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HomeMy WebLinkAbout2024-10-08 - AGENDA REPORTS - REG MIN APPROVALO CITY OF SANTA CLARITA L.0-1 City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, September 24, 2024 —Minutes— 6:00 PM INVOCATION Councilwoman McLean delivered the invocation. City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilwoman McLean led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. Councilwoman McLean requested an amendment on the September 10, 2024, Regular Meeting Minutes. AWARDS AND RECOGNITIONS Mayor Smyth invited the community to take part in the 21 st Annual Dixon Duck Dash to be held on October 6 at the Santa Clarita Aquatic Center; proclaimed October 6, 2024, as Dixon Duck Dash Day in Santa Clarita; and invited CEO Philip Solomon, Board Chair, Gloria Mercado- Fortine, and representatives from Samuel Dixon Family Health Centers to the dais to receive the proclamation and take a photo. L CU _ CU U _ a� 0 Packet Pg. 38 O Mayor Pro Tern Miranda announced that the City proclaims September 2024 as Hispanic Heritage Month and invited Jose Lucatero, owner of Margaritas Mexican Grill, to the dais to receive the proclamation and take a photo. PUBLIC PARTICIPATION Addressing the Council was Priscilla DeVore regarding the One Story One City book; Nina Moskol regarding the Santa Clarita Elementary school closure; Donna Ashmore regarding a request to name a road after Nancy Coulter; Di Zimmerman regarding the November General Election and New California; and Roland La Bass regarding the Canine Country Dog Park parking. STAFF COMMENTS City Manager Ken Striplin thanked Ms. DeVore for her feedback and clarified that the One Book One City book selection is not dictated by Council; the selection process includes librarians and stakeholders. U Mr. Striplin commented that Council directed staff to monitor the process that Santa Clarita Elementary school is going through as it relates to the disposition of the property and remarked that staff will continue to reach out to the school district and keep Council updated on any developments. City Manager Striplin indicated that staff will reach out to Ms. Ashmore to discuss the street naming process with her, and commented that at the last City Council meeting, Council took action to restrict parking for greater community access to the Canine Dog Park and that staff is now in the process of putting up restricted parking signs. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste invited the community to join the City for the David March Park expansion groundbreaking to be held on Thursday, September 26, at David March Park. Councilmember Weste commented that the expansion will add eight acres to the park's footprint, along with a state-of-the-art baseball field, a brand-new basketball court, shade canopies over the existing playground, a picnic pavilion, and the City's second exercise staircase. Councilmember Weste announced the start of construction for upgrades and enhancements to Old Orchard Park in Valencia and invited the community to join the City for the groundbreaking ceremony on Wednesday, October 2, at Old Orchard Park. Councilmember Weste thanked staff for all their hard work on this project which will involve planned upgrades including new playground equipment, an ADA-compliant restroom building, pickleball court overlay on the existing basketball court, and a brand-new multisport court. Mayor Pro Tern Miranda announced the start of construction for a permanent amenity and public artwork located at Central Park and mentioned that starting Wednesday, September 25, the plaza and walkway at the south end of Central Park will be closed for approximately three months having no impact to field reservations or the perimeter trail. Mayor Pro Tern Miranda also Page 2 Packet Pg. 39 O commented that the permanent amenity, known as the River of Lights, will consists of hundreds of LED lights along the plaza, and the public artwork, When a Cloud Met a Cloud by artist Sujin Lim, will feature white clouds with multi -colored "rain" support columns, located in the center of the plaza. Mayor Pro Tem Miranda thanked the community at large for their support of the sold -out Met Gala event, hosted by Porsche Santa Clarita. Mayor Pro Tem Miranda stated that the money raised was for METAvivor, a non-profit organization that supports metastatic breast cancer stage four research. Councilmember Gibbs commented that the Los Angeles County Affordable Housing Solutions Agency (LACAHSA) met and selected Mr. Ryan Johnson as interim CEO to run the organization. Councilmember Gibbs requested City staff to engage with Mr. Johnson on LACAHSA's mission and how it is going to affect the City. Councilmember Gibbs commented v r that the Santa Clarita Elementary school closure is not a City project, but rather owned and operated by the Saugus School District, and reminded the community that the individuals c running the asset management meetings involving Santa Clarita Elementary are volunteers, �? requesting that attendees to make their voices heard respectfully. Councilwoman McLean commented that the 29th Annual River Rally clean-up and Environmental Expo was a tremendous success with over 1,100 volunteers coming together to clean the Santa Clarita River and engage in discussions involving environmental stewardship. Councilwoman McLean extended her heartfelt thanks to all participants and sponsors in keeping the river clean. Councilwoman McLean mentioned that the Santa Clarita Homeless Task Force, where Scott Stratton serves as the Chair and she as the Vice -Chair, met and held a strategic workshop made up of about thirty non -profits to discuss the City's homeless situation. She mentioned that the task force is working on their next phase after successful completion of tasks for the past two years. Councilwoman McLean strongly urged the community to take a very good look at the measures on the November 2024 ballot. Lastly, Councilwoman McLean commented on her families experience on going to Nancy Coulter's family ranch and remarked Ms. Coulter was a wonderful woman. Mayor Smyth spoke on the Annual River Rally clean-up serving as a testament to the community and commented on the shocking amount of people who turned out for the event. Mayor Smyth recognized all City staff and sponsors for their involvement in this successful event. Mayor Smyth also recognized the City's Graffiti Abatement Team for their immediate response in removing graffiti on Lyons Avenue and thanked City Manager Striplin for staff s immediate response. Page 3 Packet Pg. 40 O UNFINISHED BUSINESS ITEM 1 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES AD HOC COMMITTEE APPOINTMENTS The 2028 Summer Olympic and Paralympic Games (LA28) will be hosted by the City of Los Angeles, and will feature various sporting events throughout the Greater Los Angeles area. During the September 10, 2024, City Council regular meeting, City Council approved the establishment of an LA28 Ad Hoc Committee. RECOMMENDED ACTION: City Council appoint two City Councilmembers and one alternate to serve on the 2028 Summer Olympic and Paralympic Games Ad Hoc Committee. Addressing the Council was Nina Moskol. Mayor Smyth mentioned there are a number of opportunities for the City, particularly the Paralympics, to utilize City venues for training and practices. U Councilmember Gibbs made a motion to appoint Councilwoman McLean and Councilmember Weste to the 2028 Summer Olympic and Paralympic Games Ad Hoc Committee with Councilmember Gibbs serving as an alternate. RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Bill Miranda, Mayor Pro Tem AYES: Smyth, Miranda, Gibbs, McLean, Weste NEW BUSINESS ITEM 2 UNSCHEDULED VACANCY ON THE PLANNING COMMISSION City Council consider an appointment to fill unscheduled vacancy on the Planning Commission RECOMMENDED ACTION: City Council: 1. Approve Councilmember Weste's nomination to fill one unexpired term of office on the Planning Commission. 2. Instruct the City Clerk to update the Local Appointments List and post a copy at all branches of the Santa Clarita Public Library and on the City's website. Councilmember Weste appointed Denise Lite to fill the Unscheduled Vacancy on the Planning Commission. She stated that Ms. Lite was uniquely qualified in her capacity as a lawyer to benefit the Planning Commission decisions. Councilmember Weste commented that Ms. Lite is a community leader who is dedicated to the quality of life in the City of Santa Clarita, and she is proud to nominate her to the Planning Commission. Page 4 Packet Pg. 41 O Mayor Pro Tern Miranda commented that Councilmember Weste made an exceptional choice in nominating Denise Lite. RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Bill Miranda, Mayor Pro Tern AYES: Smyth, Miranda, Gibbs, McLean, Weste CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 3 U APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2024, Special Meeting ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the September 10, 2024, Regular Meeting ITEM 5 CHECK REGISTER NO. 19 Check Register No. 19 for Period 08/09/24 through 08/22/24 and 08/29/24. Electronic Funds Transfers for the Period 08/12/24 through 08/23/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 19 ITEM 6 LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 17 City Council consideration to award a contract to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone 17 Bouquet/Railroad Avenue. RECOMMENDED ACTION: City Council: 1. Award a contract to Marina Landscape Services, to provide landscape maintenance services for Landscape Maintenance District Zone 17 (Bouquet/Railroad Ave), for a two-year contract amount not to exceed $62,544. Page 5 Packet Pg. 42 O 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2024-25 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3 57243 8-516110 in the amount of $9,112. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2025-26, of $12,149 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572438-516110. U 6. Find that the award of contract is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. ITEM 7 LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE T8 City Council consideration to award a contract to Marina Landscape Services, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone T8 Valencia Summit. RECOMMENDED ACTION: City Council: 1. Award a contract to Marina Landscape Services, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone T8 (Valencia Summit) for a two-year contract amount not to exceed $1,249,896. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year three, not to exceed the annual contract amount, inclusive of as - needed expenditure authority, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 4. Appropriate a one-time budget increase in Fiscal Year 2024-25 from the Landscape Page 6 Packet Pg. 43 O Maintenance District Fund Balance (Fund 357) to expenditure account 3572418-516110 in the amount of $41,181. 5. Appropriate an ongoing budget increase, beginning in Fiscal Year 2025-26, of $54,908 from the Landscape Maintenance District Fund Balance (Fund 357) to expenditure account 3572418-516110. 6. Find that the award of contract is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. ITEM 8 PARCEL MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR PARCEL MAP NO. 84419 (SHADOW PINES/TICK CANYON) Pursuant to Section 66474.1 of the Subdivision Map Act, this item would approve the parcel map, accept offers of dedication, and reject irrevocable offer of dedication for Parcel Map No. 84419. The map is for subdivision purposes and is located at the northeasterly extension of Shadow Pines Boulevard east of Snow Drop Court and Jasmine Valley Drive. RECOMMENDED ACTION: City Council: 1. Approve Parcel Map for Parcel Map No. 84419. 2. Accept on behalf of the public the offer of dedication and grant of easements for slope purposes. 3. Reject the irrevocable offer of dedication and grant for public use the future street easements and improvements. 4. Make findings as follows: This map is consistent with the provisions of Sections 66474 and 66474.1 of the Subdivision Map Act and should be approved. 5. Instruct the Director of Administrative Services to endorse the Special Assessment Statement on the face of Parcel Map for Parcel Map No. 84419, which indicates all special assessments levied by the City of Santa Clarita (City) are paid. 6. Instruct the City Clerk to endorse the City Clerk's Statement on the face of Parcel Map for Parcel Map No. 84419, which embodies the approval of said map, the acceptance of the dedications shown thereon and the rejection of the irrevocable offer of dedication shown thereon. 7. Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of Parcel Map for Parcel Map No. 84419, which provides for verification that the map is technically correct. U Page 7 Packet Pg. 44 O 8. Instruct the City Engineer to endorse the City Engineer's Statement on the face of Parcel Map for Parcel Map No. 84419, which provides for verification of substantial conformance with the Tentative Tract Map and all provisions of local ordinances and state laws applicable at the time of approval. 9. Parcel Map No. 84419 is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA guideline 15061(b)(3) because the division does not include any proposed development or construction. ITEM 9 c NO OVERNIGHT PARKING ZONE ON THE WEST AND EAST SIDES OF RUETHER AVENUE SOUTH OF CENTRE POINTE PARKWAY v r A No Overnight Parking zone between 12:00 a.m. and 4:00 a.m. on the west and east sides of Ruether Avenue, south of Centre Pointe Parkway would reduce vehicle storage on the roadway c and increase parking availability at Santa Clarita Sports Complex venues and nearby businesses. v RECOMMENDED ACTION: City Council: o 1. Adopt a resolution to establish a 510-foot No Overnight Parking zone on the west side of Ruether Avenue, south of Centre Pointe Parkway, and a 290-foot No Overnight Parking zone on the east side of Ruether Avenue, south of Centre Pointe Parkway. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. ITEM 10 BUS STOP IMPROVEMENT PROJECT CONTRACT City Council consideration to award R.C. Becker, Inc., the contract for the replacement and installation of bus stop furniture at twenty-five (25) bus stops Citywide. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute a contract with R.C. Becker, Inc., for the purchase and installation of new and replacement bus stop furniture at twenty-five (25) bus stops in an amount of $236,381, and authorize a contingency in the amount of $23,638, for a total contract amount not to exceed $260,019. 2. Authorize the City Manager or designee to execute all documents or modify the award in the event that issues of impossibility of performance arise, subject to City Attorney approval. Addressing the Council was Ashe Mahoney. Page 8 Packet Pg. 45 O ITEM 11 CENTRAL PARK COMMUNITY GARDEN LICENSE AGREEMENT This item considers approval of a 10-year license agreement between the Community Gardens of Santa Clarita and the City of Santa Clarita through 2034. RECOMMENDED ACTION: City Council to authorize the City Manager or designee to execute all documents for the Community Gardens license renewal with the Community Gardens of Santa Clarita, subject to City Attorney approval. L PUBLIC PARTICIPATION II v No additional requests to speak were received. c m c ADJOURNMENT 0 Mayor Smyth adjourned the Regular Meeting in memory of Nancy Roatcap at 6:51 p.m. M ATTEST: CITY CLERK MAYOR Page 9 Packet Pg. 46