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HomeMy WebLinkAbout2024-09-10 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, September 10, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Smyth CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Childhood Cancer Awareness Month Proclamation Constitution Week Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS MEMORANDUM OF UNDERSTANDING REGARDING THE FUTURE PROPOSAL OF THE SUNRIDGE SPECIFIC PLAN - A memorandum of understanding between the City of Santa Clarita and Blue Ox Holdings, LLC, regarding the potential future submittal of the Sunridge Specific Plan Project. RECOMMENDED ACTION: City Council approve a Memorandum of Understanding entitled "MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND BLUE OX HOLDINGS, LLC, REGARDING THE CITY ENTITLEMENT PROCESS FOR THE PROPOSED DEVELOPMENT OF THE 980-ACRE SPECIFIC PLAN AREA." Page 2 2. 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES - The 2028 Summer Olympic and Paralympic Games (LA28) will be hosted by the City of Los Angeles, and will feature various sporting events throughout the Greater Los Angeles area. In advance of LA28, the Organizing Committee has made several announcements related to its venue and transportation plans. RECOMMENDED ACTION: City Council discuss the upcoming 2028 Summer Olympic and Paralympic Games, the formation of an AdHoc Committee, and provide direction to City Staff. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 3. APPROVAL OF REGULAR MEETING MINUTES —The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 27, 2024 Regular Meeting. 4. CHECK REGISTER NO. 18 - Check Register No. 18 for Period 07/26/24 through 08/08/24 and 08/15/24. Electronic Funds Transfers for the Period 07/29/24 through 08/09/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 18. 5. AMENDED RESOLUTION TO APPROVE STATE GRANT FUNDING - This amended resolution reflects a recent change to the use of funds and authorizes the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space. RECOMMENDED ACTION: City Council adopt an amended resolution to conform with changes made to the 2022/23 State Budget and authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive funding for the acquisition of open space. 6. SANTA CLARITA SPORTS COMPLEX RESTROOM RENOVATION, PROJECT P0024 - PLANS SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers an award for a construction contract for the Santa Clarita Sports Complex restroom renovation, which includes removing and replacing all tile, plumbing fixtures, countertops, partition doors, and lighting. Page 3 RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Sports Complex Restroom Renovation, Project P0024. 2. Award a construction contract to 3M Construction Corporation, in the amount of $224,970 and authorize a contingency in the amount of $22,497, for a total contract amount not to exceed $247,467. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. PRESERVATION OF 242.44 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, AYRES PROPERTY, ASSESSORS PARCEL NOS. 2826- 019-035 AND 2826-019-036 - Acquisition of this property will enhance the City's on- going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley. RECOMMENDED ACTION: City Council: Approve the purchase of 242.44+/- acres of real property contiguous to City -owned open space property to the west of the City, Assessor's Parcel Numbers 2826-019- 035 and 2826-019-036, at a total cost of $1,093,255, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, maintenance, and payment of annual property taxes. 2. Appropriate one-time funds in the amount of $1,093,255 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104. Appropriate ongoing funds in the amount of $21,120 from Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Account 3587501-518503 and $2,500 to 3587501-511101. 4. Find this acquisition exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Page 4 8. PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT M0153 - PROFESSIONAL SERVICES CONTRACT - This item awards a professional services contract to Pavement Engineering, Inc. to update the City's pavement management system for the Annual Overlay and Slurry Seal Program. RECOMMENDED ACTION: City Council: Award a one-year professional services contract to Pavement Engineering, Inc., to update the City of Santa Clarita's pavement management system, including pavement inspection and miscellaneous pavement engineering services for the Annual Overlay and Slurry Seal Program, Project MO153, in the amount of $111,645, and authorize a contingency in the amount of $16,747, for a total contract amount not to exceed $128,392. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the annual contract amount of $111,645, and authorize an annual contingency in the amount of $16,747, plus an appropriate Consumer Price Index adjustment, upon request of the consultant and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all documents subject to City Attorney approval. 9. ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND BICYCLE FACILITY, PROJECT C2028 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item awards a construction contract for the Orchard Village Road Protected Pedestrian and Bicycle Facility project. The improvements include converting an existing wide shoulder into a shared -use pedestrian and bicycle lane on Orchard Village Road from Mill Valley Road to Lyons Avenue. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Orchard Village Road Protected Pedestrian and Bicycle Facility, Project C2028. 2. Find the Orchard Village Road Protected Pedestrian and Bicycle Facility exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Award the construction contract to Toro Enterprises, Inc., in the amount of $568,997 and authorize a contingency in the amount of $56,900, for a total contract amount not to exceed $625,897. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Nancy Coulter FUTURE MEETINGS The next regular meeting of the City Council will be held September 24, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. MINUTES APPROVAL CERTIFICATION On September 5, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6 PROCLAMATION Childhood Cancer Awareness Month September 2024 WHEREAS, each year approximately 300,000 children and youth under the age of 19 are diagnosed with cancer worldwide; and WHEREAS, childhood cancer is the number one disease -related cause of death for children in the United States and many other countries; and WHEREAS, two-thirds of those who survive childhood cancer endure chronic health conditions from the toxic effects of cancer treatment, including secondary cancers and other life -threatening illnesses; and WHEREAS, the causes of childhood cancer are largely unknown and more study is needed to understand which treatments work best for children; and WHEREAS, cancer treatment for children often must differ from traditional adult treatments to take into account children's developmental needs and other factors. NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 2024 as Childhood Cancer Awareness Month and encourage residents to learn more about how they can help children who are diagnosed with cancer and their families. Signed this 101" day of September, 2024. Cameron Smyth, Mayor Santa Clarita, California Packet Pg. 7 I PROCLAMATION Constitution Week September 17-23, 2024 O WHEREAS, September 17, 2024, marks the two hundred and thirty-seventh anniversary of the drafting of f6 E the Constitution of the United States of America by the Constitutional Convention; and 6 O O WHEREAS, it is fitting and proper to officially recognize this magnificent document IL and the anniversary of its creation; and c WHEREAS, Public Law 915 guarantees the issuing of a proclamation each year by the President of the ° United States of America designating September 17 through 23 as Constitution Week; and '- N C WHEREAS, the United States Constitution stands as a testament to the tenacity of Americans throughout (0 history to maintain their liberties, freedoms and inalienable rights; and v N O N WHEREAS, this celebration of the Constitution was started by the Daughters of the American Revolution. M In 1955, DAR petitioned Congress to set aside September 17 through 23 annually to be dedicated for the observance of Constitution Week. The resolution was later adopted by the U.S. Congress and signed into public law on August 2, 1956, by President Dwight D. Eisenhower; and w Y m WHEREAS, the goals of the Constitution Week celebration are to: emphasize citizens' responsibilities for protecting and defending the Constitution; informing people that the Constitution is the basis for America's C great heritage and the foundation for our way of life; and encouraging the study of the historical events 2 which led to the framing of the Constitution in September 1787; and - N C O WHEREAS, Constitution Week is a great time to learn more about this important document and celebrate v the freedoms it gave us. We encourage residents to learn more about the Constitution by visiting the City of c Santa Clarita Public Libraries. E z O O NOW, THEREFORE, the City of Santa Clarita does hereby proclaim September 17 through 23, 2024 as a Constitution Week and encourages residents to reaffirm the ideals the Framers of the Constitution had in 1787 and to celebrate the freedoms it gives us. Signed this 10th day of September, 2024. Cameron Smyth, Mayor Santa Clarita, California Packet Pg. 8