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HomeMy WebLinkAbout2025-01-14 - AGENDA REPORTS - REG MINO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, December 10, 2024 -Minutes- 6:00 PM INVOCATION Councilwoman McLean delivered the invocation. CALL TO ORDER City Council Chambers Mayor Miranda called to order the Joint Regular Meeting of the City Council and Board of Library Trustees and Successor Agency to the former Redevelopment Agency at 7:14 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Ayala led the flag salute. EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Mayor Miranda invited comments from Councilmembers regarding Senator Scott Wilk's contributions to the community before making his own comments about the Senator's service. Mayor Miranda invited Senator Scott Wilk and his wife, Vanessa, to the dais to accept the City's highest honor, the Key to the City. Senator Scott Wilk remarked on his respect and appreciation for each member of the City Council. U Packet Pg. 32 O PUBLIC PARTICIPATION Addressing the City Council were Di Zimmerman, regarding the battery storage facility; Ori Shaffin regarding the 72-hour parking ordinance; Glenda (no last name provided) regarding City Council reorganization and the battery storage facility; Ismael Jimenez regarding Southern California Edison PSP events; and Tony Maldonado regarding the battery storage facility. STAFF COMMENTS City Manager Ken Striplin commented that Community Preservation Manager Tracy Sullivan spoke with Mr. Shaffin regarding his parking concerns. Councilwoman McLean inquired on whether the concern raised by Mr. Shaffin regarding parking took place in front of his home, and City Manager Ken Striplin replied that 72-hour parking is in effect on public rights -of -way. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Councilwoman McLean commented on the Mayor and Mayor Pro Tem rotation and requested Council concurrence to go back to a rotation as a matter of fairness. Councilmember Gibbs inquired whether there had ever been a policy on the Mayor and Mayor Pro Tem rotation, to which Mr. Striplin replied that there was a rotation but that it was changed over 10 years ago, and that the Council had since passed a resolution making it a selection process of the City Council. Councilmember Gibbs remarked that he would like to see what the City has on file regarding the Mayor and Mayor Pro Tem rotation process. City Attorney Joseph Montes interceded and mentioned that the discussion about the rotation and selection process was not on the agenda and that it needed to be introduced as a formal agenda item to be discussed at a future meeting to which Council concurred. Councilmember Gibbs congratulated Councilmember Ayala for her seat on the Council, and Mayor Miranda on his selection, while Councilmember Ayala followed up with congratulations of her own to Councilmember Gibbs for his appointment to another term. Mayor Pro Tem Weste wished the community a happy holiday season, as did Mayor Miranda. NEW BUSINESS ITEM 1 FISCAL YEAR 2024-2025 MID -YEAR BUDGET ADJUSTMENTS As the organization approaches the middle of the fiscal year, it is standard procedure to perform a mid -year review of the City's budgetary and financial position to ensure any deviations from the initial budget projections are proactively addressed. Staff also reviews requests for appropriations to address new priorities that are unfunded or under -funded. RECOMMENDED ACTION: City Council and the City Council acting as Successor Agency to the Former Redevelopment U Page 2 Packet Pg. 33 O Agency of the City of Santa Clarita: Adopt a resolution amending the budgets for Fiscal Year 2023-2024 and Fiscal Year 2024- 2025. 2. Adopt a resolution amending the classification plan and salary schedules, providing changes to benefit contributions for employees and retirees, and establishing a retirement health savings program for employees of the City of Santa Clarita. 3. Adopt a resolution to authorize a loan from the General Fund (100) to the Eastside Bridge & Thoroughfare District Fee Fund (452) in the amount of $7,000,000. Finance Manager Brittany Houston provided the staff report. Councilmember Gibbs inquired about the four speed feedback trailers, to which City Manager Ken Striplin responded that the trailers would be put in various neighborhoods to track vehicle speeds. He then asked about the items in relation to William S. Hart Park, and Mr. Striplin responded that the purchase of the equipment will happen at the actual time the park is taken over by the City. Councilmember Gibbs went on to ask for clarification regarding the transfer of money from the Fiscal Year (FY) 2023-24 budget, seeking confirmation from Mr. Striplin that the old budget was being closed out, and that the money from that budget was being transferred to facilities was to support the City's capital improvement projects in the current budget and The Santa Clarita 2025 plan. Mr. Striplin affirmed that Councilmember Gibbs' assessment of the budget was correct. Councilmember Ayala asked which area of the City would receive road striping following the $60,000 recommended for the thermoplastic road striping machine, and Mr. Striplin responded that it would be used for all roadways throughout the entire City. Addressing the Council with questions about the budget was Tony Maldonado. City Manager Ken Striplin responded to public comment by stating the $16 million mentioned was coming from surplus funds from the FY 2023-24 budget, and $1 million relative to the unincorporated areas is paid for by the County of Los Angeles through a reimbursement agreement for the transportation service. Adopted Resolution Nos. 24-79, 80 and 81. RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Patsy Ayala, Councilmember AYES: Ayala, Miranda, Gibbs, McLean, Weste U Page 3 Packet Pg. 34 O CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Ayala, Miranda, Gibbs, McLean, Weste ITEM 2 APPROVAL OF SPECIAL MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024, Special Meeting ITEM 3 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval RECOMMENDED ACTION: City Council approve the minutes of the November 26, 2024, Regular Meeting ITEM 4 U CHECK REGISTER NO. 25 Check Register No. 25 for Period 11/01/24 through 11/14/24 and 11/21/24. Electronic Funds Transfers for the Period 11/04/24 through 11/15/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 25 ITEM 5 FEDERAL ADVOCACY SERVICES: MMO PARTNERS CONTRACT The City of Santa Clarita retains the services of the Washington, D.C. based firm MMO Partners for federal legislative advocacy services. The firm's current contract expires on December 31, 2024. The City Council is requested to consider awarding a new two-year contract for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to MMO Partners for federal advocacy services for the period of January 1, 2025, through December 31, 2026, concurrent with the term of the 119th Congress, in the amount not to exceed $77,000 annually. 2. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. Page 4 Packet Pg. 35 O ITEM 6 SANTA CLARITA 2025 EXECUTIVE AND LEGISLATIVE PLATFORM This document will provide guidance to City of Santa Clarita (City) staff on legislative and regulatory issues of interest to the City Council and assist City staff in conducting legislative advocacy at the federal and state levels. RECOMMENDED ACTION: City Council adopt the Santa Clarita 2025 Executive and Legislative Platform. ITEM 7 VIA PRINCESSA PARK, PROJECT P3033 - GRANT FUND AGREEMENT, LICENSE AGREEMENT, EASEMENTS, AND ENVIRONMENTAL MITIGATION CREDITS This item considers executing the Measure W Fund Transfer Agreement with the Los Angeles County Flood Control District, the License Agreement with the Los Angeles County Metropolitan Transportation Authority, sewer easements with the Santa Clarita Valley Sanitation District, and maintenance access easements with adjacent property owners, and authorizes the c purchase of environmental mitigation credits for the project. v RECOMMENDED ACTION: a City Council: o 1. Authorize the City Manager or designee to execute the Fund Transfer Agreement and any associated addendums with the Los Angeles County Flood Control District for Measure W Safe, Clean Water Program funding, subject to City Attorney approval. 2. Authorize the City Manager or designee to execute the License Agreement with the Los Angeles County Metropolitan Transportation Authority for the Via Princessa Park pedestrian and vehicle undercrossing, subject to final modifications and City Attorney approval. 3. Authorize the purchase of 0.83 acres of mitigation credits from Land Veritas Corporation in the amount of $404,000 and authorize the City Manager or designee to execute the Agreement for Sale of Credits, subject to City Attorney approval. 4. Authorize the City Manager or designee to grant easements to the Santa Clarita Valley Sanitation District of Los Angeles County for sewer alignment and access. 5. Authorize the City Manager or designee to accept the quitclaim easement from Santa Clarita Valley Sanitation District of Los Angeles County to the City of Santa Clarita on property owned by the City of Santa Clarita, Assessor's Parcel Number 2836-002-922. 6. Approve and authorize the City Manager or designee to execute a transfer of the City of Santa Clarita's easement on Assessor's Parcel Number 2836-001-035, to the Santa Clarita Valley Sanitation District. 7. Approve and authorize the City Manager or designee to execute a no -fee bill of sale to transfer ownership to the Santa Clarita Valley Sanitation District of approximately 22 feet of an existing City -owned sewer, located on property owned by the City of Santa Clarita, Page 5 Packet Pg. 36 O Assessor's Parcel Number 2836-002-922. 8. Authorize the City Manager or designee to accept a grant of easement from Cordova Associates, Assessor Parcel Number 2836-001-035, for the City of Santa Clarita-owned sanitary sewer, appurtenant structures, and ingress and egress purposes. 9. Authorize the City Manager or designee to accept on behalf of the public an offer of dedication and grant of easement for maintenance access purposes on Assessor Parcel Numbers 2836-002-046 and 2836-001-034. 10. Authorize an expenditure in an amount of $76,529.25 to purchase the maintenance access easement on Assessor Parcel Number 2836-002-046. c m 11. Appropriate one-time funds in the amount of $435,000 from the Measure W Safe, Clean v Water Fund (Fund 271) to Via Princessa Park, Project P3033, expenditure account �. c P3033271-516101 and decrease expenditure account P3033259-516101 to the Miscellaneous Grant Fund (Fund 259) by $435,000. c U 12. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Tony Maldonado. ITEM 8 THE RINK SPORTS PAVILION - PHASE II, PROJECT P3034 - PLANS AND SPECIFICATIONS, CONSTRUCTION CONTRACT, AND PROFESSIONAL SERVICES CONTRACTS This item considers awarding a construction contract and professional services contracts for The Rink Sports Pavilion project. The improvements include a 25,000-square-foot building, spectator seating, an audio/disc jockey booth with sound and lighting system, a full commercial kitchen with a designated special event area, and landscaping. RECOMMENDED ACTION: City Council: Approve the plans and specifications for The Rink Sports Pavilion — Phase II, Project P3034. 2. Award the construction contract to AMG and Associates, Inc., in the amount of $21,553,000 and authorize a contingency in the amount of $2,155,300, for a total contract amount not to exceed $23,708,300. 3. Award a professional services contract to Willdan Engineering to provide labor compliance services, in the amount of $40,550 and authorize a contingency in the amount of $4,055 for a total contract amount not to exceed $44,605. Page 6 Packet Pg. 37 O 4. Award a professional services contract to Twining, Inc., to provide special inspections and material testing services in the amount of $348,631 and authorize a contingency in the amount of $34,863, for a total contract amount not to exceed $383,494. 5. Extend the current professional services contract and authorize an increased expenditure authority for construction support services with Anil Verma Associates, Inc., in the amount of $621,878 and authorize a contingency in the amount of $62,188, for a revised total contract amount not to exceed $2,396,653. 6. Extend the current professional services contract and authorize an increased expenditure authority for construction management services with RP Development Services, in the amount of $309,925 and authorize a contingency in the amount of $30,993, for a revised total contract amount not to exceed $918,167. 7. Extend the current professional services contract and authorize an increased expenditure authority for geotechnical construction support services with RT Frankian and Associates, in the amount of $60,000 and authorize a contingency in the amount of $6,000, for a revised o total contract amount not to exceed $166,140. v 8. Appropriate one-time funds in the amount of $300,000 from the Facilities Fund (Fund 723) to The Rink Sports Pavilion, Project P3034, expenditure account P3034723-516101. 9. Appropriate one-time funds in the amount of $219,936 to The Rink Sports Pavilion Art account A3004602-516101; increase Facilities Fund transfers out account 7239500-710602 and transfers in account 602-600723 by $219,936. 10. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Tony Maldonado. ITEM 9 CONTRACT FOR THE PURCHASE AND DELIVERY OF THREE LOCAL HYDROGEN FUEL CELL ELECTRIC BUSES Council to consider awarding a contract to New Flyer of America Corporation for the purchase and delivery of three hydrogen fuel cell electric transit buses. RECOMMENDED ACTION: City Council approve and authorize the City Manager or designee to execute a contract with New Flyer of America Corporation for the purchase of three hydrogen fuel cell electric buses, training, and spare parts in an amount not to exceed $4,803,192, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. Page 7 Packet Pg. 38 O ITEM 10 BEGONIAS LANE PARK PLAYGROUND RENOVATION- PROJECT P3036 DESIGN AND CONSTRUCTION CONTRACT This item considers award of a design/build contract for the playground renovation at Begonias Lane Park. RECOMMENDED ACTION: City Council: 1. Award a design -build contract to Great Western Installations, Inc., to design and build a play area at Begonias Lane Park in the amount of $1,013,043 and authorize a contingency in the amount of $101,304, for a total contract amount not to exceed $1,114,347. L 2. Find the Begonias Lane Park Play Area exempt from review under the California Environmental Quality Act pursuant to Title 14 of the California Code of Regulations, v Article 19, Section 15301. m 3. Authorize the City Manager or designee to execute all documents, subject to City Attorney o approval. v PUBLIC PARTICIPATION II There were no additional requests to speak received. ADJOURNMENT Mayor Miranda adjourned the Regular Meeting at 8:24 p.m. ATTEST: CITY CLERK MAYOR Page 8 Packet Pg. 39