HomeMy WebLinkAbout2024-02-13 - MINUTES - REGULARCITY OF SANTA CLARITA
City Council
�M Regular Meeting
Joint Meeting with
Board of Library Trustees
Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City
Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President,
City Manager/Executive Director, City Attorney/Counsel, and City C1erklSecretary
Tuesday, February 13, 2024
—Minutes—
6:00 PM
INVOCATION
Councilmember Weste delivered the invocation.
CALL TO ORDER
City Council Chambers
Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library
Trustees at 6:25 p.m.
ROLL CALL
All Councilmembers were present.
FLAG SALUTE
Mayor Smyth led the flag salute.
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Addressing the Council regarding Black History Month was Tony Maldonado.
Mayor Smyth recognized February as Black History Month and the enduring impact of the
African American community on our nation; spoke of the City's annual MLK Unity Walk at
Central Park; proclaimed February 2024 as Black History Month; and invited Michelle Simmons
and Bee BRAVE Ambassadors to the dais to accept the proclamation and take a photo.
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PRESENTATIONS
Mayor Smyth invited Director of Human Resources and Library Services Kristi Hobrecker to the
lectern to announce the 2024 One Story One City program book. Ms. Hobrecker announced that
the book is The Woman in the Castello by Kelsey James and provided members of the Council
with a copy. Ms. Hobrecker invited the community to participate in the One Story One City
events throughout the year.
PUBLIC PARTICIPATION
Addressing the Council were Douglas (no last name provided) regarding manufactured home
rent adjustment issues and library hours; Paula Pitti regarding ruts on community bike paths;
Steve Petzold regarding the appointment process for Parks Commissioners; Elaine (no last name
provided) regarding trash collection rates in mobile home parks; Tony Maldonado regarding the
upcoming elections, activities for single people, inclusion in community outreach, and public
transportation; and Michael Hansel regarding lighting at Central Park, Smartmatic vote training,
vote -by -mail drop boxes, and freeway construction.
One written comment card was received regarding library hours.
STAFF COMMENTS
City Manager Ken Striplin addressed the speaker's comment regarding library hours with a
reminder that hours are posted on library doors. Mr. Striplin responded to concerns regarding
bike path issues. Mr. Striplin addressed the speaker's remark regarding trash rates at her mobile
home park by underscoring City staffs efforts in speaking to property managers to amend lease
agreements, and reiterated that the City does not have the right to force property managers to
subsidize increased rates. In regards to the comment concerning community outreach, Mr.
Striplin cited the City's continuing effort to increase social media outreach to Hispanic
communities, and referred the speaker to reach out to Communications Manager Carrie Lujan.
Mr. Striplin responded regarding vote -by -mail drop boxes by stating that the County selects the
methods in which they collect votes, not the City.
Councilmember Gibbs asked that City staff reach out to CalTrans regarding Northbound 14
freeway construction at Placerita.
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
Councilwoman McLean requested adjournment in memory of Greg Finley; commented on Mr.
Finley's work with youth and the Canyon Theatre Guild; and spoke to his extensive roles in
voice work, directing, and writing. Councilwoman McLean suggested watching live footage of
bald eagles and their three eggs posted on YouTube, provided by FriendsofBigBearValley.org.
Councilwoman McLean watched the County's health webinar regarding air quality at the
Chiquita Canyon Landfill on February 7 and remarked that the root cause of odors was never
determined. Couincilwoman McLean continued by highlighting her pride in leading the fight to
keep a landfill out of Elsmere Canyon. Councilwoman McLean questioned what needs to be
done to change or add language in Commissioner applications that makes it clear that they must
use their City address and reside in the City. Mr. Striplin confirmed that language is already
included in the application.
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Councilmember Gibbs spoke regarding the Legislative Committee meeting and commented on
Prop 47 and Prop 57.
Mayor Pro Tern Miranda wished all a happy Valentine's Day.
Councilmember Weste commented on District Attorney George Gasc6n and encouraged
residents to vote; mentioned Holocaust survivor Joseph Alexander's presentation at Hart High
School on February 25; spoke regarding the 2024 Newhallywood Silent Film Festival February
16 through February 18, in various venues throughout Old Town Newhall; and called for an
adjournment in memory of Thomas Frew IV.
Mayor Smyth spoke on supporting change in the District Attorney's office in order to implement
legislation regarding prosecution.
PUBLIC HEARINGS
ITEM 1
AMEND CONDITIONS OF APPROVAL FOR THE VISTA CANYON PROJECT AND
CONSIDER ACTIONS PERTAINING TO THE VISTA CANYON ROAD BRIDGE
PROJECT, 53037, AND WATER FACTORY
Council consideration to eliminate conditions of approval for Master Case No. 07-127 and adopt
a resolution to assign developer's contracts to the City for the design of the Vista Canyon Road
.•. Bridge project.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing to consider eliminating conditions of approval EN42 and EN43 of
Master Case No. 07-127; requiring construction of the Vista Canyon Road Bridge.
2. Adopt a resolution which would do the following:
a. Eliminate Condition Nos. EN42 and EN43 regarding construction of the Vista
Canyon Road Bridge so that the City can construct the Bridge;
b. Accept the Water Factory facility completed by Vista Canyon Ranch, LLC;
c. Accept fencing, parking, and construction staging easements from Vista Canyon
Ranch, LLC;
d. Authorize the City Manager to execute agreements to acquire plans and specifications
for design and construction of the Vista Canyon Road Bridge project in an amount
not to exceed $999,661; and
e. Authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare
District Fund (301) in the amount of $1,100,000 and appropriate to expenditure
account 53037301-516101.
Mayor Smyth opened the Public Hearing.
0=0 Deputy City Clerk Amanda Santos stated that all notices required by law have been provided.
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Assistant City Engineer Shannon Pickett provided the staff presentation.
Addressing the Council was TimBen Boydston in a neutral position.
Mayor Smyth closed the public comment and asked the City Manager to address the issue of a
surety and loan pay back.
The City Manager commented that the City balances multiple priorities and financial strain,
along with wanting to secure right-of-way and easements; addressed emergency evacuation near
Vista Canyon; and explained the proposed loan is from the Eastside District, which collects
Bridge & Thoroughfare (B&T) funds from the project, and additional housing that will be built
will be obligated to pay back B&T fees, which will be used to pay back the General Fund for the
loan. The City Manager continued by stating that long term construction of the bridge will be
factored in Phase II.
Councilmember Weste commented that she is grateful for the City's foresight to build a bridge
near Vista Canyon.
Mayor Pro Tern Miranda commented on the developer committing to a project of this size and
overcoming obstacles.
Adopted Resolution No. 24-5
RESULT:
APPROVED [UNANIMOUS]
MOVER:
Laurene Weste, Councilmember
SECONDER:
Marsha McLean, Councilmember
AYES:
Smyth, Miranda, Gibbs, McLean, Weste
NEW BUSINESS
ITEM 2
CITY DELEGATE AND ALTERNATE REPRESENTATIVE FOR THE 2024 SOUTHERN
CALIFORNIA ASSOCIATION OF GOVERNMENTS' GENERAL ASSEMBLY
Each year, the City Council appoints a Delegate and an Alternate to the Southern California
Association of Governments (SCAG) General Assembly. SCAG holds an annual Regional
Conference and General Assembly Meeting where the Delegates take part in panel discussions
with fellow elected officials and stakeholders throughout Southern California and may vote on
resolutions proposed to the General Assembly.
RECOMMENDED ACTION:
City Council appoint a Delegate and an Alternate to the 2024 Southern California Association of
Governments' General Assembly.
Intergovernmental Relations Officer Masis Hagobian provided the staff report.
Mayor Smyth suggested Councilmember Gibbs and Councilwoman McLean retain their roles as
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Delegate and Alternate, respectively.
Councilmember Weste made a motion and Mayor Pro Tern Miranda seconded the motion to
uphold last year's designations.
RESULT: APPROVED [UNANIMOUS]
MOVER: Laurene Weste, Councilmember
SECONDER: Bill Miranda, Mayor Pro Tern
AYES: Smyth, Miranda, Gibbs, McLean, Weste
CONSENT CALENDAR
RESULT: APPROVED [UNANIMOUS]
MOVER: Jason Gibbs, Councilmember
SECONDER: Marsha McLean, Councilmember
AYES: Smyth, Miranda, Gibbs, McLean, Weste
ITEM 3
APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the January 23, 2024, Special
Meeting
ITEM 4
APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval.
RECOMMENDED ACTION: City Council approve the minutes of the January 23, 2024,
Regular Meeting
ITEM 5
CHECK REGISTER NOS. 02 AND 03
Check Register No. 02 for Period 12/15/23 through 12/28/23 and 01/04/24. Electronic Funds
Transfers for the Period 12/18/23 through 12/29/23. Check Register No. 03 for Period 12/29/23
through 01/11/24 and 01/18/24. Electronic Funds Transfer for the Period 01/01/24 through
01/12/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register No. 02
and Check Register No. 03.
ITEM 6
ASSIGNMENT AGREEMENT WITH VITAL RECORDS CONTROL FOR RECORDS
SERVICES
The City contracts for records storage services and destruction of inactive records. This item
•E% would approve the assignment agreement for these services with Vital Records Control.
RECOMMENDED ACTION:
City Council:
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Approve the assignment agreement with Vital Records Control.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 7
CITYWIDE JANITORIAL SUPPLIES CONTRACT
This item considers awarding a contract to American Sanitary Supplies for $117,534 to provide
Citywide Janitorial Supplies.
RECOMMENDED ACTION:
City Council:
1. Award a one-year contract to American Sanitary Supply for Citywide janitorial supplies in an
amount not to exceed $97,945 and authorize a contingency of $19,589, for a total amount not
to exceed $117,534.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year two, not to exceed the annual contract amount, plus an adjustment
in compensation consistent with the appropriate Consumer Price Index, upon request of the
contractor, and contingent upon the appropriation of funds by the City Council in the annual
budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
ITEM 8
ACCEPTANCE OF AN EASEMENT FROM SOUTHERN CALIFORNIA EDISON (CITY
HALL PARKING LOT)
This item considers the acceptance of an easement from Southern California Edison for a section
of the City Hall Parking Lot.
RECOMMENDED ACTION:
City Council approve and authorize the City Manager or designee to accept an easement from
Southern California Edison Company, as described and shown on Exhibit "A" Legal Description
and Exhibit "B" Partial Quitclaim of Easement, and execute a Certificate of Acceptance subject
to City Attorney approval.
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ITEM 9
2023-24 CONCRETE REHABILITATION PROGRAM, PROJECT MO152 AND 2023-24 ADA
ACCESS RAMPS, PROJECT D0004 - PLANS AND SPECIFICATIONS AND
CONSTRUCTION CONTRACT
The sidewalk repair program will replace selected existing sidewalks damaged by tree roots and
pavement settlement. The access ramp construction program will serve people with disabilities
through the installation of new access ramps.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for the 2023-24 Concrete Rehabilitation Program,
Project MO152, and 2023-24 ADA Access Ramps, Project D0004.
2. Award the construction contract to R.C. Becker and Son, Inc., in the amount of $544,053 and
authorize a contingency in the amount of $54,400, for a total contract amount not to exceed
$598,453.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
Addressing the Council was Tony Maldonado.
Mayor Smyth expressed appreciation for the responsiveness of Public Works staff.
PUBLIC PARTICIPATION II
No additional requests to speak were received.
ADJOURNMENT
Mayor Smyth adjourned the Regular Meeting in memory of Thomas Frew IV and Greg Finley at
7:36 p.m.
ATTEST: —
CITY CLERK
MAYOR
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