HomeMy WebLinkAbout2024-04-23 - AGENDA REPORTS - LMD ZONE 2008-1 CONTRO
Agenda Item: 5
1. CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: TA 4¢„� _�
DATE: April 23, 2024
SUBJECT: LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
Award a contract to Stay Green Inc. to provide landscape maintenance services for
Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year
contract amount not to exceed $3,064,598.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options beginning in year three, not to exceed the annual contract amount, inclusive of as -
needed expenditure authority, plus an adjustment in compensation consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund
Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920.
5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043
from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110.
6. Find that the award of contracts is exempt from the California Environmental Quality Act
pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h)
Maintenance of Existing Landscaping.
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BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services through
contracts with private companies. Request for Proposal (RFP) LMD-23-24-26 for the
maintenance of LMD Zone 2008-1 (Area Wide Major Thoroughfare Medians) was published
and circulated via the City's e-procurement system BidNet on February 13, 2024.
Unlike a bid procurement, where the recommended contract award is based upon the lowest,
most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to
evaluate and score proposals. This approach reinforces performance expectations and ensures
that vendors dedicate adequate employees to service the contract. While the price for services is
a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the
evaluation criteria focuses on the overall value provided, including the composition and structure
of the contractor's crew, their schedule to rotate through the maintenance areas, understanding of
the specifications, and references.
The following categories comprised the weighted criteria used to evaluate proposals:
• Value Provided - Team Composition/Crew Structure/Rotation Schedule/Response
Times (65%)
• Acknowledgement and Understanding of Specifications (15%)
• Proposal Amount (10%)
• References and Certifications (10%)
The City transmitted the solicitation to 568 vendors on BidNet, of which 36 vendors downloaded
the RFP. Seven companies submitted proposals for consideration. An evaluation panel
comprised of staff representing the City's Special Districts division scored the responses based
on a 300-point system, with the results outlined below:
COMPANY
LOCATION
POINTS
AWARDED
ANNUAL
COST
Stay Green Inc.
Santa Clarita, CA
291
$1,413,312
Marina Landscape Services, Inc.
Stevenson Ranch, CA
272
$1,448,640
Mariposa Landscapes, Inc.
Irwindale, CA
272
$15582,896
Oakridge Landscape, Inc.
Valencia, CA
222
$15827,468
SGD Enterprises DBA Four Seasons
Landscaping
Van Nuys, CA
200
$15252,960
Elite Maintenance & Tree Service
Clovis, CA
184
$907,368
American Heritage Landscape, Inc.
Canoga Park, CA
157
$2,156,880
In reviewing proposals, Stay Green Inc. (Stay Green) was awarded the highest score by the
evaluation team. The evaluation team determined that Stay Green's proposal offered the best
overall value to meet the landscape maintenance needs within LMD Zone 2008-1. Stay Green's
proposal demonstrated an excellent "Value Provided" ranking, the highest of all proposers in this
category. Stay Green also earned the highest score in the category of "Rotation Schedule" and
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second highest in "Team Composition." Additionally, City staff coordinated with Stay Green to
further reduce the proposed monthly maintenance service cost from $1,413,312 to $1,247,040
annually by reducing the proposed crew size of 17 to 15 to more accurately reflect the historical
manpower required to meet City standards. While SGD Enterprises DBA Four Seasons
Landscaping and Elite Maintenance & Tree Service submitted lower -cost proposals in
comparison to Stay Green's initial cost offering, their scores out of 300 points (200 for SGD
Enterprises and 184 for Elite Maintenance & Tree Service, respectively) highlighted to the
evaluation team their inadequate proposed manpower, ineffective rotation schedules, and a lack
of comprehensive understanding of the City's expectations for a contract of this magnitude.
Continuing the evaluation process, staff requested revised pricing from the second -highest
ranked firms, Marina Landscape Services, Inc., and Mariposa Landscapes, Inc. Analysis of the
revised cost files confirmed that Stay Green remained the frontrunner among all proposers. Stay
Green also committed to reducing their monthly invoice by $320 per person during inclement
weather, resulting in anticipated savings of approximately $30,000 annually. Staff completed a
due -diligence review of Stay Green's professional references and determined their work history
meets the City's standards and performance expectations. Based on the above, staff recommends
awarding the landscape maintenance contract to Stay Green Inc.
To support these contracts, staff is requesting an ongoing appropriation of $407,043, specific to
LMD Zone 2008-1. The requested ongoing base adjustment is reflective of rising fuel and
industry labor costs. Moreover, the recommended contract amount is necessary to ensure Stay
Green can perform monthly landscape maintenance and repairs, maximize operational
efficiencies, and complete such work promptly. Maintenance and repairs include responding to
emergencies, irrigation repairs, replacement of irrigation systems, addressing vandalism, and
one-time beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not guarantee additional
compensation under the terms of the recommended contract. Beyond retaining the discretion to
utilize alternative contractors as deemed necessary, all unscheduled repair work or one-time
enhancement projects performed by Stay Green under the contract will continue to require staff
review and advanced authorization by the City's Special Districts division. Furthermore, to
improve maintenance standards and enforce accountability, the solicitation also includes
provisions to impose payment reductions for poor performance should the contractor fail to meet
their maintenance obligations.
This award of this contract is not subject to California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301,
Existing Facilities, (h) Maintenance of Existing Landscaping. This contract meets the criteria for
this exemption because the scope of work falls under existing landscape maintenance.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
The recommended action requires a one-time appropriation of $33,920 in the current fiscal year
and an ongoing appropriation of $407,043 beginning in Fiscal Year 2024-25 from theArewide
Fund Balance (Fund 367) to support recurring landscape maintenance costs associated with the
award of this contract. Funding for future years is contingent upon the appropriation of funds by
the City Council in the annual budget for such fiscal year.
ATTACHMENTS
LMD Zone 2008-1 RFP Documents (available in the City Clerk's Reading File)
LMD Zone 2008-1 Stay Green, Inc. Proposal With Revised Cost File (available in the City
Clerk's Reading File)
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REQUEST FOR PROPOSALS
2008-1 Area Wide Major
Thoroughfare Medians
PROPOSAL # LMD-23-24-26
TABLE OF CONTENTS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
ATTACHMENT A
INVENTORY LIST
ATTACHMENT B
AREA MAP
ATTACHMENT C
2024 HOLIDAY SCHEDULE
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: 2008-1 Area Wide Major Thoroughfare Medians
Proposal #: LMD-23-24-26
Dates Published: February 13, 2024
Pre -Bid Meeting: February 20, 2024 at 3:00 PM (PT) via Zoom. Please see Section B for Zoom
meeting information.
Last Day for Questions: March 6, 2024 before 11:00 AM (PT)
Proposal Closing: March 14, 2024 before 11:00 AM (PT)
License(s) Required: Class C-27 California Landscaping Contractor License
Project Description: The City of Santa Clarita (City), Landscape Maintenance Districts (LIVID) is soliciting
proposals from qualified landscape companies for landscape maintenance of the
City's LIVID Zone 2008-1 Major Thoroughfare Medians. The City has the authority to
split the work scope and award contracts to various proposers. This decision will be
based on a thorough review of the proposals and negotiations with the highest -
ranked firms, if such an approach is deemed beneficial.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Danielle Marquez 1 (661) 255-4936 1 dmarquez@santaclarita.gov
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with all
listed subcontractors) that are currently registered and qualified to perform public work pursuant to Labor
Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website at:
www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab. Addenda, if issued
by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged via BidNet in addition to
a printed and signed version submitted with the proposal response. If addenda are not signed and submitted
with the proposal response, the submission may be deemed non -responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
1.SUBMITTING PROPOSALS.
1.1.The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2.All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3.Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2.ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
lease of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non-responsive and rejected.
3.PRE-PROPOSAL MEETING. A non-mandatory, virtual pre-proposal meeting to discuss the required
scope of work will be held at 3:00 PM (PT) on February 20, 2024, via Zoom. The Zoom meeting link is
below:
Join Zoom Meeting:
https://santaclarita.zoom.us/j/82444074391
Meeting ID: 824 4407 4391
Passcode: 865177
4.AWARDS.
4.1.The City reserves the right to waive any informality in any proposal.
4.2.This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
4.3.The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
5.BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
5.1.The use of the name of a manufacturer, or any specific brand or make, in describing any item
contained in the solicitation document does not restrict vendors to the manufacturer or specific
article, this means is being used simply to indicate a quality and utility of the article desired; but
the goods on which bids/quotes/proposals are submitted must in all cases be equal in quality
and utility to those referred to. This exception applies solely to the material items in question
and does not supersede any other specifications or requirements cited. Materials differing from
stated specifications may be considered, provided such differences are clearly noted and
described, and provided further that such articles are considered by a City official to be in all
essential respects in compliance with the specifications.
5.2.If you plan on bidding/quoting/submitting a proposal with an alternative or equivalent product
please provide the cut sheet/spec sheet or detailed product description for the proposed
product via the BidNet Q&A section. For each product proposed documentation provided must
include a description reflecting the characteristics and level of quality that will satisfy the salient
physical, functional, or performance characteri
solicitation. The proposal must also clearly identify the item by brand name (if any), and
make/model number. In addition, the proposal may include descriptive literature such as
illustrations, drawings, or a clear reference to previously furnished descriptive data or
information available to the City, and clearly describe any modifications the offeror plans to
make in a product to make it conform to the solicitation requirements. Staff will provide an
answer via BidNet if the proposed product will be considered.
5.3.Any alternatives or equivalent product proposals must be made prior to the last day for
questions. The City has the option of accepting or rejecting any alternative or equivalent
product. Exception is made on those items wherein identical supply has been determined a
necessity and the notation NO SUBSTITUTE has been used in the specification section.
6.COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy-back" procurements.
7.DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
8.INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Mike Choate
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
9.DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 \[with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)\]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This
project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
10.PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
11.REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
12.RENEWAL AND PRICING ADJUSTMENT. Contracts entered into pursuant to this RFP will be for two
(2) years with the option for three (3) additional one (1) year renewals, in accordance with the terms
of the contract. If not otherwise stated, the contract may be renewed if the new pricing of the contract
does not change more than the Consumer Price Index identified in the City Council approved City of
te may increase each fiscal year based on the
annual change in the Consumer Price Index (CPI), during the preceding year, for All Urban Consumers,
for the Los Angeles, Long Beach and Anaheim areas, published by the United States Department of
Labor, Bureau of Labor Statistics (or a reasonably equivalent index should the stated index be
discontinued). The index level for the month preceding the month of solicitation advertisement will
become the beginning index. The price adjustment limit will be the percentage change based on the
difference between the beginning level or the adjustment level last used and the index level for the
period 90 days prior to the award anniversary. The final adjusted amount will be determined by
Purchasing staff. If a price adjustment is not requested prior to the award anniversary date, the
Days (120 days) or for the stated contract period, whichever is longer.
13.CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public
Contract Code Section 3300, the successful vendor shall submit proof of a Class C-27 California
Landscaping Contractor License with proposal response. Failure to possess the specified license shall
render the proposal as non-responsive and shall act as a bar to award the contract to any proposer
not possessing said license at the time of award. As provided for in Section 22300 of the California
Public Contract Code, the Contractor may substitute securities for monies withheld by the City to
ensure performance under the contract.
14.PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the Calif
web site at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
15.SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project. Copies of subcontracts will be provided to the City Engineer upon their
request.
Each proposer must submit with their proposal the following:
The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
The address of each firm.
The telephone number at the place of business.
Work to be performed by each subcontracting firm.
Total approximate dollar amount of each subcontract.
16.TERMINATION. The City may terminate any purchase, service or contract with or without cause either
verbally or in writing at any time without penalty.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
Response File
separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit B2: Additional Pricing Continued
o Inclement Weather Plan
Exhibit C: Violation Records
Exhibit D: Proactive Approach Form
Exhibit E: Designation of Subcontractors
Exhibit F: References
Exhibit G1: Staff
Exhibit G2: Staff Hours
Exhibit H: Equipment Requirements
Exhibit I: Certifications
Exhibit J: Acknowledgement & Acceptance of Scope of Work
Exhibit K: Notice to Proposers Regarding Contractual Requirements
Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi-Annual, Annual (see examples in
Section E)
Rotation Schedule (Area Map showing frequency of work within designated
areas/sections)
BidNet
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Mike Choate
Maintenance Agreement
Insurance Required by Contract
W-9 Form
Fringe Benefit Statement
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
EVENT DATE
Solicitation advertisement February 13, 2024
Pre-Proposal Meeting February 20, 2024
Last day for questions March 6, 2024
Return of proposals March 14, 2024
Contract award April 9, 2024
INTRODUCTION
The City of Santa Clarita (City), Landscape Maintenance Districts (LMD) is soliciting proposals from
qualified landscape companies for landscape main
Thoroughfare Medians. The City has the authority to split the work scope and award contracts to various
proposers. This decision will be based on a thorough review of the proposals and negotiations with the
highest-ranked firms, if such an approach is deemed beneficial.
The City requires the landscape contractor to include all labor and equipment for an all-inclusive contract
for landscape maintenance. The area is approximately 75 (landscaped) acres and 17 (non-landscaped)
acres for LMD Zone 2008-1 Area Wide Major Thoroughfare Medians. The landscape maintenance bid
shall be all inclusive for labor hours and equipment, meaning: Contractor shall at their cost provide all the
labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance
services. This includes, but is not limited to irrigation repairs minor and major, shrub, tree, and
groundcover planting, spreading mulch as needed (approx. 5,000 cubic yards), fertilizer application
(minimum of twice annually), chemical applications, litter pickup, doggie litter removal, trash bags
removal and replacement, soil/turf aerification, and the possible application of micro-nutrients/soil
amendments. All supplies and parts will be paid by
markup of 15%.
In keeping with State mandated diversion requirements, the LMD strives to exceed diversion obligations
to keep green waste from the landfills. The Contractor shall mulch and use on site 85% of the green waste
generated by referenced LMD Zone. Contractor requirements for this program shall include a Vermeer
1500 chipper or equivalent for use on-site at a minimum of twice per week. The contractor shall report
the total tons of green waste generated and the number of tons diverted from the landfill annually to the
acres or larger.
Certified Landscape Irrigation Auditor). The Contractor will be required to communicate work requests
back and forth to LMD staff through desktop computer, hand held device, or laptop. The Contractor is
encouraged to provide copies of awards, and recognitions received for landscape maintenance excellence.
And must supply a C-27 license copy or, at minimum, the license number with their proposal response.
Please refer to the following General Requirement section includes general and special conditions that
shall apply to all jobsite locations. Also included in this section are the Scope of Work instructions which
more clearly define the services, scheduling, or special circumstances for each location to be serviced.
1.GENERAL REQUIREMENTS
1.01 The City is soliciting sealed proposals from qualified landscape maintenance companies for the
ALL-INCLUSIVE LABOR AND EQUIPMENT under the terms of this proposal, to provide for
maintenance of landscaped medians and various other locations throughout the City.
The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the
landscape maintenance as set forth in these all-inclusive labor and equipment specifications. The
Contractor will be expected to uphold the highest standards of quality and performance
maintenance of plant material, hardscape, and irrigation systems. Maintenance of plant material
shall include, but not be limited to: trimming, edging, hand pruning, fertilization, application of
pre-emergent herbicides, weed control, minor tree trimming (thinning, raise trimming for
clearance, deadwood removal), labor for plant replacements, and cleanup/clearing of drainage
systems. All mulch provided by the City will be disbursed by the contractor on site to control weed
growth. It is the intent of these specifications to provide plant material maintenance methods to
keep all areas weed free, trash free, and in an overall state of good health.
The Landscape Maintenance District (hereinafter defined as the LMD) covered by this Agreement
shall be maintained at a crisp, clean level of appearance at California Landscape Contractors
Association (CLCA) Industry standards and all work shall be performed in a professional manner
using quality equipment and materials. Said areas shall be maintained to provide the manpower
necessary at the expected level of services provided for in these specifications at all times.
The 2008-1 Area Wide Major Thoroughfare Medians shall be split into separate maintenance
areas and maintained by the same crew on a regular basis as outlined in a rotation schedule.
These areas will be identified by each contractor in a rotation map. Each crew shall receive
individual pricing.
Maintenance Specialist, Project Development Coordinator, Landscape Maintenance
Administrator, Special Districts Manager, the Neighborhood Services Director or his qualified
1.03Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services.
All locations shall be maintained with nothing but the highest of industry standards at no less than
the frequencies set forth herein and as proposed in the cost proposal.
1.04Contractor is hereby hired and paid to render and provide all-inclusive labor and equipment for
landscape, grounds and irrigation maintenance services including, but not limited to:
a.Maintenance of previous turf areas both irrigated and non-irrigated;
b.75% hand pruning and 25% mechanical;
c.Fertilization;
d.Hand watering (as necessary or as directed by City staff);
e.Bleeding of valves necessary during emergencies when automatic systems are not
functioning;
f.Pruning of shrubs, ground cover and trees;
g.Disease control;
h.Pest control;
i.Tree maintenance; structural pruning per ANSI Best Management Practices, and
International Society of Arboriculture (ISA) Pruning Standards;
j.Maintenance and repairs of irrigation systems both minor and major;
k.Mulching (City provided mulch); will be disbursed by the contractor at their
expense;
l.Manual weed abatement;
m.Chemical weed control;
n.Marking underground irrigation lines and other LMD equipment upon Dig Alert
notification;
o.Maintenance of Parkways, Tree Wells, and Side Panels in designated areas;
p.Traffic control (per Watch Manual) while working in the public right of way,
medians, and parkways;
q.Irrigation Specialist, Irrigation Assistant, Laborers and Foreman as required.
r.Hardscape (i.e.: sweeping or blowing down concrete and/or crack weed
abatement);
The landscape areas include: may include irrigated and/or non-irrigated landscaped areas; natural
areas, shrubs, trees, and ground cover which may be irrigated by electrically controlled automatic
or manual systems.
1.05Contractor shall not work or perform any operations, which may cause unsafe working conditions
or destroy/damage planted areas.
1.06Contractor recognizes that during the course of this Agreement other activities and operations
may be conducted by alternative contracted parties. These activities may include, but are not
limited to:
a. Landscape refurbishment; tree, shrub, and ground cover installation;
b. Irrigation system refurbishment and/or repair;
c. Construction and/or storm related operations;
d. Emergency response operations;
e. Electrical repairs;
f. Tree Trimming / Tree planting / Tree counting;
g. Concrete removal and replacement, block wall and brick repairs;
h. Fence installation and repairs, wood, vinyl, and crete rail;
i. Integrated pest management / Chemical applications to trees;
j. Streetscape furniture cleaning and pressure washing of walkways and
appurtenances.
k. Ground Cover removal;
At the discretion of LMD, the Landscape Maintenance Contractor may be required to modify or
curtail specific tasks and operations within their maintenance contract.
1.07When notified of a landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 9, the contractor shall respond by phone to the Landscape
Maintenance District Monitor, Inspector and/or Special Districts Office within fifteen (15) minutes
of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone to the Landscape
Maintenance District Monitor, Inspector and or Special Districts. If personnel and equipment are
necessary for the emergency, the contractor must have these resources available within 2 hours.
Upon arriving at an emergency situation, it shall be the responsibility of the contractor to
eliminate all unsafe conditions which would adversely affect the health, safety, or welfare of the
public.
1.08Contractor shall clearly identify and equip each vehicle used within the City with decals on the
exterior right and left front door panels identifying the Contractor's name. Contractor shall
require each employee to adhere to basic public works standards of working attire. Uniforms
(matching pants and shirts), proper shoes, safety vests and other gear required by State Safety
Regulations (OSHA) shall be properly exhibited. Shirts shall be buttoned and worn at all times.
1.09Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and the
general public throughout the term of this contract. All communication will be professional in
manner between all parties. The Landscape Maintenance Districts may employ consulting
landscape maintenance inspectors/monitors. These consultant monitors will be treated the same
as other Special District staff. Failure to properly and respectfully communicate may be cause
for contract termination.
1.10The contractor is required to have a minimum
maintenance field. Vendor is to provide a minimum of three (3) references with a similar scope &
type of work within the proposal response.
the computer based central operating systems of all WeatherTrak, and LEIT irrigation control
systems and corresponding equipment. Should Special Districts choose a different controller
manufacturer, the contractor shall make available employees or representatives for product
training at no additional cost to City.
1.12Contractor shall provide cellular communication to each crew foreman and have the ability to
connect to City Inspectors and Special Districts representatives.
1.13The contractor, and/or subcontractors, must possess the following licenses at time of proposal
submission; C-27 California Landscaping Contractor License. The contractor or subcontractor must
identify a staff member certified or licensed as a qualified applicator through the California
Department of Pesticide Regulation. The contractor shall (when required) have a Certified
Arborist identified by the International Society of Arboriculture (ISA)/ or have a contract with a
Certified Arborist on a as needed basis. The contractor must identify a staff member who is a
Certified Landscape Irrigation Auditor (CLIA). The proposer will submit copies of the licenses, and
certificates or subcontractor information sheets, indicating licenses held at the time of proposal
submission.
1.14The contractor will be required to obtain and pay for any permits that may be required for the
performance of any tasks under this contract with the exception of oak tree permits.
2.LANDSCAPED AREAS TO BE MAINTAINED
2.01The LMD areas to be maintained under the provisions of this Agreement are specifically identified
in Attachment A: Inventory List and Attachment B: Area Map (Inventory List and Area Map).
2.02Contractor must acknowledge inspection of the
thirty days of start of contract. Contractor accepts the premises in their present physical
condition, and agrees to make no demands upon LMD for any improvements or alterations to
irrigation, and landscaped areas thereof. Contractor agrees to possessing the ability to maintain
LMD areas within the provision of this proposal, to the standards set forth herein, without
modification, improvement, or altercation.
2.03Estimated square footages are provided by LMD for all areas to be maintained on Attachment A:
Inventory List. However, these estimates are for reference only and it is the responsibility of
Contractor to verify by inspection and ob
3.CERTIFICATIONS/REPORTS/RECORDS
3.01Payroll and Prevailing Wage Report: Contractor shall complete a payroll and prevailing wage
certification report which shall be made available to LMD concurrent with the monthly invoicing.
Contractor shall provide the required information in a form acceptable to Special Districts. The
City is requesting that one monthly bill be submitted by the contractor to Special Districts for the
maintenance. The monthly payment will not be made until such report is received and approved
by Special Districts. Vendor to provide sample of monthly bill with proposal response.
3.02Daily Staff Attendance Report: Contractor shall complete a daily staff attendance report which
shall be made available to Special Districts upon request. This report shall include the date, names,
and job titles of all on-site staff working within the Zone each day. The monthly payment will not
be made until such report is received by Special Districts upon request.
3.03Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the
monthly invoice those specialty type maintenance items completed. The following information
shall include but not be limited to:
a.Quantity and complete description of all commercial and organic fertilizer(s) used.
b.Quantity and complete description of all soil amendments used.
c.A valid licensed California Pest Control Advisor's recommendations and copies of
corresponding Agricultural Commissioners Pesticide Use Reports signed by a licensed
California Pest Control Operator for all chemical, disease and pest control work
performed. The report shall be accompanied by a listing of each material used, quantity
used, and the location of use, the date used, the applicators name and the license
number.
3.04Company Financial Records: The contractor may be required to supply the City with their financial
records through a reputable independent auditor, such as Dunn & Bradstreet.
3.05Violation Records: The awarded contractor shall not have two (2) or more Cal-Osha sustained
complaints or four (4) or more California State Contractor Board sustained complaints within the
past four (4) years. A proposal response from the awarded vendor that does not meet these
requirements may be considered a non-responsive proposal, and the City will proceed to the next
qualified proposer. Please supply this information on Exhibit C: Violation Records.
4.ADDITIONAL WORK
4.01Prior to performing any extra work, Contractor shall prepare and submit a written description of
the work with an estimate including the hours and skill level of labor and a list of materials. No
work shall commence without the written authorization from Special Districts. Costs for
additional work shall not exceed the labor rate identified on Exhibit B1 and B2: Additional Pricing.
more than 15%. The contractor will maintain and
4.02When a condition exists wherein there is imminent danger of injury to the public or damage to
property, Special Districts may verbally authorize the work. However, within 24 hours after
receiving such verbal authorization, Contractor shall submit a proposal to be approved by Special
Districts.
4.03All extra work shall commence on the specified date established, and Contractor shall proceed
diligently to complete said work within the time allotted. All invoices submitted by Contractor for
extra work shall include a detailed itemization of labor and/or materials. All invoices for extra
work and items must be submitted biweekly to Special Districts.
5.CONTRACTOR'S LIABILITIES
5.01All damages resulting from Contractor's operation within the LMD areas shall be repaired or
replaced at Contractor's expense within 48 hours.
5.02All such repairs or replacements shall be completed within the following time limits.
a.Irrigation damage shall be repaired or replaced prior to the next regularly scheduled
watering event
b.All damages to shrubs, trees, or ground cover shall be repaired or replaced within five (5)
working days or sooner as directed by Special Districts.
c.All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired
within a reasonable timeframe agreed upon by LMD staff.
5.03All repairs or replacements shall be completed in accordance with the following maintenance
practices.
a.Trees; Minor damage such as bark lost from impact of mowing equipment shall be
remedied by a qualified tree surgeon or arborist. If damage results in loss of a tree, the
specific instructions of Special Districts.
b.Shrubs; Minor damage may be corrected by appropriate pruning as required in Section
18, "Shrub and Ground Cover Care," of the Specifications. Major damage shall be
corrected by removal of the damaged shrub and replacement to comply with the
provisions in Section 18 "Shrubs and Ground Cover Care" of the Specifications.
c.Chemicals; Any damage resulting from chemical operations, either spray-drift or
lateral-leaching shall be corrected in accordance with the aforementioned maintenance
practices. Any soil damaged from chemical application shall be reconditioned or replaced.
6.INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01Should any misunderstanding arise, Special Districts will interpret this Agreement. If the
Contractor disagrees with the interpretation of Special Districts, Contractor shall continue with
terpretation. Within 30 days after receipt of the
interpretation, Contractor may file a written request for a hearing before a Disputes Review Panel
as provided hereinafter. The written request shall outline in detail the area of dispute.
6.02The Disputes Review Panel will be appointed by Special Districts and will be composed of not less
than three (3) Qualified personnel or representatives having experience in the administration of
grounds maintenance contracts. The panel will convene within one (1) week of appointment in
order to hear all matters related to the dispute. The hearing will be informal and formal rules of
evidence will not apply. The Panel will submit its recommendation to Special Districts for
consideration, within one (1) week following the conclusion of the hearing. Special Districts shall
decision shall be final.
7.OFFICE OF INQUIRIES AND COMPLAINTS
7.01Contractor shall at all times, have some responsible person(s) employed by the Contractor to take
the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LMD or from Special Districts
personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours
per day. An answering service shall be considered an acceptable substitute to full time coverage,
provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint
by the answering service. Neither answering machines nor voicemail are acceptable. The
telephone of said Contractor shall be on the exchange or exchanges of said District(s) or a toll-free
number, and in no case shall the people of said District(s) be required to pay a toll charge to
telephone said Contractor. During normal working hours, Contractor's Foreman or an employee
of Contractor, at the supervisory level, who is responsible for providing maintenance services,
shall be available for notification by telephone communication.
7.02Whenever immediate action is required to prevent impending injury, death, or property damage
to the LMD being maintained, Special Districts may authorize such action to be taken by a third-
party work force and shall charge the cost thereof as determined by the Administrator, against
the Contractor, or may deduct such cost from an amount due to Contractor from Special Districts.
7.03Contractor shall maintain a written log of all complaints, the date and time thereof, and the action
taken pursuant thereto or the reason for non-action. The log of complaints shall be available for
inspection by Special Districts at all reasonable times.
7.04All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours,
Special Districts shall be notified immediately of the reason for not resolving the complaint
followed by a written report to Special Districts within five (5) days. If the complaints are not
resolved within the time specified or to the satisfaction of Special Districts, Special Districts may
correct the specific complaint and the total cost incurred will be deducted from the payments
owing to the Contractor from Special Districts.
8. SAFETY
8.01Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all
California Landscape Industry Standards for safe practices during the maintenance operation for
medians and parkways and to safely maintain stored equipment, machines, and materials or other
hazards consequential or related to the work; and agrees additionally to accept the sole
responsibility for complying with all local, City, State or other legal requirements including but not
limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety
Orders at all times so as to protect all persons, including Contractor's employees, agents of the
City, vendors, members of the public or others from foreseeable injury, or damage to their
property. Contractor shall inspect all potential hazards at the LMD areas covered by this
Agreement and keep a log indicating date inspected and action taken.
8.02It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LMD premises unsafe, as well as any unsafe practices occurring thereon. Special
Districts shall be notified immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections including, but not limited to:
a.Filling holes in planting areas, and paving;
b.Using barricades, signs, caution tape or traffic cones to alert patrons of the existence of
hazards;
c.Replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any member of
the public who is in need thereof, because of illness or injury occurring on the premises.
Contractor shall cooperate fully with the City in the investigation of any accidental injury or death
occurring on the premises, including a complete written report thereof to Special Districts within
five (5) days following the occurrence.
8.03Under the circumstance that landscape maintenance work be performed in a Caltrans right of
way; including but not limited to freeway onramps and offramps; the contractor shall adhere to
the safety requirements in the Caltrans Maintenance Manual/Protection of Workers.
9. HOURS AND DAYS OF MAINTENANCE SERVICES
to be provided pursuant to the work schedule approved in advance by Special Districts. No work
will be performed on City Legal Holidays (see Attachment C) unless authorized by Special Districts
Administration in advance. Blowers, hedge trimmers, chainsaws or other mechanical equipment
with a decibel level above 65 decibels cannot be used before 7:00 a.m. within the City.
9.02Contractor shall provide on-site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday. Alternate days or any
changes in the days and hours of operation shall be subject to approval by the Special Districts
Division.
9.03Per State of California Labor Code, Contractor is directed to the following prescribed requirement
labor under this Agreement, and said Contractor shall not require or permit any laborer, worker
or mechanic, or any subcontractor employed by him to perform any of the work described herein
to labor more than 8 hours during any one day or more than 40 hours during any one calendar
week, except as authorized by Labor Code Section 1815, under penalty of paying to the City the
sum of $25 for each laborer, worker, or mechanic employed in the execution of said Agreement
by him, or any subcontractor under him, upon any of the work included in said Agreement for
each calendar day during which such laborer, worker or mechanic is required or permitted to
labor more than 8 hours in any one calendar day or 40 hours in any one calendar week, in violation
of the provisions of Section 1811 to 1815, inclusive, of the Labor Code of the State of California.
Special Districts recognizes there may be a need for preparation prior to and following on-site
maintenance. A total of 30 minutes per day may be considered part of the proposed work hours
in Exhibit G-2. Any additional operational work hours required outside of on-site maintenance
activities (including any time spent traveling to and from the site) will be considered an
operational cost absorbed by the contractor at their sole expense.
9.05Contractor in addition to City Legal Holidays (Section 9.01 /Attachment C) shall be permitted a
nually without penalty of compensation for the
purpose of the following sample uses; Staff Training, Staff Gatherings (Holiday Party, Company
Picnic). Contractor has the sole discretion as to how and when the three days are to be used.
Contractor shall be required to give LMD minimum one-week prior written notice for each
request. Days may not be broken up into half days. The Contractor shall forfeit compensation at
the daily crew rate for any days beyond the three permitted days.
10. MAINTENANCE SCHEDULES
premises work schedule to Special Districts for review and approval. Said work schedule shall be
frames for the required functions by the day of the week, morning, and afternoon. Rotational
requirements for each area are to be approved by LMD Staff upon review of the work schedule.
10.02Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. Said revisions shall be submitted to Special Districts for review and
approval within three (3) working days prior to scheduled time of work. A written copy of the
10.03The contractor must establish a work schedule approved by the City. Failure to complete the
work as scheduled or as specified herein will result in the following actions:
a.The sum of five hundred dollars ($500.00) per day will be deducted and forfeited from
payment to the Contractor for each instance where an item of work is not completed in
accordance with the schedule or any portion of the specifications herein.
b.Deficiencies: An additional amount equal to the cost incurred by completion of the work
by an alternate source, whether it be City forces or separate private contractor, even if it
c.These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection
and other related costs from the failure by the Contractor to complete the work according
to the schedule or specifications.
10.04The above provisions are not construed to eliminate Contractor's responsibility in complying
with the requirements to notify Special Districts for maintenance.
10.05Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and
time of all maintenance operations.
a.Fertilization;
b.Micro-Nutrients/Soil Amendments;
c.Spraying of Trees, Shrubs, and Weeds;
d.Aesthetic Tree and Shrub Pruning;
e.Preventative disease control;
f.Transplanting of small and medium sized plants;
g.Lane closures notification for median or parkway maintenance is required;
h.Other Items as Determined by Special Districts.
11. CONTRACTOR'S STAFF
11.01Contractor shall provide the minimum specified number of personnel to satisfy daily and/or
employees of the contractor except subcontractors identified in the response to this proposal.
Contractor must perform all work in accordance with the specifications set forth herein.
Contractor's employees, assigned to any one crew serving 2008-1 shall include at least one
individual crew member who speaks and comprehends the English language.
11.02Staffing requirements for maintenance of 2008-1 Area Wide Major Thoroughfare Medians will be
a minimum off 680-man hours per week with dedicated crews five days per week. Crew structure
shall consist at a minimum of the following: three irrigators, four lead maintenance workers and
ten maintenance workers. Additional staff identified in Exhibit G1 will be added to weekly
dedicated man hours. The sum of five hundred dollars ($500.00) per day will be deducted and
forfeited from payment to the Contractor for each man that is missing from the minimum staffing
requirements.
11.03Special Districts may at any time give Contractor written notice to the effect that the conduct or
action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff,
detrimental to the interest of the public using the premises, Contractor shall meet with
representatives of Special Districts to consider the appropriate course of action with respect to
such matter and Contractor shall take reasonable measures under the circumstances to assure
Special Districts that the conduct and activities of Contractor's employees will not be detrimental
to the interest of the public patronizing the LMD covered under this Agreement.
11.04LMD staff reserves the right to require the Contractor provide alternate staff members to
supplement and/or replace staff that is determined to be performing below the expectations of
LMD. The City will maintain sole authority of
performance falls below these standards. The request for replacement from City staff is not
limited to field crewmembers but also extends to management, supervisors, and specialized staff.
Upon request, the contractor shall provide appropriately qualified alternatives for selection by
LMD staff as necessary.
12. SIGNS/IMPROVEMENTS
12.01Contractor shall not post signs or advertising matter upon the premises or improvements thereon,
unless prior approval therefore is obtained from LMD Special Districts.
13.UTILITIES
13.01Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However,
water usage shall not exceed the amount required to comply with irrigation schedules established
by the Contractor and approved by Special Districts. Contractor will be required to manage the
scheduling of the controllers. Contractor shall pay for all excessive utility usage due to Contractor's
failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of
irrigation. These activities may include, but are not limited to watering during a rain storm and/or
watering the day after rain and/or watering during a special event. The excess cost will be
determined by comparing current usage with historical usage for the same time period. The
excess to be deducted from payments to Contractor from Special Districts will be presented to
Contractor by Special Districts prior to actual deduction to allow for explanations.
14.NON-INTERFERENCE
14.01Contractor shall not interfere with the public use of the LMD areas covered under this Agreement,
and shall conduct its operations as to offer the least possible obstruction and inconvenience to
the public or disruption to the peace and quiet of the area within which the services are
performed.
15.USE OF CHEMICALS
15.01The application of chemicals such as herbicid
expense inclusive of this contract. The City will
no more than a 15% mark up. All work involving the use of chemicals shall comply with all Federal,
State, and local laws and will be accomplished by a Certified Applicator under the direction of a
Licensed Pest Advisor. Contractor, in complying with the California Food and Agricultural Code,
shall provide a copy of a valid Pest Control Operator's License and valid Pest Control Advisor's
License, or a copy of said licenses from a sub-contractor to Special Districts prior to using
chemicals within the area.
15.02A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be accompanied
by copies of Safety Data Sheets (SDS) for all chemicals that may be used in binder or booklet form.
No work shall begin until written approval of use is obtained from Special Districts. The contractor
shall consider the effects chemical application has on the environment. The contractor shall use
the least toxic chemicals in the lowest quantity that will be effective in achieving the needed
result.
15.03Chemicals shall only be applied by those persons possessing the training in chemical application
or a valid California Applicator's Certificate. Application shall be in strict accordance with all
governing regulations.
15.04Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a
minimum of three (3) years. Contractor shall provide a chemical use report and a copy of the PCA
recommendation to Special Districts for each application (site specific) made during each month.
This shall be in addition to the copy of the usage summary that is provided to the Agricultural
Commissioner.
15.05All chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
15.06All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adhered to.
15.07Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property
and preventing any toxic exposure to persons whether or not they are in or near the area of
application.
16.STORAGE FACILITIES
16.01Special Districts shall not provide any storage facilities for the Contractor. Any Contractors storage
facilities must be located outside of the boundaries of the Zone for which landscape maintenance
services are performed, unless Special Districts determines it would be in the best interests of
Special Districts to waive this restriction.
17.SHRUB AND GROUND COVER CARE
17.01Contractor shall perform at his sole expense under the terms of this agreement the following
services
a.Pruning: Manually select prune shrubs throughout the year to encourage healthy
growth habits, and to encourage growth to the natural shape of the plant according to
its species and appearance with the exception of roses, which shall be pruned no later
than the end of January. Periodic pruning may be required to maintain consistent size,
structure, and/or appearance of large groupings of the same species. All shrubs shall
be free of dead wood, weak, diseased, insect infested and damaged limbs at all times.
Removal of all clippings will be completed the same day pruning occurs. Pruning will
not be completed while plants are flowering, during the emergence of new growth, or
when high temperatures are present during the hottest time of the year (typically
July-August) unless directed by Special Districts. No balls, squares or unusual shapes
are permitted under this proposal. Selective pruning is required following the natural
habit of the particular plant.
b.Trimming: The growth of shrubs and ground cover will be restricted to areas behind
curbs and walkways, and within planter beds by trimming, as necessary, or upon
notice by Special Districts. All trimming practices are subject to change as directed by
Special Districts.
c.Disease and Insect Control: All LMD areas are to be maintained free of disease and
insects and treat when needed pursuant to Section 19.
d.Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate the following:
(Removal on an as needed basis of existing/spent mulch may be
required to insure the level of grade is kept below surrounding
hardscapes and/or at an acceptable height as determined by LMD staff)
2.Hand removal
3.Cultivation
4.Chemical eradication using non-residual herbicides
e.Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead
shrubs and ground covers whose damage occurred due to natural conditions/causes,
will be replaced. All shrubs shall be guaranteed to live and remain in healthy condition
for no less than ninety (90) days and trees for a period of one (1) year from the date of
acceptance of the job by the Special Districts Administrator or qualified representative.
All plant replacement labor will be included under this contract and material will be
than 15%. The contractor will maintain and
f.Fertilization: Application of an LMD approved fertilizer a minimum of two (2) times per
year to provide a healthy color in all plants with foliar feedings. The fertilizer shall be
applied once during the months of March or April and once during the months of
September or October. Contractor will cultivate around plants as needed. Fertilizer shall
be appropriate for plant type and season (time of year) and approved by LMD staff prior
to installation. The Contractor shall provide a fertilization schedule two (2) weeks prior
to the proposed fertilization.
g.Irrigation: Irrigation, including hand watering and manual bleeding of valves, is required
in the event of an emergency situation and/or where automatic systems are not
functioning as required. Irrigation practices described in Section 21 shall apply to trees,
shrubs, turf, and ground cover.
h.Diversion requirements: In keeping with State mandated requirements, the LMD
strives to exceed diversion obligations to keep green waste from the landfills. The
Contractor shall mulch and use on site 95% of the green waste generated by above
referenced zones. Contractor requirements for this program shall include a Vermeer
1500 chipper or equivalent for use on site at a minimum of twice per week.
i.Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2-
inch layer of mulch under all trees and around all shrubs/groundcover. A minimum 3-
inch layer in all open areas is strongly encouraged. Mulch purchased by the LMD will be
disbursed with the above specifications by the contractor who will provide the labor at
his expense.
j.Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6
inches in the late winter to early spring before new growth resumes.
k.Renovation: Renovate ground covers according to prescribed practices in the industry
as needed to maintain a healthy vigorous appearance and growth rate. When ground
covers and perennials have grown where they completely fill the space in which they
were planted and have started to deteriorate, i.e., less flowering, dying out, smaller
plants, they shall be renovated. Renovation shall include removing said plants,
amending the soil, dividing plants as necessary and replanting to maintain a healthy,
vigorous appearance and growth rate.
18.TREE CARE
18.01Contractor under the terms of this agreement shall perform the following services:
a.Tree Maintenance
intained free of all dead, diseased and
damaged branches back to the point of breaking as per contract. Wound dressings
are never used on any tree pruning cuts.
2.All sucker growth is to be removed from trees as it occurs.
3.Maintain a 10-foot clearance for branches overhanging walks, 10-foot for public
sidewalks.
4.Report insects and tree diseases to Special Districts Inspector.
5.Stake and support all replacement trees and replace stakes which have been
broken or damaged on existing trees.
6.Tree stakes shall be pentachloraphena treated pole pine, not less than 8 feet in
length for 5-gallon size trees and not less than 10 feet for 15-gallon trees sizes (two
per tree), no galvanized stakes.
7.Commercially available tree rubber ties are to be used unless there is a need for
placed closer than 12 inches from the top tie on the tree trunk.
8.Stakes and ties will be placed so no chafing of bark occurs and shall be checked
frequently and retied to prevent girdling.
9.Broken branches are to be removed immediately whether they are in the tree or
on the ground.
b.Fertilization: Apply fertilizer within drip line at least once per year (during the months
of March or April) to provide a healthy color in all plants. Fertilizer should, at the
direction of LMD, be a balanced organic 10-6-4 ratio with trace element. Contractor
shall provide Special Districts with two (2) weeks notification prior to the fertilizer
application.
c.Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior
to commencement of work by Contractor.
d.Tree Replacement: All trees permanently damaged as a result of action or inaction by
the contractor will be replaced as provided for under Section 5 with the identical
species of tree existing previously, unless otherwise notified in writing by Special
Districts. The need for and the size of replacement will be determined by Special
Districts at the monthly maintenance inspection meeting or upon written notification.
Size of the replacement shall be of a like size. Substitutions will require prior written
approval by Special Districts. Original plans and specifications should be consulted to
insure correct identification of species. Upon notification, this contract is to include
all newly planted trees by others and is the responsibility of the Contractor to
maintain and guarantee the healthy establishment for a period of 90 days. All
damaged, diseased (untreatable), or dead tree whose damage occurred due to natural
conditions/causes, or other cause will be replaced. All trees shall be guaranteed to live
and remain in healthy condition for no less than a period of one (1) year from the date
of acceptance of the job by the Special Districts Administrator or qualified
representative. All tree replacement labor will be included under this contract and
will maintain and submit copies of invoices
request.
e.Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by
ed product. Two (2) applications shall be
required 7-10 days apart. The first application shall be applied when ½ to ¾ of the
olive blooms are open (sometime between April 1 and May 10). Both spray
applications shall be put on using a power sprayer with a minimum of 150 psi. pressure.
of the chemical applications to trees. If the landscape contractor provides this service
f.Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist
of spray application between October 1 and mid-November. Post treatment to consist
of pruning out dead wood, sterilizing pruning tools after each cut. Preventative
Fireblight treatment for Platanus to consist of two applications and possibly a third
application, depending on the effectiveness of the previous application. The first
application shall occur in February, during the budding stage. The second treatment
shall occur in March, during the juvenile growth stage of the leaf. The third application
shall occur in April if there is evidence of blight after mature growth of leaf. Materials
used shall be of an approved type by the County Agriculture Department. If the
landscape contractor provides this service
g.Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done
by the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak
Trees shall be made to ISA standards with an Oak Tree Pruning Permit per City
Municipal Code by the landscape contractor or their subcontractor. Special Districts
will procure Oak Tree Permits once work is approved.
h.Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI 300
Best Management pruning practices.
19.USE OF INTEGRATED PEST MANAGEMENT (I.P.M.)
19.01Special Districts will provide the materials (Biological insects) necessary for integrated
pest management (IPM) and contractor at his under the terms of this agreement will provide
the labor.
a.Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non-target
organisms. Preferred pest management techniques include encouraging naturally
occurring biological control; using alternate plant species or varieties that resist pests;
selecting pesticides with a lower toxicity to humans or non-target organisms; adopting
cultivating, pruning, fertilizing, or irrigation practices that reduce pest problems; and
changing the habitat to make it incompatible with pest development. Pesticides are
used as a last resort when careful monitoring indicates that they are needed according
to pre-established guidelines. When treatments are necessary, the least toxic and
most target-specific pesticides are chosen. Implementing an integrated pest
management program requires a thorough understanding of pests, their life histories,
environmental requirements, and natural enemies, as well as establishment of a
regular, systematic program for surveying pests, their damage, and other evidence of
their presence. IPM has been mandated on Federal property since 1996 by Section
136r_1 of Title 7, United States Code, and is cited in Title 41 of the Code of Federal
Regulations (102-74.35) as a required service for agencies subject to the authority of
the General Services Administration. The Contractor will develop an IPM program for
work covered by this statement of work.
b.Chemical Application: All work involving the use of chemicals will be accomplished by
a State of California Certified or Licensed pest control operator. A written
recommendation by a person possessing a valid California Pest Control Advisor License
is required prior to chemical application.
c.Permits: All chemicals requiring a special permit for use must be registered by the
with a copy to Special Districts, prior to use. A copy of all forms submitted to the
County Agricultural Commissioner shall be given to Special Districts on a timely basis.
d.Compliance with Regulations: All regulations and safety precautions listed in the
will be adhered to.
e.Pest Control: Control of ground squirrels, gophers, and other burrowing rodents by
trapping and/or eradication will be provided by Special Districts. Contractor is not
responsible for this service. Whenever holes are visible upon the surface, these holes
shall be filled and securely tamped to avoid moisture runoff entering the holes by the
County Agricultural Department who will provide pest control for Special Districts. This
procedure shall be followed in all areas, especially within all slope areas. Contractor is
responsible for notifying Special Districts upon detecting a need for rodent control.
20.GENERAL CLEAN-UP
20.01Contractor shall at his sole expense under the terms of this agreement perform the following
services:
a.Trash Removal: The contractor shall provide a trash pickup schedule for approval by
Special Districts. The contractor shall pick up trash and accumulated debris from the
site on a regularly scheduled rotation approved by LMD staff in advance.
b.Concrete/Asphalt Median Strip Maintenance: Contractor is responsible for weed,
grass, trash, and debris removal within the crack(s) and surface on the asphalt, and
stamped concrete median strip areas at all times.
c.Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and
grass from curb and gutter expansion joints at all times.
d.Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately
following mowing and edging and cleaned by use of power sweeping or blower
equipment at a minimum of once per week or as needed. This includes removal of all
foreign objects from surfaces such as:
1.Gum,
2.Animal feces,
3.Grease,
4.Paint,
5.Graffiti,
6.Glass and debris
7.All walkway cracks and expansion joints shall be maintained weed and
grass free at all times.
e.Drain Maintenance: All drains and catch basins shall be free of silt and other debris at
all times. The Contractor shall insure all drainage devices within LMD are functioning
properly at all times.
f.Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch
layers shall be removed and properly disposed of not less than once per week. This
includes the accumulation of leaves/debris at the base and lower branch structures of
shrubs.
g.Diversion: The Contractor will be responsible for creating and implementing a written
program to divert a minimum of 85% all green waste from landfills. The program
should include, but not be limited to, mulching and composting. The contractor shall
report the total tons of green waste generated and the number of tons diverted from
the landfill annually to the Ci
85% diversion.
h.Freeway On-ramps/Off-ramps: The contractor shall provide trash pickup a minimum
of two (2) times per month. The contractor shall provide a trash pickup schedule for
approval by Special Districts. The contractor shall pick up trash and accumulated debris
from site per contract.
i.Property Damage caused by others: The contractor shall provide staff to clean up and
repair as needed. Contractor staff to clean up and repair property damaged that may
be caused by auto accidents or natural causes. All irrigation and landscape supplies to
required to complete such tasks will be included under the terms of this contract.
j.Drainage Systems: The following services shall be provided by Contractor at their
expense per Contract Agreement except as otherwise provided for:
times so that water will have an unimpeded passage to its outlet. Contractor
Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be
collected and disposed of properly.
2.All LMD area sub-surface drains (except storm drains), if any, shall be
periodically flushed with water to avoid build-up of silt and debris. All inlets to
sub-surface drains shall be kept clear of leaves, paper, and other debris to
ensure unimpeded passage of water. Every attempt will be made to prevent
sand bags, straw bales or other Best Management Practices (B.M.Ps)
3.Disposal of green waste or other debris into catch basins, drains or Storm Drains
is prohibited. Such action could result in termination of maintenance contract.
21.WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
21.01All irrigation systems within the LMD areas designated in these specifications will be repaired
and maintained with all-inclusive labor and equipment required for proper operation by the
Contractor. For all irrigation repairs, minor and major, including main lines, all irrigation parts to
provide invoices upon request of Special District Staff. Failure to provide copies of invoices may
result in delay of payments to Contractor. The contractor shall adhere to the Irrigation
http://www.irrigation.org/uploadedFiles/Standards/BMPDesign-Install-Manage.3-18-14(2).pdf
21.02The contractors Irrigation Technicians will be responsible to complete the following WeatherTrak
trainings through HydroPoint University. Proof of completion to be provided no later than thirty
(30) days after start of contract.
a.Certification Training
b.Irrigation Manager; Levels 1-4
21.03Scope of Responsibility: The contractor shall maintain (repair and/or replace as needed) and keep
operable all irrigation equipment consisting of:
1.Irrigation Programming
2.Irrigation Station Identification/Location
3.Irrigation Heads
4.Remote Control Valves, including master valves
5.Flow Sensors
6.Flow Sensor Programming
7.PVC Piping (Including mainline and laterals)
8.Quick Couplers
9.Risers
10.Swing Joints
11.Check Valves
12.Irrigation Booster Pumps
13.Solar Controllers/Valves
14.Battery Operated Controllers/Valves
15.Valve Boxes, Quick Coupler Boxes, Etc.
16.Irrigation Controller Programming and Setup
a.Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
b.Extent of Responsibility: Contractor will be responsible for immediate maintenance
(repair or replacement) of all irrigation systems. Contractor will be responsible at all
times for hand watering and the bleeding of valves in emergency situations as required
to sustain and prevent loss of trees, annuals, perennial plants, and ground covers when
automatic systems are not functioning.
c.Ordinances: All materials and workmanship will be in accordance with the applicable
City Plumbing Ordinances. Where the provisions of the specifications exceed such
requirements, the specifications shall govern.
d.Controllers: The contractor will be responsible for the control of Smart Water
Application Technologies (SWAT) certified weather-based controllers or equivalent,
computer, or hand-held device. The LMD will provide a password for access.
e.Inspections: LMD staff or representative can spot check controller schedules on each
inspection of a zone to assure compliance with irrigation program standards.
Contractor shall conduct a complete irrigation system inspection for each controller at
a minimum of once per month.
21.04Controllers:
1.All controllers shall be adjusted as needed for optimum performance
considering the water requirements of each remote-control valve (irrigation
do not apply to this requirement and should be scheduled
accordingly. Contractor is responsible for adjusting the controller
parameters/attributes in order to irrigate efficiently and each valve shall be
customized for the needs of the plant material. Excessive watering or excessive
runoff shall not be permitted.
2.The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather-based controllers or equivalent,
controller programming through the Contractors office via a desk top or any
wireless computer, or hand-held device. The LMD will provide a
username/password for access.
3.Contractor will provide their own irrigation remote (receiver and transmitter) for
control of the Rain Master, LEIT (solar), WeatherTrak or other industry standard
controllers not listed. The City requires the Promax universal irrigation remote
all irrigation systems for the LMD areas. Use of this device will conserve water
consumption, provide for more cost-effective maintenance of irrigation systems,
and assure all parties concerned that the automatic system is operating at
spectors may use this device in their
inspections to verify that irrigation systems are functioning properly. The
bleeding of valves and hand watering are to be used in emergency or testing
situations, not for normal or day-to-day inspections.
4.Consideration must be given to the soil conditions, seasonal temperatures, wind
conditions, slope, humidity, and the relationship of conditions which affect
irrigation. This may include daytime watering during winter weather to prevent
icy conditions and manual operation of the irrigation system during periods of
windy or inclement weather. During freezing and/or windy conditions,
automatic irrigation shall be paused until normal conditions exist. No watering
medians in windy conditions, to avoid drift and wetting vehicles.
5.Contractor shall be responsible for data input with regards to irrigation station
reference in the programming function of the central server or at the
controller. Example: Station 1 - SE Corner of parking lot, Turf NW of restroom,
Shrubs on large slope, etc.
6.In areas where wind creates problems of spraying water into private property or
be set to operate during the period of
lowest wind velocity which would normally occur at night (between the hours of
9:00 p.m. and 7:00 a.m.).
7.Contractor shall be responsible for monitoring all irrigation systems within the
jurisdiction of this Specification and correct for coverage, adjustment, clogging
of lines, and removal of obstacles, including plant materials which obstruct the
spray. Monitoring shall be scheduled for all systems at minimum 1x monthly.
8.Check systems, as needed, for optimum performance and adjust and/or repair
any sprinkler heads causing excessive runoff, including slope areas, or which
throw directly onto roadway paving or walks (where sprinkler heads can be
adjusted).
9.Contractor is to maintain the watering
equal the evapotranspiration rate based on topography, soil type, plant
material, season or climatic factors. Contractor shall notify the City of any
schedule changes.
excessive run-off.
11.Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by the
City.
12.When available, copies of controller maps shall be kept in enclosures at all times.
13.Contractor is responsible for maintenance of the interiors of controller
enclosures and shall be kept clean free of debris and pests, regardless of
condition(s) at time of contract award.
14.Contractor shall be responsible to notify the City of any additional water
program application.
15.It is the responsibility of the Contractor to keep the plant material alive. If this
requires an extra application of irrigation water, the Contractor is to make the
necessary adjustments and immediately notify the City upon doing so.
16.Only City staff, City Monitors, the Contractor Supervisor/ Foreman or Irrigation
Technician will have access to all controllers. Enclosures will be
locked/padlocked at all times.
17.The Contractor shall test the soil in turf and groundcover areas and around all
trees and shrubs monthly or as necessary with soil probes to determine that the
proper amount of water is being applied at all times. This information should be
used to adjust watering times on the controller and supplemental hand or deep
watering as necessary.
18.The Contractor shall adjust the water programs to compensate for irrigation
heads on each system, soil type and permeability, wind condition, orientation to
the sun, air temperature, season, and logistical considerations
19.Once the irrigation system has been adjusted to only irrigate the planting areas
it was designed to irrigate, the contractor shall then monitor the irrigation
watering application time to determine the length of time each system runs until
irrigation runs off the landscape area. This information will then be used to
20.The maximum run time should then be set a minimum of one minute less than
the time it takes for run off to occur. This will establish the maximum run time
for each valve, with full sun exposure. Adjust valves with partial shade or full
shade to have less run time than the systems in full sun.
21.It is required that soil conditions be constantly monitored with a soil probe to
ensure that over-saturation of the soil does not occur.
22.In addition to the soils condition, the individual plant material requirements
must be considered. As the plant material becomes established, a reduction in
the frequency of watering should be implemented to harden-off the plant
material while maintaining it in a healthy condition.
21.05Operation of System:
1.As a standard practice, the Contractor shall formally acknowledge receipt of the
irrigation System within the first 60 days of the notice to proceed. It is the
Contractors responsibility to conduct a full-scale irrigation audit/assessment to
determine deficiencies in the system and make recommendations for repair(s).
2.Contractor will be responsible for immediate maintenance (repair or
replacement) of all irrigation systems. Contractor will be responsible at all times
for hand watering and the bleeding of valves in emergency situations as required
to sustain and prevent loss of turf, trees, annuals, perennial plants, and ground
covers when automatic systems are not functioning.
3.Irrigation system will be controlled by Contractor in such a way as not to cause
an excessively wet area which could inte
mow/maintain landscaped areas.
4.All irrigation systems shall be personally inspected by Contractor a minimum of
once per month to verify effectiveness of sprinkler operation. The appropriate
Irrigation Inspection Form must be filled out per controller and submitted to the
5.Contractor shall adjust and clean as necessary all sprinkler heads, valves and
pressure regulators to continue operation at maximum efficiency and
performance.
6.All materials and workmanship will be in accordance with the City Plumbing
Ordinances if/when applicable.
7.Sprinkler heads in turf, groundcover and shrub areas shall be kept clear of
overgrowth, which may obstruct maximum operation. No chemical spraying or
growth inhibitors around head shall be allowed.
8.Contractor shall be responsible for trimming plant material and making
necessary adjustments to riser heights as growth rates indicate.
9.Contractor shall be responsible for hand-watering any pots not provided with an
irrigation system to maintain plants and promote optimum growth.
10.Adjustments in operating pressure for spray and rotor type heads shall be
unless instructed otherwise by the City.
11.Contractor shall be required to walk each site upon request by the City
representative a minimum of one time per quarter to inspect the operation of
the irrigation system.
12.Plant damage or loss resulting from the failure to promptly report irrigation
system failure shall be considered Contractor negligence and such plant material
shall be repaired or replaced at Contractor expense.
13.All hand watering performed with a hose shall require the hose to have a flow
control nozzle or other device that will allow the operator to turn the hose off
between watering areas to minimize any wasted water.
14.The Contractor shall be responsible for monitoring all project irrigation systems
and should correct coverage, head adjustments, clogged lines, loose staking of
heads and pipes, and obstacles which obstruct the spray. Make all necessary
adjustments to heads that spray onto roadways, walks, walls, and patio areas or
out of intended area of coverage. The Contractor shall clean and adjust sprinkler
heads as needed for proper coverage. Each system should be operated via
remote control and observed on a regular basis.
15.During extremely hot weather, long holiday periods, and during or following
breakdown of systems, the contractor should provide adequate personnel and
materials as required to adequately water all landscaped areas at no extra cost
to the City. When breakdowns or malfunctions exist, the contractor should
water manually by whatever means necessary to maintain all plant materials in
a healthy condition. Overly wet or dry conditions should not be permitted to
develop.
16.Once a year, the contractor shall clean all controller cabinets and valve boxes,
remove intruding soil and replace gravel as needed.
17.Testing, certification and service of the backflow prevention devices on the
irrigation systems shall be done by a certified tester as provided by the City.
18.Contractor shall not repair, manipulate or remove backflow devices unless prior
authorization has been received by a City representative. However, Contractor
is permitted to make use of shutoff valves located on or near backflow devices
in the event of a mainline break and/or maintenance.
19.Contractor shall notify the LMD office immediately should a backflow prevention
device malfunction occur.
20.LMD staff or representative can spot check controller schedules on each
inspection of a zone to assure compliance with irrigation program standards.
Contractor shall conduct a complete irrigation system inspection for each
controller at a minimum of once per month.
21.06Repairs:
1.All pop-up heads should be assembled on triple swing joints.
2.When irrigation heads, risers, nozzles, etc. break, they will be replaced with like
for like irrigation heads. Uniformity is of the utmost importance.
3.All remote-control valves shall be Superior 950DW brass valves unless other(s)
are accepted by LMD staff.
4.Contractor shall repair all leaking or defective valves immediately upon
occurrence, or within 24 hours following notification from LMD of such a
deficiency.
5.Malfunctions of any nature which are deemed to be the fault of materials or
workmanship still covered under original installation guarantee shall be
reported immediately to the City.
6.Contractor shall submit itemized irrigation invoices for repairs, per LMD Zone on
an as needed basis.
7.Repair logs shall be maintained and shall include date of repair, nature of repair,
and itemized list of materials for clarity. Site map/photo documentation to
illustrate location of repair, photo of site condition, and work completed shall be
included with repair log(s).
21.07 Conservation: The City may conduct monthly water management meetings with the contractor to
review all controllers with irregular usage and situations where water consumption is excessively
high. All plant stress or loss due to under-watering or over-watering will demonstrate contractor
neglect and cost to replace said material
21.08 The City may conduct monthly Water Management Meetings with the contractor to review any
allocations, when applicable. The Contractor will be responsible for paying all water penalties
incurred on each water meter for all overages exceeding allocation established by the respective
water purveyor. The City may waive specific penalties at its sole discretion.
The City takes Water Conservation very seriously and will not tolerate mismanaged or neglected
water delivery systems.
shall be submitted within 48 hours upon request from City staff and / or Landscape Monitor. At a
minimum, the report shall identify each irrigation controller subject to this Agreement, the
on time will be considered an incomplete work item and may be subject to a deduction from
payment in the amount up to five hundred ($500.00) dollars.
21.10 Water Budgets: In order to ensure efficient and responsible water management with regards to
stricts office requires the following:
When water budgets have been established for each individual service area within a Landscape
Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR
shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State
Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO).
http://www.water.ca.gov/wateruseefficiency/landscapeordinance/
When water budgets and/or tiered rate structures are enforced by individual water purveyors
such as; Santa Clarita Valley Water Agency (SCVWA), CONTRACTOR shall not exceed the monthly
allocation(s) as set forth by the service provider for each individual service area within a
Landscape Maintenance District Zone, specifically water meter and/or point of connection.
Failure to comply with these requirements will result in a probationary period of up to 60 days to
allow for corrective actions. Failure to comply with water budgets within this time frame may
lead to monetary penalties up to the costs of the excessive use which exceeds the water
21.11 Water Budgets - In order to ensure efficient and responsible water management with regards to
stricts office requires the following:
When water budgets have been established for each individual service area within a Landscape
Maintenance District Zone (specifically water meter and/or point of connection), CONTRACTOR
shall not exceed the Maximum Applied Water Allowance (MAWA) as established by State
Assembly Bill 1881, Model Water Efficient Landscape Ordinance (MWELO). Formula:
MAWA = (ETo) (0.62) \[(0.7 x LA) + (0.3 x SLA)
MAWA = Maximum Applied Water Allowance (gallons per year)
ETo = Reference Evapotranspiration (inches per year)
0.62 = Conversion Factor (to gallons)
0.7 = ET Adjustment Factor (ETAF)
LA = Landscape area including SLA (square feet)
0.3 = Additional water allowance for SLA
SLA = Special landscape area (square feet)
When water budgets and/or tiered rate structures are enforced by individual water purveyors
such as; Santa Clarita Valley Water Agency (SCVWA), CONTRACTOR shall not exceed the monthly
allocation(s) as set forth by the service provider for each individual service area within a
Landscape Maintenance District Zone, specifically water meter and/or point of connection.
Failure to comply with these requirements will result in a probationary period of up to 60 days to
allow for corrective actions. Failure to comply with water budgets within this time frame may
lead to monetary penalties up to the costs of the excessive use which exceeds the water
22.MAINTENANCE INSPECTIONS
22.01Contractor shall: Weekly perform a maintenance inspection of all facilities within the LMD
during daylight hours. Such inspection shall be both visual and operational. The operational
inspection shall include operation of all sprinklers, lighting and other mechanical systems to
check for proper operational condition and reliability. Contractor is required to input non-
contractual service request information
http://user.govoutreach.com/santaclarita/faq.php
22.02 Monthly; meet on site with an authorized representative of Special Districts for a walk-through
inspection. Said meeting shall be at the convenience of Special Districts and may include residents
of the community. Special Districts may notify the appropriate local representatives of the time
and place of each walk-through inspection at least one (1) week prior to such inspection. In
addition, bi-weekly interim inspections may be made by Special Districts. Any corrective work
required as a result of a monthly inspection or
be accomplished to the satisfaction of Special Districts within 3 working days or agreed upon
completion date of the notification of deficiencies, except in the case of a leaking valve, which
must be repaired within 24 hours following notification.
23.MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGE SYSTEMS
23.01 Hardscape surfaces (medians), walkways, and service roads, if any, shall be maintained by
Contractor so as to keep the integrity of the walking and/or driving surface in a safe, unimpaired
condition. The contractor may not use subcontractors not included with the proposal submission
without written approval of Special Districts Staff. Any unsafe condition of a walkway or service
road shall be reported immediately to the LMD Monitor or directly to City Staff.
a.Contractor may be responsible for total replacement or repair of hardscaping and/or
damage within maintenance operation.
b.Contractor shall be responsible for sweeping/blowing all hardscape surfaces within the
contract boundaries on a regularly scheduled routine approved by LMD Staff or as
requested by Special Districts. All debris must be collected and removed.
c.Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and
may be cause for contract termination or a deduction in payment as described in Section
10.03 a.
24.GRAFFITI ERADICATION AND CONTROL
24.01 Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, or any
Districts Inspector will be informed of all graffiti immediately upon discovery. Contractor is
required to input graffiti information
http://www.santa-clarita.com/city-hall/departments/administrative-services/technology-
services/egraffiti
24.02 The contractor may be required to remove small amounts of debris which would fit into a small
pick -up truck and will dispose of at no cost to the city. Removal of larger items would be
24.03 All materials and processes used in graffiti eradication shall be non-injurious to surfaces and
adjacent District property and approved by CAL-OSHA. Materials and processes used must be
approved by LMD prior to use.
25.NATURAL AREAS MAINTENANCE
25.01 Natural areas are open space areas that have minimal usage due to the sloping character of the
land and the rugged landscape materials that are native to the land. Contractor will provide
periodic maintenance, according to routine scheduling, consisting of debris removal as directed
by Special Districts.
26.IRRIGATED / NON-IRRIGATED STREET TREE WELLS
26.01 Contractor is responsible to keep tree wells within LMD areas weed-free and maintain tree well
irrigation system in accordance with Section 21 of these Specifications. Maintenance of trees in
street tree wells shall be in accordance with Section 18 of these Specifications.
26.02 Contractor is responsible to keep all non-irrigated tree wells and parkways identified in this
contract weed-free and maintained in accordance with section 18 of these Specifications. (Refer
to Attachment A: Inventory List and Attachment B: Area Map for locations)
27.NON-LANDSCAPED MEDIANS & UNDEVELOPED MEDIANS
27.01 Contractor will provide monthly maintenance, according to routine maintenance scheduling,
consisting of debris removal, weed abatement and mulch application.
28. INCLEMENT WEATHER AND ADVERSE CONDITIONS
28.01 Contractor shall not perform maintenance operations during unsafe working conditions
which may risk individuals or result in damage to property/landscape.
28.02 On days of light precipitation and/or forecasted rain the contractor shall continue to be present
with a full crew as scheduled performing normal maintenance tasks.
28.03 During periods of extremely adverse and inclement weather, the Contractor shall be present with
minimum of two staff members performing inspections of the maintained areas, as well as
monitoring the overall state of the medians and reporting any concerns in regards to safety or
property damage during regular assigned hours.
28.04 Contractor shall report any storm damage or issues related to inclement weather/adverse
conditions to Special District within 24 hours of occurrence. All storm damages must be photo
documented prior to any removal or clean up.
28.05 Please include an explanation (refer to Response Format and Selection Criteria) that details your
company's approach to billing during inclement weather conditions. The City expects contractors
to apply reductions to monthly bills for any days when they cannot meet the minimum required
manpower due to inclement weather. This 'incleme
29.FUTURE AND REDUCTIONS OF MEDIANS
29.01 For the maintenance of future medians that have been accepted by the City, contractor to
provide a maintenance proposal for those areas to Special Districts with unit pricing based on
Exhibit B1 and B2: Additional Pricing included in this RFP.
29.02 The Exhibit B1 and B2: Additional Pricing may also be utilized for adjustments and/or reductions
to the monthly maintenance contract amount. This includes adjustments for any areas that are
under construction by others or sections of median removed for the purpose of safety and
traffic improvements.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
1.RESPONSE FORMAT - The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1.RESPONSE FILE:
description of the proposal shall be provided.
The format of the introduction is at the discretion of the contractor.
background and philosophy and what qualifies this company to be a successful
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
responsiveness, familiarity with common concerns of the LMD areas, problem
resolution, and any other areas that explain how the work will be performed and
managed.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal
timelines. Proposed work periods and completion dates, as well as any anticipated
meeting dates, should also be identified.
1.1.5.Personnel, Equipment, and Facilities
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning for the type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
proposal response and can be referred to throughout the RFP. However, expansion on
all aspects listed above is strongly encouraged. See Document Checklist for more
details.
1.2.COST FILE:
authorized to bind the consultant, shall contain a statement to the effect that the
proposal is a firm offer for a 120-day period, and shall contain a statement that the
deliverables and meeting attendance as laid out in the scope of work.
staff that is not working on days of Inclement Weather.
1.2.3.All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.4.Cost File must be submitted separately from the Response File.
2.PROPOSAL EVALUATION AND CONTRACTOR SELECTION
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the City to be more equal in their
technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1.SELECTION CRITERIA:
2.1.1.Team Composition: Contractor qualifications, staff qualifications, and number of staff
provided.
2.1.2.Emergency and Non-Emergency Response Times: Use and mobilization of resources.
Proposed timeline to service all areas.
2.1.3.Acknowledgement & Successful Understanding of Scope of Work: Proposed method and
guidelines for adhering to the landscape maintenance requirements to include but not
limited to: Description and clarity of approach in the areas of pro-activeness,
responsiveness, familiarity with common concerns of the LMD areas and problem
resolution.
2.1.4.Cost of services provided (Cost File must include Inclement Weather Plan)
2.1.5.References
2.1.6.Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested.
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without further contact.
SECTION C
Sample Agreement
SAMPLE ONLY
CON-6
Council Approval Date:________
Agenda Item: ________
Contract Amount:________
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OFSANTA CLARITA
AND
FOR
is made by and between the CITY OF
SANTA CLARITA, a general law city and m
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
A.As additional consideration, CITY agrees to pay CONTRACTOR an amount as set
y such amount promptly, but not later
thanthirty (30) days after
2.TERM. The term of this Agreement will be from , to . The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C.CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
limit of their terms.
PREVAILING WAGES.
prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and
hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure
to so comply shall constitute a default under this Contract. Further, all public works projects
valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade
does not require the use of apprentices, as indicated in the corresponding prevailing wage
determination. This duty applies to all contractors on a public works project, even if their part of
the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the
project provided for in the Contract Documents an amount equal to or more than the general
prevailing rate of per diem wages for (1) work of a similar character in the locality in which the
Work is performed and (2) legal holiday and overtime work in said locality.The per diem wages
shall be an amount equal to or more than the stipulated rates contained in a schedule that has
been ascertained and determined by the Director of the State Department of Industrial Relations
and Owner to be the general prevailing rate of per diem wages for each craft or type of workman
or mechanic needed to execute this Contract. The prevailing wage rates are available online at
http://www.dir.ca.gov/dlsr. CONTRACTOR shall also cause a copy of this determination of the
prevailing rateof per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR
may make for performance of Work or labor on Work provided for in the Contract, provision
that Subcontractor shall pay persons performing labor or rendering service under subcontract or
other arrangement not less than the general prevailing rate of per diem wages for work of a
similar character in the locality in which the Work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor
Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and
actual hours worked each calendar day and each calendar week by each worker employed by him
or her in connection with the Project. The record shall be kept open at all reasonable hours to the
inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name,
address, social security number, work classification, straight time and overtime hours worked
each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker,
or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required
by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certifiedpayrolls directly
to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable
to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts
arising out of the failure or alleged failure of any person or entity to pay prevailing wages as
required by law or to comply with the other applicable provisions of Labor Code Sections 1720
et seq. and implementing regulations of the Department of Industrial Relations in connection
with execution of the improvements or any other work undertaken or in connection with the
Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
3.INSURANCE.
A.Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of InsuranceLimits (combined single)
Commercial general liability:$1,000,000/$2,000,000 (aggregate)
Business automobile liability$1,000,000
Workers compensationStatutory requirement
B.Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit of $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage for the
policy coverage. Liability policies will be endorsed to name City, its officials, and
insurance coverage and to state that
upon thirty (30) days prior written notice to City.
C.Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D.CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
E.Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F.COVID-19. CONTRACTOR shall ensure its insurance coverages cover claims
and/or losses related to the COVID-19 pandemic to the extent such insurance
coverage is available. If such insurance is unavailable, but becomes available during
the life of the contract, CONTRACTOR shall procure a policy and name the City as
additionally insured.
G.Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, City may cancel the Agreement immediately with no penalty.
e required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
llation. CONTRACTOR must ensure that
there is no lapse in coverage.
I.Additional insured status.General liability, automobile liability, and
umbrella/excess liability insurance policies shall provide or be endorsed to provide
that CITYand its officers, officials, employees, agents, and volunteers shall be
additional insureds under such policies.
J.Primary/noncontributing.Coverage provided byCONTRACTORshall be primary
and any insurance or self-insurance procured or maintained by CITYshall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
rance or self-insurance shall be called
upon to protect it as a named insured.
4.TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional servi
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
termination under this Section.
5.INDEMNIFICATION.
CONTRACTORshall indemnify, defend, and hold harmless the CITY, and its officers,
and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable
agreement or out of the operations conducted by Contractor, including the
passive negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITYindemnitees are made a party to any action, lawsuit,
Contractor shall provide a defense to the CITY i
CITYindemnitees their costs of defense, including
defense of such claims.
INDEPENDENT CONTRACTOR.CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is notentitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY:City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made inthe names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITYof any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION.The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE.If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS.The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION.This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
ACCEPTANCE OF FACSIMILE SIGNATURES.The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed,the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes be the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT.This Agreementand its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST.CONTRACTOR will comply with all conflict of interest laws
and regulationsincluding, without limitation, CI
COVID-19. Prior to execution of the Agreement, the State of California declared a state of
emergency and issued a stay at home order in connection with the COVID-19 pandemic, and the
ous orders relating to COVID-19, including
without limitation an Order to Shelter in Place, originally dated March 17, 2020 (as subsequently
extended and amended, including af
event shall CONTRACTOR be entitled to any additional compensation in connection with any
delay or costs associated with the COVID 19 pandemic, the County Order, or any other
governmental requirements or regulations in connection therewith, whether currently existing or
hereinafter enacted. In the event of any conflict between the terms of this Section and any other
provision of the Agreement, in all events, the terms of this Section shall control.
epared in connection with this Contract
specifically takes into account the COVID-19 Pandemic, the County Order, and all other
governmental requirements or regulations regarding COVID-19 as of the date of the Contract,
including without limitation all safety measures required.
SAFETY OF PERSONS AND PROPERTY. CONTRACTOR shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, including without limitation the County Order and all other
governmental requirements or regulations regarding COVID-19, all as may be amended from
time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
.
FOR CONTRACTOR: IF
CORPORATION:
By:By:
Print Name & TitlePrint Name & Title
Date:Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
By:
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
By:
City Attorney
Date:
Fringe Benefit Statement
Contract/Proposal No:Project Name:Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:Effective Date:Subsistence or Travel Pay:
Trust Fund Paid to:(Name)
Health and Welfare
Address:
$
Trust Fund Paid To:(Name)
Pension
Address:
$
Trust Fund Paid to:(Name)
Vacation/Holiday
Address:
$
Trust Fund Paid To:(Name)
Training
Address:
$
Trust Fund Paid To:(Name)
Other
Address:
$
Classification:Effective Date:Subsistence or Travel Pay:
Trust Fund Paid to:(Name)
Health and Welfare
Address:
$
Trust Fund Paid To:(Name)
Pension
Address:
$
Trust Fund Paid to:(Name)
Vacation/Holiday
Address:
$
Trust Fund Paid To:(Name)
Training
Address:
$
Trust Fund Paid To:(Name)
Other
Address:
$
Classification:Effective Date:Subsistence or Travel Pay:
Trust Fund Paid to:(Name)
Health and Welfare
Address:
$
Trust Fund Paid To:(Name)
Pension
Address:
$
Trust Fund Paid to:(Name)
Vacation/Holiday
Address:
$
Trust Fund Paid To:(Name)
Training
Address:
$
Trust Fund Paid To:(Name)
Other
Address:
$
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications bemade.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor)By (Name and Title)eSignature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Fill out this form completely and return with your proposal.
Item Column A Column B
Project Site
No. Monthly Maintenance Cost Annual Maintenance Cost
1. LMD Zone 2008-1 Crew 1 $ ___________x 12 months $
2. LMD Zone 2008-1 Crew 2 $ ___________x 12 months $
3. LMD Zone 2008-1 Crew 3 $ ___________x 12 months $
4. LMD Zone 2008-1 Crew 4 $ ___________x 12 months $
5. LMD Zone 2008-1 Additional Crew $ ___________x 12 months $
LMD Zone 2008-1 Combined $ ___________x 12 months $
Total proposed amount annually, in legibly printed words:
______________________________________________________________________________
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After-Hour Emergency
Irrigation Laborer $_____ per hour $_____ per hour
Irrigation Lead $_____ per hour $_____ per hour
Landscape Labor $_____ per hour $_____ per hour
Landscape Foreman $_____ per hour $_____ per hour
Please initial to verify acknowledgement of labor rates: ______________________________
EXHIBIT B2: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
UNIT OF
ITEM
DESCRIPTION QTY UNIT PRICE (UNIT PRICE X
NO. MEASURE
QTY)
Price for landscaped median
SF 500 $ $
1.
maintenance with turf.
Price for landscaped median
2. maintenance for trees, shrubs and SF 500 $ $
ground cover.
3. Price for concrete median maintenance. SF 500 $ $
Price for landscaped, irrigated slope
4. SF 500 $ $
maintenance.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
1)The last six (6) months of tailgate safety meeting sign-in sheets and topics covered must be made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2)In the year of 2023, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
_________________________________________________________________________________
3)Please provide any sustained complaints made to your company within the past four (4) years to
Cal-OSHA.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
4)Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of ½ of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor DIR Registration No. Dollar Value of Work
Location and Place of Business
License No. Exp. Date: / / Phone ( )
DIR Registration No. Dollar Value of Work
Subcontractor
Location and Place of Business
Description of Work
License No. Exp. Date: / / Phone ( )
DIR Registration No. Dollar Value of Work
Subcontractor
Location and Place of Business
License No. Exp. Date: / / Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (propose
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1._________________________________________________________________________________
Name and Address of Owner / Agency
_________________________________________________________________________________________
Name and Telephone Number of Person Familiar with Project
_________________________________________________________________________________
Contract Amount Type of Work Date Started Date Completed
2._________________________________________________________________________________
Name and Address of Owner / Agency
_________________________________________________________________________________
N ame and Telephone Number of Person Familiar with Project
_________________________________________________________________________________
Contract Amount Type of Work Date Started Date Completed
3._________________________________________________________________________________
Name and Address of Owner / Agency
_________________________________________________________________________________
N ame and Telephone Number of Person Familiar with Project
_________________________________________________________________________________
Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
_____________________________________________________________________________________
_____________________________________________________________________________________
EXHIBIT G1: STAFF
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
2.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
3.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
4.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
5.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
6.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
7.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
8.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
9.Name______________________________________ Job Title________________________________
License/Certificates__________________________________________________________________
10.Name______________________________________ Job Title_______________________________
License/Certificates_________________________________________________________________
11.Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
12.Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
13.Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
14.Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
15.Name______________________________________ Job Title_______________________________
License/Certificates__________________________________________________________________
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Provide information on staffing structure and the number of hours per week for each crewmember that
will be dedicated to LMD Zone 2008-1 Major Thoroughfare Medians. Please use the following structure.
Feel free to add attachments if additional space is necessary. Labor time proposed is time working on
site and does not include travel time.
Supervisors
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #1
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #2
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #3
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crew #4
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Specialty Positions
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
Crewmember Title _______________________________ Qty. of Weekly Hours ____________________
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
Proper equipment required to perform pruning tasks including hand pruners, loppers, saws, pole
pruners and chainsaws
Commercial Grade Battery Powered Leaf Blowers
All maintenance supplies for proper equipment operation
Garden Spading Forks
Shovels
Rakes
Scoop Shovels (various sizes and shapes)
Commercial Grade Chipper
Safety equipment such as head, eye and ear protection, work boots. Body protection such as
chaps should also be used when operating chainsaws
Irrigation controller remotes and transmitters; particularly WeatherTrak
All the required tools and equipment to make minor and major irrigation repairs
Gasoline powered pressure washer as needed to remove gum, sap and other undesirable items
from walkway and medians.
All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal-OSHA approved
Please initial to verify acknowledgement of equipment requirements: _______________
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
e (license number will suffice)
WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3. ___________________________________________________________________________________
4. ___________________________________________________________________________________
5. ___________________________________________________________________________________
6. ___________________________________________________________________________________
7. ___________________________________________________________________________________
8. ___________________________________________________________________________________
9. ___________________________________________________________________________________
10. __________________________________________________________________________________
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for 2008-1 Area Wide Major
Thoroughfare Medians. The Contractor will be expected to perform maintenance practices and uphold
the standards herein to the established specifications throughout the length of the contract.
*All three signatures required
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
1.SUMMARY OF CONTRACTUAL REQUIRMENTS
a.A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b.By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c.Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2.SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a.These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
b.You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
liability under this agreement. The full coverage and limits afforded
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c.Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full-certified copies of all
Insurance coverage and endorsements.
3.INDEMNIFICATION
a.To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
pert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
rvices under this Agreement, or any part thereof;
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
nd, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b.The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c.CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4.INSURANCE
a.Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b.Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials,
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
notice to CITY.
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d.CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California-admitted insurers with (other than workers compensation) a current A.M. Best
e.Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f.Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
ce of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h.The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature: ______________________________ Date: ___________________
Printed Name: ____________________________________
ATTACHMENT A
Inventory List
ATTACHMENT A: INVENTORY LIST
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarita, California
LMD Zone 2008-1 MAJOR THOROUGHFARE MEDIANS
Item # Description APPROXIMATE square footage Estimated Quantity
1 Turf area medians N/A N/A
2 Shrub area medians / side panels 2,896,852 Sq Ft 73.5 acres
3 Concrete medians 703,114 Sq Ft 17 acres
4 Freeway onramp/offramp 334,642 Sq Ft 7 acres
5 Irrigation controllers - 126 clocks
Medians
BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy.
COPPER HILL DR. Newhall Ranch Road to Seco Canyon Road
GOLDEN VALLEY RD. Claremore Way to Via Princessa
LOST CANYON RD. Via Princessa to Medley Ridge Dr.
LYONS AVENUE Interstate 5 to Railroad Avenue
MAGIC MOUNTAIN PRKWY. Interstate 5 to Railroad Avenue
McBEAN PARKWAY Interstate 5 to Copper Hill Drive
NEWHALL AVENUE 6th Street to Highway 14
NEWHALL RANCH RD. Vanderbilt Way to Golden Valley Road
ORCHARD VILLAGE RD. McBean Parkway to south of Lyons Avenue (first median on Valley St)
PLUM CANYON ROAD Bouquet Canyon Road to Skyline Ranch Road
RAILROAD AVENUE Drayton Street to Lyons Avenue
RYE CANYON RD. Avenue Stanford to Newhall Ranch Road
SANTA CLARITA PRKWY. Newhall Ranch Rd. to Riverrock Way
SECO CANYON ROAD Bouquet Canyon Road to Banyan Place (includes Side Median north of Decoro)
SIERRA HIGHWAY Golden Valley Road to Campus Exit
SIERRA HIGHWAY Newhall Avenue to driveway south of 21380 Needham Ranch Parkway
SOLEDAD CANYON ROAD Bouquet Canyon Rd. to Highway 14
VALENCIA BOULEVARD Interstate 5 to Bouquet Canyon Road
VIA PRINCESSA Via Pacifica to Claibourne Lane
VIA PRINCESSA Sheldon Avenue to Golden Maple Drive
WHITES CANYON ROAD Via Princessa to Skyline Ranch Road
SKYLINE RANCH ROAD Sierra Hwy to Plum Canyon Road (includes two roundabouts)
Additional Landscape Maintenance Areas
LYONS AVENUE / INTERSTATE 5 on-ramp and off-ramp of northbound I5 at Lyons Avenue
NEWHALL ROUNDABOUT and surrounding circular parkways at Newhall Avenue and 5th Street,
th
including side panels to 6 Street on Main Street
NEWHALL RANCH ROAD side panel/parkway on south side of street from Baywood Lane paseo area to
Avenue Tibbetts and on north side of street from Dickason to the Santa Clara River/bridge.
SAND CANYON/SR 14 on-ramps and off-ramps of both northbound and southbound SR14 at Sand
Canyon Road
Copperhill side median from 140 feet west of Hidden Hills Dr to Kenton Lane
Side Panel Areas
BOUQUET CANYON (Side panels) Non-Irrigated parkways and tree wells both north and south bound
Bouquet Canyon from Festividad to just north of Steve Jon Street
COPPERHILL (Side Panels) Seco Canyon to Buckhorn Lane, all tree wells both east and west bound.
GOLDEN TRIANGLE ROAD (Side panel) Rainbow Glen Drive to Isabella Parkway, Golden Valley Road
(Overpass) to Centre Pointe Parkway and 500 feet west side panels adjacent to SCRRA Right of Way.
HASKELL CANYON ROAD (Side panel) Bouquet Canyon to Copper Hill Drive all tree wells located on both
sides of street.
SECO CANYON ROAD (Side panel) Tupelo Ridge to LACO Fire Station 111 all tree wells and non-irrigated
parkways adjacent to block wall south of Decoro
WHITES CANYON ROAD (Side panels) Tree wells and non-irrigated parkways from Ashboro to Via
Princessa both east and westbound.
Debris Clean Up Only
NEWHALL RANCH ROAD / I-5 off-ramp northbound Interstate I5 at Newhall Ranch Road
MAGIC MOUNTAIN PARKWAY / I-5 on-ramp and off-ramp northbound Interstate I5 at Magic Mountain
Parkway
VALENCIA BLVD / I-5 off-ramp and on-ramp northbound Interstate I5 at Valencia Blvd.
MCBEAN PARKWAY / I-5 on-ramp and off-ramp northbound Interstate I5 at McBean Parkway NEWHALL
AVENUE / SR 14 on-ramp and off-ramps both northbound and southbound SR14 at Newhall Avenue
PLACERITA CANYON / SR14 on-ramp and off ramps both northbound and southbound SR14 at Placerita
Canyon
GOLDEN VALLEY ROAD / SR14 on-ramp and off-ramps both northbound and southbound SR14 at
Golden
Valley Road
SIERRA HIGHWAY / VIA PRINCESSA / SR14 on-ramp and off-ramps both northbound and southbound
SR14 at Sierra Highway / Via Princessa / SR14
ATTACHMENT B
Area Map
ATTACHMENT C
2024 Holiday Schedule
TERMS AND CONDITIONS
VENDOR TO READ
By downloading this document via BidNet I acknowledge that I have, read, understood, and agree to
the terms and conditions on all pages of this document and all solicitation documents relating to the
associated project. I agree to furnish the commodity or service stipulated on this solicitation
document as stated in the specifications.
The solicitation, vendor response, and the Purchase Order (and/or Contract for services) constitute
the entire agreement between the vendor and the City of Santa Clarita (City) covering the goods
1.SHIPMENT AND INSPECTION. The terms and routing of shipment shall be as provided on the
Purchase Order or as otherwise directed by the City. City may revise shipping instructions as to
any goods not then shipped. City shall have the right to inspect any or all of the goods at
reason of its failure to inspect the goods, shall not be deemed to have accepted any defective
goods or goods which do not conform to the specifications therefore, or to have waived any of
inspection on deliveries or offers for delivery, which do not meet specifications, shall be for
the account of the vendor.
2.RISK OF LOSS. Notwithstanding any provision hereof to the contrary, title to, and risk of loss
of, the goods shall remain with the vendor until the goods are delivered at the D.D.P. point
specified in this Contract, or if no such point is specified, then, when the goods are delivered
to the City. However, if the goods are of an inflammable, toxic or otherwise dangerous nature,
vendor shall hold City harmless from and against any and all claims asserted against City on
account of any personal injuries and/or property damages caused by the goods, or by the
3.WARRANTIES. Vendor warrants to and covenants with the City as follows: vendor shall deliver
to City title to the goods free and clear of all security interest, liens, obligations, restrictions or
encumbrances of any kind, nature or description, the goods shall be free from defects in
material and/or workmanship; unless otherwise specified on the Purchase Order, the goods
shall be new and not used or reconditioned; the goods and their packaging shall conform to
the description thereof and/or specifications therefore contained in this Contract. In placing
ill and judgment in selecting and providing the
ods shall be in all respects suitable for the
particular purpose for which they are purchased and the goods shall be merchantable. Vendor
shall indemnify and save and hold City harmless from and against any and all damages, losses,
demands, costs and expenses arising from claims by third parties for property damage,
hereunder.
4.REMEDIES Contract, City may take any or all of the
following actions, without prejudice to any other rights or remedies available to City by law:
st and risk: (c) cancel any outstanding deliveries
recovery of the goods or the purchase price payable for goods shipped prior to such breach.
5.FORCE MAJEURE
any or all of the following events or occurrences, strikes, work stoppages, or other labor
difficulties; fires, floods or other acts of God; transportation delays; acts of government or any
subdivision or agency thereof; failure or curtailment of power supply in the Pacific Southwest
power grid; or any other cause, whether or not similar to the causes or occurrences
enumerated above; in all cases, which are beyond the control of the party claiming the
occurrence of a force majeure event and which delays, interrupts or prevents such party from
performing its obligations under this Contract. Notwithstanding any provision hereof to the
contrary, the reduction, depletion, shortage, curtailment or cessation of
reserves or any other supplies or materials of vendor shall not be regarded as an event of
force majeure. The party affected by a force majeure event shall give notice thereof to the
other party within ten days following the occurrence thereof and shall apprise the other party
of the probable extent to which the affected party will be unable to perform or will be delayed
in performing its obligations hereunder. The affected party shall exercise due diligence to
eliminate or remedy the force majeure cause and shall give the other party prompt notice
when that has been accomplished. Except as provided herein, if performance of this contract
by either party is delayed, interrupted or prevented by reason of any event of force majeure,
both parties shall be excused from performing hereunder while and to the extent that the
majeure event which prevents its full and/or timely delivery of goods hereunder, City may, at
its option and without liability (a) require vendor to apportion among its customers the goods
available for delivery during the force majeure period; (b) cancel any or all delayed or reduced
deliveries; or (c) cancel any outstanding deliveries hereunder and terminate this Contract. If
City accepts reduced deliveries or cancels the same, City may procure substitute goods from
other sources in which event this contract shall be deemed modified to eliminate vendor's
obligated to deliver goods not delivered during the force majeure event. After cessation of a
force majeure event declared by City, neither party shall be obligated to deliver or purchase
goods not so delivered and purchased during the force majeure period.
6.PATENTS. It is anticipated that the goods will be possessed and/or used by City. If by reason of
any of these acts a suit is brought or threatened for infringement of any patent, trademark,
trade name or copyright with regard to the goods, their manufacture or use, vendor shall at its
own expense defend such suit and shall indemnify and save and hold City harmless from and
against all claims, damages, losses, demands, cost
connection with such suit or threatened suit.
7.COMPLIANCE WITH LAW. Vendor warrants that it shall comply with all federal, state, and
local laws, ordinances, rules and regulations applicable to its performance under this Contract,
including, without limitation, the Fair Labor Standards Act of 1938, as amended, the Equal
Employment Opportunity Clause prescribed by Executive Order 11246 dated September 24,
1965 as amended, and any rules, regulations or orders issued or promulgated under such Act
and Order. Vendor shall indemnify and save and hold City from and against any and all claims,
damages, demands, costs and losses which the City may suffer in the event that vendor fails to
comply with said Act, Order, rules, regulations or orders. Vendor further warrants that all
goods sold hereunder shall comply with and conform in every respect to the standards
applicable to the use of such goods under the Williams-Steiger Occupational Safety and Health
Act of 1970, as amended, and any regulations and orders issued thereunder. Any clause
required by any law, ordinance, rule or regulation to be included in a contract of the type
evidenced by this document shall be deemed to be incorporated herein. Where permits
and/or licenses are required for the prescribed material/services and /or any construction
authorized herein, the same must be first obtained from the regulatory agency having
jurisdiction there over.
8.REPORTS, ARTWORK, DESIGNS ETC.:
a.If the goods are to be produced by vendor in accordance with designs, drawings or
blueprints furnished by City, vendor shall return same to City upon completion or
cancellation of this Contract. Such designs and the like shall not be used by vendor in the
and the like involve valuable property rights of City and shall be held confidential by
vendor.
b.If the Contract results in the creation of artwork, designs or written products, including
but not limited to, books, reports, logos, pictures, drawings, plans, blueprints, graphs,
charts, brochures, analyses, photographs, musical scores, lyrics, shall be considered works
for hire and the contractor expressly transfers all ownership and intellectual property
rights including copyrights to the City by signing the contract. Such works and the like shall
not be used by vendor in the conduct of any business with any third party without the
c.Unless otherwise agreed herein, vendor at its cost shall supply all materials, equipment,
tools and facilities required to perform this Contract. Any materials, equipment, tools,
artwork, designs or other properties furnished by City or specifically paid for by City shall
on demand be removed by City without charge. Vendor shall use such property at its own
custody. Vendor shall at its cost store and maintain all such property in good condition
and repair. City makes no warranties of any nature with respect to any property it may
furnish to vendor hereunder.
9.GOVERNING LAW. The Purchase Order and this Contract between the parties evidenced
hereby shall be deemed to be made in the State of California and shall in all respects be
construed and governed by the laws of that state.
10.AMENDMENTS. Any and all changes to this contract must be made in writing and agreed to
by the City. Performance by the contractor shall be considered agreement with the terms of
this contract.
11.ASSIGNMENT. No assignment by the vendor of contract or any part hereof, or of funds to be
received hereunder, is binding upon the City unless the City gave written consent before such
assignment.
12.CURRENCY. All references to dollar amounts in this solicitation and in vendor's response refer
to United States currency. Payments shall be made in United States Currency.
13.DEFAULT. In case of default by the vendor of any of the conditions of this solicitation or
contract resulting from this solicitation, the vendor agrees that the City may procure the
articles or services from other sources and may deduct from the unpaid balance due the
vendor, or collect against the bond or surety, or may invoice the vendor for excess costs so
paid, and prices paid by the City shall be considered the prevailing market price at the time
such purchase is made.
14.ENVIRONMENTALLY PREFERABLE PURCHASING. The City of Santa Clarita, being fully aware
of the limited nature of our resources and the leadership role government agencies have,
supports the Environmentally Preferable Purchasing (EPP) program with Resolution 05-103.
With changes in technology and industries occurring rapidly it is frequently difficult to be
aware of the latest innovations. Therefore, it is the intent of the City of Santa Clarita to seek
out those products which result in less energy usage, least impact on natural resources and
greatest reuse of post-industrial and post-consumer material. Vendors are strongly
encouraged to offer products and services meeting these criteria and point out those specific
aspects or features in their bid. In accordance with Public Contract Code 22152 vendors are
required to certify in writing the minimum, if not exact, percentage of postconsumer materials
in the products, materials, goods, or supplies, offered or sold.
15.GRATUITIES. The City may, by written notice to the Contractor, terminate the right of the
Contractor to proceed under this agreement, if it is found that gratuities in the form of
entertainment, gifts, or otherwise were offered or given by the Contractor, or any agent or
representative of the Contractor, to any officer or employee of the City with a view toward
securing an agreement or securing favorable treatment with respect to the award or
amending, or the making of any determinations with respect to the performance of such
agreement; provided, that the existence of the facts upon which the City makes findings shall
be in issue and may be reviewed in any competent court. In the event of such termination,
the City shall be entitled to pursue the same remedies against the Contractor as the City could
pursue in the event of default by the Contractor.
16.INDEMNIFICATION. The vendor is required to indemnify and hold the City harmless from and
against any claim, action, damages, costs (inc
injuries, or liability, arising out of any agreement entered into between the parties. Should
the City be named in any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of this Agreement, or its performance, the
and indemnify the City for any judgment rendered against it or any sums paid out in
settlement or otherwise.
17.NON-APPROPRIATION OF FUNDS
appropriated for the purpose of this agreement. All funds for payment after June 30 of the
the governing body appropriating funds does not allocate sufficient funds for the next
without penalty in their entirety, or (2) reduced in accordance with available funding as
deemed necessary by the City. The City shall notify the Contractor in writing of any such non-
allocation of funds at the earliest possible date.
18.ON-SITE INSPECTION. When deemed necessary by the City, an on-site inspection date and
time will be so designated. The vendor is responsible for inspecting and understanding the
total scope of the projects (i.e., specifications, quality, and quantity of work to be performed.)
19.PAYMENT. (a) Vendor shall state payment terms offered. (b) Payment shall be made on the
pay period after receipt and acceptance of goods and/or services and upon using department
confirmation of such acceptance.
20.PREVAILING WAGE. For all public works, the Vendor is required to quote prevailing wage. For
the purposes of this paragraph, public works includes maintenance. All public works projects
are subject to the State prevailing wage requirements of the California Labor Code including,
but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5. Pursuant to Section 1773 of
the Labor Code, the general prevailing wage rates in the county, or counties, in which the
work is to be done have been determined by the Director of the California Department of
Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this
http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California
Department of Industrial Relations are referenced but not printed in the general prevailing
wage rates. A copy of the prevailing rate of per diem wages shall be posted at the job site.
This bid is subject to SB 854 and SB-96. Contractor shall comply with California prevailing wage
laws including, to the extent applicable, Labor Code Section 1720.9. The Contractor is
responsible for obtaining a current edition of all California statutes and regulations and
adhering to the latest editions of such.
21.PRICE REDUCTIONS. If at any time during the life of this contract, the successful vendor
reduces his price or prices to others purchasing approximately the same quantities as
contemplated by this contract, the contract prices must be reduced accordingly, and the
contractor/vendor shall immediately notify the Purchasing Agent, City of Santa Clarita.
22.PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA) which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may
hire only persons who may legally work in the United States (i.e., citizens and nationals of the
U.S.) and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of anyone to be hired, which includes completing the Employment
Eligibility Verification Form (I-9). The Vendor shall establish appropriate procedures and
controls so no services or products under the Contract Documents shall be performed or
manufactured by any worker who is not legally eligible to perform such services or
employment.
23.SB 854
(submitted on or after March 1, 2015) unless registered with the Department of Industrial
Relations pursuant to Labor Code section 1725.5 \[with limited exceptions from this
requirement for bid purposes only under Labor Code section 1771.1(a)\]. No contractor or
subcontractor may be awarded a contract for public work on a public works project (awarded
on or after April 1, 2015) unless registered with the Department of Industrial Relations
pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
24.TAXES, CHARGES AND EXTRAS. (a) Vendor must show as a separate item California State
Sales and/or Use Tax. (b) The City is exempt from Federal Excise Tax. (c) Charges for
transportation, containers, packing, etc. shall not be paid unless specified in bid.
Contractor/vendor agrees to cooperate with the City in all matters of local taxation.
25.CONTRACT PRICING. Except as otherwise provided, prices must remain consistent through
the response to this quote. All costs must be included in the pricing provided to the City.
26.INSURANCE. For solicitations involving services the City requires insurance. Proof of
insurance shall be provided by using an ACORD certificate of insurance and shall be provided
insured. The certificate shall list coverage for
General Liability (limit of $1,000,000 CSL or $1,000,000 per occurrence with a $2,000,000
aggregate), Auto Liability (limit of $1,000,0
requirement). For professional services, Professional Liability with a limit of $1,000,000 may
also be required. Insurance shall not be cancelable or subject to reduction except upon thirty
(30) days prior written notice to the City. Specific insurance requirements shall be set forth in
any contract awarded to a vendor.
27.SAFETY. Contractor agrees to comply with the provisions of the Occupational Safety and
Health Act of 1970 (or latest revision), the State of California Safety Orders, and regulations
issued thereunder, and certifies that all items furnished under this bid shall conform and
comply with the indemnity and hold harmless clause for all damages assessed against buyer as
a result of suppliers failure to comply with the Act and the standards issued thereunder and
for the failure of the items furnished under this order to so comply.
28.GUARANTEES. CONTRACTOR guarantees each portion of the services as installed against
CONTRACTOR agrees to correct by repair or replacement without charge to CITY any defects
which may appear in the work or any portion thereof. Notwithstanding the foregoing, all
guarantees and warranties obtained by CONTRACTOR from manufacturers and vendors of
full limit of their terms.
29.PROTEST PROCEDURES. Any person or entity may present a formal protest to the City with
respect to solicitations being conducted by staff.
a.Definitions
solicitation.
bidder.
ty solicitation provided by a person or
firm.
disagreement, disapproval or other objection regarding documents,
determinations or actions taken or contemplated by the City with respect to a
solicitation.
services or public construction projects for which it seeks a response.
b.Format
The protest must be in writing and include the following information at a minimum:
i.The name, address, and phone number of the protester, or the authorized
representative of the protester;
ii.The signature of the protester or authorized representative of the protester;
iii.The solicitation number and title under which the protest is submitted;
iv.A detailed description of the legal and/or factual grounds for the protest and
all supporting documentation. For protests containing elements not based on
publicly released information, the protest must contain documentation clearly
showing the date on which the protester received the information; and
v.The form of relief requested.
c.Solicitation Protests
Protests of any kind regarding the solicitation including, but not limited to,
Agent not more than five calendar days after the last day for questions or the last
addendum is issued, whichever is later. The decision by the Purchasing Agent on any
solicitation protest shall be final.
d.Bid Protest and Review
i.The protest, in the Format specified above, must be submitted to the City
Manager by email or by personal delivery or overnight mail (to City Hall,
23920 Valencia Boulevard, Suite 120, Santa Clarita, CA 91355) so that it is
received by the City no later than seven calendar days after the bid opening.
ii.A copy of the protest must be served upon the bidder subject to the protest in
the same manner by which the protest was submitted to the City Manager.
Failure to serve the protest upon the bidder subject to the protest is grounds
upon which the City may deny the protest.
iii.A bidder whose bid has been protested by another bidder may submit to the
City Manager a written response to the protest by email or by personal
delivery or overnight mail (to City Hall, 23920 Valencia Boulevard, Suite 120,
Santa Clarita, CA 91355) so that it is received by the City no later than seven
calendar days after the protest has been served by the protesting bidder.
iv.The City Manager or designee shall have up to ten calendar days to decide
whether to approve or reject the protest. The written decision of the City
Manager or designee on the protest shall be served upon the protesting
bidder and any bidder subject to the protest within 14 calendar days of
receipt of the bid protest. The City Manager or designee may extend the 10
calendar days if necessary to review additional information requested from
any bidder.
v.The decision of the City Manager or designee on the bid protest shall be final
with no further review.
e.State or Federal Funding
i.If the subject matter of the solicitation or project is receiving any State or
Federal funds which require a protest procedure different than the
procedures stated above, then that protest procedure shall control.
ii.In the event there is any lawsuit filed against the City relating to any federally
funded project, the City will provide prompt notice of that lawsuit to all
agencies who participated in the funding of the project.
f.Mandatory Procedure
i.This administrative procedure and the time limits set forth herein are
mandatory. Failure to comply with these mandatory procedures shall
constitute a waiver of any right to pursue the bid protest, including filing a
Government Code claim or any legal proceedings or actions.
Addendum No. 1
February 20, 2024
Addendum No. 1
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ ƭŷƚǒƌķ ĬĻ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
There was a non-mandatory, pre-proposal meeting on February 20, 2024 beginning at 3:00 PM (PT). The
meeting took place via Zoom.
Attending Staff:
Project Development Coordinator, Administrative Services
Landscape Maintenance Specialist, Administrative Services
Buyer, Administrative Services
Landscape Maintenance Specialist, Administrative Services
Administrative Analyst, Public Works
Landscape Maintenance Administrator, Administrative Services
Andrew Adams
Attending Vendors:
Gary Gonzalez, BrightView Landscape
David Moo, BrightView Landscape
Nelson Craig, BrightView Landscape
Hugo Chica, BrightView Landscape
Heidi Van Syoc, Stay Green
Larry Rudd, Mariposa Landscape, Inc.
Efrain Lupercio, Marina Landscape Services
AD Aleman, SGD Enterprises DBA Four Season Landscaping
Rojelio Morales, Venco Western
Alex Lazo, American Heritage Landscape
The following questions were asked and answered:
Q1) Based on the last contract and going into the new contract, what aspect of this contract is the most
important to the City?
maintenance. However, water management will be emphasized more in this contract focusing on
eliminating water run-off, cutting water costs, and irrigation maintenance.
A2) Annette to search for info and provide to me for addendum.
PROPOSAL # LMD-23-24-26
Addendum No. 1
February 20, 2024
The following was reviewed:
Project scope of work
Bidding Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
____________________________________ ____________
Date
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
Addendum No. 2
February 21, 2024
Addendum No. 2
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
I.PRE-PROPOSAL MEETING Q&A
The following question asked in the recent pre-proposal meeting was not included in Addendum No. 1.
Please see the answer to question #2:
Q2) What was the official name of the previous
Maintenance and the DIR number for the project was 471006.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
____________________________________ ____________
Date
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
Addendum No. 3
March 8, 2024
Addendum No. 3
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
I.UPDATES TO SCOPE OF WORK
The following updates have been made to the various sections within the Scope of Work:
rd
PARAGRAPH
In striving to meet the statewide diversion goal of 75%, LMD requires every effort to keep green waste
out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified
green waste diversion facility for processing. The contractor shall maintain a log and report method of
diversion annually to the LMD office by providing total tons of green waste generated and the total tons
diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs,
weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon
request at any given time during the contract.
The City will require the installing contractor to fulfill a warranty period and then the maintenance
contractor will be responsible thereafter.
Currently, there are no olive trees within the scope of work that will need spraying.
There are currently no pots that need to be hand-watered at this time.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
____________________________________ ____________
Date
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
Addendum No.1
February 20, 2024
Addendum No.1
PROPOSAL# LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ ƭŷƚǒƌķ ĬĻ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌƩĻƭƦƚƓƭĻ͵
There was a non-mandatory, pre-proposalmeeting on February 20, 2024beginning at 3:00 PM (PT). The
meeting took place via Zoom.
Attending Staff:
Project Development Coordinator, Administrative Services
Landscape MaintenanceSpecialist, Administrative Services
Buyer, Administrative Services
Landscape MaintenanceSpecialist, Administrative Services
Administrative Analyst, Public Works
Landscape MaintenanceAdministrator, Administrative Services
Andrew Adams
Attending Vendors:
Gary Gonzalez, BrightView Landscape
David Moo, BrightView Landscape
NelsonCraig, BrightView Landscape
Hugo Chica, BrightView Landscape
Heidi Van Syoc, Stay Green
Larry Rudd, Mariposa Landscape, Inc.
Efrain Lupercio, Marina LandscapeServices
AD Aleman, SGD Enterprises DBA Four Season Landscaping
Rojelio Morales, Venco Western
Alex Lazo, American Heritage Landscape
The following questions were asked and answered:
Q1) Based on the last contract and going into the new contract, what aspect of this contract is the most
important to the City?
maintenance. However, water management will be emphasized more in this contractfocusing on
eliminating water run-off, cutting water costs, and irrigation maintenance.
A2) Annette to search for info and provide to me for addendum.
PROPOSAL# LMD-23-24-26
Addendum No. 1
February 20, 2024
The following was reviewed:
Project scope of work
Bidding Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
03//2024
____________________________________ ____________
Stay Green Inc.
____________________________________
Company Name
PROPOSAL# LMD-23-24-26
Addendum No. 2
February 21, 2024
Addendum No. 2
PROPOSAL# LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌƩĻƭƦƚƓƭĻ͵
I.PRE-PROPOSAL MEETING Q&A
The following questionasked in the recent pre-proposal meetingwas not included in Addendum No. 1.
Please see the answer to question#2:
Maintenanceand the DIR number for the project was 471006.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
03//2024
____________________________________ ____________
/ƚƓƷƩğĭƷƚƩƭ wĻƦƩĻƭĻƓƷğƷźǝĻ5ğƷĻ
Stay Green Inc.
____________________________________
/ƚƒƦğƓǤ bğƒĻ
PROPOSAL# LMD-23-24-26
Addendum No. 3
March 8, 2024
Addendum No. 3
PROPOSAL# LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌƩĻƭƦƚƓƭĻ͵
I.UPDATES TO SCOPE OF WORK
The following updates have been made to the various sections within the Scope of Work:
rd
PARAGRAPH
In striving to meet the statewide diversion goal of 75%, LMD requiresevery effort to keep green waste
out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified
green waste diversion facility for processing. The contractor shall maintain a log and report method of
diversion annually to the LMD office by providing total tons of green waste generated and the total tons
diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs,
weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon
request at any given time during the contract.
The City will require the installing contractor to fulfill a warranty period and then the maintenance
contractor will be responsible thereafter.
Currently, there are no olive trees within the scope of work that will need spraying.
There are currently no pots that need to be hand-watered at this time.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
03/11/2024
____________________________________ ____________
/ƚƓƷƩğĭƷƚƩƭ wĻƦƩĻƭĻƓƷğƷźǝĻ5ğƷĻ
Stay Green Inc.
____________________________________
/ƚƒƦğƓǤ bğƒĻ
PROPOSAL# LMD-23-24-26
William Stuarto
Gerson Aguirre
Carlos Cabello
Genaro Sandoval
Abel Gallardo
Roberto Quezada Pacheco
Hugo Lopez
Esteban Martinez
Mercedes Orellana
Francisco Mejia
Salvador Alanis
Heriberto Hernandez
Antonio Castaneda
Jose Hernandez
Manuel Murillo
Jose Silva
Floater
Crew
Spray tech
Jose M. Vasquez
Spray tech
03//2024
03//2024
03//2024
2008-1 Area Wide Major Throughfare Medians
Maintenance Schedule
Per the bid specsStay Green, Inc. proposesand the maintenance schedule for these crews, bebroken
outbasedonthebelowbulletpoints:
3 crews will consist of-5 men fulltimefor a total of 200 hours per week, per crew.
1 full time -2 man floater crewfor a total of 80 hours per week
17 men and 4 crews, for a total of 680 hours.
SGIwillcompletethenecessarywork,MondaythroughFriday.
3 on-sitebeprovided,
throughouttheweekMondaythroughFriday, as part of the crew.
scheduleand labor hours areprovidedinthisRFP.
3 -
control, pruning and trimming on a 9 day rotation, throughout their rotation section.
Manager and the Account Manager, so the City is aware of them.
Proposal LMD # 23-24-26
2008-1 Area Wide Major Throughfare Medians
Landscape Maintenance
March , 2024
Heidi Van Syoc
Regional Manager
hvansyoc@staygreen.com
661-383-6752
3//2024
Dear City of Santa Clarita:
Thank you for the opportunity to continue to provide Landscape Maintenance Service at the 2008-1 Area Wide Major
Thoroughfare Medians. We value the partnership we have built, over the last 5 years at the Area Wide Major
Thoroughfare Medians and 36 years with the City of Santa Clarita. We intend to deliver our excellent standard of quality,
customer service, while continuing to improve and beautify the Area Wide Major Thor
appearance. Along with constantly striving to save the City money by efficiently monitoring the irrigation system and
needs.
Included in the attached proposal isstory of experienced landscaping, the
information outlined in the RFP, including response file, the breakdown of cost file and services provided.
We would like to highlight some important benefits of having the Stay Green Inc. team remain at the Area Wide Major
relationship to only grow and improve from here. Being on property the last 5 years, we know all it takes to properly
him on, down to a science and they work as a well-oiled machine. The intent is to ensure that quality, superb service and
communication are executed here, as well. These team members are seasoned and well versed in the Area Wide Major
Thoroughfare Medians layout and operational needs. Having the above knowledge offers you faster response and turn-
around times, such as same day repairs.
Our company has won multiple safety and industry recognition awards over the years and we are well versed in safety
procedures. Our median crews are familiar in all aspects of safety procedures and what it takes to effectively manage
those, in these high traffic areas.
The project will continue to be led by our Regional Manager Heidi Van Syoc, along with an experienced Account
Manager, Dave Colburn, Production Manager, Eleazar Gallardo, 3 experienced Crew Leaders along with their crews, 3
Irrigation Technicians and a Floater Crew.
Contact information is listed below:
Chris Angelo
President/CEO
Changelo@staygreen.com
(661)291-2800 ext. 110
26415 Summit Circle
Santa Clarita, CA 91350
Steve Seely
Chief Operating Officer
Sseely@staygreen.com
(661)291-2800 ext. 108
26415 Summit Circle
Santa Clarita, CA 91350
Heidi Van Syoc
Regional Manager
Hvansyoc@staygreen.com
(661) 383-6752
26935 Furn
ivall Ave.
Canyon Country, CA 91351
Dispatching team: Canyon Country, CA.
Website: www.staygreen.com
Please do not hesitate to contact us at the information above, if you have any questions.
We look forward to our continued partnership with you at the Area Wide Major Thoroughfare Medians!
Thank you,
Heidi Van Syoc
Introduction and Background
ing quality landscaping services has been a g oal that we aim to achieve
year after year. The crews are well organized by their manager who provides direction, communication, training, and
assistance on a schedule, as well as, on a as needed basis. The crew is set up to perform the work as productively and
efficiently, as possible. The work will be performed in a cyclical manner to allow for organized flow throughout the
project. We are always training new staff as part of our bench strength program. Keeping the highest level of managers
on our projects is key to our success.
We use top of the line, eco-friendly equipment that is
equipment assists our team in providing our client a great product. Stay Green Inc. is equipped with additional
issue. If a backup is needed, we are equipped to step in and handle the additional need for equipment, laborers, or
management. Our enhancement department is equipped to handle work outside of the scope of maintenance. This
helps many of our customers resolve issues, outside of the standard scope of work.
All staff are trained to use all equipment and tools assigned to them. Stay Green Inc. lives by best practices that are
practiced daily. Managers are especially used to train staff members on maintenance tasks, routine and non-routine.
Other examples of best practices are pruning techniques, training the staff, and safety. Managers evaluate the job sites
and walk with the crew leader to make a plan daily.
Stay Green Inc. is family owned and operated. Richard and Charlene Angelo started the company back in 1970. While the
12 additional locations in Los Angeles County, Kern County,
Ventura County, Orange County, Riverside County and Catalina Island. Stay Green Inc. has grown over 53 years through
referrals, professionalism, and quality. Stay Green Inc. is recognized as a leading provider of high-quality landscape
services, having achieved a 95% customer retention rate, along
ds from the National Association of Landscape Professionals.
We remain committed to continued growth, as well as leadership within the industry.
We consistently implement new technologies and techniques to improve our efficiency and effectiveness. And, since we
were among the first to investigate and adopt environmentally friendly landscaping practices, we continue to inspire
others in our industry to do the same. Utilizing safe chemicals, organic fertilizer, and water conservation programs are just
a few of the initiatives that Stay Green has to offer. To elaborate, in order to help areas that are constricted by city
regulations to decrease their water consumption, we offer plants and techniques that do not compromise the beauty of
the landscape but reduce the requirement of water. Being innovative without sacrificing our service and quality, but
allowing it to be enhanced, is top priority for us as a company. Stay Green Inc. specializes in Landscape Maintenance, Plant
Health Care, Design, and Tree Services thereby eliminating the need for subcontracting work. Not only does Stay Green
Inc. service large commercial businesses, homeowner associations and large health care complexes; we also handle many
city and county landscaping accounts. Since we are a full-service landscape company, we have the ability to expect and
achieve our high standards out in the field.
SCOPE OF WORK
Per the bid specs, Stay Green, Inc. proposes: 3 full time, 5 man crews and 1 full time, 2 man floater crew (17 men and 4
crews total), will be broken out based on the below bullet points:
SGI will complete the necessary work, Monday through Friday.
3 on-site irrigation techs (1 included per each regular section crew) will also be provided, throughout the week
Monday through Friday, as part of the crew.
Full rotation schedule and labor hours are provided in this RFP.
3 - 5 man crews (1 crew per section, outlined in provided schedule) will focus on weed control, pruning and trimming on
a 9 day rotation, throughout their rotation section.
The floater crew will work on the freeway medians, planting, any emergencies that may arise and supplement
throughout rotation, where needed.
Fertilizer throughout medians will be applied twice a year, upon signed city proposals.
Crew and irrigation tech will report any issues with the landscaping directly to the Production Manager and the
Account Manager, so the City is aware of them.
A Regional, Account and Production Manager will be in charge of the crew in these median sections, to assure
that all requirements are met for landscape services.
Ground Cover
Irrigation: Repeat run and soak cycles based on the soil type by zone shall be programed to maximize water penetration
and minimize runoff. Soil in turf areas shall be allowed sufficient time to dry prior to mowing in order to minimize turf
compaction. Regular and routine inspections of all irrigation systems to ensure uniform coverage.
Regularly inspect and adjust, as needed so sidewalks, fences, buildings, etc. are not getting wet. Comply to all
government water regulations and restrictions. Irrigation system must be set to ensure uniform moisture needs, as
needed. A soil probe/moisture sensor shall be used to re-evaluate moisture needed, as needed.
Edging and Trimming: Groundcover adjacent to curbs, paved areas, shrubs, trees, and other miscellaneous objects in
groundcover areas shall be edged as needed to maintain a neat, clean, well-defined edge. A 4-inch to 6-inch bare area
shall be maintained between ground cover and curb.
Weed Control: Weed Control shall be maintained so that all groundcover areas are reasonably weed free and no
obvious weeds are left visible. Weeds shall be controlled with suitable pre- and/or post-emergent herbicides, as well as
with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.
Shrubs and Hedges
Pruning: Pruning of shrubs shall be performed to attain maximum desired effect or purpose while retaining as much of
the natural characteristics or branching as possible. Shrubs shall be pruned as required for safety, removal of broken or
diseased branches, general containment or appearance. Pruning at the correct time of year is essential to maximize
flowering potential. After flowering, remove any spent blooms or flower stalks. The landscape, building design, as well as
A. Natural Shape- The intent is to emphasize the natural form
develop structure. Ultimately remove, as needed old stems to rejuvenate. Avoid shearing, which will eliminate flowering
wood and destroy character.
B. Natural Hedge- The intent is to develop a loose, informal appearing hedge.
C. Formal Hedge- It is the intent of these shrubs to have straight, crisp edges.
Weed Control: Weed Control shall be maintained so that all shrub areas are reasonably weed free and no obvious
weeds are left visible. Weeds shall be controlled with suitable pre- and/or post- emergent herbicides, as well as with
selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.
Tree Maintenance
Included Trees: Trees shall be pruned back to clear all roads to achieve safety for all pedestrians and vehicles. Trees less
than a height of twelve (12) feet shall be routinely maintained as necessary to maintain and encourage the natural form
and shape. Trees over twelve feet shall be monitored by SGI Tree Care Division, for necessary pruning in order to
maintain tree health, appearance, and over-all safety. SGI will notify Owner of recommended action, price, and timing of
Tree Pruning: Pruning shall be done to eliminate diseased or damaged growth; to eliminate weak branch attachment
angles; to reduce wind damage by thinning-out the canopy and to encourage a natural growth pattern of each specific
variety.
Staking and Guying: While in place, stakes and guys shall be inspected and adjusted, as needed, to prevent girding
damage to trunk and limbs. All tree ties and guys shall be loosened to allow tree to flex, allowing for the trunk to
strengthen. Staking and guying shall be eliminated as rapidly as trees become self-supporting under normal
environmental conditions.
Weed Control: A buffer zone of approximately 17 inches in diameter shall be maintained for trees located in turf areas
and are to be kept weed free. Weeds shall be controlled with suitable pre- and/ or post-emergent herbicides, as well as
with selective and/or contact herbicides. Hand pulling and/or mechanical removal may also be necessary.
Mulching: For trees located in turf areas, SGI will mulch the tree buffer zone, which will help reduce water consumption,
enhance soil nutrition and improve tree vigor.
Fertilization
All medians will be fertilized twice a year, to produce healthy growth and maintain consistent color.
Hardscape Maintenance: All common area hardscape will be cleaned and maintained in accordance with the
maintenance schedule. Cracks in curbs and gutters will be sprayed for weed control. All will be clean on landscape
debris.
General Maintenance: Landscaped areas and sidewalks will be clean and cleared of all landscape debris, fallen leaves
and trash. Drain areas, ditches and swales will be kept free of dirt and debris. Drainage issues will be reported promptly,
along with a monthly report detailing conditions, status, concerns and/or issues.
General Irrigation Maintenance: Damage caused by SGI will be repaired at no cost to the City. All irrigation systems will
pressure reducers, etc. will be regularly adjusted and cleaned, as necessary. Watering schedule to be routinely evaluated
and adjusted, based on seasonality, plant material, location, water restrictions, etc. Preventative maintenance will be
performed, as needed.
Rodent and Pesticides
Gopher control that has a detrimental effect on the landscape is not included in this contract. It does not include indoor
pests or the control of animals that do not directly affect the landscape such as raccoons, opossums, feral cats, etc. All
applications of pest control will be performed by properly licensed operators in compliance with all applicable codes,
laws and regulations.
Pesticides: Procedures for Application of Pesticides: Pest populations shall be monitored by SGI and recommendations
for control shall be forwarded to Owner. SGI will perform su
ailable which will be consistent with good pest management
and practices and results. In the event that a pesticide application is approved, the Owner shall be notified per schedule
of all chemical applications. Owner will be notified of any deviations from this schedule. Pesticides shall be applied at
times, which limit the possibility of contamination from climatic and other factors. Applicator shall monitor forecasted
weather to limit potential runoff of treated areas and possibly of contamination. When water is required to increase
pesticide efficiency, it shall be applied only in quantities of which area is capable of receiving without runoff. Care shall
be taken in transferring and mixing pesticides to prevent contamination outside of the target areas.
Waste Removal
SGI is responsible for the removal of all waste and debris generated by the landscape operations.
General Clean Up
Cleanup in medians to remove debris created by landscape operation shall be provided by SGI and maintained in
accordance with maintenance schedule. Cracks in curbs and gutters shall be sprayed to control weeds.
Annual Color
SGI shall provide a material proposal, at the request of the City, for planting annual color in median areas.
Watering shall be accomplished, as required, to promote optimum growth. Care shall be exercised to prevent eroding of
soil and excess drainage from containers on the hardscape.
Remove dead or faded blossoms, stems, foliage, and trash to encourage blooming and maintain a
neat appearance. Fertilize annual color plants regularly with consideration of plant and soil needs.
SGI, at no additional expense to Owner, shall remove plants due to diseases.
SGI shall produce and maintain in force with duly licensed insurance carriers for the Term and
for a period of twelve (12) months thereafter: (i) Commercial General Liability insurance coverage of at least One Million
Dollars ($1,000,000) single limit bodily injury coverage and property damage and at least Two Million Dollars
all statutory requirements covering all persons employed by SGI in connection with this Agreement, with such policy
including an employer liability endorsement. SGI shall provide Company with certificates of insurance including the
Company and its parent companies as additional insured on the Commercial General Liability insurance policy
evidencing the foregoing insurance coverage, including any required renewals of such coverage, and provide that such
coverage will not be cancelled or the subject of a material adverse amendment without at least thirty (30) days prior
written notice to Company. Upon any cancellation and/or material adverse amendment of any insurance policy required
hereby, and prior to the effective date thereof, SGI shall deliver replacement insurance to Company. All such insurance
policies required to be maintained hereunder shall be primary, occurrence based and shall not require contribution from
any coverage maintained by Company and shall not contain,
non-customary exclusions.
Licenses: Landscape Contractor, Certified Arborist, Pest Control Advisor and Pest Control Operator
ate of California. Information is below and Photocopies of
licenses will be provided upon request.
California Department of Pesticide Regulation License #30475
County of Los Angeles Agricultural Pest Control Registration Certificate #1000122
PCA, QAL, QAC, Arborists, Certified Tree Workers Licenses
2008-1 Area Wide Major Throughfare Medians
Maintenance Schedule
Per the bid specs Stay Green, Inc. proposes and the maintenance schedule for these crews, be broken
out based on the below bullet points:
3 crews will consist of - 5 men full time for a total of 200 hours per week, per crew.
1 full time - 2 man floater crew for a total of 80 hours per week
17 men and 4 crews, for a total of 680 hours.
SGI will complete the necessary work, Monday through Friday.
3 on-site be provided,
throughout the week Monday through Friday, as part of the crew.
schedule and labor hours are provided in this RFP.
3 -
control, pruning and trimming on a 9 day rotation, throughout their rotation section.
Manager and the Account Manager, so the City is aware of them.
2008-1 Area Wide Major Throughfare Medians
-as acatch-up day
Monday: Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Tuesday:Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Wednesday:Magic Mountain Pkwy. Interstate 5 to Railroad Ave. and McBean Pkwy. Interstate 5 to Copper Hill Dr.
Thursday:McBean Pkwy. Interstate 5 to Copper Hill Dr.and Newhall Ranch Rd. Side panel/pkwy on south side from
Friday:McBean Pkwy. Interstate 5 to Copper Hill Dr.
Monday:Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Tuesday:Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Wednesday:Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd. and Rye Canyon Rd. Avenue Stanford to Newhall
Ranch Rd.
Thursday: Valencia Blvd. Interstate 5 to Bouquet Canyon Rd.
Friday: Holiday or catch-up day, where is needed
2008-1 Area Wide Major Throughfare Medians
This Central-as acatch-up day
Monday: BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy.
Tuesday:BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy.AND BOUQUET CANYON Non-
just north
AND Bouquet Cyn. to CopperHill Dr. all tree wells located on both
sides of the street.
Wednesday:Bouquet Canyon Rd. to Banyan Pl. (includes Side Median north of Decoro)AND
Seco Cyn. To Buckhorn Ln., all tree wells both east and westbound AND side
Thursday:-
irrigated parkways adjacent to block wall south of Decoro
Friday:Interstate 5 to Railroad AND McBean Pkwy. to south of Lyons
.)
th
Monday:6Street to Highway 14 AND and surrounding circular parkways
thth
St., including side panels to 6St. on Main St.
th
Tuesday:Return to -St.,
th
including side panels to 6St. on Main St.
Wednesday:
Thursday:
Friday: Holiday or catch-up day, where is needed
2008-1 Area Wide Major Throughfare Medians
This East-as acatch-up day
Monday: GOLDEN VALLEY RD.Claremore Wy to Via Princessa
Tuesday:GOLDEN VALLEY RD.Claremore Wy to Via PrincessaAND GOLDEN VALLEY TRIANGLE RD.Rainbow Glen Dr. to
of Way.
Wednesday:PLUM CANYON RD.Bouquet Canyon Rd. to
Thursday:Golden Valley Rd. to Campus Exit AND
Friday:to Plum Canyon Rd. (includes two roundabouts)
Monday:
-
and westbound.
Tuesday:
Wednesday:
Thursday:
Friday: -
2008-1 Area Wide Major Throughfare Medians
The FloaterCrew extras
The Floater crew will rotate through all ALandscape Maintenaceincluding:
on--ramp of northbound I-5 at Lyons Avenue
on--ramp of both north and southbound SR14 at Sand Canyon Road
And
--ramp northbound I-5 at Newhall Ranch Rd.
-on--ramp northbound I-5 at Magic Mountain Pkwy.
-on--ramp northbound I-5at Valencia Blvd.
-on--ramp north bound I-5 at McBean Pkwy.
on--rampboth north and southbound at Newhall Ave.
on--rampboth north and southbound SR14 at Placerita Cyn.
on--ramp both north and south bound SR14 at Golden Valley Rd
on--ramp both north and south boundSR14
϶
Personnel
3- 5 man crews (1-West, 1-Central and 1-and 1-
be based
¨\]f϶Ɯijňň϶ąŗŎŲňđƂđ϶Ƃİđ϶ŏđąđŹŹêŵƢ϶ƜŗŵńϽ϶~ŗŏċêƢ϶ƂİŵŗƇĩİ϶\[ŵijċêƢϼ϶
ͯ϶ŗŏЎŹijƂđ϶ijŵŵijĩêƂijŗŏ϶ƂđąİŹ϶Йͭ϶ijŏąňƇċđċ϶Ųđŵ϶đêąİ϶ŵđĩƇňêŵ϶ŹđąƂijŗŏ϶ąŵđƜК϶Ɯijňň϶êňŹŗ϶ăđ϶
ŲŵŗƚijċđċϽ϶ƂİŵŗƇĩİŗƇƂ϶Ƃİđ϶Ɯđđń϶~ŗŏċêƢ϶ƂİŵŗƇĩİ϶\[ŵijċêƢϽ϶êŹ϶ŲêŵƂ϶ŗĨ϶Ƃİđ϶ąŵđƜϼ϶
\[Ƈňň϶ŵŗƂêƂijŗŏ϶ŹąİđċƇňđ϶êŏċ϶ňêăŗŵ϶İŗƇŵŹ϶êŵđ϶Ųŵŗƚijċđċ϶ijŏ϶ƂİijŹ϶¤\[¡ϼ϶
ͯ϶Ў϶ͱ϶Ŏêŏ϶ąŵđƜŹ϶Йͭ϶ąŵđƜ϶Ųđŵ϶ŹđąƂijŗŏϽ϶ŗƇƂňijŏđċ϶ijŏ϶Ųŵŗƚijċđċ϶ŹąİđċƇňđК϶϶
϶ͭЎ϶϶
Uniforms and Safety
and
wear a standard a
all OSHA and are
Equipment
Eêąİ϶ąŵđƜ϶Źİêňň϶İêƚđ϶Ƃİđ϶ĨŗňňŗƜijŏĩ϶đŴƇijŲŎđŏƂϾ϶
-
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
Stay Green, Inc. is without a doubt the best choice for the landscape maintenance of
_____________________________________________________________________________________________
2008-1 Area Wide Major Thoroughfare Medians. In business for 53 years and worked
_____________________________________________________________________________________________
with the City of Santa Clarita for 36 of those. Stay Green, Inc. has extensive experiance
_____________________________________________________________________________________________
in maintaining City zones, both new and old. Our vast knowledge base is unsurpassed,
_____________________________________________________________________________________________
and invaluable to both the City of Santa Clarita and its residents. Stay Green, Inc. has
_____________________________________________________________________________________________
maintained these medians in the past and is very familiar with their boundaries and
_____________________________________________________________________________________________
layouts. This background knowledge and experience cannot be understated, as these
_____________________________________________________________________________________________
areas are high-visibility.
_____________________________________________________________________________________________
In addition to the knowledge base of our field staff, our managerial staff has decades of
_____________________________________________________________________________________________
combined knowledge in managing City zones and their many intricacies. Knowing the
_____________________________________________________________________________________________
high profile of these areas, and the eyes that are on them at all times, means that
_____________________________________________________________________________________________
presentation must always be at the forefront of everything we do. Stay Green, Inc. prides
_____________________________________________________________________________________________
itself in providing the highest quality standards, with the most skilled employees in the
_____________________________________________________________________________________________
_____________________________________________________________________________________________ industry. We constantly train all our employees in OSHA and ANSI safety standards, by
holding weekly safety tailgate meetings and a yearly equipment training. These meetings
_____________________________________________________________________________________________
for the crew that maintain this zone are specifically tailored for their unique working
_____________________________________________________________________________________________
enviroment. Our vehicles are outfitted with the correct markings, lighting and safety
_____________________________________________________________________________________________
precautions that meet or exceed the City's public works/traffic requirements. All of our
_____________________________________________________________________________________________
employees are trained annually in chemical application, and are certified spray technicians.
_____________________________________________________________________________________________
All crew leaders and irrigtaion techs are supplied with the most current smartphones with
_____________________________________________________________________________________________
*Attach additional pages as necessary.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
the ability to call/text information at any time. In addition, they all are trained in and have
_____________________________________________________________________________________________
the Weathertrak app, installed for use at any time. Our irrigation techs go through annual
_____________________________________________________________________________________________
training in all aspects of irrigation design, installation, and repair. They are also well
_____________________________________________________________________________________________
versed in all irrigation controller types, management, and are certified Weathertrak
_____________________________________________________________________________________________
operators, with more than 25 years of experience between them. Our strong management
_____________________________________________________________________________________________
staff includes an Account Manager and a Production Manager, that constantly see these
_____________________________________________________________________________________________
areas and keep eyes on potential issues before they become one, in taking a pro-active
_____________________________________________________________________________________________
approach.
_____________________________________________________________________________________________
Our constant presence in the SCV at any given time and our well trained staff gives us
_____________________________________________________________________________________________
the ability to react fast to any situation. We are well versed and experienced in managing
_____________________________________________________________________________________________
the many events, such as: city marathons and other events that often times require quick
_____________________________________________________________________________________________
reaction to close backflows and or adjust timers, to accomodate them. We believe that
_____________________________________________________________________________________________
these qualities best suit Stay Green to provide the City with the best possible service
_____________________________________________________________________________________________
and continued impeccable maintenance for 2008-1 Area Wide Thoroughfare Medians,
_____________________________________________________________________________________________
for years to come.
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
*Attach additional pages as necessary.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
City of Fontana / 16489 Orange Way Fontana, CA 92335
1._________________________________________________________________________________
Name and Address of Owner / Agency
Brain Clements - (909) 350-6771 / bclements@fontana.org_________________________________________________________________________________________
Name and Telephone Number of Person Familiar with Project
$2,118,310 Landscape Maintenance 02/01/2023
_________________________________________________________________________________
Active
Contract Amount Type of Work Date Started Date Completed
2._________________________________________________________________________________ Eastvale Public Right of Way / 13820 Schleisman Road, Eastvale CA 92880
Name and Address of Owner / Agency
_________________________________________________________________________________ Travis Viseth - (951) 727-3524 / tviseth@jcsd.us
N ame and Telephone Number of Person Familiar with Project
Active
$1,182,750 Landscape Maintenance
_________________________________________________________________________________
07/01/2015
Contract Amount Type of Work Date Started Date Completed
City of Rancho Palos Verdes / 30940 Hawthorne Blvd. Rancho Palos Verdes, CA 90275
3._________________________________________________________________________________
Name and Address of Owner / Agency
Juan Hernandez - (310) 544-5221 / jhernandez@rpvca.gov
_________________________________________________________________________________
N ame and Telephone Number of Person Familiar with Project
$1,200,000
02/2017
Landscape Maintenance Active
_________________________________________________________________________________
Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
Lockton Insurance Brokers - Jennifer Ochs - 213-689-2456
_____________________________________________________________________________________
_____________________________________________________________________________________
William Stuarto
Gerson Aguirre
Carlos Cabello
Genaro Sandoval
Abel Gallardo
Roberto Quezada Pacheco
Hugo Lopez
Esteban Martinez
Mercedes Orellana
Francisco Mejia
Salvador Alanis
Heriberto Hernandez
Antonio Castaneda
Jose Hernandez
Manuel Murillo
Jose Silva
Floater
Crew
Spray tech
Jose M. Vasquez
Spray tech
/ƩĻǞ ϔЌ
40
Crew Leader
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
40
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ Gardener
40
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
Gardener
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ Gardener
40
40
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
Irrigation Tech
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
Total 200
/ƩĻǞ ϔЍ
Crew Leader 40
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
40
Gardener
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
Total 80
{ƦĻĭźğƌƷǤ tƚƭźƷźƚƓƭ
3
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ Spray Tech
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ 1
Arborist
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
/ƩĻǞƒĻƒĬĻƩ źƷƌĻ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ vƷǤ͵ ƚŅ ĻĻƉƌǤ IƚǒƩƭ ΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗΗ
Total 4
03//2024
03//2024
03//2024
2023 Award of Excellence
϶
϶
϶϶϶
϶
϶
϶
2008-1 Area Wide Major Throughfare Medians
- as a catch-up day
Monday: Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Tuesday: Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Wednesday: Magic Mountain Pkwy. Interstate 5 to Railroad Ave. and McBean Pkwy. Interstate 5 to Copper Hill Dr.
Thursday: McBean Pkwy. Interstate 5 to Copper Hill Dr. and Newhall Ranch Rd. Side panel/pkwy on south side from
Friday: McBean Pkwy. Interstate 5 to Copper Hill Dr.
Monday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Tuesday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Wednesday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd. and Rye Canyon Rd. Avenue Stanford to Newhall
Ranch Rd.
Thursday: Valencia Blvd. Interstate 5 to Bouquet Canyon Rd.
Friday: Holiday or catch-up day, where is needed
West Crew Area
2008-1 Area Wide Major Throughfare Medians
This Central - as a catch-up day
Monday: BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy.
Tuesday: BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy. AND BOUQUET CANYON Non-
just north
AND Bouquet Cyn. to Copper Hill Dr. all tree wells located on both
sides of the street.
Wednesday: Bouquet Canyon Rd. to Banyan Pl. (includes Side Median north of Decoro) AND
Seco Cyn. To Buckhorn Ln., all tree wells both east and west bound AND side
Thursday: -
irrigated parkways adjacent to block wall south of Decoro
Friday: Interstate 5 to Railroad AND McBean Pkwy. to south of Lyons
.)
th
Monday: 6 Street to Highway 14 AND and surrounding circular parkways
thth
St., including side panels to 6St. on Main St.
th
Tuesday: Return to - St.,
th
including side panels to 6
St. on Main St.
Wednesday:
Thursday:
Friday: Holiday or catch-up day, where is needed
Central Crew Area
2008-1 Area Wide Major Throughfare Medians
This East - as a catch-up day
Monday: GOLDEN VALLEY RD. Claremore Wy to Via Princessa
Tuesday: GOLDEN VALLEY RD. Claremore Wy to Via Princessa AND GOLDEN VALLEY TRIANGLE RD. Rainbow Glen Dr. to
of Way.
Wednesday: PLUM CANYON RD. Bouquet Canyon Rd. to
Thursday: Golden Valley Rd. to Campus Exit AND
Friday: to Plum Canyon Rd. (includes two roundabouts)
Monday:
-
and westbound.
Tuesday:
Wednesday:
Thursday:
Friday: -
East Crew Area
2008-1 Area Wide Major Throughfare Medians
The Floater Crew extras
The Floater crew will rotate through all ALandscape Maintenace including:
on--ramp of north bound I-5 at Lyons Avenue
on--ramp of both north and south bound SR14 at Sand Canyon Road
And
--ramp north bound I-5 at Newhall Ranch Rd.
-on--ramp north bound I-5 at Magic Mountain Pkwy.
-on--ramp north bound I-5 at Valencia Blvd.
-on--ramp north bound I-5 at McBean Pkwy.
on--ramp both north and south bound at Newhall Ave.
on--ramp both north and south bound SR14 at Placerita Cyn.
on--ramp both north and south bound SR14 at Golden Valley Rd
on--ramp both north and south bound SR14
Floater Crew Area
Addendum No. 1
February 20, 2024
Addendum No. 1
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ ƭŷƚǒƌķ ĬĻ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
There was a non-mandatory, pre-proposal meeting on February 20, 2024 beginning at 3:00 PM (PT). The
meeting took place via Zoom.
Attending Staff:
Project Development Coordinator, Administrative Services
Landscape Maintenance Specialist, Administrative Services
Buyer, Administrative Services
Landscape Maintenance Specialist, Administrative Services
Administrative Analyst, Public Works
Landscape Maintenance Administrator, Administrative Services
Andrew Adams
Attending Vendors:
Gary Gonzalez, BrightView Landscape
David Moo, BrightView Landscape
Nelson Craig, BrightView Landscape
Hugo Chica, BrightView Landscape
Heidi Van Syoc, Stay Green
Larry Rudd, Mariposa Landscape, Inc.
Efrain Lupercio, Marina Landscape Services
AD Aleman, SGD Enterprises DBA Four Season Landscaping
Rojelio Morales, Venco Western
Alex Lazo, American Heritage Landscape
The following questions were asked and answered:
Q1) Based on the last contract and going into the new contract, what aspect of this contract is the most
important to the City?
maintenance. However, water management will be emphasized more in this contract focusing on
eliminating water run-off, cutting water costs, and irrigation maintenance.
A2) Annette to search for info and provide to me for addendum.
PROPOSAL # LMD-23-24-26
Addendum No. 1
February 20, 2024
The following was reviewed:
Project scope of work
Bidding Guidelines
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
03//2024
____________________________________ ____________ _________________________
sRepresentative Date
Stay Green Inc.
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
Addendum No. 2
February 21, 2024
Addendum No. 2
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
I.PRE-PROPOSAL MEETING Q&A
The following question asked in the recent pre-proposal meeting was not included in Addendum No. 1.
Please see the answer to question #2:
Q2) What was the official name of the previous
Maintenance and the DIR number for the project was 471006.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
03//2024
____________________________________ ____________ _________________________
ContractorsRepresentative Date
Stay Green Inc.
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
Addendum No. 3
March 8, 2024
Addendum No. 3
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
/źƷǤ ƚŅ {ğƓƷğ /ƌğƩźƷğͲ /ğƌźŅƚƩƓźğ
ŷźƭ ğķķĻƓķǒƒ ƒǒƭƷ ĬĻ ğĭƉƓƚǞƌĻķŭĻķ ǝźğ .źķbĻƷ ğƓķ źƓĭƌǒķĻķ ǞźƷŷ ƷŷĻ ƦƩƚƦƚƭğƌ ƩĻƭƦƚƓƭĻ͵
I.UPDATES TO SCOPE OF WORK
The following updates have been made to the various sections within the Scope of Work:
rd
PARAGRAPH
In striving to meet the statewide diversion goal of 75%, LMD requires every effort to keep green waste
out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified
green waste diversion facility for processing. The contractor shall maintain a log and report method of
diversion annually to the LMD office by providing total tons of green waste generated and the total tons
diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs,
weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon
request at any given time during the contract.
The City will require the installing contractor to fulfill a warranty period and then the maintenance
contractor will be responsible thereafter.
Currently, there are no olive trees within the scope of work that will need spraying.
There are currently no pots that need to be hand-watered at this time.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response. This addendum must be ack
03/11/2024
____________________________________ ____________ _________________________
ContractorsRepresentative Date
Stay Green Inc.
____________________________________
Company Name
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Throughfare Medians
- as a catch-up day
Monday: Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Tuesday: Copper Hill Dr. Newhall Ranch Rd to Seco Canyon Rd.
Wednesday: Magic Mountain Pkwy. Interstate 5 to Railroad Ave. and McBean Pkwy. Interstate 5 to Copper Hill Dr.
Thursday: McBean Pkwy. Interstate 5 to Copper Hill Dr. and Newhall Ranch Rd. Side panel/pkwy on south side from
Friday: McBean Pkwy. Interstate 5 to Copper Hill Dr.
Monday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Tuesday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd.
Wednesday: Newhall Ranch Rd. Vanderbilt Way to Golden Valley Rd. and Rye Canyon Rd. Avenue Stanford to Newhall
Ranch Rd.
Thursday: Valencia Blvd. Interstate 5 to Bouquet Canyon Rd.
Friday: Holiday or catch-up day, where is needed
West Crew Area
2008-1 Area Wide Major Throughfare Medians
This Central - as a catch-up day
Monday: BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy.
Tuesday: BOUQUET CANYON ROAD Dot Street to Magic Mountain Pkwy. AND BOUQUET CANYON Non-
just north
AND Bouquet Cyn. to Copper Hill Dr. all tree wells located on both
sides of the street.
Wednesday: Bouquet Canyon Rd. to Banyan Pl. (includes Side Median north of Decoro) AND
Seco Cyn. To Buckhorn Ln., all tree wells both east and west bound AND side
Thursday: -
irrigated parkways adjacent to block wall south of Decoro
Friday: Interstate 5 to Railroad AND McBean Pkwy. to south of Lyons
.)
th
Monday: 6 Street to Highway 14 AND and surrounding circular parkways
thth
St., including side panels to 6St. on Main St.
th
Tuesday: Return to - St.,
th
including side panels to 6
St. on Main St.
Wednesday:
Thursday:
Friday: Holiday or catch-up day, where is needed
Central Crew Area
2008-1 Area Wide Major Throughfare Medians
This East - as a catch-up day
Monday: GOLDEN VALLEY RD. Claremore Wy to Via Princessa
Tuesday: GOLDEN VALLEY RD. Claremore Wy to Via Princessa AND GOLDEN VALLEY TRIANGLE RD. Rainbow Glen Dr. to
of Way.
Wednesday: PLUM CANYON RD. Bouquet Canyon Rd. to
Thursday: Golden Valley Rd. to Campus Exit AND
Friday: to Plum Canyon Rd. (includes two roundabouts)
Monday:
-
and westbound.
Tuesday:
Wednesday:
Thursday:
Friday: -
East Crew Area
2008-1 Area Wide Major Throughfare Medians
The Floater Crew extras
The Floater crew will rotate through all ALandscape Maintenace including:
on--ramp of north bound I-5 at Lyons Avenue
on--ramp of both north and south bound SR14 at Sand Canyon Road
And
--ramp north bound I-5 at Newhall Ranch Rd.
-on--ramp north bound I-5 at Magic Mountain Pkwy.
-on--ramp north bound I-5 at Valencia Blvd.
-on--ramp north bound I-5 at McBean Pkwy.
on--ramp both north and south bound at Newhall Ave.
on--ramp both north and south bound SR14 at Placerita Cyn.
on--ramp both north and south bound SR14 at Golden Valley Rd
on--ramp both north and south bound SR14
Floater Crew Area
STAY GREEN, INC. REVISED COST PROPOSAL
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-23-24-26
2008-1 Area Wide Major Thoroughfare Medians
City of Santa Clarito, California
Fill out this form completely and return with your proposal.
Item
No.
Project Site
Column A
Monthly Maintenance Cost
Column B
Annual Maintenance Cost
1.
LMD Zone 2008-1 Crew 1
$ 34,640 x 12 months
$415,680
2.
LMD Zone 2008-1 Crew 2
$ 34,640 x 12 months
$415,680
3.
LMD Zone 2008-1 Crew 3
$ 34,640 x 12 months
$415,680
4.
LMD Zone 2008-1 Crew 4
$ x 12 months
$
5.
LMD Zone 2008-1 Additional Crew
$ x 12 months
$
LMD Zone 2008-1 Combined
$ 103,920 x 12 months
$1,247,040
Total proposed amount annually, in legibly printed words:
One million, two hundred forty-seven thousand