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HomeMy WebLinkAbout2024-06-11 - AGENDA REPORTS - CNG FUELING STATIONS CONTRO Agenda Item: 8 1. CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: TAA,/� DATE: June 11, 2024 SUBJECT: CONTRACT FOR THE OPERATIONS AND MAINTENANCE OF CITYWIDE CNG FUELING STATIONS DEPARTMENT: Economic Development PRESENTER: Adrian Aguilar RECOMMENDED ACTION City Council: 1. Award a five-year contract to Clean Energy for the operations and maintenance of Citywide Compressed Natural Gas fueling stations in an amount not to exceed $1,526,817. 2. Authorize the City Manager or designee to execute up to three additional, one-year renewals, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and execute renewals, in accordance with the terms provided herein, subject to City Attorney approval. BACKGROUND In September 2005, the City of Santa Clarita (City) completed the construction of the Transit and public access Compressed Natural Gas (CNG) fueling stations. The CNG public station, which is currently maintained and operated by an outside contractor, is used frequently by residents, school districts, and fleet operators across the region. It is also a key fueling location for travelers and commercial vehicles traveling along Interstate 5 and State Route 14. Usage has grown over the years and continues to increase. The City has nearly 100 CNG-powered buses in its Transit fleet. Additionally, the City owns and operates an extensive fleet of CNG cars, trucks, and heavy-duty equipment which are used to provide essential City services. The efficient operations and maintenance of the City's four CNG stations are critical to the City's operation. Page 1 Packet Pg. 61 O The City issued a Request for Proposals (RFP) on March 29, 2024, to solicit proposals for the operations and maintenance of the CNG fueling stations for the Transit Maintenance Facility, Public Access Station, Public Works Station, and City Hall Station. The RFP closed on May 2, 2024, with 19 vendors downloading the RFP and 3 proposals received. The proposals were reviewed and evaluated based on each company's ability to meet the specific operations and maintenance needs of the City's CNG fueling stations. An evaluation panel of three City staff members evaluated and scored all responsive proposals based on the following selection criteria: Criterion Weighted Points Contractor Qualifications, Related Experience, and References 30 Points Personnel and Project Organization 10 Points Work Plan and Scope of Work 30 Points Cost 30 Points The final results of the proposal evaluations for an initial five-year contract period based on projected volumes and usage are shown in the table below: Vendor Total Score (/100 Points) Proposal Cost Clean Energy 97.67 $1,526,817 Trillium USA Company, LLC 82.00 $1,904,795 Ozin a 41.67 $1,837,766 City staff recommends awarding the contract to Clean Energy for the operations and maintenance of the Citywide CNG fueling stations, as they are the highest -scored company. Clean Energy's proposal demonstrates a comprehensive understanding of operational needs for the City's CNG stations, as well as extensive experience in providing energy management solutions for public agencies nationwide. This contract will have an initial five-year term, with the option of three additional one-year renewals. ALTERNATIVE ACTION Other action as determined by City Council. FISCAL IMPACT Upon approval, adequate funding in the amount of $1,526,817 will be available in expenditure accounts 1007410-516101 (Corporate Yard Maintenance — Contractual Services); 1007404- 516101 (City Hall Maintenance — Contractual Services); and 7003701-516130 (TMF Maintenance — CNG Station) to support the recommended actions, contingent upon approval by the City Council during the annual budget process. ATTACHMENTS Clean Energy Complete Proposal (available in the City Clerk's Reading File) Page 2 Packet Pg. 62 City of Santa Clarita Alphonse Anderson Senior Account Manager 949.266.1475 Alphonse.AndersonC cleanenergyfuels.com May 2, 2024 RFP # TRT-23-24-29 for Operations and Maintenance of Citywide CNG Fueling Stations Response File May 2, 2024 Mariela Delgado City of Santa Clarita 28250 Constellation Rd Santa Clarita, CA 91355 Re: RFP # TRT-23-24-29 for Operations and Maintenance of Citywide CNG Fueling Stations Dear Ms. Delgado: Clean Energy has provided reliable CNG fuel station maintenance service since 2005 under our current contract. We have supported your CNG operations through the many challenges including those related to the COVID-19 pandemic. This level of commitment and dependability is essential to a 24/7/365 transit operation that communities like yours depend on. We understand, because we have provided CNG fuel station maintenance services to many transit agencies, locally and nationally, for more than 26 years. The following is a summary of the advantages Clean Energy provides, specific to the scope of this contract: Local, Trained Staff. Clean Energy's local technicians are fully trained and experienced with maintaining your equipment. Several of our technicians have worked on your equipment for many years. As a backup, we have a large team of over 40 technicians in southern California. Our world -class technicians complete rigorous CNG training courses at our training facility and are certified to work on the equipment at your facilities. Around The Clock Support. Clean Energy's technicians work scheduled day and night shifts, so any time your station has an issue, we respond quickly. Our headquarters in Newport Beach houses our Command Center, which is staffed 24/7/365 and actively monitors the status of your stations. When needed, technicians are dispatched to your stations quickly. Our support staffs years of experience with your facilities provides you with the assurance that we know your equipment and understand how to properly respond to any situation. Parts Access. Our technicians have access to a large inventory of parts in our main warehouse in Carson, CA, which enables us to provide parts to your sites quickly to avoid station downtime. In addition, for speed of service, our technicians keep an inventory of common spare parts directly in their service vehicles. Clean Energy 4675 MacArthur Court, Suite 800 Newport Beach, CA 92660 949.437.1000 Clea nEnergyFuels.com (ED Clean Energy Public Fueling Revenue. This proposal includes increased revenue sharing from sales of CNG at the public -access dispenser. Through the years Clean Energy has brought many customers to fuel at your station through customer -direct financing and incentive programs. For example, our Zero Now and Adopt -A -Port programs. If we are no longer the retail fuel provider at your public -access station, these customers would be required to fuel at another Clean Energy owned or operated fuel station due to fixed contractual obligations. In a new contract term at your station, our goal would be to grow the fueling volume at the pubic -access dispenser. In fact, these programs have enabled us to add significant volume to your dispensers over the years. Should you have any questions during the proposal evaluation period, please contact Alphonse Anderson, Senior Account Manager, at Alphonse.Anderson@cleanenergyfuels.com or (949) 437-1272. Alphonse works at our headquarters, located at 4675 MacArthur Court, Suite 800, Newport Beach, CA 92660. As the City begins adding hydrogen fuel cell buses to your fleet, we understand you will continue to need reliable CNG bus service for years to come. We appreciate the opportunity to continue as a key partner in your transit operations. Sincerely, Chad Lindholm Senior Vice President INTRODUCTION QUALIFICATIONS, RELATED EXPERIENCE, AND REFERENCES ra PERSONNEL AND PROJECT ORGANIZATION WORK PLAN AND SCOPE OF WORK II Introduction Clean Energy has worked with the City of Santa Clarita (City) for more than two decades, starting with construction of your transit CNG fuel station (see photo below) and by continuously providing reliable maintenance of all your CNG fuel stations to the present. We are intimately familiar with all the fuel station equipment within the scope of this contract, and have the processes, knowledge and software and hardware tools in place to seamlessly continue our service on July 1 if awarded. Having a reliable contractor is more important now than ever before, as your compressors and equipment at the transit CNG fuel station are nearly 20 years old and have a significant number of run hours. Our proposal includes pricing for the full scope of requested service. Where possible we have simplified the pricing structure for the City's convenience and benefit. We are also familiar with the structure of this contract and the City's terms and conditions, and do not foresee any challenges to quickly signing a new contract if awarded. ref Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -5- Qualifications, Related Experience, and References I. Clean Energy Profile Clean Energy provides CNG, RNG, LNG, LCNG, hydrogen, renewable electricity, and energy management solutions across North America. We are headquartered in Newport Beach, California and have regional offices in Colorado, Texas, New Hampshire, British Columbia and Ontario, Canada. We were established on October 28, 1996, and have been a publicly traded corporation since 2007 (Nasdaq: CLNE). In June 2018, we received a significant equity investment from Total Energies, one of the largest energy companies in the world. We serve fleet operators in a variety of markets, including transit, municipal/government, heavy-duty trucking, airports, refuse, industrial and institutional energy users. Our 530 employees are based in North America to provide services including fueling station operation and maintenance, station design and construction, facility modification, and supply of renewable fuel to our customers. II. CNG Transit Experience Since our inception in 1996, we have designed and constructed more than 700 natural gas fueling stations throughout North America. We fuel over 9,000 transit vehicles with approximately 90 million gallons of RNG and CNG annually. Our customers include Foothill Transit, LA Metro, New York MTA, Long Beach Transit, City of Simi Valley, Gold Coast Transit, Santa Monica Big Blue Bus, Dallas Area Rapid Transit, Valley Metro, New Jersey Transit, Jacksonville Transportation Authority, NICE Bus (Nassau County, New York) and Washington Metro Area Transportation Authority. We currently operate 80 natural gas fueling stations for transit agencies nationwide. We have performed new and upgraded station design -build services for many of our 80 transit customer sites (provided upon request). The City will benefit from Clean Energy's knowledge of station operation and maintenance, as well as our extensive experience with executing projects within the transit industry. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) Clean Energy is trusted by transit and fleet customers to provide station operation and maintenance services at 144 Southern California locations. III. Financial Strength and Staff Capability As of December 31, 2023, our current assets are $470 million, including $265 million of cash and cash equivalents. For additional information, please refer to our latest financial statements here: https://investors.cleanenergvfuels.com/sec-filings/sec-filing/10- k/0001558370-24-002174. For 2023, our balance sheet is referenced on page 56. The income statement is referenced on page 57. The statement of cash flows is referenced on page 60. Finally, the notes to the financial statements begin on page 61. Many of Clean Energy's project team members have 10 years of direct experience with working on the City's existing maintenance contract. This same team will work on the City's new contract, if awarded. IV. References Form Refer to the attached references form. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -7- Personnel and Project Organization Our primary project team assigned to the City includes five employees that are either based at our headquarters or are field -based and local; as a result, our local presence promotes ease of coordination and customer care for the City's contract. We will self -perform the specialized CNG maintenance services described herein to ensure the contract is diligently followed and we perform to the highest standards. Clean Energy's primary project team includes operational and contract support personnel who have 10 years of direct experience with the City under the existing maintenance contract. We plan to use the same project team that have been performing work at the City's stations under the existing CNG maintenance contract with Clean Energy. Chris Gate, Project Manager & Director of Operations. Chris will serve as the City's Project Manager and he will oversee the supervisory and service technician team that is assigned to the City's maintenance contract. He has 35+ years of operational management experience. Ralph Mahmoud, Operations Supervisor. Ralph serves as the primary day time supervisor managing the service technician team that is responsible for performing maintenance and repair service at the City's CNG stations. Ralph has 28 years of CNG experience including mechanical and supervisory skills. Oscar Sanchez, Operations Supervisor. Oscar, serving as the primary night-time supervisor, will continue to manage the service technician team that is responsible for performing maintenance and repair service at the City's CNG stations. Oscar has 20+ years of CNG experience including mechanical and supervisory skills. Josef Abajian. Josef will continue to perform maintenance and repair service at the City's stations. Josef has 20+ years of mechanical experience including 10 years of CNG experience/direct experience with maintaining the City's stations. Luis Jimenez, Service Technician II. Luis will continue to perform maintenance and repair service at the City's stations. Luis has 20 years of mechanical experience including 10 years of direct experience at the City's stations. Contract Management Clean Energy's Contract Management Team will manage and oversee the contract administration including contract negotiations, business terms, quarterly and/or as needed in -person meetings and more. Contract Management personnel are also available as needed 24/7/365. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) 011 Alphonse Anderson, Senior Account Manager. Alphonse will respond to RFP questions, lead the contract negotiations, and provide customer support for the City throughout the life of the contract. Mark Barton, Vice President. Mark is responsible our company -wide transit sales and account management team. He also has experience reviewing station performance and making recommendations to improve CNG station efficiency and performance. Mark has three decades of CNG industry experience. I. Project Organizational Chart The project team, shown below, is responsible for performing work on the City's CNG maintenance service contract. 2417/365 Command Center Contract Management Mhel a�b RW81hPCAB drt"c Mph Nahmaud c.;...,.. 1­9..... Please refer to the attached key personnel biographies. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File M Professional Profile Chris is responsible for overseeing all day -today operations and maintenance for Clean Energy's CNGfLCNGILNGlhydrogen stations & facilities in Southern California. Chris directs and supervises the local service technicians responsible for all preventative, scheduled and unscheduled maintenance and repair services_ In addition, Chris provides existing station data to assist R&D witn compressor reliability and throughout improvements and administers service fulfillment through the Clean Energy Field Service network. Chris has over 35 pears in the consumer services industry, leading teams of up to 300 front-line technicians, trainers, and installers - Professional Experience Operations Director General Manager Clean Energy, 20TS - Present C_: Consulting, 20C-S-20'.3 Executive Group Leader Region Operations Manager Target Log -sties, 2610-2012 Orkin Pest Control, 2006-2009 Region General Manager Sears Home Services, 1998-2006 Relevant Project Experience L.ACMTA Fac ility type: Private, fast -fill CNG fueling stations for transit buses Scope of work: Design, build, andlor operate and maintenance of stations at all divisions Foothill Transit I Irwindale & pomartiat CA Facility type: Private, fast -fill CNG fueling stations for transit buses Scope of work: Design, build. upgrade and operate and maintenance of sta- tions Los ,Angeles County Sanitation District Facility type: Public fast -fill CNG station Scope of work Design, build, operate, maintain, marketing. retail City of Ontario Facility type: Publiclprivate fast-filIttime-fill CNG station Scope of work_ PFmAding repair & maintenance service to a medium-sized waste hauling and administrative fleet Operation Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) in Professional Profile R3Iph is responsible for managing the service technician team overseeing the City's CNG stations during the daytime - Prior to Glean Energy, Ralph held positions at Wilson Technologies Inc. and Delta Engine Compressors gaining experience as a technician for electrical panels, and CNG compressors and engines such as Ariel_ Gemini, Waukesha, Caterpillar, Worthington and Knox Western_ Professional Experience Field Operations Supervisor Master Serwrice Technician Clean Energy, 2017 — Present Clean Energiy,1998 — 2017 ReEevarnt Project 'Experience City of Glendale Facility type: CNG Station for public and transit vehicles Scope of work: Station Maintenance City of Santa Clarita Facility type_ CNG station Scope of work: Maintenance service LACSD Facility type- CNG station Scope of work: Maintenance service Foothill Transit Facility type: Private, fast -fill CNG fueling stations for transit buses Scope of work: Maintenance service Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) Professional Profile Oscar has been the primary night-time supervisor responsible for assisting in quick response to the sites affected during fueling operations. His team has been highly effective restoring operations in a timely manner, all€ wing fueling to resume through roll -out. Oscar is experienced in all aspects of CNG station maintenance including compressor, dispenser, and dryer maintenance and overhauls, card lock systems. and leak inspection. Professional Experience Field Operations Supervisor Service Technician 2 Clean Energy, 2020— Present Clean Energy, 2003-2018 Service Technician 3 Clean Energy, 2018 — 2020 Releavant Project Experience Omnitrans I Montclair Facility Type, CNG station for fueling 75 transit buses Scope of Work: Repair and maintain Omnitrans I San Bernardino Facility Type_ CNG station for fueling 110 transit buses Scope of Work: Repair and maintain Foothill Transit l Irwindale 8 Pomona, CA Facility type: Private, fast -fill CNG fueling stations for transit buses Scope of work: Design, build, upgrade and operate and maintenance of stations ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -12- Professional Profile Josef is responsible for performing all preventative, scheduled, and non-scheduled maintenance and repair services at Clean Energy CNIG fueling stations in southern California_ Josef will provide first-hand knowledge of each customer's CNG equipment system and will ensure successful operations and daily roll -out. Josef supports Clean Energy's in-house training program by providing on-the-job training forjunior technicians which ensuresthat our customers always have access to a team of highly skilled maintenance technicians. For 15 years prior to Clean Energy, Josef specialized in maintaining electronic instrumentation and maintaining master motor control centers for the petroleum oil field industry_ Professional Experience Service Technician 111 Service Technician 2 Clean Energy. 2017 — Present Clean Energy, 2012-2017 Relevant Project Experience City of Santa Clarta Facility Type: CNG stations Scope of Work. Maintenance Service City of Burbank Facility Type: CNG stations Scope of Work: Maintenance Service City of Glendale Facility type: CNG station Scope of work: Maintenance Service Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -13- Professional Profile Luis is responsible for performing all preventative, scheduled, and non- scheduled maintenance and repair services at Clean Energy CNG fueling stations in southern California_ Luis will provide first-hand knowledge of each customer's CNG equipment system and will ensure successful operations and daily roll -out Luis supports Clean Energy's in-house training program by providing on-the-job training for junior technicians which ensures that our customers always have access to a team of highly skilled maintenance technicians_ Prior to Clean Energy Lu is worked at Supe rior Industries for 10 years providing routine maintenance and repairs of hundreds of CP4C (computer numerical control) systems comprised of robotics, hydraulic systems and air compress ion systems. Professional Experience Service Technician 11 Clean Energy, 2012-Present Relevant Project Experience City of Santa Clarita Facility Type: CNG stations Scope of Work: Maintenance Service City of Bu rba nk Facility Type: CNG stations Scope of Work: Maintenance Service Focithill Transit Facility type: CNG stations Scope of work: Maintenance Service Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -14- Professional Profile Mark will provide sales and account management leadership on Omnitrans' contract. Mark will also use his experience with station analytics to monitor station performance and recommend changes in station configuration and usage to drive station reliability and efficlency- Mark is a highly -accomplished and results -oriented executive in the natural gas industry with extensive experience in CNG station automation, capital project management, contract negotiations, public transportation and construction project management, industrial equipment automation, and property leasing- Marks additional competencies include: budgeting, safety, financial statement analysis, staff development, and coaching: He uses strong leadership and organizational skills to manage multimillion -dollar projects and investments - Professional Experience Vice President Clean Energy, 201640msem At Clean Energy, Mark leads company efforts to improve data- driven decision making, expand our product offering, and improve the quality and efficiency of internal processes. Vice President Triffium CNG. 2012-2016 He managed engineering, permitting, and construction of CNG stations across the United States, with total annual budget of $75 million- As pa,t of the senior leadership team, Mark was responsi ble for producing the strateg ie plan, operating plan, and reporting progress back to the Board of Directors - President Trilium USAF 2005-2012 Mark was responsible for company's overall financial performance and growth •eaorting to the board of directors- He functioned as the primary contact to the commpany's largestcustomers- VicePresident Trillium USA, 1996-2005 He oversaw all operational areas, including supply chain, engineering, construction, IT, and station maintenance- He provided technical support for sales and markefing- He also participated in contract negotiations with al I new customers, including large, public clients and was responsible for development of a standardized product offering - Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -15- Professional Profile Alphonse is a responsible for ensuring transit customers in the Western US and Canada who use € ur fueling stations or services receive exceptional operational and sales support. His job includes educating new potential customers on the wide range of benefits of natural gas as a transportation fuel_ He is responsible for customers in California, Nevada, Oregon, Arizona, Washington, Utah, British Columbia and Alberta_ Alphonse has 15+ years of professional experience with project management, engineering, sales and account management in the automotive, energy, policy, oil & gas, industrial products, and natural gas and biofuels sectors. He is excited to apply this experience to providing customers the best solutions for their needs at Clean Energy. Professional Experience Sr. Account Manager Clean Energy, 2020 — Present Product Manager, Engineered Piping Systems GF Piping Systems .Americas, 201€ — 2020 Sales & Business Development Huisn)3n EcltiiDM ent B.V.. 2012— 201u Energy Analyst Congressional Research Service, 2010 — 2011 Research Associate University of Michigan Center for Sustainable Systems, 2408 — 2010 Robotics Engineer (contract) General Motors, 2005— 2007 Relewint Project Experience Long Beach Transit 12020 to Present Facility type: Transit CNG Station Scope of work: Station Maintenance City of Santa Clartta 12020 — Present Facility type: CNG station Scope of work: Maintenance service City of Tempe 1 202O — Present Facility type-, LCNG fueling station Scope of work: Maintenance service LACMTA 12020 — Present Facility type: Private, fast -fill CNG fueling stations for transit buses Scope of work: Maintenance service ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File 5R. Subcontractor Clean Energy will perform the specialized CNG maintenance services. We have identified subcontractors that are long-time subcontractors for Clean Energy who perform non -specialized CNG services on an as -needed basis. Further detailed information on ICA Inc. and Dr. Detail Services is attached in the RFP form: Designation of Subcontractors/Subconsultants. Both subcontractors would likely perform less than 20 hours of work each year on this contract. ICA Inc. will provide as needed specialized mechanical services such as pressure vessel welding or laser alignment. We have worked with ICA Inc. on numerous contracts where they've provided specialized mechanical services such as pressure welding and laser alignment for 15 years and their contact is Enrique Lopez. Dr. Detail Services, certified DBE, will provide station equipment pressure washing for the City's new contract. We have worked with Dr. Detail on numerous contracts for 12 years where they've provided steam cleaning of the CNG compressor compounds and the dispensers, as well as re -painting equipment as needed to prevent corrosion and maintain a tidy appearance. Dr. Detail's contact person is Karen Barragan. ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -17- Work Plan and Scope of Work I. Seamless Project Kickoff Clean Energy is very familiar with your properties, as well as the history and current condition of the fuel station equipment. Thus, we do not need to perform an equipment survey, perform initial baseline inspections or review maintenance records, as we would do if taking over service at a new customer's property. We also already have our remote monitoring SCADA hardware and systems installed. The start of our new contract term would be seamless. If awarded, we would recommend organizing an in -person meeting at your facility, including the City's operations and facilities team and our operations team, to discuss our performance on the current contract and your expectations of us for the new contract term. We reserve the right to negotiate mutually agreeable terms after award. II. Weekly Inspections Our technicians will be onsite weekly to perform routine inspections on your compressors, dryer, dispensers, and other equipment at the Transit and Public Works properties (City Hall requires quarterly inspections). The purpose is to identify potential future issues, excessive wear, or deviations from normal trends for the equipment's expected performance. Please see Appendix A for sample maintenance plans. Preventative Maintenance The required major PM intervals for the City's Ariel (ANGI) compressors are at 4000, 8000, 16000, 20000, 24000, 28000 and 32000 run hours. In between those hours there are additional minor PMs. Clean Energy has all required tasks for each PM fully Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) 5". documented in equipment manuals and periodic update bulletins from the OEM. All of this information is loaded into our Field Service computerized maintenance system. The image on right is a snapshot from one page in our Field Service system for one of your compressors at the Transit fuel station, stating the timing of the next expected PM for this unit. This is one of many tools used by our planners to ensure we effectively plan for and execute PM work at all sites we maintain. Generally, our competitors do not use a system such as this to effectively plan and manage preventative maintenance tasks. III. Quality Control / Budget and Schedule Control The quality of our operation and maintenance service is ensured by the depth of experience of our Category t Compressors Account ® 5-1371O-Santa Clarita CA - City of Santa ... Parent Asset U Compressor Skid A Master Asset W 13710 CNG Site Asset Make AREEL Asset Model JGQ/2 Serial Number F-20294 Last Updated Hours 21,546 technicians, and by our clear processes for detailed Hours Updated Date documentation of services performed. Any time work 4/26/2024 8 is performed at your sites our technicians note what 10:24AM has been done in our Field Service software using their tablets. Our work orders go through two levels Next Service Milestone of review to ensure accuracy and the 24,000 appropriateness of work performed. Our supervisors, Next KPM managers, and directors make regular quality Ariel 24,fl©oHR Maintenance Inspections of our worksltes to ensure equipment performs to the proper standards our customers expect. Any quality issues discovered are immediately resolved and require next -level approval when complete. The entire service team also focuses on consistent communications (prior, during, and post -work) as well as regular quarterly meetings with customers to ensure expectations are met or exceeded. Clean City ra Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations EDRFP# TRT-23-24-29 Response File 50 Clean Energy manages scheduling by assigning service technicians to perform regular maintenance at the City's stations. At all hours of the day and night, Clean Energy technicians are working. Critical after -hour service does not require Clean Energy to dispatch an on -call employee from their home as we have technicians assigned to work all three shifts 24/7/365. Schedules for preventative maintenance are managed by our operations team at our Newport Beach headquarters. They ensure that correct parts are in stock and properly trained technicians are available to perform PM tasks at OEM recommended intervals. Our proposed prices are based on a review of your maintenance records and most importantly our direct experience with operation and maintenance of the City's CNG stations. We know what it takes to maintain a high quality staff of technicians, support personnel and spare parts inventory, as well as all the ancillary systems and technologies to make it all work effectively together. Additionally, our strong financial position and our stable, long-term local presence will minimize the risk the City could face of another contractor not being able to effectively maintain your station for the life of the contract. Compliance to Contract Requirements and Technical Specifications Clean Energy employs a simple operation and maintenance philosophy, which is to protect customer fueling. We prioritize the reliability and safety of your CNG fueling equipment to ensure the City's buses will make rollout each day. We do this by focusing on preventative and corrective maintenance, and by investing in our people, training, processes, and technology. The following sections describe in greater detail how we accomplish this, and the positive results including world -class station reliability and performance. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -20- Callout Response Procedure ProgramClean Energy's CNG Maintenance Service According to Maintenance Inspection Frequency Schedules (varies by site) Proactive, Scheduled, and Corrective Maintenance Included Remote Monitoring Included Real -Time Customer Access Included Best Commercial Efforts Response: Transit Maintenance Facility (0&M) = 24 hrs or as fast as needed to meet daily rollout Response Time Guarantee Public Access Station (0&M) _ 4 hrs Public Works Station and City Hall Station (R&M) = 72 hrs Work Tracked in Field Services Software Included Monthly Maintenance Reports Included Qualified Local Technicians, Safety & Quality Oversite and Corporate Included Resources Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -21- We understand the best way to ensure station reliability is with a proactive and regularly scheduled maintenance plan (sample in Appendix A). However, with heavy machinery and equipment operating at high horsepower, pressures, and temperatures, as well as hundreds of moving parts that are subject to vibration plus the station electronics, unscheduled maintenance will inevitably happen. Clean Energy is fully prepared for any contingency because of our local staff, training, and internal processes. Any of the following will trigger a Clean Energy response to an issue at the City's CNG stations: Fault detected by our 24/7/365 live station remote monitoring software, monitored by our 24/7 Command Center An email message sent to our 24/7/365 Command Center and field staff from our local PLC hardware, triggered by a station alert or fault Our 24/7/365 Command Center receiving an alert or fault from our server -based SCADA system RTC reporting a station performance or safety issue by calling our 24/7/365 Command Center at (866) 278-3674 or sending an email to custom erservice@cleanenergyfuels.com or notifying our onsite technician. The scenarios outlined above trigger the following response: Clean Energy Command Center staff will review the fault or situation and try to rectify the problem remotely. If they are unable to resolve the issue, a technician or supervisor is notified and dispatched. A Clean Energy technician will respond using our best commercial efforts to complete repairs. At all hours of the day and night, local Clean Energy technicians are working. Critical after -hour service does not require Clean Energy to dispatch an on -call employee from their home as we have technicians assigned to work all three shifts. Clean Energy has Field Operations Supervisors on duty 24/7/365 to support our technicians and assist as needed, for example when a situation is escalated to their level. ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -22- Once the issue is corrected, the City's staff will be given a full debrief, including the corrective measures taken to address the problem. In addition, Clean Energy documents service activities using our Field Service software. The City will receive access to our online web portal, where you will have access to monthly reports that document all service activities at each of your stations. A sample of one of these reports — our Customer Site Report — is provided in Appendix B. Emergency Preparedness Though rarely needed, Clean Energy is prepared for disasters and emergency events. When a disaster or emergency occurs, Clean Energy's technician team follows our proprietary, formal Emergency Preparedness and Response Plan that includes how to prepare and react to emergencies or natural disasters. Safely operating through emergency conditions is critical and we have trained our staff how to implement our emergency plans. During emergencies, our staff communicate in real time on the status and ability to fuel at your station. Our plan is outlined in our Health and Safety Manual, which is readily available to all Clean Energy employees. If one of the City's CNG fuel stations loses power from the electric grid, the onsite standby generator will be used to run the station and fuel your fleet. If another issue causes your generator and/or station to otherwise be unavailable due to an emergency, such as a natural disaster, Clean Energy has public access CNG stations in the general area for your use. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -23- Spare Parts Plan We procure the parts we determine are long lead items or critical to station operation. Additionally, we have over $12 million of spare parts in our current inventory. The scheduled and emergency repair parts strategy for the City consists of stocking critical parts and consumables in our service vehicles and locally at your facilities. Other parts are stored at our regional and national warehouses. Our national warehouse is in Carson, CA. Our Command Center operators can view our inventory of spare parts (including those on our technician's vehicles) to determine if technicians have the correct parts for each job or if they are available at one of our warehouses. Maintenance Program Tools Clean Energy uses the following tools to support our work plan. Many of these tools are unique to Clean Energy and differentiate our service from that of our competitors. Command Center. Our Command Center, located in Newport Beach, CA is staffed by 20 Clean Energy employees for 24/7/365 coverage to monitor real time station status and respond to any station alert or fault that occur. Once a fault is detected, our Command Center staff will immediately evaluate the situation and determine the appropriate response. Remote SCADA. Our Command Center has access to screens that show the real time status of your stations. The screens are customized to match the equipment and automation hardware installed at your locations. We can remotely reset faults from the SCADA screens when appropriate. Historian. Clean Energy uses technology to collect and record data that we use to make station adjustments and improvements, analyze station performance, and assist in diagnosing station faults. This product records critical station data including pressures, temperatures, valve status, and many other conditions. The data collected is used to make improvements in station software, optimize set points, and help diagnose station issues. The long-term goal is to use this data to ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -24- IF minimize station outages by predicting future component failures and correcting them before they fail. Field Service Software. We use Microsoft Field Service software to manage assets and maintenance services. This software is used to manage tasks such as: Scheduled inspections and proactive maintenance Workforce task scheduling Document and organize all maintenance activities including scheduled and corrective maintenance activities Track status of OEM recommended maintenance plans for all tracked assets These electronic tools give our employees accurate, real-time maintenance records for every Clean Energy -maintained station. Reporting Plan The basis of our reporting plan is our cloud -based Field Service and Historian software, which will capture all relevant information about your station and is described above in the section Maintenance Program Tools. The City has access to reports as described below. Customer Online Portal Access. We have a secure, online customer portal which allows the fnryrgy Cmor,a�l�r+ s City staff to view and download monthly reports, Si5,156.00 invoices, and monitor work that is currently scheduled and has been completed at your stations. Your staff currently has access to this tool. Customer Site Reports. Clean Energy provides �C �* d., 24 26 monthly Customer Site Reports to all our service - customers. Customer feedback indicates that -� these reports provide great value, because they provide a clear history of service activities and - �111=11 CZ= issue corrections at their respective CNG stations. _ _ N The reports detail work order numbers, dates and (Example). , y viev� parts that have been installed, and who (which site specific information such as currentand technician) performed the work. They also future scheduled work, monthly reports, and categorize activities as inspections, preventative invoices. maintenance, and correctives. This level of transparency and detail is not provided by Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -25- most CNG service contractors. The City will receive Customer Site Reports for your site as an integral part of our comprehensive maintenance program. Training Plan (Confidential) Clean Energy Training Overview and Facility. We know having staff that are trained and experienced in maintaining a customer's specific equipment directly impacts station performance and ability to fuel. As a result, we invest in our employees' training and professional development. We offer multiple types of training programs, including classroom and hands-on components: introductory training, ongoing training, advanced training, and OEM Certified training. We are the only CNG maintenance provider with a comprehensive in-house technician training facility; our facility is located in Denver, CO. The training center is equipped with functional equipment and controls that instructors can use to simulate various scenarios, which require the technicians to troubleshoot and isolate a problem and correct the deficiencies. The equipment includes Ariel compressors, dispensers, CNG storage bottles and controls equipment for hands-on training. Clean Energy technicians practice performing equipment overhauls and basic to advanced troubleshooting and correction services at the training center. Introductory Training Program. Newly hired service technicians are required to complete the courses below. Our training program is comprised of both classroom and hands-on instruction. Topics covered include: Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -26- Basic Training - Clean Energy Service Technician 101. During this course employees are given an overview of the company, learn Clean Energy's customer service philosophy, when and how to use personal protective devices, basic HAZCOM training, emergency response procedures, Field Service software training, electrical panel orientation, compressor orientation, and safety. Basic Training - Clean Energy Service Technician 102. This course covers the basics of CNG station equipment maintenance including compressor packages, dryer, dispenser, PLC controls, high-pressure fittings, and basic first aid. This training is mandatory, even for experienced CNG technicians. Ongoing and OEM Certified Training. In addition to basic training, Clean Energy provides the following continuing education opportunities. Additional Clean Energy Training Center courses: Electrical Training PLC Training Dispenser Training and Certification OEM Certification courses. Our technicians participate in the courses provided by industry OEM suppliers. A few include: o Ariel Basics online course (required of all staff assigned to work on Ariel compressors) o Ariel CNG Mechanics School o ANGI Compressor and Dispenser Training On-line Training. Our technicians are required to complete the following online training courses: o OSHA-10 (minimum requirement for all service personnel) o OSHA-30 (minimum requirement for all management personnel) o NFPA 70 o Electrical Hazard Recognition and Control o Electrical Safety and Lock Out/Tag Out procedures o Control of Hazardous Energies o Defensive Driving ImClean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -27- Advanced training is not just available to employees; it is strongly encouraged and incentivized. Clean Energy technicians' job titles include Service Technician I, Service Technician II, Service Technician III and Master Service Technician. Employees do not advance to higher levels simply based on years of experience: higher job classifications are earned through demonstrated skills and knowledge in our formal Path to Success Advancement Program. We document and track our technicians' progress through learning management software. Clean Energy's structured approach to training and continuous learning has helped shape our service team into the best -in -class in the industry. Clean Energy Employee Emergency Training. As part of our standard training curriculum, Clean Energy's technician team is trained to follow a proprietary, formal Emergency Preparedness and Response Plan that includes how to prepare and react to emergencies or natural disasters. Safely operating through emergency conditions is critical and we have trained our staff how to implement our emergency plans. During emergencies, our staff communicate in real time on the status and ability to fuel at your station. Our plan is outlined in our Health and Safety Manual, which is readily available to all Clean Energy employees. IV. Clean Energy's Approach to Resolving Problems Clean Energy strives to always provide prompt resolution to problems encountered in the field by assigning clear responsibilities to our project team. Alphonse Anderson, as the Project Manager, is authorized to solve any escalating issues and has the authority to make key business decisions on behalf of Clean Energy and in relation to the contract. Alphonse Anderson is the City's primary contact for the RFP. Alphonse is also supported by our Operations staff who can answer any technical questions related to compliance and daily operations for your contract, as well as directly perform services in the field and manage this process. V. Proposed Enhancements / Innovations (Confidential) Our current processes and procedures have generally led to reliable operation of your CNG fuel stations. We are continuing to develop improvements and innovations, for example, analysis and trending of data collected from operating stations to predict when a failure may occur, before it occurs, and performing preventative maintenance in advance. As an example, this could lead to us performing a 24,000 hour PM on a compressor before the run hours are reached or replacing a set of seals or other Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -28- internal component. This tool is still in development. When it is available we would like to discuss implementing it at your station where applicable. We are always open to discussing changes to our processes and reporting tools to best meet your needs as well. VI. Service Intervals for Major Equipment at the Transit and Public Access Stations Refer to Appendix A for our sample Preventive Maintenance Plan as well as section, Work Plan, ii. Weekly Inspections and Preventive Maintenance. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -29- Appendix A - Sample Maintenance Plan We will continue to perform regular inspections and preventative maintenance and corrective repairs as necessary on all equipment at the TMF facility. As an example, the following page shows the preventative maintenance schedule for your compressors. Please note the content of this schedule changes occasionally when Ariel releases updated maintenance bulletins that amend the recommendations. Clean City Santa Clarity Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -30- • • .• • 0 Cz • • c• 0 • • •• Ce-. • 24— • 0 -5� Energy + • • ` • 0 i i • • CIO • %&A + (D • Cn =3 • • ' • ' • • + • • • CD nNrA • • • • • • • • • • • • • C\J• •• • • • • • •• • . -6 • • • • + + + + • • + SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE Ariel Compressors Check compressor day tanks for oil level and service as ✓ required. Perform site safety check. ✓ Check and correct gas or oil leaks. ✓ Check frame oil pressure. It should be 50 to 60 psig (3.5 to 4.2 bar g) when at operating temperature. Compressor inlet ✓ oil temperature is 190 deg F (88 deg C) maximum. Check frame oil level. It should be visible in the sight glass and approximately mid -level when running, if not, determine ✓ and correct cause. Do not overfill. Check oil makeup tank for sufficient oil supply. Check lubricator block cycle time. Refer to information plate on top of lubricator box for correct cycle time. Very dirty or ✓ wet gas may require a more frequent cycle time than normal. Check primary and secondary packing vents for blowing. If blowing, determine cause and, if necessary, replace packing ✓ internal parts. Check operating pressure and temperatures. If not normal, determine cause of abnormality and correct. It is ✓ recommended that a daily log of operating temperatures and pressure be kept for reference. Check shutdown set points. ✓ Low oil pressure shutdown 35 psig (2.4 bar g) minimum. ✓ • •• • • • 0 Cz • • • •• c• 0 Ce-. • • 24— 0 -5� Energy + • • • ` • i i • • 0 CIO %&A Cn =3 + • ' + • • • + • • • • • CD ' nNrA • • • • • • • • • • • • • C\J• •• • • • • •• • . -. • • • + + • • + + • • + SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE High discharge gas temperature shutdowns are to be set within 10% or as close as practical above the normal operating discharge temperatures, but not to exceed the ✓ "Maximum Discharge Temperature Shutdown Setting" for the service in which the compressor is operating. High and low pressure shutdowns are to be set as close as practical. Consideration should be given to the rod load ✓ capacity of the machine. Check lubricator box oil level. ✓ Check for unusual noises or vibrations ✓ Check and confirm safety shutdown functions ✓ Drain and replace lubricator box oil ✓ Change oil filter or when oil filter differential pressure exceeds the filter change value. See filter information plate ✓ on the top cover or Ariel Technical Manual, Lube section for value. Change oil. A more frequent oil change interval may be required if operating in an extremely dirty environment or if ✓ the oil supplier recommends it or if an oil analysis dictates. Clean sintered element in the small oil filter supplied on the force feed lubrication system or every time main oil filter is ✓ changed Clean strainer when oil is changed ✓ Open frame when oil is changed and visually inspect for foreign material (disassembly is not recommended unless a ✓ reason is found) • •• • • • 0 Cz • • • •• c• 0 Ce-. • • 24— 0 -5� Energy + • • • ` • i i • • %&A CIO Cn =3 0 + • ' + • • • nNrA (D • • • • • CD • ' • • • • • • • • • • • • C\J• •• • • • • •• • . -6 • • • + + • • + + • • + SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE Check cylinders for the proper lubrication rates. Reference Ariel Technical manual, lube section for a practical indication ✓ using the paper test method. Check crosshead guide clearance with feelers and if outside the limits listed in the Ariel Technical Manual, Clearances ✓ Table, replace the affected parts Inspect valves for broken plates and loose center bolts, replace broken parts and tighten center bolts. Reference ✓ Ariel Technical Manual, Fastener Torque Tightening Values Or Toolbox Torque Chart, ER-63. Inspect cylinder bores for damage or wear. If the cylinder bore surface is blemished or gouged, efficiency can be affected and/or rapid ring wear can result, or is more than 0.001 inch per inch of cylinder bore diameter (0.001 mm/mm) ✓ out of round or tapered, the cylinder body should be replaced or the bore restored. Contact Ariel for re -boring and bore restoration guidelines. Inspect piston ring end gap. Replace rings that are outside the maximum limit listed in the Ariel Technical Manual, ✓ Clearance Tables. Re -tighten hold down stud -nuts to proper torque values. Inspect for frame twist or bending to be sure the main bearing bores are in alignment. Check frame top cover mounting surface flatness tolerance and/or soft foot ✓ (reference Ariel document ER-82 or Technical Manual Section 2). For soft foot check, more than 0.002 inch (0.05 mm) pull down requires re -shimming. • •• • • • 0 CZ • c• • • •• -. • • Ce 24- 0 -5� Energy 2 CZ + • • • ` • i i • • 0 CIO %&A Cn =3 + • ' + • • • (D • • • • • CD ' nNrA • • • • • • • • • • • • • C\J• •• • • • • •• • . -6 • • • + + • • + + • • + SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE Re -align if necessary to hold coupling hub face and rim hot alignment within 0.005 inch (0.13mm) TIR, except for hub ✓ O.D. >17in. (>43 cm) angular face limit is increased to O deg 1' (0.0167 deg). Inspect piston rods for damage and excessive wear. If gouged or scratched, replace the rod. If the rod is more than 0.005 inch (0.13 mm) under size, out of round more than ✓ 0.001 inch (0.03 mm), or tapered more than 0.002 inch (0.05 mm) replace the rod. Rebuild cylinder packing cases. ✓ Rebuild oil wiper cases. ✓ Check and re -calibrate all temperature and pressure gauges ✓ Check and record compressor rod run out ✓ Grease VVCP stem threads at grease fitting, with 2 to 3 pumps of multi -purpose grease using a standard hand pump ✓ grease gun. Clean crankcase breather filter. ✓ Adjust drive chains. ✓ Pressure test distribution blocks. ✓ Check gas nozzle flange, valve cap, cylinder heads, compressor rod packing, crosshead pin through bolt, crosshead guide to frame, crosshead guide to cylinder, ✓ cylinder mounting flange to forged steel cylinder, distance piece to cylinder, distance piece to crosshead guide and tandem cylinder to cylinder fastener torque. If compressor is equipped with crankcase over -pressure relief valves, inspect and exercise valves to the manufacturer's recommendations. • .• • • • 0 Cz • c• 0 • • •• • • Ce-. Energy 24— 0 -5� + • • • ` • 0 i i • CIO • %&A + (D • Cn =3 • • • ' • • + • • CD • nNrA • ' • • • • • • • • • C\J• • •• • • • • • • • •• • . -. • • • • + + + + • • + SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE Check main, connecting rod, and crankshaft -thrust bearing clearances with a pry bar and dial indicator. See the Ariel Technical Manual for instructions and clearance tolerances. Any time bearing clearances are outside the limits, replace ✓ the affected bearings. Disassembly to check clearances is not recommended. Disassembly should be performed if the pry bar check indicates excessive clearance. Check auxiliary end chain drive for sprocket teeth ✓ undercutting and chain for excessive stretching. Check crosshead pin to crosshead pin bore and connecting ✓ rod bushing bore by removing crosshead pins. Check for excessive wear in the auxiliary end drive chain ✓ tightener. Check for excessive ring groove wear in pistons. ✓ Replace lubricator distribution blocks. ✓ Replace crosshead bushings. ✓ PRVs - All Station Equipment Inspect and recertify ✓ Natural Gas Dryers Check and drain dryer as necessar ✓ Regenerate Dryer when Dewpoint is below -40 deg F ✓ Check al I gauges for proper function ✓ ✓ Inspect dryer dew point sensors for proper readin ✓ Inspect dryer filters ✓ Check dryer shutdown mechanism ✓ CNG Storage Vessels Check/drain storage vessels ✓ • .• • • • 0 CZ • �• • • •• -. • • Ce 24- 0 -5� Energy + 2 CZ • • • ` • 0 i i • CIO • %&A + Cn =3 • ' + • • CD • nNrA (D • • • • ' • • • • • • • • • • • • • • C\J• •• • • • • • •• • . -. • • + + • • • + + + • SAMPLE INSPECTION & PREVENTATIVE MAINTENANCE SCHEDULE Compressor Motor Starter Panel Visually inspect electrical connections for over heatin ✓ Check contactor connections are tight ✓ Thermographic inspection of electrical components with Inferred camera looking for over heating and component ✓ breakdown Power quality electrical analyses - power quality, phase ✓ imbalance, impedance - Dranetz analysis Methane Detection System Test and verify proper function of methane detection ✓ systems and alarms Calibrate all gas detectors ✓ Communication/Control Panel Visually inspect components ✓ Clean inside of cabinet and keep free of dust and dirt ✓ Buffer / Matrix Panels Inspect for qas leaks ✓ Visually inspect valves for proper operation ✓ Clean al I dust and dirt for inside and on top of valves ✓ Dispensers Clean and inspect dispensers, nozzles, posts and hoses ✓ Clean and lubricate breakaway couplings as necessary ✓ Drain dispenser filters ✓ Inspect dispenser coalescing filters ✓ Public Works R&M Checklist ROUTINE INSPECTION CHECKLIST Weekly Compressor Maintenance: Check the service log sheet and maintenance records for outstanding items X Check/record compressor inlet pressure X Check/record inter -stage pressures and temperatures as compressor approaches final discharge pressure set point. Compare with design. X Check/record oil pressure X Visually inspect compressor hoses, tubing, piping, and valves for leaks and abnormalities X Visually inspect gas panels for leaks and abnormalities X Listen for any abnormal sounds such as banging or hissing, to indicate problem areas X Check priority panel for proper functioning X Check oil levels on compressor X Check and record shut down or warning history X Visually check all belts for signs of excessive wear X Drain inter -stage scrubbers and all filters X Drain recovery tank sump and vent header X Verify inlet control valve operation X Visually inspect tubing, piping and valves for leaks and abnormalities X Drain inlet filters X Check scrubbers X Check valve sequencing X Visually inspect all pressure relief devices for signs of failure or leakage X Snoop test piping/tubing/hoses for gas leaks X Verify ESD control function X Dispenser/Fill Post Maintenance: Visually inspect hoses, nozzles and 3way valves for leaks, damage and abnormalities X Visually inspect tubing, piping and valves for leaks and abnormalities X Drain filters X ImClean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File a) -31- ROUTINE INSPECTION CHECKLIST Weekly Check valve sequencing X Visually inspect all pressure relief devices for signs of failure or leakage X Snoop test piping/tubing/hoses for gas leaks X erify ESD control function X Test and lubricate breakaways X Verify POS receipt display matches dispenser display X Clean magnetic strip reader on POS system X Gas Dryer/Storage Maintenance: Check/record Dryer inlet pressure. X Check and drain condensates from ground storage. Record any abnormalities. X Check dryer dew point alarm settings. X Check dryer dew point reading, regenerate dryer if necessary X Drain all dryer pre/after filter housings, condensate tanks and record amount of condensatE collected. X Check SRV, Service Date, signs of leakage. X Listen for any abnormal sounds such as banging or hissing, to indicate problem areas. X Site Maintenance: Check site signage for proper labeling and condition X Clean site of all trash and debris X Clean dispenser and POS X Check and report on general site condition and note any needed future maintenance X Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -32- City Hall R&M Checklist ROUTINE INSPECTION CHECKLIST Quarterly Compressor Maintenance: Check the service log sheet and maintenance records for outstanding items X Check/record compressor inlet pressure X Check/record inter -stage pressures and temperatures as compressor approaches final discharge pressure set point. Compare with design. X Check/record oil pressure X Visually inspect compressor hoses, tubing, piping, and valves for leaks and abnormalities X Visually inspect gas panels for leaks and abnormalities X Listen for any abnormal sounds such as banging or hissing, to indicate problem areas X Check priority panel for proper functioning X Check oil levels on compressor X Check and record shut down or warning history X Visually check all belts for signs of excessive wear X Drain inter -stage scrubbers and all filters X Drain recovery tank sump and vent header X Verify inlet control valve operation X Visually inspect tubing, piping and valves for leaks and abnormalities X Drain inlet filters X Check scrubbers X ImClean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -33- ROUTINE INSPECTION CHECKLIST Quarterly Check valve sequencing X Visually inspect all pressure relief devices for signs of failure or leakage X Snoop test piping/tubing/hoses for gas leaks X Verify ESD control function X Dispenser/Fill Post Maintenance: Visually inspect hoses, nozzles and 3way valves for leaks, damage and abnormalities X Visually inspect tubing, piping and valves for leaks and abnormalities X Drain filters X Check valve sequencing X Visually inspect all pressure relief devices for signs of failure or leakage X Snoop test piping/tubing/hoses for gas leaks X Verify ESD control function X Test and lubricate breakaways X Verify POS receipt display matches dispenser display X Clean magnetic strip reader on POS system X Gas Dryer/Storage Maintenance: Check/record Dryer inlet pressure. X Check and drain condensates from ground storage. Record any abnormalities. X Check dryer dew point alarm settings. X Check dryer dew point reading, regenerate dryer if necessary X Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -34- ROUTINE INSPECTION CHECKLIST Quarterly Drain all dryer pre/after filter housings, condensate tanks and record amount of condenSatE collected. X Check SRV, Service Date, signs of leakage. X Listen for any abnormal sounds such as banging or hissing, to indicate problem areas. X Site Maintenance: Check site signage for proper labeling and condition X Clean site of all trash and debris X Clean dispenser and POS X Check and report on general site condition and note any needed future maintenance X Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File Q) -35- Appendix B - Sample Customer Site Reports (Confidential) Clean Energy UaLe 01 :Iervice: Service Location: <SITE NAME> {SITE ADDRESS: - Work Order ld: Bill To Location: -:CUSTOMER Nr+ME> Tole IS $0.00 Work Order Reason: 0N01 -Site Yrspedian Primary Incident Desciptcn: Site Inspection CustamerAsset csiTE NUMBER> Grp Site Cause Cade: AcSon code: r 713301,CNG5ite Check entce site far visible damage Check landscape condrC m dog the site require steam cleaning to remove oil and grease? 13301 CING Site Check signage for wear and Fading 13301 CNG Ske Ve* that area iris are woril 13301 CNG Ste Chadc all piping, tubing, and far leaks, ind6fling deliw4iig parcel (if applimble) 13301 CNG Ste pickup trash and delbrisaround the site. 13301 CNG Srte General - Bag all trash From site and empty trash cans. 13301 CNG Srte Clean up al leaks '330' CNG Srte Any repairs required? -330- CNG She Any leaks Found? _330' CNG Site Eater MSA reading (if applicable) _330_ CNG Ske Enter elentric meter reading (if applif:able) _3301 CNG Ske Test ESD system m make sure system shuts down safely. Ccrpresswr AJL during operaron, &r rWnecor wniFy oompressm perkwmance data. Campremar Al 1 isuaDy inspect compressor hues, Ming, piping, and wakes For leaks 4nd abnamralities. Compressor Al Listen for any abnomrall snueds (e g., banging or hissing), Cornpressw Al Cho& priodLy panel far proper operation, if applicable. CampremN Al Cheek control gas regulator, adjust, look for ftoWledks, Camprempor Al inspect pressure gauges fof leaking glycerin C«npres!por Al drain all inter -singe scrubbers and record weight Compressor Al drain suction filter and record weight Compressor Ai drain discharge filters and record weight Carnprecaw Al Bran reawwy tank and record weight CanpressxN Al drain vent stack a-d --oord weight Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -36- ® Clean Energy Crate of Service: Service Location: <SITE NAME> <SFrE ADDRESS> Nark Order id_ 6ilI To Location: <_CUSTOMER NAME> r C1hec9 irmakeJautfetair louver operation {iF applicable}, Adjust as necessary. 7C-,pressN Checl holes clamps and nr for tightrress. Torque if necessary. Refgerxe Torgrreig Guide for Speoion Check and record Frame ail pressure when at ooerat -- to nperatu re. compressor inlet ail temperature is 19U°F (88'Q max'-iL.-n .'' - t- - - = 39 w GOPSIG) The frame ail level should he visible in t-- s;y-: g a s aulc, approx mid-Ievel when rurming, if nat; determine a rd cared cause, do not oveA. {ARIEL (MLY) Compressor Al Compressor Al Check packing vents: For blowing gas, measure and record gas volume, Compressor Al Wipe dawn J Clean Compressor Compressor Al Check for any sigin of damage to the paint and apply touch up paint as required. Compressor Al Check lubricator box oil level (ARIEL CINLY) Compressor Al Check oil make—up tank for suffioerrt supply (ARIEL ONLY) Compressor Al Monitor lubricator cycle nhovernent indicator For proper operatio4 repair as necess ri (ARIEL r}NLY) Compressor Al Check Iubricdtcr box ail level (ARIEL r ALY) Compressor Al Ambient temperature Compressor Ai Suct5on pressure Compressor Al 01 pressure Compressor Al Compressor hours (no decimals) Compressor Al 1st stage pressure Compressor Al 1st stage temperature Compressor Al 2nd stage pressure G_m v xaor Al 2nd stage temperature COT: --ssar Al 3rd stage pressure Compressor Al 3rd stage tem perature Compressor Ai 4th stage pressure Compressor Al 4th stage temperature Compressor A2 during operdtitnr CheckjrecordVw ify compressor performance data. Compressor A2 Visually inspect compressor hoseer tubingr piipirgr and vahres Far leaks and abnormalities. Compressor A2 Linen for any abnormal sounds (e.g, hanging orhissing). Compressor A2 Check priority panel for proper operation, if applicable. Compressor A2 Check control ryas regwlatorr adjust, look For• fioWleaks, Compressor A2 Inspect pressure gauges for leaking glycerin Compressor A2 drain all inter -age scrubbers and record weight Compressor A2 drain suction filter and retard weight Compressor A2 drain discharge filters and record weight Compressor A2 drain recover, -_ :M and record weight Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -37- Clean Energy Date of Service: Service Location: <SITE NAME> <SITE ADDRESS> Work Order ID: Bill To Location_ <CLISTOMER NAM E> drain ver7tsrdck and record weight 7C:ompEre�—.sor Check intake/outlet air kwvw operation (if applicdble), Adjust as necessary. Check bales, clamps, and nuts for tightness. Torque if necessary. Referenre Torxpieirg Guide for Specification CompressarAk2 Check and record framedl pressure when at oper.&ng temperature. Compre mr inlet ail temperature is IWT ( ) maximum. (it should be 50 to G IG) Compressm A2 The frame oil level should be visible in the sight glass and approx. mid -keel when running, i not;, determine and connect cause. da not overfill. (ARIEL MLY) C mpres@x A2 Check packing vents for bowing gas, measure and record gas volume, Compressor V Wipe down { Clean Compressor Gornpre A2 Check {ararry s"gn of damage to the paint and apply 'mueh up pa' -it as °e,_ir d. Compressor A62 Checx lubricator baz oil level (AR1EL ONLY) Compressor A2 Check oil make-up tank for su%ent supply (ARIEL ONLY) f«npressor A2 Monitor lubricator cycle: movenhent indicator For proper operation. ie-=yi • as necessary (ARIELO3NLY) Compresgior A2 Cheek lubricator box ail level (ARIEL 0HLY) Compressor A62 Ambient temperature Compressor A2 suction pressure CompressarA2 OQ pressure Compressor A2 Compressor hors (no decimals) Compressor Ail 1st stage pressure Compressor A2 1st stage temperature Cornpresr�or Ail 2nd stage D,essure Compressor A2 2nd stage temperature Compressor A2 3rd stage pressure Compressor A2 3rd stage temperature Compressor A2 4th stage pressure Compres@or A2 4th stage temperature Compressor 01 during operatim, dwKWrecm*verify compressor perbi mance data. Compressor 01 Yisua Ifs inspect compressor hoses, tubing, pipingr dnd vahees for leaks and abnomulides. Compressor 01 Listen for any abnormal sounds (e.g., banging or hissing). Compressor 01 Check priority panel for proper operators if applicable. Compressor 01 Check control gas regulator, adjust, k>ak for hostjle:aks. Compressor 01 Infect pressure gauges for leaking glycerin Compressor 01 drain all inter -stage scrubbers and record weight Compressor01 drain suction filter and record weight Compressor 01 drain discharge fags and record weight Clean City Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -38- Clean Energy Gate of Service: Service Location: <SITE NAME> <SITE AIDDRESS> Work Order ID- BIIIIToLocation: {CUSTOMERNAM E> Compressor B1 n drain recovery tank and record weight Compressor Bi drain rent stack and record weight Compre�or Bi Check irrtakeioLrdet air louver oaeratian (if applicable). Adjust neoessdry. Compressor 01 Check bolts, clamps, and nuts far rightness. Torque if necessary, Reference Torquoi g Guide for Specifiratran Compressor Bl Check and record Frame oil press^- - ^ei-ien at oD=- = ng temperature. Compressor inlet oil temperature is 19d°F (88aC: n ;it s-._. c 7e 50 m GGPSJG, The frame oil kwel should be v s = - ` - - -- - � ss and approme. mid -Navel when runningr IF nat, determine and co-rect cat,>= Cra not overfA. (ARIEL I ALY) Compressor 81 Compressor 81 Check packing vents Fur blowing gas„ meay. _- and record gas volume. Compressor 81 Wipe Dorm f Clean Compressor Compressor 81 Checkfor arty sign of damage to the paint and apply touch up painters required. Compressor B1 Check lubricator box ail level (ARIEL CRILY) Compresr�x Bi Check oil make-up tank for sufficient supply (ARIEL (AYLY) Compressor Bi Monitor lubricator cycle movement indicator for proper operation, repair as necessary (ARIEL rAU) Compressor Bi Check lubricator box ail level (ARIEL I NLY) compressor 01 Ambient temperas. re Compressor 111 Suci3o-n pressure Campressar0l Crd pressure Compresr�orBi Compressor hours (no decanak) Compressor Bi 1st stage pressure Compressor 81 1st stage temperature Compressor Bi 2nd stage pressure Compressorill 2md stage temperature Compressor Bi 3rd stage pressure Compressor Bi 3rd stage tern perature CompressorB1 4th stage pressure Compressor Bi 4th stage temperature Campresr�ar E2 during operator oheckjrecordrve* compressor perf mka++nce data. Compressor E2 YsualF inspect carnpresnsor hoses, tubingr pipingr and xahves for leaks and abnormalities. Compressor B2 Listen fa any abnormal sounds (e.g, r banging or hissing). Compressor B2 Check priority panel for proper operation, if applicable. Compressor E2 Check control gas rege latarr adjust, look for firosUleaks^ Compressor 102 inspect pressure gauges fo, leaxing glycerin Compressor E2 drain all inter -stage scrubbers and record weight Compressor E12 drain suction filter and record weight Clean City ra Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations EDRFP# TRT-23-24-29 Response File -39- Clean Energy Date of Service: Service Location: <:SITE NAME:> SITE ADDRESS> Work Order ID: Bill To Location: <CUSTOMER NJAME:> Compressor 112 Drain discharge f tus and record weight Compressor 012 Drain recowery tank and record weight Compresw02 Drain vent stack and recmrd weight Compressor 132 Check irrtaWarutiet air louver operation (if dpplicdble), Adj nt as rrecessdry. Compressor 102 Check bolts, clamps, and nub for tightness. Torque if necessary. Reference Torqueirg Guide far Specificdt non Compressor 132 Check and recard frame ail pressure when art operating temperature. Doanpressrsr inlet ail temperature is 190T (8.4sC) maximum. (it should be SG do- r Ci) Compressor 02 The frame oil level should be visible in the sight glass and dpprox. mid -level when running, 9 naC, determine and correct cduse. Da not overfill. (ARML I NLY) Compressor E2 Check packing vents For blowing gds, medsu re dnd record gas volume, Compressor 62 Wipe Dawn f Clean Compressor Compressor 132 Check forany sign of damage to the pairrt and apply touch up paint as required. Compressor 132 Check lubricator box oil level (ARIEL CMLY) Compressor 112 Check ail make-up tank for sufficient supply (ARIEL ONLY) Compressor 62 Moniwr lubrir" cycle movernerrt indiLawr far praper operaiimry repdi r ds necessary (ARIEL UNLY) Compressor 132 Checx lubricator box 4 k vel (ARIEL ONLY) Compressor 132 Ambient temperature Compressor 102 Suction pressure Compressor 62 (l pressure Compressor B2 Compressor hours (no decimals) Compressm 132 1st stage pressure Compressor B2 1st stage oemperaurre Compressor 112 2rd stage pressure Compressmr 02 2nd stage temperature Canpresmy E12 3rd stage pressure Compressor 02 3rd stage temperdaure Compressor B2 4th stage pressure Compressor 62 4th stage temperature Compressor 62 Sth stage pressure Compressor E2 5th stage temperature Dryerol Check all piping, tubing and ves9eis for leaks Dryer0l Drain pre-fillter ❑ryer4l Drain blower housing Dryer DI Drain sump Clean City (0Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -40- Clean Energy Date of Service: Service Location: <SITE NAME:- <SITE ADDRESS, Work OR -der 6D- Bill To Location: <CUSTOMER NAME> Dryer D1 rlbserve dryer alarm light (AT} record tonditiort, off - no€rnal condition, Steady r rN is an alarm that needs immediate attendon. Flashing ON is an alert that maintenanoe's needed dryerDI Check diFFerential pressure across pre -filter and after -filter elements. Replace iF required when gauge is appraadring RED nine ar 3-5 PSID. Dryer 01 Checck and record operating conditions; pressure, flow, temperature within the design parameters of the dryer. Dryer 01 Check outlet dew point when gas is Flowing For reading below -00 OF. Make are that V5 has been dosed slightly ID ensure proper gas flaw over sensor. Call maintenance planners or create your own dryer regeneration service order Dryer di Review eventand a6rrn history screen, Dryer DI Confirm date and time are correct Dryer DI Record serial number Dryer Di Verify dew point {if instrument available}. Remove sensor from sample cell and verify instrument responds to ambient moisture condition Dryer 01 Perform autonwaed test (iF applicable) dryer 01 Pu"Pull Emergency Shutdown Pushbutton (E5D1) carrhrrn the dryer srrrts drawn Dryer D2 Check all piping, tubing and vessels for leaks Dryer D2 Drain pre -filter Dryer D2 Drain bower housing Dryer D2 Drain sump Dryer D2 Cwbgerve dryer alarm light (1LT) record condition, [off - normal condition, Steady ON is an alarm that needs immediate attention. Flashing ON is an alert that mainriwrance is needed Dryer D2 Check diFFerential pressure across pre -filter and after -filter element,. Replace iF required when gauge is apprcwching RED zone or 3-5 PSID, Dryer 02 Check and record operating canditmns; pressure, flan, temperature within the design parameters of the dryer. Dryer 02 Check audet dew point when gas is Flowing for reading below -40 IF, Make sure dim Vi5 has been dosed slightly to ensure proper gas flow over sensor. Call maintenance planners or create your awn dryer regeneration service order Dryer D2 Review eventand alarm history screen. Dryer D2 Cmrifim date and time are correct Dryer D2 Retied serial number Dryer D2 Verify dew point (if instrument avaAabile). Remove sensor from sample: cell and verify instrument responds to ambient nroistrure r<ondidon Dryer D2 PerFarm automated test (if applicable) Dryer D2 Push�Pull Emergency Shutdown Pushbutton (ESD1) confirm the dyye,. s--ts dawn Dispenser CNG 01 Check hoses and breakaways for leakage, soft spots, or bulges, %,ess'=e abrasonsr cuts, ar vackr that exposes or damages reirrFarcemmt, kinked o, tw'steo; home, 3-way valve leaks, razzle or valve damage Dispenser CNG 01 'Glean Fueling rime Dispenser CNG 01 Check all piping and tubing for oil and gas leaks ❑isWnser CNG Di Che€3c proper d'solay an dispenser and card reader Dispenser CNG D1 Verfy €or•e=t _. c'-_ :a ._alkon (for non-CE crwred sib, deck with struon ) Clean City (0Santa Clarita Energy Operations and Maintenance of Citywide CNG Fueling Stations RFP# TRT-23-24-29 Response File -41- COST PROPOSAL #1: THERMS BILLING TIERS PROPOSAL # TRT-23-24-29 Operations and Maintenance of Citywide CNG Fueling Stations City of Santa Clorito, California The monthly billing rates for the maintenance of the City's four (4) CNG stations are below for fixed pricing on an annual basis. Based on the rate structure below, proposers shall fill out this form completely and return with the cost file response. MONTHLY BILLING TIERS Item No. Monthly Volume (Therms) Rate Per Therms (Pu bIic Access) Rate Per Therms (TMF) YEAR 1 COST 1. <50,000 $ included with TMF $ 0.384 2. 50,000-70,000 $ included with TMF $ 0.256 3. 70,000-90,000 $ included with TMF $ 0.192 4. 90,000-110,000 $ included with TMF $ 0.154 5. 110,000-130,000 $ included with TMF $ 0.128 6. 130,000-150,000 $ included with TMF $ 0.110 7. 150,000-170,000+ $ included with TMF $ 0.096 YEAR 2 COST 1. <50,000 $ .included with TMF $ 4 08 2. 50,000-70,000 $ included with TMF $ 0.272 3. 70,000-90,000 $ included with TMF $ 0.204 4. 90,000-110,000 $ included with TMF $ 0.163 5. 110,000-130,000 $ included with TMF $ 0.136 6. 130,000-150,000 $ included with TMF $ 0.117 7. 150,000-170,000+ $ included with TMF $ 0.102 YEAR 3 COST 1. <50,000 $ included with TMF $ 0.432 2. 50,000-70,000 $ included with TMF $ 0.288 3. 70,000-90,000 $ included with TMF $ 0.216 4. 90,000-110,000 $ included with TMF $ 0.173 5. 110,000-130,000 $ included with TMF $ 0.144 6. 130,000-150,000 $ included with TMF $ 0.123 7. 150,000-170,000+ $ included with TMF $ 0.108 YEAR 4 COST 1. <50,000 $ included with TMF $ 0.456 2. 50,000-70,000 $ included with TMF $ 0.304 3. 70,000-90,000 $ included with TMF $ 0.228 4. 90,000-110,000 $ included with TMF $ 0.182 5. 110,000-130,000 $ included with TMF $ 0.152 6. 130,000-150,000 $ included with TMF $ 0.130 7. 150,000-170,000+ $ included with TMF $ 0.114 YEAR 5 COST 1. <50,000 $ included with TMF $ 0.480 2. 50,000-70,000 $ included with TMF $ 0.320 3. 70,000-90,000 $ included with TMF $ 0.240 4. 90,000-110,000 $ included with TMF $ 0.192 5. 110,000-130,000 $ included with TMF $ 0.160 6. 130,000-150,000 $ included with TMF $ 0.137 7. 150,000-170,000+ $ included with TMF j $ 0.120 COST PROPOSAL #2: MONTHLY INSPECTION FEES PROPOSAL # TRT-23-24-29 Operations and Maintenance of Citywide CNG Fueling Stations City of Santa Clarita, California The monthly billing rates for inspection fees for the City Hall and Public Works CNG stations are below for fixed pricing on an annual basis. Based on the rate structure below, proposers shall fill out this form completely and return with the cost file response. Item No. Item Description Hourly Rate (City Hall) Hourly Rate (Public Works) 1. Monthly Inspection Fee —Year 1 Cost $ 170/hr $ 170/hr 2. Monthly Inspection Fee — Year 2 Cost $ 175/hr $ 175/hr 3. Monthly Inspection Fee — Year 3 Cost $ 180/hr $ 180/hr 4. Monthly Inspection Fee — Year 4 Cost $ 186/hr $ 186/hr S. Monthly Inspection Fee — Year 5 Cost $ 191/hr $ 191/hr By signing a nd acknowledging this cost proposal, the Contractor acknowledges full understanding and accepts in its entirety the above royalty rate structure throughout the duration of the contract. Chad Lindholm Print Name Signature May 15, 2024. Date COST PROPOSAL #3: TIME AND MATERIALS RATES/CALL OUTS PROPOSAL # TRT-23-24-29 Operations and Maintenance of Citywide CNG Fueling Stations City of Santa Clorito, California The monthly billing rates for time and materials/call outs for the City Hall and Public Works CNG stations are below for fixed pricing on an annual basis. Based on the Time and Materials Rates described in Section B, Scope of Work, V. Billing Rates, proposers shall fill out this form completely and return with the cost file response. Item Item Description No. YEAR 1 COST 1. Business Hours Rate (Proposers to specify business hours) 2. After -Hours Rate (Weekdays After 5:00 PM) 3. All Other Days and Hours (Weekends, Holidays, etc.) 4. I Equipment, Parts, and & Materials YEAR 2 COST 1. Business Hours Rate (Proposers to specify business hours) 2. After -Hours Rate (Weekdays After 5:00 PM) 3. All Other Days and Hours (Weekends, Holidays, etc.) 4. I Equipment, Parts, and & Materials YEAR 3 COST 1. Business Hours Rate (Proposers to specify business hours) 2. After -Hours Rate (Weekdays After 5:00 PM) 3. All Other Days and Hours (Weekends, Holidays, etc.) 4. I Equipment, Parts, and & Materials YEAR 4 COST 1. Business Hours Rate (Proposers to specify business hours) 2. After -Hours Rate (Weekdays After 5:00 PM) 3. All Other Days and Hours (Weekends, Holidays, etc.) 4. I Equipment, Parts, and & Materials YEAR 5 COST 1. Business Hours Rate (Proposers to specify business hours) 2. After -Hours Rate (Weekdays After 5:00 PM) Hourly Rate (City Hall) $ 170/hour $ 225/hour $ 225/hour Cost (plus 15% markup) $ TBD as needed $ 175/hour $ 232/hour $ 232/hour Cost (plus 15% markup) $ TBD as needed $ 180/hour $ 239/hour $ 239/hour Cost (plus 15% markup) $ TBD as needed $ 186/hour $ 246/hour $ 246/hour Cost (plus 15% markup) $ TBD as needed $ 191/hour $ 253/hour Hourly Rate (Public Works) $ 170/hour $ 225/hour $ 225/hour Cost (plus 15% markup) $ TBD as needed $ 175/hour $ 232/hour $ 232/hour Cost (plus 15% markup) $ TBD as needed $ l80/hour $ 239/hour $ 239/hour Cost (plus 15% markup) $ TBD as needed $ 186/hour $ 246/hour $ 246/hour Cost (plus 15% markup) $ TBD as needed $ 191/hour $ 253/hour 3. All Other Days and Hours (Weekends, Holidays, etc.) $ 253/hour $ 253/hour Cost (plus 15% markup) Cost (plus 15% markup) 4. Equipment, Parts, and & Materials $ TBD as needed $ TBD as needed COST PROPOSAL #4: ROYALTY RATES PROPOSAL # TRT-23-24-29 Operations and Maintenance of Citywide CNG Stations City of Santa Clarito, California The monthly royalty rates for the usage at the Public Access Station are structured below. Based on the royalty rates described in Section B, Scope of Work, Vill. Compensation and Payment, proposers shall fill out this form completely and return with the proposal response. The following tiers would determine the royalty rate paid to the City: ROYALTY RATES Monthly Volume (Therms) AFTC Royalty Rate/Therms YEAR 1 COST <50,000 $0.25/GGE $0.25/GGE 50, 000-70,000 $0.2 5/GGE $0.25/G G E 70, 000-90,000 $0.2 5/GGE $0.25/G G E 90,000-110,000 $0.25/GGE $0.25/GGE 110,000-130,000 $0.25/GGE $0.25/GGE 130,000-150,000 $0.2 5/GGE $0.25/G G E 150,000-170,000+ $0.2 5/GGE $0.25/G G E YEAR 2 COST <50,000 $0.25/GGE Year 1 + CPI 50,000-70,000 $0.25/GGE Year 1 + CPI 70,000-90,000 $0.25/GGE Year 1 + CPI 90,000-110,000 $0.25/GGE Year 1 + CPI 110,000-130,000 $0.25/GGE Year 1 + CPI 130,000-150,000 $0.25/GGE Year 1 + CPI 150,000-170,000+ $0.25/GGE Year 1 + CPI YEAR 3 COST <50,000 $0.25/GGE Year 2 + CPI 50,000-70,000 $0.25/GGE Year 2 + CPI 70,000-90,000 $0.25/GGE Year 2 + CPI 90,000-110,000 $0.25/GGE Year 2 + CPI 110,000-130,000 $0.25/GGE Year 2 + CPI 130,000-150,000 $0.25/GGE Year 2 + CPI 150,000-170,000+ $0.25/GGE Year 2 + CPI YEAR 4 COST <50,000 $0.25/GGE Year 3 + CPI 50,000-70,000 $0.25/GGE Year 3 + CPI 70,000-90,000 $0.25/GGE Year 3 + CPI 90,000-110,000 $0.25/GGE Year 3 + CPI 110,000-130,000 $0.25/GGE Year 3 + CPI 130,000-150,000 $0.25/GGE Year 3 + CPI 150,000-170,000+ $0.25/GGE Year 3 + CPI YEAR 5 COST <50,000 $0.25/GGE Year 4 + CPI 50,000-70,000 $0.25/GGE Year 4 + CPI 70,000-90,000 $0.25/GGE Year 4 + CPI 90,000-110,000 $0.25/GGE Year 4 + CPI 110,000-130,000 $0.25/GGE Year 4 + CPI 130,000-150,000 $0.25/GGE Year 4 + CPI By signing and acknowledging this cost proposal, the Contractor acknowledges full understanding and accepts in its entirety the above royalty rate structure throughout the duration of the contract. Chad Lindholm Print Name l: Murc .�igiiaL May 15, 2024 Date