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HomeMy WebLinkAbout2024-11-12 - AGENDAS - REGCITY OF SANTA CLARITA , CITY COUNCIL REGULAR MEETING Tuesday, November 12, 2024 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Native American Heritage Month Proclamation Sister Cities Young Artist and Authors Showcase Zonta Club of Santa Clarita Valley 50th Anniversary Recognition Recycling All Star Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. Page 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 17, 2024 Special Meeting. 2. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 22, 2024 Special Meeting. 3. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the October 22, 2024 Regular Meeting. 4. CHECK REGISTER NO. 22 - Check Register No. 22 for Period 09/20/24 through 10/03/24 and 10/10/24. Electronic Funds Transfers for the Period 09/23/24 through 10/04/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 22. 5. RECREATION MANAGEMENT SYSTEM REPLACEMENT CONTRACT - This item considers an award of a five-year contract to Kaizen Labs for a new, state-of-the-art Recreation Management System (RMS) that will serve as the customer portal, point -of - sale, and management platform for the City's popular recreation programs. RECOMMENDED ACTION: City Council: 1. Award a five-year contract to Kaizen Labs for the replacement of the City of Santa Clarita's Recreation Software Management System for a total amount not to exceed $1,360,000. 2. Appropriate funding in the amount of $160,000 from the Technology Replacement Fund (Fund 720) to Expenditure Account 7202203-516101 for Fiscal Year 2025-26. Authorize an ongoing annual appropriation from the General Fund balance (Fund 100) to Technology Services Expenditure Account 1002200-516101 for annual support, hosting, and maintenance beginning in Fiscal Year 2026-27 for $169,150, Fiscal Year 2027-28 for $75,000, Fiscal Year 2028-29 for $50,000, and Fiscal Year 2029-30 for $35,000, contingent upon the appropriation of funds in the annual budget for such fiscal years. 4. Authorize an ongoing annual appropriation from the General Fund balance (Fund Page 3 100) to Finance Expenditure Account 1002102-516132 for credit card processing fees beginning in Fiscal Year 2025-26 for $54,000, with an annual increase of three percent through Fiscal Year 2029-30 based on increased estimated revenue projections. 5. Authorize the City Manager or designee to modify the award over the course of the contract term with Kaizen Labs based on revenue actuals. 6. Authorize the City Manager or designee to execute all contracts and associated documents and approve future upgrades at no additional cost, subject to City Attorney approval. 6. FLOCK SAFETY AUTOMATED LICENSE PLATE READER CAMERAS CONTRACT - City Council to consider approving a two-year contract with an option for two, one-year renewals with Flock Safety for the lease and deployment of 35 Automated License Plate Reader cameras. RECOMMENDED ACTION: City Council: 1. Approve a two-year contract with Flock Group, Inc. for the lease of 35 Flock Safety Automated License Plate Reader cameras in an amount of $261,250, with an option for two, one-year renewals in an amount of $125,000 annually, for a total amount not to exceed $511,250. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 7. VALENCIA HERITAGE TENNIS COURT IMPROVEMENTS DESIGN CONTRACT PROJECT P1021 - This item considers an award for a design contract for tennis courts improvements at Valencia Heritage Park, which includes an additional tennis court, site improvements and amenities. RECOMMENDED ACTION: City Council: Award a design contract to Hirsch and Associates, Inc., for the Valencia Heritage Tennis Court Improvements Design Project P1021 in the amount of $81,420 and authorize a contingency in the amount of $8,142, for a total contract amount not to exceed $89,562. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 4 8. FIRST AMENDMENT TO THE AGREEMENT FOR THE PROVISION OF GARBAGE, RECYCLABLE MATERIALS, AND ORGANIC WASTE COLLECTION SERVICES AND ANNUAL RATE ADJUSTMENT - This is an Amended and Restated Agreement and a request for an annual rate adjustment for Solid Waste Collection Services. RECOMMENDED ACTION: City Council adopt a resolution approving the Amended and Restated Agreement between the City of Santa Clarita and Burrtec Waste Industries, Inc., for the provision of garbage, recyclable materials, organic waste collection, and the annual rate adjustment. 9. PRESERVATION OF 40 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, ENCORE PROPERTY, ASSESSOR PARCEL NO.2865-021-004 - This item considers the acquisition of this property supporting the City's commitment to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley. RECOMMENDED ACTION: City Council: 1. Approve the purchase of 40+/- acres of real property northwest of the City of Santa Clarita, Assessor Parcel Number 2865-021-004, at a total cost of $195,310, which includes property purchase price, escrow, title, due diligence costs, maintenance, and payment of annual property taxes. 2. Appropriate one-time funds in the amount of $195,310 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104. Appropriate ongoing funds in the amount of $8,600 from Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Accounts 3587501-518503 ($3,600) and 3587501-511101 ($5,000) for annual property taxes and ongoing maintenance. 4. Find this acquisition exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). 5. Authorize the City Manager or designee, to execute all documents, subject to City Attorney approval. 10. PRESERVATION OF 169 +/- ACRES OF REAL PROPERTY IN LOS ANGELES COUNTY, HARTIGAN PROPERTY, ASSESSOR PARCEL NOS. 3211-001-034, 3211-001-042, 3214-022-024, AND 3214-022-025 - This item considers the acquisition of this property supporting the City's commitment to preserve open space lands in an effort to complete the open space greenbelt surrounding the Santa Clarita Valley. RECOMMENDED ACTION: City Council: Page 5 Approve the purchase of 169+/- acres of real property northeast of the City of Santa Clarita, Assessor Parcel Numbers 3211-001-034, 3211-001-042, 3214-022-024, 3214-022-025, at a total cost of $702,046, which includes property purchase price, escrow, title, due diligence costs, maintenance, and payment of annual property taxes. 2. Appropriate one-time funds in the amount of $664,837 from the Open Space Preservation District Fund (Fund 358) to Open Space Preservation District Expenditure Account 3587501-520104 and $37,209 from the General Fund (Fund 100) to Property Acquisition Account 1007503-520104. Appropriate ongoing funds in the amount of $17,538 from the Open Space Preservation District Fund (Fund 358) to Open Space Expenditure Accounts 3587501-518503 ($12,803) and 3587501-511101 ($4,735) for annual property taxes and ongoing maintenance. 4. Appropriate ongoing funds in the amount of $982 from the General Fund (Fund 100) to Finance Administration Account 1002100-518503 ($717) and to the Property Acquisition Management Expenditure Account 1007503-514101 ($265) for annual property taxes and ongoing maintenance. Find this acquisition exempt from review under the California Environmental Quality Act (CEQA) pursuant to Article 19, Section 15313 (Class 13); Section 15317 (Class 17); and Section 15325 (Class 25). 6. Authorize the City Manager or designee, to execute all documents, subject to City Attorney approval. 11. 2024-25 CIRCULATION IMPROVEMENT PROGRAM, PROJECT C0073 - DESIGN CONTRACT - This item considers awarding a design contract for the 2024-25 Circulation Improvement Program project. The project will modify three existing intersections to enhance traffic circulation and maximize capacity. The intersections include Newhall Ranch Road and McBean Parkway, Golden Valley Road and Centre Pointe Parkway, and Magic Mountain Parkway and Valencia Boulevard. RECOMMENDED ACTION: City Council: Award the design contract to Encompass Consultant Group, Inc. for the 2024-25 Circulation Improvement Program, Project C0073, in the amount of $382,204 and authorize a contingency in the amount of $38,220, for a total contract amount not to exceed $420,424. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 6 12. SAFE ROUTES TO SCHOOL, PLACERITA JUNIOR HIGH SCHOOL AND HART HIGH SCHOOL, PROJECT C2030 - DESIGN CONTRACT - This item considers awarding a design contract to provide design services for the Safe Routes to School, Placerita Junior High School and Hart High School project. The improvements include crossing, sidewalk, and shared bike lane enhancements on the streets surrounding the schools. RECOMMENDED ACTION: City Council: Award the design contract to MNS Engineers, Inc., for the Safe Routes to School, Placerita Junior High School and Hart High School, Project C2030, in the amount of $193,400 and authorize a contingency in the amount of $19,340, for a total contract amount not to exceed $212,740. 2. Appropriate one-time funds in the amount of $217,740 from the Transportation Development Act (TDA) Article 8 — Street and Road Fund (Fund 233) to expenditure account C2030233-516101. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 13. RIVERVIEW PROJECT - MASTER CASE 21-205 - This item considers approval of the Riverview Project (Master Case 21-205), including 318 residential units and 127,000 square feet of commercial space located at the current Saugus Speedway property. RECOMMENDED ACTION: City Council adopt a resolution adopting the Mitigated Negative Declaration (MND) prepared for the project and approving Master Case 21-205, including Architectural Design Review 21-025, Conditional Use Permit 21-014, Development Review 21-019, Hillside Development Review 22-001, Minor Use Permit 21-027, Oak Tree Permit 21- 003, and Tract Map 83605, subject to the conditions of approval. 14. CONTRACT EXPENDITURE AUTHORITY FOR ON -CALL BUILDING & SAFETY CONSULTING FIRMS - This item considers an increase in expenditure authority for contracts with previously selected, qualified vendors to provide as -needed building plan review, building inspection, and permit -related professional services to the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase to the City of Santa Clairta's on -call Building & Safety consulting firms JAS Pacific, Scott Fazekas & Associates, Interwest Consulting Group, and TRB and Associates in the amount of $500,000, resulting in a total on -call expenditure authority amount of $1,000,000 for Fiscal Year 2024-25. 2. Appropriate one-time funds in the amount of $500,000 from the General Fund (Fund Page 7 100) to Building & Safety Expenditure Account 1003800-516101. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. LETTER OF AGREEMENT WITH SANTA CLARITA VALLEY AUTOMOBILE DEALERS ASSOCIATION FOR THE SHOP LOCAL PROGRAM - City Council to consider the continuance of a public/private partnership agreement with the Santa Clarita Valley Automobile Dealers Association for the Shop Local program. RECOMMENDED ACTION: City Council: Approve $70,000 for a public/private partnership with the Santa Clarita Automobile Dealers Association for continuing the Shop Local program for Fiscal Year 2024-25, per the attached Letter of Agreement. 2. Authorize the City Manager or designee to execute all contract documents and up to four annual renewal options, subject to City Attorney approval, not to exceed $70,000 in each fiscal year, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Audrey Quiros, Dr. Lester A. Tanner, Grace Elliott, and Steve Zimmer FUTURE MEETINGS The next regular meeting of the City Council will be held November 26, 2024, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On November 7, 2024, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8 I PROCLAMATION e Native American Heritage Month r November 2024 0 WHEREAS, November is nationally recognized as Native American Heritage Month which is a m time to celebrate, foster, and promote the well-being of the Indigenous nations across the United d States; and = C U WHEREAS, the City of Santa Clarita takes this time to recognize the hardships and triumphs of Native American people throughout Santa Clarita and United States history; and a w WHEREAS, the Fernandeno Tataviam Band of Mission Indians descend from the lands now % known as the City of Santa Clarita, as well as the San Fernando Valley, Antelope Valley, Simi Valley, and parts of the Angeles National Forest; and a N C WHEREAS, the Santa Clarita Public Library has partnered with the Fernandeno Tataviam Band B of Mission Indians to provide educational opportunities for the public to learn more about the E rich heritage of Native American communities; and 2 WHEREAS, in 2019 the Fernandeno Tataviam Band of Mission Indians partnered with the Santa r Clarita Public Library on an initiative that allows the public to learn more about the heritage of 0 Native American communities through the development of Yawayro kits; and d rn m WHEREAS, the Santa Clarita Public Library has extended this collaboration to also include the Natural History Museum of Los Angeles to feature kits that contain additional books and items; _ c and M u WHEREAS, the Yawayro: Indigenous Awareness & Literacy Development book kits are E available at all Santa Clarita Public Libraries to provide the public with an interactive, enriching d experience that honors Native American heritage for years to come. 2 z NOW, THEREFORE, the City of Santa Clarita does hereby proclaim November as 0 Native American Heritage Month and encourages residents to explore these opportunities to r honor the Native American Heritage in our valley. Signed this 12th day of November, 2024 Cameron Smyth, Mayor Santa Clarita, California Packet Pg. 9