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Home My WebLink About2025-01-28 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, January 28, 2025 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Valencia High School Marching Band and Color Guard Division Champions Recognition Investment Policy and Excellence in Financial Reporting Awards 2024 Achievement of Excellence in Procurement Award PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS ATIVO SENIOR LIVING OF SANTA CLARITA TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING - Consideration of a Tax Equity and Fiscal Responsibility Act resolution approving the proposed financing for the benefit of ISF Ativo Holdings LLC, sole member of which is Integrated Senior Foundation, a 501(c)(3) corporation, through the issuance of revenue bonds by the California Municipal Finance Authority. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act resolution approving the issuance of tax-exempt obligations by the Page 2 California Public Finance Authority in an aggregate principal amount not to exceed $130 million and by Arizona Industrial Development Authority in an aggregate principal amount not to exceed $170 million to finance or reimburse the acquisition and construction costs by ISF Ativo Holdings LLC of a 140-bed rental senior living community. 2. APPEAL TO THE SECOND ACCESSORY STRUCTURE (MASTER CASE 24- 008) - Appeal of the Planning Commission's decision to the City Council for a second accessory structure in the Placerita Canyon Special Standards District. RECOMMENDED ACTION: City Council: Conduct a public hearing to consider Appeal No. 24-005, an appeal of a Planning Commission decision on October 1, 2024, approving a recreational vehicle metal garage, subject to conditions; 2. After receiving testimonial and written evidence from the public hearing, adopt a resolution denying Appeal 24-005 and upholding the Planning Commission's October 1, 2024, decision; and 3. Take other action as determined by the City Council. NEW BUSINESS 3. COUNCIL COMMITTEE APPOINTMENTS - On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: 1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2025. 2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website. 3. Authorize the City Manager, or designee, to share the appointments made to agencies listed on the adopted City Council Committee Appointments list. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless Page 3 a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 14, 2025 Regular Meeting. 5. CHECK REGISTER NOS. 01 AND 02 - Check Register No. 01 for Period 11/29/24 through 12/12/24 and 12/19/24. Electronic Funds Transfers for the Period 12/02/24 through 12/13/24. Check Register No. 02 for Period 12/13/24 through 12/26/24 and 01/02/24. Electronic Funds Transfers for the Period 12/16/24 through 12/27/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 01 and Check Register No. 02. 6. FISCAL YEAR 2023-24 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER RELATED REPORTS - The City's independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2024. Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter, which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2024. 7. LAND MANAGEMENT SYSTEM CONTRACT - This item considers awarding a contract to Accela, Inc., for software and upgrades, user licenses, and annual maintenance associated with the renewal of the City's current land management and permitting system. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Accela, Inc., for the continued use of Accela, Inc.'s Land Management/Permitting system, in the amount of $828,465, and authorize a five percent contingency of $41,424 for potential new user licenses, for a total contract amount not to exceed $869,889. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, inclusive of a five percent contingency, not to exceed a total of $654,834, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. Page 4 Appropriate ongoing funding for user licensing, annual support, hosting, and maintenance, including upgrades, from the General Fund (100) to Technology Services expenditure account 1002200-516101 in the amount of $24,456 in Fiscal Year 2024-25; $10,139 in Fiscal Year 2025-26; $13,359 in Fiscal Year 2026-27; and $9,351 in Fiscal Year 2027-28 contingent upon the appropriation of funds in the annual budget for such fiscal years. Contingent upon the execution of the renewal options, appropriate $4,676 in Fiscal Year 2027-28, and $14,728 in Fiscal Year 2028- 29. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 8. RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON MONARCH RIDGE DRIVE - Resolution for the summary vacation of a landscape maintenance easement at 19608 Monarch Ridge Drive. RECOMMENDED ACTION: City Council: Adopt a resolution for the summary vacation of the landscape maintenance easement at 19608 Monarch Ridge Drive, as described in the attached Legal Description Exhibits. 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. 9. ESTABLISH NO STOPPING ZONES ON THE NORTH SIDE OF OAKHURST DRIVE, SOUTH OF DOCKWEILER DRIVE - This item considers Establishing No Stopping Any Time zones on the north side of Oakhurst Drive, south of Dockweiler Drive will improve traffic safety and circulation of vehicles on this road section. RECOMMENDED ACTION: City Council: 1. Adopt a resolution to establish a 115-foot and a 255-foot No Stopping Any Time zones on the north side of Oakhurst Drive, south of Dockweiler Drive. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 10. 2025 CITYWIDE ENGINEERING AND TRAFFIC SURVEY - PROFESSIONAL SERVICES CONTRACT - This item considers awarding a professional services contract to conduct the 2025 Citywide Engineering and Traffic Survey to determine and justify speed limits in the City. RECOMMENDED ACTION: City Council: 1. Award a contract to AGA Engineers, Inc., for the 2025 Citywide Engineering and Page 5 Traffic Survey, in an amount not to exceed $98,065. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 11. 2025 COMMUNITY SERVICES AND ARTS GRANTS - City Council consideration to approve the 2025 Community Services and Arts Grants program funding recommendations by the Grants Committee and Peer Review Rating Panel. RECOMMENDED ACTION: City Council: 1. Approve the 2025 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $100,000 for Community Services Grants and $100,000 for Arts Grants, for a total not to exceed $200,000. 2. Authorize the City Manager or designee to execute all Grant Program Agreements with the agencies approved for funding, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Dale Gerstel FUTURE MEETINGS The next regular meeting of the City Council will be held February 11, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On January 23, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 6