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HomeMy WebLinkAbout2024-12-10 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, December 10, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION McLean CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Recognition for Senator Scott Wilk PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS FISCAL YEAR 2024-2025 MID -YEAR BUDGET ADJUSTMENTS - As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment Agency of the City of Santa Clarita: Adopt a resolution amending the budgets for Fiscal Year 2023-2024 and Fiscal Year 2024-2025. 2. Adopt a resolution amending the classification plan and salary schedules, providing Page 2 changes to benefit contributions for employees and retirees, and establishing a retirement health savings program for employees of the City of Santa Clarita. Adopt a resolution to authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fee Fund (452) in the amount of $7,000,000. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024 Regular Meeting. 4. CHECK REGISTER NO. 25 - Check Register No. 25 for Period 11/01/24 through 11/14/24 and 11/21/24. Electronic Funds Transfers for the Period 11/04/24 through 11 / 15/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25. 5. FEDERAL ADVOCACY SERVICES: MMO PARTNERS CONTRACT - The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal legislative advocacy services. The firm's current contract expires on December 31, 2024. The City Council is requested to consider awarding a new two-year contract for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress. RECOMMENDED ACTION: City Council: Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress, in the amount not to exceed $77,000 annually. 2. Authorize the City Manager or designee to execute all contracts and associated Page 3 documents subject to City Attorney approval. 6. SANTA CLARITA 2025 EXECUTIVE AND LEGISLATIVE PLATFORM - This document will provide guidance to City of Santa Clarita (City) staff on legislative and regulatory issues of interest to the City Council and assist City staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2025 Executive and Legislative Platform. 7. VIA PRINCESSA PARK, PROJECT P3033 - GRANT FUND AGREEMENT, LICENSE AGREEMENT, EASEMENTS, AND ENVIRONMENTAL MITIGATION CREDITS - This item considers executing the Measure W Fund Transfer Agreement with the Los Angeles County Flood Control District, the License Agreement with the Los Angeles County Metropolitan Transportation Authority, sewer easements with the Santa Clarita Valley Sanitation District, and maintenance access easements with adjacent property owners, and authorizes the purchase of environmental mitigation credits for the project. RECOMMENDED ACTION: City Council: 1. Authorize the City Manager or designee to execute the Fund Transfer Agreement and any associated addendums with the Los Angeles County Flood Control District for Measure W Safe, Clean Water Program funding, subject to City Attorney approval. 2. Authorize the City Manager or designee to execute the License Agreement with the Los Angeles County Metropolitan Transportation Authority for the Via Princessa Park pedestrian and vehicle undercrossing, subject to final modifications and City Attorney approval. Authorize the purchase of 0.83 acres of mitigation credits from Land Veritas Corporation in the amount of $404,000 and authorize the City Manager or designee to execute the Agreement for Sale of Credits, subject to City Attorney approval. 4. Authorize the City Manager or designee to grant easements to the Santa Clarita Valley Sanitation District of Los Angeles County for sewer alignment and access. 5. Authorize the City Manager or designee to accept the quitclaim easement from Santa Clarita Valley Sanitation District of Los Angeles County to the City of Santa Clarita on property owned by the City of Santa Clarita, Assessor's Parcel Number 2836-002- 922. 6. Approve and authorize the City Manager or designee to execute a transfer of the City of Santa Clarita's easement on Assessor's Parcel Number 2836-001-035, to the Santa Clarita Valley Sanitation District. 7. Approve and authorize the City Manager or designee to execute a no -fee bill of sale Page 4 to transfer ownership to the Santa Clarita Valley Sanitation District of approximately 22 feet of an existing City -owned sewer, located on property owned by the City of Santa Clarita, Assessor's Parcel Number 2836-002-922. Authorize the City Manager or designee to accept a grant of easement from Cordova Associates, Assessor Parcel Number 2836-001-035, for the City of Santa Clarita- owned sanitary sewer, appurtenant structures, and ingress and egress purposes. 9. Authorize the City Manager or designee to accept on behalf of the public an offer of dedication and grant of easement for maintenance access purposes on Assessor Parcel Numbers 2836-002-046 and 2836-001-034. 10. Authorize an expenditure in an amount of $76,529.25 to purchase the maintenance access easement on Assessor Parcel Number 2836-002-046. 11. Appropriate one-time funds in the amount of $435,000 from the Measure W Safe, Clean Water Fund (Fund 271) to Via Princessa Park, Project P3033, expenditure account P3033271-516101 and decrease expenditure account P3033259-516101 to the Miscellaneous Grant Fund (Fund 259) by $435,000. 12. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 8. THE RINK SPORTS PAVILION - PHASE II, PROJECT P3034 - PLANS AND SPECIFICATIONS, CONSTRUCTION CONTRACT, AND PROFESSIONAL SERVICES CONTRACTS - This item considers awarding a construction contract and professional services contracts for The Rink Sports Pavilion project. The improvements include a 25,000-square-foot building, spectator seating, an audio/disc jockey booth with sound and lighting system, a full commercial kitchen with a designated special event area, and landscaping. RECOMMENDED ACTION: City Council: Approve the plans and specifications for The Rink Sports Pavilion — Phase II, Project P3034. 2. Award the construction contract to AMG and Associates, Inc., in the amount of $21,553,000 and authorize a contingency in the amount of $2,155,300, for a total contract amount not to exceed $23,708,300. Award a professional services contract to Willdan Engineering to provide labor compliance services, in the amount of $40,550 and authorize a contingency in the amount of $4,055 for a total contract amount not to exceed $44,605. 4. Award a professional services contract to Twining, Inc., to provide special inspections and material testing services in the amount of $348,631 and authorize a Page 5 contingency in the amount of $34,863, for a total contract amount not to exceed $383,494. Extend the current professional services contract and authorize an increased expenditure authority for construction support services with Anil Verma Associates, Inc., in the amount of $621,878 and authorize a contingency in the amount of $62,188, for a revised total contract amount not to exceed $2,396,653. 6. Extend the current professional services contract and authorize an increased expenditure authority for construction management services with RP Development Services, in the amount of $309,925 and authorize a contingency in the amount of $30,993, for a revised total contract amount not to exceed $918,167. 7. Extend the current professional services contract and authorize an increased expenditure authority for geotechnical construction support services with RT Frankian and Associates, in the amount of $60,000 and authorize a contingency in the amount of $6,000, for a revised total contract amount not to exceed $166,140. Appropriate one-time funds in the amount of $300,000 from the Facilities Fund (Fund 723) to The Rink Sports Pavilion, Project P3034, expenditure account P3034723-516101. 9. Appropriate one-time funds in the amount of $219,936 to The Rink Sports Pavilion Art account A3004602-516101; increase Facilities Fund transfers out account 7239500-710602 and transfers in account 602-600723 by $219,936. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. CONTRACT FOR THE PURCHASE AND DELIVERY OF THREE LOCAL HYDROGEN FUEL CELL ELECTRIC BUSES - Council to consider awarding a contract to New Flyer of America Corporation for the purchase and delivery of three hydrogen fuel cell electric transit buses. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute a contract with New Flyer of America Corporation for the purchase of three hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $4,803,192, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 10. BEGONIAS LANE PARK PLAYGROUND RENOVATION- PROJECT P3036 DESIGN AND CONSTRUCTION CONTRACT - This item considers award of a design/build contract for the playground renovation at Begonias Lane Park. RECOMMENDED ACTION: City Council: Page 6 1. Award a design -build contract to Great Western Installations, Inc., to design and build a play area at Begonias Lane Park in the amount of $1,013,043 and authorize a contingency in the amount of $101,304, for a total contract amount not to exceed $1,114,347. 2. Find the Begonias Lane Park Play Area exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS FUTURE MEETINGS The next regular meeting of the City Council will be held January 14, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On December 5, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7