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HomeMy WebLinkAbout2024-04-23 - MINUTES - REGULARCITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, April 23, 2024 6:00 PM City Council Chambers INVOCATION Councilmember Weste delivered the invocation. CALL TO ORDER Mayor Pro Tern Miranda called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:04 p.m. ROLL CALL All Councilmembers were present, with the exception of Mayor Smyth. FLAG SALUTE Councilwoman McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Requests to speak were received for items 5, 6, and 7. AWARDS AND RECOGNITIONS Mayor Pro Tern Miranda spoke of the hard-working and dedicated volunteers who generously give their time and skills to contribute to the community. Mayor Pro Tern Miranda announced that the City proclaims the week of April 21 through 27 as National Volunteer Week and invited the President's Volunteer Service Award recipients to the dais to accept the proclamation and take a photo. Councilmember Weste discussed that the City's Urban Forestry team is responsible for maintaining more than 115,000 trees throughout the community and the City was named Tree City USA for the 34th consecutive year. Councilmember Weste announced that the City proclaims April 26, 2024, as Arbor Day in the City of Santa Clarita, and invited members of the Urban Forestry team to receive a certificate and take a photo. PUBLIC PARTICIPATION Addressing the Council were Douglas (no last name provided) regarding agenda postings; Tony Maldonado regarding the Cowboy Festival, City Manager and City Attorney contracts, and a committee formation for living wages; Glenda Yakel regarding the Cowboy Festival and a committee formation to address living wages; and Diane Zimmerman regarding development impact fees. STAFF COMMENTS City Manager Ken Striplin commented that staff will address agenda postings at the Library. Councilmember Weste inquired if the current contracts are online, and Mr. Striplin responded that the signed contracts are on the City's website and any changes to the contract are conducted during public meetings. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS ,n" Councilwoman McLean mentioned that the Homeless Task Force meets quarterly, thanked all the organizations involved for their hard work, and commented the last meeting was well attended. Councilwoman McLean announced that a new initiative is in the signature gathering phase that would increase an existing Measure H sales tax from one -quarter to one-half percent. Councilwoman McLean explained that the County and City of Los Angeles receives millions of dollars from Measure H, Santa Clarita receives only a small share, and the County is now asking for more money. Councilwoman McLean warned residents to not be swayed by the title of the initiative to solve an issue that is already mismanaged. Councilwoman McLean spoke of attending the Cowboy Festival at the William S. Hart Park and enjoyed seeing the large crowds, entertainment, family fun activities, and Cowboy Festival weddings. Councilwoman McLean announced a framing walk-through at the construction site of the new Family Promise transitional housing location on April 24 and wished everyone a happy Passover. Councilmember Gibbs spoke of attending the Los Angeles County Affordable Housing Solutions Agency monthly meeting where the board has not yet discussed the new initiative since it is still in the signature phase, but warned that it is a significant amount of money, with a goal of expanding not just homeless services, but also funding affordable housing needs in Los Angeles County. Councilmember Gibbs commented on attending the Silver Spur Award dinner at College of the Canyons, recognizing philanthropist Steve Corn; congratulated the Michael Hoefflin Foundation Walk for Kids with Cancer last weekend that had over 1,000 in attendance; and spoke of the Cowboy Festival where a performance group told him that they have never experienced a city event where staff was so attentive, helpful, and respectful. OEM Page 2 01ma Councilmember Weste mentioned that the Cowboy Festival event staff outdid themselves, kids had a wonderful time doing many fun activities, and adults enjoyed dancing throughout the event. Councilmember Weste also attended the Friday night Newhall Family Theater performances and commented that the expansion of performances and activities was well received. Mayor Pro Tem Miranda announced that the Free To Be Me Festival returns May 5 at West Creek Park celebrating Santa Clarita's special needs community and their families and announced the 45d" Santa Clarita Dodger Day on June 1. Mayor Pro Tem Miranda also announced that the Newhall Community Center is accepting applications for a variety of summer jobs and that the City Clerk's Office will be hosting an open house on May 6. UNFINISHED BUSINESS ITEM 1 UPDATE TO SPEED HUMP/CUSHION PROGRAM This item would streamline the City's Speed Hump/Cushion Program application process and bring responsibility for installation costs into conformance with existing practice. RECOMMENDED ACTION: City Council approve the update to the Citywide Speed Hump/Cushion Program, which will allow an individual property owner to request a speed hump/cushion evaluation with the initial .M support of ten percent of the property owners on the subject street and establish timelines for subsequent installation or removal requests. The City of Santa Clarita would assume responsibility of surveying affected property owners on the subject street and costs associated with program implementation. Senior Traffic Engineer Ian Pari provided the staff presentation. Councilwoman McLean inquired about the cost of installation for speed humps, and Mr. Pari responded that one strip of cushions cost $5,000 for material and $5,000 for installation. Addressing the Council were Glenda Yakel, Tony Maldonado, and Diane Zimmerman. Councilwoman McLean commented on Council's past discussions where upset residents complained that travelers would seek alternate routes and disrupt their own roads. Councilwoman McLean stated that the cost of installing speed humps tax many to satisfy the few, and they do little to reduce accidents and speeding. Councilwoman McLean indicated that the proposed update to the program is an improvement, but is not in favor of it. Councilmember Gibbs spoke of his appreciation of the updates and requested that data collected during surveys be documented for the property owners prior to the two-thirds vote on proposed speed humps. Page 3 RESULT: APPROVED [3 TO 11 MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Bill Miranda, Jason Gibbs, Laurene Weste NAYS: Marsha McLean ABSENT: Cameron Smyth CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Bill Miranda, Jason Gibbs, Marsha McLean, Laurene Weste ABSENT: Cameron Smyth ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 9, 2024, Special Meeting. ITEM 3 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 9, 2024, Regular Meeting. ITEM 4 CHECK REGISTER NO. 08 Check Register No. 08 for the Period 03/08/24 through 03/21/24 and 03/28/24. Electronic Funds Transfers for the Period of 03/11/24 through 03/22/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 08. ITEM 5 LMD ZONE 2008-1 LANDSCAPE MAINTENANCE CONTRACT City Council consideration to award a contract to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians. RECOMMENDED ACTION: City Council: 1. Award a contract to Stay Green Inc. to provide landscape maintenance services for Landscape Maintenance District Zone 2008-1 Major Thoroughfare Medians, for a two-year contract amount not to exceed $3,064,598. Page 4 "' 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2023-24 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110 in the amount of $33,920. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $407,043 from the Areawide Fund Balance (Fund 367) to expenditure account 3672400-516110. 6. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. Addressing the Council was Tony Maldonado. am ITEM 6 AUTHORITY TO EXECUTE A CONTRACT AMENDMENT WITH THE COUNTY OF LOS ANGELES FOR THE CITY OF SANTA CLARITA'S FISCAL YEAR 2024-25 MEASURE H ALLOCATION City Council to consider approval of a contract amendment with Los Angeles County to receive Measure H funding for the construction of Family Promise of Santa Clarita Valley's interim housing facility and for a Homeless Coordinator to continue the implementation of the Community Plan to Address Homelessness. RECOMMENDED ACTION: City Council: 1. Approve and authorize the City Manager or designee to execute an amendment to the contract with the County of Los Angeles Homeless Initiative to receive Measure H funding in the amount of $335,217 to assist with completing construction on Family Promise of Santa Clarita Valley's interim housing facility in the Newhall community and for a Homeless Services Coordinator to continue the implementation of the Community Plan to Address Homelessness. 2. Increase revenue account 272-462101 by $335,217, and appropriate $25,979 to expenditure account 2723205-500201 for the Homeless Services Coordinator, and $309,238 to expenditure account 2723205-516101 for the Family Promise interim housing facility. 3. Authorize the City Manager or designee to execute all contracts and associated documents and make non -material amendments that may arise, subject to City Attorney approval. Page 5 Addressing the Council was Tony Maldonado. ITEM 7 CIRCULATION IMPROVEMENT PROGRAM, PHASE III - CATCH BASIN RELOCATION, PROJECT C0064 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item awards a construction contract for the Circulation Improvement Program, Phase III - Catch Basin Relocation. The improvements include relocating an existing storm drain catch basin to allow for the construction of additional circulation improvements at the intersection of Copper Hill Drive and Newhall Ranch Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Circulation Improvement Program, Phase III — Catch Basin Relocation, Project C0064. 2. Find the Circulation Improvement Program, Phase III exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Award the construction contract to Toro Enterprises, Inc., in the amount of $248,402 and authorize a contingency in the amount of $24,840, for a total contract amount not to exceed $273,242. on" 4. Authorize the transfer of TDA Art 8 - Street & Road (Fund 233) funds in the amount of $300,000 from expenditure account C0072233-516101, Circulation Improvement Program, Phase III, to expenditure account C0064233-516101, Circulation Improvement Program, Phase III — Catch Basin Relocation. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Tony Maldonado. Mr. Striplin responded that staff will speak with Mr. Maldonado regarding his questions. Councilmember Weste commented on the issues on north Sierra Highway, which needs more stripping. PER Page 6 ITEM 8 CIRCULATION IMPROVEMENT PROGRAM, PHASE III, PROJECT C0072 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item considers awarding a construction contract for the Circulation Improvement Program, Phase III. The improvements include increasing capacity and improving traffic flow at five proposed locations within the City of Santa Clarita. The scope of work generally includes the construction of street improvements, traffic signal modifications, landscaping, and signing and striping. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Circulation Improvement Program, Phase III, Project C0072. 2. Find the Circulation Improvement Program, Phase III, project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Award the construction contract to R.C. Becker, Inc., in the amount of $2,535,562 and authorize a contingency in the amount of $380,334, for a total contract amount not to exceed $2,915,896. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Mayor Pro Tem Miranda adjourned the Regular Meeting at 7:04 p.m. ATTEST: CITY CLERK MAYOR Page 7