HomeMy WebLinkAbout2025-01-14 - AGENDA REPORTS - ARTS DEVELOPMENT PLAN CONTRAgenda Item• 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: January 14, 2025
SUBJECT: ARTS DEVELOPMENT PLAN CONSULTANT CONTRACT
DEPARTMENT: Economic Development
PRESENTER: Phil Lantis
RECOMMENDED ACTION
City Council:
1. Award a professional services agreement in the amount of $90,000 to Keen Independent
Research, LLC, to prepare the City of Santa Clarita Arts Development Plan.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The City of Santa Clarita (City) is seeking a comprehensive Arts Development Plan (Plan) to
guide the arts within the Santa Clarita community, focusing on community needs, enhancing
artistic vitality, strengthening cultural support systems, and fostering diversity, inclusion, and a
sense of belonging.
The Plan will build upon existing documents, including the 1997 and 1998 Cultural Arts Master
Plan, the Arts Blueprint Phase 1 and 2 adopted in 2013, the Arts Master Plan approved by the
City Council in 2016, the updated Arts Master Plan approved by the City Council in 2021, and
contributions from the Arts Commission since its establishment in 2009. This Plan will be
established as the new guiding document for the arts with the Santa Clarita community, replacing
all previous documents. Through extensive stakeholder and community engagement, the selected
consultant will develop recommendations that benefit the City Council, the Arts Commission,
staff, and the entire community.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting
firms to collaborate on a comprehensive Plan. The RFP was published and circulated via the
City's e-procurement system, BidNet, on October 2, 2024. The City transmitted the solicitation to
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1,398 vendors on BidNet. A total of 45 vendors downloaded the RFP, with 8 companies
submitting proposals for consideration.
These proposals were reviewed and evaluated based on each company's ability to meet the
specific needs of the City. An evaluation panel (panel), comprised of staff from the Economic
Development Department, scored the responses using the following categories of weighted
criteria:
• Scope of Work (30 points)
• Experience on similar projects/staff qualifications (20 points)
• Thoroughness of proposal, approach to providing sound services, and ability to provide
services to meet objectives and standards (40 points)
• Cost (10 points)
The panel scored the responses based on a 100-point scale, with the results outlined below:
Rank
Company
Location
Score
Costs
1
Keen Independent Research, LLC
Los Angeles, CA
94
$89,995
2
The Cultural Planning Group
San Diego, CA
90
$89,840
3
ThereSquared, LLC
Denver, CO
76
$90,000
4
Designing Local
Columbus, OH
75
$89,500
5
US
New York, NY
65
$90,000
6
HGA
Santa Monica, CA
64
$90,000
7
Berry Dunn McNeil & Parker, LLC
(dba BerryDunn)
Phoenix, AZ
60
$97,866
8
Equity and Wellness Institute, LLC
Sacramento, CA
50
$89,733
The panel awarded the highest score to Keen Independent Research, LLC (Keen). A thorough
review of their proposal confirmed its accuracy, completeness, and adherence to the contract
specifications, and it was determined that Keen's proposal offered the best overall value to meet
the project's needs. Based on the above, staff recommends awarding the contract to Keen.
ALTERNATIVE ACTION
Other actions as identified by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of
Santa Clarita's adopted Fiscal Year 2024-25 budget, Expenditure Account 1003600-516101 (Arts
& Events/Contractual Services).
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