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HomeMy WebLinkAbout2024-08-27 - MINUTES - REGno CITY OF SANTA CLARITA IFA-1 City Council • Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary —Minutes— Tuesday, August 27, 2024 6:00 PM City Council Chambers INVOCATION Councilmember Miranda delivered the invocation. CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council, Board of Library Trustees, and Successor Agency to the former Redevelopment Agency at 6:05 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Miranda led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Councilmember Gibbs spoke on the Hart Pony League 7U Red Tournament Team, showcasing their remarkable talent by going an undefeated 18-0 and winning the Pony World Series last month. Councilmember Gibbs congratulated the Red Tournament Team and their coaches for this outstanding achievement and invited the coaches and team members to the dais to take a photo and accept their certificates. .. Councilwoman McLean spoke on the City proudly recognizing the Santa Clarita Public Library's One Thousand Books Before Kindergarten early literacy program and its participants. This year- round program is available for the cities youngest residents to help empower their parents, caregivers, and teachers to foster early literacy by encouraging children from birth to kindergarten to complete 1,000 books before starting school. Councilwoman McLean recognized all the participants and invited them and their parents to come to the dais, receive their certificates, and have their picture taken. PUBLIC PARTICIPATION Addressing the City Council were Archie Alindogan regarding commuter bus service; Di Zimmerman regarding the November election; Tony Maldonado regarding a former City Council member and City library staffing; Traci Ramirez regarding the Old Orchard community drug problem; Aaron Moore regarding development in Placerita Canyon; Cindy Josten regarding Hart Park and the November election; and Nancy (no last name provided) regarding Assembly Bill 2943 and the November election. STAFF COMMENTS City Manager Ken Striplin addressed the commuter bus concerns and commented no decisions have been made, the City did have a public meeting with the transit riders to hear their perspectives and share information, and the City is in the process of determining a new route and will share the information with the City Council and riders. Mr. Striplin commented that staff and the Sheriffs Department were well aware of the Old Orchard issue and that Intergovernmental Relations Officer Masis Hagobian will follow-up with Ms. Ramirez; Mr. Striplin also mentioned that there is an ongoing investigation and that the Sheriffs Department is working to address the issues in the community. Mr. Striplin spoke of the City's commitment to the care of the animals at Hart Park and commented that staff is looking into several positions as the City transitions the park to ensure service levels increase and that the animals are well taken care of. Councilmember Weste spoke on attending the Old Orchard town hall meeting and commented on the attendees being willing to work with the City in any way possible to improve their community. Councilmember Weste reminded the community of their opportunity vote in the upcoming November election and requested the City's assistance in helping the Old Orchard community address the issue. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste invited the community to join the City for a groundbreaking event marking the construction of The Rink Sports Pavilion on Friday, August 30, at 9:30 a.m., commenting the state-of-the-art recreational facility will become a cornerstone of community engagement and wellness, featuring roller skating, basketball, volleyball, and pickleball. Councilmember Weste invited the community to attend the 30th Annual Hart of the West Pow on October 6 and also the Silents Under the Stars at Hart park hosted by Friends of Hart Park on September 7. •no Page 2 AUM Mayor Pro Tem Miranda commented that over 5,000 people attended the Concerts in the Park featuring the Latin Divas Tribute and mentioned this was truly a year to remember for Concerts in the Park. Mayor Pro Tem Miranda commented that starting Tuesday, September 3, the parking at The Cube Ice and Entertainment Center will be reduced for solar panel installation and encouraged visitors to use available parking outside of the construction zone at The Cube or the parking lot at Valencia High School. Councilwoman McLean commented that there was a Zoom meeting regarding State Route 14, North Los Angeles County Safety and Mobility Improvement Project, and mentioned that there was a scoping meeting scheduled in Santa Clarita in early September, and requested staff place a button on the website for the public to access the details regarding that meeting. Councilwoman McLean mentioned that on August 26 she attended the San Fernando Valley Council of Governments working session and found that members of Los Angeles County and City of Los Angeles are on the LA28 board and discussed potential opportunities for the City to collaborate with the cities of Glendale, Burbank and San Fernando. Mayor Smyth invited the community to join the City on Wednesday, August 28, at the Youth Grove in Central Park for the annual Evening of Remembrance to honor Santa Clarita Valley youth who died in traffic -related incidents. The event will begin with the Walk of Remembrance at 7:15 p.m., followed by the ceremony at 7:45 p.m. Mayor Smyth invited the community to come honor, remember, and recommit to safe driving .. PUBLIC HEARINGS ITEM 1 APPEAL OF THE PROMENADE FLATS MIXED -USE PROJECT (MASTER CASE 21-086) Public hearing for Appeals 24-003 and 24-004, regarding the Planning Commission's decision to deny the prior appeal and affirm the Hearing Officer's decision for the Promenade Flats Mixed - Use Project (Master Case 21-086). RECOMMENDED ACTION: City Council: 1. Conduct the public hearing; 2. Determine that the project is exempt from environmental review pursuant to California Environmental Quality Act Guidelines § 15332, as a Class 32 categorical exemption consisting of an in -fill development project; 3. Adopt a resolution, denying Appeal 24-003 and affirming the Planning Commission's denial of Appeal 24-001 and affirmation of the Hearing Officer's decision to approve a request by Harvard 826 Property, LLC, to construct and operate the Promenade Flats Mixed -Use Project (Master Case 21-086); and 4. Take other action as determined by the City Council. Page 3 Councilmember Weste spoke of members of the public having concerns with the project and the opportunity to allow the City time to consider and address the concerns of those opposed to the project. Councilmember Weste confirmed with City Attorney Joe Montes that a continuance would present no hardships to the applicant or the City. Councilwoman McLean was in agreement that continuing the item would be beneficial to all parties, and upon the applicant's comments that without having knowledge on what any requested changes would be, it would be difficult to agree to a continuance, Councilmember Gibbs commented that a continuance to a date certain would be owed the applicant. Mayor Smyth inquired as to options available to Council, City Attorney Joe Montes responded that the project is covered by the Housing Accountability Act and Housing Crisis Act that limits the Council to a five -hearing limit. In terms of the approval date, the Streamlining Act does not address appeals. Mayor Smyth inquired on a date certain requirement, and City Attorney Joe Montes responded that if a date certain was not determined then the item would need to be re -noticed, further stating that a date certain continuation of 60 days would be appropriate. Councilmember Weste made the motion to continue the item to the October22 City Council meeting. City Attorney Joe Montes informed the Council that with the approved motion to continue the item, public comment was no longer allowed. RESULT: CONTINUED [4 TO 11 Next: 10/22/2024 6:00 PM MOVER: Laurene Weste, Councilmember SECONDER: Marsha McLean, Councilmember AYES: Cameron Smyth, Jason Gibbs, Marsha McLean, Laurene Weste NAYS: Bill Miranda CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Bill Miranda, Mayor Pro Tem SECONDER: Jason Gibbs, Councilmember AYES: Smyth, Miranda, Gibbs, McLean, Weste ITEM 2 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 9, 2024, Regular Meeting Page 4 am% ITEM 3 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 19, 2024, Special Meeting ITEM 4 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 19, 2024, Special Meeting ITEM 5 CHECK REGISTER NOS. 15, 16, AND 17 Check Register No. 15 for Period 06/14/24 through 06/27/24 and 07/03/24. Electronic Funds Transfers for the Period 06/17/24 through 06/28/24. Check Register No. 16 for Period 06/28/24 through 07/11/24 and 07/18/24. Electronic Funds Transfers for the Period 07/01/24 through 07/12/24. Check Register No. 17 for Period 07/12/24 through 07/25/24 and 08/01/24. Electronic Funds Transfers for the Period 07/15/24 through 07/26/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 15, No. 16, and No. 17. OEM ITEM 6 ENVIRONMENTAL IMPACT REPORT FOR WILEY CANYON DEVELOPMENT PROJECT (MASTER CASE 20-238) CONTRACT INCREASE An amendment to increase the consultant contract amount for the preparation of the Wiley Canyon Development Project Environmental Impact Report. RECOMMENDED ACTION: City Council: ONO 1. Authorize an expenditure increase to the Dudek contract for the preparation of the Wiley Canyon Development Project Environmental Impact Report (Master Case 20-238) from $239,960 to $335,200 and include a contingency in the amount of $33,520, for a total contract amount not to exceed $368,720. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the City Council were Deborah Karloff, Annette Lucas, Stephanie Correnti, Jeff Ford, and R. Weston Monroe. Four written comments were received in opposition. Councilmember McLean inquired regarding the additional money and, City Attorney Joe Montes responded the contract amendment is to provide additional funding for the consultant to generate responses to 500 plus comments received, and revisions made to the Page 5 site plans at the direction of the Planning Commission need to be addressed. Mr. Montes further .. commented the costs are being paid by the applicant not the City; in terms of flaws in the document or revisions that should be made, the project currently is in front of the Planning Commission, CEQA is in their purview, and the project would not come before the Council until Planning commission makes their decision. ITEM 7 TOURISM MARKETING DISTRICT ADVERTISING CONTRACT Award a contract to Lundmark Advertising + Design to provide marketing and advertising services to the Tourism Marketing District. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to award a one-year contract to Lundmark Advertising + Design to provide marketing and advertising services for the Tourism Marketing District for an annual amount not to exceed $357,000. 2. Authorize the City Manager or designee to execute up to four additional, one-year renewal options beginning in year two, not to exceed the annual contract amount plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such Fiscal Year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event that issues of impossibility of performance arise, and execute all documents subject to City Attorney approval. ITEM 8 SAND CANYON TRAIL, PHASE IV, PROJECT T3024 - SUMMARY VACATION OF A PORTION OF THE PUBLIC RIGHT OF WAY AND SLOPE EASEMENT ALONG SAND CANYON ROAD AND ACCEPTANCE OF EASEMENTS FOR ROAD AND TRAIL PURPOSES This item adopts a resolution for the summary vacation of a portion of the public right-of-way and slope easement along Sand Canyon Road and accepts easements for road and trail purposes. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of a portion of the public right-of-way along Sand Canyon Road, as described and shown on Exhibit "A" Legal Description and Exhibit "B" Exhibit Map, and an easement for slope purposes, west of Sand Canyon Road, as described and shown on Exhibit "C" Legal Description and Exhibit "D" Exhibit Map of the attached resolution. 2. Authorize the City Clerk to record the certified original resolution in the Los Angeles County Registrar -Recorder's office. Page 6 0=0 3. Authorize the City Manager, or designee, to accept the dedications and grants of easement for public use and trail purposes and grants of easement for public use and road purposes along Sand Canyon Road. 4. Authorize an expenditure in an amount not to exceed $80,000 to reimburse the property owner for clearing private improvements from the future trail easement at 16207 Valley Ranch Road as part of the Sand Canyon Trail project. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Councilmember Weste thanked City Manager Ken Striplin and staff for working so diligently on the trails, and complimented them on a job well done on the trail improvements set to be completed. Adopted Resolution No. 24-62 ITEM 9 PURCHASE TRUCK -MOUNTED LONG LINE PAINT STRIPER Council consideration for the purchase of a long line paint striper, EZ Liner TS-AL.130 mounted on an Isuzu model NPR -HD gas chassis, using Sourcewell cooperative purch-asin4contfdct #080521-EZL. om RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase of a truck -mounted long line paint striper, EZ Liner TS- AL 150, using Sourcewell contract #080521-EZL, for a total contract amount not to exceed $288,755. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Addressing the City Council was Di Zimmerman. Page 7 PUBLIC PARTICIPATION II No additional requests to speak were received. ADJOURNMENT Councilmember Weste adjourned in honor of Richard Stephen Jeffrey. MAYOR ATTEST- CITY CURK 07 Page 8