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HomeMy WebLinkAbout2024-05-28 - MINUTES - REGULARCITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, May 28, 2024 -Minutes- N- He 011 INVOCATION Councilwoman McLean delivered the invocation. City Council Chambers CALL TO ORDER An announcement was made at the Regular Meeting of May 14, 2024, that due to the planned absences of Mayor Smyth and Mayor Pro Tern Miranda, Councilmember Gibbs would be Acting .m" Mayor for the Regular Meeting of May 28, 2024. Acting Mayor Gibbs called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:06 p.m. ROLL CALL All Councilmembers were present, with the exception of Mayor Smyth and Mayor Pro Tern Miranda. FLAG SALUTE Councilwoman McLean led the Flag Salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS on% Councilwoman McLean spoke of the Asian Americans and Pacific Islanders' contributions to the United States and the local community. Councilwoman McLean announced that the City mum proclaims May as Asian Pacific American Heritage Month and invited API Chair Jennifer Avancena to the dais to accept the proclamation and take a photo. Acting Mayor Gibbs commented on the City's commitment to delivering unrivaled services and building state-of-the-art facilities that support a high quality of life. Acting Mayor Gibbs invited American Public Works Association Southern Chapter Committee Member and past President Bonnie Teaford to present three 2023 APWA awards for outstanding capital improvement projects to members of the City's Public Works Department. PUBLIC PARTICIPATION Addressing the Council were Shawnee Badger, representing Dig Deep Theater, regarding The Glass Menagerie at The MAIN; Diane Zimmerman regarding Congressman Garcia and Los Angeles County Board of Supervisors; and Richard Baker regarding senior housing in Santa Clarita. STAFF COMMENTS City Manager Ken Striplin commented that Community Preservation Manager Tracy Sullivan will reach out to Mr. Baker. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste announced the completion of Bridge to Home, Santa Clarita's first on" permanent homeless shelter, that is both beautiful and functional, and that it will open next month. Councilmember Weste requested adjournment of tonight's meeting in memory of Michael Edward Jauregui. own Councilwoman McLean spoke of the ribbon cutting for Bridge to Home and recounted raising $10,000 through the Dancing with our Stars fundraiser for the shelter, and how many people worked hard through the years to raise funds. Councilwoman McLean mentioned that at the May 24, 2024, Metrolink board meeting, she gave public comment regarding a slight funding shortfall for improvement to the Antelope Valley line and asked that the board find the money. Councilwoman McLean commented remarked that the California High Speed Rail Authority has released the final EIR/EIS for the Palmdale -Burbank section, which shows the preferred route running through Bee Canyon, and further commented that board meetings should be held in Santa Clarita so that local voices are heard. Councilwoman McLean spoke of the Memorial day event at Eternal Valley, honoring women in the military, and mentioned Heidi Heinrich, Congressmen Garcia, and Jodi Malone for their participation in the event. Councilwoman McLean requested adjournment of tonight's meeting in memory of Ed Dunn, Jr. Acting Mayor Gibbs adjourned tonight's meeting in memory of Jim Hogan. Councilmember Weste thanked Acting Mayor Gibbs for his adjournment of Mr. Hogan, and commented on issues of duck crossings at Newhall Ranch Road and McBean Parkway. Page 2 PUBLIC HEARINGS ITEM 1 FIRST READING OF AMENDMENTS TO THE CITY'S MUNICIPAL CODE REGARDING THE BOUNDARIES OF THE BENEFIT ZONE OF THE SANTA CLARITA TOURISM MARKETING DISTRICT BY DESIGNATING ADDITIONAL HOTELS Public Hearing regarding an amendment to the Tourism Marketing District Ordinance that would update the benefit zone to include newly constructed hotels. RECOMMENDED ACTION: City Council: 1. Conduct public hearing and introduce an ordinance entitled, "AN UNCODIFIED ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING THE BOUNDARIES OF THE BENEFIT ZONE OF THE SANTA CLARITA TOURISM MARKETING DISTRICT BY DESIGNATING ADDITIONAL HOTELS TO BE INCLUDED IN THE BENEFIT ZONE ALL PURSUANT TO SANTA CLARITA MUNICIPAL CODE SECTIONS 3.36.020 (DESCRIPTION OF AREA AND BENEFIT ZONE) AND 3.36.030.A (METHOD OF ASSESSMENT) AND THE PARKING AND BUSINESS IMPROVEMENT AREA LAW OF 1989, SECTION 36500 ET SEQ. OF THE STREETS AND HIGHWAYS CODE;" waive reading of the text and consent to reading by title only, as listed on the agenda; and pass to second reading. 2. Authorize the City Manager or designee to execute all contract, amendments, and associated documents, subject to City Attorney approval. Acting Mayor Gibbs opened the Public Hearing. City Clerk Mary Cusick stated that all notices required by law have been provided. Economic Development Associate Evan Thomason provided the staff report. No requests for public comment were received. Acting Mayor Gibbs closed the public comment portion of the hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Jason Gibbs, Marsha McLean, Laurene Weste ABSENT: Cameron Smyth, Bill Miranda Page 3 am% CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Jason Gibbs, Marsha McLean, Laurene Weste ABSENT: Cameron Smyth, Bill Miranda ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2024, Special Meeting. ITEM 3 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the May 14, 2024, Regular Meeting. ITEM 4 CHECK REGISTER NO. 10 Check Register No. 10 for Period 04/05/24 through 04/18/24 and 04/25/24. Electronic Funds Transfers for the Period 04/08/24 through 04/19/24. OEM RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 10. ITEM 5 STATE LEGISLATION: AB 1886, AB 1990, AB 2243, SB 937, SB 1037, AND SB 1416 The following state legislative items were presented to the City Council Legislative Committee on May 15, 2024, and are being presented to the City Council for consideration to adopt a position: AB 1886 (Alvarez), AB 1990 (Carrillo), AB 2243 (Wicks), SB 937 (Wiener), and SB 1037 (Wiener), and SB 1416 (Newman). RECOMMENDED ACTION: City Council: 1. Support AB 1990 (Carrillo) and SB 1416 (Newman). 2. Oppose AB 1886 (Alvarez), AB 2243 (Wicks), SB 937 (Wiener), and SB 1037 (Wiener). 3. Transmit position statements to the authors of the bills, Santa Clarita's state legislative delegation, appropriate legislative committees, Governor Newsom, and other stakeholder organizations. Acting Mayor Gibbs commented on three bills discussed in the City's Legislative Committee to oppose: AB 1866 regarding housing element compliance, AB 2243 regarding affordable housing projects ministerial approvals, and SB 937 regarding development fee collection timing. Page 4 a„" Councilmember Weste noted that it is important to hold developers accountable for public infrastructure. one Councilwoman McLean commented on the unintended consequences that are bad for all. Councilwoman McLean stated that people are so busy trying to make ends meet and earn a living, that they do not have the time to make the noise that is necessary to get politicians to think about what they are doing. Councilwoman McLean stated her wish to have more voices to speak out in Sacramento, because it is detrimental to communities. Councilwoman McLean further commented that we need to stick together, regardless of level of income, to keep a quality of life in the community. ITEM 6 LANDSCAPE MAINTENANCE CONTRACTS FOR LMD ZONES 4, 8, AND 26 City Council consideration to award contracts to Stay Green Inc. to provide recurring landscape maintenance services for Landscape Maintenance District Zones 4, 8, and 26. RECOMMENDED ACTION: City Council: 1. Award three contracts to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zones 4, 8, and 26, for two-year contract amounts not to exceed $20,207; $12,314; and $208,272 respectively. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amounts, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate an ongoing budget increase, beginning in Fiscal Year 2024-25, of $29,813 from the Landscape Maintenance District Fund Balance (Fund 357) to Zone 8 expenditure account 3572435-516110 ($1,337) and to Zone 26 expenditure account 3572446-516110 ($28,476). 5. Find that the award of contracts is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. ITEM 7 RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2024-25 000 This required procedural matter provides for the adoption of resolutions initiating proceedings for the Annual Levy of Special Districts for Fiscal Year 2024-25. Page 5 mom RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2024-25 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District. Adopted Resolution Nos. 24-17, 24-18, 24-19, and 24-20 Ono ITEM 8 CONTRACT FOR SOFTWARE LICENSING AND SUPPORT FOR THE CITY'S TRANSIT INFORMATION NETWORK Award a contract to Connexionz for the software and support of the City of Santa Clarita's Transit tracking and real-time arrival information for a three-year term. RECOMMENDED ACTION: City Council: 1. Award a three-year contract in an amount not to exceed $551,127 to Connexionz for the software licensing and support of the City of Santa Clarita's Transit Information Network. 2. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. ITEM 9 PARCEL MAP NO. 84315 (CARL BOYER DRIVE) Pursuant to Section 66474.1 of the Subdivision Map Act, approve Parcel Map No. 84315, located at 26501 Carl Boyer Drive. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 84315. 2. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 3. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of the Parcel Map for Parcel Map No. 84315, which indicates all special assessments levied by the City of Santa Clarita are paid. 4. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Parcel Map for Parcel Map No. 84315, which embodies the approval of said map. 5. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the Parcel "• Map for Parcel Map No. 84315, which provides for verification that the map is technically correct. Page 6 OMM 6. Instruct the City Engineer to endorse the City Engineer's Statement on the face of the Parcel Map for Parcel Map No. 84315, which provides for verification of substantial conformance with the Tentative Parcel Map and all provisions of local ordinances and state laws applicable at the time of approval. 7. Find Parcel Map for Parcel Map No. 84315 exempt from review under the California Quality Act (CEQA) pursuant to CEQA Guideline 15061(b)(3) because the division does not include any proposed development or construction. One written comment card was received in support. ITEM 10 FINAL TRACT MAP, ACCEPT OFFERS OF DEDICATION, AND ABANDON EASEMENTS FOR TRACT NO. 53074 (SAND CANYON PLAZA) Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the final tract map and accept offers of dedication for Tract No. 53074. The map is for condominium purposes and is located at the east of the intersection of Sand Canyon Road and Soledad Canyon Road. RECOMMENDED ACTION: City Council: 1. Approve Tract Map for Tract No. 53074. 2. Accept on behalf of the public the offer of dedication and grant of. (1) the easements for public use and road purposes; (2) the easements for sanitary sewers and sanitary sewers ingress and egress purposes; (3) all sanitary sewers and appurtenant structures; and (4) the right to restrict and prohibit any and all allowable uses or construction within lot 8 designated as open space on the map. 3. Abandon the existing easements for slope and drainage purposes. 4. Make findings as follows: This project is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Final Tract Map for Tract No. 53074, which indicates all special assessments levied by the City of Santa Clarita (City) are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Final Tract Map for Tract No. 53074, which embodies the approval of said map, the acceptance of the dedications shown thereon, and the abandonment of easements described thereon. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Final Tract Map for Tract No. 53074, which provides for verification that the map is technically OEM correct. 8. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Final Tract Page 7 omm Map for Tract No. 53074, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. ITEM 11 RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requires the City to identify project(s) using these funds through the adoption of a resolution at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2024-25 into the Capital Improvement Program. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution No. 24-21 ITEM 12 2023-24 OVERLAY AND SLURRY SEAL PROGRAM - OVERLAY C AND D, PROJECT M0153 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACTS This item awards construction contracts for the 2023-24 Overlay and Slurry Seal Program - Overlay C and Overlay D projects. The annual overlay and slurry seal projects are an integral part of the City's pavement management program. Each year, streets are evaluated and identified for needed pavement preservation and rehabilitation treatments. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay C project, Project M0153. 2. Approve the plans and specifications for the 2023-24 Overlay and Slurry Seal Program — Overlay D project, Project M0153. 3. Award the 2023-24 Overlay and Slurry Seal Program — Overlay C construction contract to .•. Toro Enterprises, Inc., in the amount of $3,266,861 and authorize a contingency in the amount of $653,372, for a total contract amount not to exceed $3,920,233. Page 8 am" 4. Award the 2023-24 Overlay and Slurry Seal Program — Overlay D construction contract to Sully -Miller Contracting Company, in the amount of $6,527,408, and authorize a contingency in the amount of $1,305,482, for a total contract amount not to exceed $7,832,890. 5. Award the professional services contract to Psomas for surveying and monument preservation services for the 2023-24 Overlay and Slurry Seal Program, Project M0153, in the amount of $298,635 and authorize a contingency in the amount of $29,864, for a total contract amount not to exceed $328,499. 6. Authorize the transfer of project savings in the amount of $2,913,240 to the 2023-24 Overlay and Slurry Seal Program, Project M0153, expenditure accounts M0153260-516101, M0153264-516101, M0153266-516101, and M0153267-516101 from the following accounts: • $476,140 in Prop C Local Return (Fund 260) from expenditure account M0149260- 516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $965,900 in Measure R Local Return (Fund 264) from expenditure account M0149264-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $1,277,200 in Measure M Local Return (Fund 266) from expenditure account M0149266-516101, 2022-23 Overlay and Slurry Seal Program, Project M0149; and • $194,000 in Senate Bill 1 RMRA (Fund 267) from expenditure account M0149267- 516101, 2022-23 Overlay and Slurry Seal Program, Project M0149. 7. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Ashe Mahoney. ITEM 13 CONTRACT RENEWAL OF BUILDING PLAN REVIEW, BUILDING INSPECTION, AND PERMIT -RELATED PROFESSIONAL SERVICES Contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, and permit -related professional services. RECOMMENDED ACTION: City Council: 1. Approve one-year contract renewals for JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates for building plan review, building inspection, .� and permit -related professional services for a combined total annual amount not to exceed $500,000, effective Fiscal Year 2024-25. Page 9 an% 2. Authorize the City Manager or designee to execute all contracts and associated documents, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year, subject to City Attorney approval. ITEM 14 CONTRACT INCREASE AND EXTENSION FOR CONSULTANT TO PREPARE THE ENVIRONMENTAL IMPACT REPORT FOR THE PRINCESSA CROSSROADS PROJECT (MASTER CASE 17-104) Increase and extend the existing Psomas contract for the preparation of an Environmental Impact Report for the Princessa Crossroads project (Master Case 17-104). Princessa Crossroads is a proposed development in the vicinity of the northeast corner of the future intersection of Golden Valley Road and Via Princessa. This project includes 1.5 million square feet of business park/commercial uses, and up to 300 multifamily residential units, and involves the gap closure of Via Princessa between Sheldon Avenue and Golden Valley Road. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure increase for the contract for the preparation of the Princessa Crossroads Environmental Impact Report (Master Case 17-104) to Psomas from $352,642 to $400,451, and include a contingency in the amount of $60,068, for a total contract amount •" not to exceed $460,519, and extend the contract for four years. .. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Acting Mayor Gibbs adjourned the Regular Meeting in memory of Jim Hogan, Michael Edward Jauregui, and Ed Dunn, Jr., at 6:50 p.m. ATTEST: c4neza4ioOL CITY CLERK MAYOR Page 10