HomeMy WebLinkAbout2024-11-26 - AGENDAS - REGCITY OF SANTA CLARITA
CITY COUNCIL
REGULAR MEETING
Tuesday, November 26, 2024
6:00 PM
City Council Chambers
23920 Valencia Blvd.
Santa Clarita, CA 91355
AGENDA
Joint Meeting with
Board of Library Trustees
How to Address the City Council
Pursuant to Government Code section 54954.3 members of the public are afforded the
opportunities to address the City Council. You may address the Council once per meeting during
Public Participation on any matter within the Council's jurisdiction that is not listed on the
agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this
portion of the meeting begins. To address the Council regarding an item on the agenda, please
fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item.
Each person addressing the Council is given three minutes to speak (with double the time
allotted to non-English speakers using a translator) indicated by a colored light system on the
Council dais. If you wish to provide information to the Council, please present the City Clerk
with 10 copies. Otherwise, your materials will simply be added to the official record. Please note
use of City Council Chamber technology equipment to present electronic material during
meetings is not allowed.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification
48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure
accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11)
Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the
members of the City Council regarding any open session item on this agenda will be made
available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard,
Suite 120, during normal business hours. View public meeting agendas here, inclusive of all
attachments and reading file material.
INVOCATION
Smyth
CALL TO ORDER
ROLL CALL
FLAG SALUTE
EXECUTIVE MEETING
This time has been set aside for Councilmembers to review the agenda and obtain any further
information that may be needed. Council will also discuss each individual item during the course
of the meeting with the exception of the Consent Calendar, which may be approved in its entirety
by one motion, unless there is a request to pull an item for discussion. No action will be taken on
public agenda items during the Executive Meeting.
AWARDS AND RECOGNITIONS
Small Business Saturday Proclamation
PUBLIC PARTICIPATION
This time has been set aside for the public to address the City Council on items NOT listed on
the agenda. The City Council will not act upon these items at this meeting other than to review
and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk
PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public
input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of
Public Participation will be heard.
STAFF COMMENTS
COMMITTEE REPORTS/COUNCILMEMBER COMMENTS
PUBLIC HEARINGS
AMENDMENT TO THE EASTSIDE BRIDGE AND MAJOR THOROUGHFARE
CONSTRUCTION FEE DISTRICT - A public hearing to consider amendments to the
adopted Eastside Bridge and Major Thoroughfare Construction Fee District.
RECOMMENDED ACTION:
City Council:
1. Conduct a public hearing to amend the Eastside Bridge and Major Thoroughfare
Construction Fee District.
2. Providing there is less than 50 percent written protest from the represented area of
benefit, adopt a resolution amending the adopted Eastside Bridge and Major
Thoroughfare Construction Fee District, and instruct the City Clerk to record a
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certified copy of the adopted resolution with the County Recorder.
UNFINISHED BUSINESS
2. DOCKWEILER DRIVE EXTENSION, PROJECT S3023 - RIGHT-OF-WAY
ACQUISITION - City Council consideration of items pertaining to acquisition of right-
of-way for the Dockweiler Drive Extension project, 53023.
RECOMMENDED ACTION:
City Council:
Find the Addendum to the Dockweiler Drive Extension Project Environmental Impact
Report complies with the California Environmental Quality Act pursuant to Title 14
of the California Code of Regulation Article 11 sections 15162 and 15164, for
changes to the approved project.
2. Adopt a resolution declaring certain real properties owned or to be acquired by the
City of Santa Clarita and exchanged with other property exempt surplus land to
facilitate right-of-way acquisition for the proposed extension of Dockweiler Drive
and the proposed bicycle and pedestrian trail, make California Environmental Quality
Act findings, and direct staff to submit the resolution to the California Department of
Housing and Community Development for approval.
Adopt a resolution for the Real Property Transfer Agreement between the City of
Santa Clarita and the County of Los Angeles, and authorize the City Manager or
designee to execute the agreement, subject to final modifications and approval by the
City Attorney.
4. Adopt a resolution approving the summary vacation of a portion of the public right-
of-way along Lyons Avenue and Placerita Canyon Road, as described and shown on
Exhibit "A" Legal Description and Exhibit "B" Exhibit Map of the attached
resolution; for the summary vacation of an offer of dedication for private and future
street purposes of Norland Drive, as described and shown on Exhibit "a' Legal
Description and Exhibit "H" Exhibit Map of the attached resolution; and reserving
easements for the Gas Company and Charter Communications as described and
shown on the Exhibit " C," "D," "E," and "F" of the attached resolution.
5. Authorize the City Manager or designee to submit the approved certified original
resolution for summary vacation into escrow, to be recorded following the
recordation of the quitclaim deeds exchanged between the City of Santa Clarita and
the County of Los Angeles.
6. Adopt a resolution approving the Real Property Transfer Agreement between the City
of Santa Clarita and Laurene F. Weste, which authorizes an exchange of land between
the parties, and authorize the City Manager or designee to execute the agreement,
subject to final modifications and approval by the City Attorney.
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7. Adopt a resolution approving the Real Property Transfer Agreement between the City
of Santa Clarita and Prostor Land, LLC, which authorizes an exchange of land
between the parties, and authorize the City Manager or designee to execute the
agreement, subject to final modifications and approval by the City Attorney.
Approve the Conveyance of Right -of -Way Agreement between the Newhall School
District and the City of Santa Clarita, which provides for the acquisition of right-of-
way for a portion of Dockweiler Drive Extension Project.
9. Adopt a resolution accepting the offer of dedication for Emberbrook Drive, set aside
for highway purposes by the County of Los Angeles by Resolution dated June 8,
1971; accepting another portion of Emberbrook Drive, offered as a future street by
instrument numbers 3181, 3182, and 3183, all recorded September 4, 1974, for public
use and road purposes; and authorizing a street name change to Dockweiler Drive.
10. Authorize the City Clerk to record the approved certified original resolution accepting
Emberbrook Drive and renaming to Dockweiler Drive in the Los Angeles County
Registrar -Recorder's office upon completion of the Dockweiler Drive Extension
Project and subject to approval from the Director of Public Works.
11. Authorize the City Manager or designee to grant easements for public use and road
purposes and public use and trail purposes across City -owned parcels for Dockweiler
Drive.
12. Appropriate one-time funds in the amount of $1,600,000 from the Via Princessa
Bridge and Thoroughfare Fee fund (Fund 453) to Dockweiler Drive Extension,
Project S3023, expenditure account S3023453 — 516101.
13. Authorize the City Manager or designee to submit $1,100,000 into escrow, to be
distributed to the County of Los Angeles at the close of escrow for the Land
Exchange Agreement between the City of Santa Clarita and the County of Los
Angeles.
14. Authorize the City Manager or designee to reimburse Laurene F. Weste for actual
expenses related to relocating the existing septic system out of the Dockweiler Drive
right-of-way in an amount not to exceed $22,000; authorize the City Manager or
designee to pay Laurene F. Weste $11,000 in compensation for the relocation of
existing animal kennels and cargo containers out of the Dockweiler Drive right-of-
way to another location on the same parcel; and authorize the City Manager or
designee to pay Ms. Weste $32,000 in compensation for the relocation of the water
pipes, valves, and plant material out of the Dockweiler Drive right-of-way.
15. Authorize the City Manager or designee to execute all documents subject to City
Attorney approval.
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NEW BUSINESS
3. NAMING OF OPEN SPACE HONORING JOHN HARTIGAN - Discuss the naming
of open space land in honor of long-time Santa Clarita resident John Hartigan.
RECOMMENDED ACTION:
City Council discuss and provide direction on the naming of the recently approved
acquisition of +/-169 acres of open space in the honor of John Hartigan.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and will be enacted by one
motion by the City Council. The items are not individually discussed by the City Council unless
a request is made by a member of the public or the Council, in which case, the item(s) will be
removed from the Consent Calendar and will be considered separately.
4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council
are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 12, 2024 Special Meeting.
5. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City
Council are submitted for approval.
RECOMMENDED ACTION:
City Council approve the minutes of the November 12, 2024 Regular Meeting.
6. CHECK REGISTER NOS. 23 AND 24 - Check Register No. 23 for Period 10/04/24
through 10/17/24 and 10/24/24. Electronic Funds Transfers for the Period 10/07/24
through 10/18/24. Check Register No. 24 for Period 10/18/24 through 10/31/24 and
11/07/24. Electronic Funds Transfers for the Period 10/21/24 through 11/01/24.
RECOMMENDED ACTION:
City Council approve and ratify for payment the demands presented in Check Register
No. 23 and Check Register No. 24.
7. LOCAL APPOINTMENTS LIST/DECLARING VACANCIES - Terms of various
Local Appointments will expire on December 31, 2024. This item will initiate the process
to fill these vacancies.
RECOMMENDED ACTION:
City Council:
1. Approve the Local Appointments List.
2. Declare vacancies on the Planning Commission; Parks, Recreation and Community
Services Commission; Arts Commission; and Open Space Preservation District
Financial Accountability and Audit Panel.
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3. Approve the recruitment process for the vacancies.
8. CITYWIDE TREE MAINTENANCE AND INVENTORY CONTRACT - This item
considers awarding a two year contract with three, one-year renewal options to West
Coast Arborists, Inc., for tree maintenance services throughout the City.
RECOMMENDED ACTION:
City Council:
1. Approve an increase, in the current Fiscal Year, of $325,320 to the existing West
Coast Arborist, Inc. contract for a total contract amount not to exceed $6,499,592.
2. Award a two-year contract to West Coast Arborists, Inc., beginning in Fiscal Year
2025-26, to provide tree maintenance services, for a total two-year amount not to
exceed $6,700,548, plus up to three additional one-year renewal options beginning in
year three, not to exceed the annual amount of $3,350,274, plus Consumer Price
Index upon request of the contractor and approval of the City of Santa Clarita.
3. Appropriate a one-time amount, in the current Fiscal Year, of $90,000 from the Self
Insurance Fund (Fund 721) to expenditure account 7212306-516101.
4. Beginning in Fiscal Year 2025-26, appropriate an ongoing amount of $99,684 from
the Areawide Fund (Fund 367) and $73,270 from the Landscape Maintenance District
Fund (Fund 357) to the expenditure accounts identified in Attachment A, totaling
$172,954.
5. Appropriate a one-time amount of $109,250 beginning in Fiscal Year 2025-26, and an
ongoing amount of $56,350, from the Hart Park Fund (Fund 140) to expenditure
account 1402401-516101 for the care of trees at Hart Park.
6. Appropriate an amount of $30,000 from the Oak Tree Preservation Fund (Fund 406)
to expenditure account 4062401-516101 beginning in Fiscal Year 2024-25 through
Fiscal Year 2026-27.
7. Authorize the City Manager, or designee, to execute all contracts and associated
documents subject to City Attorney approval, contingent upon the appropriation of
funds by the City Council in the annual budget for such fiscal years.
9. CITRUS BUILDING TENANT IMPROVEMENTS, PROJECT F1030 - DESIGN
CONTRACT - This item considers awarding a design contract to provide design
services and prepare construction documents for the Citrus Building Tenant
Improvements project. The tenant improvements will include a new 1,920-square-foot
sound stage and approximately 2,555 square feet of ancillary uses including a control
room, editing suites, and general offices.
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RECOMMENDED ACTION:
City Council:
1. Award the design contract to Wolcott Architecture for the Citrus Building Tenant
Improvements, Project F1030, in the amount of $214,790 and authorize a contingency
in the amount of $20,210, for a total contract amount not to exceed $235,000.
2. Appropriate one-time funds in the amount of $235,000 from the Citrus Facility Fund
(Fund 130) to expenditure account F 1030130-516101; increase Transfer Out to Citrus
Facility Fund (Fund 130) to expenditure account 1009500-710130 and Transfers In
from General Fund (Fund 100) revenue account 130-600100 by $235,000.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
10. FINAL TRACT MAP, ACCEPTANCE OF OFFERS OF DEDICATION, AND
REJECTION OF IRREVOCABLE OFFER OF DEDICATION FOR TRACT MAP
NO. 51644-19 (TESORO HIGHLANDS) - Pursuant to Section 66474.1 of the
Subdivision Map Act, approve final tract map, accept offers, and reject irrevocable offer
dedication, for Tract No. 51644-19. This map is for subdivision purposes and is located
within Tesoro del Valle, north of Tesoro del Valle Road.
RECOMMENDED ACTION:
City Council:
1. Approve the Final Tract Map for Tract No. 51644-19.
2. Accept on behalf of the public the offers of dedication and grant of: (1) the easements
for sanitary sewers and sanitary sewer ingress and egress purposes; (2) all sanitary
sewers and appurtenant structures; (3) the easements for covered storm drain, storm
drain appurtenant structures, ingress and egress purposes; (4) the right to restrict or
prohibit the erection or construction of any buildings or structures within lots 47
through 55, inclusive; (5) the right to restrict or prohibit any and all allowable uses or
construction within those areas designated as open space on this map.
Reject the irrevocable offer of dedication and grant in fee simple of all lot 36 for
flood control purposes.
4. Authorize the City Manager or designee to rescind the rejection and accept the offer
of dedication and grant in fee simple of all of lot 36 for the purposes of transferring to
Los Angeles County Flood Control District when construction of the improvements is
completed to the satisfaction of the Director of Public Works.
Make findings as follows: This project is consistent with the provisions of Sections
66474 and 66474.1 of the Subdivision Map Act and should be approved.
6. Instruct the Director of Administrative Services to endorse the Special Assessment
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Statement on the face of the Final Tract Map for Tract No. 51644-19, which indicates
all special assessments levied by the City of Santa Clarita are paid.
7. Instruct the City Clerk to endorse the City Clerk's Statement on the face of the Final
Tract Map for Tract No. 51644-19, which embodies the approval of said map, the
acceptance of the dedications shown thereon, and the rejection of the irrevocable offer
of dedication and grant in fee simple shown thereon.
Instruct the City Surveyor to endorse the City Surveyor's Statement on the face of the
Final Tract Map for Tract No. 51644-19, which provides for verification that the map
is technically correct.
9. Instruct the City Engineer to endorse the City Engineer's Statement on the face of
Final Tract Map for Tract No. 51644-19, which provides for verification of
substantial conformance with the Tentative Tract Map and all provisions of local
ordinances and state laws applicable at the time of approval.
11. 2024-25 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT M0157 -
DESIGN CONTRACT - This item considers awarding an engineering design and
construction support services contract for the 2024-25 Overlay and Slurry Seal Program.
The annual overlay and slurry seal projects are an integral part of the City's Pavement
Management Program. Each year, streets are evaluated and identified for needed
pavement preservation and rehabilitation treatments.
RECOMMENDED ACTION:
City Council:
1. Award the engineering design and construction support services contract to
Pavement Engineering, Inc., for the 2024-25 Overlay and Slurry Seal Program,
Project MO157, in the amount of $709,820, and authorize a contingency in the
amount of $106,473, for a total contract amount not to exceed $816,293.
2. Authorize the City Manager or designee to execute up to three annual renewal
options not to exceed the base annual contract, inclusive of contingency, plus
any adjustment consistent with the appropriate Consumer Price Index.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
12. SUMMARY VACATION OF PORTIONS OF THE PUBLIC RIGHT-OF-WAY
KNOWN AS PLACERITA CANYON ROAD LOCATED NEAR SIERRA
HIGHWAY - Pursuant to Section 8331 of the Streets and Highways Code of the State of
California, summarily vacate portions of the public -right-of-way known as Placerita
Canyon Road located near Sierra Highway.
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RECOMMENDED ACTION:
City Council:
1. Adopt a resolution for the summary vacation of portions of the public right-of-way
known as Placerita Canyon Road, as described in Exhibit "A" Legal Description, and
as shown on Exhibit "B" Exhibit Map of the attached resolution.
2. Reserve easements for public utility purposes as specified in the attached resolution,
as described in Exhibit "C" Legal Description, and as shown on Exhibit "D" Exhibit
Map of the attached resolution.
3. Direct the City Clerk to record the certified original resolution in the Los Angeles
County Registrar -Recorder's office.
13. FORMER SENIOR CENTER, PROJECT F0006 - BUILDING ASSESSMENT
CONTRACT - This item considers awarding a contract to provide site investigation, a
findings analysis, and a constructability assessment of renovations for the former Senior
Center building at William S. Hart Regional Park.
RECOMMENDED ACTION:
City Council:
Award a contract to HH Fremer Architects, Inc. for the Former Senior Center, Project
F0006, in the amount of $133,000 and authorize a contingency in the amount of
$13,300, for a total contract amount not to exceed $146,300.
2. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
14. VETERANS HISTORICAL PLAZA PLAQUE REQUEST - The Daughters of the
American Revolution have requested to add a plaque at the Veterans Historical Plaza to
commemorate the 250th anniversary of the founding of the nation.
RECOMMENDED ACTION:
City Council approve the request to add a plaque at the Veterans Historical Plaza.
15. SANTA CLARITA VALLEY COMMITTEE ON AGING FISCAL YEAR 2024-25
AGREEMENT - The Fiscal Year 2024-25 agreement with the Santa Clarita Valley
Committee on Aging will support home -delivered meals, transit -related services, and
recreation, health, and wellness programs for seniors.
RECOMMENDED ACTION:
City Council approve an agreement with the Santa Clarita Valley Committee on Aging in
the amount of $525,000 and authorize the City Manager or designee to execute all
documents, subject to City Attorney approval.
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PUBLIC PARTICIPATION
This time has been set aside for any speakers that have turned in speaker cards and were not
heard in the first thirty minutes allotted to address the City Council on items that are NOT on the
agenda. Speaker cards may not be submitted relating to any items listed on the agenda.
STAFF COMMENTS
ADJOURNMENT
In memory of John Christopher Hartigan
FUTURE MEETINGS
The next regular meeting of the City Council will be held December 10, 2024, at 6:00 PM in the
Council Chambers, Ist floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA.
CERTIFICATION
On November 22, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and
qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at
City Hall.
Mary Cusick
City Clerk
Santa Clarita, California
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PROCLAMATI ION
Small Business Saturday
November 30, 2024
WHEREAS, the City of Santa Clarita celebrates our local small businesses and the contributions
they make to our local economy and community; and
WHEREAS, according to the United States Small Business Administration, there are currently
34.8 million small businesses in the United States, which represent 99.7 percent of all businesses
with employees in the United States, and are responsible for 6 1. 1 percent of net jobs created in
the United States since 1995; and
WHEREAS, small businesses employ 45.4 percent of the employees in the private sector in the
United States; and
WHEREAS, 94 percent of consumers in the United States shop, spend at or use the services of
small businesses; and
WHEREAS, advocacy groups, as well as public and private organizations, across the country
have endorsed the Saturday after Thanksgiving as Small Business Saturday; and
WHEREAS, 72 percent of consumers said Small Business Saturday inspires them to shop and
dine at small, independently -owned retailers and restaurants all year long; and
WHEREAS, the City of Santa Clarita supports our local businesses that create jobs, boost our
local economy and preserve our communities.
NOW, THEREFORE, the City of Santa Clarita does hereby proclaim November 30, 2024, as
Small Business Saturday and encourages all citizens to support small businesses and
merchants on Small Business Saturday and throughout the year.
Signed this 26th day of November, 2024.
Cameron Smyth, Mayor
Santa Clarita, California