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HomeMy WebLinkAbout2024-08-27 - AGENDA REPORTS - REG MIN APPROVALO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, July 9, 2024 -Minutes- 6:00 PM INVOCATION Councilmember Weste delivered the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:06 p.m. ROLL CALL All council members were present. FLAG SALUTE Councilmember Weste led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilwoman McLean requested an amendment on the June 25, 2024, Regular Meeting Minutes. AWARDS AND RECOGNITIONS Councilmember Weste spoke on the tragic accident that occurred on Sand Canyon Road involving two horses and their riders. Councilmember Weste commended Dr. Rachael Sachar from TwinOaks Equine Veterinary Services and longtime resident Avetik Aladzhadzhyan for their combined efforts in rushing to attend to the horses and the respectful care they provided. Councilmember Weste commented that these acts of compassion truly exemplify the strength of U Packet Pg. 243 O our community and its commitment to the welfare and safety of all residents and invited Dr. Rachael Sachar and Avetik Aladzhadzhyan to the dais to take a photo and receive a certificate from Stephanie English representing Supervisor Barger's office. Addressing the Council was Linda Storli representing the William S. Hart Union High School District who thanked Dan Watson for his service. Councilmember Gibbs recognized Dan Watson, a talented photographer, who not only captured important news moments in our City, but also the essence of the community. Councilmember Gibbs thanked Dan Watson for capturing so many pivotal moments in our City's history, and invited Dan, who was joined by family and members of the community in celebration of his service, to the dais to take a photo and receive a certificate and special gift. a� Councilwoman McLean expressed her appreciation for Dan's talented work and years of v dedication and wished Dan and his wife the very best as he embarks upon his retirement. Mayor Smyth thanked Dan for his years of service and sense of humor; mentioned that the City c of Santa Clarita is a much better place because of Dan and the work he has done; and wished v Dan the best in his retirement. Mayor Pro Tem Miranda requested an exhibit of Dan's work be displayed within the City of Santa Clarita for the community to enjoy. Councilmember Weste read a small excerpt on the Watson Family history and commented that the City would be honored to have an exhibit of pictures from the Watson family displayed in the City of Santa Clarita. PRESENTATIONS Mayor Smyth introduced the City of Santa Clarita's 2024 Public Opinion Poll, and Senior Management Analyst Tyler Pledger presented the findings. Councilmember Weste commented that this was a great presentation. PUBLIC PARTICIPATION Addressing the Council were Douglas (no last name provided) regarding the new library screens and filing candidate forms for November election; Cindy Josten regarding voting in the November election; Mike Lebecki expressing his appreciation for the City Council and the College of the Canyons Board of Trustees; Nancy (no last name provided) regarding the November election; Roland La Bass regarding parking at the Canine Country Park; Di Zimmerman on behalf of Tony Maldonado regarding transparency and voting; Cher Gilmore and Ashe Mahoney regarding Earth Day celebrations; and Glenda Yakel regarding green waste, transparency, and the public opinion poll. STAFF COMMENTS Mayor Smyth commented that the City Clerk's Office would address questions regarding the filing and processing of candidate forms for the upcoming election. Page 2 Packet Pg. 244 O Councilwoman McLean inquired as to whether the City was looking into having an environmental expo, and City Manager Ken Striplin responded that staff is looking into incorporating Earth Day into a future City event in spring 2025. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilwoman McLean urged members of the community to read non -partisan agency reviews of propositions slated for the November ballot, as some were seeking billions of dollars in bonds, acquiring more state debt, and requiring tax payers to pay for them. Councilwoman McLean mentioned that at the last City Council meeting she suggested the formation of an ad hoc committee for LA 2028 and thanked staff for the memo that outlines potential opportunities; however, she seeks consensus from Council for an item to be placed on the agenda for the August 27, 2024, City Council meeting to discuss how the City may be involved in the Olympics. Councilmember Gibbs requested a presentation of the options available be conducted CU at the August Council meeting by LA 2028 staff, Mayor Smyth confirmed consensus, and v suggested that there may be opportunities, whether that would be for Olympic or Paralympic games. City Manager Ken Striplin confirmed Council's direction to proceed with the item at the o August City Council meeting whether or not LA 2028 staff are available for a presentation, and v Council concurred. Councilwoman McLean spoke on the Fourth of July festivities and how she enjoyed seeing all the families and children at the event; spoke of the high-speed rail board c meeting in which the Burbank to Palmdale section was approved, implementation is yet to be determined, and is looking forward to working with them on the impacts, including Bee Canyon. Councilwoman McLean provided the adjournment in memory of Andrew Pontious, a Los Angeles County firefighter. Councilmember Gibbs requested that City staff engage with Saugus Unified School District regarding the Santa Clarita Elementary school site and the potential opportunity for a library or community center; he suggested that if the public wished to provide input, they can attend the 7- 11 committee meetings. Councilmember Weste and Councilwoman McLean concurred. Mayor Pro Tern Miranda spoke of staying cool during the summer and recent hot temperatures, mentioning the several City locations the public can visit to beat the heat: the three Santa Clarita Public Library branches offering not only cool comfort but also books, internet access, and other resources; the City's eight public pools, including the three at the Santa Clarita Aquatic Center; and The Cube Ice and Entertainment Center. Councilmember Weste agreed with Mayor Pro Tern Miranda's comments; thanked the Elks club for passing out flags during the Fourth of July parade; and asked the community to consider the increasing levels in crime all over Los Angeles County when voting for the District Attorney in November and to remember why we vote, which is for the next generation. Page 3 Packet Pg. 245 O UNFINISHED BUSINESS ITEM 1 CENTRAL PARK BUILDOUT - RIVER OF LIGHTS, PROJECT P4033 This item considers award of the construction contract for the Central Park River of Lights project. The project would include decorative lighting in the plaza and on the hillside adjacent to the exercise stairs. RECOMMENDED ACTION: City Council receive a presentation on the Central Park River of Lights, Project P4033, review the two options presented, and provide direction to staff to proceed with Option One or Option Two. Assistant City Engineer Shannon Picket provided the staff report. L a a� Addressing the Council was Di Zimmerman on behalf of Tony Maldonado. Mayor Smyth v responded to the public comments as misleading, offensive and wrong, and invited Mr. Maldonado to address the Council directly. W 0 U Councilmember Weste commented that she was excited to finish the park with the lights and art 2 piece and commended City staff for doing a marvelous job. She mentioned that Central Park is a important for the community and was proud to support the project, which is becoming a vibrant place for family fun and celebrations, where the City's water is treated and will provide an educational opportunity, and mentioned that Central Park will be an area used for different organizations for events and parking. a; Councilmember Gibbs commented on the City being called the City of the Arts and believed that Central Park could be one of the biggest art pieces the City has ever done. He also mentioned that to be in a City that has been managed in a way that allows the opportunity to do something like Central Park and the buildout is incredible. Councilwoman McLean commented that the amount of money to complete Central Park is significant; confirmed with City Manager Ken Striplin the City has the money available; clarified for the community that there is money set aside for certain things and there are certain things the City was not allowed to take money away from to spend on something else; stated that the City Council fully supports the Senior Center; and confirmed that the funding taken away from the Senior Center was a state reduction, not the City, and the state had the ability not to do what they did, but the state did it anyway. Mayor Smyth commented that because of the City's fiscal health and due to the Sheriff s Station coming in under budget, the City is able to offset some of the costs and mentioned that Central Park has become a focal point of the City. On a roll call vote Council approved option two of proceeding with the River of Lights Project and appropriating funds as identified in the fiscal impact. Page 4 Packet Pg. 246 O RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 2 MASTER AGREEMENT AND ASSOCIATED DOCUMENTS FOR THE TRANSFER OF WILLIAM S. HART REGIONAL PARK The purpose of this items is to approve assuming ownership and operations of Williams S. Hart Regional Park from the County of Los Angeles. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute the Master Agreement and associated documents, subject to City Attorney approval. 2. Adopt a resolution approving the transfer of William S. Hart Regional Park from the County of Los Angeles to the City of Santa Clarita. 3. Appropriate $174,706 in Fiscal Year 2024-2025 as outlined in Exhibit A from the Library Fund (Fund 309) and General Fund (Fund 100). 4. Appropriate one-time funding in the amount of $220,000 from the General Fund (Fund 100) for expenses related to the transfer of Hart Park to Hart Park Expenditure Account (1008300- 516101). 5. Find this action exempt from review under the California Environmental Quality Act (CEQA) pursuant to (Public Resources Code §§ 21000, et seq. "CEQA") and the regulations promulgated thereunder (14 Cal. Code of Regs. §§ 15000, et seq., the "CEQA Guidelines"). Addressing the Council were Becki Basham, Lois Bauccio, Cindy Josten, Nancy (no last name provided), Leon Worden, Di Zimmerman, Jim Ventress, Carol Rock. One written comment was received. Mayor Pro Tern Miranda thanked Alan Pollock for all he has done for the City and thanked Councilmember Weste for the idea of bringing William S. Hart Regional Park under the City's control. City Manager Ken Striplin remarked that the concept of William S. Hart Park coming under the City umbrella has been discussed for 35 years, and until now the timing was not right; commented that Supervisor Kathryn Barger was very receptive and has been a tremendous leader throughout the project, complementing the leadership and direction from Council. Mr. Striplin also thanked Stephanie English and Supervisor Barger's staff for a productive process and U Page 5 Packet Pg. 247 O commented that Supervisor Barger will continue to lead this project through the County Board of Supervisors and ultimately transferred to the City of Santa Clarita. Administrative Analyst Amber Rodriguez provided the presentation. Mayor Smyth inquired as to whether the City was accounting for the cost to upgrade the previous Senior Center property, and Mr. Striplin responded that the three-phase funding plan deals with assuming the operations of William S. Hart Park, and the Senior Center would be a future capital project once the use study is done. Mr. Striplin also stated that the issues raised by speakers are addressed in the transfer documents: the barnyard was not going away and the City is creating staff positions to provide those services. L Mayor Pro Tem Miranda requested clarification of language in the negotiated terms regarding use the former Senior Center, and Mr. Striplin responded that the location will be a community CU recreational and arts center, not a community center. v Councilmember Weste stated that William S. Hart Park will be a wonderful place for the o community and will leave a legacy for everyone. Councilmember Weste thanked the City v Council for going through the long process; remarked that she is so excited for the City; thanked 2 Mr. Striplin and staff, and with profound gratitude offered her motion to accept the transfer c William. S. Hart Park to the City. c Councilmember Gibbs inquired as to the timing of the curator and supervisor positions, and Mr. Striplin responded that the phasing plan anticipates taking over the park on July 1, 2025; therefore, staff who will be at the park location will already be hired, onboarded, and have shadowed County staff prior to that. The museum positions recruitment will begin in three to four months, and the second phase will involve maintenance staff recruitment. Councilmember Gibbs complimented staff, thanked Supervisor Barger and her team; and expressed how proud he was to second the motion. Councilwoman McLean mentioned that she initially had questions regarding the barnyard and bison, but is pleased they are included in the plan as they are such an asset. She commented that the current park employees were fabulous, and anything to make the William S. Hart Park the City's park is a great thing. Councilwoman McLean reflected on taking a class on indigenous peoples of California and as point of information stated that there were thirty-two tribes in the southern region of California and bringing the culture over to the City of Santa Clarita is a wonderful thing and was happy to support this item. Mayor Smyth agreed that the William S. Hart Park is a legacy item for the Council, City, and Supervisor Barger, and for the City to make the transition and investment, the park will be great asset for the community. Adopted Resolution No. 24-48 Page 6 Packet Pg. 248 O RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Bill Miranda, Mayor Pro Tern AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 25, 2024, Special Meeting U ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 25, 2024, Regular Meeting ITEM 5 CHECK REGISTER NO. 14 Check Register No. 14 for Period 05/31/24 through 06/13/24 and 06/20/24. Electronic Funds Transfers for the Period 06/03/24 through 06/14/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 14 ITEM 6 BACKFLOW PREVENTION DEVICE TESTING AND REPAIRS CONTRACT Council consideration to award a contract for backflow servicing across Landscape Maintenance District Zones and City -owned facilities. RECOMMENDED ACTION: City Council: Award a two-year contract to Backflow Prevention Device Tester to provide testing, maintenance, and repair services for all City -owned backflow prevention devices in the annual amount of $245,372, for a total two-year contract in an amount not to exceed $490,744. 2. Authorize the City Manager or designee to execute up to three annual renewal options, not to exceed the annual contract amount, contingent upon the appropriation of funds in the annual Page 7 Packet Pg. 249 O budget for such fiscal years. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 7 VENTURA COUNTY RIGHT-OF-WAY USE AGREEMENT Approval for a Right -of -Way Use Agreement with the County of Ventura in exchange for two dark fiber strands that may be used to create network redundancy for the City's Fiber Optic Network. RECOMMENDED ACTION: City Council: Approve a Right -of -Way Use Agreement with the County of Ventura in exchange for two dedicated dark fiber strands for City use along the Ventura County's 46-mile regional network. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 8 CITYWIDE PRINTERS AND COPIERS CONTRACT Council consideration to award a five-year contract to Kyocera Document Solutions West, LLC, for managed print services. RECOMMENDED ACTION: City Council: 1. Approve the use of a cooperative agreement through OMNIA Partners contract #R191102; award a five-year contract to Kyocera Document Solutions West, LLC, for managed print services in the amount of $730,150; and authorize a contingency of $109,522 for a total contract amount not to exceed $839,672. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, not to exceed the annual contract amount, inclusive of contingency, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. U Page 8 Packet Pg. 250 O ITEM 9 RESOLUTION DESIGNATING OFFICIALS AUTHORIZED TO FILE APPLICATIONS TO THE CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES FOR DISASTER -RELATED FINANCIAL ASSISTANCE The resolution authorizes City Council to designate approved agents every three years to execute and file applications to the California Governor's Office of Emergency Services (Cal OES) as required by the Robert T. Stafford Disaster Relief and Emergency Assistance Act. RECOMMENDED ACTION: City Council adopt a resolution designating the City Manager, Assistant City Manager, and Intergovernmental Relations Officer as approved agents with the California Governor's Office of Emergency Services (Cal OES) for disaster related financial assistance and authorize staff to provide Cal OES with a certified copy of the resolution. Adopted Resolution No. 24-49 ITEM 10 SECOND READING OF AN ORDINANCE FOR THE TOWN CENTER SPECIFIC PLAN Second reading of an ordinance to amend the City of Santa Clarita's zoning map and zoning designation as it relates to the Town Center Specific Plan. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING ZONE CHANGE 22-001, AND SPECIFIC PLAN 22-002 (MASTER CASE 22-105) TO AMEND THE CITY OF SANTA CLARITA' S ZONING MAP AND CHANGE THE ZONING DESIGNATION OF ASSOCIATED ASSESSOR'S PARCEL NUMBERS FROM REGIONAL COMMERCIAL TO SPECIFIC PLAN." Adopted Ord. No. 24-03 ITEM 11 2024 ANIMAL CARE GRANT AWARD RECOMMENDATIONS City Council consideration to approve the 2024 Animal Care Grant Program funding recommendations by the Grants Committee. RECOMMENDED ACTION: City Council: 1. Approve the 2024 Animal Care Grant Committee's funding recommendations in an amount not to exceed $10,000 per grantee, for a total amount not to exceed $40,000. 2. Direct staff to execute Grant Agreements with the agencies approved for funding. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. U Page 9 Packet Pg. 251 O Addressing the Council was Nancy (no last name provided). Councilmember Weste agreed with the speaker's comments and requested staff to look at ability to have trapped animals spayed and neutered. ITEM 12 CORRECTED TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. SCV-1120, SCV-1130, SCV-1132, AND SCV-1133 The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. The District has requested the City adopt amended resolutions for four previously approved annexations. RECOMMENDED ACTION: City Council: 1. Rescind resolutions Nos. 23-21, 23-22, 23-23, 23-73, 23-74, 23-78, 23-79, 23-80, 23-81, and 23-82 that approved and accepted the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV- 1132, and SCV-1133. 2. Adopt the Santa Clarita Valley Sanitation District's corrected resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. SCV-1120, SCV-1130, SCV-1132, and SCV- 1133. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Adopted Resolution Nos. 24-50, 51, 52, 53, 54, 55, 56, 57, 58, 59 ITEM 13 2024 DEBRIS MANAGEMENT PLAN FOR DISASTER DEBRIS REMOVAL This item is to comply with the Disaster Mitigation Act of 2000, by adopting a Debris Management Plan for removal activities as a result of a major, citywide disaster. RECOMMENDED ACTION: City Council adopt a resolution for the 2024 Debris Management Plan for Disaster Debris Removal. Adopted Resolution No. 24-60 U Page 10 Packet Pg. 252 O ITEM 14 OLD ORCHARD PARK PHASE I IMPROVEMENTS, PROJECT P2020 - PLANS AND SPECIFICATIONS, AND CONSTRUCTION CONTRACT This action will award the construction contract for the phase I improvements to Old Orchard Park. The project will consist of an expanded playground area with features including new play equipment for 2 to 5 year and 5 to 12 year age groups, climbing rock structure, turf slide hill, rubberized surfacing and shade structure. Addition of a multi -sport court, recreation elements, multi -purpose room/restroom building improvements, parking lot expansion and other recreational and landscape upgrades. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Old Orchard Park Phase I Construction Project L P2020. Ca U 2. Award a construction contract to Golden Sun Enterprise, Inc., in the amount of $5,917,777 for the base bid, and authorize a contingency in the amount of $1,183,555, for a total contract o amount not to exceed $7,101,332. v Award a materials testing contract to Kane Construction Services, Inc., in the amount of $318,868, and authorize a contingency in the amount of $31,886, for a total contract amount not to exceed $350,754. 4. Extend the current $300,000 contract and authorize an increased expenditure for construction management support with Pacific Coast Land Design, Inc., in the amount of $181,789, and authorize a contingency in the amount of $18,178, for a total contract amount not to exceed $499,967. 5. Appropriate one-time funds in the amount of $2,531,307 from the Facilities Fund (Fund 723) to the Old Orchard Park Project P2020, expenditure account P2020601-516101. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 15 VALENCIA COMMUNITY CENTER RECONSTRUCTION AND TENANT IMPROVEMENTS This item considers an award for construction contract for The Valencia Community Center reconstruction and tenant improvements. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Valencia Community Center Reconstruction and Tenant Improvements. Page 11 Packet Pg. 253 O 2. Award a construction contract to Deeb Construction Inc., in the amount of $364,153 and authorize a contingency in the amount of $72,831, for a total contract amount not to exceed $436,984. 3. Approve the use of a "piggyback" contract for the purchase of replacement doors, electrified and mechanical door hardware from Montgomery Hardware Company, through the California Multiple Awards Schedule, (CMAS) contract 94-17-84-0059A in an amount not to exceed $232,822. 4. Find the Valencia Community Center Reconstruction and Tenant Improvements exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 5. Authorize the City Manager or designee to execute all documents, subject to City Attorney a� Ca v approval. c 0 U ITEM 16 ACCEPTANCE OF REAL PROPERTY OF 11.4 +/- ACRES IN THE CITY OF SANTA CLARITA, LOS ANGELES COUNTY ASSESSORS PARCEL NO. 2866-007-079, 2866-007- 080 AND A PORTION OF 2866-007-078 Acquisition of this property will enhance the City's on -going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley. RECOMMENDED ACTION: City Council: Accept 11.4 +/- acres of real property for the purpose of public recreation and open space preservation, Assessor's Parcel Numbers 2866-007-079, 2866-007-080 and a portion of 2866-007-078, contingent upon clean title reports and environmental reports. 2. Appropriate $30,000 from the Open Space Preservation District Fund (Fund 358) to the Open Space Preservation District Expenditure Account 3587501-516101 for due diligence, title and escrow. Appropriate ongoing funds in the amount of $4,000 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501- 511101 for on -going maintenance. 4. Authorize the City Manager to sign the agreement, subject to final approval by the City Manager and City Attorney, and to take such further actions as necessary to effectuate the transfer. 5. The project is exempt from review under the California Environmental Quality Act (Article 9) pursuant to Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). Page 12 Packet Pg. 254 O 6. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION II No additional requests to speak were received. STAFF COMMENTS L ADJOURNMENT a Mayor Smyth adjourned the Regular Meeting in memory of Andrew Pontious at 8:16 p.m. CU U FUTURE MEETINGS a W c 0 U ATTEST: CITY CLERK MAYOR Page 13 Packet Pg. 255