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HomeMy WebLinkAbout2025-02-11 - AGENDA REPORTS - REG MINO CITY OF SANTA CLARITA City Council Regular Meeting Joint Meeting with Board of Library Trustees Hereinafter the titles Mayor, Mayor Pro Tem, Councilmember, City Manager, City Attorney, and City Clerk may be used also to indicate Mayor/Chair/President, Mayor Pro Tem/Vice-Chair/Vice President, City Manager/Executive Director, City Attorney/Counsel, and City Clerk/Secretary Tuesday, January 28, 2025 -Minutes- 6:00 PM INVOCATION Mayor Pro Tern Weste delivered the invocation. City Council Chambers CALL TO ORDER Mayor Miranda called to order the Joint Regular Meeting of the City Council and Board of Library Trustees at 6:01 p.m. ROLL CALL All Councilmembers were present. FLAG SALUTE Councilmember Gibbs led the flag salute. EXECUTIVE MEETING U This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Councilmember Ayala recognized and congratulated the Valencia High School Marching Band and Color Guard for earning the distinction of division champions and invited Director Kevin Flores and Valencia High School students to the dais to take a photo and accept their award. Councilwoman McLean recognized and congratulated the City of Santa Clarita's Finance Division for earning, for the 35th consecutive year, the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada for the City's Annual Comprehensive Financial Report for Fiscal Year Packet Pg. 5 O 2022-23, and for earning, for the 30th year in a row, the Investment Policy Certificate of Excellence Award from the Association of Public Treasurers of the United States and Canada. Councilwoman McLean then invited members of the City's Finance Division to the dais to take a photo and accept their award. Councilmember Gibbs recognized and congratulated members of the City's Purchasing Division for earning the 2024 Achievement of Excellence in Procurement Award and invited them to the dais to take a photo and accept their award. PUBLIC PARTICIPATION Addressing the City Council were Chris Townsley regarding high occupancy permits in Placerita L- Canyon; Alan Ferdman regarding lithium battery storage facility; Ismael Jimenez regarding Southern California Edison; Mark Hershey, representing the Community Gardens of Santa Clarita, regarding his appreciation for the garden; Sabrina Hambel regarding Southern California ci r Edison power outages; Joe Morelli regarding zoning in Placerita Canyon; Carl Olson regarding fire mitigation; Jerry Charbonneau regarding local congressional opposition to federal elected c officials; Rob Hall regarding The Master's University in Placerita Canyon; and Penny Hand 0 regarding concerns over high occupancy permits in Placerita Canyon. 2 STAFF COMMENTS City Manager Ken Striplin commented that the City has met with The Master's University and that the University will be re -submitting their Master Plan with proposed changes. COMMITTEE REPORTS/COUNCILMEMBER COMMENTS Mayor Miranda shared that Council sent a letter to the President and CEO of Southern California Edison regarding the recent power outages and that Mayor Miranda and Mayor Pro Tem Weste would be meeting with representatives from the California Public Utilities Commission later in the week. Councilwoman McLean addressed some of the public comments stemming from concerns over The Master's University saying that the City should cease approving permits immediately until the university provides a new master plan. Mayor Pro Tem Weste asked City Attorney Joseph Montes if the City had any authority to halt residents from building multiple dwelling units on large lots, and City Attorney Joseph Montes replied that recent state legislation has severely curtailed the City's ability to regulate high occupancy housing. Councilmember Ayala asked what the current capacity for housing units was in Placerita Canyon and whether there were limits on that capacity. Councilwoman McLean thanked those who assisted in the planning and execution of Martin Luther King, Jr. Day and commented on the Hughes Fire, expressing her appreciation to those involved in the effort to fight the fires. Page 2 Packet Pg. 6 O Councilmember Gibbs informed the audience that he serves on the Los Angeles County Affordable Housing Solutions Agency, advocating on behalf of the residents of the City, and encouraged members of the community to become engaged and attend their meetings. Mayor Pro Tem Weste asked about options available to the City, including assistance from different branches of government, to assist residents impacted by the power safety shutoffs and to present to representative of Edison at the Council's future scheduled meeting. Mayor Miranda agreed with and supported Mayor Pro Tem Weste's request. Councilmember Ayala then stated that she is also interested in finding relief for families impacted by the power shutoffs, and also mentioned the Big I Do event on Valentine's Day 2025. m Mayor Miranda requested that City staff consider adding to a future agenda the creation of v sculptures honoring the sacrifices first responders have made for the community, and received r Council concurrence. c 0 U PUBLIC HEARINGS ITEM 1 ATIVO SENIOR LIVING OF SANTA CLARITA TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING Consideration of a Tax Equity and Fiscal Responsibility Act resolution approving the proposed financing for the benefit of ISF Ativo Holdings LLC, sole member of which is Integrated Senior Foundation, a 501(c)(3) corporation, through the issuance of revenue bonds by the California Municipal Finance Authority. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act resolution approving the issuance of tax-exempt obligations by the California Public Finance Authority in an aggregate principal amount not to exceed $130 million and by Arizona Industrial Development Authority in an aggregate principal amount not to exceed $170 million to finance or reimburse the acquisition and construction costs by ISF Ativo Holdings LLC of a 140-bed rental senior living community. Mayor Miranda opened the Public Hearing. Mayor Miranda confirmed that all notices required by law have been provided. Council waived the presentation. There were no public speakers for this item. Mayor Miranda closed the public comment portion of the Public Hearing. Adopted Resolution No. 25-4 Page 3 Packet Pg. 7 O RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Jason Gibbs, Councilmember AYES: Ayala, Miranda, Gibbs, McLean, Weste ITEM 2 APPEAL TO THE SECOND ACCESSORY STRUCTURE (MASTER CASE 24-008) Appeal of the Planning Commission's decision to the City Council for a second accessory structure in the Placerita Canyon Special Standards District. RECOMMENDED ACTION: City Council: Conduct a public hearing to consider Appeal No. 24-005, an appeal of a Planning Commission decision on October 1, 2024, approving a recreational vehicle metal garage, subject to conditions; U 2. After receiving testimonial and written evidence from the public hearing, adopt a resolution denying Appeal 24-005 and upholding the Planning Commission's October 1, 2024, decision; and 3. Take other action as determined by the City Council. Councilmember Ayala read a statement into the record that she voted on the application during her tenure in the Planning Commission, but notes that this appeal is based in part on new information that was not previously considered by the Planning Commission; therefore, she stated she would listen to the testimony and deliberation before voting. Mayor Miranda opened the Public Hearing. Senior Planner David Peterson confirmed that all notices required by law have been provided, and gave the presentation. Stephen Bradley provided the Applicant presentation in support of the item. Eugene Nelson provided the Appellant presentation in opposition of the item. Addressing the Council was Tom Ozanich in opposition and Ashe Mahoney in support. Two written comment cards were received; one in opposition and one without a position. Mayor Miranda closed the public comment portion of the Public Hearing. Councilwoman McLean commented that she was seeking to make things more amenable to those impacted by the building of this structure and inquired if the accessory structure could be Page 4 Packet Pg. 8 O relocated and if the landscape maintenance requirement could be modified, to which Mr. Peterson responded affirmatively and that final details are at the discretion of the City Council. Councilmember Gibbs inquired of Mr. Peterson what triggered the minor use permit process, and Mr. Peterson responded this application is for a second accessory structure. Council further discussed the height of the existing garage and location of the door entrances, the unusual landscape maintenance requirements, and relocation of the structure. Councilmember Ayala commented she desired to see the Urban Forestry and Fire Department's findings regarding the suitability of the structure. L- c� Councilmember Gibbs proposed a motion to approve the recommended action, with the exception of requirement PC2, and to modify the screening plan in PC 1 to address the screening v r on the west end of the property owned by the Applicant and approved by the Fire Department and Urban Forestry. c U Adopted Resolution No. 25-5 2 RESULT: APPROVED [4 TO 11 MOVER: Jason Gibbs, Councilmember SECONDER: Patsy Ayala, Councilmember AYES: Patsy Ayala, Bill Miranda, Jason Gibbs, Laurene Weste NAYS: Marsha McLean NEW BUSINESS ITEM 3 COUNCIL COMMITTEE APPOINTMENTS On an annual basis, the Mayor and City Council undertake a discussion in open session for the purpose of updating the Council Committee Appointments List. RECOMMENDED ACTION: City Council: 1. Review, discuss, make changes to, and approve the City Council Committee Appointments for 2025. 2. Direct the City Clerk to update the Agency Report of Public Official Appointments Form 806 based on the appointments made, delegate the City Manager as signatory on said form, and direct the City Clerk to place updated Form 806 on the City of Santa Clarita website. 3. Authorize the City Manager, or designee, to share the appointments made to agencies listed on the adopted City Council Committee Appointments list. Page 5 Packet Pg. 9 O Mayor Miranda and Council discussed the Council Committee List, and after the brief dialogue, the following changes were made for 2025: • City Selection Committee - Miranda/Weste Alt. • Southern California Association of Governments (SLAG) Regional Council - McLean • San Fernando Valley Council of Governments - McLean/Ayala Alt. • SCV School Trustees Association - McLean and Miranda/Ayala Alt. • Sanitation Districts - Miranda and Weste/McLean Alt. • Budget Committee - Miranda and Weste/Gibbs Alt. • Economic Development - Ayala and Miranda/Weste Alt. • Legislative Committee — Gibbs and McLean/Ayala Alt. • Community Services Grant - Weste and Ayala/Miranda Alt. • Homeless Issues — McLean/Ayala Alt. RESULT: APPROVED [UNANIMOUS] MOVER: Jason Gibbs, Councilmember SECONDER: Laurene Weste, Mayor Pro Tem AYES: Ayala, Miranda, Gibbs, McLean, Weste After the roll call vote, City Attorney Montes advised of an additional appointment for the SCAG General Assembly delegate. Councilmember Gibbs moved that Councilmember McLean serve as delegate, and he would serve as alternate. The motion passed unanimously upon Councilmember Ayala's second. CONSENT CALENDAR RESULT: APPROVED [UNANIMOUS] MOVER: Laurene Weste, Mayor Pro Tem SECONDER: Jason Gibbs, Councilmember AYES: Ayala, Miranda, Gibbs, McLean, Weste Page 6 Packet Pg. 10 O ITEM 4 APPROVAL OF REGULAR MEETING MINUTES — The minutes are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the January 14, 2025, Regular Meeting ITEM 5 CHECK REGISTER NOS. 01 AND 02 Check Register No. 01 for Period 11/29/24 through 12/12/24 and 12/19/24. Electronic Funds Transfers for the Period 12/02/24 through 12/13/24. Check Register No. 02 for Period 12/13/24 through 12/26/24 and 01/02/24. Electronic Funds Transfers for the Period 12/16/24 through 12/27/24. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 01 and Check Register No. 02. ITEM 6 FISCAL YEAR 2023-24 ANNUAL COMPREHENSIVE FINANCIAL REPORT AND OTHER RELATED REPORTS The City's independent audit firm, The Pun Group, LLP, has completed the City's annual audit for fiscal year ending June 30, 2024. Based on the audit performed, The Pun Group, LLP, issued an unmodified "clean" audit opinion letter, which reflects the best level an organization can receive on its financial statements. RECOMMENDED ACTION: City Council approve the Annual Comprehensive Financial Report and other related reports for fiscal year ending June 30, 2024. ITEM 7 LAND MANAGEMENT SYSTEM CONTRACT This item considers awarding a contract to Accela, Inc., for software and upgrades, user licenses, and annual maintenance associated with the renewal of the City's current land management and permitting system. RECOMMENDED ACTION: City Council: 1. Award a three-year contract to Accela, Inc., for the continued use of Accela, Inc.'s Land Management/Permitting system, in the amount of $828,465, and authorize a five percent contingency of $41,424 for potential new user licenses, for a total contract amount not to exceed $869,889. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, inclusive of a five percent contingency, not to exceed a total of $654,834, contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Appropriate ongoing funding for user licensing, annual support, hosting, and maintenance, including upgrades, from the General Fund (100) to Technology Services expenditure U Page 7 Packet Pg. 11 O account 1002200-516101 in the amount of $24,456 in Fiscal Year 2024-25; $10,139 in Fiscal Year 2025-26; $13,359 in Fiscal Year 2026-27; and $9,351 in Fiscal Year 2027-28 contingent upon the appropriation of funds in the annual budget for such fiscal years. Contingent upon the execution of the renewal options, appropriate $4,676 in Fiscal Year 2027-28, and $14,728 in Fiscal Year 2028-29. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. ITEM 8 RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON MONARCH RIDGE DRIVE a Resolution for the summary vacation of a landscape maintenance easement at 19608 Monarch Ridge Drive. v RECOMMENDED ACTION: City Council: c 0 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at v 19608 Monarch Ridge Drive, as described in the attached Legal Description Exhibits. 2. Direct City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. Adopted Resolution No. 25-6 ITEM 9 ESTABLISH NO STOPPING ZONES ON THE NORTH SIDE OF OAKHURST DRIVE, SOUTH OF DOCKWEILER DRIVE This item considers Establishing No Stopping Any Time zones on the north side of Oakhurst Drive, south of Dockweiler Drive will improve traffic safety and circulation of vehicles on this road section. RECOMMENDED ACTION: City Council: Adopt a resolution to establish a 115-foot and a 255-foot No Stopping Any Time zones on the north side of Oakhurst Drive, south of Dockweiler Drive. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. Addressing the Council was Naginder Galir, representing Lantana Hills Home Owners Association, regarding parking issues; and Janet Howe, representing Lantana Hills Home Owners Association, in support of item. Page 8 Packet Pg. 12 O Five written comment cards were received; four in support and one in opposition. Adopted Resolution No. 25-7 ITEM 10 2025 CITYWIDE ENGINEERING AND TRAFFIC SURVEY - PROFESSIONAL SERVICES CONTRACT This item considers awarding a professional services contract to conduct the 2025 Citywide Engineering and Traffic Survey to determine and justify speed limits in the City. RECOMMENDED ACTION: City Council: c� c 1. Award a contract to AGA Engineers, Inc., for the 2025 Citywide Engineering and Traffic Survey, in an amount not to exceed $98,065. v r c m 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney c approval. 0 ITEM 11 2025 COMMUNITY SERVICES AND ARTS GRANTS City Council consideration to approve the 2025 Community Services and Arts Grants program funding recommendations by the Grants Committee and Peer Review Rating Panel. RECOMMENDED ACTION: City Council: 1. Approve the 2025 Community Services and Arts Grants Committee's program funding recommendations in an amount not to exceed $100,000 for Community Services Grants and $100,000 for Arts Grants, for a total not to exceed $200,000. 2. Authorize the City Manager or designee to execute all Grant Program Agreements with the agencies approved for funding, subject to City Attorney approval. One comment card was received in support of the item. PUBLIC PARTICIPATION II Addressing the Council were Di Zimmerman regarding lithium ion batteries; Cindy Josten regarding lithium ion battery storage facilities; Nancy (no last name provided) regarding ballot initiative to secede the State of California from the United States; Beth Garcia regarding power outages in Canyon Springs Elementary School; and R-Lynn Smith -Thomas representing the NAACP as local president regarding power safety shutoffs. STAFF COMMENTS Councilwoman McLean requested a memo from Staff regarding how the Planning Commission determined the appropriate placement of the lithium ion battery storage facility. Page 9 Packet Pg. 13 O ADJOURNMENT Mayor Miranda adjourned the Regular Meeting in memory of Dale Gerstel at 8:38 p.m. ATTEST: CITY CLERK MAYOR U Page 10 Packet Pg. 14