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HomeMy WebLinkAbout2024-05-28 - AGENDAS - REGULARCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 28, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Asian Pacific American Heritage Month Proclamation Public Works Department APWA Awards Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS FIRST READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE REGARDING THE BOUNDARIES OF THE BENEFIT ZONE OF THE SANTA CLARITA TOURISM MARKETING DISTRICT BY DESIGNATING ADDITIONAL HOTELS - Public Hearing regarding an amendment to the Tourism Marketing District Ordinance that would update the benefit zone to include newly constructed hotels. RECOMMENDED ACTION: City Council: 1. Conduct public hearing and introduce an ordinance entitled, "AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, Page 2 CALIFORNIA, AMENDING THE BOUNDARIES OF THE BENEFIT ZONE OF THE SANTA CLARITA TOURISM MARKETING DISTRICT BY DESIGNATING ADDITIONAL HOTELS TO BE INCLUDED IN THE BENEFIT ZONE ALL PURSUANT TO SANTA CLARITA MUNICIPAL CODE SECTIONS 3.36.020 (DESCRIPTION OF AREA AND BENEFIT ZONE) AND 3.36.030.A (METHOD OF ASSESSMENT) AND THE PARKING AND BUSINESS IMPROVEMENT AREA LAW OF 1989, SECTION 36500 ET SEQ. OF THE STREETS AND HIGHWAYS CODE;" waive reading of the text and consent to reading by title only, as listed on the agenda; and pass to second reading. 2. Authorize the City Manager or designee to execute all contract, amendments, and associated documents, subject to City Attorney approval. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2024 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2024 Regular Meeting. 4. CHECK REGISTER NO. 10 - Check Register No. 10 for Period 04/05/24 through 04/18/24 and 04/25/24. Electronic Funds Transfers for the Period 04/08/24 through 04/ 19/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. 5. STATE LEGISLATION: AB 1886, AB 1990, AB 2243, SB 937, SB 1037, AND SB 1416 - The following state legislative items were presented to the City Council Legislative Committee on May 15, 2024, and are being presented to the City Council for consideration to adopt a position: AB 1886 (Alvarez), AB 1990 (Carrillo), AB 2243 (Wicks), SB 937 (Wiener), and SB 1037 (Wiener), and SB 1416 (Newman). RECOMMENDED ACTION: Page 3 City Council: 1. Support AB 1990 (Carrillo) and SB 1416 (Newman). 2. Oppose AB 1886 (Alvarez), AB 2243 (Wicks), SB 937 (Wiener), and SB 1037 (Wiener). Transmit position statements to the authors of the bills, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and other stakeholder organizations. 6. LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 4, 8, AND 26 - City Council consideration to award contracts to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zones 4, 8, and 26. RECOMMENDED ACTION: City Council: 1. Award three contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zones 4, 8, and 26, for two-year contract amounts not to exceed $20,207; $12,314; and $208,272 respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as -needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $29,813 from the Landscape Maintenance District Fund Balance (Fund 357) to Zone 8 expenditure account 3572435-516110 ($1,337) and to Zone 26 expenditure account 3572446-516110 ($28,476). 5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 7. RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2024-25 - This required procedural matter provides for the adoption of resolutions initiating proceedings for the Annual Levy of Special Districts for Fiscal Year 2024-25. RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of Page 4 assessments for Fiscal Year 2024-25 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District. 8. CONTRACT FOR SOFTWARE LICENSING AND SUPPORT FOR THE CITY'S TRANSIT INFORMATION NETWORK - Award a contract to Connexionz for the software and support of the City of Santa Clarita's Transit tracking and real-time arrival information for a three-year term. RECOMMENDED ACTION: City Council: 1. Award a three-year contract in an amount not to exceed $551,127 to Connexionz for the software licensing and support of the City of Santa Clarita's Transit Information Network. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. 9. PARCEL MAP NO. 84315 (CARL BOYER DRIVE) - Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84315, located at 26501 Carl Boyer Drive. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 84315. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 84315, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Parcel Map for Parcel Map No. 84315, which embodies the approval of said map. 5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Parcel Map for Parcel Map No. 84315, which provides for verification that the map is technically correct. 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Parcel Map for Parcel Map No. 84315, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Find Parcel Map for Parcel Map No. 84315 exempt from review under the California Page 5 Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction. 10. FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074 (SAND CANYON PLAZA) - Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map and accept offers of dedication for Tract No. 53074. The map is for condominium purposes and is located at the east of the intersection of Sand Canyon Road and Soledad Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve Tract Map for Tract No. 53074. 2. Accept on behalf of the public the offer of dedication and grant of. (1) the easements for public use and road purposes; (2) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; and (4) the right to restrict and prohibit any and all allowable uses or construction within lot 8 designated as open space on the map. 3. Abandon the existing easements for slope and drainage purposes. 4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 53074, which indicates all special assessments levied by the City of Santa Clarita (City) are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 53074, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the abandonment of easements described thereon. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final Tract Map for Tract No. 53074, which provides for verification that the map is technically correct. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Map for Tract No. 53074, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. Page 6 11. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM - Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2024-25 into the Capital Improvement Program. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY C AND D, PROJECT M0153 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACTS - This item awards construction contracts for the 2023-24 Overlay and Slurry Seal Program - Overlay C and Overlay D projects. The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program —Overlay C project, Project M0153. 2. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay D project, Project MO153. 3. Award the 2023-24 Overlay and Slurry Seal Program — Overlay C construction contract to Toro Enterprises, Inc., in the amount of $3,266,861 and authorize a contingency in the amount of $653,372, for a total contract amount not to exceed $3,920,233. 4. Award the 2023-24 Overlay and Slurry Seal Program — Overlay D construction contract to Sully -Miller Contracting Company, in the amount of $6,527,408, and authorize a contingency in the amount of $1,305,482, for a total contract amount not to exceed $7,832,890. 5. Award the professional services contract to Psomas for surveying and monument preservation services for the 2023-24 Overlay and Slurry Seal Program, Project Page 7 M0153, in the amount of $298,635 and authorize a contingency in the amount of $29,864, for a total contract amount not to exceed $328,499. 6. Authorize the transfer of project savings in the amount of $2,913,240 to the 2023-24 Overlay and Slurry Seal Program, Project M0153, expenditure accounts M0153260- 516101, MO153264-516101, MO153266-516101, and MO153267-516101 from the following accounts: • $476,140 in Prop C Local Return (Fund 260) from expenditure account M0149260-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $965,900 in Measure R Local Return (Fund 264) from expenditure account M0149264-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $1,277,200 in Measure M Local Return (Fund 266) from expenditure account M0149266-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $194,000 in Senate Bill 1 RMRA (Fund 267) from expenditure account M0149267-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. CONTRACT RENEWAL OF BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES - Contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: 1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2024-25. 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. Page 8 14. CONTRACT INCREASE AND EXTENSION FOR CONSULTANT TO PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE PRINCESSA CROSSROADS PROJECT (MASTER CASE 17-104) - Increase and extend the existing Psomas contract for the preparation of an Environmental Impact Report for the Princessa Crossroads project (Master Case 17-104). Princessa Crossroads is a proposed development in the vicinity of the northeast corner of the future intersection of Golden Valley Road and Via Princessa. This project includes 1.5 million square feet of business park/commercial uses, and up to 300 multifamily residential units, and involves the gap closure of Via Princessa between Sheldon Avenue and Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure increase for the contract for the preparation of the Princessa Crossroads Environmental Impact Report (Master Case 17-104) to Psomas from $352,642 to $400,451, and include a contingency in the amount of $60,068, for a total contract amount not to exceed $460,519, and extend the contract for four years. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Jim Hogan, Michael Edward Jauregui, and Ed Dunn, Jr. FUTURE MEETINGS The next regular meeting of the City Council will be held June 11, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 23, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9 PROCLAMATION Asian Pacific American Heritage Month May 2024 WHEREAS, Asian Pacific American Heritage Month is observed during the month of May to celebrate and acknowledge Asian American and Pacific Islander history, culture, and achievements; and WHEREAS, the month of May was chosen for Asian Pacific American Heritage Month to commemorate the immigration of the first Japanese people to the United States on May 7, 1843; and WHEREAS, May also marks the completion of the Transcontinental Railroad in 1869, constructed by the labor of mostly Chinese immigrants; and WHEREAS, today more than 20 million Asian American Pacific Islanders live in the United States and through their actions, make America a more vibrant, prosperous, and secure nation; and WHEREAS, generations of AAPIs of all backgrounds have been inspirational examples of leaders and trailblazers and have a longstanding history of making esteemed, significant, cultural, economic, and community contributions across the United States; and NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2024, as Asian Pacific American Heritage Month. Signed this 28th day of May, 2024 Cameron Smyth, Mayor Santa Clarita, California