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HomeMy WebLinkAbout2025-01-14 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 14, 2025 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Gibbs CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Martin Luther King Jr. Day Proclamation Municipal Management Association of Southern California Organizational Excellence Award PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS UNFINISHED BUSINESS LOCAL APPOINTMENTS - As a result of the November 5, 2024, General Municipal Election, vacancies exist on the Planning Commission; Parks, Recreation, and Community Services Commission; Arts Commission; and the Open Space Preservation District Financial Accountability and Audit Panel. This item considers nominations to each of these positions. RECOMMENDED ACTION: City Council: 1. Councilmembers Ayala and Gibbs nominate and Council approve regular appointments to the Planning Commission; Parks, Recreation and Community Services Commission; Arts Commission; and Open Space Preservation District Financial Accountability and Audit Panel for a full term of four years, ending Page 2 December 31, 2028. 2. Mayor Miranda nominate and Council approve one unscheduled vacancy appointment to the Planning Commission for a partial term, ending December 31, 2026. 3. Direct the City Clerk to update and post the Local Appointments List, and designate all branches of the Santa Clarita Public Library to receive a copy of the list. NEW BUSINESS 2. BURRTEC WASTE INDUSTRIES, INC. REQUEST TO USE AN ALTERNATIVE DISPOSAL FACILITY - This item considers the authorization of Burrtec Waste Industries, Inc. to enter into an agreement with an alternative disposal facility. RECOMMENDED ACTION: City Council, in accordance with the Solid Waste Franchise Agreement with Burrtec Waste Industries dated November 12, 2024, authorize the City Manager to execute such documents that may be required to confirm the City's consent for Burrtec to utilize landfills other than the Chiquita Canyon Landfill for solid waste disposal. 3. MAYOR SELECTION PROCESS - At the December 10, 2024, City Council meeting, the City Council directed staff to bring back an agenda item to discuss and consider changes to the Mayor Selection Process. RECOMMENDED ACTION: City Council discuss the Mayor Selection Process and provide direction to staff. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. APPROVAL OF SPECIAL MEETING -COUNCIL REORGANIZATION MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 10, 2024 Special Meeting -Council Reorganization. 5. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the December 10, 2024 Regular Meeting. Page 3 6. CHECK REGISTER NO. 26 - Check Register No. 26 for Period 11/15/24 through 11/28/24 and 12/05/24. Electronic Funds Transfers for the Period 11/18/24 through 11 /29/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 26. 7. FISCAL YEAR 2024 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM - The City of Santa Clarita has been awarded a grant for a total of $20,737 by the United States Department of Justice, Bureau of Justice Assistance, through the Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant program. The program allows state and local governments to support a broad range of activities to prevent and respond to crime, based on local needs and conditions. RECOMMENDED ACTION: City Council: 1. Accept Fiscal Year 2024 Edward Byrne Memorial Justice Assistance Grant funds from the U.S. Department of Justice, Bureau of Justice Assistance. 2. Appropriate funds in the amount of $20,737 to Justice Assistance Grant 2024 (Fund 206) Special Supplies account 2066107-511101 and increase BJA Law Enforcement Grant (Fund 206) revenue account 206-446125 by $20,737. Authorize the City Manager, or designee, to execute all contracts and associated documents subject to City Attorney approval. 8. FISCAL YEAR 2025-26 RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE - Pursuant to HSC section 34177 (o)(1), Successor Agencies shall submit an Oversight Board approved annual Recognized Obligation Payment Schedule to the Department of Finance and the County Auditor -Controller by February 1, 2016, and each February 1 thereafter. RECOMMENDED ACTION: City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Fiscal Year 2025-26 Recognized Obligation Payments Schedule for submittal to the Department of Finance. 9. ANNUAL IMPACT FEE REPORT - The Mitigation Fee Act, as outlined in California Government Code Sections 66000 et seq., establishes certain legal and procedural parameters for the charging of development impact fees. The Mitigation Fee Act requires local agencies prepare an annual and five-year report that provide specific information about those fees. RECOMMENDED ACTION: City Council adopt a resolution accepting and adopting the Annual Impact Fee Report. Page 4 10. RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM THE SURPLUS LAND ACT AND APPROVAL OF A LOT LINE ADJUSTMENT, LAND EXCHANGE, AND AN EASEMENT WITH VISTA CANYON, LLC - This item considers adopting a resolution declaring a portion of City -owned property exempt from the Surplus Land Act and the approval of a lot line adjustment, land exchange, and an easement with Vista Canyon, LLC. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring a portion of the Assessor's Parcel Number 2840-029- 901 as exempt surplus land under the Surplus Land Act. 2. Authorize the City Manager or designee to execute the lot line adjustment and the property exchange with Vista Canyon, LLC. Authorize the City Manager or designee to grant Vista Canyon, LLC, an easement for landscape improvements and maintenance. 4. Authorize the City Manager or designee to execute all necessary documentation to complete the property exchange, subject to City Attorney approval. 11. NORTH OAKS PARK POOL AND SANTA CLARITA PARK POOL DECK REPAIR AND REPLACEMENT PROJECT P0027, AND CONSTRUCTION CONTRACT - This item considers the plans, and specifications, and a construction contract for the North Oaks Park Pool and Santa Clarita Park Deck Repairs and Replacement projects. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project P0027. 2. Find the North Oaks Park and Santa Clarita Park Pool Deck Repair and Replacement Project exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. Award the construction contract to Estate Design & Construction in the amount of $424,092 and authorize a contingency in the amount of $63,613, for a total contract amount not to exceed $487,705. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 5 12. THE RINK SPORTS PAVILION - CIVIC ART CONTRACT - This item considers the awarding of a contract for the Civic Art project included with The Rink Sports Pavilion. RECOMMENDED ACTION: City Council: 1. Award a contract to Annette Coleman in the amount of $80,000 for the civic art piece, "Kaleidoscope Sound Hallway," to be located at The Rink Sports Pavilion. 2. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 13. ARTS DEVELOPMENT PLAN CONSULTANT CONTRACT - This item considers awarding a contract to Keen Independent Research, LLC, to provide consulting services for an Arts Development Plan. RECOMMENDED ACTION: City Council: Award a professional services agreement in the amount of $90,000 to Keen Independent Research, LLC, to prepare the City of Santa Clarita Arts Development Plan. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 14. 2024-25 CITYWIDE MAJOR THOROUGHFARE MEDIAN REFURBISHMENT, PLUM CANYON ROAD, PROJECT B4009 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road project. This project will improve existing landscape medians along Plum Canyon Road between Bouquet Canyon Road and Skyline Ranch Road. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2024-25 Citywide Major Thoroughfare Median Refurbishment, Plum Canyon Road, Project B4009. 2. Award the construction contract to SGD Enterprises DBA Four Seasons Landscaping, in the amount of $1,636,404 and authorize a contingency in the amount of $327,281, for a total contract amount not to exceed $1,963,685. 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Page 6 15. ENCAMPMENT CLEAN-UP SERVICES CONTRACT - This item considers awarding a contract for Citywide encampment clean-up services. RECOMMENDED ACTION: City Council: 1. Award a two-year contract for encampment clean-up services to Woods Maintenance Services, Inc., in the annual amount not to exceed $200,000. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options for an annual amount not to exceed $200,000. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and modify the awards in the event impossibility of performance arises, and execute all documents subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Sammy Thurman-Brackenbury FUTURE MEETINGS The next regular meeting of the City Council will be held January 28, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 9, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 7 PROCLAMATION Martin Luther King, Jr. Day January 20, 2025 WHEREAS, Dr. Martin Luther King, Jr. dedicated his life to advancing civil rights in America and spoke on the virtues of kindness and service to others, and encouraging others to do their part to help our country achieve its full potential; and WHEREAS, Dr. King is remembered as one of the most influential and inspirational leaders in history; and WHEREAS, the teachings of Dr. King continue to guide and inspire us in addressing challenges in our communities; and WHEREAS, in 1983, a bill to establish the third Monday in January as a federal holiday to honor Dr. King's legacy was passed, and the first Martin Luther King, Jr. Day was observed in 1986; and WHEREAS, in 1994, Congress began the King Day of Service, an initiative to implore Americans to spend the federal holiday honoring Dr. King by partaking in service projects and working together to find solutions to social problems our communities faced. NOW, THEREFORE, the City of Santa Clarity does hereby proclaim January 20, 2025, as Martin Luther King, Jr. Day. Signed this 14' day of January, 2025. William A. Miranda, Mayor Santa Clarita, California Packet Pg. 8