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Home My WebLink About2024-04-09 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 9, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Gibbs CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Autism Acceptance Month Proclamation Steve Ioerger Open Space Preservation District Donation Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 26, 2024 Regular Meeting. Page 2 2. CHECK REGISTER NO. 07 - Check Register No. 07 for the Period 02/23/24 through 03/07/24 and 03/14/24. Electronic Funds Transfers for the Period of 02/26/24 through 03/08/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 07. 3. TRANSIT MAINTENANCE FACILITY HVAC UPGRADES, PROJECT M1042 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Transit Maintenance Facility HVAC Upgrades project. The improvements include replacing several pieces of air-conditioning equipment at the Transit Maintenance Facility including ten water -sourced heat pumps and one make-up air unit. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Transit Maintenance Facility HVAC Upgrades, Project M 1042. 2. Find the Transit Maintenance Facility HVAC Upgrades construction project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Award the construction contract to Pardess Air, Inc., in the amount of $476,000 and authorize a contingency in the amount of $71,400, for a total contract amount not to exceed $547,400. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 4. THE RINK SPORTS PAVILION - PHASE 1 (GRADING), PROJECT P3034 - PLANS AND SPECIFICATIONS, CONSTRUCTION CONTRACT, AND SUPPORT SERVICES CONTRACTS - This item considers the plans and specifications, a construction contract, and support services contracts for The Rink Sports Pavilion - Phase I project. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for The Rink Sports Pavilion — Phase I (Grading), Project P3034. 2. Award the construction contract to R.C. Becker & Son, Inc., in the amount of $477,839 and authorize a contingency in the amount of $47,784, for a total contract amount not to exceed $525,623. 3. Extend the current contract and authorize an increased expenditure authority for Page 3 construction support services for The Rink Sports Pavilion — Phase I (Grading), Project P3034, with Anil Verma Associates, Inc. in the amount of $44,807 and authorize a contingency in the amount of $4,480, for a total additional contract amount not to exceed $49,287. 4. Extend the current contract and authorize an increased expenditure authority for geotechnical support services for The Rink Sports Pavilion — Phase I (Grading), Project P3034, with R.T. Frankian and Associates in the amount of $56,200 and authorize a contingency in the amount of $11,240, for a total additional contract amount not to exceed $67,440. 5. Extend the current contract and authorize an increased expenditure authority for construction management services for The Rink Sports Pavilion — Phase I (Grading), Project P3034 with RP Development Services in the amount of $274,914 and authorize a contingency in the amount of $27,491, for a total additional contract amount not to exceed $302,405. 6. Appropriate one-time funds in the amount of $980,201 to The Rink Sports Pavilion, Project P3034, from the Facilities Fund (Fund 723) to expenditure account P3034723- 516101. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY A, PROJECT M0153 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. This item considers the award of a construction contract for the Overlay A project. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay A, Project MO153. 2. Find the 2023-24 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Award the construction contract to LCR Earthwork and Engineering, Corp., in the amount of $1,382,146 and authorize a contingency in the amount of $276,429, for a total contract amount not to exceed $1,658,575. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 6. CONTRACT WITH MODEL 1 BUS SALES FOR THE PURCHASE AND DELIVERY OF DIAL -A -RIDE AND GO! SANTA CLARITA BUSES - This item considers the award of a contract to Model One Bus Sales for the purchase and delivery of two CNG cutaway buses and one zero -emission van to replace vehicles at the end of their useful life. RECOMMENDED ACTION: City Council: Appropriate $208,400 in Metro Access For All grant funding and $63,100 in local return revenue to account 7003702-520103, for a total of $271,500, increase revenue account 700-462101 by $208,400, and increase revenue account 700-442207 by $63,100. 2. Authorize the City Manager or designee to negotiate and execute a contract with Model 1 Bus Sales for the purchase of two CNG cutaway buses, one zero -emission van, charger, tools, training, and spare parts for an amount not to exceed $719,744, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 7. TERMINATION OF CONTRACT WITH EL DORADO NATIONAL AND REPLACEMENT CONTRACT WITH NEW FLYER CORPORATION FOR THE PURCHASE AND DELIVERY OF NEW FUEL CELL BUSES - This item considers the termination of the existing contract with El Dorado National and the award of a contract to New Flyer Corporation for the purchase and delivery of four new zero - emission hydrogen fuel cell buses. RECOMMENDED ACTION: City Council: Authorize the City Manager or designee to terminate the two existing contracts will El Dorado National Corporation for the purchase and delivery of zero -emission fuel cell buses. 2. Authorize the City Manager or designee to negotiate and execute a contract with New Flyer Corporation for the purchase of four hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $6,130,050, or modify the award in the event issues of impossibility of performance arise subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Peter Donald Rimac Page 5 FUTURE MEETINGS The next regular meeting of the City Council will be held April 23, 2024, at 6:00 PM in the Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On April 4, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCLAMATION Autism Acceptance Month April 2024 WHEREAS, autism spectrum disorder is a developmental disability that can cause significant social, communication, and behavioral challenges and is the fastest growing developmental disorder; and WHEREAS, in the United States, autism affects an estimated one in 36 children and one in 45 adults; and WHEREAS, every April, the Autism Society works to build an inclusive community where autistic individuals are embraced and supported to achieve the highest quality of life possible; and WHEREAS, the Autism Society was founded in 1965 and hosted one of its first nationwide efforts of an awareness campaign called National Autistic Children's Week in 1972, which subsequently evolved in to Autism Awareness Month; and WHEREAS, in 2021, Autism Awareness Month was renamed Autism Acceptance Month to foster acceptance and ignite changes. The Autism Society deeply understands the need to foster awareness and acceptance to ignite change and a healthier lifestyle through improved opportunities for people with autism; and WHEREAS, the aims for Autism Awareness Month are to inform the general public about the potential needs of people with autism and to stress the importance of early diagnosis and early intervention, as well as the importance of providing appropriate support that continues through adulthood; and WHEREAS, in the City of Santa Clarita, Special Needs Athletes and Peers, also known as SNAP Sports, utilizes The Cube — Ice and Entertainment Center to provide individuals with disabilities the opportunity to engage in a variety of activities including weekly developemental skating programs and the SNAP Flyers Hockey Club. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 2024, as Autism Acceptance Month, and will continue to create disability awareness and inclusion for all members of our community. Signed this 9th day ofApril, 2024. Cameron Smyth, Mayor Santa Clarita, California