HomeMy WebLinkAbout2024-11-26 - AGENDA REPORTS - PROJ M0157 DESIGN CONTRAgenda Item• 11
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: November 26, 2024
SUBJECT: 2024-25 OVERLAY AND SLURRY SEAL PROGRAM, PROJECT
M0157 - DESIGN CONTRACT
DEPARTMENT: Public Works
PRESENTER: Shannon Pickett
RECOMMENDED ACTION
City Council:
1. Award the engineering design and construction support services contract to Pavement
Engineering, Inc., for the 2024-25 Overlay and Slurry Seal Program, Project MO157, in
the amount of $709,820, and authorize a contingency in the amount of $106,473, for a
total contract amount not to exceed $816,293.
2. Authorize the City Manager or designee to execute up to three annual renewal options
not to exceed the base annual contract, inclusive of contingency, plus any adjustment
consistent with the appropriate Consumer Price Index.
3. Authorize the City Manager or designee to execute all contracts and associated
documents, subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) is responsible for maintaining 1,301 lane miles of streets. The
Overlay and Slurry Seal Program is an integral part of the City's efforts to maintain our street
and roadway system. The Overlay and Slurry Seal Program improves streets Citywide with
various treatments ranging from a full overlay with new asphalt to slurry coating. These
treatments enhance the structural properties of the roadway and increase pavement life. This
results in a smoother and safer ride for vehicles, an enhanced appearance of the roadway and
surrounding areas, and an extended life of the roadway. Each year, streets are studied and
tested to identify those needing treatment. Accordingly, streets are selected using field
evaluations by the engineer, the information contained in the Pavement Management System,
and the City's Five -Year Pavement Plan. This project supports the Sustaining Public
Page 1
Packet Pg. 341
Infrastructure theme of the City's five-year strategic plan, Santa Clarita 2025.
The scope of work for this engineering design and construction support services contract
includes the preparation of conceptual design details and complete plans, specifications, and
estimates required to prepare construction documents, and to provide construction support
services for the project. Bid assistance will also be provided to support the solicitation for the
construction contracts.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting
firms to provide design services and construction support services for the 2024-25 Overlay and
Slurry Seal Program. The RFP was published and circulated via the City's e-procurement
system, BidNet, on October 1, 2024. The City transmitted the solicitation to 3,131 vendors on
BidNet, of which 64 vendors downloaded the RFP. A total of three companies provided
proposals for consideration.
These proposals were reviewed and evaluated based on each company's ability to meet the
specific needs of the City. An evaluation panel, comprised of staff from the Public Works
department, scored the responses using the following categories of weighted criteria:
• Recent experience in similar projects (20 points)
• Schedule and availability (20 points)
• Quality of proposal materials/proposed services in relation to project scope (20 points)
• Understanding of key development items (20 points)
• Qualification of team and resources (15 points)
• References (5 points)
The evaluation panel scored the responses based on a 100-point scale, with the results outlined
below:
Rank Company Location Score
1. Pavement Engineering, Inc. Santa Clarita, CA 96
2. EXP U.S. Services, Inc. Glendale, CA 90
3. Willdan Engineering Industry, CA 76
In reviewing proposals, the evaluation panel awarded the highest score to Pavement
Engineering, Inc. The evaluation panel determined that Pavement Engineering's Inc.'s proposal
offered the best overall value to meet the design and construction support needs.
Pavement Engineering Inc. demonstrated an in-depth understanding of the project needs and
provided a detailed scope of work and approach to the project. They demonstrate the necessary
professional qualifications, a full understanding of the project with recent experience on similar
projects in the City, and the ability to meet an aggressive design timeline. Based on the
completeness of their proposal for this project, staff recommends awarding the engineering
design and construction support services contract to Pavement Engineering, Inc. The proposal
is available in the City Clerk's Reading File.
The requested approval will give staff the ability to renew up to three annual contracts for
Page 2
Packet Pg. 342
engineering design and construction support services. Staff is seeking City Council authorization
to execute renewal contracts to expedite the design phase of the Overlay and Slurry Seal
Program and provide continuity of design from year-to-year.
California Government Code 4526 prescribes the selection of architectural and engineering
services to be based on demonstrated competence and professional qualifications necessary for
the satisfactory performance of the services required and does not authorize the selection of
professional architectural and engineering services based on cost. City staff was able to reach
an agreement with Pavement Engineering, Inc., at a fair and reasonable price.
The contingency will also cover the cost of unforeseen additional engineering studies and/or
plans that may be required as the evaluation of each specific location is developed. The
contingency may also cover traffic studies and surveys, and it will provide funding needed to
proactively design plans and specifications for City streets to be used in future construction
opportunities. Proactively designing plans and specifications for City streets to create a
construction plan inventory is fiscally responsible as it will allow staff to maximize
construction budgets by adding pre -designed plans and specifications in the case of projects
savings or if additional project funds become available.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Adequate funds are available in project expenditure accounts M0157233-516101 (TDA Article 8
Fund), M0157264-516101 (Measure R Local Return), M0157265-516101 (Prop C Grant Fund),
M0157266-516101 (Measure M Local Return), M0157267-516101 (Senate Bill 1) to support the
recommended contract.
ATTACHMENTS
Proposal for Pavement Engineering, Inc. (avalable in the Clerk's Reading File)
Page 3
Packet Pg. 343
Pavement Engineering Inc.
You can ride on our reputation
October 30, 2024
Ramiro Fuentes
Assistant Engineer
City of Santa Clarita
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
M P24-643
Subject: City of Santa Clarita — Proposal for Design & Construction Support Services:
2024-2025 Overlay & Slurry Seal Program, Project M0157
Dear Ramiro,
Pavement Engineering Inc. (PEI) appreciates the opportunity to respond to the City's RFP to
provide pavement design and construction support services for the City's six projects, Annual
Overlay Project, Annual Overlay B Project, Annual Overlay C Project, Annual Overlay D Project,
Federal Overlay Project, and Annual Slurry Seal Project. As the premier pavement engineering
company in California, we welcome the opportunity to exceed your goals by providing the
highest quality of work.
Established in 1987, PEI is a Civil Engineering consultant firm specializing in everything
pavement. Whether it is pavement management, evaluation, design, testing, inspection, QC1QA
or construction management, it's what we do. It is what we have been doing for 35+ years. Based
on our insight, highly trained staff, and hands-on knowledge, we are confident we can continue to
deliver superior pavement design and construction support services to the City of Santa Clarita,
on time and on budget.
PEI brings the following strengths to the City of Santa Clarita:
• Familiarity with the City of Santa Clarita streets from our previous work.
• unparalleled expertise in pavement rehabilitation, maintenance, assessment and roadway
projects.
• Thousands of pavement evaluation studies and recommendations for public agencies
throughout California.
• Contract documents and contract administration services for many types of pavement
roadway projects, including federal aid projects.
• Three Caltrans and three AASHTO resource certified testing laboratories in California.
• Fully trained, Caltrans-certified inspectors and contract administration staff specializing in
pavement maintenance and rehabilitation projects.
• Highly experienced and knowledgeable Licensed Civil Engineers.
This proposal highlights PEI's experience and qualifications providing design and construction
support services on various pavement projects. Based off our prior work for the City of Santa
Clarita, we have a strong understanding of the City's previous projects and needs. We are experts
in value engineering and our proposed project manager, Sam Ho, has been working closely with
the City of Santa Clarita since 2016.
Serving Califor-ia since 1987
www.pavementengineering.com
Ramiro Fuentes
MP24-643
October 30, 2024
Our highly skilled personnel are experts in pavement projects, specifically overlay and slurry seal
projects. In addition to our highlighted experience working with public agencies throughout the
state in the last 35+ years, we have provided examples of projects completed within the last few
years, including the 2020-2024 projects, which demonstrate the asset we would be to the City of
Santa Clarita in successfully completing both of their pavement projects.
All services are expected to be performed in-house and no sub -consultants will be used. This
allows us to be able to control our schedule and be fully available to the City. PEI will be fully
committed to and available throughout the term of the contract and for all tasks related to projects
for the City. With 100+ employees, we will be able to respond quickly and efficiently to all of the
City's requests. Because we take a hands-on, personalized approach with all our clients, assigned
staff will remain with all projects from start to finish. This ensures that the City receives consistent
services with reliable, accurate results delivered on time and within budget.
We value our relationship with the City of Santa Clarita and will continue our commitment to
provide our services with honesty, trust and professionalism. As our slogan says, "You can
ride on our reputation."
All services for the City will be managed out of our full-time office in Southern California located
in Santa Clarita. Our office location will ensure our availability for meetings at City facilities as
requested within a reasonable time frame. We acknowledge receipt of the Q&A's published on
BidNet. Joe Ririe will be the main contact person for all related correspondence during the
consultant selection process.
Very truly yours -,-
Joseph L. Ririe, P.E.
President & Senior Principal Engineer
Pavement Engineering Inc.
3485 Sacramento Drive, Suite A
San Luis Obispo, CA 93401
JoeR@pavementengineering.com
Phone: 805.781.2265
Sam Ho, P.E., QSD/QSP
Senior Associate Engineer & Project Manager
Pavement Engineering Inc.
26007 Huntington Lane, Unit 5
Santa Clarita, CA 91355
SamH@pavementengineering.com
Phone: 805.781.2265
/0-
Iti Table of Contents
Page
Letter of Transmittal................................................................................................... Unnumbered
Tableof Contents..........................................................................................................................1
Qualifications of the Firm ........................................................ ................................................... 2-7
Individual Experience of Proposed Project Manager and Key Staff........................................8-13
Responseto RFP...................................................................................................................14-17
Schedule.....................................................................................................................................18
Forms............................................................................................................ Submitted via BidNet
/0- Qualifications of the Firm
PEI BACKGROUND
Pavement Engineering Inc. is a civil engineering firm that
specializes in pavement management and rehabilitation. Since 3�+
we were incorporated in the State of California in 1987, we have
assessed, tested, and designed tens of millions of square feet
of asphalt concrete roadways and parking lots. We provide Years in business
economical solutions for public agencies, schools, property
managers, and commercial and private enterprises that extend 800+
the life of pavement. Because we have worked with hundreds
of California cities, counties and government agencies, we Clients throughout
understand the process and have the experience, flexibility, California
communication and coordination skills to ensure projects
move forward smoothly, on time and within budget. 1 0 9 Q 00+
At PEI, we have the latest testing equipment, tools and in-depth Completed projects
knowledge to solve the most challenging pavement maintenance
problems. During any given year, we evaluate, test, design and inspect ,�%Ci tens of millions of square feet of pavement throughout California.
We provide the technical knowledge to cost-effectively maintain Project completion
roadways and parking lots. We have the managerial experience to percentage
run things smoothly from inception to completion and the proven
results that build trust and loyalty. Our number one goal is client 1 00 %
satisfaction. We manage each dollar our clients spend as if it were
our own — with common sense and complete honesty. Committed to
Because we are faced to solve the most challenging in pavement excellence
maintenance problems, our staff is carefully comprised and highly
trained. We have an experienced, licensed and qualified staff of professional engineers,
engineering technicians, construction managers, inspectors, laboratory technicians and support
personnel. PEI's inspection staff is Caltrans certified and has performed inspection for many
Caltrans QCIQA projects as well as other public and private projects. Our offices work together
to achieve superior results for our clients with cost-effectiveness, efficiency, quality and reliability
expected in today's competitive and budget -conscious environment.
At PEI, we also understand the responsibilities of and constraints on public works departments.
They are tasked with maintaining assets in fiscally responsible ways, maximizing services while
minimizing costs and always ensuring a quality, long-lasting product is delivered. That is no easy
task, but it's where we excel. When it comes to assisting our clients, we take a very personal
approach to their success to ensure a quality, long-lasting product which grows assets while
keeping down costs.
Through our involvement with the development and implementation of the Section 39 of the
Caltrans Standard Specifications, and Greenbook for Asphalt Concrete (AC), PEI has become a
leader in designing and testing the new performance based AC materials. We literally bring
millions of tons of AC experience to the City of Santa Clarita.
►►14k►i1=1►1i=1►CC] l►I=14V1'L+Vir_lk,I11Yell]I
Stretching the dollars while still meeting the pavement needs requires a thorough understanding
of pavements. Not many firms have developed the expertise necessary to say that they
understand pavements top to bottom and inside out. Using PEI as a consultant for the overlay
and slurry seal projects will allow the City to get the most out of each project.
Innovation, expertise and experience is what we bring to the table.
PEI approaches projects differently than other design firms ... here's how:
Sound Understanding
At PEI, we understand pavements. We understand how they deteriorate, how they are designed,
how they are constructed, we understand them down to the aggregate gradation and binder. Our
comprehensive understanding has led to unparalleled expertise that causes us to look at, design
and manage pavements differently. This unique approach allows us to get the most out of
pavements and the design.
No Guesswork
PEI does not approach pavement design based on guesswork. We take a scientific approach to
determining the most cost -effect solutions to addressing the pavement needs. Armed with this
information and our expertise, we can quickly develop and evaluate multiple options for preserving
and/or rehabilitating pavement. This provides our clients with the assurance that their investment
will last.
Unmatched Experience and Knowiedge
Over the years, we have observed that no other firms have the knowledge and expertise to match
what we have at PEI. Our knowledge and expertise cover all aspects of pavement. We excel at
pavement management, design, construction and materials. We understand the big picture. This
experience and knowledge contribute to efficient designs and lower bids.
Unique Perspective / Sensitive to Costs
Deteriorating infrastructure is an important issue, and pavements, because of their visibility, are
at the top of the list. Our expertise has given us the privilege to sit in and counsel with agency
decision makers as they struggle to balance budgets and meet the needs of their crumbling
infrastructure. We understand the constraints and tough decisions that need to be made as a
result of a shortage of proper funds. Therefore, we understand the importance of stretching every
dollar and eliminating waste with overdesigns. Simple, effective, and innovative designs that meet
our clients' exact needs is our specialty.
Hands on Ma,
We like to use the hands-on approach with our clients. We have found that meeting face to face
at critical points during the project development stages eliminates wasted time and allows for the
project to run more efficiently from start to finish. Many of our clients have commented that
even though they know PEI has multiple clients, they feel like they are our only one.
PEI DESCRIPTION OF SERVICES
With experience spanning more than three decades, we can deliver the following pavement
engineering services to the City of Santa Clarita:
Pavement Design P5&E's,
Pavement Evaluation (Coring & Deflection Testing);
Construction Support.
We take a scientific approach to protect an agency's pavement investment. Field investigations
include deflection testing, coring the pavement structure and evaluating existing pavement
drainage. Laboratory testing includes analyzing pavement materials and soil characteristics,
which determine structural adequacy. Combining this analysis with observations of pavement
performance, our engineers can determine the current condition of pavement and evaluate
rehabilitation alternatives. The net result is an optimum design for long-term pavement
performance and the lowest annual cost.
Our investigation, management and design services conform substantially to the design concepts
and generally accepted practices provided by the federal, state, county, and city governments.
We have extensive experience working with and can provide services based on recent Caltrans
specifications for QCfQA, standard and method processes, Greenbook specifications and Federal
agency specifications, including the Federal Highway Administration. We also adhere to ASTM,
AASHTO, and CTM standards.
PAVEMENT DESIGN 1 REHABILITATION / MAINTENANCE
PEI understands that well -designed pavement can
be the difference between a long-lasting structure
and one with a significantly reduced service life.
From site plans to public agency documents to
pavement rehabilitation documents, we have the
experience to assist you through each step of the
design process. Many pavement -related design
projects today also require upgrading facilities
related to accessibility. PEI is thoroughly
knowledgeable and experienced with the
multitude of federal and state requirements that
- = apply to exterior accessibility design, including
accessible parking, accessible paths or travel, curb ramps, railings, signage, etc.
Our design approach ensures a smooth and successful project. Our plans and specifications
clearly define the extent and quality of work expected, including all construction details, materials
and procedures. We have spent years creating and enhancing specifications for roadways and
parking lots that reflect the best industry practices. The combination of site plans, details and
specifications ensures that all contractors are bidding on the same work. We are constantly
working with contractors all over California to develop engineer's estimates which result in
accurate pricing. Detailed contract documents result in lower bids, and complete specifications
minimize scheduling, relationship and payment problems.
PAVEMENT EVALUATIONS
Visual condition surveys
Once test data are gathered and analyzed, PEI visually evaluates the pavement for fatigue
characteristics such as raveling, transverse and longitudinal or block cracking, and alligator
cracking. The visual investigation focuses not just on pavement condition but also on factors that
affect performance, including site drainage, water sources from roof drains and landscaping, tree
roots, and loading conditions from trucks, buses, garbage trucks or other heavy wheel loads.
Physicai evaivation
Pavement evaluations provide important information about AC performance and service life.
They determine an existing pavement's structure, confirm its structural adequacy and endeavor
to find the reason why it failed and how it will perform with various maintenance alternatives.
Pavement evaluations are invaluable in determining the best and most economical pavement
design and rehabilitation approach based on an annual cost analysis.
In addition, PEI has found the adequate cores and deflection data are invaluable during both the
design and construction phases of the project. Our experience suggests that gathering this
additional data helps produce designs that can last longer than average approaches, resulting in
additional savings for the agency.
Deflection testing
Deflection testing is a non-destructive method of evaluating a pavement's flexibility, the resilience
of structural layers and how it has been affected by the type and volume of traffic as well as the
effects of temperature and moisture. Although there are several different testing devices, the goal
is to measure the total deflection from a load applied on the surface of the pavement.
Core testing and R-values
Core testing determines how well a
foundation distributes repetitive stresses
caused by traffic. Coring measures
existing pavement thicknesses and
determines the type of native soils that
form a pavement's subgrade or structural
foundation.
The resulting data is referred to as the
resistance, or R-value, which fixes or
determines the depth of the subgrade
necessary to support the aggregate base
and asphalt concrete surface layer to carry
the expected amount of traffic and wheel
loads. When used in pavement design, the R-value helps determine the required thickness of
foundation layer for the expected traffic conditions. PEI tests R-values using California Test 301,
ASTM Test D2844 or AASHTO Test T190.
SIMILAR PROJECT EXPERIENCE OF TEAM
Dating back to 1997, PEI has completed 65+ various pavement projects for the City of Santa
Clarita. The most recent of these projects PEI has performed work on for the City include:
2023/202.4 Annual Overlay & Slurry Seal Program
• 2022/2023 Annual Overlay & Slurry Seal Program
2021/2022 Annual Overlay & Slurry Seal Program
• 2020 Pavement Management System Update
• 2020/2021 Annual Overlay & Slurry Seal Program
• 2019/2020 Annual Federal Resurfacing, Overlay & Slurry Seal Projects & CM Support
• 2019/2020 Pavement Management System Update
• 2018/2019 Pavement Management System Update
• 2018/2019 Wiley Canyon Cross Section
• 2018/2019 Annual Overlay & Slurry Seal Projects & CM Support
• 2017/2018 Annual Federal Resurfacing, Overlay & Slurry Seal Projects & CM Support
• 2017/2018 Pavement Management System Update
• 2016/2017 Annual Overlay & Slurry Seal Projects & CM Support
• 2016/2017 Pavement Management System Update
Because of these projects, PEI has become very familiar with the City of Santa Clarita's road
network and subsequent pavement needs. PEI has worked with hundreds of public agencies
throughout California as pavement consultants. At PEI, we are proven and have shown that we
can respond to our clients' requests in a timely mariner ami si4c:cessiuisy" complete the 'work
to meet our clients' xpecta
Including PEI's prior work for the City of Santa Clarita, PEI has worked with the following 100+
public agencies:
Arroyo Grande
Hercules
Orinda
Santa Clarita
Atascadero
Hollister
Oxnard
Santa Cruz Co.
Buellton
Lake Co.
Pacifica
Santa Maria
Calabasas
Lakeport
Palo Alto
Santa Monica
Calistoga
Lancaster
Paso Robles
Seaside
Camarillo
Larkspur
Petaluma
Sebastopol
Carpinteria
Lathrop
Pismo Beach
Shasta Lake
Citrus Heights
Lincoln
Pittsburg
Sierra Co.
Concord
Lompoc
Pleasant Hill
Solano Co.
Contra Costa Co.
Los Altos
Port Hueneme
Sonoma Co.
Cupertino
Los Altos Hills
Reedley
St. Helena
Daly City
Los Gatos
Rocklin
Stanislaus Co.
Danville
Marin Co.
Roseville
Stockton
Dublin
Mill Valley
Ross
Sunnyvale
El Cerrito
Millbrae
Sacramento
Susanville
Escalon
Milpitas
San Anselmo
Tehama
Fort Bragg
Monte Sereno
San Bruno
Tehama Co.
Galt
Monterey
San Carlos
Thousand Oaks
Gilroy
Moorpark
San Jose
Tiburon
Goleta
Morgga
San Leandro
Tracy
Gonzales
Morgan Hill
San Luis Obispo
Vacaville
Grover Beach
Napa
San Mateo
Walnut Creek
Guadalupe
Novato
San Mateo Co.
Windsor
Hayward
Oakdale
San Ramon
Woodland
Hemet
Oakley
Santa Barbara
Yountville
Ojai
Santa Barbara Co.
Yreka
City of Santa Clarita
2023/2024 Annual Overlay & Slurry Seal Project (M0153)
Scope of services: For the FY 2023 1 2024 the City worked on five (5) construction projects,
annual overlay A, B, C, and ❑, and an annual slurry seal project. For each of these projects, PEI
developed detailed construction plans, specifications and cost estimates, and street quantity
sheets. This work encompassed: visual project street inspection, deflection testing and coring,
rehabilitation and maintenance recommendations, development of value engineering reports,
development of PS&E's, utility company coordination, and construction support services. We
worked hand -in -hand with the City during the entire construction phase from start to finish. PEI
also manages the City's pavement management system and provided construction management
support for the project.
City of Lancaster
2024 PWCP Pavement Design Projects
It
�AN AsK-R
Scope of Services: For the City's Design Projects, one rehabilitation and one maintenance
project, PEG performed pavement evaluation studies, provided final pavement recommendations
which included rubber asphalt (ARHM) overlay and full -depth reclamation (FDR). We provided
other pavement management plan information necessary for the preparation of plans,
specifications and construction cost estimates for 14 street segments. PEI then prepared plans,
specifications and construction estimates for the project and will provide support during bidding
and construction.
City of Paso Robles
Downtown Pavement Rehabilitation Project
Scope of Services: For the City's pavement project, PEI provided various design, quality
assurance and testing services. These included a pavement evaluation which consisted of coring
analyses and deflection testing for pavement design, curb ramp design, field surveys,
specifications quantity takeoff and construction bidding support services. PEI also performed
inspection, construction administration, and construction support services for the project.
*PEI references are included in the separately submitted references form.
/9-
Individual Experience of the Proposed
Project Manager &Key Staff
With 100+ employees, PEI has the staff resources to perform all of the proposed design and
construction support services for both City projects. Our team focuses specifically an evaluating,
designing, managing, maintaining and rehabilitating pavements and roadways, including concrete
and soils, and will be fully committed to and available throughout the term of all projects for the
City of Santa Clarita.
Our staff is comprised of registered engineers, associate engineers, assistant engineers,
engineering technicians, laboratory managers and construction managers, all of whom have
technical skills which encompass a complete range of pavement engineering disciplines. Because
we take a hands-on, personalized approach with all our clients and assigned staff will remain with
a project from start to finish. This ensures that the City receives consistent services with reliable,
accurate results delivered on time and within budget.
PEI has six offices which serve public and private entities throughout California located in:
■ Concord • San Jose
• Redding • San Luis Obispo (corporate)
■ Sacramento • San Clarita (managed)
We are a company in six different locations with shared services, working together to achieve
superior results for our clients with the cost-effectiveness, efficiency, quality and reliability
expected in today's competitive and budget -conscious environment. In addition, our offices are
connected through cloud services, allowing us to readily share files and resources, review
documents, schedule employees and resolve issues of varying complexities. This makes PEI
extraordinarily flexible, collaborative and responsive.
All of our proposed services for the City, including the location of our proposed project manager,
will be managed and assigned out of PEI's Southern California Office located in Santa Clarita,
with any needed support coming from the rest of the company.
Pavement Engineering Inc.
26007 Huntington Lane, Unit 5
Santa Clarita, CA 91355
805.781.2265
ORGANIZATIONAL CHART
Joe Ririe, PE
Principal -in -Charge
Senior Principal Engineer
Sam Ho, PE, QS❑/QSP
Project Manager
Senior Associate Engineer
Paul Mateo, PE
Senior Designer
Associate Engineer
Roberto Mendoza
Designer
Assistant Engineer
i
Jonathan Edholm
ADA Designer
Assistant Engineer
Steven Holm
Designer
Assistant Engineer
Casey Handcock
Designer
Senior Engineer Tech
Bill Long, PE
Peer Review/Pavement Eval
Senior Principal Engineer
Craig Long
Laboratory Operations
Manager
Brett Long
Lead Field Technician
KEY PERSONNEL EXPERIENCE
Joseph L. Ririe, P.E.
President, Senior Principal Engineer & Principal -in -charge
Summary of Experience
Joe's recent project experience includes the following public agencies
Atascadero
Goleta
Lompoc
Oxnard
San Bruno
Seaside
Camarillo
Grover Beach
Los Altos Hills
Pacifica
San Carlos
Sonoma
Carpinteria
Guadalupe
Milpitas
Paso Robles
San Luis Obispo
Sunnyvale
Concord
Hayward
Napa
Petaluma
Santa Maria
Thousand
Daly City
Hollister
Oakley
Pismo Beach
San Ramon
Oaks
Danville
Lancaster
Ojai
Pittsburg
Santa Barbara
Vacaville
Dublin
Larkspur
Orinda
San Benito
Santa Clarita
Woodland
Galt
Lathrop
Yountville
William J. Long, P.E.
CEO, Senior Principal Engineer & Peer Review
Summary of Experience
Bill's recent project experience includes the following public agencies
Atascadero
Fort Bragg Los Altos
Ojai
San Carlos Stanislaus
Buellton
Galt Los Altos Hills
Oxnard
San Luis Obispo St. Helena
Calabasas
Gilroy Los Gatos
Pacifica
San Mateo Stockton
Calistoga
Goleta Marin
Palo Alto
San Ramon Tehama
Camarillo
Grover Beach Mill Valley
Paso Robles
Santa Barbara Thousand
Carpinteria
Guadalupe Millbrae
Petaluma
Santa Cruz Oaks
Citrus
Hayward Milpitas
Pismo Beach
Santa Maria Tiburon
Heights
Hemet Monterey
Pittsburg
Seaside Vacaville
Concord
Hercules Moorpark
Rocklin
Sebastopol Walnut Creek
Cupertino
Lakeport Morgan Hill
Port Hueneme
Shasta Lake Windsor
Daly City
Larkspur Napa
Roseville
Sierra Woodland
Danville
Lathrop Novato
Sacramento
Solano Yountville
El Cerrito
Lincoln Oakdale
San Anselm❑
Sonoma Yreka
Escalon
Lompoc Oakley
San Benito
Sam Ho, P.E.,
QSD1QSP
Senior Associate Engineer & Project Manager
Summary of Experience
Sam's recent project experience includes the following public
agencies:
Arroyo Grande
Daly City
Los Gatos
San Bruno
Atascadero
Goleta
Millbrae
San Luis Obispo
Belmont
Grover Beach
Mill Valley
Santa Clarita
Berkeley
Guadalupe
Oxnard
Santa Maria
Calabasas
Hayward
Paso Robles
Seaside
Carpinteria
Lancaster
Pismo Beach
Thousand Oaks
Concord
Larkspur
Reedley
Yountville
Josephs L. Ririe, R.E.
President & Senior Principals Engineer
Pavement Engineering Inc
3485 Sacramento Drive, Suite A
San Luis Obispo, CA 93401
805.781.2265 A
JoeR@pavementengineering.com
Summary Joe has 30+ years of wide-ranging experience in engineering and project
management and in developing practical, cost-effective and quality
pavement solutions for clients throughout California, including 23+
specifically focused on pavement design. Joe has worked an pavement
projects for dozens public agencies throughout California, including with the
City of Santa Clarita, and specializes in pavement management systems
(PMS), pavement rehabilitation design and construction administration.
As PEI's President, Joe is responsible for PEI's reputation as California's
premier pavement engineering specialists and has set the standard for
delivering quality projects an time, on budget and with unparalleled
customer service that builds trust and loyalty.
Joe has enhanced his pavement expertise by serving as a chairman on the
Soil and Rock Sub -committee for the American Society for Testing and
Materials (ASTM) and was industry co-chair for Caltrans' Pavement
Preservation Task Group (PPTG).
Joe's responsibilities include: Responsibility for overall planning and
development of PS&E's, overseeing contractor performance and quality
control standards, overseeing associate and assistant engineers, as well as
engineering technicians, inspectors and laboratory testing.
Education Bachelor of Science in Civil Engineering
California Polytechnic State University — San Luis Obispo, CA
Professional
Registration California Civil Engineering 52735
Professional Experience
1998 - present President and Sr. Principal Engineer, Pavement Engineering Inc.
Joe was promoted to PEI's president in 2013. In that role, he is responsible
for overall planning and project generation for Pavement Engineering Inc.
He develops pavement rehabilitation PS&Es, oversees contractor
performance and quality control standards, trains and mentors associate
and assistant engineers in project management and design, trains
inspectors and technicians and manages a diverse client base.
William J. Long, P.E.
CEO & Senior Principal Engineer
Pavement Engineering Inc.
20260 Skypark Drive
Redding, CA 96002 -.MAL
530.224.4535
BillL@pavementengineering.com
Summary Bill is the CEO of Pavement Engineering Inc. and has 39+ years of experience
in engineering design, materials testing, deflection studies and construction
inspection and testing for thousands of projects in the State of California.
Bill's focus has been on the construction of streets, roads and highway using
both asphalt concrete and PCC pavements. Bill oversees the company wide
laboratory operations which includes laboratories in Redding, Sacramento, and
San Luis Obispo. Our labs are AASHTO, CCRL, Caltrans, USACE and DSA
certified.
Bill also oversees the structural analysis of existing pavements through PEI's
deflection testing program. He is intimately involved in the analysis and
recommendation for various pavement rehabilitations including HMA and
RHMA overlays, milling and replacement, recycling, FDR and complete
reconstruction. Bill applies his nearly 40 years of experience to every analysis.
Bill also oversees and manages PEI's construction testing and inspection
services operation. He provides oversite for PEI's 45 full and part time
inspectors. PEI performs QC and QA inspection under his supervision. Bill
has overseen several hundred construction inspection projects over the last
35+ years including over 500 Caltrans projects and PEI's QC/QA work for the
City of Atascadero.
Bachelor of Science in Civil Engineering
Education California State University, Chico — Chico, CA
Professional California. Civil Engineering 47552
Registration
Professional Experience
1 987- present CEO and Sr. Principal Engineer, Pavement Engineering Inc.
Bill is the manager of PEI's Redding Office and oversees the engineering and
construction activities of asphalt concrete pavement projects. He is responsible
for QA/QC of PEI's deflection testing and manages PEI's Caltrans testing and
inspection work, including overseeing laboratory testing.
Current QC/QA Experience
El Dorado County - West Slope Pavement Rehab
Caltrans No. 03-3F5104 Highway 20 Tlmbuctoo Smartsville
Caltrans No.04-309904 Route 29180 Separation in Vallejo
Spring Lake Central — Parkland Avenue Extension
Caltrans No.04-304304 Route 84 in Alameda County in Fremont
Caltrans No.04-1J3604 Route 12 in Sonoma County
Caltrans No. 01-0A0404 Hwy 175 Expansion Near Middletown
Caltrans No. 01-0K5604 Route 101 in Tan Oak Park
Caltrans No. 03-1H1904 Routes 80 and 244 in Sacramento
Caltrans No. 04-304504 Route 116 in Sonoma County
City of Lakeport — North Main Street
City of Tracy — 1-2.051h1acArthur Off Ramp
Caltrans No. 01-0K4804 Route 20 in Lake County
Caltrans No. 04-2VV7604 Emergency Paving on Mount St Helena
Caltrans No. 01-E7204 Highway 29 in Lake County
Caltrans No. 04-OJ6424 Hwy 101/28 Separation Sonoma County
Caltrans No. 03-OA5704 Hwy 20 Curve Correction Browns Valley
Caltrans No. 03-2F9804 Hwy 20 in Colusa. County
Sam T. Ho, P.E.
Senior Associate Engineer &
Project Manager r_t)
Pavement Engineering Inc.
26007 Huntington Lane, Unit 5
Santa Clarita, CA 91355
805.781.2265
y4 �
SamH@pavementengineering.com
Summary Sam has over 15 years of experience in the Engineering and Construction
industry. He specializes in developing plans 1 specifications / estimates, handling
submittals 1 RFIs, and performing quality control I quality assurance. In his time
at PEI, Sam has honed his project management and design capabilities with
pavement rehabilitation projects for dozens of public agencies and school districts.
Sam is a registered Civil Engineer and QSD 1 QSP in the State of California, and
LEED AP.
Since joining PEI in 2016, Sam has honed his project management and design
skills with pavement design, inspection and assessment projects. After working in
the San Luis Obispo Office for over a year, Sam now heads the office in Santa
Clarita. Sam still supports the design team out of the San Luis Obispo office.
Sam's responsibilities include: field design, site assessments, developing plans,
specifications and estimates, coordinating pre -bid meeting, reviewing RFIs,
submittals and specifications, and overseeing the project from start to finish. Sam
will also coordinate pre -construction and status update meetings.
Education Bachelor of Science in Civil Engineering
California Polytechnic State University — San Luis Obispo, CA 2008
Professional California Civil Engineering 79939
Registration
Certification Qualified SWPPP Developer & Practitioner Number 23285
Professional Experience (with PEI)
2016 - present Associate Engineer, Pavement Engineering Inc.
Sam is the manager of PEI's Santa Clarita Office and works as a Civil Engineer
who specializes in pavement maintenance and rehabilitation projects. He
provides pavement assessment, design, and construction support for cities,
counties and school districts throughout the State of California. Responsibilities
include: field design, development of plans, specifications and estimates,
coordinating pre -bid and pre -construction meetings, review RFI and submittals
and overseeing the project from start to finish.
rd-
BACKGROUND
Response to RFP
This year, the City of Santa Clarita will use its Five -Year Pavement Maintenance (StreetSaver®)
Plan to select project streets throughout Valencia, Newhall, Saugus and Canyon Country for
overlay or slurry treatments. For Fiscal 2024-2025, the City has budgeted approximately $22.9
M for overlays and slurry seals, 45% of which will be applied to arterial streets, 45% to collector
and residential streets, and 10% on contingency streets. The City envisions six construction
projects:
1 j Annual Overlay A Project; 2) Annual Overlay B Project; 3) Annual Overlay C Project; 4)
Annual Overlay D Project, 5) Federal Overlay Project; and 6)Annual Slurry Seal Project.
Pavement Engineering Inc. (PEI) will provide the following services to complete the six
construction projects: detailed construction plans, specifications and cost estimates, street
quantity sheets; and materials testing and inspection logs, for each project in accordance with the
latest edition of Standard Plans and Specification for Public Works Construction.
TASK 1: PERFORM A VISUAL INSPECTION OF ALL STREETS WITHIN THE CITY -
SELECTED AREAS
PEI will perform a visual evaluation of the condition of streets, selected from the City's Five -Year
Pavement Maintenance Plan, StreetSavei-0, and the City's input. The evaluation will aid in
identifying the next maintenance treatment for each street and the treatment timing and
associated costs. PEI will also include a review of streets that are within the same geographic
vicinity as the City's plan listed streets, with the purpose to fill out the budget and treat a
neighborhood at the same time.
TASK 2: PERFORM DEFLECTION TESTING & CORING FOR PAVEMENT DESIGN
Once the visual evaluations are performed, PEI will then perform deflection testing, coring and
analysis, as necessary, on all streets within the City's selected areas. This type of analysis
eliminates guesswork and ensures the best rehabilitation approach. Adequate cores and
deflection data on all streets are invaluable during both the design and construction phases of the
project. Our experience shows that gathering this additional data helps produce designs that can
last longer than average approaches, resulting in additional savings to the City.
PEI will perform the deflection analysis in general accordance with California Test Method 356
(CTM 356) at 100-foot maximum intervals in each lane (minimum 10 tests per lane). We will core
at 500-foot maximum intervals over the street segment (minimum two cores per street segment).
Traffic control an arterial streets will be provided using a follow vehicle. Flagging will be provided
as needed on all streets. The City will provide traffic index information.
PEI will use this information to assist in the value engineering process. We will explore all possible
rehabilitation options, including pulverization and resurfacing, milling and filling, conventional AC
overlay and ARHM overlays, as well as recycling options such as FAR and CIR. PEI will also
identify whether or not a less expensive maintenance treatment should be considered as an
option.
Deflection testing and coring data will be summarized for each street and will be included in project
development binders. To conserve design funds, no formal deflection testing report will be
prepared. The pavement evaluation summary sheets will be compiled into binders and reviewed
with the City throughout the design process.
TASK 3: PROVIDE STREET LIST RECOMMENDATIONS, TREATMENT
RECOMMENDATIONS AND VALUE ENGINEERING REPORTS, TO CITY FOR REVIEW
Because we are familiar with and have evaluated most of the streets in Santa Clarita, PEI can
provide expert guidance an the streets that will benefit from inclusion in the 2020-2021 overlay
and slurry seal projects. After performing street evaluations by deflection testing and coring, we
will recommend the best maintenance methods and prepare preliminary engineer's estimates for
various street segments. We will work with City staff and StreetSaverO to prioritize and refine
project street lists, as well as the City's five-year plan list, that best fit the City's budget and
maintenance goal of $22.9M.
TASK 4: PERFORM FIELD MEASUREMENTS NECESSARY TO DESIGN THE PROJECT
PEI's staff will physically walk each rehabilitation project street to measure and record all pertinent
field quantities within the right-of-way and adjoining streets that will be pertinent or may conflict
with the proposed design. Physically measuring the quantities provides confidence that bid
quantities are accurate, ensures smoother contract administration and reduces the potential for
change orders. This information includes the location of existing striping; locations of utility lids;
limits of paving transitions, digouts and other pavement repairs; and the total area of pavement
to be resurfaced. If concrete repairs or tree root damage are identified during field reviews, we
will bring these items to the City's attention to determine if the repairs should be added to the
contract.
TASK 5: INVESTIGATE STREETS IDENTIFIED AS REQUIRING SLURRY SEAL OR
OVERLAY
Based on the project street lists developed in Task 3, PEI will investigate and identify any
preparatory work required before applying the specified treatments. We will identify the location
of work, quantities of work and any limitations to the work, including locations, limits and quantities
of traffic stripes and raised pavement marker removals.
Following the investigation, PEI will provide the City with a detailed street -by -street accounting of
the estimated costs. Our detailed accounting will include the locations, limits and quantities of
traffic striping and raised pavement marker removals identified in Task 4. Additionally, PEI will
provide a summary of quantities and street evaluation reports which will verify treatment
recommendations. We will consider the conclusion of Task 5 as the 60% submittal phase.
TASK 6: COORDINATE WITH UTILITY COMPANIES
Underground utilities may be impacted depending on the selected pavement rehabilitation
treatment. To minimize utility impact, PEI will work with the City to notify local utility companies of
the projects and will provide a project street list to allow them to coordinate and make needed
repairs prior to the start of the paving project. PEI will incorporate all necessary utility information
received through this coordination effort that will conflict with the design into the contract
documents. We will need to obtain a current listing of utility companies and contact information
from the City for this task.
TASK 7: ASSIST WITH BI-WEEKLY PROJECT DESIGN DEVELOPMENT MEETINGS
Throughout the project, PEI will meet with City staff bi-weekly to coordinate and review specific
project progress, evaluate value engineering options, address schedules, budgets and other
items of business to ensure the work performed meets performance goals. Our objective is to
deliver a quality project on time and on budget and make sure the City understands where we are
at all times throughout the project. Most of the work will be performed from PEI's Santa Clarita
Office located in the City's industrial area. The Project Manager is available to meet with the City
to provide the updates and support, as necessary.
TASK 8: PREPARE PLANS, SPECIFICATIONS, CONSTRUCTION DOCUMENTS & COST
ESTIMATE
PEI will prepare six sets of street improvement plans (24'' x 36" sheets), construction documents
(specifications) and construction cost estimates. The approximate budget of $22.9M will be
divided into 4 overlay projects, a federal overlay project, and a slurry seal project. Documents will
be consistent with the City's format and plan sets PEI has previously provided.
PEI will draft specifications and prepare details for typical sections, transitions, keycuts, digouts
and any necessary additional pavement work. Any portion of the work that requires clarification
will be submitted in the form of drafted plan views, details and elevations or cross sections, as
necessary. The plans will include existing signs, lane stripes with dimensions, pavement legends
and traffic signal loops affected by and within the proposed pavement maintenance and
rehabilitation treatment limits PEI will incorporate any new striping and signage plans provided by
the City. We will also incorporate any comments and revisions into the plan set.
60% package will be completed at ten (1 a) weeks after award on contract, 80% at twelve (12)
weeks, and 100% at fourteen (14) weeks after the contract award date.
if_-]""IPAAIQQ11IM&II1:120]:4d&'1=1:11[y*!
After the final submittal, PEI staff will be available to answer questions from the City concerning
the design. We will prepare addenda as required. In addition, we also will be available to answer
questions from contract administration personnel or contractors during the bidding process. We
will prepare bid tabulation sheets for each project from bidding information provided by the City.
TASK 10: CONSTRUCTION SUPPORT SERVICES
During the construction phase, PEI will be available to the City construction staff to answer
contractor's questions during construction regarding design.
TASK 11: DESIGN SUPPORT SERVICES
During the construction phase of the projects, PEI will provide design support services to the City.
These services can include (but are not limited to) answering RFI's, reviewing submittals, and
preparing change order street improvement plans, traffic control plans, construction
specifications, and construction cost estimate consistent with the City's format as well, as
preparing traffic sign age/striping plans, if required, which include the existing and proposed signs,
lane stripes with dimensions, pavement legends and traffic signal loops affected by the projects.
TASK 12: ON -SITE CONSTRUCTION SUPPORT SERVICES
PEI understands the City of Santa Clarita is requesting a person familiar with the construction
management process who will assist in the pavement projects. This person will work from an
office at the City Hall for approximately five days a week, as needed from the City, after the
contract is awarded.
The employee PEI will select to fill this role will be Sam Ho, P.E. We have chosen Sam because
of his familiarity with the City of Santa Clarita. Sam will be the project manager on the design
services for City's M0157 Annual Overlay and Slurry Seal Projects and supported in construction
management for the M0153 Annual Overlay & Slurry Seal Projects, and the M0179 Overlay &
Slurry Seal Projects. He worked closely with the City's Project Manager during the design and
construction phases of the projects. PEI also understands the person who will provide
construction management support will also work closely with the City's Project Manager and staff
to successfully complete the projects and protect the interest of the City. Given the complexity of
the projects, Sam's availability will ensure the projects run smoothly from start to finish and are
completed on -time and within budget.
Tasks to be perform by Sam Ho include, but are not limited to, tracking construction quantities,
project budget, preparation of construction documents, respond to construction related questions
from the contractor and City staff, answer technical design questions, attend weekly construction
status meetings, and be on call to provide support on any project related questions or tasks.
rd-
Estimated Project Schedule
Based on the recommended time frame for completion as stated in the RFP (Project M4157) and
from past experience working with the City of Santa Clarita, PE1 anticipates that the entire project
will take approximately fourteen (14) weeks to complete, from the `Notice to Proceed.' PE1 will
schedule the work after receiving a Notice to Proceed and contracts have been executed. We will
make every effort to complete tasks on time; however, inclement weather may result in delays.
DESCRIPTION
1
Preliminary Evaluation
2
Street Evaluation
3
Value Engineering
4
Field Measurements
5
Project Street
Investigations
6
Utility Company
Coordination
7
Bi-weekly Project Meetings
8
PS&Es
9
Bidder Support Services
10
Contractor Support
Services
11
Design Support Services
12
On -Site Construction
Support Services
During bidding phase
During construction phase
During construction phase
During construction phase
60 80 100
TOPavement Engineering Inc. Cost Proposal
City of Santa Clarita
Design & Construction Support Services
2024-2025 Overlay & Slurry Seal Program
Project M0157
Pavement Engineering's fee for the work is based on the referenced RFP and our experience
with similar projects performed for clients throughout the State of California.
Our estimated fee for the total project can be broken down as follows:
Task 1 —
Visual Inspection of Selected Streets
$26,800
Task 2 —
Deflection Testing & Coring
$114,760
Task 3 —
Recommendations and Value Engineering Reports
$31,950
Task 4 —
Field Measurements Necessary for Design
$30,240
Task 5 — Investigate Streets
$26,640
Task 6 —
Coordinate with Utility Companies
$5,120
Task 7 —
Assist with Bi-weekly Development Meetings
$20,240
Task 8 —
Prepare PS&E's
$170,400
Task 9 —
Bidding Support Services
$10,400
Task 10
— Construction Support Services
$10,560
Task 11
— Design Support Services
$69,210
Task 12
EstimatedTotal
— On -site Construction Support Services
Project --
$193,500
$709,820
The fees will be invoiced on a time and materials basis. All fees and costs associated with this
project are subject to final negotiation with the City of Santa Clarita.
The enclosed breakdown shows our estimated costs for each portion on the project. The
individual fees associated with each task will serve as a guideline for progress payments.
li I
CITY OF SANTA CLARITA
2024-2025 OVERLAY & SLURREAL SEAL PROGRAM, PROJECT M0157
Position Rate Hours Total
Senior Principal Engineer $270 40 $10,800
Senior Associate Engineer $215 40 $8,600
Assistant Engineer $185 40 $7,400
ask 1 Total Estimated Fee: $26,800
Senior Principal Engineer
$270
24
$5,760
Senior Engineering Technician
$165
80
$11,600
Dynaflect Operator
$575
56
$16,520
Dynaflect & Coring Crew Preparation
$185
8
$1,320
Coring Technician
$450
72
$17,280
R-value (ASTM D2844, CTM 301)
$500
24
$12,000
Mobilization
$5,100
Traffic Control
$12,000
MMMMAW"Task
2 Total Estimated Fee:$114,760
Senior Principal Engineer $270 20 $5,400
Senior Associate Engineer $215 30 $6,450
Assistant Engineer $185 60 $11,100
Engineering Technician $150 60 $9,000
Task 3 Total Estimated Fee: $31,650
Senior Associate Engineer $215 16 $3,440
Assistant Engineer $185 80 $14,800
Engineering Technician $150 80 $12,000
Task 4 Total Estimated Fee: $30,240
Senior Principal Engineer $270 24 $6,480
Senior Associate Engineer $215 80 $17,200
Assistant Engineer $185 16 $2,960
Task 5 Total Estimated Fee: $26,640
CONTINUED
/0-
CITY OF SANTA CLARITA
2024-2025 OVERLAY & SLURREAL SEAL PROGRAM, PROJECT M0157
Senior Associate Engineer
Clerical
$215 8
$85 40
Task 6 Total Estimated Fee:
$1,720
$3,400
$5,120
Senior Principal Engineer $270 24 $6,480
Senior Associate Engineer $215 64 $13,760
Task 7 Total Estimated Fee: $20,240
Senior Principal Engineer
$270
60
$16,200
Senior Associate Engineer
$215
240
$51,600
Assistant Engineer
$185
240
$44,400
Senior Engineering Technician
$165
120
$19,800
Engineering Technician
$150
256
$38,400
Task 8 Total Estimated
Fee:
$170,400
TASK • BIDDING SUPPORT
Senior Principal Engineer
$270
16
$4,320
Senior Associate Engineer
$215
16
$3,440
Senior Engineering Technician
$165
16
$2,640
ask 9 Total Estimated
Fee:
$10,400
Senior Principal Engineer
Senior Associate Engineer
Senior Principal Engineer
Senior Associate Engineer
Senior Engineering Technician
Engineering Technician
Senior Associate Engineer
$270 20 $5,400
$215 24 $5,160
Task 10 Total Estimated Fee: $10,560
$270 56
$15,120
$215 108
$23,220
$165 98
$16,170
$150 98
$14,700
Task 11 Total Estimated Fee:
$69,210
$215 900 $193,500
Task 12 Total Estimated Fee: $193,500
/0-
/0- Pavement Engineering Inc. Fee Schedule
Engineering & Landscape Architect Services
Senior Principal Engineer..............................................................................................$270/hr
PrincipalEngineer.........................................................................................................$240/hr
Senior Associate Engineer............................................................................................$215/hr
Associate Engineer.......................................................................................................$190/hr
AssistantEngineer........................................................................................................$185/hr
Technical Services
Project & Construction Managers.................................................................................$190/hr
Senior Engineering Technician.....................................................................................$165/hr
Engineering Technician.................................................................................................$150/hr
CADDrafting.................................................................................................................$130/hr
Clerical.......................................................................................................................... $ 85/hr
Field Services
PW Dynaflect Operator*................................................................................................$575/hr
PW Coring Technician*.................................................................................................$450/hr
* Two (2) hour minimum
Basis of Charges
Miscellaneous Charges
Equipment rental, reproductions, testing (other than
by PEI), photographic expenses and other outside services: ................................ Cost + 15%
Payments
Invoices will be submitted either semi-monthly or monthly and are payable upon receipt.
Interest of 1-1/2% per month (but not exceeding the maximum rate allowable by law) will be
payable on any amounts not paid within 30 days, payment thereafter to be applied first to
accrued interest and then to the principal unpaid amount. Attorneys' fees or other costs
incurred in collecting any delinquent amount shall be paid by the client.
Id-
/0-
Statement of Offer & Signature
PEI's proposal (response file and project fees) is signed by an individual authorized to bind PEI.
This proposal is a firm offer for a 120-day period, and the proposed work will be performed at
our "not -to -exceed" price listed above. This includes all deliverables and meeting attendance as
laid out in the scope of work.
/0-