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Home My WebLink About2024-05-14 - MINUTES - REGULARCITY OF SANTA CLARITA City Council - Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary -Minutes- Tuesday, May 14, 2024 6:00 PM City Council Chambers INVOCATION Mayor Pro Tem Miranda delivered the invocation. CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:07 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Mayor Pro Tem Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Councilmember Gibbs congratulated the Saugus High School Competitive Junior Varsity and Varsity Cheer teams for winning multiple awards at the 2024 National High School Cheerleading Championships in Orlando and the USA Spirit Nationals in Anaheim. Councilmember Gibbs invited the coaches and members of the cheer teams to the dais to take a photo and receive a certificate. Mayor Smyth announced that the City was renewed as a Silver -Level Bicycle Friendly Community by the League of American Bicyclists and invited residents to take part in the Bike to Work challenge this week. Mayor Smyth invited Nina Moskol and members of the Santa PIM Clarita Bicycle Coalition to the dais to accept the certificate and take a photo. PUBLIC PARTICIPATION Addressing the Council were Diane Zimmerman who read a statement from Tony Maldonado regarding public meetings; Matthew Barch regarding home permits; Weston Monroe regarding the Wiley Canyon project; Nancy (no last name provided) regarding Assembly District 40; Ashe Mahoney regarding Bike to Work week; Deborah Karloff regarding the Wiley Canyon Project; and Cindy Josten regarding the Cowboy Festival and William S. Hart Park. STAFF COMMENTS City Manager Ken Striplin commented that the Building Official spoke with Mr. Barch and will facilitate a resolution; commented that the Wiley Canyon project is still under review with the Planning Commission and concerns will be addressed during the Planning Commission's public hearings and the Environmental Impact Report. Councilwoman McLean thanked Ashe Mahoney for comments made and for attending the Council meeting. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste invited residents to attend the Memorial Day event held at Eternal Valley ONE% on May 27 and an animal adoption event at Hart Park on May 18. Councilmember Weste commented that the City is acquiring additional trails and open space that will help residents with mental and physical health. Councilmember Weste requested to adjourn tonight's meeting in memory of Guy Frank Defrisco. Mayor Pro Tern Miranda announced that the construction of the Copper Hill Bridge Widening project will improve traffic and establish a Class 1 trail connection. Councilmember Gibbs stated that May is ALS Awareness Month; discussed the disorder's progressive paralysis and lack of a cure; and indicated more information can be found at ALS.org. Councilwoman McLean spoke of attending a Family Promise event on April 24 and that the new facility is well on its way; commented on the Joint City Council Budget Study Session where a balanced budget was presented; and announced that the Bike to Work Challenge is this week, and on May 16 there will be five pit stops for riders to enjoy refreshments and giveaways. Mayor Smyth spoke of attending the Free To Be Me festival on May 5 that celebrated the special needs community and their families. .. Page 2 PUBLIC HEARINGS ITEM 1 ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEE Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.0677 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.5499 per square foot to $1.6176 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. Mayor Smyth opened the Public Hearing. City Clerk Mary Cusick stated that all notices required by law have been provided. Acting Assistant Fire Chief Patrick Sprengel provided the staff report. aim No requests for public comment were received. Mayor Smyth closed the public comments. Adopted Resolution No. 24-15 RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER. Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 2 2024-28 CONSOLIDATED PLAN AND THE 2024-25 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND HOME INVESTMENT PARTNERSHIP PROGRAM The City of Santa Clarita receives an annual allocation of Community Development Block Grant funds and HOME Investment Partnership Program funds from the U.S. Department of Housing and Urban Development. These funds are designed to primarily serve the needs of the City's low- and moderate -income residents. In order to receive these funds, the City is required to submit a five-year Consolidated Plan and a one-year Annual Action Plan. RECOMMENDED ACTION: aim City Council approve the submission of the five-year Consolidated Plan with its associated priorities and the Annual Action Plan for year -one with the recommended funding therein to the U.S. Department of Housing and Urban Development. Page 3 Mayor Smyth opened the Public Hearing. City Clerk Mary Cusick stated that all notices required by law have been provided. Community Preservation Manager Tracy Sullivan provided the staff report. Addressing the Council in a neutral position was Britt Vaughan representing Junior Achievement of Southern California. Mayor Smyth closed the public comments. Councilwoman McLean inquired if funding adjustments could be made, and Mayor Smyth responded that grant evaluators give feedback to applicants who do not receive funding. Councilmember Weste commented on the heavy debt carried by Americans and that students are not given information on banking and money management; spoke of the need for early education on money management; and requested that the City work with schools to help develop an education program. Mayor Pro Tern requested that Ms. Vaughan reach out to him so that he could help. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Mayor Pro Tern SECONDER: Laurene Weste, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 23, 2024, Special Meeting. ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 23, 2024, Regular Meeting. .N" r" Page 4 ITEM 5 CHECK REGISTER NO. 09 Check Register No. 09 for the Period 03/22/24 through 04/04/24 and 04/11/24. Electronic Funds Transfers for the Period of 03/25/24 through 04/05/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 09. ITEM 6 AMENDMENT TO THE BENEFIT ZONE OF THE SANTA CLARITA TOURISM MARKETING DISTRICT TO INCLUDE ADDITIONAL HOTELS This item would amend the Tourism Marketing Benefit Zone boundaries to include five new hotels doing business in the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to declare the City Council's intention to amend the Tourism Marketing Benefit Zone of the Santa Clarita Tourism Marketing District to designate additional hotels as receiving benefits thereunder. 2. Set a public hearing for May 28, 2024, at a time and place to hear comments on this proposed action. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution No. 24-16 ITEM 7 MUNICIPAL SERVICES AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR ANIMAL CARE SERVICES - CONTRACT RENEWAL This item considers the renewal of the City's contract with the Los Angeles County, Department of Animal Care and Control, for animal care and control services. RECOMMENDED ACTION: City Council: 1. Approve the renewal of the Animal Care and Control Services contract with the Los Angeles County, Department of Animal Care and Control, for an additional five-year term, ending June 30, 2029. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 ITEM 8 .• BRIDGE PREVENTATIVE MAINTENANCE PROGRAM - PROFESSIONAL SERVICES CONTRACT This item considers the award of a professional services contract for the Bridge Preventative Maintenance Program to provide guidance on preventative maintenance repairs to maximize the life expectancy of vehicular bridges throughout the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award the professional services contract to Tetra Tech, Inc., for the Bridge Preventative Maintenance Program, in the amount of $145,130 and authorize a contingency in the amount of $14,513, for a total contract amount not to exceed $159,643. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 9 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY B AND SLURRY SEAL, PROJECT M0153 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACTS This item considers the award of construction contracts for the 2023-24 Overlay and Slurry Seal Program - Overlay B and Slurry Seal projects. The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay B project, Project M0153. 2. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Slurry Seal project, Project M0153. 3. Award the 2023-24 Overlay and Slurry Seal Program — Overlay B construction contract to Toro Enterprises, Inc., in the amount of $7,714,413 and authorize a contingency in the amount of $1,542,883, for a total contract amount not to exceed $9,257,296. 4. Award the 2023-24 Overlay and Slurry Seal Program — Slurry Seal construction contract to American Asphalt South, Inc., in the amount of $852,524 and authorize a contingency in the amount of $170,505, for a total contract amount not to exceed $1,023,029. 5. Award the professional services contract to Twining, Inc., to provide staff project inspection, materials testing, and construction management support services for the 2023-24 Overlay and 0=4 Slurry Seal Program, Project M0153, in the amount of $1,026,140 and authorize a contingency in the amount of $102,614, for a total contract amount not to exceed $1,128,754. Page 6 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 PARCEL MAP AND REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR PARCEL MAP NO. 82979 (DENTEC) Pursuant to Section 66464.1 of the Subdivision Map Act, this item would approve Parcel Map for Parcel Map No. 82979 (Dentec). The map is located at the western terminus of Franwood Drive, the northern terminus Urbandale Avenue, and south of Copper Hill Drive. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 82979. 2. Accept on behalf of the public the right to prohibit the erection or construction of any buildings or structures within parcels 1 through 3 until subsequent final maps are recorded on the parcels. Reject the offer of dedication and grant for public use of private and future street easements. 4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 82979, which indicates all special assessments levied by the City of Santa Clarita are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Parcel Map for Parcel Map No. 82979, which embodies the approval of said map and the acceptance and rejection of the dedications shown thereon. 7. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Parcel Map for Parcel Map No. 82979, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 8. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Parcel Map for Parcel Map No. 82979, which provides for verification that the map is technically correct. 9. Find Parcel Map No. 82979 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction. Page 7 PUBLIC PARTICIPATION II No additional requests to speak were received. STAFF COMMENTS Mayor Smyth announced that neither Mayor Pro Tern Miranda nor he will be present at the next regular Council meeting due to graduations; therefore, Councilmember Gibbs will act as Mayor for the meeting. ADJOURNMENT Mayor Smyth adjourned the Regular Meeting in memory of Guy Frank Defrisco at 7:27 p.m. MAYOR AT iST'. CITY CLERY Page 8