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Home My WebLink About2024-04-23 - AGENDA REPORTS - REGULAR MIN APPROVALO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, April 9, 2024 —Minutes— 6:00 PM INVOCATION Councilmember Gibbs delivered the invocation. City Council Chambers U CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:07.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Gibbs led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilwoman McLean requested a correction to the March 26, 2024, Regular Meeting Minutes. AWARDS AND RECOGNITIONS Mayor Smyth spoke of the Autism Society of America's Celebrate Difference campaign in honor of Autism Acceptance Month and the City's Inclusive Services that partners with organizations throughout the community. Mayor Smyth announced that the City proclaims April 2024 as Autism Acceptance Month and invited SNAP Sports Board members Kim Soash and Chandra Neal, coaches, and athletes to the dais to accept the proclamation and take a photo. Packet Pg. 23 O Mayor Smyth acknowledged the incredible donation of $60,000 from Steve Ioerger to be used toward the maintenance and creation of trails throughout the City's open space. Mayor Smyth spoke of the time and dedication of The Elder volunteer group, founded by Mr. Ioerger, for their help in building and maintaining open space trails. Mayor Smyth invited Mr. Ioerger and members of The Elder group to the dais to receive a certificate and take a photo. Councilmember Weste recognized newly retired General Maintenance Specialist Joe Mastroianni for his service to the City and invited Mr. Mastroianni to the dais to receive a certificate and take a photo. PUBLIC PARTICIPATION Addressing the Council were Kari McCoy, representing LEAP Children's Museum, regarding a benefits of the museum; Diane Zimmerman regarding New California State, City Manager and City Attorney contracts, and homeless issues; Felicia Sheppard and David Stears, representing v the theatre community, regarding thanking Council for the support of The Main and upcoming theater productions; Cindy Josten regarding the November election; and Thomas Graney regarding a proposed trail next to his property. o U One written comment was received regarding Mr. Mastroianni. STAFF COMMENTS City Manager Ken Striplin commented that staff will speak with Mr. Graney before he leaves the chambers this evening, and Arts and Events Manager Phil Lantis will reach out to Ms. McCoy regarding the LEAP Children's Museum. Councilmember Weste commented on meeting, along with Assistant City Manager Frank Oviedo, with Ms. McCoy regarding the children's museum, and suggested that Town Center could be a possible good location for it. Councilwoman McLean spoke also of meeting with Ms. McCoy, giving her advice on promoting the idea, and wished her the best of luck on the museum. Councilmember Miranda discussed the Council's long-term agenda to create a cultural museum; the possibility of the LEAP children's museum being a a part of it; but would support an interim step of a temporary facility. Councilmember Miranda commented on Ms. Sheppard's and Mr. Stears' support for the arts and the great talent displayed in the arts district in Old Town Newhall. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste requested adjournment of tonight's meeting in memory of Peter Donald Rimac. Councilmember Weste announced that the 28th Annual Cowboy festival will be at Hart Park April 19 through 21. Page 2 Packet Pg. 24 O Councilmember Weste commented that Hart Park has a lack of personnel since the pandemic and requested that the City look into working with Los Angeles County (County) on a temporary memorandum of understanding to have City staff work at the park, giving staff an opportunity to learn more about the park and to increase security. Councilwoman McLean commented that the County should take responsibility for keeping the park safe prior to the transition to the City. Councilmember Weste commented on the important artifacts located at the park, this action is a short-term measure, and the City should work with the County to ensure that the park remains intact. City Manager Ken Striplin responded to the Mayor's inquiry regarding conversations with the County, stated that he has met with the County to discuss the issues, is awaiting their response to a request for a corrective action plan, and their commitment to additional staffing. Council concurred to wait to hear the County's proposal. Mayor Pro Tern Miranda invited cancer victims and their loved ones to an upcoming open forum L meeting, Demystifying Cancer, at the College of the Canyon's Performing Arts Center where UCLA Health Doctors will hold a free meeting on April 18 to share what they are doing to fight v r cancer. a Councilwoman McLean mentioned attending the Easter Egg Hunt held at the Aquatic Center and 0 v also the ribbon cutting ceremony for the City's 38th park, Skyline Ranch Park. Councilwoman McLean commented on the eclipse of the sun and spoke of attending a San Fernando Valley c Council of Governments meeting, and as Chair, called for a recess for all in attendance to view R the eclipse at 11:05 a.m. N CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 1 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the March 26, 2024, Regular Meeting. ITEM 2 CHECK REGISTER NO. 07 Check Register No. 07 for the Period 02/23/24 through 03/07/24 and 03/14/24. Electronic Funds Transfers for the Period of 02/26/24 through 03/08/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 07. Page 3 Packet Pg. 25 O ITEM 3 TRANSIT MAINTENANCE FACILITY HVAC UPGRADES, PROJECT M1042 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item considers awarding a construction contract for the Transit Maintenance Facility HVAC Upgrades project. The improvements include replacing several pieces of air-conditioning equipment at the Transit Maintenance Facility including ten water -sourced heat pumps and one make-up air unit. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Transit Maintenance Facility HVAC Upgrades, Project M 1042. 2. Find the Transit Maintenance Facility HVAC Upgrades construction project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Award the construction contract to Pardess Air, Inc., in the amount of $476,000 and authorize a contingency in the amount of $71,400, for a total contract amount not to exceed $547,400. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 4 THE RINK SPORTS PAVILION - PHASE 1 (GRADING), PROJECT P3034 - PLANS AND SPECIFICATIONS, CONSTRUCTION CONTRACT, AND SUPPORT SERVICES CONTRACTS This item considers the plans and specifications, a construction contract, and support services contracts for The Rink Sports Pavilion - Phase I project. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for The Rink Sports Pavilion — Phase I (Grading), Project P3034. 2. Award the construction contract to R.C. Becker & Son, Inc., in the amount of $477,839 and authorize a contingency in the amount of $47,784, for a total contract amount not to exceed $525,623. 3. Extend the current contract and authorize an increased expenditure authority for construction support services for The Rink Sports Pavilion — Phase I (Grading), Project P3034, with Anil Verma Associates, Inc. in the amount of $44,807 and authorize a contingency in the amount of $4,480, for a total additional contract amount not to exceed $49,287. U Page 4 Packet Pg. 26 O 4. Extend the current contract and authorize an increased expenditure authority for geotechnical support services for The Rink Sports Pavilion — Phase I (Grading), Project P3034, with R.T. Frankian and Associates in the amount of $56,200 and authorize a contingency in the amount of $11,240, for a total additional contract amount not to exceed $67,440. 5. Extend the current contract and authorize an increased expenditure authority for construction management services for The Rink Sports Pavilion — Phase I (Grading), Project P3034 with RP Development Services in the amount of $274,914 and authorize a contingency in the amount of $27,491, for a total additional contract amount not to exceed $302,405. 6. Appropriate one-time funds in the amount of $980,201 to The Rink Sports Pavilion, Project P3034, from the Facilities Fund (Fund 723) to expenditure account P3034723-516101. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. v r a� 0 ITEM 5 v 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY A, PROJECT MO153 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. This item considers the award of a construction contract for the Overlay A project. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay A, Proj ect MO 153. 2. Find the 2023-24 Overlay and Slurry Seal Program is exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Award the construction contract to LCR Earthwork and Engineering, Corp., in the amount of $1,382,146 and authorize a contingency in the amount of $276,429, for a total contract amount not to exceed $1,658,575. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 Packet Pg. 27 O ITEM 6 CONTRACT WITH MODEL 1 BUS SALES FOR THE PURCHASE AND DELIVERY OF DIAL -A -RIDE AND GO! SANTA CLARITA BUSES This item considers the award of a contract to Model One Bus Sales for the purchase and delivery of two CNG cutaway buses and one zero -emission van to replace vehicles at the end of their useful life. RECOMMENDED ACTION: City Council: 1. Appropriate $208,400 in Metro Access For All grant funding and $63,100 in local return revenue to account 7003702-520103, for a total of $271,500, increase revenue account 700 462101 by $208,400, and increase revenue account 700-442207 by $63,100. 2. Authorize the City Manager or designee to negotiate and execute a contract with Model 1 M Bus Sales for the purchase of two CNG cutaway buses, one zero -emission van, charger, v tools, training, and spare parts for an amount not to exceed $719,744, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 0 U ITEM 7 TERMINATION OF CONTRACT WITH EL DORADO NATIONAL AND REPLACEMENT CONTRACT WITH NEW FLYER CORPORATION FOR THE PURCHASE AND DELIVERY OF NEW FUEL CELL BUSES This item considers the termination of the existing contract with El Dorado National and the award of a contract to New Flyer Corporation for the purchase and delivery of four new zero - emission hydrogen fuel cell buses. RECOMMENDED ACTION: City Council: Authorize the City Manager or designee to terminate the two existing contracts will El Dorado National Corporation for the purchase and delivery of zero -emission fuel cell buses 2. Authorize the City Manager or designee to negotiate and execute a contract with New Flyer Corporation for the purchase of four hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $6,130,050, or modify the award in the event issues of impossibility of performance arise subject to City Attorney approval. PUBLIC PARTICIPATION II No additional requests to speak were received. Page 6 Packet Pg. 28 O ADJOURNMENT Mayor Smyth adjourned the Regular Meeting in memory of Peter Donald Rimac at 7:02 p.m. ATTEST: CITY CLERK MAYOR U Page 7 Packet Pg. 29