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Home My WebLink About2024-06-25 - AGENDA REPORTS - RANGER PATROL SERVICES CONTRAgenda Item: 14 CITY OF SANTA CLARITA AGENDA REPORT CONSENT CALENDAR CITY MANAGER APPROVAL: Li ' DATE: June 25, 2024 SUBJECT: RANGER PATROL SERVICES IN OPEN SPACE AREAS CONTRACT DEPARTMENT: Neighborhood Services PRESENTER: Susan Nelson RECOMMENDED ACTION City Council: Award a three-year contract with the Mountains Recreation and Conservation Authority for ranger patrol services for the City of Santa Clarita open space areas, in the amount of $325,740, plus a 10 percent contingency in the amount of $32,574, for a total contract amount not to exceed $358,314. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options beginning in year three, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. BACKGROUND The City of Santa Clarita (City) has secured nearly 13,000 acres of open space for public use. The City has contracted and partnered with the Mountains Recreation and Conservation Authority (MRCA) for the past ten years to provide ranger patrol services for the City in open space areas such as East Walker Ranch, Elsmere Canyon, Haskell Canyon, Golden Valley Open Space, Newhall Pass, Quigley Canyon, Wildwood Canyon, Rivendale, Tapia, San Francisquito, Skyline Ranch, Plum Canyon, Tesoro, Lang Station, and Aidlin Hills. Page 1 Packet Pg. 247 The MRCA is a local government public entity established by the state legislature and is dedicated to the preservation and management of local open space and parkland. In addition to owning and maintaining parkland, the MRCA provides ranger services. The MRCA Rangers (Rangers) are sworn California Peace Officers, trained to patrol and maintain open space properties with sensitive environmental areas, and have the authority to issue citations and make arrests. The Rangers can be contracted by public agencies to complete specific duties in alignment with their ongoing mission of protecting and preserving open space areas. The MRCA provides ranger patrol services, emergency call -out availability, parking enforcement, and abatement of minor hazards. During the procurement process, staff determined that the MRCA is the only provider of ranger services that can patrol the City's Open Space areas. The MRCA offers unique services that specialize in security management of Open Space properties that no other patrol services offer. Based on this information, a single source procurement request was processed and approved by the City's Purchasing Division. Staff recommends awarding a contract with the MRCA for ranger patrol services based on the successful past performance and their knowledge of the City's open space areas. ALTERNATIVE ACTION Other action as determined by City Council. FISCAL IMPACT The resources required to implement the recommended action are contained within the City of Santa Clarita's adopted FY 2024-25 budget. ATTACHMENTS Proposed Santa Clarita Valley Open Space 2024 Proposed Golden Valley Open Space 2024 Page 2 Packet Pg. 248 14.a MOUNTAINS RECREATION & CONSERVATION AUTHORITY N �m� ' RANCRO Los Angeles River Center and Gardens i! y aecR Mi oN 570 West Avenue Twenty-six, Suite 100 AND PpkR D9TRCT Los Angeles, California 90065 N *. Phone (323) 221 9944 Fax (323) 221 9934 April 22, 2024 Mr. Jeff Morrison Open Space and Trails Administrator 23920 Valencia Blvd. Suite 120 Santa Clarita, CA 91365 Proposal for Ranger Services Santa Clarita Valley Open Space Dear Mr. Morrison, The Mountains Recreation and Conservation Authority (MRCA) is submitting a proposal to provide Ranger Services. Scope of Work: The MRCA will provide Ranger patrols not to exceed a total of nineteen (19) hours per week. Rangers will patrol locations on a rotating basis with an emphasis on minimizing driving time between properties and proactive policing. Rangers will be available for callouts 24 hours a day, which will be as part of the overall contract not to exceed 925 hours per fiscal year. Overtime costs will apply as part of the contract. Rangers will use the MRCA Ordinance to provide park and resources protection for this property. Locations: East Walker Ranch, Elsmere Canyon, Haskell Canyon Open Space, New Hall Pass Open Space, Quigley Canyon Open Space, Wildwood Canyon, Rivendale Park and Open Space, Tapia Canyon Open Space, San Francisquito Canyon Open Space, Skyline Ranch Open Space, Plum Canyon Open Space, Tesoro Open Space, Lang Station Open Space, Aidlin Open Space, and other future Open Space areas to be determined by the City. Budget: Patrol Rate: FY23.24 - $108 per hour x 925 hours = not to exceed $100,000. This proposal is valid through June 30t", 2024. A local public agency exercising joint powers of the Santa Monica Mountains Conservancy, the Conejo Recreation & Park and the Rancho Simi Recreation & Park District pursuant to Section 6500 et seq. of the Government Code. Packet Pg. 249 14.a MRCA Ranger Patrol Services Proposal Santa Clarita Valley Open Space April 22, 2024 2 Patrol Rate shall increase on an annual basis by the amount equal to the annual percentage increase change of the Consumer Price Index (CPI) Los Angeles County area. The parties agree to use the all items category rate published in the month preceding the renewal rate. The City of Santa Clarita and MRCA agree that the Patrol Rate will increase by a minimum of three percent (3%) or the CPI increase, whichever is higher. Billing: The MRCA will invoice on a quarterly basis providing status reports upon request. Terms of Agreement: This term is for three (3) years; with the option of two (2) one-year extensions. If Agreement is renewed with the option of the (2) one-year extensions, the patrol rate will be determined at that time and executed in the form of an Amendment for years 4 and 5. Thank you for giving MRCA the opportunity to provide your City, residents and visitors with a positive and safe experience while visiting the Santa Clarita Valley Open Space. We look forward to continuing our mutual beneficial partnership. Please address any questions or concerns to me at Fernando. gomez(a-)-mrca.ca. gov or at (323) 221-9944 ext. 141. Sincerely, Fernando Gomez Chief Ranger CC: Lillian Ikuta, Contracting Officer Basem Mosaad, Financial Officer Packet Pg. 250 14.b MOUNTAINS RECREATION & CONSERVATION AUTHORITY N RANCHO Los Angeles River Center and Gardens z m Simi k, , aecRe>roN 570 West Avenue Twenty-six, Suite 100 AND PARK RICT \ < D9TRACT Los Angeles, California 90065 N Phone (323) 221-9944 Fax (323) 221-9934 April 22, 2024 Mr. Jeff Morrison Open Space and Trails Administrator 23920 Valencia Blvd. Suite 120 Santa Clarita, CA 91365 Proposal for Ranger Services Golden Valley Open Space Dear Mr. Morrison, The Mountains Recreation and Conservation Authority (MRCA) is submitting a proposal to provide Ranger Services at Golden Valley Open Space. Scope of Work: The MRCA will provide Ranger patrols not to exceed a total of five (5) hours per week. Rangers will patrol locations on a rotating basis with an emphasis on minimizing driving time between properties and proactive policing. Rangers will be available for callouts 24 hours a day, which will be as part of the overall contract not to exceed 260 hours per fiscal year. Overtime costs will apply as part of the contract. Rangers will use the MRCA Ordinance to provide park and resources protection for this property. Budget: Patrol Rate: FY23.24 - $108 per hour x 260 hours per fiscal year = $28,080. This proposal is valid through June 30t", 2024. Patrol Rate shall increase on an annual basis by the amount equal to the annual percentage increase change of the Consumer Price Index (CPI) Los Angeles County area. The parties agree to use the all items category rate published in the month preceding the renewal rate. The City of Santa Clarita and MRCA agree that the Patrol Rate will increase by A local public agency exercising joint powers of the Santa Monica Mountains Conservancy, the Conejo Recreation & Park and the Rancho Simi Recreation & Park District pursuant to Section 6500 et seq. of the Government Code. Packet Pg. 251 14.b MRCA Ranger Patrol Services Proposal Golden Valley Open Space April 22, 2024 2 a minimum of three percent (3%) or the CPI increase, whichever is higher. Billing: The MRCA will invoice on a quarterly basis providing status reports upon request. Terms of Agreement: This term is for three (3) years; with the option of two (2) one-year extensions. If Agreement is renewed with the option of the (2) one-year extensions, the patrol rate will be determined at that time and executed in the form of an Amendment for years 4 and 5. Thank you for giving MRCA the opportunity to provide your City, residents and visitors with a positive and safe experience while visiting the Golden Valley Open Space. We look forward to continuing our mutual beneficial partnership. Please address any questions or concerns to me at Fernando. gomez(a-)-mrca.ca. gov or at (323) 221-9944 ext. 141. Sincerely, Fernando Gomez Chief Ranger CC: Lillian Ikuta, Contracting Officer Basem Mosaad, Financial Officer Packet Pg. 252