HomeMy WebLinkAbout2024-02-27 - AGENDA REPORTS - PROP 1 GRANT AGMT SCVWA AND CA DEPT OF WATERO
Agenda Item: 7
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: '
DATE: February 27, 2024
SUBJECT: AGREEMENT AUTHORIZING PROPOSITION 1 GRANT WITH THE
SANTA CLARITA VALLEY WATER AGENCY AND CALIFORNIA
DEPARTMENT OF WATER RESOURCES TO FUND
STORMWATER INFILTRATION FACILITY AT VIA PRINCESSA
PARK
DEPARTMENT: Neighborhood Services
PRESENTER: Darin Seegmiller
RECOMMENDED ACTION
City Council:
Approve and authorize the City Manager or designee to execute an agreement with the Santa
Clarita Valley Water Agency and California Department of Water Resources, subject to City
Attorney approval.
2. Appropriate $757,163 to expenditure account P3033259 (Miscellaneous Grant) and decrease
expenditure account P3033271 (Measure W) by $757,163 for Via Princessa Park design;
increase revenue account 259-462101 (Miscellaneous Grant) by $757,163.
BACKGROUND
Since 2006, the City of Santa Clarita (City) has collaborated with the Upper Santa Clara River
Integrated Regional Water Management Plan (IRWMP) group for the purpose of working
together with local agencies to manage available water supplies and to improve the quality,
quantity, and availability of those supplies.
The IRWMP was completed and adopted by the Regional Water Management Group (RWMG).
Spearheaded by the Santa Clarita Valley Water Agency (SCVWA), the RWMG is also
comprised of staff from the City, County of Los Angeles, Los Angeles County Flood Control
District, the Santa Clarita Valley Sanitation District of Los Angeles County, the Rivers and
Mountains Conservancy, and various community stakeholders.
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Additionally, the RWMG collaborates with a partner group in Ventura County known as the
Watersheds Coalition of Ventura County to share information between agencies and stakeholders
involved in the Santa Clara River region.
Over the past 18 years, the RWMG has held public meetings to address water -related issues,
share information on water management, seek grant funds, and identify potential collaborative
opportunities for projects and programs.
In 2014, Proposition 1, approved by voters, authorized $7.545 billion in general obligation bonds
for water quality, supply, and infrastructure projects in California. The RWMG has successfully
acquired a $10,995,000 grant during the final round of Proposition 1 funds. Notably, the City has
been awarded $4,882,804 from this grant to support design ($757,163) and construction
($4,125,641) of the regional stormwater infiltration facility that has been proposed at Via
Princessa Park.
To receive these funds, the City Council must approve the sub -agreement with the SCVWA.
Serving as the grant administrator for the IRWMP and the RWMG, the SCVWA has already
approved and entered into a master agreement with the California Department of Water
Resources. The agreement is available to review in the City Clerk's reading file.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, Miscellaneous Grant Fund (259) revenues will be
increased by $757,163 to account for the Proposition 1 grant and the funds will be appropriated
to the Via Princessa Park Design project (P3033259).
ATTACHMENTS
Prop 1 Round 2 Subgrantee Agreement - City of Santa Clarita (available in the City Clerk's
Reading File)
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PROPOSITION 1 ROUND 2 IRWM SUBGRANT AGREEMENT
BETWEEN
SANTA CLARITA VALLEY WATER AGENCY
AND
CITY OF SANTA CLARITA
This Proposition 1 Round 2 Implementation Integrated Regional Water Management Subgrant
Agreement ("AGREEMENT") is made between the SANTA CLARITA VALLEY WATER
AGENCY (the "AGENCY" the CITY OF SANTA CLARIATA (the
"SUBGRANTEE"), regarding the approved grant-funded project component known as VIA
PRINCESSA PARK AND REGIONAL INFILTRATION BEST MANAGEMENT PRACTICE (BMP)
(the "PROJECT COMPONENT"). AGENCY and SUBGRANTEE are sometimes individually
referred to herein as a "PARTY" and are sometimes collectively referred to herein as the
"PARTIES."
WHEREAS the Castaic Lake Water Agency, City of Santa Clarita, Los Angeles Flood Control
District, San Gabriel and Lower Los Angeles Rivers and Mountains Conservancy, Newhall
County Water District, Santa Clarita Valley Sanitation District of Los Angeles County, Santa
Clarita Water Division of the Castaic Lake Water Agency, and Valencia Water Company have,
through a Memorandum of Understanding (March 2007), established the Upper Santa Clara
River Watershed Integrated Regional Water Management Plan ("IRWM Plan") and a Regional
Water Management Group in accordance with the Integrated Regional Water Management
Planning Act of 2002; and
WHEREAS on January 1, 2018, the Santa Clarita Valley Water Agency Act (SB 634, October
15, 2017) consolidated Castaic Lake Water Agency (including its Santa Clarita Water Division),
Newhall County Water District, and Valencia Water Company into one entity operating as the
Santa Clarita Valley Water Agency; and
WHEREAS, on or about September 27, 2022, the AGENCY was authorized, designated and
requested by the Regional Water Management Group to prepare and submit a grant application
to the California Department of Water Resources (hereinafter, the "State") for a Proposition 1
Round 2 IRWM Implementation Grant for component water enhancement projects in the Upper
Santa Clara River IRWM Region, as specified in the IRWM Plan, to be carried out by various
public agencies in the Santa Clarita Valley with authority and responsibility for water facilities
and programs; and
WHEREAS, the City of Santa Clarita, the Los Angeles County Department of Public Works, and
the AGENCY all have current or pending projects in the suite of projects identified in the IRWM
Plan; and
WHEREAS, pursuant to a May 18, 2023 letter from the State to the Agency (Attachment 1), the
State approved the Proposition 1 Round 2 IRWM Implementation Grant application of the Upper
Santa Clara River IRWM Plan; and
WHEREAS, the AGENCY is a member of the Regional Water Management Group, is an eligible
grant recipient in accordance with the terms, provisions and requirements of the Proposition 1
Round 2 IRWM Implementation Grant Guidelines, is willing to serve as the single grantee under
the Grant Agreement with the State, and has entered into the Grant Agreement with the State.
AGENCY is now willing to enter into subgrant agreements with the other agencies for State-
approved project components in the IRWM Plan and grant application, and is willing to act, with
the assistance of Kennedy Jenks Consultants, Inc., (Grant Administration Consultant), to
administer the Proposition 1 Round 2 IRWM Implementation Grant; and
WHEREAS, the SUBGRANTEE now consents to and requests the AGENCY perform the
function of grantee under the Proposition 1 Round 2 IRWM Implementation Grant for the limited
purpose of providing SUBGRANTEE with its allocated portion of the Proposition 1 Round 2
IRWM Implementation Grant funds for the PROJECT COMPONENT; and
WHEREAS, the PROJECT COMPONENT, for purposes of this Agreement specifically refers to
and consists of construction of an underground infiltration BMP system which will treat runoff
from a 997-acre drainage area that flows towards a new park near the Via Princessa Metrolink
station in the Canyon Country area; and
WHEREAS, the SUBGRANTEE wishes to continue construction and improvement on the
PROJECT COMPONENT; and
WHEREAS, the SUBGRANTEE is willing to meet all requirements under the Grant Agreement
related to and concerning the PROJECT COMPONENT; and
WHEREAS, any PROJECT COMPONENT costs above the grant amount authorized for the
PROJECT COMPONENT pursuant to the Grant Agreement are the responsibility of and will be
provided by the SUBGRANTEE.
Now, therefore, for valuable consideration, the receipt of which is hereby acknowledged, IT IS
MUTUALLY AGREED BY THE PARTIES THAT:
1. AGENCY shall act as grantee under the Proposition 1 Round 2 Integrated Regional
Water Management Grant Program, and shall administer the grant requirements as set
forth in the Grant Agreement. The Grant Agreement between the AGENCY and the
State, including its related Exhibits A through M, is incorporated by reference into this
AGREEMENT, and is attached hereto as Attachment 2. The AGENCY may contract
with third parties for the administrative services called for in the Grant Agreement.
2. The SUBGRANTEE shall fulfill all Local Project Sponsor, as defined in the Grant
Agreement, responsibilities in the Grant Agreement. SUBGRANTEE as a Local Project
Sponsor is required to comply with all of the terms of the Grant Agreement for THE
PROJECT COMPONENT. If the SUBGRANTEE is in breach of the Grant Agreement
then this AGREEMENT will terminate pursuant to Section 21.
3. AGENCY shall disburse State grant funds to SUBGRANTEE for work on THE
PROJECT COMPONENT for eligible activities completed in accordance with the terms
of the Grant Agreement ("PROJECT COSTS'') contingent upon AGENCY'S receipt of
grant funds for that work from the State. In accordance with Section 7 of the Grant
Agreement, only work performed after May 5, 2023 shall be eligible for reimbursement.
The AGENCY will not disburse funds for any costs or expenses incurred at any time by
the SUBGRANTEE that are not eligible under the Grant Agreement or not carried out in
accordance with the terms of the Grant Agreement.
4. SUBGRANTEE shall pay or cause to be paid and provide all required grant matching
funds or in-kind matching services for THE PROJECT COMPONENT. The initial
budget for THE PROJECT COMPONENT is set forth in Exhibit B of the Grant
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Agreement, and that initial budget may be adjusted in accordance with the Grant
Agreement.
5. SUBGRANTEE shall be responsible for obtaining, or demonstrating compliance with
any and all applicable requirements for any and all permits, licenses, and approvals
necessary for THE PROJECT COMPONENT and as may be further set forth in the
Grant Agreement, including those necessary for the design, construction, or operation
and maintenance of THE PROJECT COMPONENT. SUBGRANTEE shall be
responsible for observing and complying with any applicable federal, state, and local
laws, rules or regulations affecting any such work, specifically those including, but not
limited to, environmental review, procurement, and safety laws, rules, regulations, and
ordinances.
6. Disbursement Process.
a. The SUBGRANTEE may hire contractors, consultants and subcontractors to
complete THE PROJECT COMPONENT. The SUBGRANTEE is responsible for
the selection and compensation of any subcontractors hired to assist with the
completion of THE PROJECT COMPONENT, as further set forth in Sections 10,
11, 19 and 32 of this AGREEMENT.
b. The SUBGRANTEE shall submit invoices to the AGENCY for all eligible
PROJECT COSTS, including subcontractor invoices. Each SUBGRANTEE
invoice shall clearly delineate those costs claimed for disbursement from the
State's Grant Amount, and those costs that represent the SUBGRANTEE's
funding match.
c. The AGENCY shall submit invoices received from the SUBGRANTEE for
eligible PROJECT COSTS to the State for disbursement in accordance with
the Grant Agreement.
d. Following the review of each invoice, the State will disburse to the AGENCY the
approved amount subject to the availability of funds through normal State
processes. Within thirty (30) days of receipt of funds from the State, the AGENCY
shall forward these funds to the SUBGRANTEE. All funds disbursed by the State
under the Grant Agreement for purposes of THE PROJECT COMPONENT and
all related interest earned by the AGENCY, if any, shall be used solely to pay
eligible PROJECT COSTS.
7. AGENCY shall timely submit to the State invoices, reports, and assurances received
from SUBGRANTEE prepared to meet the accounting, reporting and other
requirements in the Grant Agreement for THE PROJECT COMPONENT.
a. Accounting and Deposit of Grant Disbursement; Separate
Accounting of Grant Disbursement and Interest Records:
SUBGRANTEE shall:
1. Account for the funds and in-kind services disbursed and contributed
pursuant to this AGREEMENT separately from all other funds and
services.
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2. Maintain audit and accounting procedures that are in accordance
with generally accepted accounting principles and practices.
3. Keep complete and accurate records of any and all receipts,
disbursements, and interest earned on expenditures of funds
related to THE PROJECT COMPONENT.
4. Require its contractors, consultants, and subcontractors, or others
employed in connection with THE PROJECT COMPONENT to
maintain books, records, and other documents pertinent to their work
in accordance with generally accepted accounting principles and
practices. Records are subject to inspection by the AGENCY or State
at all reasonable times.
b. Fiscal Management Systems and Accounting Standards: SUBGRANTEE's fiscal
control and accounting procedures shall be maintained in a manner sufficient to
permit tracking of grant funds to a level of expenditure adequate to establish that
such funds have not been used in violation of state law, this AGREEMENT or the
Grant Agreement.
c. Disposition of Money Disbursed: All money disbursed pursuant to this
AGREEMENT shall be deposited, administered, and accounted for pursuant to
the provisions of the Grant Agreement and all applicable law.
d. Remittance of Unexpended Funds: SUBGRANTEE shall remit to AGENCY any
unexpended funds that were disbursed to SUBGRANTEE under this
AGREEMENT and were not used to pay PROJECT COSTS within a period of
forty-five (45) calendar days from the final disbursement from the AGENCY of
funds or, within thirty (30) calendar days of the expiration of this AGREEMENT,
whichever comes first.
e. Submission of Reports: All reports required to be prepared by SUBGRANTEE in
accordance with this AGREEMENT or the Grant Agreement shall be submitted to
the AGENCY's Project Manager for THE PROJECT COMPONENT. The submittal
by the SUBGRANTEE, and the approval by the State and/or the AGENCY, of all
reports is a conditional requirement for the initial and continued disbursement of
State funds pursuant to this AGREEMENT and the Grant Agreement. All reports
shall be submitted by SUBGRANTEE in electronic form, shall meet generally
accepted professional standards for technical reporting, and shall be proofread for
content and accuracy before submission. SUBGRANTEE shall promptly provide
any additional information requested by the State or the AGENCY for approval of
reports. Reports shall be presented in the formats described in Exhibit F of the
Grant Agreement. Each report shall meet the requirements of Section 14 of the
Grant Agreement.
1. Progress Reports: SUBGRANTEE shall submit progress reports on
a regular and consistent basis to meet the State's requirement for
disbursement of funds under Section 5.B. the Grant Agreement. The
reporting period shall not exceed one quarter in length. Upon request
by the AGENCY's Project Manager and/or Grant Administration
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Consultant, the progress reports shall be submitted
via e-mail or other designated mode of submission.
2. Project Completion Reports: Within ninety (90) calendar days of
completion of all project tasks for THE PROJECT COMPONENT,
SUBGRANTEE shall submit to the AGENCY a Project Completion
Report, which Report shall comply with the requirements of Section 14
of the Grant Agreement.
3. Project-Performance Reports: Within ninety (90) calendar days after
the first operational year of the PROJECT COMPONENT has
elapsed, SUBGRANTEE shall submit a Project-Performance Report
to the AGENCY, which Report shall comply with the requirements of
Section 14 of the Grant Agreement.
8. AGENCY shall maintain accounts for THE PROJECT COMPONENT in accordance
with the Grant Agreement.
9. SUBGRANTEE shall carry out, build and/or perform THE PROJECT COMPONENT in
accordance with all requirements for THE PROJECT COMPONENT as set forth in the
Grant Agreement.
a. SUBGRANTEE shall fulfill all assurance, declarations, representations and
commitments made by SUBGRANTEE in support of SUBGRANTEE's
request for grant funds.
b. SUBGRANTEE shall satisfy and comply with all requirements and limitations
of the Grant Agreement for THE PROJECT COMPONENT. SUBGRANTEE
shall timely submit to the AGENCY all invoices, reports, and assurances needed
to meet the accounting, reporting and other requirements in the Grant Agreement
for THE PROJECT COMPONENT.
c. SUBGRANTEE shall immediately provide notice to AGENCY 's representative in
the event SUBGRANTEE wishes to alter the schedule, materials, methods or
deliverables related to THE PROJECT COMPONENT as set forth in the Grant
Agreement. AGENCY shall timely forward SUBGRANTEE's request for
alteration to the State for its consideration.
d. As AGENCY is acting as grantee under the Grant Agreement, SUBGRANTEE's
questions and other communications related to the Grant Agreement or
performance of work under the Grant Agreement shall be directed to the
AGENCY's representatives for resolution with the State.
10. Labor Certification: SUBGRANTEE, its contractors and subcontractors shall comply
with any and all applicable provisions of the California Labor Code (Section 1720 et
seq.) regarding payment of prevailing wages for public works projects. At the request of
AGENCY, SUBGRANTEE shall promptly submit evidence of compliance upon request
from the AGENCY or the State.
11. Drug-Free Workplace. SUBGRANTEE, its contractors and subcontractors shall comply
with any and all applicable requirements of the Drug-Free Workplace Act of 1990
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(Government Code 8350 et seq.) and shall promptly submit evidence of compliance
upon request from the AGENCY or the State.
12. Notification of AGENCY. SUBGRANTEE shall promptly notify the AGENCY in writing of
the occurrence of any event specified in Section 18 of the Grant Agreement between
the State and the AGENCY.
13. Disposition of Equipment: Not less than twenty (20) days before submission of its final
invoice to the AGENCY, SUBGRANTEE shall provide to the AGENCY a final inventory
of equipment purchased with grant funds provided by the State in accordance with this
AGREEMENT and the Grant Agreement. SUBGRANTEE shall consult with the
AGENCY on the scope of the inventory not less than seventy-five (75) days before the
submission of the final project invoice. The inventory shall include all items with a
current estimated fair market value of more than $5,000 per item. Within sixty (60)
days of receipt of the inventory of equipment, the State will provide the AGENCY with
a list of the items on the inventory to which the State will take title. All other items shall
become the property of SUBGRANTEE. The State will arrange for delivery from
SUBGRANTEE of items to which the State will take title in accordance with Exhibit D
of the Grant Agreement. Cost of transportation, if any, will be borne by State.
14. Duty to Indemnify , Defend and Hold Harmless: To the fullest extent permitted by law,
the SUBGRANTEE shall indemnify, defend and hold harmless under this Section 14 the
State and the AGENCY , and their respective elected officials, directors, officers, agents,
employees, assigns, contractors, subcontractors, consultants and attorneys from and
against all suits, actions, claims, proceedings, damages, losses, expenses, and other
costs, arising out of or resulting from or in connection with SUBGRANTEE's performance
under this AGREEMENT or the Grant Agreement, or any challenge of any environmental
review undertaken for THE PROJECT COMPONENT, or any event(s) covered by
Section 23 of this AGREEMENT, or any negligent or wrongful act or omission of the
SUBGRANTEE, or its elected officials, directors, officers, employees, agents,
assigns, contractors, subcontractors, or consultants. Liabilities covered by
SUBGRANTEE's duties under this Section 14 include, without limitation, all claims,
losses, damages, penalties, fines, and judgments; associated investigation and
administrative expenses; defense costs, including but not limited to reasonable
attorneys' fees; court costs; and costs of alternative dispute resolution.
SUBGRANTEE'S duties under this Section 14 extend through final judgment of
any suits, actions, claims, or proceedings, including exhaustion of any appeals.
a. The SUBGRANTEE's obligation to indemnify, defend and hold harmless
under this Section 14 applies except upon a determination by a court or other
tribunal of competent jurisdiction that SUBGRANTEE's liability was caused,
in whole or in part, by the negligence or willful misconduct of an indemnified
party. Where an allegation of comparative negligence or willful misconduct
has been made by SUBGRANTEE and legal counsel for the parties
determine that a conflict exists between providing a defense and pursuing
the allegation of comparative negligence or willful misconduct,
SUBGRANTEE and the affected indemnified party may select separate
counsel of their choosing. Upon such a determination of negligence or willful
misconduct, SUBGRANTEE 'S obligations under this Section 14, including
the cost of defense, shall be reduced in proportion to the established
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comparative liability of the indemnified party, and SUBGRANTEE and the
affected indemnified party shall be entitled to be reimbursed from each other
for the reasonable cost of its separate counsel in proportion to the
established comparative liability of the affected parties.
b. The review, acceptance or approval of the SUBGRANTEE's work or work
product by any indemnified party shall not affect, relieve or reduce
SUBGRANTEE's indemnification or defense obligations under this Section
14. This Section 14 survives completion of the work or the termination of this
AGREEMENT or the Grant Agreement. The provisions of this Section are
not limited by and do not affect the provisions of this AGREEMENT or the
Grant Agreement relating to insurance.
15. AGENCY guarantees that all funds it receives for THE PROJECT COMPONENT
from the State under the Grant Agreement shall solely and exclusively be used
for the purposes set out in this AGREEMENT for THE PROJECT COMPONENT;
provided, however, that the AGENCY shall not be responsible for any funds paid
out as a result of fraud, forgery, misrepresentation or other illegal activity.
16. AGENCY shall have no obligation or other responsibility for operation or
maintenance of, or insurance for, THE PROJECT COMPONENT.
17. AGENCY is not acting as a surety. This AGREEMENT is not a performance,
payment, completion or labor and materials bond. AGENCY does not guarantee,
represent or warrant that construction of THE PROJECT COMPONENT will
proceed, be completed, or that the grant funds for THE PROJECT COMPONENT will
be sufficient to meet incurred expenses by the SUBGRANTEE.
18. AGENCY does not guarantee, represent or warrant the plans and specifications for
THE PROJECT COMPONENT. AGENCY does not guarantee, represent or warrant
any estimated construction costs or budgets for THE PROJECT COMPONENT as set
forth in either the grant application or the Grant Agreement. AGENCY shall have no
obligation or responsibility for any aspect of bidding or the selection of contractors or
subcontractors to perform any aspect of the work for THE PROJECT COMPONENT
under this AGREEMENT or the Grant Agreement. Instead, AGENCY is only acting as
a conduit for: (1) the transfer of grant funds from the State to SUBGRANTEE for THE
PROJECT COMPONENT in furtherance of the Grant Agreement, and (2) the
transmission of invoices, reports, financial information, disclosure assurances and other
information from the SUBGRANTEE to the State in furtherance of the Grant
Agreement.
19. AGENCY does not guarantee, represent or warrant that it will pay any invoice submitted
by SUBGRANTEE until funds for approved invoices have actually been transmitted by
the State to the AGENCY. AGENCY assumes no obligation or liability of any nature to
any person, company or entity, including but not limited to, SUBGRANTEE or its
contractors, subcontractors or consultants for any delay(s) by the State in approval
or transmittal of grant funds to the AGENCY for THE PROJECT COMPONENT.
a. SUBGRANTEE agrees that it shall return any audit disallowance related to
THE PROJECT COMPONENT, as provided in Exhibit D of the Grant
Agreement, to the AGENCY for transmission to the State.
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20. The SUBGRANTEE shall not sell, abandon, lease, transfer, exchange, mortgage,
hypothecate, or encumber in any manner whatsoever all or any portion of any real or
other property necessarily connected or used in conjunction with THE PROJECT
COMPONENT without prior permission of State and only after thirty (30) days written
notice to the AGENCY, for the useful life of THE PROJECT COMPONENT.
SUBGRANTEE shall not take any action, including but not limited to actions relating to
user fees, charges, and assessments that could adversely affect the ability of
SUBGRANTEE to meet its obligations under this AGREEMENT and the Grant
Agreement, without prior written permission of State and the AGENCY. State may
require that the proceeds from the disposition of any real or personal property be
remitted to State, but in no event shall the SUBGRANTEE be required to remit proceeds
in excess of the amount of the grant funds provided by the State, as set forth in Exhibit B
of the Grant Agreement.
21. The PARTIES agree that if SUBGRANTEE abandons THE PROJECT COMPONENT in
any way, or fails to cure any breach of this AGREEMENT within ten (10) days of receipt
of Notice of Breach from the AGENCY, then the AGENCY may, in its sole discretion,
serve written notice to SUBGRANTEE that the AGENCY intends to terminate this
AGREEMENT in ten (10) days. Thereafter, if the breach is not timely and reasonably
cured, the AGENCY may terminate this AGREEMENT upon a final written notice of
termination.
a. If this AGREEMENT is terminated, SUBGRANTEE shall, upon demand,
immediately repay to AGENCY an amount equal to the amount of grant funds
disbursed to SUBGRANTEE, with interest, equal to the State of California
general obligation bond interest rate in effect at the time of the termination, on all
amounts due, as provided in Section 12 of the Grant Agreement.
b. Disputes: If the State disputes an invoice, payment will not be made until the
dispute is resolved to the satisfaction of the State, and a corrected invoice is
submitted, as provided in Exhibit D of the Grant Agreement. Any claim by
SUBGRANTEE regarding the performance of this AGREEMENT shall be
submitted to the AGENCY 's Project Manager and to the State within ten (10)
calendar days of SUBGRANTEE's knowledge of the claim. The State and the
AGENCY, in cooperation with the SUBGRANTEE, shall then attempt to negotiate
a resolution of such claim.
The SUBGRANTEE agrees that it shall be in breach of this AGREEMENT if it violates
any of the provisions of Section 12 of the Grant Agreement and SUBGRANTEE is
responsible for any obligations to the State as a result of such breach.
22. The PARTIES agree that if any applicable federal or state budget act of the current year
and/ or any subsequent year(s) does not appropriate sufficient grant funds for THE
PROJECT COMPONENT in accordance with this AGREEMENT and the Grant
Agreement, then this AGREEMENT shall be of no force and effect unless and until
sufficient grant funds are appropriated, and this AGREEMENT shall terminate if the
Grant Agreement is canceled by the State. In such an event, except for those monies
already received from the State and approved for payment for work on THE PROJECT
COMPONENT, the AGENCY shall have no obligation or liability of any nature to
transmit any funds to SUBGRANTEE for THE PROJECT COMPONENT.
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23. AGENCY shall not be responsible for securing insurance protection against loss or
damage to THE PROJECT COMPONENT and any pre-purchased materials from
any source, including but not limited to the following: fire, earthquake, vandalism
and theft. AGENCY shall have no obligation or liability of any nature for any loss
or damage to SUBGRANTEE or any other person, company or entity resulting
from the failure to secure any such insurance. SUBGRANTEE shall provide all
insurance required for THE PROJECT COMPONENT in accordance with the
requirements of the Grant Agreement.
24. Subject to other terms and conditions of this AGREEMENT and the Grant Agreement,
upon completion of construction or performance of THE PROJECT COMPONENT or
termination of this AGREEMENT, the AGENCY shall disburse to SUBGRANTEE any
remaining funds in the account approved and provided by the state for payment to
SUBGRANTEE to cover eligible PROJECT COSTS incurred by SUBGRANTEE, which
have not already been disbursed by AGENCY to SUBGRANTEE.
25. SUBGRANTEE shall proceed with all reasonable diligence in: (i) the
commencement and completion of THE PROJECT COMPONENT; (ii) submission
of written reports, financial information, insurance, bonds, and assurances
required by the Grant Agreement for THE PROTECT COMPONENT; and (iii)
submittal of requests for payment in full compliance with Section 8 of the Grant
Agreement.
26. SUBGRANTEE shall not assign this AGREEMENT to any third party, except as agreed
to in writing by both the State and the AGENCY.
27. Should any provision of this AGREEMENT be found invalid, such invalidity shall not, in
any way, affect the remaining provisions of this AGREEMENT. This AGREEMENT is only
for the benefit of the PARTIES and not for the benefit of any third party, other than the
State.
28. Changes to the authorized signature(s) of the SUBGRANTEE shall be accomplished
by written notice from SUBGRANTEE to the AGENCY.
29. SUBGRANTEE shall ensure that any and all activities carried out in connection with
THE PROJECT COMPONENT that include groundwater monitoring requirements are
consistent with the Groundwater Quality Monitoring Act of 2001 (Part 2.76, commencing
with Section 10780) of Division 6 of the Water Code). SUBGRANTEE shall further
ensure that any and all activities carried out in connection with THE PROJECT
COMPONENT that may affect any surface or groundwater quality shall include a
monitoring component that allows the integration of data into statewide, regional and/or
local monitoring efforts, including, where applicable, the surface water ambient
monitoring program carried out by the State Water Resources Control Board or other
monitoring programs administered by the Regional Water Quality Control Board or
other regulatory agency.
30. Nothing in this AGREEMENT shall create any contractual relationship between the
AGENCY and any employee, agent, assign, contractor, subcontractor or consultant of
the SUBGRANTEE. As further set forth in Section 14 of this AGREEMENT,
SUBGRANTEE agrees to be fully responsible to the AGENCY for the acts and
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omissions of its elected officials, directors, officers, employees, agents, assigns,
contractors, subcontractors, consultants and any other person, company or entity
either directly or indirectly employed by them or by SUBGRANTEE.
SUBGRANTEE's obligation to pay its elected officials, directors, officers, employees,
agents, assigns, contractors, subcontractors, consultants or other persons or entities is
independent of the obligation of the State to transmit funds to the AGENCY, and
AGENCY 's obligation to transmit funds to SUBGRANTEE under the Grant Agreement
and this AGREEMENT. As a result, the AGENCY shall have no obligations or liability
of any nature to pay any monies to any person, company or entity either directly or
indirectly employed by SUBGRANTEE.
31. SUBGRANTEE agrees that, at SUBGRANTEE's sole expense, SUBGRANTEE shall
ensure that the AGENCY, including its elected officials, directors, officers, employees,
contractors, subcontractors, consultants, agents and volunteers shall be named as
additional insured, and insured in the same amount as SUBGRANTEE, on all insurance
policies which SUBGRANTEE is required to obtain pursuant to the Grant Agreement.
SUBGRANTEE agrees to provide AGENCY with written documentation that the
additional insured parties have been so named on all insurance policies which
SUBGRANTEE is required to obtain pursuant to the Grant Agreement.
32. Except as otherwise provided in this AGREEMENT, the term of this AGREEMENT
shall be the same as, and coincide with, the term of the Grant Agreement.
33. Record Retention:
a. For five years after completion of THE PROJECT COMPONENT or as otherwise
required by the Grant Agreement, the AGENCY shall retain a copy of records of:
(i) AGENCY deposits into, and disbursements from, accounts for THE PROJECT
COMPONENT; (ii) requests for payment received from SUBGRANTEE; and (iii)
AGENCY inspection of SUBGRANTEE requests for payment on THE PROJECT
COMPONENT. Upon prior written request from the State or SUBGRANTEE, the
AGENCY shall provide the State or SUBGRANTEE reasonable access to
inspect such records on AGENCY premises during normal business hours.
b. SUBGRANTEE shall retain all records pertaining to matters addressed in this
AGREEMENT for a period of not less than five (5) years after submission of the
Project Performance Report described in Section 7 of this AGREEMENT. Upon
prior written request from the State or the AGENCY, SUBGRANTEE shall
provide the State or the AGENCY reasonable access to inspect such records on
SUBGRANTEE premises during normal business hours.
34. Each of the PARTIES represents and warrants that each person signing this
AGREEMENT on behalf of that PARTY has legal authority to sign this AGREEMENT,
and bind that PARTY.
35. Any and all notice(s) provided pursuant to this AGREEMENT shall be sent by
United States mail and by electronic transmission to the following representatives
for the PARTIES:
10
SCVWA DMS 37271
SUBGRANTEE:
City of Santa Clarita
23920 Valencia Boulevard
Santa Clarita, CA 91355
ATTN: Kenneth W. Striplin, City Manager
kstriplin@santa-clarita.com
AGENCY:
Santa Clarita Valley Water Agency
27234 Bouquet Canyon Road
Santa Clarita, CA 91350
ATTN: Matthew G. Stone, General Manager
mstone@scvwa.org
The PARTIES may change representatives upon written notice to the other PARTY in
accordance with the notice procedures of this Section 36.
36. This AGREEMENT is entered into, and shall be construed and interpreted in
accordance with, the laws of the State of California. If any action is brought to
interpret or enforce any provision of this AGREEMENT, the action shall be brought in
state court in Los Angeles County, California.
37. This AGREEMENT has been negotiated between the PARTIES and shall not be
construed against any PARTY as the drafting PARTY.
38. This AGREEMENT will be considered binding and effective when it has been fully
executed by the PARTIES. This AGREEMENT may be executed in counterpart
originals, with all counterparts taken as a whole constituting one complete
AGREEMENT.
Dated: SANTA CLARITA VALLEY WATER AGENCY
_____
By: ________
Matthew G. Stone
General Manager
Approved as to Form:
Best, Best & Krieger, LLP
By:
Joseph Byrne, Esq.
General Counsel
11
SCVWA DMS 37271
Dated: _________________
CITY OF SANTA CLARITA
By: ______________________________
Kenneth W. Striplin
City Manager
Attest:
City Clerk
Approved as to Form:
City Attorney
By:
12
SCVWA DMS 37271
STATE OF CALIFORNIA – CALIFORNIA NATURAL RESOURCES AGENCY GAVIN NEWSOM, Governor
DEPARTMENT OF WATER RESOURCES
P.O. BOX 942836
SACRAMENTO, CA 94236-0001
(916)653-5791
May 18, 2023
Cheryl Fowler
Management Analyst II
Santa Clarita Valley Water Agency
26501 Summit Circle Santa Clarita, CA 91350
Award Notification for Proposition 1 Round 2 Integrated Regional Water Management
(IRWM) Implementation Grant
Dear Ms. Fowler:
Congratulations!We are pleased to inform you that the proposal, Proposition 1 Round
2 Santa Clarita Valley IRWM Implementation Proposal, filed by the Santa Clarita Valley
Water Agencyhas been awarded $10,955,000 by the Department of Water Resources
(DWR) through the Proposition 1 Round 2 IRWM Implementation Grant Solicitation.
Costs incurred after May 5, 2023 (DWR Director’s approval date of the awards) will be
eligible for grant reimbursement and costs incurred after January 1, 2015, can be used
as required local cost share. This award is conditioned upon the execution of a Grant
Agreement between DWR and your agency. Please see the Agreement Template for
your reference.
Your timely attention is directed to the following actions.
Within 14 calendar days of the date of this award letter:
Award Acceptance – Please submit a letter or e-mail signed by the authorized
representative confirming your agency as the Grantee to accept the grant award in the
amount of $10,955,000 and your commitment to provide the required local cost share of
50% of the total project costs, excluding projects receiving a cost share waiver or
reduction.
Electronic Signatures – DWR uses DocuSign to process signatures electronically to
expedite all grant-related documents requiring a signature. In order for DWR to send
documents to you via DocuSign, we need your consent. If you consent to the use of
DocuSign, please submit a letter on official letterhead signed by the authorized
representative consenting to the use of DocuSign for all transactionsrelated to this
award (see sample language in Attachment 1). If you prefer not to use electronic
signatures, DWR can send documents for original (wet) signatures via e-mail or mail,
but this can delay the process significantly.
Authorizing Resolution Update – The applicant has provided a resolution adopted by the
applicant’s governing body designating an authorized representative to execute an
agreement with the State of California for a Round 2 IRWM Implementation Grant but
this resolution does not include language allowing a designee to sign in place of the
authorized representative. Please provide a resolution that includes language allowing a
designee to sign documents (see example in Attachment 2).
Ms. Fowler
May 18, 2023
Page 2
Following receipt of allrequired information, the DWR Project Manager will provide you
with a draft agreement and work with you to finalize and execute the agreement.
Your timely attention to these requirements is critical to execute the Grant Agreement;
failure to do so may result in DWR revoking the grant award. Please submit the required
information in the time periods specified to the DWR Project Manager Monia Holleman
at Monia.Holleman@water.ca.gov.
Please contact Desiree Ramirez at Desiree.Ramirez@water.ca.gov or (916) 902-6952
for any questions regarding the required materials.
gain, congratulations to your IRWM Region on this well-deserved grant award. Our
A
team appreciates the time and effort you contributed to this grant solicitation process.
We look forward to working with you to complete these IRWM projects to build water
resilience in your communities.
Sincerely,
Carmel Kinsella Brown, P.E.
Manager, Financial Assistance Branch
Division of Regional Assistance
Attachment 1 – Sample DocuSign Language
Attachment 2 – Authorizing Resolution Example
DocuSign Envelope ID: 56F7DD2F-4025-4E31 -A37D-305FE1 586742
Attachment 2
GRANT AGREEMENT BETWEEN THE STATE OF CALIFORNIA
(DEPARTMENT OF WATER RESOURCES) AND
SANTA CLARITA VALLEY WATER AGENCY
AGREEMENT NUMBER 4600015406
PROPOSITION 1 ROUND 2 INTEGRATED REGIONAL WATER MANAGEMENT (IRWM)
IMPLEMENTATION GRANT
THIS GRANT AGREEMENT is entered into by and between the Department of Water Resources of the State
of California, herein referred to as the "State" or “DWR,” and the Santa Clarita Valley Water Agency, a public
agency, in the State of California, duly organized, existing, and acting pursuant to the laws thereof, herein
referred to as the "Grantee," which parties do hereby agree as follows:
1)PURPOSE. The State shall provide funding from the Water Quality, Supply, and Infrastructure
Improvement Act of 2014 (Proposition 1) to the Grantee to assist in financing the projects, which are
included in and implemented in an adopted Integrated Regional Water Management Plan (IRWM Plan),
pursuant to Chapter 7. Regional Water Security, Climate, and Drought Preparedness (Wat. Code, §
79740 et seq.). The provision of State funds pursuant to this Agreement shall be construed or interpreted
to mean that the IRWM Plan, or any components of the IRWM Plan, implemented in accordance with the
Work Plan as set forth in Exhibit A, has been adopted through the IRWM Plan Review Process, and is/are
consistent with Water Code section 10530 et seq.
2)TERM OF GRANT AGREEMENT. The term of this Grant Agreement begins on May 6, 2023, through final
payment plus three (3) years unless otherwise terminated or amended as provided in this Grant
Agreement. However, all work shall be completed by June 30, 2027, in accordance with the Schedule as
set forth in Exhibit C and no funds may be requested after September 30, 2027.
3)GRANT AMOUNT. The maximum amount payable by the State under this Grant Agreement shall not
exceed $ 10,955,000.
Grantee is required to provide a Local Cost Share (non-state funds) as set
4)GRANTEE COST SHARE. The
forth in Exhibit B (Budget). Local Cost Share may include Eligible Project Costs directly related to Exhibit
A incurred after January 1, 2015.
5)BASIC CONDITIONS. The State shall have no obligation to disburse money for the Project(s) under this
Grant Agreement until the Grantee has satisfied the following conditions (if applicable):
A.The Grantee shall demonstrate compliance with all eligibility criteria as set forth on pages 9-11,
inclusive, of the 2022 IRWM Grant Program Guidelines (2022 Guidelines).
B.For the term of this Agreement, the Grantee shall submit Quarterly Progress Reports which must
accompany an invoice ($0 Invoices are acceptable) and all invoice backup documentation. The
Quarterly Progress Report shall be submitted within 60 days following the end of the calendar quarter
(i.e., reports due May 30, August 29, November 29, and March 1) and all other deliverables as
required by Paragraph 14, “Submission of Reports” and Exhibit A, “Work Plan”.
C.Prior to the commencement of construction or implementation activities, if applicable, the Grantee
shall submit the following to the State.
i.Final plans and specifications certified, signed and stamped by a California Registered Civil
Engineer (or equivalent registered professional as appropriate) to certify compliance for each
approved project as listed in Exhibit A of this Grant Agreement.
ii.Work that is subject to the California Environmental Quality Act (CEQA) (including final land
purchases) shall not proceed under this Grant Agreement until the following actions are
performed:
a)The Grantee submits to the State all applicable permits, as indicated on the Environmental
Information Form to the State,
b)All documents that satisfy the CEQA process are received by the State,
Grant Agreement No. 4600015406
Page 2 of 57
c)The State has completed its CEQA process as a Responsible Agency, and
d)The Grantee receives written notification from the State of concurrence with the Lead
Agency’s CEQA documents (s) and State’s notice of verification of permit submittal.
The State’s concurrence of Lead Agency’s CEQA documents is fully discretionary and shall constitute
a condition precedent to any work (i.e., construction or implementation activities) for which it is
required. Once CEQA documentation has been completed, the State will consider the environmental
documents and decide whether to continue to fund the project, or to require changes, alterations, or
other mitigation. Proceeding with work subject to CEQA prior to the State’s concurrence shall
constitute a material breach of this Agreement. The Grantee or Local Project Sponsor (LPS) shall also
demonstrate that it has complied with all applicable requirements of the National Environmental Policy
Act (NEPA) by submitting copies of any environmental documents, including Environmental Impact
Statements, Finding of No Significant Impact, mitigation monitoring programs, and environmental
permits as may be required prior to beginning construction/ implementation.
iii.A monitoring plan as required by Paragraph 16, “Monitoring Plan Requirements,” if applicable.
6)DISBURSEMENT OF FUNDS. The State will disburse to the Grantee the amount approved, subject to the
availability of funds through normal State processes. Notwithstanding any other provision of this Grant
Agreement, no disbursement shall be required at any time or in any manner which is in violation of, or in
conflict with, federal or state laws, rules, or regulations, or which may require any rebates to the federal
government, or any loss of tax-free status on state bonds, pursuant to any federal statute or regulation.
Any and all money disbursed to the Grantee under this Grant Agreement shall be deposited in a non-
interest-bearing account and shall be used solely to pay Eligible Project Costs.
n
7)ELIGIBLE PROJECT COST. The Grantee shall apply State funds received only to Eligible Project Costs i
accordance with applicable provisions of the law and Exhibit B, “Budget”. Eligible Project Costs include the
reasonable costs of studies, engineering, design, land and easement acquisition and associated legal
fees, preparation of environmental documentation, environmental mitigations, monitoring, and project
construction. Reimbursable administrative expenses are the necessary costs incidental but directly
related to the Project included in this Agreement. Costs incurred after May 5, 2023, may be eligible for
reimbursement.
ligible for reimbursement include, but are not limited to, the following items:
Costs that are not e
A.Costs, other than those noted above, incurred prior to the award date of this Grant.
B.Costs for preparing and filing a grant application.
C.Operation and maintenance costs, including post construction performance and monitoring costs.
D.Purchase of equipment that is not an integral part of a project.
E.Establishing a reserve fund.
F.Purchase of water supply.
G.Replacement of existing funding sources (e.g., bridge loans).
H.Meals, food items, or refreshments.
I.Payment of any punitive regulatory agency requirement, federal or state taxes.
J.Purchase of land in excess of the minimum required acreage necessary to operate as an integral part
of a project, as set forth and detailed by engineering and feasibility studies, or acquisition of land by
eminent domain.
K.Indirect Costs. “Indirect Costs” means those costs that are incurred for a common or joint purpose
benefiting more than one cost objective and are not readily assignable to the funded project (i.e., costs
Grant Agreement No. 4600015406
Page 3 of 57
that are not directly related to the funded project). Examples of Indirect Costs include, but are not
limited to: central service costs; general administration of the Grantee or LPSs; non-project-specific
accounting and personnel services performed within the Grantee’s or LPS’ organization; depreciation
or use allowances on buildings and equipment; the costs of operating and maintaining non-project-
specific facilities; tuition and conference fees; forums, trainings, and seminars; and, generic overhead
or markup. This prohibition applies to the Grantee, LPSs, and any subcontract or sub-agreement for
work on the Project that will be reimbursed pursuant to this Agreement.
L. Mitigation for environmental impacts not resulting from implementation of the Project funded by this
program.
M. Costs incurred as part of any necessary response and cleanup activities required under the
Comprehensive Environmental Response, Compensation, and Liability Act; Resource Conservation
and Recovery Act; Hazardous Substances Account Act; or other applicable law.
8) METHOD OF PAYMENT. After the disbursement requirements in Paragraph 5, “Basic Conditions” are
met, the State will disburse the whole or portions of State funding to the Grantee, following receipt from
the Grantee of an electronic invoice certified and transmitted via electronic/digital signature system (e.g.,
DocuSign) or via US mail or Express mail delivery of a “wet signature” for costs incurred, including Local
Cost Share, and timely Quarterly Progress Reports as required by Paragraph 14, “Submission of
Reports.” Payment will be made no more frequently than quarterly, in arrears, upon receipt of an invoice
bearing the Grant Agreement number. Quarterly Progress Report must accompany an invoice ($0
Invoices are acceptable) and shall be submitted within 60 days following the end of the calendar quarter
(i.e., invoices due May 30, August 29, November 29, and March 1). The State will notify the Grantee, in a
timely manner, whenever, upon review of an invoice, the State determines that any portion or portions of
the costs claimed are not eligible costs or is not supported by documentation or receipts acceptable to the
State. The Grantee may, within thirty (30) calendar days of the date of receipt of such notice, submit
additional documentation to the State to cure such deficiency(ies). If the Grantee fails to submit adequate
documentation curing the deficiency(ies), the State will adjust the pending invoice by the amount of
ineligible or unapproved costs.
Invoices submitted by the Grantee shall include the following information:
A. Costs incurred for work performed in implementing the Project during the period identified in the
particular invoice.
B. Costs incurred for any interests in real property (land or easements) that have been necessarily
acquired for a project during the period identified in the particular invoice for the implementation of a
project.
C. Invoices shall be submitted on forms provided by the State and shall meet the following format
requirements:
i. Invoices shall contain the date of the invoice, either the time period covered by the invoice or the
invoice date received within the time period covered, and the total amount due.
ii. Invoices shall be itemized based on the categories (i.e., tasks) specified in Exhibit B, “Budget.” The
amount claimed for salaries/wages/consultant fees shall include a calculation formula (i.e., hours
or days worked times the hourly or daily rate = the total amount claimed).
iii. One set of sufficient evidence (i.e., receipts, copies of checks, personnel hours’ summary table,
time sheets) shall be provided for all costs included in the invoice.
iv. Each invoice shall clearly delineate those costs claimed for reimbursement from the State’s
funding amount, as depicted in Paragraph 3, “Grant Amount” and those costs that represent the
Grantee’s costs, as applicable, in Paragraph 4, “Grantee Cost Share.”
Grant Agreement No. 4600015406
Page 4 of 57
v. Original signature and date of the Grantee’s Project Representative. Submit an electronic
invoice, certified and transmitted via electronic/digital signature system (e.g., DocuSign), from
authorized representative to the Project Manager or the original “wet signature” copy of the
invoice form to the Project Manager at the following address: P.O. Box 942836
Sacramento, CA 94236.
All invoices submitted shall be accurate and signed under penalty of law. Any and all costs submitted
pursuant to this Agreement shall only be for the tasks set forth herein. The Grantee shall not submit any
invoice containing costs that are ineligible or have been reimbursed from other funding sources unless
required and specifically noted as such (i.e., cost share). Any eligible costs for which the Grantee is
seeking reimbursement shall not be reimbursed from any other source. Double or multiple billing for time,
services, or any other eligible cost is illegal and constitutes fraud. Any suspected occurrences of fraud,
forgery, embezzlement, theft, or any other misuse of public funds may result in suspension of
disbursements of grant funds and/or termination of this Agreement requiring the repayment of all funds
disbursed hereunder plus interest. Additionally, the State may request an audit pursuant to Standard
Condition D.5 and refer the matter to the Attorney General’s Office or the appropriate district attorney’s
office for criminal prosecution or the imposition of civil liability. (Civ. Code, §§ 1572-1573; Pen. Code, §§
470, 487-489.)
9) ADVANCED PAYMENT. Water Code section 10551 authorizes advanced payment by the State for
projects included and implemented in an applicable Integrated Regional Water Management Plan, and
when the project proponent is a nonprofit organization; a disadvantaged community (DAC); or the project
benefits a DAC. If a project is awarded less than $1,000,000 in grant funds, the project proponent may
receive an advanced payment of fifty (50) percent of the grant award; the remaining fifty (50) percent of
the grant award will be reimbursed in arrears after the advanced funds of a budget category have been
fully expended. Within ninety (90) calendar days of execution of the Grant Agreement, the Grantee may
provide the State an Advanced Payment Request. Advanced Payment Requests received ninety-one (91)
calendar days after the execution of this Agreement will not be eligible to receive an advanced payment.
The Advanced Payment Request shall contain the following:
A. Documentation demonstrating that each LPS (if different from the Grantee, as listed in Exhibit I) was
notified about their eligibility to receive an advanced payment and a response from the LPS stating
whether it wishes to receive the advanced payment or not.
B. If the Grantee is requesting the advanced payment, the request(s) shall include:
i. Descriptive information of each project with an update on project status
ii. The names of the entities that will receive the funding for each project, including, but not limited to,
an identification as to whether the project proponent or proponents are nonprofit organizations or a
DAC, or whether the project benefits a DAC
iii. A detailed Funding Plan which includes how the advanced payment will be expended (in terms of
workplan, budget, and schedule) within the timeframe agreed upon by DWR and the Grantee. The
Funding Plan must clearly identify the total budget (at Budget Category Level) for each project
clearly showing the portion of advanced payment and reimbursement funds.
iv. Any other information that DWR may deem necessary
C. Upon review and approval of the Advanced Payment Request, DWR will authorize payment of the fully
requested amount for the qualified project(s). Based on the project’s Funding Plan and other
considerations, DWR may determine it is not prudent to advance the full request in a single
disbursement. In such a case, DWR will develop a “Disbursement Schedule,” to disburse funds in
installments. This Disbursement Schedule may change based on the project’s ongoing compliance
with the Advanced Payment requirements and the project’s cash flow needs.
Grant Agreement No. 4600015406
Page 5 of 57
D. Once DWR authorizes the Advanced Payment Request, the Grantee shall submit Advanced Payment
Invoice(s) for the initial amount based on the “Disbursement Schedule” on behalf of the LPS(s),
containing the request for each qualified project, to the State with signature and date of the Grantee’s
Project Representative, as indicated in Paragraph 21, “Project Representative.” The Grantee shall be
responsible for the timely distribution of the advanced funds to the respective LPS(s). The Advanced
Payment Invoice(s) shall be submitted on forms provided by the State and shall meet the following
format requirements:
i. Invoice shall contain the date of the invoice, the time period covered by the invoice, and the total
amount due.
ii. Invoice shall be itemized based on the budget categories specified in Exhibit B, “Budget.”
iii. The State Project Manager will notify the Grantee, in a timely manner, when, upon review of an
Advance Payment Invoice, the State determines that any portion or portions of the costs claimed
are not eligible costs. The Grantee may, within thirty (30) calendar days of the date of receipt of
such notice, submit additional documentation to cure such deficiency(ies).
iv. On a quarterly basis, the Grantee will submit an Accountability Report to the State that
demonstrates how actual expenditures compare with the scheduled budget. The Accountability
Report shall include the following information:
1. An itemization of how advanced funds have been spent to-date (Expenditure Report), including
documentation that supports the disbursements (e.g., contractor invoices, receipts, personnel
hours, etc.). Accountability Reports shall be itemized based on the budget categories (i.e.,
tasks) specified in Exhibit B.
2. An updated Accountability Report including an updated Funding Plan that depicts how the
remaining advanced funds will be expended and the activities and deliverables associated with
the advanced funds within the timeframe agreed upon by DWR and the Grantee when the
advanced payment request was approved.
3. Documentation that the funds were placed in a non-interest bearing account, including the
dates of deposits and withdrawals from that account.
4. Proof of distribution of advanced funds to LPS(s), if applicable.
v. The State’s Project Manager will notify the Grantee, in a timely manner, when, upon review of the
Accountability Report, the State determines that any portion of the expenditures claimed are not
eligible costs. The Grantee may, within thirty (30) calendar days of the date of receipt of such
notice, submit additional documentation to cure such deficiency(ies). If costs are not consistent
with the tasks in Exhibit A, the State will reject the claim and remove them from the Accountability
Report.
E. Once the Grantee has spent all advanced funds in a budget category, then the method of payment will
revert to the reimbursement process for that budget category specified in Paragraph 8, “Method of
Payment for Reimbursement.”
10) REPAYMENT OF ADVANCES. The State may demand repayment from the Grantee of all or any portion
of the advanced State funding along with interest at the California general obligation bond interest rate at
the time the State notifies the Grantee, as directed by the State, and take any other action that it deems
necessary to protect its interests for the following conditions:
A. A project is not being implemented in accordance with the provisions of the Grant Agreement.
B. The Grantee has failed in any other respect to comply with the provisions of this Grant Agreement,
and if the Grantee does not remedy any such failure to the State’s satisfaction.
Grant Agreement No. 4600015406
Page 6 of 57
C. Failure by the Grantee to submit complete and accurate quarterly Accountability Reports by the
required due dates, unless otherwise approved by DWR.
D. Failure to deposit funds in a non-interest-bearing account.
E. Use of Advance Payment funds for ineligible expenses and/or activities not consistent with this
Agreement.
F. Inappropriate use of funds, as deemed by DWR.
G. Repayment amounts may also include:
i. Actual costs incurred which are not consistent with the activities presented in Exhibit A, not
supported, or are ineligible.
ii. Advanced funds which are not fully expended by project completion, notwithstanding Water Code
section 10551(c)(4). Unused grant funds shall be returned to DWR within sixty (60) calendar days.
Any repayment of advanced funds may consist of reducing the amount from future reimbursement
invoices. The State may consider the Grantee’s refusal to repay the requested advanced amount a
material breach of this Agreement subject to the default provisions in Paragraph 12, “Default Provisions.”
If the State notifies the Grantee of its decision to demand repayment or withhold the entire funding amount
from the Grantee pursuant to this Paragraph, this Grant Agreement shall terminate upon receipt of such
notice by the Grantee and the State shall no longer be required to provide funds under this Agreement.
11) WITHHOLDING OF DISBURSEMENTS BY THE STATE. If the State determines that a project is not
being implemented in accordance with the provisions of this Grant Agreement, or that the Grantee has
failed in any other respect to comply with the provisions of this Grant Agreement, and if the Grantee does
not remedy any such failure to the State’s satisfaction, the State may withhold from the Grantee all or any
portion of the State funding and take any other action that it deems necessary to protect its interests.
Where a portion of the State funding has been disbursed to the Grantee and the State notifies the Grantee
of its decision not to release funds that have been withheld pursuant to Paragraph 12, “Default
Provisions,” the portion that has been disbursed shall thereafter be repaid immediately with interest at the
California general obligation bond interest rate at the time the State notifies the Grantee, as directed by
the State. The State may consider the Grantee’s refusal to repay the requested disbursed amount a
material breach subject to the default provisions in Paragraph 12, “Default Provisions.” If the State notifies
the Grantee of its decision to withhold the entire funding amount from the Grantee pursuant to this
Paragraph, this Grant Agreement shall terminate upon receipt of such notice by the Grantee and the State
shall no longer be required to provide funds under this Grant Agreement and the Grant Agreement shall
no longer be binding on either party.
EFAULT PROVISIONS. The Grantee shall be in default under this Grant Agreement if any of the
12) D
following occur:
A. Substantial breaches of this Grant Agreement, or any supplement or amendment to it, or any other
Agreement between the Grantee and the State evidencing or securing the Grantee’s obligations.
B. Making any false warranty, representation, or statement with respect to this Grant Agreement or the
application filed to obtain this Grant Agreement.
C. Failure to operate or maintain the Project in accordance with this Grant Agreement.
D. Failure to make any remittance required by this Grant Agreement, including any remittance
recommended as the result of an audit conducted pursuant to Standard Condition D.5.
E. Failure to submit quarterly progress reports pursuant to Paragraph 5.
F. Failure to routinely invoice the State pursuant to Paragraph 8.
G. Failure to meet any of the requirements set forth in Paragraph 13, “Continuing Eligibility.”
Grant Agreement No. 4600015406
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Should an event of default occur, the State shall provide a notice of default to the Grantee and shall give
the Grantee at least ten (10) calendar days to cure the default from the date the notice is sent via first-
class mail to the Grantee. If the Grantee fails to cure the default within the time prescribed by the State,
the State may do any of the following:
A. Declare the funding be immediately repaid, with interest, which shall be equal to State of California
general obligation bond interest rate in effect at the time of the default.
B. Terminate any obligation to make future payments to the Grantee.
C. Terminate the Grant Agreement.
D. Take any other action that it deems necessary to protect its interests.
In the event the State finds it necessary to enforce this provision of this Grant Agreement in the manner
provided by law, the Grantee agrees to pay all costs incurred by the State including, but not limited to,
reasonable attorneys' fees, legal expenses, and costs.
13) CONTINUING ELIGIBILITY. The Grantee shall meet the following ongoing requirement(s) and all eligibility
criteria outlined in the 2022 Guidelines to remain eligible to receive State funds:
A. An urban water supplier that receives grant funds pursuant to this Agreement shall maintain
compliance with the Urban Water Management Planning Act (UWMP; Wat. Code, § 10610 et seq.)
and Sustainable Water Use and Demand Reduction (Wat. Code, § 10608 et seq.) as set forth on
page 11 of the 2022 Guidelines and as stated on page 24 of the 2022 IRWM Implementation Grant
Proposal Solicitation Package.
B. An agricultural water supplier receiving grant funds shall comply with Sustainable Water Use and
Demand Reduction requirements outlined in Water Code section 10608, et seq. and have their
Agricultural Water Management Plan (AWMP) deemed consistent by DWR. To maintain eligibility and
continue funding disbursements, an agricultural water supply shall have their 2015 AWMP identified
on the State’s website. For more information, visit the website listed in Appendix A in the 2022
Guidelines.
C. A surface water diverter receiving grant funds shall maintain compliance with diversion reporting
requirements as outlined in Water Code section 5100 et. seq.
D. If applicable, the Grantee shall demonstrate compliance with the Sustainable Groundwater
Management Act (SGMA) set forth on page 10 of the 2022 Guidelines.
E. If the Grantee has been designated as a monitoring entity under the California Statewide Groundwater
Elevation Monitoring (CASGEM) Program, the Grantee shall maintain reporting compliance, as
required by Water Code section 10932 and the CASGEM Program.
F. The Grantee shall adhere to the protocols developed pursuant to The Open and Transparent Water
Data Act (Wat. Code, § 12406, et seq.) for data sharing, transparency, documentation, and quality
control.
G. On March 4, 2022, the Governor issued Executive Order N-6-22 (the EO) regarding Economic
Sanctions against Russia and Russian entities and individuals. The EO may be found at:
https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.
“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s
actions in Ukraine, as well as any sanctions imposed under State law. The EO directs DWR to
terminate funding agreements with, and to refrain from entering any new agreements with, individuals
or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State
determine that the Grantee is a target of Economic Sanctions or is conducting prohibited transactions
with sanctioned individuals or entities, that shall be grounds for termination of this Agreement. The
State shall provide the Grantee advance written notice of such termination, allowing the Grantee at
Grant Agreement No. 4600015406
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least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the
State.
14) SUBMISSION OF REPORTS. The submittal and approval of all reports is a requirement for the successful
completion of this Grant Agreement. Reports shall meet generally accepted professional standards for
technical reporting and shall be proofread for content, numerical accuracy, spelling, and grammar prior to
submittal to the State. All reports shall be submitted to the State’s Project Manager and shall be
submitted via the DWR “Grant Review and Tracking System” (GRanTS). If requested, the Grantee shall
promptly provide any additional information deemed necessary by the State for the approval of reports.
Reports shall be presented in the formats described in the applicable portion of Exhibit F, “Report Formats
and Requirements.” The timely submittal of reports is a requirement for initial and continued disbursement
of State funds. Submittal and subsequent approval by the State of a Project Completion Report is a
requirement for the release of any funds retained for such project.
A. Quarterly Progress Reports: The Grantee shall submit quarterly Progress Reports to meet the State’s
requirement for disbursement of funds. Progress Reports shall be uploaded via GRanTS, and the
State’s Project Manager notified of upload. Progress Reports shall, in part, provide a brief description
of the work performed, the Grantee’s activities, milestones achieved, any accomplishments and any
problems encountered in the performance of the work under this Grant Agreement during the reporting
period. The first Progress Report must accompany an invoice ($0 Invoices are acceptable) and shall
be submitted within 60 days following the end of the calendar quarter (i.e. invoices due May 30,
August 29, November 29, and March 1).
B. Accountability Report: The Grantee shall prepare and submit to the State an Accountability Report on
a quarterly basis if the Grantee received an advanced payment, consistent with the provisions in
Paragraph 9, “Advanced Payment.”
roject Completion Report: The Grantee shall prepare and submit to the State a separate Project
C. P
Completion Report for each project included in Exhibit A. The Grantee shall submit a Project
Completion Report (or a Component Completion Report, if a Project has multiple Components) within
ninety (90) calendar days of Project/Component completion as outlined in Exhibit F.
D. Grant Completion Report: Upon completion of all the Projects included in Exhibit A, the Grantee shall
submit to the State a Grant Completion Report. The Grant Completion Report shall be submitted
within ninety (90) calendar days of submitting the Completion Report for the final project to be
completed under this Grant Agreement, as outlined in Exhibits A, and F. Retention for any grant
administration line items in the Budget of this Grant Agreement will not be disbursed until the Grant
Completion Report is approved by the State.
E. Post-Performance Reports: The Grantee shall prepare and submit to the State Post-Performance
Reports for the applicable project(s). Post-Performance Reports shall be submitted to the State within
ninety (90) calendar days after the first operational year of a project has elapsed. This record keeping
and reporting process shall be repeated annually for a total of three (3) years after the project begins
operation.
15) OPERATION AND MAINTENANCE OF PROJECT. For the useful life of construction and implementation
projects and in consideration of the funding made by the State, the Grantee agrees to ensure or cause to
be performed the commencement and continued operation of the project, and shall ensure or cause the
project to be operated in an efficient and economical manner; shall ensure all repairs, renewals, and
replacements necessary to the efficient operation of the same are provided; and shall ensure or cause the
same to be maintained in as good and efficient condition as upon its construction, ordinary and
reasonable wear and depreciation excepted. The State shall not be liable for any cost of such
maintenance, management, or operation. The Grantee or their successors may, with the written approval
of the State, transfer this responsibility to use, manage, and maintain the property. For purposes of this
Grant Agreement, “useful life” means period during which an asset, property, or activity is expected to be
usable for the purpose it was acquired or implemented; “operation costs” include direct costs incurred for
Grant Agreement No. 4600015406
Page 9 of 57
material and labor needed for operations, utilities, insurance, and similar expenses, and “maintenance
costs” include ordinary repairs and replacements of a recurring nature necessary for capital assets and
basic structures and the expenditure of funds necessary to replace or reconstruct capital assets or basic
structures. Refusal by the Grantee to ensure operation and maintenance of the projects in accordance
with this provision may, at the option of the State, be considered a breach of this Grant Agreement and
may be treated as default under Paragraph 12, “Default Provisions.”
16) MONITORING PLAN REQUIREMENTS. A Monitoring Plan shall be submitted to the State prior to
disbursement of State funds for construction or monitoring activities. The Monitoring Plan should
incorporate Post-Performance Monitoring Report requirements as defined and listed in Exhibit F, and
follow the guidance provided in Exhibit L, “Project Monitoring Plan Guidance.”
17) STATEWIDE MONITORING REQUIREMENTS. The Grantee shall ensure that all groundwater projects
and projects that include groundwater monitoring requirements are consistent with the Groundwater
Quality Monitoring Act of 2001 (Water Code § 10780 et seq.) and, where applicable, that projects that
affect water quality shall include a monitoring component that allows the integration of data into statewide
monitoring efforts, including where applicable, the Surface Water Ambient Monitoring Program carried out
by the State Water Resources Control Board. See Exhibit G for web links and information regarding other
State monitoring and data reporting requirements.
18) NOTIFICATION OF STATE. The Grantee shall promptly notify the State, in writing, of the following items:
A. Events or proposed changes that could affect the scope, budget, or work performed under this Grant
Agreement. The Grantee agrees that no substantial change in the scope of a project will be
undertaken until written notice of the proposed change has been provided to the State and the State
has given written approval for such change. Substantial changes generally include changes to the
scope of work, schedule or term, and budget.
B. Any public or media event publicizing the accomplishments and/or results of this Grant Agreement and
provide the opportunity for attendance and participation by the State’s representatives. The Grantee
shall make such notification at least fourteen (14) calendar days prior to the event.
C. Discovery of any potential archaeological or historical resource. Should a potential archaeological or
historical resource be discovered during construction, the Grantee agrees that all work in the area of
the find shall cease until a qualified archaeologist has evaluated the situation and made
recommendations regarding preservation of the resource, and the State has determined what actions
should be taken to protect and preserve the resource. The Grantee agrees to implement appropriate
actions as directed by the State.
D. The initiation of any litigation or the threat of litigation against the Grantee or an LPS regarding the
Project or which may affect the Project in any way.
E. Applicable to construction projects only: Final inspection of the completed work on a project by a
Registered Professional (Civil Engineer, Engineering Geologist, or other State approved
certified/licensed Professional), in accordance with Exhibit D. The Grantee shall notify the State’s
Project Manager of the inspection date at least fourteen (14) calendar days prior to the inspection in
order to provide the State the opportunity to participate in the inspection.
19) NOTICES. Any notice, demand, request, consent, or approval that either party desires or is required to
give to the other party under this Grant Agreement shall be in writing. Notices may be transmitted by any
of the following means:
A. By delivery in person.
B. By certified U.S. mail, return receipt requested, postage prepaid.
C. By “overnight” delivery service; provided that next-business-day delivery is requested by the sender.
Grant Agreement No. 4600015406
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D. By electronic means.
E. Notices delivered in person will be deemed effective immediately on receipt (or refusal of delivery or
receipt). Notices sent by certified mail will be deemed effective given ten (10) calendar days after the
date deposited with the U.S. Postal Service. Notices sent by overnight delivery service will be deemed
effective one business day after the date deposited with the delivery service. Notices sent
electronically will be effective on the date of transmission, which is documented in writing. Notices
shall be sent to the addresses listed below. Either party may, by written notice to the other, designate
a different address that shall be substituted for the one below.
20) PERFORMANCE EVALUATION. Upon completion of this Grant Agreement, the Grantee’s performance
will be evaluated by the State and a copy of the evaluation will be placed in the State file and a copy sent
to the Grantee.
OJECT REPRESENTATIVES. The Project Representatives during the term of this Grant Agreement
21) PR
are as follows:
Department of Water Resources Santa Clarita Valley Water Agency
Arthur Hinojosa Matthew G. Stone
Manager, Division of Regional Assistance General Manager
P.O. Box 942836 27234 Bouquet Canyon Road
Sacramento, CA 94236 Santa Clarita, CA 91350
Phone: (916) 902-6713 Phone: (661) 297-1600
Email: Arthur.Hinojosa@water.ca.govEmail: mstone@scvwa.org
Direct all inquiries to the Project Manager:
Department of Water ResourcesSanta Clarita Valley Water Agency
Monia Holleman Cheryl Fowler
Environmental Scientist Management Analyst II
P.O. Box 942836 27234 Bouquet Canyon Road
Sacramento, CA 92436 Santa Clarita, CA 91350
Phone: (916) 902-7527 Phone: (661) 513-1260
Email:Monia.Holleman@water.ca.govEmail:cfowler@scvwa.org
Either party may change its Project Representative or Project Manager upon written notice to the other
party.
22) STANDARD PROVISIONS. This Grant Agreement is complete and is the final Agreement between the
parties. The following Exhibits are attached and made a part of this Grant Agreement by this reference:
Exhibit A – Work Plan
Exhibit B – Budget
Exhibit C – Schedule
Exhibit D – Standard Conditions
Exhibit E – Authorizing Resolution
Exhibit F – Report Formats and Requirements
Exhibit G – Requirements for Data Submittal
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Exhibit H – State Audit Document Requirements and Cost Share Guidelines for the Grantee
Exhibit I – Local Project Sponsors and Project Locations
Exhibit J – Appraisal Specifications
Exhibit K – Information Needed for Escrow Processing and Closure
Exhibit L – Project Monitoring Plan Guidance
Exhibit M – Invoice Guidance for Administrative and Overhead Charges
IN WITNESS WHEREOF, the parties hereto have executed this Grant Agreement.
STATE OF CALIFORNIA SANTA CLARITA VALLEY WATER
DEPARTMENT OF WATER RESOURCES AGENCY
Arthur Hinojosa Matthew G. Stone
Manager, Division of Regional Assistance
General Manager
Date Date
Approved as to Legal Form and Sufficiency
____________________________
Robin Brewer
Assistant General Counsel,
Office of the General Counsel
Date___________________________
Grant Agreement No. 4600015406
Page 12 of 57
EXHIBIT A
WORK PLAN
PROPOSITION 1 ROUND 2 UPPER SANTA CLARA RIVER IRWM IMPLEMENTATION GRANT
PROJECT 1: Grant Administration
IMPLEMENTING AGENCY:Santa Clarita Valley Water Agency (Grantee)
PROJECT DESCRIPTION: The Grantee will administer these funds and respond to DWR’s reporting and
compliance requirements associated with the grant administration. This Grantee will act in a coordination
role: disseminating grant compliance information to the project managers responsible for implementing the
projects contained in this Agreement, obtaining and retaining evidence of compliance (e.g., CEQA/NEPA
documents, reports, monitoring compliance documents, labor requirements, etc.), obtaining data for progress
reports from individual project managers, assembling and submitting progress reports to the State, and
coordinating all invoicing and payment of invoices.
Budget Category (a): Project Administration
Task 1: Agreement Administration
The Grantee will respond to DWR’s reporting and compliance requirements associated with the grant
administration and will coordinate with the project managers responsible for implementing the projects
contained in this Agreement.
Task 2: Invoicing
The Grantee will be responsible for compiling invoices for submittal to DWR. This includes collecting
invoice documentation from each of the Local Project Sponsors and compiling the information into a DWR
Invoice Packet.
Deliverables:
Quarterly Invoices and associated backup documentation
Advanced Payment documentation as per Paragraph 9 (if applicable)
Task 3: Reporting
The Grantee will be responsible for compiling progress reports for submittal to DWR. The Grantee will
coordinate with Local Project Sponsor staff to retain consultants as needed to prepare and submit
progress reports and final project completion reports for each project, as well as the grant completion
report.
Reports will meet generally accepted professional standards for technical reporting and the requirements
terms of the contract with DWR outlined in Exhibit F of this Agreement.
Deliverables:
Quarterly Progress Reports
Grant Completion Report
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PROJECT 1: Via Princessa Park and Regional Infiltration Best Management Practice (BMP)
IMPLEMENTING AGENCY:City of Santa Clarita
PROJECT DESCRIPTION: The project will include construction of an underground infiltration BMP system
adjacent to a new park near the Via Princessa Metrolink station in the Canyon Country area. The BMP
system includes a series of vortex separators and a subterranean, perforated, corrugated metal pipe gallery.
The BMP will treat runoff from a 997-acre drainage area that flows towards the park area. A series of
th
diversion weirs will be installed to divert the 85
percentile storm runoff away from the Santa Clara River.
Hydrodynamic separators will provide pretreatment to the captured stormwater before it enters the infiltration
BMP system. The pretreatment will capture sediment and trash before entering the infiltration basin. The
infiltration system will include an infiltration bed of approximately two acres. A series of likely 10-foot diameter
corrugated metal pipes will be laid along the two-acre bed on top of gravel and filter fabric, and then covered
with earth. The project will infiltrate 30 acre-feet per year of stormwater into the Santa Clara River Valley East
Groundwater Subbasin, will improve water quality by reducing E. Coli Bacteria by 89.1% and Copper by
96.3%, and will restore 1.6 acres of riparian habitat.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of
supporting grant documents in coordination with Grantee. Prepare invoices including relevant supporting
documentation for submittal to DWR via the Grantee. This task also includes administrative responsibilities
associated with the project such as coordinating with partnering agencies and managing
consultants/contractors.
Deliverables:
Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this
Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for
DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance
with guidance as outlined in Exhibit F.
Deliverables:
Quarterly Project Progress Reports
Project Completion Report
Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2
Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase
This task was completed in 2016. This property is adjacent to the current Via Princessa Metrolink Station.
City of Santa Clarita’s City Council approved of the Los Angeles County’s offer to purchase, and the County
Board of Supervisors approval was acquired in 2016.
Deliverables:
Documentation supporting property value (if purchased)
Grant Agreement No. 4600015406
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All relevant documentation regarding property ownership transfer or acquisition of easement
including final recorded deed, title report, etc.
Budget Category (c): Planning/Design/Engineering/Environmental Documentation
Task 4: Feasibility Studies
Project Feasibility Studies were completed as part of the project development process. This task was
completed in 2022.
Deliverables:
Relevant Feasibility Studies
Task 5: CEQA Documentation
Complete environmental review pursuant to CEQA. Prepare all necessary environmental documentation.
Prepare letter stating no legal challenges (or addressing legal challenges).
Deliverables:
All completed CEQA documents
Legal Challenges Letter
Task 6: Permitting
The following permits are anticipated to be acquired for this project: Work in Train Right of Way Permit,
Southern California Regional Rail Authority (SCRRA)/Metrolink; Metrolink Contract and Management
Agreement, SCRRA/Metrolink; Section 404 of the Clean Water Act Permit, Army Corps of Engineers; Section
401 of the Clean Water Act Permit, Los Angeles Regional Water Quality Control Board; National Pollutant
Discharge Elimination System (NPDES), State Water Resources Control Board; Well Closure Permit, Los
Angeles County Health Department; Connect to Los Angeles County Flood Control District Infrastructure, Los
Angeles County Flood Control District; Use Permit from the City of Santa Clarita Planning Department;
Grading and Construction Permit, City of Santa Clarita Public Works; Water Connection permit/approval from
the Santa Clarita Valley Water Agency; and Sewer Connection permit/approval from the Santa Clarita Valley
Sanitation District.
Deliverables:
Permits as required
Task 7: Design
Develop design plans and bids and specifications for the infiltration BMP system. The project bids and
specifications are anticipated to be completed by 2024.
Deliverables:
Basis of Design Report
100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
Project Monitoring Plan
Grant Agreement No. 4600015406
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Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities
necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents,
prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid
opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Deliverables:
Bid Documents
Proof of Advertisement
Award of Contract
Notice to Proceed
Task 10: Construction Administration
This task includes the Capital Improvement Projects (CIP) Division staff managing contractor submittal
review, answering requests for information, and issuing work directives. A full-time CIP project manager will
be on site for the duration of the project. CIP project manager duties include documenting of pre-construction
conditions, daily construction diary, preparing change orders, addressing questions of contractors on site,
reviewing/ updating project schedule, reviewing contractor log submittals and pay requests, forecasting cash
flow, notifying contractor if work is not acceptable. Upon completing the project, the DWR Certificate of
Project Completion and record drawings will be provided to DWR.
Deliverables:
DWR Certificate of Project Completion
Record Drawings
Task 11: Construction
Construction activities are outlined below.
11(a): Mobilization and Demobilization: The mobilization work includes, but is not limited to, potholing
existing utilities, construction water supply, SWPPP BMPs, jobsite office trailer delivery and set up,
temporary power and communications. The demobilization work would include removing temporary
support and job site trailer, filing for notice of termination with SWPPP, final walk throughs and project
acceptance.
11(b): Site preparation will include, but is not limited to rough grading and earthwork, storm drain laterals,
and fine grading. Procurement of needed elements, such as pipes and hydrodynamic treatment device.
11(c): Install, construct, excavate: Excavate areas for infiltration area and vortex system, with related pipe
connections. Install gravel bed, filter fabric, risers, hydrodynamic separator system, sediment filter,
corrugated metal pipe infiltration system and pipe connections. Install backfill and stabilize over system.
Deliverables:
Photographic Documentation of Progress
Grant Agreement No. 4600015406
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PROJECT 2: Sand Canyon Sewer Line Relocation
IMPLEMENTING AGENCY: Santa Clarita Valley Water Agency
PROJECT DESCRIPTION: The project will replace a portion of the trunk sewer line within the Santa Clara
River, as its integrity has been affected, increasing the likelihood of sewage spill. The existing trunk line will
be decommissioned, and a new sewer trunk line will be installed outside of the riverbed as well as associated
bank stabilization, eliminating the risk of sewer spillage into the river and protecting nearby groundwater wells
and the river’s ecosystem. The project will provide approximately 91 acre-feet per year of water supply
reliability and will achieve 20 acres of ecosystem and habitat restoration.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of
supporting grant documents. Prepare invoices including relevant supporting documentation for submittal to
DWR. This task also includes administrative responsibilities associated with the project such as coordinating
with partnering agencies and managing consultants/contractors.
Deliverables:
Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this
Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for
DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance
with guidance as outlined in Exhibit F.
Deliverables:
Quarterly Project Progress Reports
Project Completion Report
Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2
Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase
Approximately 12,000 square feet of land of easement(s) will be acquired.
Deliverables:
Documentation supporting property value (if purchased)
All relevant documentation regarding property ownership transfer or acquisition of easement
including final recorded deed, title report, etc.
Budget Category (c): Planning/Design/Engineering/Environmental Documentation
Task 4: Feasibility Studies
Project Feasibility Studies were completed as part of the project development process.
Grant Agreement No. 4600015406
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Deliverables:
Relevant Feasibility Studies
Task 5:CEQA Documentation
Complete environmental review pursuant to CEQA. Prepare all necessary environmental documentation.
Prepare letter stating no legal challenges (or addressing legal challenges).
Deliverables:
All completed CEQA documents
Legal Challenges Letter
Task 6:Permitting
The following permits are anticipated to be acquired for this project: California Department of Fish and Wildlife
Notification of Lake or Streambed Alteration Agreement; Regional Water Quality Control Boards permit 401
Certification.
Deliverables:
Permits as required
Task 7: Design
Realigned sewer line will be designed according to Los Angeles County Sanitation District requirements,
including all sewer manholes and appurtenances.
Deliverables:
Basis of Design Report
100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities
necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents,
prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid
opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Deliverables:
Bid Documents
Proof of Advertisement
Award of Contract
Notice to Proceed
Grant Agreement No. 4600015406
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Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing
work directives. A full-time engineering construction observer will be on site for the duration of the project.
Construction observer duties include documenting of pre-construction conditions, daily construction diary,
preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule,
reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not
acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will
be provided to DWR.
Deliverables:
DWR Certificate of Project Completion
Record Drawings
Task 11: Construction
Construction activities include: establishing an office and other necessary general facilities for the contractor’s
operations at the site; site clearing, site surveying, soil testing and site investigation; trench excavating and
installation of sewer approximately 3,700 feet of Vitrified Clay Pipe; disassembly, removal and site cleanup;
and improvement of access road and replacement of excavated access road. Approximately 980 linear feet
of cement bank lining will be installed to protect the riverbank from erosion and the project area will be
restored to native condition.
Deliverables:
Photographic Documentation of Progress
Engineer’s Certification
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PROJECT 3: T&U Wells PFAS Treatment and Disinfection Facility
IMPLEMENTING AGENCY: Santa Clarita Valley Water Agency
PROJECT DESCRIPTION: The project will construct a centralized Ion Exchange (IX) per- and polyfluoroalkyl
substances (PFAS) treatment facility at the existing Rio Vista Intake Pump Station (RVIPS) facility. The
project will also construct a new disinfection building that will house an on-site sodium hypochlorite generation
and liquid ammonium sulfate system that will treat water from the existing RVIPS facility. The new treatment
and disinfection facility will restore operation of the T7, U4, and U6 wells which were previously taken offline
due to PFAS detection. The project will improve groundwater quality and will provide approximately 5,570
acre-feet per year of water supply reliability.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of
supporting grant documents. Prepare invoices including relevant supporting documentation for submittal to
DWR. This task also includes administrative responsibilities associated with the project such as coordinating
with partnering agencies and managing consultants/contractors.
Deliverables:
Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this
Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for
DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance
with guidance as outlined in Exhibit F.
Deliverables:
Quarterly Project Progress Reports
Project Completion Report
Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2
Budget Category (b): Land Purchase/Easement
Task 3: Land Purchase
No land purchase or easement acquisition is required for this project.
Deliverables: N/A
Budget Category (c): Planning/Design/Engineering/Environmental Documentation
Task 4: Feasibility Studies
The Grantee evaluated project feasibility by conducting existing conditions review, exploring alternatives, and
preparing preliminary plans and reports. A topographic survey and existing utility search using ground
penetrating radar was performed of the site. The data was used to develop preliminary site layouts and
alternatives. A preliminary water system hydraulics report was prepared to verify capacities in the existing
water distribution system.
Grant Agreement No. 4600015406
Page 20 of 57
Deliverables:
Preliminary Design Plans and Report
Topographic Survey and Utility Investigative Report
Preliminary Water systems hydraulic analysis
Task 5: CEQA Documentation
A Notice of Exemption (NOE) was filed for this project with the State Clearinghouse (SCH#2021060545) and
with the Ventura County and Los Angeles County Recorder’s Offices in June 2021. Prepare letter stating no
legal challenges (or addressing legal challenges).
Deliverables:
All completed CEQA documents as required
Legal Challenges Letter
Task 6:Permitting
The following permits are anticipated to be acquired for this project: an Oak Tree Permit will be obtained from
the City of Santa Clarita for the removal and replacement of an oak tree; a State Water Resources Control
Board Division of Drinking Water permit amendment will be required to operate the T7, U4, and U6 Well
PFAS Treatment system and serve treated groundwater to customers. The latter permit is expected to be
issued once the construction and system testing is completed.
Deliverables:
Permits as required
Task 7: Design
This task includes the development of 100% construction drawings and specifications.
Deliverables:
Basis of Design Report
100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities
necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents,
prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid
opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Grant Agreement No. 4600015406
Page 21 of 57
Deliverables:
Bid Documents
Proof of Advertisement
Award of Contract
Notice to Proceed
Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing
work directives. A full-time engineering construction observer will be on site for the duration of the project.
Construction observer duties include documenting of pre-construction conditions, daily construction diary,
preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule,
reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not
acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will
be provided to DWR.
Deliverables:
DWR Certificate of Project Completion
Record Drawings
Task 11: Construction
Construction activities are outlined below.
11(a): Site preparation will include demolition of existing chemical storage structures and hardscape in
areas where new facilities will be constructed. Removal and re-compaction of subgrade for certified pad.
11(b): Install, construct, excavate:
Install Ion Exchange treatment system, including prefilters, vessels, onsite and offsite piping and
appurtenances.
Install new chemical building and Liquid Ammonia Sulfate and Sodium Hypochlorite generation
and feed system, including chemical feed and sample returns pipes, injection ports and
appurtenances.
Install onsite drainage systems.
Install new wrought iron fencing and site pavement improvements.
Install onsite Electrical and Supervisory Control and Data Acquisition (SCADA) instrumentation
improvements.
Install improvements at T7, U4, U6 well sites including, piping repairs, well casing rehabilitation,
and upgrades of pumps, motors and well site electrical components.
Install offsite water line piping with Bouquet Canyon Road and Newhall Ranch Road.
A maximum of two treatment trains consisting of pre-filters and lead/lag ion exchange vessels will be
constructed at the eastern end of the RVIPS site. Raw water from the T7, U4 and U6 existing wells are
proposed to be diverted through an existing 16” water line that runs westerly along Newhall Ranch Road
and then southerly along Bouquet Canyon Road before it enters the proposed PFAS treatment system at
the RVIPS site. Treated waters from the proposed treatment facility will be discharged to the existing
Zone IIA North pressure zone by connecting to south and north 14” pipeline branches in Bouquet Canyon
Road.
The project will also include the construction of a new disinfection building. The building will house an on-
site sodium hypochlorite generation and liquid ammonium sulfate system that will treat water from the
Grant Agreement No. 4600015406
Page 22 of 57
existing T7, U6, U4, and nearby Q2, Saugus 1 and Saugus 2 wells. The new facility will ultimately replace
the existing bulk chlorination and chloramination system that currently disinfects water supply from the
Saugus 1, 2 and Q2 wells.
11(c): Improvements to all three well sites will include well casing rehabilitation, and upgrades to the water
pipelines, pumps, motors and electrical components.
Deliverables:
Photographic Documentation of Progress
Engineer’s Certification
Grant Agreement No. 4600015406
Page 23 of 57
PROJECT 4: Los Angeles County Hasley Canyon Park Stormwater Capture Project
IMPLEMENTING AGENCY: Los Angeles County Department of Public Works
PROJECT DESCRIPTION: The project will construct a storm drain diversion, pretreatment chamber,
infiltration gallery, and bioretention swales to divert, treat, and infiltrate up to 38 acre-feet per year of
stormwater flows into the Santa Clara River Valley East Subbasin that would otherwise flow untreated into
Castaic Creek. The project will improve water quality, increase water supply, and will help protect the
beneficial uses of the Upper Santa Clara River watershed receiving waters.
Budget Category (a): Project Administration
Task 1: Project Management
Manage Grant Agreement including compliance with grant requirements, and preparation and submission of
supporting grant documents. Prepare invoices including relevant supporting documentation for submittal to
DWR via the Grantee. This task also includes administrative responsibilities associated with the project such
as coordinating with partnering agencies and managing consultants/contractors.
Deliverables:
Invoices and associated backup documentation
Task 2: Reporting
Prepare progress reports detailing work completed during reporting period as outlined in Exhibit F of this
Agreement. Submit reports to DWR.
Prepare Project Completion Report and submit to DWR no later than 90 days after project completion for
DWR Project Manager’s comment and review. The report shall be prepared and presented in accordance
with guidance as outlined in Exhibit F.
Deliverables:
Quarterly Project Progress Reports
Project Completion Report
Documentation (e.g., photo) of “Acknowledgment of Credit & Signage” per Standard Condition D.2
Budget Category (b): Land Purchase/Easement
No land purchase or easement acquisition is required for this project.
Deliverables: N/A
Budget Category (c): Planning/Design/Engineering/Environmental Documentation
Task 4: Feasibility Studies
A Final Project Concept Report will summarize the necessary information to progress towards final design
and will include 30% Design Plans.
Other feasibility studies that support the project include: Upper Santa Clara River WMP, the Geotechnical
Investigation Low Impact Development – Hasley Canyon Park Unincorporated Castaic Area Report, and the
Hasley Canyon Park Hydrology Study.
Deliverables:
Relevant Feasibility Studies
Grant Agreement No. 4600015406
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Task 5: CEQA Documentation
Complete environmental review pursuant to CEQA. Prepare all necessary environmental documentation.
Prepare letter stating no legal challenges (or addressing legal challenges).
Deliverables:
All completed CEQA documents
Legal Challenges Letter
Task 6: Permitting
The following permits are anticipated to be acquired for this project: Stormwater Pollution Prevention Plan
(SWPPP) from the Regional Water Quality Control Board (RWQCB); General Construction Permit from
RWQCB; California Department of Public Health Permit ; Los Angeles County Building and Safety
Construction Permit; Los Angeles County Land Development Permit; Los Angeles County Regional Planning
Permit; Los Angeles County Fire Department Permit; South Coast Air Quality Management District Permit;
Castaic Union School District Permit (as applicable); and Santa Clarita Valley Water Agency Permit.
Deliverables:
Permits as required
Task 7: Design
Complete preliminary design and design surveys, including updating information and data in past feasibility
studies. Preliminary design work will provide the overall project concept, including treatment units, bio-
swales, diversion structure, infiltration gallery, and other appurtenances. Following preliminary design, final
plans and specifications will be developed for related project infrastructure.
Deliverables:
100% Design Plans and Specifications
Task 8: Project Monitoring Plan
Develop and submit a Project Monitoring Plan per Paragraph 16 for DWR’s review and approval.
Deliverables:
Project Monitoring Plan
Budget Category (d): Construction/Implementation
Task 9: Contract Services
This task must comply with the Standard Condition D.11 – Competitive Bidding and Procurements. Activities
necessary (as applicable) to secure a contractor and award the contract, including: develop bid documents,
prepare advertisement and contract documents for construction contract bidding, conduct pre-bid meeting, bid
opening and evaluation, selection of the contractor, award of contract, and issuance of notice to proceed.
Deliverables:
Bid Documents
Proof of Advertisement
Award of Contract
Notice to Proceed
Grant Agreement No. 4600015406
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Task 10: Construction Administration
This task includes managing contractor submittal review, answering requests for information, and issuing
work directives. A full-time engineering construction observer will be on site for the duration of the project.
Construction observer duties include documenting of pre-construction conditions, daily construction diary,
preparing change orders, addressing questions of contractors on site, reviewing/ updating project schedule,
reviewing contractor log submittals and pay requests, forecasting cash flow, notifying contractor if work is not
acceptable. Upon completing the project, the DWR Certificate of Project Completion and record drawings will
be provided to DWR.
Deliverables:
DWR Certificate of Project Completion
Record Drawings
Task 11: Construction
Construction activities are outlined below.
11(a): Mobilization and Demobilization: Initiate project site preparation and mobilize project; order project
equipment and supplies; ensure project permits are in place; secure site and stage materials as needed.
Design and install a DWR Acknowledgement Sign in an appropriate location.
11(b): Construction/installation: Includes construction of the storm drain diversion, installation of the motor
operated slide gate, trash rack, pretreatment chamber and infiltration gallery (approximately 105 feet by
105 feet and 8 feet in depth), and construction of three separate bioretention swales along the south and
east curbs of Quincy Street. The swales (two at approximately 30 feet by 5 feet, one at approximately 18
feet by 5 feet) will be designed to retain and infiltrate dry weather flows utilizing drought tolerant, fire-
resistant landscaping with a preference for California native species.
Deliverables:
Photographic Documentation of Progress
Engineer’s Certification
Grant Agreement No. 4600015406
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EXHIBIT B
BUDGET
PROPOSITION 1 ROUND 2 UPPER SANTA CLARA RIVER IRWM IMPLEMENTATION GRANT
AGREEMENT BUDGET SUMMARY
Required Required
Other
Cost Share: Cost Share
PROJECTS
Grant Amount
Total Cost
Cost
Non-State %
Share
Fund Source
Grant Administration
$250,000$0$0$250,000N/A
Project 1: Via Princessa Park and
1
0%
$4,882,804 $0 $4,987,461 $9,870,265
Regional Infiltration BMP
Project 2: Sand Canyon Sewer
2
50%
$1,861,667 $2,757,209 $895,541 $5,514,417
Line Relocation
3 Project 3: T&U Wells PFAS
50%
$1,513,862 $7,996,055 $6,482,193 $15,992,110
Treatment and Disinfection Facility
4 Project 4: Los Angeles County
$2,446,667 $6,363,500 $3,916,833 $12,727,000 50%
Hasley Canyon Park Stormwater
Capture Project
GRAND TOTAL $10,955,000 $17,116,764 $16,282,028 $44,353,792
Grant Agreement No. 4600015406
Page 27 of 57
Grant Administration
Implementing Agency: Santa Clarita Valley Water Agency
Required
Cost Share:
BUDGET CATEGORY
Grant AmountTotal Cost
Other Cost Share
Non-State
Fund Source
(a) Project Administration$250,000 $0 $0 $250,000
TOTAL COSTS$250,000$0$0$250,000
PROJECT 1: Via Princessa Park and Regional Infiltration BMP
Implementing Agency: City of Santa Clarita
Required
Cost Share:
BUDGET CATEGORY
Other Cost
Total Cost
Grant Amount
Non-State
Share**
Fund Source*
(a) Project Administration
$298,582 $0 $0 $298,582
(b) Land Purchase / Easement $0 $0 $651,000 $651,000
Planning / Design / Engineering /
(c)
$458,581 $0 $210,820 $669,401
Environmental Documentation
(d) Construction / Implementation $4,125,641 $0 $4,125,641 $8,251,282
TOTAL COSTS $4,882,804 $0 $4,987,461 $9,870,265
NOTES:
*The project received a 100% cost share waiver.
**Other Cost Share funding source(s): acquired Safe Clean Water Measure W Municipal Funds. There are also Safe Clean Water
Measure W Regional Funds that are currently under review that are included.
Grant Agreement No. 4600015406
Page 28 of 57
PROJECT 2: Sand Canyon Sewer Line Relocation
Implementing Agency: Santa Clarita Valley Water Agency
Required
Cost Share:
BUDGET CATEGORY
Other Cost
Total Cost
Grant Amount
Non-State
Share**
Fund Source*
(a)ProjectAdministration$0$0 $135,000$135,000
(b) Land Purchase / Easement $0 $0 $200,000 $200,000
Planning / Design / Engineering /
(c)
$0$172,959 $560,541 $733,500
Environmental Documentation
(d) Construction / Implementation $1,861,667 $2,584,250 $0 $4,445,917
TOTAL COSTS $1,861,667 $2,757,209 $895,541 $5,514,417
NOTES:
*Required Cost Share funding source(s): Santa Clarita Valley Water Agency revenues from water rates.
**Other Cost Share funding source(s): Santa Clarita Valley Water Agency revenues from water rates.
PROJECT 3: T&U Wells PFAS Treatment and Disinfection Facility
Implementing Agency: Santa Clarita Valley Water Agency
Required
Cost Share:
BUDGET CATEGORY
Other Cost
Total Cost
Grant Amount
Non-State
Share**
Fund Source*
(a) Project Administration$0 $0 $304,416 $304,416
(b) Land Purchase / Easement $0 $0 $0 $0
Planning / Design / Engineering /
(c)
$0$0 $1,007,831 $1,007,831
Environmental Documentation
(d) Construction / Implementation
$1,513,862 $7,996,055 $5,169,946 $14,679,863
TOTAL COSTS $1,513,862 $7,996,055 $6,482,193 $15,992,110
.
NOTES:
*Required Cost Share funding source(s): Santa Clarita Valley Water Agency revenues from water rates.
**Other Cost Share funding source(s): Santa Clarita Valley Water Agency revenues from water rates or DWSRF loan/grant with
federal grant ($5M) (under SWRCB IUP for Emerging Contaminants (EPA)).
Grant Agreement No. 4600015406
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PROJECT 4: Los Angeles County Hasley Canyon Park Stormwater Capture Project
Implementing Agency: Los Angeles County Department of Public Works
Required
Cost Share:
BUDGET CATEGORY
Other Cost
Total Cost
Grant Amount
Non-State
Share**
Fund Source*
(a) Project Administration$0 $0 $255,000 $255,000
(b) Land Purchase / Easement $0 $0 $0 $0
Planning / Design / Engineering /
(c)
$0$0 $1,786,000 $1,786,000
Environmental Documentation
(d) Construction / Implementation
$2,446,667 $6,363,500$1,875,833 $ 10,686,000
TOTAL COSTS $2,446,667 $6,363,500 $3,916,833 $12,727,000
NOTES:
*Required Cost Share funding source(s): Los Angeles County General Fund and Los Angeles County Capital Fund
**Other Cost Share funding source(s): Safe, Clean Water Funds (Measure W)
Grant Agreement No. 4600015406
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EXHIBIT C
SCHEDULE
PROPOSITION 1 ROUND 2 UPPER SANTA CLARA RIVER IRWM IMPLEMENTATION GRANT
Grant Administration
Start DateEnd Date
BUDGET CATEGORY
a Project Administration 6/1/2023 06/30/2027
PROJECT 1: Via Princessa Park and Regional Infiltration BMP
Start DateEnd Date
BUDGET CATEGORY
aProject Administration6/1/2023 03/31/2027
bLand Purchase / Easement 10/17/2016 12/1//2016
Planning / Design / Engineering / Environmental Documentation
c 02/01/2018 10/25/2025
dConstruction / Implementation
6/1/2025 12/1/2026
Overlap in Budget Category (c) and (d): When a construction company contract is awarded (Cat d), there are still engineering and
planning tasks(Cat c)required until construction at the site begins. Tasks include but are not limited to plan copies, design
clarification, pre-construction meetings, updates to construction firm for hand off of the project.
PROJECT 2: Sand Canyon Sewer Line Relocation
Start DateEnd Date
BUDGET CATEGORY
aProject Administration
6/1/2023 3/31/2027
bLand Purchase / Easement 12/1/2023 5/31/2025
Planning / Design / Engineering / Environmental Documentation
c 12/1/2022 9/30/2024
dConstruction / Implementation 10/1/2024 1/31/2026
Grant Agreement No. 4600015406
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PROJECT 3: T&U Wells PFAS Treatment and Disinfection Facility
Start DateEnd Date
BUDGET CATEGORY
aProject Administration6/1/20233/31/2027
bLand Purchase / Easement N/A N/A
Planning / Design / Engineering / Environmental Documentation
2/1/2020 11/11/2023
c
dConstruction / Implementation 2/1/2024 12/31/2025
PROJECT 4: Los Angeles County Hasley Canyon Park Stormwater Capture Project
Start DateEnd Date
BUDGET CATEGORY
aProject Administration06/01/2023 06/30/2027
bLand Purchase / Easement N/A N/A
Planning / Design / Engineering / Environmental Documentation
c 06/30/2016 07/31/2025
dConstruction / Implementation 07/14/2026 06/30/2027
Grant Agreement No. 4600015406
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EXHIBIT D
STANDARD CONDITIONS
D.1. ACCOUNTING AND DEPOSIT OF FUNDING DISBURSEMENT:
A.Separate Accounting of Funding Disbursements: Granteeshall account for the money disbursed
pursuant to this Grant Agreement separately from all other Grantee funds. Grantee shall maintain
audit and accounting procedures that are in accordance with generally accepted accounting
principles and practices, consistently applied. Grantee shall keep complete and accurate records
of all receipts and disbursements on expenditures of such funds. Grantee shall require its
contractors or subcontractors to maintain books, records, and other documents pertinent to their
work in accordance with generally accepted accounting principles and practices. Records are
subject to inspection by State at any and all reasonable times.
B. Disposition of Money Disbursed: All money disbursed pursuant to this Grant Agreement shall be
deposited in a non-interest bearing account, administered, and accounted for pursuant to the
provisions of applicable law.
C. Remittance of Unexpended Funds: Grantee shall remit to State any unexpended funds that were
disbursed to Grantee under this Grant Agreement and were not used to pay Eligible Project Costs
within a period of sixty (60) calendar days from the final disbursement from State to Grantee of
funds or, within thirty (30) calendar days of the expiration of the Grant Agreement, whichever
comes first.
D.2. ACKNOWLEDGEMENT OF CREDIT AND SIGNAGE: Grantee shall include appropriate
acknowledgement of credit to the State for its support when promoting the Project or using any data
and/or information developed under this Grant Agreement. Signage shall be posted in a prominent
location at Project site(s) (if applicable) or at the Grantee’s headquarters and shall include the
Department of Water Resources color logo and the following disclosure statement: “Funding for this
project has been provided in full or in part from the Water Quality, Supply, and Infrastructure
Improvement Act of 2014 and through an agreement with the State Department of Water Resources.”
The Grantee shall also include in each of its contracts for work under this Agreement a provision that
incorporates the requirements stated within this Paragraph.
D.3. AMENDMENT: This Grant Agreement may be amended at any time by mutual agreement of the
Parties, except insofar as any proposed amendments are in any way contrary to applicable law.
Requests by the Grantee for amendments must be in writing stating the amendment request and the
reason for the request. Requests solely for a time extension must be submitted at least 90 days prior
to the work completion date set forth in Paragraph 2. Any other request for an amendment must be
submitted at least 180 days prior to the work completion date set forth in Paragraph 2. State shall
have no obligation to agree to an amendment.
ERICANS WITH DISABILITIES ACT: By signing this Grant Agreement, Grantee assures State that
D.4. AM
it complies with the Americans with Disabilities Act (ADA) of 1990, (42 U.S.C. § 12101 et seq.), which
prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines
issued pursuant to the ADA.
D.5. AUDITS: State reserves the right to conduct an audit at any time between the execution of this Grant
Agreement and the completion of the Project, with the costs of such audit borne by State. After
completion of the Project, State may require Grantee to conduct a final audit to State’s specifications,
at Grantee’s expense, such audit to be conducted by and a report prepared by an independent
Certified Public Accountant. Failure or refusal by Grantee to comply with this provision shall be
considered a breach of this Grant Agreement, and State may elect to pursue any remedies provided in
Paragraph 12 or take any other action it deems necessary to protect its interests. The Grantee agrees
it shall return any audit disallowances to the State.
Grant Agreement No. 4600015406
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Pursuant to Government Code section 8546.7, the Grantee shall be subject to the examination and
audit by the State for a period of three (3) years after final payment under this Grant Agreement with
respect of all matters connected with this Grant Agreement, including but not limited to, the cost of
administering this Grant Agreement. All records of Grantee or its contractor or subcontractors shall be
preserved for this purpose for at least three (3) years after receipt of the final disbursement under this
Agreement. If an audit reveals any impropriety, the Bureau of State Audits or the State Controller’s
Office may conduct a full audit of any or all of the Grantee’s activities. Code, § 79708, subd. (b)
D.6. BUDGET CONTINGENCY: If the Budget Act of the current year covered under this Grant Agreement
does not appropriate sufficient funds for this program, this Grant Agreement shall be of no force and
effect. This provision shall be construed as a condition precedent to the obligation of State to make
any payments under this Grant Agreement. In this event, State shall have no liability to pay any funds
whatsoever to Grantee or to furnish any other considerations under this Grant Agreement and Grantee
shall not be obligated to perform any provisions of this Grant Agreement. Nothing in this Grant
Agreement shall be construed to provide Grantee with a right of priority for payment over any other
Grantee. If funding for any fiscal year after the current year covered by this Grant Agreement is
reduced or deleted by the Budget Act, by Executive Order, or by order of the Department of Finance,
the State shall have the option to either cancel this Grant Agreement with no liability occurring to
State, or offer a Grant Agreement amendment to Grantee to reflect the reduced amount.
D.7. CALIFORNIA CONSERVATION CORPS: Grantee may use the services of the California
Conservation Corps or other community conservation corps as defined in Public Resources Code
section 14507.5.
EQA: Activities funded under this Grant Agreement, regardless of funding source, must be in
D.8. C
compliance with the California Environmental Quality Act (CEQA). (Pub. Resources Code, § 21000 et
seq.) Any work that is subject to CEQA and funded under this Agreement shall not proceed until
documents that satisfy the CEQA process are received by the State’s Project Manager and the State
has completed its CEQA compliance. Work funded under this Agreement that is subject to a CEQA
document shall not proceed until and unless approved by the Department of Water Resources. Such
approval is fully discretionary and shall constitute a condition precedent to any work for which it is
required. If CEQA compliance by the Grantee is not complete at the time the State signs this
Agreement, once State has considered the environmental documents, it may decide to require
changes, alterations, or other mitigation to the Project; or to not fund the Project. Should the State
decide to not fund the Project, this Agreement shall be terminated in accordance with Paragraph 12,
“Default Provisions.”
D.9. CHILD SUPPORT COMPLIANCE ACT: The Grantee acknowledges in accordance with Public
Contract Code section 7110, that:
A. The Grantee recognizes the importance of child and family support obligations and shall fully
comply with all applicable state and federal laws relating to child and family support enforcement,
including, but not limited to, disclosure of information and compliance with earnings assignment
orders, as provided in Family Code section 5200 et seq.; and
B. The Grantee, to the best of its knowledge is fully complying with the earnings assignment orders of
all employees and is providing the names of all new employees to the New Hire Registry
maintained by the California Employment Development Department.
D.10. CLAIMS DISPUTE: Any claim that the Grantee may have regarding performance of this Agreement
including, but not limited to, claims for additional compensation or extension of time, shall be submitted
to the DWR Project Representative, within thirty (30) days of the Grantee’s knowledge of the claim.
State and Grantee shall then attempt to negotiate a resolution of such claim and process an
amendment to this Agreement to implement the terms of any such resolution.
Grant Agreement No. 4600015406
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D.11. COMPETITIVE BIDDING AND PROCUREMENTS: Grantee’s contracts with other entities for the
acquisition of goods and services and construction of public works with funds provided by State under
this Grant Agreement must be in writing and shall comply with all applicable laws and regulations
regarding the securing of competitive bids and undertaking competitive negotiations. If the Grantee
does not have a written policy to award contracts through a competitive bidding or sole source
process, the Department of General Services’ State Contracting Manual rules must be followed and
are available at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-
Resources-List-Folder/State-Contracting.
D.12. COMPUTER SOFTWARE: Grantee certifies that it has appropriate systems and controls in place to
ensure that statefunds will not be used in the performance of this Grant Agreementfor the acquisition,
operation, or maintenance of computer software in violation of copyright laws.
D.13. CONFLICT OF INTEREST:All participants are subject to State and Federalconflict of interest laws.
Failure to comply with these laws, including business and financial disclosure provisions, will result in
the application being rejected and any subsequent contract being declared void. Other legal action
may also be taken. Applicable statutes include, but are not limited to, Government Code section 1090
and Public Contract Code sections 10410 and 10411, for State conflict of interest requirements.
A. Current State Employees: No State officer or employee shall engage in any employment, activity,
or enterprise from which the officer or employee receives compensation or has a financial interest
and which is sponsored or funded by any State agency, unless the employment, activity, or
enterprise is required as a condition of regular State employment. No State officer or employee
shall contract on his or her own behalf as an independent contractor with any State agency to
provide goods or services.
B. Former State Employees: For the two-year period from the date he or she left State employment,
no former State officer or employee may enter into a contract in which he or she engaged in any of
the negotiations, transactions, planning, arrangements, or any part of the decision-making process
relevant to the contract while employed in any capacity by any State agency. For the twelve-
month period from the date he or she left State employment, no former State officer or employee
may enter into a contract with any State agency if he or she was employed by that State agency in
a policy-making position in the same general subject area as the proposed contract within the
twelve-month period prior to his or her leaving State service.
C. Employees of the Grantee: Employees of the Grantee shall comply with all applicable provisions of
law pertaining to conflicts of interest, including but not limited to any applicable conflict of interest
provisions of the California Political Reform Act. (Gov. Code, § 87100 et seq.)
D. Employees and Consultants to the Grantee: Individuals working on behalf of a Grantee may be
required by the Department to file a Statement of Economic Interests (Fair Political Practices
Commission Form 700) if it is determined that an individual is a consultant for Political Reform Act
purposes.
D.14. DELIVERY OF INFORMATION, REPORTS, AND DATA: Grantee agrees to expeditiously provide
throughout the term of this Grant Agreement, such reports, data, information, and certifications as may
be reasonably required by State.
D.15. DISPOSITION OF EQUIPMENT: Grantee shall provide to State, not less than thirty (30) calendar days
prior to submission of the final invoice, an itemized inventory of equipment purchased with funds
provided by State. The inventory shall include all items with a current estimated fair market value of
more than $5,000.00 per item. Within sixty (60) calendar days of receipt of such inventory State shall
provide Grantee with a list of the items on the inventory that State will take title to. All other items shall
become the property of Grantee. State shall arrange for delivery from Grantee of items that it takes
title to. Cost of transportation, if any, shall be borne by State.
REE WORKPLACE CERTIFICATION: Certification of Compliance: By signing this Grant
D.16. DRUG-F
Agreement, Grantee, its contractors or subcontractors hereby certify, under penalty of perjury under
Grant Agreement No. 4600015406
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the laws of State of California, compliance with the requirements of the Drug-Free Workplace Act of
1990 (Gov. Code, § 8350 et seq.) and have or will provide a drug-free workplace by taking the
following actions:
A. Publish a statement notifying employees, contractors, and subcontractors that unlawful
manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited
and specifying actions to be taken against employees, contractors, or subcontractors for violations,
as required by Government Code section 8355.
B. Establish a Drug-Free Awareness Program, as required by Government Code section 8355 to
inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the workplace,
ii. Grantee’s policy of maintaining a drug-free workplace,
iii. Any available counseling, rehabilitation, and employee assistance programs, and
iv. Penalties that may be imposed upon employees, contractors, and subcontractors for drug
abuse violations.
C. Provide, as required by Government Code section 8355, that every employee, contractor, and/or
subcontractor who works under this Grant Agreement:
i. Will receive a copy of Grantee’s drug-free policy statement, and
ii. Will agree to abide by terms of Grantee’s condition of employment, contract or subcontract.
D.17. EASEMENTS: Where the Grantee acquires property in fee title or funds improvements to real property
using State funds provided through this Grant Agreement, an appropriate easement or other title
restriction providing for floodplain preservation and agricultural and/or wildlife habitat conservation for
the subject property in perpetuity, approved by the State, shall be conveyed to a regulatory or trustee
agency or conservation group acceptable to the State. The easement or other title restriction must be
in first position ahead of any recorded mortgage or lien on the property unless this requirement is
waived by the State.
Where the Grantee acquires an easement under this Agreement, the Grantee agrees to monitor and
enforce the terms of the easement, unless the easement is subsequently transferred to another land
management or conservation organization or entity with State permission, at which time monitoring
and enforcement responsibilities will transfer to the new easement owner.
Failure to provide an easement or other title restriction acceptable to the State may result in
termination of this Agreement.
D.18. FINAL INSPECTIONS AND CERTIFICATION OF REGISTERED PROFESSIONAL: Upon completion
of the Project, Grantee shall provide for a final inspection and certification by a California Registered
Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been
completed in accordance with submitted final plans and specifications and any modifications thereto
and in accordance with this Grant Agreement.
D.19. GRANTEE'S RESPONSIBILITIES: Grantee and its representatives shall:
A. Faithfully and expeditiously perform or cause to be performed all project work as described in
Exhibit A and in accordance with Exhibits B and C.
B. Accept and agree to comply with all terms, provisions, conditions, and written commitments of this
Grant Agreement, including all incorporated documents, and to fulfill all assurances, declarations,
representations, and statements made by Grantee in the application, documents, amendments,
and communications filed in support of its request for funding.
C. Comply with all applicable California, federal, and local laws and regulations.
D. Implement the Project in accordance with applicable provisions of the law.
E. Fulfill its obligations under the Grant Agreement and be responsible for the performance of the
Project.
F. Obtain any and all permits, licenses, and approvals required for performing any work under this
Grant Agreement, including those necessary to perform design, construction, or operation and
maintenance of the Project. Grantee shall provide copies of permits and approvals to State.
Grant Agreement No. 4600015406
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G. Be solely responsible for design, construction, and operation and maintenance of projects within
the work plan. Review or approval of plans, specifications, bid documents, or other construction
documents by State is solely for the purpose of proper administration of funds by State and shall
not be deemed to relieve or restrict responsibilities of Grantee under this Agreement.
H. Be solely responsible for all work and for persons or entities engaged in work performed pursuant
to this Agreement, including, but not limited to, contractors, subcontractors, suppliers, and
providers of services. The Grantee shall be responsible for any and all disputes arising out of its
contracts for work on the Project, including but not limited to payment disputes with contractors
and subcontractors. The State will not mediate disputes between the Grantee and any other entity
concerning responsibility for performance of work.
D.20. GOVERNING LAW: This Grant Agreement is governed by and shall be interpreted in accordance with
the laws of the State of California.
D.21. INCOME RESTRICTIONS: The Grantee agrees that any refunds, rebates, credits, or other amounts
(including any interest thereon) accruing to or received by the Grantee under this Agreement shall be
paid by the Grantee to the State, to the extent that they are properly allocable to costs for which the
Grantee has been reimbursed by the State under this Agreement. The Grantee shall also include in
each of its contracts for work under this Agreement a provision that incorporates the requirements
stated within this Paragraph.
DEMNIFICATION: Grantee shall indemnify and hold and save the State, its officers, agents, and
D.22. IN
employees, free and harmless from any and all liabilities for any claims and damages (including
inverse condemnation) that may arise out of the Project and this Agreement, including, but not limited
to any claims or damages arising from planning, design, construction, maintenance and/or operation of
levee rehabilitation measures for this Project and any breach of this Agreement. Grantee shall require
its contractors or subcontractors to name the State, its officers, agents and employees as additional
insureds on their liability insurance for activities undertaken pursuant to this Agreement.
D.23. INDEPENDENT CAPACITY: Grantee, and the agents and employees of Grantees, in the performance
of the Grant Agreement, shall act in an independent capacity and not as officers, employees, or
agents of the State.
D.24. INSPECTION OF BOOKS, RECORDS, AND REPORTS: During regular office hours, each of the
parties hereto and their duly authorized representatives shall have the right to inspect and to make
copies of any books, records, or reports of either party pertaining to this Grant Agreement or matters
related hereto. Each of the parties hereto shall maintain and shall make available at all times for such
inspection accurate records of all its costs, disbursements, and receipts with respect to its activities
under this Grant Agreement. Failure or refusal by Grantee to comply with this provision shall be
considered a breach of this Grant Agreement, and State may withhold disbursements to Grantee or
take any other action it deems necessary to protect its interests.
D.25. INSPECTIONS OF PROJECT BY STATE: State shall have the right to inspect the work being
performed at any and all reasonable times during the term of the Grant Agreement. This right shall
extend to any subcontracts, and Grantee shall include provisions ensuring such access in all its
contracts or subcontracts entered into pursuant to its Grant Agreement with State.
D.26. LABOR CODE COMPLIANCE: The Grantee agrees to be bound by all the provisions of the Labor
Code regarding prevailing wages and shall monitor all contracts subject to reimbursement from this
Agreement to assure that the prevailing wage provisions of the Labor Code are being met. Current
Department of Industrial Relations (DIR) requirements may be found at: http://www.dir.ca.gov/ lcp.asp.
For more information, please refer to DIR’s Public Works Manual at: https://www.dir.ca.gov/
dlse/PWManualCombined.pdf. The Grantee affirms that it is aware of the provisions of section 3700 of
the Labor Code, which requires every employer to be insured against liability for workers’
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compensation or to undertake self-insurance, and the Grantee affirms that it will comply with such
provisions before commencing the performance of the work under this Agreement and will make its
contractors and subcontractors aware of this provision.
D.27. MODIFICATION OF OVERALL WORK PLAN: At the request of the Grantee, the State may at its sole
discretion approve non-material changes to the portions of Exhibits A, B, and C which concern the
budget and schedule without formally amending this Grant Agreement. Non-material changes with
respect to the budget are changes that only result in reallocation of the budget and will not result in an
increase in the amount of the State Grant Agreement. Non-material changes with respect to the
Project schedule are changes that will not extend the term of this Grant Agreement. Requests for non-
material changes to the budget and schedule must be submitted by the Grantee to the State in writing
and are not effective unless and until specifically approved by the State’s Program Manager in writing.
D.28. NONDISCRIMINATION: During the performance of this Grant Agreement, Grantee and its contractors
or subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee
or applicant for employment because of sex (gender), sexual orientation, gender identity, race, color,
ancestry, religion, creed, national origin (including language use restriction), pregnancy, physical
disability (including HIV and AIDS), mental disability, medical condition (cancer/genetic
characteristics), age (over 40), marital/domestic partner status, and denial of medical and family care
leave or pregnancy disability leave. Grantee and its contractors or subcontractors shall ensure that
the evaluation and treatment of their employees and applicants for employment are free from such
discrimination and harassment. Grantee and its contractors or subcontractors shall comply with the
provisions of the California Fair Employment and Housing Act (Gov. Code, § 12990.) and the
applicable regulations promulgated there under (Cal. Code Regs., tit. 2, § 11000 et seq.). The
applicable regulations of the Fair Employment and Housing are incorporated into this Agreement by
reference. Grantee and its contractors or subcontractors shall give written notice of their obligations
under this clause to labor organizations with which they have a collective bargaining or other
Agreement.
Grantee shall include the nondiscrimination and compliance provisions of this clause in all
subcontracts to perform work under the Grant Agreement.
D.29. OPINIONS AND DETERMINATIONS: Where the terms of this Grant Agreement provide for action to
be based upon, judgment, approval, review, or determination of either party hereto, such terms are not
intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or
determination to be arbitrary, capricious, or unreasonable.
D.30. PERFORMANCE BOND: Where contractors are used, the Grantee shall not authorize construction to
begin until each contractor has furnished a performance bond in favor of the Grantee in the following
amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract
value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issued
pursuant to this paragraph must be issued by a California-admitted surety. (Pub. Contract Code, §
7103; Code Civ. Proc., § 995.311.)
D.31. PRIORITY HIRING CONSIDERATIONS: If this Grant Agreement includes services in excess of
$200,000, the Grantee shall give priority consideration in filling vacancies in positions funded by the
Grant Agreement to qualified recipients of aid under Welfare and Institutions Code section 11200 in
accordance with Public Contract Code section 10353.
D.32. PROHIBITION AGAINST DISPOSAL OF PROJECT WITHOUT STATE PERMISSION: The Grantee
shall not sell, abandon, lease, transfer, exchange, mortgage, hypothecate, or encumber in any manner
whatsoever all or any portion of any real or other property necessarily connected or used in
conjunction with the Project, or with Grantee’s service of water, without prior permission of State.
Grantee shall not take any action, including but not limited to actions relating to user fees, charges,
and assessments that could adversely affect the ability of Grantee meet its obligations under this
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Grant Agreement, without prior written permission of State. State may require that the proceeds from
the disposition of any real or personal property be remitted to State.
D.33.PROJECT ACCESS:The Granteeshall ensure that the State, the Governor of the State, or any
authorized representative of the foregoing, will have safe and suitable access to the Project site at all
reasonable times during Project construction and thereafter for the term of this Agreement.
D.34. REMAINING BALANCE: In the event the Grantee does not submit invoices requesting all of the funds
encumbered under this Grant Agreement, any remaining funds revert to the State. The State will
notify the Grantee stating that the Project file is closed and any remaining balance will be
disencumbered and unavailable for further use under this Grant Agreement.
EMEDIES NOT EXCLUSIVE: The use by either party of any remedy specified herein for the
D.35. R
enforcement of this Grant Agreementis not exclusive and shall not deprive the party using such
remedy of, or limit the application of, any other remedy provided by law.
D.36. RETENTION: The State shall withhold ten percent (10%) of the funds, for each project, until the
project is complete, and a Final Project Report is approved and accepted by DWR. If a project has
multiple components (within a project), at the State's discretion and upon a written request by the
Grantee, any retained amount attributable to a single component may be released when that
component is complete and the Final Component Completion Report is approved. Upon approval of
the Final Project Report and/or Final Component Completion Report, any retained amounts due to the
Grantee will be promptly disbursed to the Grantee, without interest.
GHTS IN DATA: Grantee agrees that all data, plans, drawings, specifications, reports, computer
D.37. RI
programs, operating manuals, notes and other written or graphic work produced in the performance of
this Grant Agreement shall be made available to the State and shall be in the public domain to the
extent to which release of such materials is required under the California Public Records Act. (Gov.
Code, § 6250 et seq.) Grantee may disclose, disseminate and use in whole or in part, any final form
data and information received, collected and developed under this Grant Agreement, subject to
appropriate acknowledgement of credit to State for financial support. Grantee shall not utilize the
materials for any profit-making venture or sell or grant rights to a third party who intends to do so. The
State shall have the right to use any data described in this paragraph for any public purpose.
D.38. SEVERABILITY: Should any portion of this Grant Agreement be determined to be void or
unenforceable, such shall be severed from the whole and the Grant Agreement shall continue as
modified.
D.39. SUSPENSION OF PAYMENTS: This Grant Agreement may be subject to suspension of payments or
termination, or both if the State determines that:
A. Grantee, its contractors, or subcontractors have made a false certification, or
B. Grantee, its contractors, or subcontractors violates the certification by failing to carry out the
requirements noted in this Grant Agreement.
D.40. SUCCESSORS AND ASSIGNS: This Grant Agreement and all of its provisions shall apply to and bind
the successors and assigns of the parties. No assignment or transfer of this Grant Agreement or any
part thereof, rights hereunder, or interest herein by the Grantee shall be valid unless and until it is
approved by State and made subject to such reasonable terms and conditions as State may impose.
D.41. TERMINATION BY GRANTEE: Subject to State approval which may be reasonably withheld, Grantee
may terminate this Agreement and be relieved of contractual obligations. In doing so, Grantee must
provide a reason(s) for termination. Grantee must submit all progress reports summarizing
accomplishments up until termination date.
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D.42. TERMINATION FOR CAUSE: Subject to the right to cure under Paragraph 12, “Default Provisions,”
the State may terminate this Grant Agreement and be relieved of any payments should Grantee fail to
perform the requirements of this Grant Agreement at the time and in the manner herein, provided
including but not limited to reasons of default under Paragraph 12, “Default Provisions.”
D.43. TERMINATION WITHOUT CAUSE: The State may terminate this Agreement without cause on 30
days’ advance written notice.The Granteeshall be reimbursed for all reasonable expenses incurred
up to the date of termination.
D.44. THIRD PARTY BENEFICIARIES: The parties to this Agreement do not intend to create rights in, or
grant remedies to, any third party as a beneficiary of this Agreement, or any duty, covenant, obligation
or understanding established herein.
D.45.TIMELINESS:Time is of the essence in this Grant Agreement.
D.46. T
RAVEL – DAC, EDA, TRIBES PROJECT: Travel is only an eligible reimbursable expense for projects
providing at least 75% of benefits to DACs, EDAs, and/or Tribes (based on population or geographic
area). Only ground transportation and lodging are eligible for grant reimbursement. Per diem costs
will not be eligible for grant reimbursement. Any reimbursement for necessary travel shall be at rates
not to exceed those set by the California Department of Human Resources. These rates may be
found at: http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will
be at the State travel amounts that are current as of the date costs are incurred. No travel outside of
the IRWM region shall be reimbursed unless prior written authorization is obtained from the State.
NION ORGANIZING: Grantee, by signing this Grant Agreement, hereby acknowledges the
D.47. U
applicability of Government Code sections 16645 through 16649 to this Grant Agreement.
Furthermore, Grantee, by signing this Grant Agreement, hereby certifies that:
A. No State funds disbursed by this Grant Agreement will be used to assist, promote, or deter union
organizing.
B. Grantee shall account for State funds disbursed for a specific expenditure by this Grant Agreement
to show those funds were allocated to that expenditure.
C. Grantee shall, where State funds are not designated as described in (b) above, allocate, on a pro
rata basis, all disbursements that support the program.
D. If Grantee makes expenditures to assist, promote, or deter union organizing, Grantee will maintain
records sufficient to show that no State funds were used for those expenditures and that Grantee
shall provide those records to the Attorney General upon request.
D.48. VENUE: The State and the Grantee hereby agree that any action arising out of this Agreement shall
be filed and maintained in the Superior Court in and for the County of Sacramento, California, or in the
United States District Court in and for the Eastern District of California. The Grantee hereby waives
any existing sovereign immunity for the purposes of this Agreement.
D.49. WAIVER OF RIGHTS: None of the provisions of this Grant Agreement shall be deemed waived unless
expressly waived in writing. It is the intention of the parties here to that from time to time either party
may waive any of its rights under this Grant Agreement unless contrary to law. Any waiver by either
party of rights arising in connection with the Grant Agreement shall not be deemed to be a waiver with
respect to any other rights or matters, and such provisions shall continue in full force and effect.
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EXHIBIT E
AUTHORIZING RESOLUTION
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EXHIBIT F
REPORT FORMATS AND REQUIREMENTS
The following reporting formats should be utilized. Please obtain State approval prior to submitting a report in
an alternative format.
PROGRESS REPORTS
Progress reports shall generally use the following format. This format may be modified as necessary to
effectively communicate information. For each project, discuss the following at the task level, as organized in
Exhibit A:
Percent complete(by work)
Discussion of work accomplished during the reporting period.
Milestones or deliverables completed/submitted during the reporting period.
Meetings held or attended.
Scheduling concerns and issues encountered that may delay completion of the task.
For each project, discuss the following at the project level, as organized in Exhibit A:
Work anticipated for the next reporting period.
Photo documentation, as appropriate.
Budget projections for grant share for the next two quarters
Any schedule or budget modifications approved by DWR during the reporting period.
PROJECT COMPLETION REPORT
The Project Completion Report (or a Component Completion Report, if a Project has multiple Components)
shall generally use the following format provided below for each project after completion.
Executive Summary
The Executive Summary should include a brief summary of project information and include the following
items:
Brief description of work proposed to be done in the original Grant application.
List any official amendments to this Grant Agreement, with a short description of the amendment.
Reports and/or Products
The following items should be provided, unless already submitted as a deliverable:
A copy of any final technical report or study, produced for or utilized in this Project as described in the
Exhibit A
Electronic copies of any data collected, not previously submitted
Discussion of problems that occurred during the work and how those problems were resolved
Final project schedule showing actual progress versus planned progress as shown in Exhibit C
Additional information that may be applicable for implementation projects includes the following:
Record drawings
Final geodetic survey information
Project photos
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Cost & Disposition of Funds
A list showing:
Summary of Project costs including the following items:
o Accounting of the cost of project expenditure;
o Include all internal and external costs not previously disclosed (i.e., additional cost share); and
o A discussion of factors that positively or negatively affected the project cost and any deviation from
the original Project cost estimate.
Additional Information
Benefits derived from the Project, with quantification of such benefits provided.
If applicable, Certification from a California Registered Professional (Civil Engineer or Geologist, as
appropriate), consistent with Exhibit D, that the project was conducted in accordance with the
approved Work Plan in Exhibit A and any approved amendments thereto.
Submittal schedule for the Post-Performance Report.
GRANT COMPLETION REPORT
The Grant Completion Report shall generally use the following format. This format may be modified as
necessary to effectively communicate information on the various projects funded by this Grant Agreement,
and includes the following:
Executive Summary: consisting of a maximum of ten (10) pages summarizing information for the grant as
well as the individual projects.
Brief discussion of: each project completed and how they achieved IRWM Plan objectives and/or Regional
goals and whether the level, type, or magnitude of benefits of the project are comparable to the original
project proposal; any remaining work to be completed and mechanism for their implementation; the
benefits to DAC and/or EDA as part of this Grant Agreement if a DAC or EDA Cost Share Waiver was
approved for a project; and a summary of final funds disbursement for each project.
Additional Information: Summary of the submittal schedule for the Post-Performance Reports applicable for
the projects in this Grant Agreement.
POST-PERFORMANCE REPORT
The Post-Performance Report (PPR) should be concise and focus on how each project is performing
compared to its expected performance; whether the project is being operated and maintained and providing
intended benefits as proposed. A PPR template may be provided by the assigned DWR Grant Manager upon
request. The PPR should follow the general format of the template and provide requested information as
applicable. The following information, at a minimum, shall be provided:
Reports and/or products
Header including the following:
o Grantee Name
o Implementing Agency (if different from Grantee)
o Grant Agreement Number
o Project Name
o Funding grant source (i.e., 2022 Proposition 1 IRWM Implementation Grant)
o Report number
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Post-Performance Report schedule
Time period of the annual report (e.g., January 2024 through December 2024)
Project Description Summary
Discussion of the project benefits
An assessment of any differences between the expected versus actual project benefits as stated in the
original application. Where applicable, the reporting should include quantitative metrics (e.g., new acre-
feet of water produced that year, etc.).
Summary of any additional costs and/or benefits deriving from the project since its completion, if
applicable.
Any additional information relevant to or generated by the continued operation of the project.
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EXHIBIT G
REQUIREMENTS FOR DATA SUBMITTAL
Surface and Groundwater Quality Data:
Groundwater quality and ambient surface water quality monitoring data that include chemical, physical, or
biological data shall be submitted to the State as described below, with a narrative description of data
submittal activities included in project reports.
Surface water quality monitoring data shall be prepared for submission to the California Environmental
Data Exchange Network (CEDEN). The CEDEN data templates are available on the CEDEN website.
Inclusion of additional data elements described on the data templates is desirable. Data ready for
submission should be uploaded to your CEDEN Regional Data Center via the CEDEN website. CEDEN
website: http://www.ceden.org.
If a project’s Work Plan contains a groundwater ambient monitoring element, groundwater quality
monitoring data shall be submitted to the State for inclusion in the State Water Resources Control Board’s
Groundwater Ambient Monitoring and Assessment (GAMA) Program Information on the GAMA Program
can be obtained at: https://www.waterboards.ca.gov/water_issues/programs/gama/. If further information
is required, the Grantee can contact the State Water Resources Control Board (SWRCB) GAMA Program.
A listing of SWRCB staff involved in the GAMA program can be found at:
https://www.waterboards.ca.gov/water_issues/programs/gama/contact.shtml.
Groundwater Level Data
For each project that collects groundwater level data, the Grantee will need to submit this data to DWR’s
Water Data Library (WDL), with a narrative description of data submittal activities included in project
reports, as described in Exhibit F, “Report Formats and Requirements.” Information regarding the WDL
and in what format to submit data in can be found at: http://www.water.ca.gov/waterdatalibrary/.
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EXHIBIT H
STATE AUDIT DOCUMENT REQUIREMENTS AND COST SHARE GUIDELINES FOR THE GRANTEE
The following provides a list of documents typically required by State Auditors and general guidelines for the
Grantee. List of documents pertains to both State funding and the Grantee’s Local Cost Share and details the
documents/records that State Auditors would need to review in the event of this Grant Agreement is audited.
The Grantee should ensure that such records are maintained for each funded project.
State Audit Document Requirements
Internal Controls
1. Organization chart (e.g., Agency’s overall organization chart and organization chart for the State funded
Program/Project).
2. Written internal procedures and flowcharts for the following:
a) Receipts and deposits
b) Disbursements
c) State reimbursement requests
d) Expenditure tracking of State funds
e) Guidelines, policy, and procedures on State funded Program/Project
3. Audit reports of the Agency internal control structure and/or financial statements within the last two years.
4. Prior audit reports on the State funded Program/Project.
State Funding:
1. Original Grant Agreement, any amendment(s) and budget modification documents.
2. A listing of all bond-funded grants, loans, or subventions received from the State.
3. A listing of all other funding sources for each Program/Project.
Contracts:
1. All subcontractor and consultant contracts and related or partners’ documents, if applicable.
2. Contracts between the Agency and member agencies as related to the State funded Program/Project.
Invoices:
1. Invoices from vendors and subcontractors for expenditures submitted to the State for payments under the
Grant Agreement.
2. Documentation linking subcontractor invoices to State reimbursement, requests and related Grant
Agreement budget line items.
3. Reimbursement requests submitted to the State for the Grant Agreement.
Cash Documents:
1. Receipts (copies of warrants) showing payments received from the State.
2. Deposit slips (or bank statements) showing deposit of the payments received from the State.
3. Cancelled checks or disbursement documents showing payments made to vendors, subcontractors,
consultants, and/or agents under the grants or loans.
4. Bank statements showing the deposit of the receipts.
Accounting Records:
1. Ledgers showing entries for funding receipts and cash disbursements.
2. Ledgers showing receipts and cash disbursement entries of other funding sources.
3. Bridging documents that tie the general ledger to requests for Grant Agreement reimbursement.
Administration Costs:
1. Supporting documents showing the calculation of administration costs.
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Personnel:
1. List of all contractors and Agency staff that worked on the State funded Program/Project.
2. Payroll records including timesheets for contractor staff and the Agency personnel who provided services
charged to the program
Project Files:
1.All supporting documentation maintained in the project files.
2. All Grant Agreement related correspondence.
Cost Share Guidelines
Cost Share consists of non-State funds, including in-kind services. In-kind services are defined as work
performed (i.e., dollar value of non-cash contributions) by the Grantee (and potentially other parties) directly
related to the execution of the funded project. Examples include volunteer services, equipment use, and use
of facilities. The cost if in-kind service can be counted as cost share in-lieu of actual funds (or revenue)
provided by the Grantee. Other cost share and in-kind service eligibility conditions may apply. Provided
below is guidance for documenting cost share with and without in-kind services.
1. Although tracked separately, in-kind services shall be documented and, to the extent feasible, supported
by the same methods used by the Grantee for its own employees. Such documentation should include
the following:
a. Detailed description of the contributed item(s) or service(s)
b. Purpose for which the contribution was made (tied to project work plan)
c. Name of contributing organization and date of contribution
d. Real or approximate value of contribution. Who valued the contribution and how was the value
determined? (e.g., actual, appraisal, fair market, etc.). Justification of rate. (See item no.2, below)
e. Person’s name and the function of the contributing person
f. Number of hours contributed
g. If multiple sources exist, these should be summarized on a table with summed charges
h. Source of contribution if it was provided by, obtained with, or supported by government funds
2. Rates for volunteer or in-kind services shall be consistent with those paid for similar work in the Grantee’s
organization. For example, volunteer service of clearing vegetation performed by an attorney shall be
valued at fair market value for this service, not the rate for professional legal services. In those instances,
in which the required skills are not found in the recipient organization, rates shall be consistent with those
paid for similar work in the labor market. Paid fringe benefits that are reasonable, allowable, and allocable
may be included in the valuation.
3. Cost share contribution (including in-kind services) shall be for costs and services directly attributed to
activities included in the Grant Agreement. These services, furnished by professional and technical
personnel, consultants, and other skilled labor may be counted as in-kind if the activities are an integral
and necessary part of the project funded by the Grant Agreement.
4. Cash contributions made to a project shall be documented as revenue and in-kind services as
expenditures. These costs should be tracked separately in the Grantee’s accounting system.
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EXHIBIT I
LOCAL PROJECT SPONSORS AND PROJECT LOCATIONS
The Grantee has assigned, for each project, a Local Project Sponsor (LPS) according to the roles of the
participating agencies identified in the IRWM Plan. LPSs may act on behalf of the Grantee for the purposes
of individual project management, oversight, compliance, and operations and maintenance. LPSs are
identified for each sponsored Project below:
Local Project Sponsor Agency Designation
Sponsored Project: Project 1: Via Princessa Park and Regional Infiltration BMP
Sponsor Agency: City of Santa Clarita
Agency Address: 23920 Valencia Blvd. Santa Clarita, CA 91355
Project Location:Santa Clarita, California (34.410433, -118.472555)
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Local Project Sponsor Agency Designation
Sponsored Project: Project 2: Sand Canyon Sewer Line Relocation
Sponsor Agency: Santa Clarita Valley Water Agency
Agency Address: 27234 Bouquet Canyon Road, Santa Clarita, CA 91350
Project Location:Santa Clarita, California (34.422885, -118.423564)
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Local Project Sponsor Agency Designation
Sponsored Project: Project 3:T&U Wells PFAS Treatment and Disinfection Facility
Sponsor Agency:Santa Clarita Valley Water Agency
Agency Address: 27234 Bouquet Canyon Rd., Santa Clarita, CA 91350-2173
Project Location:Santa Clarita, California (34.4252123, -118.5396678)
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Local Project Sponsor Agency Designation
Sponsored Project: Project 4: Los Angeles County Hasley Canyon Park Stormwater Capture Project
Sponsor Agency: Los Angeles County Department of Public Works
Agency Address: 900 S Fremont Ave, Alhambra, CA 91803-1331
Project Location:Castiac, California (34.452181, -118.619886)
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EXHIBIT J
APPRAISAL SPECIFICATIONS
For implementation projects that include Land Acquisition Only:
For property acquisitions funded by this Grant Agreement, the Grantee shall submit an appraisal for review
and approval by the Department of General Services or DWR’s Real Estate Branch prior to reimbursement or
depositing State funds into an escrow account. This information should be submitted at least 90 days prior to
a reimbursement request to account for review time. All appraisal reports, regardless of report format, shall
include all applicable Appraisal Specifications below. Appraisals for a total compensation of $150,000 or
more shall be reported as a Self-Contained Appraisal Report. Appraisals for a total compensation of less than
$150,000 may be reported as a Summary Appraisal Report, which includes all information necessary to arrive
at the appraiser’s conclusion. Appraisal Specifications 14, 16, 21, 23-25, and 28 shall be a narrative analysis
regardless of the reporting format.
1. Title page with sufficient identification of appraisal assignment.
2. Letter of transmittal summarizing important assumptions and conclusions, value estimate, date of
value and date of report.
3. Table of contents.
4. Assumptions and Limiting Conditions, Extraordinary Assumptions, and Hypothetical Conditions as
needed.
5. Description of the scope of work, including the extent of data collection and limitations, if any, in
obtaining relevant data.
6. Definition of Fair Market Value, as defined by California Code of Civil Procedure, § 1263.320.
7. Photographs of subject property and comparable data, including significant physical features and the
interior of structural improvements, if applicable.
8. Copies of Tax Assessor’s plat map with the subject marked along with all contiguous assessor’s
parcels that depict the ownership.
9. A legal description of the subject property, if available.
10. For large, remote or inaccessible parcels, provide aerial photographs or topographical maps depicting
the subject boundaries.
11. Three (3) year subject property history, including sales, listings, leases, options, zoning, applications
for permits, or other documents or facts that might indicate or affect use or value.
12. Discussion of any current Agreement of Sale, option, or listing of subject property. This issue required
increased diligence since state agencies often utilize non-profit organizations to quickly acquire
sensitive habitat parcels using Option Agreements. However, due to confidentiality clauses, the terms
of the Option are often not disclosed to the State. If the appraiser discovers evidence of an Option or
the possible existence of an Option, and the terms cannot be disclosed due to a confidentiality clause,
then the appraiser is to cease work and contact the client.
13. Regional, area, and neighborhood analyses. This information may be presented in a summary format.
14. Market conditions and trends including identification of the relevant market area, a discussion of
supply and demand within the relevant market area, and a discussion of the relevant market factors
impacting demand for site acquisition and leasing within the relevant market area. This information
may be presented in a summary format.
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15. Discussion of subject land/site characteristics (size, topography, current use, elevations, zoning and
land use issues, development entitlements, General Plan designation, utilities, offsite improvements,
access, land features such as levees and creeks, offsite improvements, easements and
encumbrances, covenants, conditions and restrictions, flood and earthquake information, toxic
hazards, water rights, mineral rights, toxic hazards, taxes and assessments, etc.).
16. Description of subject improvements including all structures, square footage, physical age, type of
construction, quality of construction, condition of improvements and/or identification of any permanent
plantings. Discussion of construction cost methodology, costs included and excluded, accrued
depreciation from all causes, remaining economic life, items of deferred maintenance and cost to cure,
and incurable items. Construction cost data shall include cost data source, date of estimate or date of
publication of cost manual, section and page reference of cost manual, copies of cost estimate if
provided from another source, replacement or reproduction cost method used, and supporting
calculations including worksheets or spreadsheets.
17. Subject property leasing and operating cost history, including all items of income and expense.
18. Analysis and conclusion of the larger parcel for partial taking appraisals. For partial taking appraisals,
Appraisal Specifications generally apply to the larger parcel rather than an ownership where the larger
parcel is not the entire ownership.
19. Include a copy of a recent preliminary title report (within the past year) as an appraisal exhibit.
Discuss the title exceptions and analyze the effect of title exceptions on fair market value.
20. For appraisals of partial takings or easements, a detailed description of the taking or easement area
including surface features and topography, easements, encumbrances or improvements including
levees within the subject partial take or easement, and whether the take area is characteristic of the
larger parcel. Any characteristics of the taking area, including existing pre-project levees that render
the take area different from the larger parcel shall be addressed in the valuation.
21. Opinion of highest and best use for the subject property, based on an in-depth analysis supporting the
concluded use which includes the detail required by the complexity of the analysis. Such support
typically requires a discussion of the four criteria of tests utilized to determine the highest and best use
of a property. If alternative feasible uses exist, explain and support market, development, cash flow,
and risk factors leading to an ultimate highest and best use decision.
22. All approaches to market value applicable to the property type and in the subject market. Explain and
support the exclusion of any usual approaches to value.
23. Map(s) showing all comparable properties in relation to the subject property.
24. Photographs and plat maps of comparable properties.
25. In-depth discussion of comparable properties, similarities and differences compared to the subject
property, adjustments to the comparable data, and discussion of the reliability and credibility of the
data as it relates to the indicated subject property value. Improved comparable sales which are used
to compare to vacant land subject properties shall include an allocation between land and
improvements, using methodology similar to methodology used in item 16 above to estimate
improvement value when possible, with an explanation of the methodology used.
26. Comparable data sheets.
a. For sales, include information on grantor/Grantee, sale/recordation dates, listed or asking price as
of the date of sale, highest and best use, financing, conditions of sale, buyer motivation, sufficient
location information (street address, post mile, and/or distance from local landmarks such as
bridges, road intersections, structures, etc.), land/site characteristics, improvements, source of any
allocation of sale price between land and improvements, and confirming source.
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b. For listings, also include marketing time from list date to effective date of the appraisal, original list
price, changes in list price, broker feedback, if available.
c. For leases, include significant information such as lessor/lessee, lease date and term, type of
lease, rent and escalation, expenses, size of space leased, tenant improvement allowance,
concessions, use restrictions, options, and confirming source. When comparing improved sales to
a vacant land subject, the contributory value of the improvements shall be segregated from the
land value.
27. For appraisals of easements, a before and after analysis of the burden of the easement on the fee,
with attention to how the easement affects highest and best use in the after condition. An Easement
Valuation Matrix or generalized easement valuation references may be used ONLY as a reference for
a secondary basis of value.
28. For partial taking and easement appraisals, valuation of the remainder in the after condition and
analysis and identification of any change in highest and best use or other characteristics in the after
condition, to establish severance damages to the remainder in the after condition, and a discussion of
special and general benefits, and cost to cure damages or construction contract work.
29. There are occasions where properties involve water rights, minerals, or salable timber that require
separate valuations. If an appraisal assignment includes water rights, minerals, or merchantable
timber that requires separate valuation, the valuation of the water rights, minerals, or merchantable
timber shall be completed by a credentialed subject matter specialist.
30. For partial taking and easement appraisals, presentation of the valuation in California partial taking
acquisition required format.
31. Implied dedication statement.
32. Reconciliation and final value estimate. Include analysis and comparison of the comparable sales to
the subject, and explain and support conclusions reached.
33. Discussion of any departures taken in the development of the appraisal.
34. Signed Certification consistent with the language found in Uniform Standards of Professional Appraisal
Practice.
35. If applicable, in addition to the above, appraisals of telecommunication sites shall also provide:
a. A discussion of market conditions and trends including identification of the relevant market, a
discussion of supply and demand within the relevant market area and a discussion of the relevant
market factors impacting demand for site acquisition and leasing within the relevant market area.
b. An analysis of other leases comparable to subject property. Factors to be discussed in the
analysis include the latitude, longitude, type of tower, tower height, number of rack spaces, number
of racks occupied, placement of racks, power source and adequacy, back-up power, vault and site
improvements description and location on site, other utilities; access, and road maintenance costs.
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EXHIBIT K
INFORMATION NEEDED FOR ESCROW PROCESSING AND CLOSURE
For implementation projects that include Land Acquisition Only:
The Grantee shall provide the following documents to the State Project Representative during the
escrow process. Property acquisition escrow documents shall be submitted within the term of this
Grant Agreement and after a qualified appraisal has been approved.
Name and Address of Title Company Handling the Escrow
Escrow Number
Name of Escrow Officer
Escrow Officer’s Phone Number
Dollar Amount Needed to Close Escrow
Legal Description of Property Being Acquired
Assessor’s Parcel Number(s) of Property Being Acquired
Copy of Title Insurance Report
Entity Taking Title as Named Insured on Title Insurance Policy
Copy of Escrow Instructions in Draft Form Prior to Recording for Review Purposes
Copy of Final Escrow Instructions
Verification that all Encumbrances (i.e., Liens, Back Taxes, and Similar Obligations) have been Cleared
Prior to Recording the Deed to Transfer Title
Copy of Deed for Review Purposes Prior to Recording
Copy of Deed as Recorded in County Recorder’s Office
Copy of Escrow Closure Notice
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EXHIBIT L
PROJECT MONITORING PLAN GUIDANCE
Introduction
For each project contained in Exhibit A, please include a brief description of the project (maximum ~150
words) including project location, implementation elements, need for the project (what problem will the project
address) and responds to the requirements listed below.
Project Monitoring Plan Requirements
The Project Monitoring Plan shall contain responses to the following questions:
What are the anticipated project physical benefits?
What are the corresponding numeric targets for each project benefit?
How will proposed numeric targets be measured?
What are baseline conditions?
When will the targets be met (e.g., upon project completion, five years after completion)?
How often will monitoring be undertaken (e.g., monthly, yearly).
Where are monitoring point locations (e.g., meter located at…, at stream mile…)? Include relevant
maps.
How will the project be maintained (e.g., irrigation, pest management, weed abatement)?
What will be the frequency and duration of maintenance proposed activities?
Are there any special environmental considerations (e.g., resource agency requirements, permit
requirements, CEQA/NEPA mitigation measures)?
Who is responsible for collecting the samples (i.e., who is conducting monitoring and/or
maintenance)?
How, and to whom, will monitoring results be reported (e.g., paper reports, online databases, public
meetings)?
What adaptive management strategies will be employed if problems are encountered during routine
monitoring or maintenance?
What is the anticipated life of the project?
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EXHIBIT M
INVOICE GUIDANCE FOR ADMINISTRATIVE AND OVERHEAD CHARGES
The funds provided pursuant to this Agreement may only be used for costs that are directly related to the
funded Project. The following provides a list of typical requirements for invoicing, specifically providing
guidance on the appropriate methods for invoicing administrative and direct overhead charges.
Administration Charges
Indirect and General Overhead (i.e., indirect overhead) charges are not an allowable expense for
reimbursement. However, administrative expenses that are apportioned directly to the project are eligible for
reimbursement. Cost such as rent, office supplies, fringe benefits, etc. can be “Direct Costs” and are eligible
expenses as long as:
There is a consistent, articulated method for how the costs are allocated that is submitted and
approved by the Grant Manager. The allocation method must be fully documented for auditors.
A “fully-burdened labor rate” can be used to capture allowable administrative costs.
The administrative/overhead costs can never include:
o Non-project specific personnel and accounting services performed within the Grantee or an
LPS’ organization
o Markup
o Tuition
o Conference fees
o Building and equipment depreciation or use allowances
Using a general overhead percentage is never allowed
Labor Rates
The Grantee must provide DWR with supporting documentation for personnel hours (see personnel billing
rates letter in example invoice packet). The personnel rate letter should be submitted to the DWR Grant
Manager prior to submittal of the first invoice. The supporting documentation must include, at a minimum,
employee classifications that will reimbursed by grant funds and the corresponding hourly rate range. These
rates should be “burdened”; the burdened rate must be consistent with the Grantee’s/Local Project Sponsors
standardized allocation methodology. The supporting documentation should also provide an explanation of
what costs make up the burdened rate and how those costs were determined. This information will be used
to compare against personnel hours summary table invoice back up documentation. Periodic updates may be
needed during the life of the grant which would be handled through a revised billing rate letter.