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HomeMy WebLinkAbout2024-01-23 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 23, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 TownePlace Suites by Marriott Cape Canaveral Cocoa Beach Hotel Lobby 605 W Central Blvd Cape Canaveral, FL 32920 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Gibbs CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Valencia High School Marching Band and Color Guard Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: 1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2024. Page 2 2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website. 2. ADJUSTMENTS TO LOS ANGELES COUNTY BUSINESS LICENSING REGULATIONS FOR GUN AND AMMUNITION DEALERS - On November 7, 2023, the Los Angeles County (County) Board of Supervisors adopted a Gun and Ammunition Dealers Ordinance, establishing new business licensing requirements for gun and ammunition dealers in unincorporated areas of the County. Since the Ordinance has taken effect, the City of Santa Clarita has the option to either adopt an ordinance in conformance with the County's regulations and continue to have the County Treasurer Tax Collector regulate gun and ammunition dealers located within the City, or the City may decide not to adopt the County's changes and defer to existing state and federal laws governing gun and ammunition dealers. This item is for the City Council to review the two options and provide direction to staff. RECOMMENDED ACTION: City Council receive a presentation on recent changes to Los Angeles County business licensing regulations for gun and ammunition dealers, review the options presented, and provide direction to staff. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 9, 2024 Regular Meeting. 4. CHECK REGISTER NO. 01 - Check Register No. 01 for Period 12/01/23 through 12/14/23 and 12/21/23. Electronic Funds Transfers for the Period 12/04/23 through 12/15/23. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 01. Page 3 5. FISCAL YEAR 2022-23 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2023. Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter, which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2023. 6. AMENDMENT TO MICROSOFT ENTERPRISE LICENSE AGREEMENT - The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers, databases, applications, and email. This item makes a recommendation to amend the existing contract for the Microsoft Enterprise Agreement to add additional Client Access Licenses. RECOMMENDED ACTION: City Council: 1. Amend the existing three-year contract with SoftwareOne, Inc., to include additional Microsoft Client Access Licenses and authorize an expenditure authority increase in the amount of $72,754 for a total contract amount not to exceed $213,637. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 7. CRYWOLF FALSE ALARM AND NOISE DISTURBANCE MANAGEMENT SERVICES CONTRACT - City Council to consider awarding a three-year contract with an option for two one-year renewals to CentralSquare Technologies for false alarm and noise disturbance management services. RECOMMENDED ACTION: City Council: Award a three-year contract in an amount of $270,000 with an option for two one- year renewals in an amount of $90,000 annually, not to exceed a 26 percent net revenue share paid to CentralSquare Technologies for false alarm and noise disturbance management services. 2. Appropriate an ongoing annual amount of $45,000 to Treasury expenditure account 1002102-516137 (General Fund); increase revenue account 100-451102 (General Fund) by $140,000. 3. Authorize the City Manager or designee to execute contract and all associated documents, subject to City Attorney approval. Page 4 8. 2024 COMMUNITY SERVICES AND ARTS GRANTS - City Council consideration to approve the 2024 Community Services and Arts Grants program funding recommendations by the Grants Committee and Peer Review Rating Panel. RECOMMENDED ACTION: City Council: 1. Approve the 2024 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $99,545 for Community Services Grants and $99,500 for Arts Grants, for a total not to exceed $199,045. 2. Direct staff to execute Grants Program Agreements with the agencies approved for funding. 9. NEWHALL RANCH ROAD AND BOUQUET CANYON ROAD INTERSECTION IMPROVEMENTS, PROJECT C4017 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item awards a construction contract for the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements project. The improvements include modifying the existing roadway improvements to enhance circulation, traffic flow, and accommodate future traffic volumes at the intersection. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Newhall Ranch Road and Bouquet Canyon Road Intersection Improvements, Project C4017. 2. Award the construction contract to Toro Enterprises, Inc., in the amount of $418,593 and authorize a contingency in the amount of $62,789, for a total contract amount not to exceed $481,382. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. FINAL TRACT MAP AND ACCEPTANCE OF OFFERS OF DEDICATION FOR TRACT NO. 61924 (GOLDEN TRIANGLE) - Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map and accept offers of dedication for Tract No. 61924. The map is for subdivision purposes and is located at the southwest corner of Golden Triangle Road and Isabella Parkway. RECOMMENDED ACTION: City Council: 1. Approve the Final Tract Map for Tract No. 61924. 2. Accept on behalf of the public the offer of dedication and grant of: (1) the easements for public use and road purposes; (2) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; Page 5 (4) the easements for sight distance purposes; (5) the easements for public use and sidewalk purposes; and (6) the right to restrict or prohibit any and all allowable uses, including but not limited to any and/or all development within lot 4. 3. Make findings as follows: This map is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 4. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 61924, which indicates all special assessments levied by the City of Santa Clarita are paid. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 61924, which embodies the approval of said map and the acceptance of the dedications shown thereon. 6. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final Tract Map for Tract No. 61924, which provides for verification that the map is technically correct. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 61924, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 11. CONTRACT EXPENDITURE AUTHORITY FOR SOUND AND STAGE SERVICES FOR EVENTS - A request for an increase in expenditure authority for a contract with Advantage Productions, which will provide as -needed sound and stage services to the City of Santa Clarita, due to unanticipated events. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase to the existing contract with Advantage Productions in the amount of $30,000, for an annual contract amount not to exceed $75,720, plus the cost of any Consumer Price Index (CPI) increases. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. Page 6 STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held February 13, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 18, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7