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HomeMy WebLinkAbout2024-09-10 - MINUTES - REGrr CITY OF SANTA CLARITA dg� City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City ClerklSecretary Tuesday, September 10, 2024 INVOCATION Mayor Smyth delivered the invocation. —Minutes— 6:00 PM City Council Chambers CALL TO ORDER Mayor Smyth called to order the Joint Regular meeting of the City Council and Board of Library Trustees at 6:02 p.m. ROLL CALL All Councilmembers were present with the exception of Councilmember Gibbs. FLAG SALUTE Mayor Smyth led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Mayor Smyth announced that the City proclaims September 2024 as Childhood Cancer Awareness Month and invited Sue and Chris Hoefflin, founders of the Michael Hoefflin Foundation for Children's Cancer, as well as board and family members, to the dais to receive the proclamation and take a photo. Councilwoman McLean announced that the City proclaims the week of September 17 as "" Constitution Week and invited Jennifer Fitzwater and Elise Leithauser of the Daughters of the American Revolution to the dais to receive the proclamation and take a photo. PUBLIC PARTICIPATION Addressing the City Council were Joanne Ainsworth and Phil Howard regarding the Santa Clarita Valley Food Pantry; Nicolas Desesa regarding Wiley Canyon Road lighting; and Lynne Plambeck regarding the Santa Clarita Valley Water District. STAFF COMMENTS Councilwoman McLean commented on conducting a food drive in the City to assist the Santa Clarita Valley (SCV) food pantry. Councilwoman Mclean inquired on whether the City is working on a Santa Clarita Valley Water District pump station letter, and City Manager Ken Striplin responded that he was not aware of a letter, but staff is actively working with the District on the project. Councilwoman McLean inquired on whether adding lights and/or reflectors to Wiley Canyon Road would be an option to promote safety, and Mr. Striplin responded that staff would look into adding lights. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilmember Weste commented on the events of September 11, 2001, and thanked all first responders. Councilwoman McLean commented on attending the Evening of Remembrance held on August 28 and hoped it was a reminder to all young adults to be careful while driving. Councilwoman McLean spoke on the abrupt cancellations of the scoping meetings scheduled for September 12 on% and, in Santa Clarita, on September 14 scheduled for the public to be able to talk about safety issues on State Route 14; mentioned she had contacted the project consultant regarding the abrupt cancellations and had yet to receive a response; and spoke of a phone call from City of Glendale Councilman Ara Najarian who shared his understanding that the sudden cancellations were the result of decisions made by the State. Councilwoman McLean commented on the movement to eliminate any expansion of freeways, the safety of the corridor, and the possible loss of confidence in the system that is supposed to protect the public. Councilwoman McLean also mentioned that she was now Chair of the San Fernando Valley Council of Governments (COG) Transportation Sub -Committee. Mayor Smyth commented that on August 30 the City was joined by Congressman Mike Garcia, representatives from other elected offices, community members, and the Skating Mama's of SCV to break ground on The Rink Sports Pavilion. Mayor Smyth commented that during construction, a large portion of the parking lot will be closed, but all amenities, including the Trek Bike Park of Santa Clarita and basketball courts, will be accessible. Mayor Smyth invited the community to take part in 29th Annual River Rally Cleanup and Environmental Expo scheduled for next Saturday, September 21, from 8 a.m. to 11 a.m. at the William S. Hart Pony Baseball and Softball Complex. Page 2 NEW BUSINESS ITEM 1 MEMORANDUM OF UNDERSTANDING REGARDING THE FUTURE PROPOSAL OF THE SUNRIDGE SPECIFIC PLAN A memorandum of understanding between the City of Santa Clarita and Blue Ox Holdings, LLC, regarding the potential future submittal of the Sunridge Specific Plan Project. RECOMMENDED ACTION: City Council approve a Memorandum of Understanding entitled "MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND BLUE OX HOLDINGS, LLC, REGARDING THE CITY ENTITLEMENT PROCESS FOR THE PROPOSED DEVELOPMENT OF THE 980-ACRE SPECIFIC PLAN AREA." Senior Planner David Peterson provided the presentation. Addressing the City Council was TimBen Boydston. Councilmember Weste commented on the visibility of the property and the opportunity for recreation, entertainment, and interconnection with and accessibility of trails; acknowledged the development would include new homes; and requested that the Council protect Quigley Canyon and support open space both on and offsite. Councilwoman McLean commented she could not support a memorandum of understanding (MOU) that would include 6,500 homes to be built and the elimination of a road at this point and time without due diligence; further commenting that the City would not be doing a favor to residents by building so many homes and eliminating the road. City Attorney Joe Montes clarified that the applicant has not yet submitted a formal application, and it is anticipated the application will include a revision to the General Plan Circulation Element to alter the roadway plans. Mr. Montes stated that the City made it clear in the MOU that if the project altered the Circulation Element or the roads that were planned with Porta Bella, the application would need to include a General Plan Circulation amendment which would be studied in the Environmental Impact Report (EIR), and the results would go before the Planning Commission and ultimately presented to the City Council for a decision. Councilmember Weste requested, and City Manager Ken Striplin responded that quarterly updates will be provided to the full Council. RESULT: APPROVED [3 TO 11 MOVER: Laurene Weste, Councilmember SECONDER: Bill Miranda, Mayor Pro Tern AYES: Cameron Smyth, Bill Miranda, Laurene Weste NAYS: Marsha McLean ABSENT: Jason Gibbs Page 3 ITEM 2 2028 SUMMER OLYMPIC AND PARALYMPIC GAMES The 2028 Summer Olympic and Paralympic Games (LA28) will be hosted by the City of Los Angeles, and will feature various sporting events throughout the Greater Los Angeles area. In advance of LA28, the Organizing Committee has made several announcements related to its venue and transportation plans. RECOMMENDED ACTION: City Council discuss the upcoming 2028 Summer Olympic and Paralympic Games, the formation of an AdHoc Committee, and provide direction to City Staff. Senior Management Analyst Tyler Pledger provided the staff report. Addressing the City Council was Selina Thomas. Councilwoman McLean commented on the reason for having an ad hoc committee as two -fold; explore the benefits and also address any adverse impacts to the City. Furthermore, Councilwoman McLean remarked that an ad hoc committee would give the City credibility to be part of the process and volunteered for the committee. Mayor Pro Tern Miranda commented on being part of the LA28 process so that the City could learn and be available for a future Olympics venue. Councilmember Weste commented on limiting traffic congestion by reducing vehicles on the road linking people to existing transportation routes to the games. She also remarked upon available City venues where the community could aggregate to watch the Olympics. Mayor Smyth commented on the value of creating an ad hoc committee and City Council providing direction on how the City could be involved in LA28. Mayor Smyth made the motion to create an LA28 ad hoc committee with the appointments to be made at the September 24 City Council meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Cameron Smyth, Mayor SECONDER: Marsha McLean, Councilmember AYES: Cameron Smyth, Bill Miranda, Marsha McLean, Laurene Weste ABSENT: Jason Gibbs CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Councilmember SECONDER: Bill Miranda, Mayor Pro Tem AYES: Cameron Smyth, Bill Miranda, Marsha McLean, Laurene Weste ABSENT: Jason Gibbs Page 4 ITEM 3 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the August 27, 2024, Regular Meeting ITEM 4 CHECK REGISTER NO. 18 Check Register No. 18 for Period 07/26/24 through 08/08/24 and 08/15/24. Electronic Funds Transfers for the Period 07/29/24 through 08/09/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 18. ITEM 5 AMENDED RESOLUTION TO APPROVE STATE GRANT FUNDING This amended resolution reflects a recent change to the use of funds and authorizes the City of Santa Clarita to work with the State Department of Parks and Recreation to receive a state grant for the acquisition of open space. RECOMMENDED ACTION: City Council adopt an amended resolution to conform with changes made to the 2022/23 State Budget and authorize the City of Santa Clarita to work with the State Department of Parks and Recreation to receive funding for the acquisition of open space. Councilmember Weste thanked Senator Scott Wilk for his assistance in obtaining the City of Santa Clarita grant funding that will allow work to be done on open space. Adopted Resolution No. 24-63 ITEM 6 SANTA CLARITA SPORTS COMPLEX RESTROOM RENOVATION, PROJECT P0024 - PLANS SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item considers an award for a construction contract for the Santa Clarita Sports Complex restroom renovation, which includes removing and replacing all tile, plumbing fixtures, countertops, partition doors, and lighting. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the Santa Clarita Sports Complex Restroom Renovation, Project P0024. 2. Award a construction contract to 3M Construction Corporation, in the amount of $224,970 and authorize a contingency in the amount of $22,497, for a total contract amount not to exceed $247,467. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 ITEM 7 PRESERVATION OF 242.44 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, AYRES PROPERTY, ASSESSORS PARCEL NOS. 2826-019-035 AND 2826-019- 036 Acquisition of this property will enhance the City's on -going efforts to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley. RECOMMENDED ACTION: City Council: Approve the purchase of 242.44+/- acres of real property contiguous to City -owned open space property to the west of the City, Assessor's Parcel Numbers 2826-019-035 and 2826- 019-036, at a total cost of $1,093,255, which includes property purchase price, escrow, title, appraisal fees, due diligence costs, maintenance, and payment of annual property taxes. 2. Appropriate one-time funds in the amount of $1,093,255 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104. 3. Appropriate ongoing funds in the amount of $21,120 from Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Account 3587501-518503 and $2,500 to 3587501-511101. -MM 4. Find this acquisition exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. Addressing the City Council was Lynne Plambeck. Councilmember Weste thanked City Manager Ken Striplin and staff for all of their efforts working on the preservation of real property and mentioned that the acquisition was turning out to be a beneficial situation. ITEM 8 PAVEMENT MANAGEMENT SYSTEM UPDATE, PROJECT MO 153 - PROFESSIONAL SERVICES CONTRACT This item awards a professional services contract to Pavement Engineering, Inc. to update the City's pavement management system for the Annual Overlay and Slurry Seal Program. RECOMMENDED ACTION: City Council: PER 1. Award a one-year professional services contract to Pavement Engineering, Inc., to update the Page 6 City of Santa Clarita's pavement management system, including pavement inspection and miscellaneous pavement engineering services for the Annual Overlay and Slurry Seal Program, Project MO153, in the amount of $111,645, and authorize a contingency in the amount of $16,747, for a total contract amount not to exceed $128,392. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options not to exceed the annual contract amount of $111,645, and authorize an annual contingency in the amount of $16,747, plus an appropriate Consumer Price Index adjustment, upon request of the consultant and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all documents subject to City Attorney approval. ITEM 9 ORCHARD VILLAGE ROAD PROTECTED PEDESTRIAN AND BICYCLE FACILITY, PROJECT C2028 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT This item awards a construction contract for the Orchard Village Road Protected Pedestrian and Bicycle Facility project. The improvements include converting an existing wide shoulder into a shared -use pedestrian and bicycle lane on Orchard Village Road from Mill Valley Road to Lyons _ Avenue. RECOMMENDED ACTION: City Council: /\ 1. Approve the plans and specifications for the Orchard Village Road Protected Pedestrian and Bicycle Facility, Project C2028. 2. Find the Orchard Village Road Protected Pedestrian and Bicycle Facility exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Award the construction contract to Toro Enterprises, Inc., in the amount of $568,997 and authorize a contingency in the amount of $56,900, for a total contract amount not to exceed $625,897. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the City Council was Nina Moskol. PUBLIC PARTICIPATION II No additional requests to speak were received Page 7 ADJOURNMENT .. Councilmember Weste adjourned the Regular Meeting in memory of Nancy Coulter at 7:05 p.m. ATTEST: CITY CLERK CoU ORq�� � z 46 DEC. 15. ro 1987 r T ca nil"u MAYOR Page 8