HomeMy WebLinkAbout2024-07-09 - AGENDAS - REGULARCITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, July 9, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours. View public meeting agendas here, inclusive of all
attachments and reading file material.
INVOCATION
Weste
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Dr. Rachael Sachar and Avetis "AVO" Aladzhadzhyan Recognition
Dan Watson The Signal Retirement Recognition
PRESENTATIONS
2024 Public Opinion Poll Results
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
UNFINISHED BUSINESS
CENTRAL PARK BUILDOUT - RIVER OF LIGHTS, PROJECT P4033 - This
item considers award of the construction contract for the Central Park River of Lights
project. The project would include decorative lighting in the plaza and on the hillside
adjacent to the exercise stairs.
RECOMMENDED ACTION:
City Council receive a presentation on the Central Park River of Lights, Project P4033,
review the two options presented, and provide direction to staff to proceed with Option
One or Option Two.
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2. MASTER AGREEMENT AND ASSOCIATED DOCUMENTS FOR THE
TRANSFER OF WILLIAM S. HART REGIONAL PARK - The purpose of this item
is to approve assuming ownership and operations of Williams S. Hart Regional Park
from the County of Los Angeles.
RECOMMENDED ACTION:
City Council:
1. Authorize the City Manager or designee to execute the Master Agreement and
associated documents, subject to City Attorney approval.
2. Adopt a resolution approving the transfer of William S. Hart Regional Park from the
County of Los Angeles to the City of Santa Clarita.
3. Appropriate $174,706 in Fiscal Year 2024-2025 as outlined in Exhibit A from the
Library Fund (Fund 309) and General Fund (Fund 100).
4. Appropriate one-time funding in the amount of $220,000 from the General Fund
(Fund 100) for expenses related to the transfer of Hart Park to Hart Park Expenditure
Account (1008300-516101).
Find this action exempt from review under the California Environmental Quality Act
(CEQA) pursuant to (Public Resources Code §§ 21000, et seq. "CEQA") and the
regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the
"CEQA Guidelines").
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
3. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the June 25, 2024 Special Meeting.
4. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the June 25, 2024 Regular Meeting.
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5. CHECK REGISTER NO. 14 - Check Register No. 14 for Period 05/31/24 through
06/13/24 and 06/20/24. Electronic Funds Transfers for the Period 06/03/24 through
06/ 14/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 14.
6. VENTURA COUNTY RIGHT-OF-WAY USE AGREEMENT - Approval for a
Right -of -Way Use Agreement with the County of Ventura in exchange for two dark fiber
strands that may be used to create network redundancy for the City's Fiber Optic
Network.
RECOMMENDED ACTION:
City Council:
Approve a Right -of -Way Use Agreement with the County of Ventura in exchange for
two dedicated dark fiber strands for City use along the Ventura County's 46-mile
regional network.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
7. BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS CONTRACT -
Council consideration to award a contract for backflow servicing across Landscape
Maintenance District Zones and City -owned facilities.
RECOMMENDED ACTION:
City Council:
Award a two-year contract to Backflow Prevention Device Tester to provide testing,
maintenance, and repair services for all City -owned backflow prevention devices in
the annual amount of $245,372, for a total two-year contract in an amount not to
exceed $490,744.
2. Authorize the City Manager or designee to execute up to three annual renewal
options, not to exceed the annual contract amount, contingent upon the appropriation
of funds in the annual budget for such fiscal years.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
8. CITYWIDE PRINTERS AND COPIERS CONTRACT - Council consideration to
award a five-year contract to Kyocera Document Solutions West, LLC, for managed print
services.
RECOMMENDED ACTION:
City Council:
Approve the use of a cooperative agreement through OMNIA Partners contract
#R191102; award a five-year contract to Kyocera Document Solutions West, LLC,
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for managed print services in the amount of $730,150; and authorize a contingency of
$109,522 for a total contract amount not to exceed $839,672.
2. Authorize the City Manager or designee to execute up to two additional one-year
renewal options, not to exceed the annual contract amount, inclusive of contingency,
plus an adjustment in compensation consistent with the appropriate Consumer Price
Index, and contingent upon the appropriation of funds by the City Council in the
annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
9. RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE
APPLICATIONS TO THE CALIFORNIA GOVERNOR'S OFFICE OF
EMERGENCY SERVICES FOR DISASTER -RELATED FINANCIAL
ASSISTANCE - The resolution authorizes City Council to designate approved agents
every three years to execute and file applications to the California Governor's Office of
Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act.
RECOMMENDED ACTION:
City Council adopt a resolution designating the City Manager, Assistant City Manager,
and Intergovernmental Relations Officer as approved agents with the California
Governor's Office of Emergency Services (Cal OES) for disaster related financial
assistance and authorize staff to provide Cal OES with a certified copy of the resolution.
10. SECOND READING OF AN ORDINANCE FOR THE TOWN CENTER
SPECIFIC PLAN - Second reading of an ordinance to amend the City of Santa Clarita's
zoning map and zoning designation as it relates to the Town Center Specific Plan.
RECOMMENDED ACTION:
City Council conduct a second reading and adopt an ordinance entitled: "AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA,
CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002
(MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA'S ZONING
MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED
ASSESSOR'S PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO
SPECIFIC PLAN."
11. 2024 ANIMAL CARE GRANT AWARD RECOMMENDATIONS - City Council
consideration to approve the 2024 Animal Care Grant Program funding recommendations
by the Grants Committee.
RECOMMENDED ACTION:
City Council:
1. Approve the 2024 Animal Care Grant Committee's funding recommendations in an
amount not to exceed $10,000 per grantee, for a total amount not to exceed $40,000.
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2. Direct staff to execute Grant Agreements with the agencies approved for funding.
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
12. CORRECTED TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT,
ANNEXATION NOS. SCV-1120, SCV-1130, SCV-1132, AND SCV-1133 - The Santa
Clarita Valley Sanitation District provides wastewater treatment services within the
District's service area. To provide wastewater treatment service to properties located
outside the District's service area, the boundary must be expanded through the annexation
process. The District has requested the City adopt amended resolutions for four
previously approved annexations.
RECOMMENDED ACTION:
City Council:
Rescind resolutions Nos. 23-21, 23-22, 23-23, 23-73, 23-74, 23-78, 23-79, 23-80, 23-
81, and 23-82 that approved and accepted the negotiated exchange of property tax
revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos.
SCV-1120, SCV-1130, SCV-1132, and SCV-1133.
2. Adopt the Santa Clarita Valley Sanitation District's corrected resolutions approving
and accepting the negotiated exchange of property tax revenues resulting from Santa.
Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV-1132,
and SCV-1133.
3. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
13. 2024 DEBRIS MANAGEMENT PLAN FOR DISASTER DEBRIS REMOVAL -
This item is to comply with the Disaster Mitigation Act of 2000, by adopting a Debris
Management Plan for removal activities as a result of a major, citywide disaster.
RECOMMENDED ACTION:
City Council adopt a resolution for the 2024 Debris Management Plan for Disaster Debris
Removal.
14. VALENCIA COMMUNITY CENTER RECONSTRUCTION AND TENANT
IMPROVEMENTS - This item considers an award for construction contract for The
Valencia Community Center reconstruction and tenant improvements.
RECOMMENDED ACTION:
City Council:
Approve the plans and specifications for the Valencia Community Center
Reconstruction and Tenant Improvements.
2. Award a construction contract to Deeb Construction Inc., in the amount of $364,153
and authorize a contingency in the amount of $72,831, for a total contract amount not
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to exceed $436,984.
3. Approve the use of a "piggyback" contract for the purchase of replacement doors,
electrified and mechanical door hardware from Montgomery Hardware Company,
through the California Multiple Awards Schedule, (CMAS) contract 44-17-84-0059A
in an amount not to exceed $232,822.
4. Find the Valencia Community Center Reconstruction and Tenant Improvements
exempt from review under the California Environmental Quality Act pursuant to Title
14 of the California Code of Regulations, Article 19, Section 15301.
5. Authorize the City Manager or designee to execute all documents, subject to City
Attorney approval.
15. OLD ORCHARD PARK PHASE I IMPROVEMENTS, PROJECT P2020 - PLANS
AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This action will
award the construction contract for the phase I improvements to Old Orchard Park. The
project will consist of an expanded playground area with features including new play
equipment for 2 to 5 year and 5 to 12 year age groups, climbing rock structure, turf slide
hill, rubberized surfacing and shade structure. Addition of a multi -sport court, recreation
elements, multi -purpose room/restroom building improvements, parking lot expansion
and other recreational and landscape upgrades.
RECOMMENDED ACTION:
City Council:
1. Approve the plans and specifications for Old Orchard Park Phase I Construction
Project P2020.
2. Award a construction contract to Golden Sun Enterprise, Inc., in the amount of
$5,917,777 for the base bid, and authorize a contingency in the amount of
$1,183,555, for a total contract amount not to exceed $7,101,332.
3. Award a materials testing contract to Kane Construction Services, Inc., in the amount
of $318,868, and authorize a contingency in the amount of $31,886, for a total
contract amount not to exceed $350,754.
4. Extend the current $300,000 contract and authorize an increased expenditure for
construction management support with Pacific Coast Land Design, Inc., in the
amount of $181,789, and authorize a contingency in the amount of $18,178, for a
total contract amount not to exceed $499,967.
5. Appropriate one-time funds in the amount of $2,531,307 from the Facilities Fund
(Fund 723) to the Old Orchard Park Project P2020, expenditure account P2020601-
516101.
6. Authorize the City Manager or designee to execute all documents, subject to City
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Attorney approval.
16. ACCEPTANCE OF REAL PROPERTY OF 11.4 +/- ACRES IN THE CITY OF
SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO.2866-
007-079, 2866-007-080 AND A PORTION OF 2866-007-078 - Acquisition of this
property will enhance the City's on -going efforts to preserve open space lands in an effort
to complete the open space greenbelt surrounding the Santa Clarita Valley.
RECOMMENDED ACTION:
City Council:
Accept 11.4 +/- acres of real property for the purpose of public recreation and open
space preservation, Assessor's Parcel Numbers 2866-007-079, 2866-007-080 and a
portion of 2866-007-078, contingent upon clean title reports and environmental
reports.
2. Appropriate $30,000 from the Open Space Preservation District Fund (Fund 358) to
the Open Space Preservation District Expenditure Account 3587501-516101 for due
diligence, title and escrow.
3. Appropriate ongoing funds in the amount of $4,000 from the Open Space
Preservation District Fund (Fund 358) to Open Space Preservation District
Expenditure Account 3587501-511101 for on -going maintenance.
4. Authorize the City Manager to sign the agreement, subject to final approval by the
City Manager and City Attorney, and to take such further actions as necessary to
effectuate the transfer.
5. The project is exempt from review under the California Environmental Quality Act
(Article 9) pursuant to Section 15313 (Class 13); Section 15317 (Class 17); and
Section 15325 (Class 25).
6. Authorize the City Manager, or designee, to execute all documents, subject to City
Attorney approval.
PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of Andrew Pontious
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FUTURE MEETINGS
The next regular meeting of the City Council will be held August 27, 2024, at 6:00 PM in the
Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On July 3, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified
City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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