HomeMy WebLinkAbout2025-03-25 - AGENDA REPORTS - LICENSE AGMT WHITTAKER CORP EHS SUPPORTO
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: March 25, 2025
SUBJECT: LICENSE AGREEMENT WITH WHITTAKER CORPORATION AND
EHS SUPPORT LLC
DEPARTMENT: Neighborhood Services
PRESENTER: Amber Rodriguez
RECOMMENDED ACTION
City Council authorize the City Manager or designee to execute all documents for the license
agreement with Whittaker Corporation and EHS Support LLC, in a form approved by the City
Attorney.
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The Whittaker-Bermite site was used for explosive manufacturing and testing from 1934 to
1987, leading to significant contamination. The Whittaker Corporation (Whittaker) operated the
facility from 1969 until its closure, producing various munitions. Industrial activities left behind
over 275 contaminants in the soil and groundwater.
The California Department of Toxic Substances Control ordered remediation following the site's
closure. Soil cleanup was completed in 2019, but groundwater monitoring testing and treatment
are ongoing. Staff recommends allowing Whittaker to support ongoing cleanup efforts, which
requires a license agreement to access adjacent City of Santa Clarita (City) property for
groundwater sampling, monitoring, and investigation purposes. Work associated with the
agreement includes construction equipment for drilling purposes and installation of monitoring
wells. The attached license agreement would be a ten-year term at no cost to either party. As part
of the agreement (Section 5.A), any work requires the City's written consent before beginning.
In addition, Section 2. The agreement outlines that all work must obtain necessary approvals
from regulatory agencies, including, without limitation, well permits, encroachment permits, and
traffic control plans, as required by applicable law. Lastly, Section 5. B allows the City to
terminate the agreement at any time with at least 30 days' notice.
The attached exhibit outlines the City -owned Assessor's Parcel Numbers included in the
agreement. Exhibit A is located near the Santa Clarita Metrolink Station (APN 2836-067-902),
and Exhibits B and C are near Valencia Boulevard and Cinema Drive (APNs 2811-067-905 and
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906). Exhibit E (APN 2860-003-900) is near Almendra Park.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
There is no fiscal impact as a result of this action.
ATTACHMENTS
Exhibit
Whittaker Bermite Long -Term License Agreement
Page 2
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LICENSE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA,
WHITTAKER CORPORATION AND EHS SUPPORT, LLC
FOR USE OF CITY'S PROPERTIES LOCATED AT
22122 SOLEDAD CANYON ROAD, SANTA CLARITA, CALIFORNIA 91350
(APN: 2836-067-902),
VACANT PARCEL #1 (APN: 2811-067-905),
VACANT PARCEL #2 (APN: 2811-065-906),
VACANT PARCEL #3 (APN: 2866-007-907),
and ALTA MADERA DRIVE
THIS LICENSE (this "License") is entered into this day of
2025, by and between the CITY OF SANTA CLARITA, a municipal
corporation and general law city ("CITY") and Whittaker Corporation, a Delaware
Corporation ("Whittaker"), and EHS Support, LLC, a Limited Liability Company organized
under the laws of Pennsylvania ("EHS Support") (collectively, "LICENSEE"). The Parties
agree as follows:
1. LICENSE; DESCRIPTION OF PROPERTIES. CITY licenses LICENSEE to use, on
the terms and conditions in this License, a portion of the real properties located within the
CITY's properties described as follows:
• 22122 Soledad Canyon Road, Santa Clarita, California, 91350, as depicted in
attached Exhibit 'A" which is incorporated by reference (APN: 2836-067-902) (the
"Soledad Canyon Road Property").
• Vacant Parcel #1, as depicted in attached Exhibit "B," which is incorporated by
reference (APN 2811-067-905) (the "905 Property").
• Vacant Parcel #2, as depicted in attached Exhibit "C," which is incorporated by
reference (APN 2811-065-906) (the "906 Property").
• Vacant Parcel #3, as depicted in attached Exhibit "D," which is incorporated by
reference (APN 2866-007-907) (the "907 Property").
• Alta Madera Drive, as depicted on the site plan in attached Exhibit "E," which is
incorporated by reference (the "Alta Madera Drive Property").
The Soledad Canyon Road Property, the 905 Property, the 906 Property, the 907
Property, and the Alta Madera Drive Property are collectively referred to as the
"Properties" and singularly as "Property."
CITY and LICENSEE previously entered into a License Agreement between CITY,
LICENSEE and EHS Support, LLC dated September 13, 2024, regarding use of the
Soledad Canyon Road Property, which term expires on September 13, 2025 (the
"Soledad Canyon Road License Agreement"). CITY and LICENSEE previously entered
into that certain License Agreement between CITY, LICENSEE and EHS Support, LLC
dated January 10, 2025, regarding use of the 905 Property and the 906 Property, which
term expires on January 10, 2026 (the "905 and 906 Property License Agreement"). The
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 2 of 10
purpose of this License Agreement as it affects the Soledad Canyon Road Property, the
905 Property and the 906 Property is to maintain LICENSEE'S use of the Soledad Canyon
Road Property, the 905 Property and the 906 Property in accordance with the terms and
conditions of this License. This License prevails if there is any inconsistency with the
terms of the Soledad Canyon Road License Agreement or the 905 and 906 Property
License Agreement.
This License is not, and should not be construed to be, a conveyance of a property
interest or a lease; it is a license to enter onto the Properties solely for the installation,
maintenance, repair, decommissioning, and replacement of groundwater monitoring wells
and to conduct groundwater monitoring and investigation activities, including the
collection of groundwater samples (collectively, the "Project").
2. USE OF PROPERTIES.
A. LICENSEE, EHS Support and/or its employees, agents, consultants and
subcontractors may enter the Properties for the purpose of conducting the
Work as summarized below and to the extent not commenced or completed
on the Soledad Canyon Road Property, the 905 Property and the 906
Property pursuant to the Soledad Canyon Road License Agreement or the
905 and 906 Property License Agreement, for the 907 Property and the Alta
Madera Drive Property:
Groundwater Well Installation:
• Before EHS Support may commence any activity at the 12 monitoring
well locations (Exhibits A through E), it must obtain all necessary
approvals from regulatory agencies including, without limitation, well
permits, encroachment permits, and traffic control plans, as required
by applicable law.
• The proposed monitoring wells must be marked at the surface using
spray paint and Underground Service Alert (USA) of Southern
California will be contacted to request utility locating at each borehole
location.
• A geophysical survey company must screen each location for potential
utilities. The identified utilities must be marked using spray paint at the
ground surface.
• Before commencing any ground disturbance on or adjacent to roads, a
traffic control company must secure the work areas.
• A qualified drilling company will air -knife to pre -clear locations to a
minimum depth of 5-feet before beginning drilling operations.
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City of Santa Clarita
Agreement File No. _
Whittaker Corporation
Page 3 of 10
and EHS Support, LLC
• A qualified drilling company will conduct the monitoring well installation
and well development work as supervised by LICENSEE's qualified
representative.
• A security company must be contracted for overnight security at each
Property while the Property is actively occupied.
• A flush -mounted heavy-duty, traffic -rated, surface completion
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assembly with a water -tight, locking well casing cap will be installed at
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the surface of monitoring wells located in the right-of-way.
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• The newly installed monitoring wells will be surveyed by a California -
licensed surveyor.
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• Designated area(s) for the temporary and/or overnight storage of
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LICENSEE drilling and sampling equipment, vehicles, and work trucks 0
will be established within the proposed area at each Property as shown E
on Exhibits A through E. m
• The Work will be performed under and at the direction of a California
Professional Geologist (CA PG).
Groundwater Monitoring and Investigation:
Conduct routine quarterly, semi-annual, or annual groundwater level
measurements and/or collection of groundwater samples for VOC,
perchlorate, or other required analytes wells to be located on the
Properties.
Install future wells for monitoring additional vertical layers, or conduct
maintenance, repair, decommissioning, and replacement of wells at
the Properties as deemed appropriate and required by a regulatory
agency.
Waste Derived from Work Activities:
• Wastes derived from conducting the Work may be temporarily stored
within the proposed area at each Property identified on Exhibits A
through E before disposal off -site of the Properties under state and
federal requirements.
• LICENSEE must be identified as the generator for all construction
debris/materials/water/excess soil and is responsible for proper
identification (including sampling and analysis) and management of all
construction and contaminated debris/materials/water/excess soil that
are removed from the Properties.
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 4 of 10
• LICENSEE must be named as the generator on all waste manifests
and shipping papers.
• LICENSEE must exercise the privileges granted pursuant to this
License between the hours of 6 a.m. to 6 p.m., Monday through Friday
during the term of this Agreement. LICENSEE will coordinate with z
CITY for any work required outside of the noted times above. w
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B. CITY may change, amend, or terminate LICENSEE'S use of the Properties
at any time, and in its sole discretion verbally or in writing. a
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3. CONSIDERATION. w
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A. As partial consideration, LICENSEE agrees to perform the Work listed in
Section 2.A, above;
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B. As additional consideration, LICENSEE and CITY agree to abide by the a
terms and conditions contained in this Agreement; a
C. As additional consideration, LICENSEE and CITY agree to abide by the
terms and conditions contained in the Agreement.
D. As additional consideration, CITY agrees to issue the license to LICENSEE
as set forth above.
4. TERM. Except as otherwise provided, the term of this License is for 10 years, with two
options to extend for an additional 10 year consecutive term each. The City Manager may
approve exercising the options without additional City Council authority. After both options
are exercised, the City Council must approve any extension.
5. TERMINATION.
A. CITY may terminate this Agreement after 120 days prior written notice if
LICENSEE breaches any terms and conditions set forth herein.
B. LICENSEE may terminate this Agreement at any time in writing at least 30
days before the effective termination date.
C. By executing this document, LICENSEE waives any and all claims for
damages that might otherwise arise from CITY's termination under this
Section.
6. ALTERATIONS. LICENSEE will not make, or cause to be made, any alterations to
the Properties, or any part thereof, without CITY's prior written consent.
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 5 of 10
7. SIGNS. LICENSEE will not place any sign upon the Properties without CITY's prior
written consent. LICENSEE will pay for all costs of any approved signage and comply
with all applicable sign codes and ordinances.
8. ASSIGNMENT. LICENSEE may assign this License upon CITY'S prior written
consent, which consent shall not be unreasonably withheld, conditioned or delayed.
9. INDEPENDENT CONTRACTOR. CITY and LICENSEE agree that LICENSEE will act ~
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as an independent contractor and will have control of all work and the manner in which it w
is performed. LICENSEE will be free to contract for similar service to be performed for
other employers while under contract with CITY. LICENSEE is not an agent or employee c�
of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar w
benefits CITY provides for its employees. Any provision in this Agreement that may Z
appear to give CITY the right to direct LICENSEE as to the details of doing the work or to
exercise a measure of control over the work means that LICENSEE will follow the
direction of the CITY as to end results of the work only. _
10. AUDIT OF RECORDS. LICENSEE will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free
access at all reasonable times to such records, and the right to examine and audit the
same and to make transcript therefrom, and to inspect all program data, documents,
proceedings and activities. LICENSEE will retain such financial and program service
records for at least three years after termination under this Agreement.
11. INDEMNIFICATION. WHITTAKER agrees to the following:
A. WHITTAKER indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, reasonable
attorneys' fees and penalties), injuries, or liability, arising out of this
Agreement, or its performance including, without limitation, damages or
penalties arising from LICENSEE's removal, remediation, response or other
plan concerning any Hazardous Waste resulting in the release of any
hazardous substance into the environment. Should CITY be named in any
suit, or should any claim be brought against it by suit or otherwise, whether
the same be groundless or not, arising out of this Agreement, or its
performance, WHITTAKER will defend CITY (at CITY's request and with
counsel satisfactory to CITY) and will indemnify CITY for any judgment
rendered against it or any sums paid out in settlement or otherwise.
B. The foregoing indemnity is intended to operate as an agreement pursuant
to 42 USC § 9607(e) (the Comprehensive Environmental Response,
Compensation and Liability Act; "CERCLA") and Health & Safety Code §
25364 to defend, protect, hold harmless, and indemnify CITY from all forms
of liability under CERCLA, or other applicable law, for any and all matters
addressed in this Agreement.
C. As used throughout this Agreement, "Hazardous Waste," "HW," or "Waste"
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City of Santa Clarita
Agreement File No. _
Whittaker Corporation
Page 6 of 10
and EHS Support, LLC
means any flammable, explosive, or radioactive materials or hazardous,
toxic or dangerous wastes, substances or related materials or any other
chemicals, materials or substances, exposure to which is prohibited, limited
or regulated by any federal, state, local law or regulation or which, even if
not so regulated, may or could pose a hazard to public health and safety,
including, without limitation, asbestos, PCBs, petroleum products and
byproducts, substances defined or listed as "hazardous substances" or
"toxic substances" or similarly identified in, pursuant to, or for purposes of,
the California Solid Waste Management, Resource Recovery and Recycling
Act (Gov't. Code §§ 66700, et seq.); the Comprehensive Environmental
Response, Compensation, and Liability Act (42 U.S.C. §§ 9601, et seq.);
the Hazardous Materials Transportation Act (49 U.S.C. §§ 1801, et seq.);
the Resource Conservation and Recovery Act (42 U.S.C. §§ 6901, et seq.);
Health & Safety Code §§ 25117 or 25316, including the regulations
promulgated thereto (see 22 Cal. Code of Regs. § 66261.3); any
substances or mixture regulated under the Toxic Substance Control Act of
1976 (15 U.S.C. §§ 2601, et seq.); any "toxic pollutant" under the Clean
Water Act (33 U.S.C. §§ 1251, et seq.); and any hazardous air pollutant
under the Clean Air Act (42 U.S.C. §§ 7901, et seq.).
D. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and volunteers.
E. WHITTAKER expressly agrees that this release, waiver, and indemnity
agreement is intended to be as broad and inclusive as is permitted by the
law of the State of California and that if any portion is held invalid, it is
agreed that the balance will, notwithstanding, continue in full legal force
and effect.
F. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
12. INSURANCE.
A. Before commencing performance under this Agreement, and at all other
times this Agreement is effective, EHS SUPPORT and/or its subcontractors
will procure and maintain the following types of insurance with coverage
limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $9,000,000 (including umbrella)
Workers' compensation Statutory requirement
B. Commercial general liability insurance will include, without limitation,
coverage for Bodily Injury, Property Damage, Personal Injury, Broad Form
Property Damage including Completed Operations coverage and Products,
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 7 of 10
and Completed Operations coverage. The amount of insurance set forth
above cannot be less than $1,000,000 per occurrence. Liability policies will
be endorsed to name CITY, its officials, and employees as "additional
insureds" under said insurance coverage and to state that such insurance
will be deemed "primary" such that any other insurance that may be carried
by CITY will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable except upon 30 days
prior written notice to CITY.
C. EHS SUPPORT or its subcontractors must maintain Umbrella/Excess
Liability insurance with a limit not less than $8,000,000, and such a policy
isin addition to the required Commercial General Liability coverage. In the
event of exhaustion of the underlying coverage due to payment of claims,
the Umbrella/Excess Liability policy must "drop down" to apply as primary
insurance.
D. EHS SUPPORT or its subcontractors will furnish to CITY duly authenticated
Certificates of Insurance and Endorsements evidencing maintenance of the
insurance required under this Agreement and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from
time to time. Insurance must be placed with insurers with a current A.M.
Best Company Rating equivalent to at least a Rating of "A-." EHS
SUPPORT'S existing coverages referenced in Exhibit "F," attached hereto,
shall be deemed to satisfy the requirements of this Paragraph 13.
13. COMPLIANCE WITH LAW. LICENSEE will, at its sole cost and expense, comply
with all of the requirements of all federal, state, and local authorities now in force, or which
may hereafter be in force, pertaining to the Properties and will faithfully observe in the
use of the Properties all applicable laws. The judgment of any court of competent
jurisdiction, or the admission of LICENSEE in any action or proceeding against
LICENSEE, whether CITY be a party thereto or not, that LICENSEE has violated any
such ordinance or statute in the use of the Properties will be conclusive of that fact as
between CITY and LICENSEE.
14. RELOCATION BENEFITS. LICENSEE acknowledges that it was informed that CITY
is a public entity and that the Properties were previously acquired by CITY for a public
purpose. LICENSEE further acknowledge that any rights acquired under this Agreement
arose after the date of acquisition of the Properties and that said rights are subject to
termination when the Properties are needed by CITY. LICENSEE acknowledges that at
the time of said termination of this License by CITY, it will not be a "displaced person"
entitled to any of the relocation assistance or benefits offered to displaced persons under
State or Federal law.
15. BREACH OF AGREEMENT. The violation of any of the provisions of this License will
constitute a breach of this License by LICENSEE, and in such event said License will
automatically cease and terminate.
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 8 of 10
16. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this
License will not constitute a waiver of any further breach of the same or other term of this
License.
17. ENTRY BY CITY AND PUBLIC. This License does not convey any property interest
to LICENSEE. Except for areas restricted because of safety concerns, CITY and the
general public will have unrestricted access upon the Properties for all lawful acts.
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18. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession w
of all or substantially all of the assets of LICENSEE, or a general assignment by the
LICENSEE for the benefit of creditors, or any action taken or offered by LICENSEE under a
any insolvency or bankruptcy action, will constitute a breach of this License by w
LICENSEE, and in such event said License will automatically cease and terminate. Z
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19. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows: _
If to LICENSEE:
Attention: Tasha N. Miracle
Whittaker Corporation (Acquired by Parker
Hannifin Corporation in 2022)
216-896-2551
740-801-0394
tasha. m iracle(a)Parker. com
With copies to:
Anayeli Picasso, EHS Support, LLC
619-846-1622
Anaveli.picasso(a)ehs-support.com
and
Cassie Johnson
608-558-6795
Cassie.Johnson (a)Parker. com
If to CITY:
Attention: Amber T. Rodriguez
City of Santa Clarita
23920 Valencia Blvd., Suite 300
Santa Clarita, CA 91355
661-284-1414
Atrodrig uez(a)santa-clarita.com
With a copy to:
Joseph M. Montes, City Attorney
Burke, Williams & Sorensen, LLP
444 South Flower Street, Ste.
2400
Los Angeles, CA 90071
imontes(a)bwslaw.com
Any such written communications by mail will be conclusively deemed to have been
received by the addressee upon deposit thereof in the United States Mail, postage
prepaid and properly addressed as noted above. In all other instances, notices will be
deemed given at the time of actual delivery. Changes may be made in the names or
addresses of persons to whom notices are to be given by giving notice in the manner
prescribed in this paragraph.
20. ELECTRONIC SIGNATURES. This Agreement may be executed by the Parties on
any number of separate counterparts, and all such counterparts so executed constitute
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 9 of 10
one agreement binding on all the Parties notwithstanding that all the Parties are not
signatories to the same counterpart. In accordance with Government Code §16.5, the
Parties agree that this Agreement, agreements ancillary to this Agreement, and related
documents to be entered into in connection with this Agreement will be considered signed
when the signature of a party is delivered by electronic transmission. Such electronic
signature will be treated in all respects as having the same effect as an original signature.
21. GOVERNING LAW. This Agreement has been made in and will be construed in
accordance with the laws of the State of California and exclusive venue for any action
involving this Agreement will be in Los Angeles County.
22. ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole
agreement between CITY and LICENSEE respecting the Properties, the use of the
Properties by LICENSEE, and the specified License term, and correctly sets forth the
obligations of CITY and LICENSEE. Any agreement or representations respecting the
Properties or their licensing by CITY to LICENSEE not expressly set forth in this
instrument are void.
23. CONSTRUCTION. The language of each part of this Agreement will be construed
simply and according to its fair meaning, and this Agreement will never be construed
either for or against either party.
24. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be
modified by written agreement. CITY's City Manager, or designee, may execute this
License and any of its amendment on CITY's behalf pursuant to Administrative Policy No.
II-38 (eff. June 26, 2018).
25. COUNTERPARTS. This Agreement may be executed in any number or counterparts,
each of which will be an original, but all of which together will constitute one instrument
executed on the same date.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
day and year first hereinabove written.
CITY OF SANTA CLARITA
Ken Striplin, City Manager
Whittaker Corporation
Tasha N. Miracle,
Assistant General Counsel
Parker Hannifin (Acquired Whittaker
in 2022)
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City of Santa Clarita
Agreement File No.
Whittaker Corporation and EHS Support, LLC
Page 10 of 10
EHS Support, LLC
Nigel Goulding
Chief Technical Officer, Co -Managing Partner
ATTEST:
Mary Cusick, City Clerk
APPROVED AS TO FORM:
JOSEPH M. MONTES, City Attorney
By:
Karl H. Berger, Assistant City Attorney
ATTACHMENTS:
Exhibit A:
The Soledad Canyon Road Property
Exhibit B:
The 905 Property
Exhibit C:
The 906 Property
Exhibit D:
The 907 Property
Exhibit E:
The Alta Madera Drive Property
Exhibit F:
EHS Support, LLC Certificate of Liability Insurance (Certificate No.
W3467817) and Endorsements
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Packet Pg. 89