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HomeMy WebLinkAbout2024-04-23 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 23, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS National Volunteer Week Proclamation National Arbor Day Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS UNFINISHED BUSINESS UPDATE TO SPEED HUMP/CUSHION PROGRAM - This item would streamline the City's Speed Hump/Cushion Program application process and bring responsibility for installation costs into conformance with existing practice. RECOMMENDED ACTION: City Council approve the update to the Citywide Speed Hump/Cushion Program, which will allow an individual property owner to request a speed hump/cushion evaluation with the initial support of ten percent of the property owners on the subject street and establish timelines for subsequent installation or removal requests. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and costs associated with program implementation. Page 2 CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 9, 2024 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 9, 2024 Regular Meeting. 4. CHECK REGISTER NO. 08 - Check Register No. 08 for the Period 03/08/24 through 03/21/24 and 03/28/24. Electronic Funds Transfers for the Period of 03/11/24 through 03/22/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 08. 5. LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT - City Council consideration to award a contract to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians. RECOMMENDED ACTION: City Council: 1. Award a contract to Stay Green Inc. to provide landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year contract amount not to exceed $3,064,598. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 3 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110. 6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 6. AUTHORITY TO EXECUTE A CONTRACT AMENDMENT WITH THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2024-25 MEASURE H ALLOCATION - City Council to consider approval of a contract amendment with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to continue the implementation of the Community Plan to Address Homelessness. RECOMMENDED ACTION: City Council: Approve and authorize the City Manager or designee to execute an amendment to the contract with the County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $335,217 to assist with completing construction on Family Promise of Santa Clarita Valley's interim housing facility in the Newhall community and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness. 2. Increase revenue account 272-462101 by $335,217, and appropriate $25,979 to expenditure account 2723205-500201 for the Homeless Services Coordinator, and $309,238 to expenditure account 2723205-516101 for the Family Promise interim housing facility. Authorize the City Manager or designee to execute all contracts and associated documents and make non -material amendments that may arise, subject to City Attorney approval. Page 4 7. CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item awards a construction contract for the Circulation Improvement Program, Phase III - Catch Basin Relocation. The improvements include relocating an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Circulation Improvement Program, Phase III — Catch Basin Relocation, Project C0064. 2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242. 4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III — Catch Basin Relocation. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Circulation Improvement Program, Phase III. The improvements include increasing capacity and improving traffic flow at five proposed locations within the City of Santa Clarita. The scope of work generally includes the construction of street improvements, traffic signal modifications, landscaping, and signing and striping. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the Circulation hnprovement Program, Phase III, Project C0072. 2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Page 5 Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held May 14, 2024, at 6:00 PM in the Council Chambers, lst floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On April 18, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCLAMATI ION National Volunteer Week April2l-27, 2024 WHEREAS, the month of April has been designated nationwide as the time to recognize the hard work, commitment, and passion of volunteers; and WHEREAS, along with the rest of the country, we celebrate volunteers during National Volunteer Week, April 21-27, 2024; and WHEREAS, every year, thousands of Santa Clarita volunteers accomplish significant projects and help with events in the community; and WHEREAS, in 2023, the City of Santa Clarita had 5,849 volunteers with 57 volunteers being awarded the President's Volunteer Service Award for having volunteered more than 100 hours throughout the year; and WHEREAS, we partner with residents, businesses, faith -based organizations, schools, and community -based organizations to make a difference and make Santa Clarita a better place to live, work, and play; and WHEREAS, our volunteers are vital to Santa Clarita's economic and social well-being; and WHEREAS, the City of Santa Clarita celebrates Volunteer Week by recognizing our valued volunteers. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 21-April 27, 2024, as Natioj Volunteer Week, and encourage residents to recognize the positive impact of volunteerism in our community, to thank those who serve, and to find ways to volunteer and give back to our community. Signed this 23rd day of April, 2024. PROCLAMATION Arbor Day April26, 2024 WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees and this holiday called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and WHEREAS, Arbor Day is now observed throughout the nation and the world and the celebration of Arbor Day encourages the planting of trees in urban forests and wildland areas, encourages appreciation, protection, renewal, and sound management of our forests, and encourages a healthy ecosystem; and WHEREAS, trees and shrubs improve the quality of urban environments by preventing erosion, controlling the wind, reducing noise and air pollution, and by enhancing the aesthetic quality of life; and WHEREAS, trees can help offset the greenhouse effect by turning carbon dioxide, the primary cause of global warming, into life-giving oxygen; and WHEREAS, the planting of these trees in the City of Santa Clarita will also help conserve energy use by shading and cooling buildings and pavement; and WHEREAS, through the participation of residents of California and Santa Clarita in Arbor Day activities and in its principles throughout the year, we can pass on an enduring heritage of vital natural resources to future generations. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim April 26, 2024, as Arbor Day, and urges all residents to observe this day and the month of April by planting trees throughout our beautiful community. Signed this 23rd day of April, 2024. Cameron Smyth, Mayor Santa Clarita, California