Dial -A -Ride and ADA trips to a City -approved contractor, and amend the contract so that the two-year optional contract extensions beginning FY 2027-28 require mutual agreement. 4. Authorize the City Manager or designee to exercise the two-year option beginning in FY 2024-25, not to exceed the adjusted cost of FY 2023-24, plus an adjustment based on the Consumer Price Index with a minimum of two percent and not to exceed an adjustment of four percent, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year; and execute all documents subject to City Attorney approval. Addressing the Council were Diane Zimmerman; John Parks, representing MV bus drivers; Tony Maldonado; and Steve Petzold. .•. Page 8 .. PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Smyth adjourned the Regular Meeting at 7:49 p.m. in memory of Robert Ellis Keysor and Paul Kessler. ATTEST: CITY CLERK MAYOR Page 9