Loading...
HomeMy WebLinkAbout2024-02-13 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, February 13, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Black History Month Proclamation PRESENTATIONS One Story One City 2024 Presentation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS AMEND CONDITIONS OF APPROVAL FOR THE VISTA CANYON PROJECT AND CONSIDER ACTIONS PERTAINING TO THE VISTA CANYON ROAD BRIDGE PROJECT, S3037, AND WATER FACTORY - Council consideration to eliminate conditions of approval for Master Case No. 07-127 and adopt a resolution to assign developer's contracts to the City for the design of the Vista Canyon Road Bridge proj ect. Page 2 RECOMMENDED ACTION: City Council: 1. Conduct a public hearing to consider eliminating conditions of approval EN42 and EN43 of Master Case No. 07-127; requiring construction of the Vista Canyon Road Bridge. 2. Adopt a resolution which would do the following: a. Eliminate Condition Nos. EN42 and EN43 regarding construction of the Vista Canyon Road Bridge so that the City can construct the Bridge; b. Accept the Water Factory facility completed by Vista Canyon Ranch, LLC; c. Accept fencing, parking, and construction staging easements from Vista Canyon Ranch, LLC; d. Authorize the City Manager to execute agreements to acquire plans and specifications for design and construction of the Vista Canyon Road Bridge project in an amount not to exceed $999,661; and e. Authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fund (301) in the amount of $1,100,000 and appropriate to expenditure account S3037301-516101. NEW BUSINESS 2. CITY DELEGATE AND ALTERNATE REPRESENTATIVE FOR THE 2024 SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS' GENERAL ASSEMBLY - Each year, the City Council appoints a Delegate and an Alternate to the Southern California Association of Governments (SLAG) General Assembly. SCAG holds an annual Regional Conference and General Assembly Meeting where the Delegates take part in panel discussions with fellow elected officials and stakeholders throughout Southern California and may vote on resolutions proposed to the General Assembly. RECOMMENDED ACTION: City Council appoint a Delegate and an Alternate to the 2024 Southern California Association of Governments' General Assembly. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 23, 2024 Special Meeting. Page 3 4. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 23, 2024 Regular Meeting. 5. CHECK REGISTER NOS. 02 AND 03 - Check Register No. 02 for Period 12/15/23 through 12/28/23 and O1/04/24. Electronic Funds Transfers for the Period 12/18/23 through 12/29/23. Check Register No. 03 for Period 12/29/23 through 01/11/24 and 01/18/24. Electronic Funds Transfer for the Period 01/01/24 through 01/12/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 02 and Check Register No. 03. 6. ASSIGNMENT AGREEMENT WITH VITAL RECORDS CONTROL FOR RECORDS SERVICES - The City contracts for records storage services and destruction of inactive records. This item would approve the assignment agreement for these services with Vital Records Control. RECOMMENDED ACTION: City Council: Approve the assignment agreement with Vital Records Control. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 7. CITYWIDE JANITORIAL SUPPLIES CONTRACT - This item considers awarding a contract to American Sanitary Supplies for $117,534 to provide Citywide Janitorial Supplies. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to American Sanitary Supply for Citywide janitorial supplies in an amount not to exceed $97,945 and authorize a contingency of $19,589, for a total amount not to exceed $117,534. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 4 8. ACCEPTANCE OF AN EASEMENT FROM SOUTHERN CALIFORNIA EDISON (CITY HALL PARKING LOT) - This item considers the acceptance of an easement from Southern California Edison for a section of the City Hall Parking Lot. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to accept an easement from Southern California Edison Company, as described and shown on Exhibit "A" Legal Description and Exhibit "B" Partial Quitclaim of Easement, and execute a Certificate of Acceptance subject to City Attorney approval. 9. 2023-24 CONCRETE REHABILITATION PROGRAM, PROJECT M0152 AND 2023-24 ADA ACCESS RAMPS, PROJECT D0004 - PLANS AND SPECIFICATIONS AND CONSTRUCTION CONTRACT - The sidewalk repair program will replace selected existing sidewalks damaged by tree roots and pavement settlement. The access ramp construction program will serve people with disabilities through the installation of new access ramps. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Concrete Rehabilitation Program, Project MO152, and 2023-24 ADA Access Ramps, Project D0004. 2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $544,053 and authorize a contingency in the amount of $54,400, for a total contract amount not to exceed $598,453. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Thomas Frew IV and Greg Finley FUTURE MEETINGS The next regular meeting of the City Council will be held February 27, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 5 CERTIFICATION On February 8, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCL"ATION Black History Month February 2024 WHEREAS, Black History Month allows for a special opportunity to celebrate the history of African Americans, and to honor the many African Americans who have contributed to the progress of our nation; and WHEREAS, such recognition and knowledge can strengthen the insight of our community regarding the numerous accomplishments and contributions made by African Americans; and WHEREAS, many African Americans have made important contributions to our society, including Martin Luther King, Jr., one of the nation's greatest civil rights activists; Rosa Parks, whose famous decision to remain in her bus seat symbolized the spirit and defining moment of the Civil Rights Movement; Claudette Colvin, a 15-year-old who was arrested for refusing to give up her seat to a white passenger on a segregated bus in Montgomery, Alabama, which inspired an entire wave of the Civil Rights Movement; Jackie Robinson and Earl Lloyd, the first African Americans to integrate Major League Baseball and the National Basketball Association, respectively; and Thurgood Marshall, the first African American United States Supreme Court Justice; and WHEREAS, it is important to recognize the courage and strength demonstrated by each of these leaders, along with many other African Americans by celebrating their success and national achievement. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim February 2024, as Black History Month. Signed this 13th day of February, 2024. Cameron Smyth, Mayor Santa. Clarita, California