HomeMy WebLinkAbout2025-04-22 - AGENDA REPORTS - SPECIALIZED EXCAVATORO
Agenda Item: 7
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: April 22, 2025
SUBJECT: PURCHASE OF A SPECIALIZED EXCAVATOR
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the "piggyback" purchase of a new Caterpillar Excavator Model 306, using
Sourcewell cooperative purchasing contract 9020223-CAT in an amount not to exceed
$153,762.
2. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
The City of Santa Clarita's (City) Stormwater division utilizes large equipment, such as
excavators, to maintain the City's stormwater basins and outfalls. Retention basins are designed
to manage water flow, especially in areas prone to flooding or erosion. The primary purpose of a
basin is to act as a catchment area that temporarily holds water to prevent it from causing
damage to surrounding land or infrastructure.
During the Fiscal Year 2024-25 Mid -Year budget process, the City Council authorized the
procurement of a replacement excavator. The existing excavator has been in service for over 13
years and has exceeded its useful life. Maintenance needs and increasingly obsolete replacement
parts take the excavator out of service for long periods of time.
The use of "piggyback" purchasing allows the City to place orders against a competitively
awarded public agency contract. The City is using the cooperative purchasing contract with
Sourcewell, which allows the City to take advantage of an existing competitive process. This
contract awarded on May 24, 2023, was competitively solicited through a nationwide bid
process, and is valid through 2027.
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Staff has confirmed that there are no local vendors that provide this type of equipment due to the
customization and specific features required. After performing a cost analysis and reviewing
commercial list pricing for comparable vendors from other sources, it has been determined that
the Sourcewell cooperative purchasing contract with Caterpillar Inc. provides competitive
pricing, quality service, and offers the best value to the City. Using the cooperative purchasing
contract results in a total sale price of $153,762, inclusive of tax and delivery.
This purchase supports the Sustaining Public Infrastructure theme of the City's strategic plan
Santa Clarita 2025.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of
Santa Clarita's adopted Fiscal Year 2024-25 budget: $153,762 is available in the following
expenditure accounts: 2717208-520102 (Measure W - Equipment); 3517209-520102, 3517211-
520102, 3517212-520102, 3517213-520102, 3517214-520102, 3517215-520102, 3517216-
520102, 3517217-520102, 3517218-520102, 3517219-520102 (DBAA - Equipment); and
3567220-520102, 3567221-520102, 3567222-520102, 3567223-520102, 3567224-520102
(Stormwater - Equipment).
ATTACHMENTS
Sourcewell Contract (available in the City Clerk's Reading File)
Sourcewell Quote (available in the City Clerk's Reading File)
Sourcewell RFP and Addendum (available in the City Clerk's Reading File)
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DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
020223-CAT
Sourcewell F
Solicitation Number: RFP #020223
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Caterpillar Inc., 5212 N. O'Connor Blvd., Suite 1100, Irving, TX 75039
(Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Medium Duty and Compact Construction Equipment
with Related Attachments from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 17, 2027, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
Pursuant to Section 10(b), Supplier will subcontract certain obligations under this Contract to its
dealers. Only those dealers that sign a Participation Agreement with Supplier obligating them to
comply with the terms of this Contract will be eligible to provide Equipment, Products, or
Services as a subcontractor under this Contract. In the event there is no dealer who has entered
into a Participation Agreement available to provide Equipment, Products, or Services to a
Participating Entity, Supplier will be under no obligation to provide Equipment, Products, or
Services to such Participating Entity under this Contract. Supplier will provide a copy of this
Contract to its dealers that would normally service Participating Entities and invite such dealers
to enter into a Participation Agreement as a subcontractor of Supplier under the terms of this
Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
percentage list discount stated in Supplier's Proposal.
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Upon request made to a participating CAT dealer, from a Participating Entity identifying
themselves as a Sourcewell member by providing their Sourcewell member number and
contract number; formal quotes will list all costs, including all delivery expenses, such as freight
and permits (when required). Alternatively, Participating Entities may choose to make their
own transportation arrangements. In such case, there would be no delivery charges from the
local participating Cat dealer.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
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4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
B. Supplier may not enter into a contract with a U.S. Federal Government entity prior to
obtaining necessary internal approvals and shall not be obligated to provide Equipment,
Products or Services to any U.S. Federal Government entity under this Contract unless
separately agreed in writing. Suppliermay work with such parties and may agree to provide
equipment or services under the Contract on a case -by -case basis.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
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Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
C. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Participating Dealers with
payments made to the Participating Dealers. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier's Participating Dealer, such as job or
industry -specific requirements, legal requirements (e.g., affirmative action or immigration
status requirements), or specific local policy requirements. Some Participating Entities may
require the use of a Participating Addendum, the terms of which will be negotiated directly
between the Participating Entity and the Supplier's Participating Dealer or its authorized
dealers, distributors, or resellers, as applicable. Any negotiated additional terms and conditions
must never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
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D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, performance issues, supply
issues, customer issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
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• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Contract are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid. Provided, however, that Supplier is permitted to subcontract
certain of its rights and obligations to Supplier Participating Dealers for performance without
Sourcewell's prior written consent.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party. For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
Intentionally omitted.
11. INDEMNITY AND HOLD HARMLESS
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
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under this Contract and as it applies to all data created, collected, received, maintained, or
disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. Intentionally deleted.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
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1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
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2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
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$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for products liability -completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
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C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds. A Participating Dealer may
name a Participating Entity as an additional insured on a case -by -case basis.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier's Participating Dealers must maintain a valid and current status on
all required federal, state/provincial, and local licenses, bonds, and permits required for
the operation of the business that the Participating Dealer conducts with Sourcewell
and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
Rev. 3/2022
12
Caterpillar: Confidential Green
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
020223-CAT
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Intentionally omitted.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
D
S"Xvf/�By:COFD2A139DO6489...
Jeremy Schwartz
Title: Chief Procurement Officer
5/5/2023 1 11:57 AM CDT
Date:
Approved:
(p DocuSigned by,
h
By: 7E4288F817A64CC...
Chad Coauette
Title: Executive Director/CEO
5/24/2023 1 12:16 PM CDT
Date:
Rev. 3/2022
Caterpillar Inc.
DocuSigned by:
�c�V'iG�C �t,arm
By: 68A87926721B4E0...
Patrick Kearns
Title: Vice President Sales & Marketing,
Construction Industries
Date: 5/24/2023 1 9:14 AM PDT
13
Caterpillar: Confidential Green
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
RFP 020223 - Medium Duty and Compact Construction Equipment
with Related Attachments
Vendor Details
Company Name:
Caterpillar Inc
100 NE Adams St
Address:
Peoria, IL 61629
Contact:
Sean Egel
Email:
egel_seanJ@cat.com
Phone:
309-675-1399
HST#:
Submission Details
Created On:
Tuesday December 06, 2022 08:40:12
Submitted On:
Wednesday February 01, 2023 17:08:39
Submitted By:
Sean Egel
Email:
egel_seanJ@cat.com
Transaction #:
9a461f27-b7e7-4aa6-83b3-419bcf0de541
Submitter's I Address:
199.247.43.43
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach
additional documents to your response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the
question does not apply to you (preferably with an explanation).
Line
Item
Question
Response
1
Proposer Legal Name (one legal entity only):
Caterpillar Inc.
(In the event of award, will execute the
resulting contract as "Supplier")
2
Identify all subsidiary entities of the Proposer
N/A
whose equipment, products, or services are
included in the Proposal.
3
Identify all applicable assumed names or DBA
N/A
names of the Proposer or Proposer's
subsidiaries in Line 1 or Line 2 above.
4
Provide your CAGE code or Unique Entity
11083
Identifier (SAM):
5
Proposer Physical Address:
5212 N O'Connor Blvd Ste. 1100, Irving, TX 75039
6
Proposer website address (or addresses):
https://www.caterpillar.com/, hftps://www.cat.com/en—US.html
7
Proposer's Authorized Representative (name,
Primary Contact: Patrick Kearns
title, address, email address & phone) (The
Title: Vice President Sales & Marketing
representative must have authority to sign
Address: 100 NE Adams St, Peoria, IL 61629
the "Proposer's Assurance of Compliance" on
Email: Kearns_Patrick@Cat.Com
behalf of the Proposer and, in the event of
Phone: (309) 675-5181
award, will be expected to execute the
resulting contract):
8
Proposer's primary contact for this proposal
Primary Contact: Sean Egel
(name, title, address, email address & phone):
Title: Governmental Sales Consultant
Address: 100 NE Adams St, Peoria, IL 61629
Email: Egel_Sean_J@Cat.Com
Phone: (309) 675-1399
9
Proposer's other contacts for this proposal, if
Primary Contact: Marta Sevilla
any (name, title, address, email address &
Title: Governmental Marketing Manager
phone):
Address: 100 NE Adams St, Peoria, IL 61629
Email: Sevilla_Marta_E@Cat.com
Phone: (309) 578-1150
Table 2: Company Information and Financial Strength
Line Question Response
Item
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
10
Provide a brief history of your company,
The history of Caterpillar is all about doing: creating, building, problem solving,
including your company's core values,
innovating, testing, servicing and improving. We're proud of the ingenious machines
business philosophy, and industry longevity
that are part of our rich heritage. More importantly, we are proud of the people who
related to the requested equipment, products
founded and built the company one breakthrough at a time. Beginning with Benjamin
or services.
Holt and C. L. Best, the people of Caterpillar have always been - and continue to
be - extraordinary.
In 1925 when Holt and Best merged to form their new tractor company, they used
the name Caterpillar, which had become familiar with people around the world. The
name was registered in 1910 by Holt and placed on his tractors to reflect the
undulating movement the machine made as it crawled across the field like a
caterpillar.
With 2022 sales and revenues of $59.4 billion, Caterpillar Inc. is the world's leading
manufacturer of construction and mining equipment, off -highway diesel and natural
gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100
years, we've been helping customers build a better, more sustainable world and are
committed and contributing to a reduced -carbon future. Our innovative products and
services, backed by our global dealer network, provide exceptional value that helps
customers succeed. Caterpillar does business on every continent, principally
operating through three primary segments — Construction Industries, Resource
Industries and Energy & Transportation — and providing financing and related
services through our Financial Products segment.
Our Worldwide Code of Conduct, first published in 1974, defines what we stand for
and believe in, documenting the uncompromisingly high ethical standards our
company has upheld since its founding in 1925. The Code helps Caterpillar
employees put our values and principles into action every day by providing detailed
guidance on the behaviors and actions that support our values of Integrity,
Excellence, Teamwork, Commitment and Sustainability.
Caterpillar's Code of Conduct that can be found at
hftps:/twww.caterpillar.com/en/company/code-of-conduct.html
11
What are your company's expectations in the
Caterpillar is honored to have served Sourcewell and its members who have
event of an award?
purchased Cat@ construction equipment, attachments (work tools), and electrical
power generation products through Sourcewell since 2008. Furthermore, we are
proud to have earned the Sourcewell Legacy Award in 2019, and have recently
been awarded contracts 060122-CAT and 092222-CAT.
Caterpillar's expectations in the event of an award would be to focus on customer
needs and continued growth across all governmental segments. Sourcewell has built
a strong reputation within the industry that has shown the importance of how this
cooperative contract delivers upon customer needs. This contract will be a top factor
in our go to market strategy within our strong Cat dealer network. If awarded, we
will send out an email to our entire sales force, applicable to governmental,
introducing the contract along with ways to train our salesforce, market, and grow
the contract.
We look forward to the opportunity to further grow business and serve member
needs together in this new Medium Construction Equipment RFP opportunity.
12
Demonstrate your financial strength and
Caterpillar Inc. is a publicly traded company, and as such, its financial information is
stability with meaningful data. This could
updated quarterly and available at: https:Hinvestors.caterpillar.com/overview/default.aspx
include such items as financial statements,
SEC filings, credit and bond ratings, letters
Caterpillar's 2021 Annual Report provides details about our
of credit, and detailed reference letters.
financial position. Our SEC filing documents can be found at:
Upload supporting documents (as applicable)
https:Hinvestors.caterpillar.com/financials/sec-filings/default.aspx. Both documents are
in the document upload section of your
included as attachments in our Financial Strength and Stability Documents.
response.
As 2022 results have just been released, below you can find a high level sales
statement for 2022 followed by our more detailed 2021.
In 2022 full year sales and revenues were $59.413 with a profit per share of USD
$12.64.
In 2021 full year sales and revenues were $51 B of which, North American sales
were $22B. Operating profit was $6.913 with a profit per share of USD $11.83.
Dividends paid per share of USD $4.28.
13
What is your US market share for the
Caterpillar is a significant contributor to the overall Heavy Equipment sector within
solutions that you are proposing?
the US and Canada. Market share information beyond what is made publicly
available through our annual reports is considered confidential.
14
What is your Canadian market share for the
Caterpillar is a significant contributor to the overall Heavy Equipment sector within
solutions that you are proposing?
the US and Canada. Market share information beyond what is made publicly
available through our annual reports is considered confidential.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
15
Has your business ever petitioned for
No.
bankruptcy protection? If so, explain in detail.
16
How is your organization best described: is
Caterpillar is a world class manufacturer which distributes products through a vast
it a manufacturer, a distributor/dealer/reseller,
and capable independent dealer network. Cat dealers are strong independently
or a service provider? Answer whichever
owned companies and in North America alone our 47 dealers have a combined net
question (either a) or b) just below) best
worth of billions of dollars. Their large valuation is a competitive advantage because
applies to your organization.
it allows them to have the infrastructure to support customers regardless of location,
a) If your company is best described as
industry, fleet size, or application.
a distributor/dealer/reseller (or similar entity),
provide your written authorization to act as a
Another advantage of independently owned dealers is that they know their customers
distributor/dealer/reseller for the manufacturer
and market well. They tailor their services specifically to their customers' needs.
of the products proposed in this RFP. If
applicable, is your dealer network
Although we will sign this contract as a manufacturer, our Cat dealers will be given
independent or company owned?
the opportunity to avail themselves of the opportunity presented by the contract and
b) If your company is best described as
will
a manufacturer or service provider, describe
execute all the transactions with governmental customers as they do today. This
your relationship with your sales and service
includes but is not limited to consultation, quoting, accepting payment, delivery,
force and with your dealer network in
warranty support, parts sales, and service.
delivering the products and services
proposed in this RFP. Are these individuals
Caterpillar dealers heartily embrace the other Sourcewell contracts currently available
your employees, or the employees of a third
to them (032119-CAT, 092222-CAT, 062320-CAT, 060122-CAT). They have all been
party?
trained on contract usage. In fact, the current Heavy Equipment contract is leveraged
by 95% of our dealers in North America. Caterpillar offers specific discounts to
Sourcewell members. By using any Sourcewell Contract, our dealers agree to honor
those discounts.
17
If applicable, provide a detailed explanation
Caterpillar and its subsidiaries operate across the globe in a variety of markets that
outlining the licenses and certifications that
require Caterpillar to adhere to all locally mandated laws and regulations in order to
are both required to be held, and actually
do business. With regards to the territories covered by this RFP, Caterpillar will
held, by your organization (including third
comply with applicable laws in order to do business in the territories described
parties and subcontractors that you use) in
herein.
pursuit of the business contemplated by this
RFP.
As an equipment manufacturer focused on quality, Caterpillar created the Caterpillar
Quality Management System, which is a process -based, ISO 9001:2015 compliant
quality management system used throughout Caterpillar to continually improve the
quality of our products and services to meet customer, statutory, and regulatory
requirements. It is registered with IRCA (International Register of Certificated
Auditors) as Caterpillar Quality Management System CAT791A.
18
Provide all "Suspension or Debarment"
N/A
information that has applied to your
organization during the past ten years.
Table 3: Industry Recognition & Marketplace Success
Line Question Response
Item
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
19
Describe any relevant industry awards or
Please note: To list all the awards received in the past 5 years would unnecessarily
recognition that your company has received
lengthen our response. For brevity, we are highlighting some recognition received in
in the past five years
2020, 2021 and 2022. Also note there are many global awards.
Fortune Magazine #78 on the Fortune 500 2021
Fortune Magazine World's Most Admired Companies
Forbes Best Employers for diversity 2020 and 2021
#82 Best Global Brands- Interbrand 2021
The Wall Street Journal Best Managed Companies in 2020 and 2021
The Wall Street Journal World's Most Sustainably Managed Companies
Human Rights Campaign Foundation Corporate Equality Index
Dow Jones Sustainability Index (World and North America) 21 years World's Most
Sustainably Managed Companies — The Wall Street Journal United Way World
Wide's Global Corporate Leadership Program
U.S. President's Volunteer Service Award from Junior Achievement
Corporate Equality Index — Human Rights Campaign Foundation
CSR China Top 100 — the 4th CSR China Education Award (China) China CSR
Excellence Award — China Philanthropy Times (China)
Corporate Social Responsibility Research Center of Southern Weekly (China)
Outstanding Contribution to Poverty Alleviation — China Foundation for Poverty
Alleviation (China)
2020 Global 500 — Fortune Magazine
America's Most Responsible Companies 2020, 2021 & 2022 — Newsweek
Best -Managed Companies of 2020 & 2021 — The Wall Street Journal
Top Companies for Customer Satisfaction — The Wall Street Journal
The CEO Leaderboard: COVID-19 Reputation Rankings — SJR All -America
Executive Team — Institutional Investor
Top 150 Global Licensors — Global License Best Global Brands Top 100 —
Interbrand World's Most Valuable Brands 2020 — Forbes
2020 Best Places to Work for Disability Inclusion — Disability Equality Index
World's Best Employers 2020 — Forbes
Best Employers for Women 2020 — Forbes
America's Best Employers by State 2020 — Forbes
America's Best Employers for Diversity 2020 — Forbes
Best Employers for New Grads 2020 — Forbes
Global 2000 — Forbes 2020, 2021 & 2022
Best Employers for Veterans 2020 and 2021— Forbes
Top Veteran -Friendly Company — U.S. Veterans Magazine
#1 Great Place to Work — Great Place to Work Institute (Brazil)
#1 Great Place to Work in the Ag Business - Great Place to Work Institute (Brazil)
Chile's 20 Best Places in 2020 to Work for LGBTQ Equality, pwc Human Rights
Campaign
Top of Mind Company "Industry category" (Piracicaba, Brazil)
Certification on Promoting Work -Life Balance in Hyogo Prefecture — Hyogo Work
and Life Center (Japan)
Hyogo's Women's Success in Business Promotion Company — Hyogo Women
Empowerment & Promotion Center (Japan)
Hanada Award for WIN Akashi — Hyogo Women and Future Association (Japan)
Hyogo Childcare Supporting Company Award (Japan)
Science & Technology Industry Summit: Outstanding Contribution — The Economic
Observer (China)
20
What percentage of your sales are to the
The governmental and educational sector is extremely important to Caterpillar. We
governmental sector in the past three years
have a dedicated team to support governmental customers and their specific
needs. However, percentage of sales to governmental is considered confidential.
21
What percentage of your sales are to the
The governmental and educational sector is extremely important to Caterpillar. We
education sector in the past three years
have a dedicated team to support governmental customers, including the education
sector, and their specific needs. However, percentage of sales to education is
considered confidential.
22
List any state, provincial, or cooperative
While Cat dealers would typically hold contracts with states and provinces, as an
purchasing contracts that you hold. What is
exception Caterpillar holds the state contract with Ohio and NY.
the annual sales volume for each of these
Additionally, we are contract holders with OMNIA and NASPO ValuePoint.
contracts over the past three years?
Just as we would never share Sourcewell sales information with other cooperatives,
we also keep the sales volumes from other cooperatives confidential.
23
List any GSA contracts or Standing Offers
Listed below are the current GSA contracts that Caterpillar holds:
and Supply Arrangements (SOSA) that you
SIN 333924 Utility Trucks and Tractors: 2020=$6,857,211 2021=$14,071,364 SIN
hold. What is the annual sales volume for
333120 Street Repair and Cleaning Equipment and Attachments: 2020=$0 /
each of these contracts over the past three
2021=$143,837 SIN 335999 Power Distribution Equipment: 2020=$151,267.70 /
years?
2021=$9,473.07
These contracts are used by Caterpillar, but we do not allow our dealers to use
GSA contracts.
Final sales for the year 2022 have yet to be fully reported.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 4: References/Testimonials
Line Item 24. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name
Phone Number
Baltimore County, MD
Jamie Donahue
410-952-6981
Washington DC Fleet
Greg Harrelson
202-437-3799
Town of Scituate Mass.
Kevin Cafferty
781-545-8732
Table 5: Top Five Government or Education Customers
Line Item 25. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity
type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three
years.
Entity Name
Entity Type
State 1
Scope of Work
Size of Transactions
Dollar Volume Past Three
Province
Years
Virginia
Government
Virginia - VA
State Department of
Purchased 41 units.
$12,321,972
Department of
Transportation for Virginia.
Transportation-
Caterpillar requests that
Central
Sourcewell treat the information
in this table as confidential.
State of Idaho
Government
Idaho - ID
State of Idaho. Caterpillar
Purchased 39 units.
$10,304,218
requests that Sourcewell treat the
information in this table as
confidential.
Alaska
Government
Alaska - AK
State Department of
Purchased 37 units.
$12,176,875
Department of
Transportation for Alaska.
Transportation
Caterpillar requests that
Sourcewell treat the information
in this table as confidential.
Arkansas State
Government
Arkansas - AR
State of Arkansas. Caterpillar
Purchased 28 units.
$10,053,000
requests that Sourcewell treat the
information in this table as
confidential.
Suwannee
Government
Florida - FL
A county local to Florida.
Purchased 26 units.
$6,567,420
County
Caterpillar requests that
Sourcewell treat the information
in this table as confidential.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line (Question Response
Item
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
26
27
Sales force. The Cat dealer salesforce is highly capable and trained in the construction industry.
The Cat dealer salespeople are consultants to their customers and advise their
customers on the best solutions for their application and job. As a manufacturer we
request our dealers to follow strict training protocols to ensure our sales force
remains current on all product updates. Specifically, as it relates to governmental
sales, each dealer has one or more people named to be a key liaison between us
as manufacturer and their dealer sales team. They're offered additional in depth
training on Sourcewell and ensures that all contract terms are followed.
Caterpillar has Operational Excellence Programs that recognize dealers' excellence in
marketing and sales processes and operations, among other areas of the business.
Dealer network or other distribution
methods.
In North America, Cat dealers employ more than 53,000 people across the machine,
energy, parts and service divisions. The dealer sales teams are supported by a
network of Caterpillar professionals. Each dealer has in territory support of 5 to 8
Caterpillar sales/marketing employees. It is the responsibility of these people to
ensure that the dealer and Caterpillar are working well together to constantly improve
and to adapt to marketplace changes. Beyond the territory experts, the sales and
marketing department at Caterpillar is staffed by more than 600 people whose
mission is to focus on customer satisfaction. Even more are employed "behind -the
scenes" to ensure industry leading product design, up to date product information,
and maintaining the ease of doing business in an increasingly connected marketplace.
The Cat dealer network is key to the success of our company. Boasting 160
dealers throughout 193 countries worldwide, the Cat dealer network is widely
considered to be the best in industry. Within Canada and the United States, we have
47 dealers and more than 800 dealer owned locations that sell and rent equipment.
Please refer to our directory listing of Cat dealer locations and our easy to view
locations map in the attached "Additional Documents" zip file. Cat dealers are
independently -owned. Each dealer has multiple branches and a mobile service fleet
than can serve customers regardless of location. These are full physical locations our
governmental customers can use.
Because of the size of Cat dealers, they are exceptionally capable to serve
governmental customers. Dealers have trained specialists that cover many industries
including heavy equipment.
Collectively, Cat dealers' large net worth permits them to stock a high volume of
replacement parts - allowing governmental customers the fastest turnaround on parts
availability and repair time. Cat dealers recognize the importance of governmental
business to their overall success and they each have one or more governmental
specialists whose job it is to serve governmental agencies well.
Please refer to the Cat dealer locations map included in "Additional
Documents". Additionally, you can leverage https://www.cat.com/en_US/support/dealer-
locator.html to locate dealers by location.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
28
29
Service force. At Caterpillar we are very proud of the saying "The sales department sells the first
machine; the service department sells every one after that." The Cat dealer network
in North America collectively employs more than 20,000 factory trained technicians,
parts experts, product support managers and
other service -oriented staff. These subject matter experts are supported by the best
repair shop equipment and materials. As machines and engines are constantly
updated, so too are our service experts. We conduct product -specific training every
week of the year. Technician shortage is an industry -wide
concern, but because Cat dealers are large, long established companies, they can
offer strong compensation and benefit packages that encourage the best people to
seek employment and to retain them once hired. Caterpillar works very closely with
dealers and through a program called "ThinkBlG", we are able to keep the pipeline
of high quality employees full. ThinkBlG is a Caterpillar -specific instructional program
that pays the student while they train to become a technician. It is a 2-year program
with lab and classroom work, and a paid internship at a sponsoring Cat Dealer. As
a result, the student will graduate with an accredited degree backed with over 2,000
hours of work experience.
In addition to the technicians and mechanics that work on the machines directly, each
dealer has a service support staff that includes customer -facing consultants who are
responsible for working with customers to set up maintenance and repair schedules
to ensure the best possible up -time.
Collectively, service support staff makes up the bulk of each dealers' staff. Roughly
half of their personnel investment goes to ensuring customer success via product
support.
Describe the ordering process. If orders
will be handled by distributors, dealers or
others, explain the respective roles of the
Proposer and others.
The dealer service teams are supported by a network of Caterpillar professionals.
Each dealer has in territory support of 5 to 8 Caterpillar parts/service employees. It
is the responsibility of these specialists to ensure that the dealer and Caterpillar are
working well together to constantly improve and to adapt to marketplace changes.
Beyond the territory experts, the service and support groups at Caterpillar are staffed
by thousands of people whose mission is to focus on post -sale customer satisfaction.
Even more are employed "behind -the -scenes" to ensure technical literature is up to
date, service standards are adhere to and repair questions are answered quickly. We
exceed our 95% 2-hour response rate target in responding to dealer service inquiries.
Our simple order process has been and will continue to be well appreciated by
Sourcewell and Sourcewell members:
1) When a member decides to purchase a new Cat machine, they simply include
their Sourcewell member number on the Purchase Order they issue to the Cat dealer.
2) The Cat dealer then accepts the PO, issues the invoice, accepts payment and
delivers the machine.
3) After the machine has been delivered, the dealer, as part of their normal
process, includes the member number when filing their sales claims with Caterpillar.
4) At month's end, Caterpillar aggregates these reports and sends the sales
information quarterly to Sourcewell along with the administrative fee.
IMPORTANT NOTE: Should a member wish to include additional terms and
conditions to this contract, or to otherwise request a Participating Addendum, that
agreement / PA should be executed between the member and Cat dealer directly.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
30 Describe in detail the process and
procedure of your customer service
program, if applicable. Include your
response -time capabilities and
commitments, as well as any incentives
that help your providers meet your stated
service goals or promises.
31
Describe your ability and willingness to
provide your products and services to
Sourcewell participating entities in the
United States.
We are proud that our reputation stands on having the best customer support in the
industry. In fact, our capabilities are industry leading. In the event a customer ever
has a problem or issue with a machine, their Cat dealer is empowered to resolve
that issue locally. If the problem is a result of a defect in material or workmanship,
within the standard warranty period, the local Cat dealer will work with Caterpillar to
apply the appropriate warranty, and keep the customer informed. Every Cat dealer
has a common detailed service process in place. Caterpillar supports and verifies
that all the dealer service technicians are supplied with the tools and equipment
needed to repair all Cat products.
Technicians have access to an electronic library of technical information including
Service Letters, Technical Information Bulletins, System Operations, Troubleshooting
and Disassembly and Assembly manuals. These manuals are provided for every Cat
product. Each dealer also has one or more "Technical Communicators" who are
dedicated to supporting the service technicians by acting as a liaison between the
shop personnel and Caterpillar.
The service technicians also have a dealer support network (DSN) system with direct
access to Caterpillar's Service Engineers. Caterpillar responds to more than 95% of
all high priority tickets within one hour.
Caterpillar is got everything customers need to keep their Cat machines in top
shape. Whether they want Genuine Cat parts, manuals and resources to do
maintenance and repairs themselves, or prefer to have one of our expert dealer
technicians do the work. We make it easy to keep their Cat equipment running.
Some of our service solutions include:
-Cat Fleet Management (Condition Monitoring) - Lowers the total cost of ownership of
machine. By connecting your fleet, you will be able to: track the location of your
assets, monitor & manage the fuel consumption, identify the operators who would
need extra training, and plan & schedule your maintenance. All of which will maximize
your uptime.
-Customer Value Agreements (CVA) - Customizable plans for your equipment new or
used - to do more work with lower, more predictable costs. It's a convenient plan to
get the most from your equipment throughout its life. Examples of CVAs may include
but are not limited to: Maintenance CVAs, Component CVAs, and Machine CVAs.
-S•O•S Services - A fluid analysis program that provides results that you can
trust including trend analysis that provides benefit to your machine and fleet.
-Cat Inspect - A digital way to perform checklists, pre -work inspections, annual
inspections and PM checklists. All of which can be captured in the easy to use apr
We are proud to serve all geographic areas and all Sourcewell member sectors
within the United States to offer our complete products and services. Caterpillar has
successfully and proudly utilized Sourcewell to sell machines in all 50 states.
Caterpillar's global reach and presence is unmatched in the industry, and we serve
customers around the globe. Our manufacturing, marketing, logistics, services,
research and development and related facilities, along with our dealer locations, total
more than 500 locations worldwide. North America specifically is home to 47
factories and 10 parts distribution centers, which make up 40% of our global
footprint! The Caterpillar parts network delivers 98% of the parts orders within 24
hours.
In addition to our facilities listed above, Cat Parts are available through the Cat
dealer network in at different price points, including: Cat New, Cat General Duty and
Cat Reman. The Cat dealer network also have the capability to provide dealer
exchange components, dealer rebuilt components and used parts when available.
Each dealer can match the appropriate parts offering to match the customers
application and productivity. For example, Cat dealers offer Cat factory
remanufactured parts (Cat reman) to follow the same quality, performance, and
reliability as Cat new parts. This product line provides the same as new parts
warranty, includes critical engineering changes, reduces waste, and protects the
environment and saves critical repair time on machines. Cat reman also uses 100%
Cat parts in the remanufacture process.
Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
32
Describe your ability and willingness to
We are proud to serve all geographic areas and all Sourcewell member sectors
provide your products and services to
within the United States to offer our complete products and services. Caterpillar has
Sourcewell participating entities in Canada.
successfully and proudly utilized Sourcewell to sell machines in all 50 states.
Caterpillar's global reach and presence is unmatched in the industry, and we serve
customers around the globe. Our manufacturing, marketing, logistics, services,
research and development and related facilities, along with our dealer locations, total
more than 500 locations worldwide. North America specifically is home to 47
factories and 10 parts distribution centers, which make up 40% of our global
footprint! The Caterpillar parts network delivers 98% of the parts orders within 24
hours.
In addition to our facilities listed above, Cat Parts are available through the Cat
dealer network in at different price points, including: Cat New, Cat General Duty and
Cat Reman. The Cat dealer network also have the capability to provide dealer
exchange components, dealer rebuilt components and used parts when available.
Each dealer can match the appropriate parts offering to match the customers
application and productivity. For example, Cat dealers offer Cat factory
remanufactured parts (Cat reman) to follow the same quality, performance, and
reliability as Cat new parts. This product line provides the same as new parts
warranty, includes critical engineering changes, reduces waste, and protects the
environment and saves critical repair time on machines. Cat reman also uses 100%
Cat parts in the remanufacture process.
Our 1.4 million parts are available to order 24/7 on Parts.Cat.Com.
33
Identify any geographic areas of the United
We are proud to serve all geographic areas of the United States and Canada.
States or Canada that you will NOT be
fully serving through the proposed contract.
34
Identify any Sourcewell participating entity
We are proud to serve all Sourcewell Member sectors within the United States and
sectors (i.e., government, education, not -for-
Canada with our complete product and service offering through Sourcewell.
profit) that you will NOT be fully serving
through the proposed contract. Explain in
Caterpillar's cooperative purchasing contracts are non-exclusive; i.e. none of them
detail. For example, does your company
restrict Caterpillar from promoting our Sourcewell contracts.
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
35
Define any specific contract requirements
There are no restrictions or limitations for sales to members in Hawaii, Alaska or
or restrictions that would apply to our
U.S. Territories.
participating entities in Hawaii and Alaska
and in US Territories.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 7: Marketing Plan
Line
Item
Question
Response
36
Describe your marketing strategy for
Our current marketing strategy with Sourcewell contract 032119-CAT proves to be effective
promoting this contract opportunity.
with year over year sales growth. Our primary strategy to promote this contract with
Upload representative samples of your
participating entities is through our Cat dealers' sales force. We provide group and
marketing materials (if applicable) in
individual training to our dealer sales reps, focusing on benefits from selling through
the document upload section of your
cooperative contracts vs bids. We proudly announce the award publicly through our
response.
multiple customer facing touchpoints which may include:
1) Press Release
2) Government Solutions Magazine (Caterpillar produced magazine distributed to
governmental customers in the US and Canada)
3) Government Training & Safety Days (Government customer training events at
Caterpillar facilities)
4) Announcement in our governmental customer e-newsletter
5) Feature on our governmental focused website: www.cat.com/governmental
6) Announcement on our social media channels (FB, Instagram, Linkedln)
7) Display mentions at all governmental tradeshows we attend. (NACE Annual Conference,
APWA Snow Show, Waste EXPO, GFX, NIGP Annual Forum & Products Expo, and
APWA PWX & Annual Roadeo)
8) Update literature with the new contact information. (An updated version can be found
within our attached marketing plan attachment.)
37
Describe your use of technology and
Caterpillar and the Cat dealer network are leaders in using technologies to
digital data (e.g., social media,
reach our customers.
metadata usage) to enhance
marketing effectiveness.
- Focus on organic search and Search Engine Optimization (SEO) to help our customers
digitally find our products and the information they need.
- Leverage Caterpillar's social media platforms (YouTube, Facebook, Linkedln, Instagram,
etc) and ability to target governmental segments.
- Leverage predictive data analytics (past purchase history and financing information) to
recognize in advance when customers may be considering replacing machines they
currently own.
- Leverage Deltek's GovWIN data in the US and Canada for governmental lead
generation.
Caterpillar has a Customer Interaction Center available 24/7 who handles digital leads
received from cat.com, social media, etc. Our team qualifies those leads and passes
them on to our Cat Dealer network using the Salesforce platform (Customer Relationship
Management system). We have processes that allows us to confirm our Cat dealers have
reached out to those customers.
38
In your view, what is Sourcewell's role
Sourcewell is a well -respected contracting agency within the public procurement industry. It
in promoting contracts arising out of
is important, in the event of an award, that our products and logos be included in
this RFP? How will you integrate a
Sourcewell marketing and website. We believe that the most important role that Sourcewell
Sourcewell-awarded contract into your
can play in marketing our contract and products, is to market themselves and promote
sales process?
contract purchasing across the industry.
In the event of an award, Caterpillar will put high priority in building awareness and
enthusiasm within our dealer network and customer base to leverage the Sourcewell
contract as our go to market strategy.
39
Are your products or services
We do offer a e-procurement ordering process for parts via parts.cat.com. We can also
available through an e-procurement
integrate into a variety of procurement systems for high volume customers.
ordering process? If so, describe your
e-procurement system and how
Our wide machine portfolio and multiple configurations per machine model allows us to
governmental and educational
provide the best machine for the customer need. Our Cat dealers are trained to configure
customers have used it.
our equipment and advise the customer on the best machine and configuration for their
application. Therefore, a consultative salesperson is integral in this process, and we do
not use an e-procurement machine ordering process.
Table 8: Value -Added Attributes
Line Question (Response
Item
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
40
Describe any product, equipment,
maintenance, or operator training
programs that you offer to
Sourcewell participating entities.
Include details, such as whether
training is standard or optional,
who provides training, and any
costs that apply.
All dealers offer basic operation, safety, and maintenance training with every sale. Should a
customer desire more advanced training, such as productivity improvement or advanced
repairs, each of our dealers can supply that training. Often there is a cost associated with
that specific training and it would be negotiated between the dealer and the customer.
Caterpillar also offers training programs directly to customers in three areas: operation,
safety and service. Members may access courses online, via CD's, or through instructor -led
classes leading to operator certifications. The fees for these services vary depending on the
depth of training desired. These high-level instruct -led courses can be conducted at one of
our dedicated training facilities in the US or on a customer's local site using their own
equipment.
Caterpillar also has a licensed supplier that offers Cat Simulators to teach operational
techniques from real job sites.
For more information visit: https://catsimulators.com/
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
41
Describe any technological
advances that your proposed
products or services offer.
Cat technology gives you the power to track, monitor, automate and manage all types of
assets- from a single machine, engine, to an entire fleet. We even offer technologies that
protect your people. Listed below are a few technology offerings (standard and optional)
that are used throughout the world in our Cat equipment.
Next Generation Excavators:
Cat Vision Link - Delivering valuable data with connected machine.
Cat Payload - Precisely load targets every time for faster cycle times.
Cat E-Fencing - Automatically stops excavator motion using boundaries you set in the
monitor for the entire working envelope - above, below, sides and front.
Cat Birds Eye 360 View Camera - Rearview and right -side -view cameras always keep
operators aware of their surroundings.
Cat Skid Steer and Compact Track Loaders:
Electronic Torque Management System - Helps maximize performance, minimize fuel
consumption.
Sealed and Pressurized Cabs - Provides a cleaner, quieter work environment.
Cat Backhoe Loaders:
Selectable Power Management Modes - Saves fuel while maintaining machine performance.
Load -Sensing Hydraulic System - Provides excellent response for improved hoe and loader
productivity and greater bucket breakout force.
Cat Wheel Loaders:
Operator Assist - Helps the operator reduce tire slippage, automatic rimpull management
and provides up to 10% better cycle time resulting in higher productivity.
ig - consistent high bucket fill factors delivers up to 10% more productivity.
Cat Track Type Tractors:
Display with Camera - Optional 10" touchscreen, color display including rearview camera
and slope indicate/assist screens. Larger reversing camera gives the operator better
visibility to the job site.
Cat Material Handlers:
Smartboom - significantly enhances operator comfort and job efficiency by reducing stress
and vibrations transmitted to the machine. Loading is more productive and more fuel
efficient.
Machine/Operator Safety Technology:
Machine Security System - Gives you control over who can operate your machines and
when. Prevents theft.
Seat Belt Reminder - Cost effective safety upgrade that significantly improves operator safety.
Cat Detect for Personnel - Alert ground crews in close proximity to mobile equipment.
Cat Detect for Personnel sounds an immediate, unique alert that cuts through the white
noise of engines, generators, cell phones and job site chatter to protect ground workers
from equipment backing incidents.
Cat Command - Remote control in operations where an operator could be at safety risk.
Whether you're looking to add technology to your current machine, or want new ways to get
more value out of the technology on your equipment, we have options for you.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
42 Describe any "green" initiatives
that relate to your company or to
your products or services, and
include a list of the certifying
agency for each.
43
Identify any third -party issued eco-
labels, ratings or certifications that
your company has received for
the equipment or products
included in your Proposal related
to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
Caterpillar shares the concerns of governments and the public about the risks of climate
change and supports global efforts to mitigate its impact. We are committed to contributing
to a reduced -carbon future.
We demonstrate this in many ways including through our significant progress in reducing
greenhouse gas (GHG) emissions from our operations and our continued investment in new
products, technologies and services.
Caterpillar is engineering a brighter future through:
Product innovations
Advanced technologies leveraging know-how and R&D
Usage of renewable fuels and fluids
Solutions to improve jobsite efficiency
Maintenance solutions
Manufacturing operations' carbon efficiency
Caterpillar's long-standing commitment to sustainability inspires us to set and achieve
meaningful environmental, social and governance (ESG) goals and develop innovative
products, technologies and services to support our customers on their sustainability journey.
Caterpillar is fully committed to our customers' success by not only the design and
manufacture of durable, reliable, innovative and rebuildable construction equipment, but also
through our extensive and unmatched dealer network that provides you the best service and
support to keep your equipment running, regardless of the environment or challenges.
We consider this as we work toward a vision of a world in which people's basic needs -
such as shelter, clean water, education, and reliable energy - are fulfilled. We provide work
environments, products, services, and solutions that make productive and efficient use of
resources as we strive to achieve our vision. We believe this commitment supports the
enduring success of our customers, stockholders, dealers, and our people.
Caterpillar is a proud 22-year member of the Dow Jones Sustainability Indices, including
both the World and North America Indices. The annuals DJSI process follows a best -in -
class approach, evaluating numerous corporate economic, environmental, and social
performance factors.
For more on sustainability please visit our full report attached in the Financial and Stability
attachment section.
Plants certified with IDO 14001:2004 Environmental Management System include:
1) Anchor Coupling - Goldsboro NC, ISO 14001:2004- Sept 2018
2) Anchor Coupling - Menominee - ISO 14001: 2015 - Jan. 2021
3) Gen Sets - Newberry 0 ISO 14001:2004 - Nov. 2017
4) Mapleton - 14001:2004 self -certification issued Jan 2013
5) Reman Services - Corinth MS - ISO 14001-2015- Sept. 2021
6) Reman Services - Franklin - ISO 14001:2004-May 2017
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
44
Describe any Women or Minority
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
Caterpillar has long drawn on the diversity of its people as a source of innovation and
competitive advantage. We are proud that our people come from across the globe, with
diverse backgrounds, experiences and perspectives. Despite our differences — in geography,
culture, language and business — we are one Caterpillar, one company united by these
common principles with a shared commitment to the highest standards of conduct.
For example: Foley Equipment, a Cat dealer, with territory primarily in Kansas and Missouri,
is woman owned. In addition to Foley equipment, there are 31 other women in our North
American dealer network who hold the titles of President, Vice President or Director.
One of the more recognized initiatives within Caterpillar's Global Supply Network Division is
the Caterpillar Inc. Proprietary Information Supplier Diversity Program which spurs economic
growth by increasing business opportunities to minority -owned, women -owned, veteran and
service disabled veteran -owned, small disadvantaged businesses and those certified in
HUBZones, all while ensuring expectations are met with regards to quality, velocity, capacity,
and cost. Currently more than 37% of our direct and indirect purchasing is conducted with
suppliers in these categories.
Caterpillar is a proud member of the National Minority Supplier Development Council
(NMSDC). We also use the System for Aware Management (SAM), SBA, and NMSDC
databases to locate SDB, VOSB, SDVOSB and HUBZone suppliers.
Supplier Diversity is discussed with Global Supply Network Division leadership during the
Monthly Operating Results Review meetings. This in turn forces accountability for supplier
inclusion by measuring drivers, such as the number of sourcing projects, which include
Divers Suppliers and the values of the projects in which they participate. The goal is to
create greater transparency to determine which teams are creating inclusive environments
and which are not.
For more detail, please see our attached 2021 Global Diversity & Inclusion Report in the
Additional Documents folder.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
45
What unique attributes does your
BEST OVERALL VALUE / LOWEST LIFE CYCLE COST:
company, your products, or your
Cat products deliver the best value for the money. While we rarely have the lowest initial
services offer to Sourcewell
purchase price, we are happy to demonstrate to customers that our machines offer the
participating entities? What makes
lowest overall owning and operating costs when factors such as fuel efficiency, repair
your proposed solutions unique in
frequency, productivity, and resale value are factored in. We believe that government
your industry as it applies to
agencies are tasked to be the best stewards of taxpayer funds and our products can prove
Sourcewell participating entities?
that they are the best solution. Sourcewell members are in the best position to allow these
discussions to take place in contrast to a local bid situation where the focus is often only
on initial price.
CAT SAFETY SERVICES / SAFETY FEATURES:
In addition to the tangible, measurable aspects of the life cycle cost equation, we also bring
our focus on safety to every product that we manufacture. Quantifying a human life or
debilitating injury is impossible, but each machine has industry -leading features that strive to
minimize the possibility for accidents.
In addition to built-in safety features, we also offer products and services that are unique in
the industry.
Cat Safety Services include, but are not limited to, the following:
Safety Perception Survey - Used to establish a baseline safety -culture assessment by
measuring employee perceptions and gaps in beliefs between management and employees
on the front line across 20 Safety Culture Indicators.
Safety Leadership Assessment - Used to measure individual safety leadership capability
around four domains of safety leadership.
Worksite Assessment - Compares onsite observations of safety practices and employee
interview data to the documented processes and procedures.
Continuous Improvement Process - Involving all levels of the organization to generate
engagement, involvement, and ownership in the safety improvement process.
Training - can be conducted with e-learning courses on http://safelyhome.cat.com, instructor
led
training products or as Supplier -facilitated workshops. Topics available include, but are not
limited to, safety culture, effective communication, supervisor safety training, recognition, etc.
Fleet Management & Services through Caterpillar Job Site Solutions:
We leverage the power of Caterpillar and our dealers by designing innovative solutions that
solve customer problems and that have a positive impact on their bottom line. We
approach each site differently, striving to deliver exactly what's needed — no more, no less.
Every solution includes a unique mix of Caterpillar and dealer capabilities using industry
best products, technology, services and expertise necessary to meet the customer's
definition of success. The goal is to leave customers better off tomorrow than they are today.
Details on products and services are available at www.cat.com/safety. More information can
be found in the additional document section. Pricing can be found in the pricing document
section.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response
46
Do your warranties cover all products, parts, and
Caterpillar has extensive warranty coverage. Please see our warranty
labor?
statements attached in the warranty information documents.
47
Do your warranties impose usage restrictions or
Please see applicable warranty statements in the attached documents.
other limitations that adversely affect coverage?
48
Do your warranties cover the expense of
Caterpillar does not cover travel time and mileage. Dealer service territories
technicians' travel time and mileage to perform
vary considerably from state to state as do their policies about travel time
warranty repairs?
and mileage during the warranty period.
49
Are there any geographic regions of the United
One of our key differentiating strengths is our ability to service equipment
States or Canada (as applicable) for which you
regardless of where it is located. Please see applicable warranty statements
cannot provide a certified technician to perform
in the attached documents.
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
50
Will you cover warranty service for items made by
Warranty service for machines ordered from a Caterpillar facility are
other manufacturers that are part of your proposal,
generally provided by Caterpillar and performed by Cat dealers. Some
or are these warranties issues typically passed on
items, such as tires, are covered under their manufacturers' warranties.
to the original equipment manufacturer?
51
What are your proposed exchange and return
Please see applicable warranty statements in the attached documents.
programs and policies?
52
Describe any service contract options for the
We have a large variety of service contract options which can all be
items included in your proposal.
customized according to customer needs. Below are just two examples.
More solutions are available and we encourage members and dealers to
explore all options.
1) Equipment Protection Plans (EPP): After the initial warranty period ends,
members may choose to purchase additional protection plans to reduce their
exposure to unplanned costs. These policies are written based on months
and hours of operation. There are four standard levels of coverage:
1) Powertrain
2) Powertrain + Hydraulics
3) Powertrain + Hydraulics + Technology
4) Premier
A description of all these options is included in the attached Equipment
Protection Plans document. EPP can be purchased at the same time as the
machine purchase, or anytime before the standard warranty expires.
2) Customer Value Agreements (CVA's):
A member may choose to enter into an agreement with their Cat dealer to
perform routine maintenance and/or repairs. These contracts are
customizable based on member needs.
The selling Cat dealer can take responsibility for some or all the required
service and maintenance needs to allow the agency to gain efficiency by
focusing on the performance demands more than maintenance. CVA's are a
useful tool to manage expenses. CVAs can be purchased at the same time
as the machine purchase, or anytime after. Cat Financial also offers CVAs,
which can be performed by Cat dealers in the United States, and are
particularly helpful for customers who move their machine fleet to multiple
locations which may have different servicing Cat dealers.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response
53
Describe your payment terms and accepted payment
Cat dealers are independently owned businesses. As such their
methods.
payment terms and accepted payment methods vary, but all will be
stated on individual invoices. The most common terms are net 30.
54
Describe any leasing or financing options available for use
We offer both leasing and financing options to governmental
by educational or governmental entities.
members of Sourcewell at rates lower than available to the general
public.
Caterpillar has its own financing arm, Cat Financial.
Cat Financial was founded in 1981 and serves Cat customers and
dealers. With over 1,900 employees, Cat Financial is active in more
than 40 countries covering more than 148,000 customers worldwide.
Cat Financial offers you a complete solution for your acquisition
needs:
Equipment & Attachments
Parts
Service
Rebuilds
Financial products are aligned and customized with the project and
work site requirements such as operating lease, loan or finance
lease.
Find more information from Cat Financial here:
https://www.catfinancial.com/en US.html/
55
Describe any standard transaction documents that you
Cat dealers are independently owned businesses. As such their
propose to use in connection with an awarded contract
standard transaction documents will vary.
(order forms, terms and conditions, service level
agreements, etc.). Upload a sample of each (as
applicable) in the document upload section of your
response.
56
Do you accept the P-card procurement and payment
Because Cat dealers will be receiving payments directly from
process? If so, is there any additional cost to Sourcewell
members, accepting P-card procurement will be at their discretion.
participating entities for using this process?
Many dealers do accept this method without additional fees. Some
have limitations on the amount that can be processed.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line
Item
Question
Response*
57
Describe your pricing model (e.g., line -item discounts or
We offer a deep list discount off the current Caterpillar machine
product -category discounts). Provide detailed pricing data
and work tool list prices to all Sourcewell members. We have
(including standard or list pricing and the Sourcewell
provided base machine list pricing in the document pricing section.
discounted price) on all of the items that you want
Base machines must be properly configured with other mandatory
Sourcewell to consider as part of your RFP response. If
and optional items from the price list before they are considered
applicable, provide a SKU for each item in your proposal.
operational. For the execution of the agreement we will ask our Cat
Upload your pricing materials (if applicable) in the
dealer and Sourcewell member to use the Caterpillar price list that
document upload section of your response.
is current at the time of the quote. Dealers, in consultation with the
member, will configure the machine to the desired specifications
and apply the stated list discount to that configured list price
amount. Dealer and members should remember to factor in any
expected price increases if a machine will be built to order. The
pricing document, in the applicable pricing document attachment
section, shows the list discount offered for each new machine.
Additionally, we are pleased to offer a list discount of 15% off all
products and consulting services under Cat Safety Services.
58
Quantify the pricing discount represented by the pricing
Pricing in this proposal is a percentage discount from list on
proposal in this response. For example, if the pricing in
current machine and work tools list prices. Our discount range
your response represents a percentage discount from
varies between 10 - 26% off of the list price depending on the
MSRP or list, state the percentage or percentage range.
product family or model.
59
Describe any quantity or volume discounts or rebate
Our dealers are empowered to consider purchase order volume,
programs that you offer.
repeat purchases, etc. They may offer members additional discounts
and /or services at their discretion.
60
Propose a method of facilitating "sourced" products or
Sourced goods / Open Market Items are available to members from
related services, which may be referred to as "open
Cat dealers. The prices for these good or services will represent
market" items or "nonstandard options". For example, you
fair marketing value and will be determined between the member
may supply such items "at cost" or "at cost plus a
and the selling dealer. We encourage our dealers and members to
percentage," or you may supply a quote for each such
use these options as it facilitates complimentary products and
request.
streamlines the procurement process. Customers and dealers are
responsible for including their Sourcewell member numbers on all
documentation related to these purchases. Caterpillar Inc. is not a
party to these sales and is exempted from including them in
quarterly reports.
For audits, inclusion of a customer's Sourcewell member number on
the PO and /or invoice shall be deemed sufficient.
61
Identify any element of the total cost of acquisition that is
Machines are unique in their requirements for preparation prior to
NOT included in the pricing submitted with your response.
use. Some may require local final assembly due to their large size
This includes all additional charges associated with a
others may have locally installed options (fire suppression, beacons,
purchase that are not directly identified as freight or
auto lube systems for example). When a dealer issues a quote for
shipping charges. For example, list costs for items like pre-
a machine, any dealer costs (like pre -delivery inspection, installation,
delivery inspection, installation, set up, mandatory training,
set up, training, etc.) will be itemized separately and are not subject
or initial inspection. Identify any parties that impose such
to the Caterpillar list discount for Sourcewell members.
costs and their relationship to the Proposer.
62
If freight, delivery, or shipping is an additional cost to the
There is no additional cost to members who choose to pick up
Sourcewell participating entity, describe in detail the
their machines from the Cat dealer. Dealers may charge fees for
complete freight, shipping, and delivery program.
delivery to the Sourcewell member's location.
63
Specifically describe freight, shipping, and delivery terms or
Just as for members in the 48 contiguous states, there is no
programs available for Alaska, Hawaii, Canada, or any
additional cost to members who choose to pick up their machine
offshore delivery.
from their Cat dealer. Dealers may charge fees for delivery to the
Sourcewell members' location.
64
Describe any unique distribution and/or delivery methods or
Machines are large purchases and if there are unique Sourcewell
options offered in your proposal.
member requirements our dealers will be happy to discuss on a
case by case basis.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is:
Comments
65
b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing
Caterpillar wants to provide
departments.
the governmental customer
the best list discount possible
to allow them to be good
stewards of tax -payers funds.
We want our governmental
customers to have the ability
to choose which cooperative
contract better fits their needs.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response
66
Specifically describe any self -audit process or program that you
We plan to continue our very robust process to ensure
plan to employ to verify compliance with your proposed Contract
reporting speed, accuracy, and contract compliance.
with Sourcewell. This process includes ensuring that Sourcewell
Caterpillar and Cat dealers have very close and trusting
participating entities obtain the proper pricing, that the Vendor
relationships. Cat dealers are long-established, and the
reports all sales under the Contract each quarter, and that the
current process (under contract #032119-CAT) is working well.
Vendor remits the proper administrative fee to Sourcewell. Provide
1) To ensure pricing accuracy, we maintain our current
sufficient detail to support your ability to report quarterly sales to
Sourcewell customer discount sheet on our dealer facing
Sourcewell as described in the Contract template.
pricing pages. Dealers integrate these numbers automatically
in their quoting software.
2) To ensure new machines and work tool sales are
recorded properly, we use our post -sale credit system. In a
nutshell, this means that we corporately support the pricing
offered in this contract at a level below what's available to
other customers. To receive this additional monetary support
after the machine is delivered, dealers must supply the
member's name, address, and member number. There is no
additional burden or cost to our dealers to use the
Sourcewell contract and this is part of the reason for their
high engagement and our high reporting accuracy.
3) At month end, we gather the new machine and work tool
sales data attributed to Sourcewell and aggregate it for our
reporting.
4) After quarter end, we will send the quarterly sales report
and administration fee payment to Sourcewell for all items
that are subject to the administrative fee.
67
If you are awarded a contract, provide a few examples of internal
We regularly track the % of sales that are sold using a
metrics that will be tracked to measure whether you are having
cooperative contract. We will continue this practice if we are
success with the contract.
awarded a contract for RFP 020223.
68
Identify a proposed administrative fee that you will pay to
Per amendment #1 to Contract #032119-CAT, we will be
Sourcewell for facilitating, managing, and promoting the Sourcewell
pleased to offer an administrative fee of 0.33% of
Contract in the event that you are awarded a Contract. This fee
Caterpillar's list price for each piece of new equipment and
is typically calculated as a percentage of Vendor's sales under the
serialized work tools purchased by Sourcewell's Participating
Contract or as a per -unit fee; it is not a line -item addition to the
Entities. Caterpillar will pay this fee and will not ask dealers
Member's cost of goods. (See the RFP and template Contract for
or members to pay the fee.
additional details.)
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
Question
Response
69
Provide a detailed description of the
The Cat equipment product line, consisting of more than 300 machines, sets the
equipment, products, and services that you
standard for our industry. We plan to help you meet your needs with our equipment,
are offering in your proposal.
with our distribution and product support system, and the continual introduction and
updating of products.
Caterpillar is pleased to offer a wide variety of products for Sourcewell members.
These products include some from the previously submitted RFP 011723, while
excluding paving products, equipment, and services awarded on 060122-CAT. The
equipment, products, and services for offered for RFP 020223 include:
Cat Backhoe Loaders (9 models offered)
Cat Compact Track Loader (7 models offered)
Cat Skid Steer Loader (7 models offered)
Cat Track Hydraulic Excavator (34 models offered)
Cat Wheel Hydraulic Excavator (7 models offered)
Cat Forestry (4 models offered)
Cat Telehandlers (8 models offered)
Cat Track Type Tractors (3 models offered)
Cat Track Loaders (3 models offered)
Cat Wheel Loaders (19 models offered)
Cat Material Handlers (3 models offered)
Cat Landfill Compactors (3 models offered)
Product offerings by model and discount can be found in the pricing attachment
within the applicable proposal pricing section.
Services and support include:
Cat Attachments (Worktools)
Cat Technology
Cat Safety Services
Cat Job Site Solutions
Product offerings by model and discount can be found in the pricing attachment
within the applicable proposal pricing section.
- Services and support brochures can be found in the additional documents section
by name of offering.
For more detailed information on each of these products/offerings see the following
website: https://www.cat.com/en US.html
70
Within this RFP category there may be
N/A
subcategories of solutions. List subcategory
titles that best describe your products and
services.
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Table 148: Depth and 8readth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line
Item
Category or Type
Offered
Comments
71
Wheeled, tracked, and backhoe loaders;
G- Yes
Manufactured by Caterpillar. Offerings
C No
listed in applicable pricing attachment
section.
72
Skidsteers;
r. Yes
Manufactured by Caterpillar. Offerings
r No
listed in applicable pricing attachment
section.
73
Mini excavators;
r. Yes
Manufactured by Caterpillar. Offerings
r' No
listed in applicable pricing attachment
section.
74
Telehandlers;
r. Yes
Manufactured by Caterpillar. Offerings
r No
listed in applicable pricing attachment
section.
75
Soil compaction and site preparation
r. Yes
Manufactured by Caterpillar. Offerings
equipment
r No
listed in applicable pricing attachment
section.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed
by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Pricing - Pricing.zip - Tuesday January 31, 2023 14:05:38
• Financial Strength and Stability - Fin Strength and Stability.zip - Tuesday January 31, 2023 09:20:54
• Marketing Plan/Samples - Marketing Plan.zip - Tuesday January 31, 2023 09:23:04
• WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information - Warranty Combined.pdf - Tuesday January 31, 2023 09:21:38
• Standard Transaction Document Samples (optional)
• Upload Additional Document - Additional Documents.zip - Wednesday February 01, 2023 17:05:29
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasuryaov/ofac/downloads/sdnlist.pdf-1
2. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
F- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Sean Egel, Sales Consultant, Caterpillar Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r- Yes r- No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
File Name Pages
Addendum _4_Medium_Duty_and_Compact_Construction_Egpt_RFP_020223 r
Tue January 24 2023 02:56 PM
Addend um_3_Medium_Duty_and_Compact_Construction_Egpt_RFP_020223 r-
Tue January 3 2023 11:29 AM
Addend um_2_Medium_Duty_and_Compact_Construction_Egpt_RFP_020223 r
Tue December 27 2022 03:08 PM
Addend um_1_Medium_Duty_and_Compact_Construction_Egpt_RFP_020223 r
Mon December 12 2022 04:08 PM
Bid Number: RFP 020223 Vendor Name: Caterpillar Inc
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
SOURCEWELL TRADEMARK LICENSE ADDENDUM
This Addendum is by and between SOURCEWELL, 202 — 12th Street NE, PO Box 219, Staples, Minnesota
56479 ("Sourcewell") and Caterpillar Inc., having its principal place of business at 5212 N. O'Connor
Blvd., Suite 1100, Irving, TX 75039, and offices at 100 NE Adams Street, Peoria, Illinois, 61629
("Caterpillar" or "Vendor"). Sourcewell and Caterpillar may be referred to in this Agreement as a
"Party" and collectively as the "Parties."
The Parties maintain a contractual relationship for Vendor to provide equipment, products, or services
to Sourcewell's cooperative purchasing contracts as follows:
Sourcewell Contract 020223 — CAT (Solicitation Number: 020223)
Sourcewell and Vendor each own all right, title, and interest in their respective names, trademarks, service
marks, related logos, and all other rights in the names, designs, likenesses and visual representations
thereof ("Licensed Trademarks"), and desire to grant each other a royalty -free license to use certain
Licensed Trademarks owned by the other Party under the terms and conditions set forth herein.
ARTICLE I: GRANT OF LICENSE
A. GRANT OF LICENSE. During the term of the Contract:
1. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and license to use
Sourcewell's Licensed Trademarks provided to Vendor by Sourcewell in advertising and promotional
materials for the purpose of marketing Sourcewell's relationship with Vendor.
2. Vendor grants to Sourcewell a royalty -free, worldwide (except for those jurisdictions that are
prohibited by applicable Anti -Corruption and International Trade Laws), non-exclusive right and
license to use Vendor's Licensed Trademarks provided to Sourcewell by Vendor in advertising and
promotional materials for the purpose of marketing Vendor's relationship with Sourcewell.
"Anti -Corruption and International Trade Laws" means all statutes, regulations, rules, executive
orders, supervisory requirements, directives, ordinances, circulars, opinions, interpretive letters, and
official releases of or by any government, or any authority, department or agency thereof or self -
regulatory organization related to bribery, fraud, corruption, or international trade.
3. The Parties agree that each is the owner of all rights, including without limitation common law
rights and goodwill, in relation to their respective Licensed Trademarks, and that any goodwill
derived from the use of Licensed Trademarks by the other Party shall inure to the owner of the
respective Licensed Trademarks.
B. LIMITED RIGHT OF SUBLICENSE. The rights and licenses granted herein includes a limited right of
each Party to grant sublicenses to its and their respective distributors, marketing representatives, and
agents (collectively "Permitted Sublicensees") in advertising and promotional materials for the purpose
of marketing the Contract. Any sublicense granted will be subject to the terms and conditions of this
Addendum. Each Party will be responsible for any breach of this Article by any of their respective
sublicensees.
TM-20-01077
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
C. USE; QUALITY CONTROL.
1. Neither Party may alter the other Party's Licensed Trademarks from the form provided by the
other Party and must comply with the other Party's removal requests as to specific uses of its
Licensed Trademarks.
2. Each Party agrees to use, and to cause its Permitted Sublicensees to use, the other Party's
Licensed Trademarks only in good faith and in a dignified manner consistent with such Party's use of
the Licensed Trademarks. Upon written notice to the breaching Party, the breaching Party or their
Permitted Sublicensees have thirty (30) days of the date of the written notice to cure the breach or
the license will be terminated.
3. Beyond what is permitted in this Addendum, neither Party will:
a. attempt to register, or register any trademark, service mark, symbol, logo, get-up or
device which is confusingly similar to any of the other Party's Licensed Trademarks in
any jurisdiction;
b. represent that it has any rights of any nature in the Licensed Trademarks other than
those enjoyed under the terms of this Agreement;
c. use the other Party's trademarks, service marks or copyrights, translations thereof or
marks similar thereto, as part of its corporate name, trade name or a d/b/a name,
favicons, social media names/handles, email addresses, email extensions, or domain
names without prior written approval from the other Party; or
d. use the other Party's trade names, trademarks, or service marks on any collateral
business materials (e.g., business cards, letterhead, invoices, pens, notepads, fax cover
sheets, etc.), unless otherwise approved in writing by the other Party.
ARTICLE II: TERM, TERMINATION, AND MISCELLANEOUS.
A. EFFECTIVE DATE. This Addendum is effective upon the date of the final signature below.
B. TERMINATION. Unless earlier terminated in accordance with this Article, this Addendum expires
immediately upon the expiration or termination of the Contract.
1. Termination for Convenience. This Addendum may be terminated by either Party at any time
upon ninety (90) days' prior written notice to the other Party.
2. Termination for Breach. This Addendum may be terminated by either Party upon a breach of the
terms of this Addendum by the other Party, upon written notice of breach to the breaching Party,
and only if such breach is not cured within thirty (30) days of the date of the written notice.
Effect of Termination. Upon the termination of this Addendum for any reason, each Party will
have thirty (30) days to, and require its Permitted Sublicensees to, remove all Licensed
Trademarks from signage, websites, and the like bearing the other Party's name or logo
TM-20-01077
DocuSign Envelope ID: FC9F9D33-278C-48EA-BCBB-11 FDFA91 D43C
(excepting Sourcewell's pre-printed catalog of vendors which may be used until the next
printing). Vendor must return all marketing and promotional materials, including signage,
provided by Sourcewell, or dispose of it according to Sourcewell's written directions.
4. Miscellaneous. The terms and conditions of this Addendum shall have no effect on the terms
and conditions of any other trademark licenses signed by the Parties.
All other terms of the Contract remain in full force and effect, unless otherwise terminated.
DocuSigned by::I ,
SO R`�� S�
By. COFD2A139DO6489 .
Name: Jeremy Schwartz
DocuSigned by: l
Cate p Vli�c. �t &rvuS
By: 68A87926721 B4E0...
Name:
PatricPatriCk Kearns
Title: Director of Operations and Procurement7li�gJ Vice President Sales & Marketing - North America
Date: Date: PM PDT
TM-20-01077
Quote 180646-05
GUINN
180646-05
February 11, 2025
CITY OF SANTA CLARITA
23920 VALENCIA BLVD 295
SANTA CLARITA, CA 91355
Attention: RYAN D JONES
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your
consideration.
One (1) New Caterpillar Inc. Model: 306 Excavator including standard and optional equipment as listed below.
STANDARD EQUIPMENT
POWERTRAIN -CAT C2.4T diesel engine -U.S. EPA tier 4 final -EU stage V -ISO 9249/EEC 80/1270 -Rated net power 41.7 kW -
2,400 rpm --ISO 9249/EEC 80/1269 -Electronic engine, turbo, DPF (diesel -particulate filter) -Automatic engine idle -Automatic engine
shut-off -Automatic swing brake -Automatic two speed travel -Fuel and water separator with indicator -Radial seal air filter, double
element -with warning indicator -
UNDERCARRIAGE -Greased and lubricated track -Hydraulic track adjusters -Tie down eyes on track frame -
HYDRAULICS -Smart tech electronic pump -Variable displacement piston pump -Load sensing/flow sharing hydraulics -Power on
demand -Hydraulic temperature monitoring -Accumulator certified
ELECTRICAL -90 ampere alternator -650 CCA maintenance free battery -Battery disconnect -Circuit breaker -Ignition key stop switch
-Signaling/warning horn -Work lights: --Cab, boom left
OPERATOR ENVIRONMENT -Ergonomic joysticks control levers -Adjustable wrist rests -Pattern changer -Color LCD monitor: -- Fuel
level, coolant temp, & warning -indicators -- Maintenance and machine monitoring -- Performance & machine adjustments -- Numeric
security code -- Multiple languages -- Hour meter -- Ground level wakeup switch -- Camera ready -Cup holder -Hydraulic lockout for all
controls -Literature holder -Molded footrests -Removable washable floor mat -Retractable fluorescent seat belt -Travel control pedals
with hand levers -Utility space for mobile phone -Skylight -Mounting bosses for front & top guard -
FLUIDS -Extended life coolant - 37C -Hydro advanced hydraulic oil
OTHER STANDARD EQUIPMENT -Caterpillar corporate 'one key" system -Locks on external enclosure doors -Lockable fuel cap
-Beacon socket -Ecology drain - engine -Radial seal engine air filter, double -element with restriction indicator -Side by side engine &
hydraulic oil -cooler -Stick steer mode -Cruise control mode -Power on demand -Rear reflectors -Roll over protective structure (ROPS)
-(ISO 12117-2) -Product link PL243 (regulations apply) -Auxiliary hydraulic lines -- 1-way and 2-way (combined function) --Auxiliary
line quick disconnects -- Adjustable auxiliary flow -- Continuous flow -- Adjustable auxiliary relief -Thumb ready stick -
Page 1 of 3
Quote 180646-05
STOCK NUMBER: TBD SERIAL NUMBER: TBD
YEAR: 2025
MACHINE SPECIFICATIONS
306 07A CR MHE DCA4F
638-2085
INCLUDES:
523-7568 306 07A CR MINI EXCAVATOR
523-7568
523-7593 ENGINE, EPA TIER 4 FINAL
523-7593
523-8003 ELECTRICAL ARR, C2.4 HRC
523-8003
510-6085 BELT, SEAT, 76MM (3") RETRACTABLE
510-6085
527-2800 TRACK, 400MM (16"), RUBBER BELT
527-2800
382-8757 DRAIN, ECOLOGY
382-8757
511-6170 ALARM, TRAVEL
511-6170
522-6460 CAT KEY, WITH PASSCODE OPTION
522-6460
522-6499 LIGHTS, LED
522-6499
522-6505 CAMERA, REAR VIEW
522-6505
523-7583 BOOM, SWING
523-7583
523-9613 INSTRUCTIONS, CANADA
523-9613
532-7890 LINES, STICK
532-7890
532-7892 LINES, BOOM
532-7892
532-8607 CONTROL, QC, 3 LINE
532-8607
532-8634 LINES, QC, LNG STK, 3 LINE
532-8634
535-8483 INSTRUCTIONS, ANSI
535-8483
538-2663 NO EXTRA COUNTERWEIGHT
538-2663
538-2697 LINKAGE BUCKET W/ LIFTING EYE
538-2697
541-4573 TRAVEL PEDALS
541-4573
557-1709 SOFTWARE, PROPORTIONAL CONTROL
557-1709
557-1710 SOFTWARE, STICK STEER CONTROL
557-1710
557-1711 SOFTWARE, 2 WAY CONTROL
557-1711
557-1713 SOFTWARE, CODED START
557-1713
557-5082 MONITOR NEXT GEN, ADVANCED, CR
557-5082
566-0462 HEATER, WATER JACKET
566-0462
569-7627 SEAT, MECH SUSP, FABRIC, CAB
569-7627
579-2605 BLADE, ANGLE, BOCE
579-2605
579-2627 STICK, LONG, ANGLE BLADE
579-2627
605-3335 EOU HOUSE SWING COVER, 6T
605-3335
THUMB, HYD + COUPLER, PG, HYD, 5T
575-0492
PRODUCT LINK, CELLULAR PL243
628-8013
SERIALIZED TECHNICAL MEDIA KIT
421-8926
SEAT BELT, 3" W/ REMINDER
597-1360
NOTE: 306CR angle blade cab model
SMU: 10
Page 2 of 3
Quote 180646-05
BUCKET -HD, 24", 4.6 FT3, 5T QTY-2
464-9911
BUCKET -DC, 39", 5.9 FT3, 5T
279-4326
BUCKET -DC, 63", 10.1 FT3, 5T
279-4328
BUCKET -GRADING, 47", 9.2FT3,5T
388-9664
FLAIL MOWER, HMF110
504-6010
KIT, CASE DRAIN, MHE 4-6T NG
609-6156
HAMMER, H65S
561-2552
LINES, H55-H65, MHE 5-6T
270-8682
BRACKET, MHE 5T-6T 45MM, SM-LG
569-5414
SERVICE MANUEL
000-0000
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we
reserve the right to re -quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Victor Munoz
Machine Sales Representative
Direct (818)297-8742 victor.munoz@quinncompany.com
WARRANTY & COVERAGE
Standard Warranty: 24 MONTHS / 2,000 HOURS FULL MACHINE
SELL PRICE, DISCOUNTED SOUREWELL
SALES TAX (9.5%)
AFTER TAX BALANCE
PAYMENT TERMS: SOURCEWELL account # 020223-CAT
F.O.B/TERMS: TBD
ADDITIONAL CONSIDERATIONS
• Delivery is about 6-9 Months TBD
• This machine is NOT currently on order; Offered subject to prior sale.
• Signed quote with purchase order required for reservations.
Accepted by.
G]
Signature
$140,421.32
$13, 340.03
$153,761.35
Page 3 of 3
� �G01 }kRNM E N T q,41
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Sourcewell
RFP #020223
REQUEST FOR PROPOSALS
for
Medium Duty and Compact Construction Equipment with Related Attachments
Proposal Due Date: February 2, 2023, 4:30 p.m., Central Time
Sourcewell, a State of Minnesota local government unit and service cooperative, is requesting
proposals for Medium Duty and Compact Construction Equipment with Related Attachments to
result in a contracting solution for use by its Participating Entities. Sourcewell Participating
Entities include thousands of governmental, higher education, K-12 education, nonprofit, tribal
government, and other public agencies located in the United States and Canada. A full copy of
the Request for Proposals can be found on the Sourcewell Procurement Portal
[https://proportal.sourcewell-mn.gov]. Only proposals submitted through the Sourcewell
Procurement Portal will be considered. Proposals are due no later than February 2, 2023, at 4:30
p.m. Central Time, and late proposals will not be considered.
SOLICITATION SCHEDULE
Public Notice of RFP Published:
Pre -proposal Conference:
Question Submission Deadline
Proposal Due Date:
Opening:
December 6, 2022
January 4, 2023, 10:00 a.m., Central Time
January 25, 2023, 4:30 p.m., Central Time
February 2, 2023, 4:30 p.m., Central Time
Late responses will not be considered.
February 2, 2023, 6:30 p.m., Central Time
See RFP Section V.G. "Opening"
Rev. 3/2022 Sourcewell RFP #020223
Medium Duty and Compact Construction Equipment with Related Attachments
Page 1
I. ABOUT SOURCEWELL
A. SOURCEWELL
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates
a competitive public solicitation and contract award process for the benefit of its 50,000+
participating entities across the United States and Canada. Sourcewell's solicitation process
complies with State of Minnesota law and policies, conforms to Canadian trade agreements
(including Canadian Free Trade Agreement, Ontario -Quebec Trade and Cooperation
Agreement, and Canada -European Union Comprehensive Economic and Trade Agreement, as
applicable), and results in cooperative purchasing solutions from which Sourcewell's
Participating Entities procure equipment, products, and services.
Cooperative purchasing provides participating entities and suppliers increased administrative
efficiencies and the power of combined purchasing volume that result in overall cost savings. At
times, Sourcewell also partners with other purchasing cooperatives to combine the purchasing
volume of their membership into a single solicitation and contract expanding the reach of
contracted suppliers' potential pool of end users.
Sourcewell uses a website-based platform, the Sourcewell Procurement Portal, through which
all proposals to this RFP must be submitted.
B. USE OF RESULTING CONTRACTS
In the United States, Sourcewell's contracts are available for use by:
• Federal and state government entities',
• Cities, towns, and counties/parishes;
• Education service cooperatives;
• K-12 and higher education entities;
• Tribal government entities;
• Some nonprofit entities; and
• Other public entities.
In Canada, Sourcewell's contracts are available for use by:
• Provincial and territorial government departments, ministries, agencies, boards,
councils, committees, commissions, and similar agencies;
• Indigenous self-governing bodies;
• Regional, local, district, and other forms of municipal government, municipal
organizations, school boards, and publicly funded academic, health, and social service
1 Pursuant to HAIR §3-128-2, the State of Hawaii, Department of Accounting and General Services, State Procurement Office, on behalf of the
State of Hawaii and participating jurisdictions, has provided notice of its Intent to Participate in the solicitation as a participating entity.
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entities referred to as MASH sector (this should be construed to include but not be
limited to the Cities of Calgary, Edmonton, Toronto, Ottawa, and Winnipeg), as well as
any corporation or entity owned or controlled by one or more of the preceding entities;
• Crown corporations, government enterprises, and other entities that are owned or
controlled by these entities through ownership interest; and
• Members of the Canoe procurement group of Canada, and their partner associations:
Canoe members are regional, local, district or other forms of municipal government,
school boards, publicly -funded academic, health and social service entities in Alberta
and across Canada, as well as any corporation or entity owned or controlled by one or
more of the preceding entities — as well as partner associations, including Saskatchewan
Association of Rural Municipalities, Association of Manitoba Municipalities, Local
Authorities Services/Association of Municipalities Ontario, Nova Scotia Federation of
Municipalities, Federation of Prince Edward Island Municipalities, Municipalities
Newfoundland Labrador, Union of New Brunswick Municipalities, North West
Territories Association of Communities, Civiclnfo BC, and their members.
For a listing of current United States and Canadian Participating Entities visit Sourcewell's
website (note: there is a tab for each country): https://www.sourcewell-mn.gov/sourcewell-for-
vendors/agency-locator.
Participating Entities typically access contracted equipment, products, or services through a
purchase order issued directly to the contracted supplier. A Participating Entity may request
additional terms or conditions related to a purchase. Use of Sourcewell contracts is voluntary
and Participating Entities retain the right to obtain similar equipment, products, or services
from other sources.
To meet Participating Entities' needs, Sourcewell broadly publishes public notice of all
solicitation opportunities, including this RFP. In addition, where applicable, other purchasing
cooperatives and procurement officials receive notice and are encouraged to re -post the
solicitation opportunity.
Proof of publication will be available at the conclusion of the solicitation process.
II. SOLICITATION DETAILS
A. SOLUTIONS -BASED SOLICITATION
This RFP and contract award process is a solutions -based solicitation; meaning that Sourcewell
is seeking equipment, products, or services that meet the general requirements of the scope of
this RFP and that are commonly desired or are required by law or industry standards.
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B. REQUESTED EQUIPMENT, PRODUCTS, OR SERVICES
It is expected that proposers will offer a wide array of equipment, products, or services at lower
prices and with better value than what they would ordinarily offer to a single government
entity, a school district, or a regional cooperative.
1. Sourcewell is seeking proposals for Medium Duty and Compact Construction Equipment
with Related Attachments, including, but not to limited to, the following types of medium and
compact construction equipment:
a. Wheeled, tracked, and backhoe loaders;
b. Skid steers;
c. Mini excavators;
d. Telehandlers; and
e. Soil compaction and site preparation equipment.
Proposers may include related equipment, accessories, attachments, and services to the extent
that these solutions are ancillary or complementary to the equipment, products, or services
being proposed.
2. The primary focus of this solicitation is on Medium Duty and Compact Construction
Equipment with Related Attachments. This solicitation should NOT be construed to include:
a. Construction services; and,
b. Equipment accessory, attachment, and supply only solutions.
3. This solicitation does not include those equipment, products, or services covered under
categories included in pending or planned Sourcewell solicitations, or in contracts currently
maintained by Sourcewell, identified below:
a. Mobile Refuse Collection Vehicles with Related Equipment, Accessories, and Services (RFP
#091219)
b. Ag Tractors with Related Attachments, Accessories, and Supplies (RFP #110719)
c. Equipment Rental with Related Services (RFP #062320)
d. Forklifts and Lift Trucks with Related Services (RFP #091520)
e. Grounds Maintenance Equipment, Attachments, Accessories, and Related Services (RFP
#031121)
f. Road Right -of -Way Maintenance Equipment (RFP #070821)
g. Roadway Maintenance Equipment (RFP #080521)
h. Street Sweepers and Specialty Sweepers, with Related Equipment, Accessories, and
Supplies (RFP #093021)
i. Sewer Vacuum, Hydro -Excavation, and Municipal Pumping Equipment with Related
Accessories and Supplies (RFP #101221)
j. Public Utility Equipment with Related Accessories and Supplies (RFP #110421)
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k. Roadway Paving Equipment (RFP #060122)
I. Snow and Ice Handling Equipment, Supplies, and Accessories (RFP #062222)
m. Trailers with Related Equipment, Accessories, and Services (RFP #092922)
n. Heavy Construction Equipment with Related Attachments and Technology (RFP #011723)
o. Portable Construction Equipment with Related Accessories and Attachments (RFP #TBD)
Generally, the solutions for Participating Entities are turn -key solutions, providing a
combination of equipment, products and services, delivery, and installation to a properly
operating status. However, equipment -only or products -only solutions may be appropriate for
situations where Participating Entities possess the ability, either in-house or through local third -
party contractors, to properly install and bring to operation the equipment or products being
proposed.
Sourcewell prefers suppliers that provide a sole source of responsibility for the equipment,
products, and services provided under a resulting contract. If proposer is including the
equipment, products, and services of its subsidiary entities, the proposer must also identify all
included subsidiaries in its proposal. If proposer requires the use of distributors, dealers,
resellers, or subcontractors to provide the equipment, products, or services, the proposal must
address how the equipment, products or services will be provided to Participating Entities, and
describe the network of distributors, dealers, resellers, and/or subcontractors that will be
available to serve Participating Entities under a resulting contract.
Sourcewell encourages suppliers to offer the broadest possible selection of equipment,
products, and services being proposed over the largest possible geographic area and to the
largest possible cross-section of Sourcewell current and future Participating Entities.
C. REQUIREMENTS
It is expected that proposers have knowledge of all applicable industry standards, laws, and
regulations and possess an ability to market and distribute the equipment, products, or services
to Participating Entities.
Safety Requirements. All items proposed must comply with current applicable safety or
regulatory standards or codes.
2. Deviation from Industry Standard. Deviations from industry standards must be
identified with an explanation of how the equipment, products, and services will provide
equivalent function, coverage, performance, and/or related services.
3. New Equipment and Products. Proposed equipment and products must be for new,
current model; however, proposer may offer certain close-out equipment or products if
it is specifically noted in the Pricing proposal.
4. Delivered and operational. Unless clearly noted in the proposal, equipment and
products must be delivered to the Participating Entity as operational.
5. Warranty. All equipment, products, supplies, and services must be covered by a
warranty that is the industry standard or better.
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D. ANTICIPATED CONTRACT TERM
Sourcewell anticipates that the term of any resulting contract(s) will be four years, with an
optional one-year extension that may be offered based on the best interests of Sourcewell and
its Participating Entities.
E. ESTIMATED CONTRACT VALUE AND USAGE
Based on past volume of similar contracts, the estimated annual value of all transactions from
contracts resulting from this RFP are anticipated to be USD $200 Million; therefore, proposers
are expected to propose volume pricing. Sourcewell anticipates considerable activity under the
contract(s) awarded from this RFP; however, sales and sales volume from any resulting contract
are not guaranteed.
MARKETING PLAN
Proposer's sales force will be the primary source of communication with Participating Entities.
The proposer's Marketing Plan should demonstrate proposer's ability to deploy a sales force or
dealer network to Participating Entities, as well as proposer's sales and service capabilities. It is
expected that proposer will promote and market any contract award.
G. ADDITIONAL CONSIDERATIONS
1. Contracts will be awarded to proposers able to best meet the need of Participating
Entities. Proposers should submit their complete line of equipment, products, or
services that are applicable to the scope of this RFP.
2. A proposer may submit only one proposal. If related, affiliated, or subsidiary entities
elect to submit separate proposals, rather than a single parent -entity proposal, each
such proposal must be prepared independently and without cooperation, collaboration,
or collusion.
3. If a proposer works with a consultant on its proposal, the consultant (an individual or
company) may not assist any other entity with a proposal for this solicitation.
4. Proposers should include all relevant information in its proposal, since Sourcewell
cannot consider information that is not included in the proposal. Sourcewell reserves
the right to verify proposer's information and may request clarification from a proposer,
including samples of the proposed equipment or products.
5. Depending upon the responses received in a given category, Sourcewell may need to
organize responses into subcategories in order to provide the broadest coverage of the
requested equipment, products, or services to Participating Entities. Awards may be
based on a subcategory.
6. A proposer's documented negative past performance with Sourcewell or its
Participating Entities occurring under a previously awarded Sourcewell contract may be
considered in the evaluation of a proposal.
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III. PRICING
A. REQUIREMENTS
All proposed pricing must be:
1. Either Line -Item Pricing or Percentage Discount from Catalog Pricing, or a combination of
these:
a. Line -item Pricing is pricing based on each individual product or services. Each line must
indicate the proposer's published "List Price," as well as the "Contract Price."
b. Percentage Discount from Catalog or Category is based on a percentage discount from
a catalog or list price, defined as a published Manufacturer's Suggested Retail Price
(MSRP) for the products or services. Individualized percentage discounts can be
applied to any number of defined product groupings. Proposers will be responsible
for providing and maintaining current published MSRP with Sourcewell, and this
pricing must be included in its proposal and provided throughout the term of any
contract resulting from this RFP.
2. The proposer's not to exceed price. A not to exceed price is the highest price for which
equipment, products, or services may be billed to a Participating Entity. However, it is
permissible for suppliers to sell at a price that is lower than the contracted price.
3. Stated in U.S. and Canadian dollars (as applicable).
4. Clearly understandable, complete, and fully describe the total cost of acquisition (e.g., the
cost of the proposed equipment, products, and services delivered and operational for its
intended purpose in the Participating Entity's location).
Proposers should clearly identify any costs that are NOT included in the proposed product or
service pricing. This may include items such as installation, set up, mandatory training, or initial
inspection. Include identification of any parties that impose such costs and their relationship to
the proposer. Additionally, proposers should clearly describe any unique distribution and/or
delivery methods or options offered in the proposal.
B. ADMINISTRATIVE FEES
Proposers awarded a contract are expected to pay to Sourcewell an administrative fee in
exchange for Sourcewell facilitating the resulting contracts. The administrative fee is normally
calculated as a percentage of the total sales to Participating Entities for all contracted equipment,
products, or services made during a calendar quarter, and is typically one percent (1%) to two
percent (2%). In some categories, a flat fee may be an acceptable alternative.
IV. CONTRACT
Proposers awarded a contract will be required to execute a contract with Sourcewell (see
attached template). Only those modifications the proposer indicates in its proposal will be
available for discussion. Much of the language in the Contract reflects Minnesota legal
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requirements and cannot be altered. Numerous and/or onerous exceptions that contradict
Minnesota law may result in the proposal being disqualified from further review and
evaluation.
To request a modification to the template Contract, a proposer must submit the Exceptions to
Terms, Conditions, or Specifications table with its proposal. Only those exceptions noted at the
time of the proposal submission will be considered.
Exceptions must:
1. Clearly identify the affected article and section.
2. Clearly note the requested modification; and as applicable, provide requested
alternative language.
Unclear requests will be automatically denied.
Only those exceptions that have been accepted by Sourcewell will be included in the contract
document provided to the awarded supplier for signature.
If a proposer receives a contract award resulting from this solicitation it will have up to 30 days
to sign and return the contract. After that time, at Sourcewell's sole discretion, the contract
award may be revoked.
V. RFP PROCESS
A. PRE -PROPOSAL CONFERENCE
Sourcewell will hold an optional, non -mandatory pre -proposal conference via webcast on the
date and time noted in the Solicitation Schedule for this RFP and on the Sourcewell
Procurement Portal. The purpose of this conference is to allow potential proposers to ask
questions regarding this RFP and Sourcewell's competitive contracting process. Information
about the webcast will be sent to all entities that have registered for this solicitation
opportunity through their Sourcewell Procurement Portal Vendor Account. Pre -proposal
conference attendance is optional.
B. QUESTIONS REGARDING THIS RFP AND ORAL COMMUNICATION
All questions regarding this RFP must be submitted through the Sourcewell Procurement Portal.
The deadline for submission of questions is found in the Solicitation Schedule and on the
Sourcewell Procurement Portal. Answers to questions will be issued through an addendum to
this RFP. Repetitive questions will be summarized into a single answer and identifying
information will be removed from the submitted questions.
All questions, whether specific to a proposer or generally related to the RFP, must be submitted
using this process. Do not contact individual Sourcewell staff to ask questions or request
information as this may disqualify the proposer from responding to this RFP. Sourcewell will not
respond to questions submitted after the deadline.
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[�Tl0]0]11►100
Sourcewell may modify this RFP at any time prior to the proposal due date by issuing an
addendum. Addenda issued by Sourcewell become a part of the RFP and will be delivered to
potential proposers through the Sourcewell Procurement Portal. Sourcewell accepts no liability
in connection with the delivery of any addenda.
Before a proposal will be accepted through the Sourcewell Procurement Portal, all addenda, if
any, must be acknowledged by the proposer by checking the box for each addendum. It is the
responsibility of the proposer to check for any addenda that may have been issued up to the
solicitation due date and time.
If an addendum is issued after a proposer submitted its proposal, the Sourcewell Procurement
Portal will WITHDRAW the submission and change the proposer's proposal status to
INCOMPLETE. The proposer can view this status change in the "MY BIDS" section of the
Sourcewell Procurement Portal Vendor Account. The proposer is solely responsible to check the
"MY BIDS" section of the Sourcewell Procurement Portal Vendor Account periodically after
submitting its proposal (and up to the Proposal Due Date). If the proposer's proposal status has
changed to INCOMPLETE, the proposer is solely responsible to:
i) make any required adjustments to its proposal;
ii) acknowledge the addenda; and
iii) ensure the re -submitted proposal is received through the Sourcewell Procurement Portal
no later than the Proposal Due Date and time shown in the Solicitation Schedule above.
D. PROPOSAL SUBMISSION
Proposer's complete proposal must be submitted through the Sourcewell Procurement Portal
no later than the date and time specified in the Solicitation Schedule. Any other form of
proposal submission, whether electronic, paper, or otherwise, will not be considered by
Sourcewell. Late proposals will not be considered. It is the proposer's sole responsibility to
ensure that the proposal is received on time.
It is recommended that proposers allow sufficient time to upload the proposal and to resolve
any issues that may arise. The time and date that a proposal is received by Sourcewell is solely
determined by the Sourcewell Procurement Portal web clock.
In the event of problems with the Sourcewell Procurement Portal, follow the instructions for
technical support posted in the portal. It may take up to 24 hours to respond to certain issues.
Upon successful submission of a proposal, the Sourcewell Procurement Portal will automatically
generate a confirmation email to the proposer. If the proposer does not receive a confirmation
email, contact Sourcewell's support provider at support@bidsandtenders.ca.
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Medium Duty and Compact Construction Equipment with Related Attachments
Page 9
To ensure receipt of the latest information and updates via email regarding this solicitation, or
if the proposer has obtained this solicitation document from a third party, the onus is on the
proposer to create a Sourcewell Procurement Portal Vendor Account and register for this
solicitation opportunity.
Within the Sourcewell Procurement Portal, all proposals must be digitally acknowledged by an
authorized representative of the proposer attesting that the information contained in in the
proposal is true and accurate. By submitting a proposal, proposer warrants that the information
provided is true, correct, and reliable for purposes of evaluation for potential contract award.
The submission of inaccurate, misleading, or false information is grounds for disqualification
from a contract award and may subject the proposer to remedies available by law.
E. GENERAL PROPOSAL REQUIREMENTS
Proposals must be:
• In substantial compliance with the requirements of this RFP or it will be considered
nonresponsive and be rejected.
• Complete. A proposal will be rejected if it is conditional or incomplete.
• Submitted in English.
• Valid and irrevocable for 90 days following the Proposal Due Date.
Any and all costs incurred in responding to this RFP will be borne by the proposer.
F. PROPOSAL WITHDRAWAL
Prior to the proposal deadline, a proposer may withdraw its proposal.
G. OPENING
The Opening of proposals will be conducted electronically through the Sourcewell Procurement
Portal. A list of all proposers will be made publicly available in the Sourcewell Procurement
Portal after the Proposal Due Date, but no later than the Opening time listed in the Solicitation
Schedule.
To view the list of proposers, verify that the Sourcewell Procurement Portal opportunities list
search is set to "All" or "Closed." The solicitation status will automatically change to "Closed"
after the Proposal Due Date and Time.
VI. EVALUATION AND AWARD
A. EVALUATION
It is the intent of Sourcewell to award one or more contracts to responsive and responsible
proposers offering the best overall quality, selection of equipment, products, and services, and
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price that meet the commonly requested specifications of Sourcewell and its Participating
Entities. The award(s) will be limited to the number of proposers that Sourcewell determines is
necessary to meet the needs of its Participating Entities.
Factors to be considered in determining the number of contracts to be awarded in any category
may include the following:
• Total evaluation scores (giving consideration to natural breaks in the scoring of
responsive proposals);
• The number and geographic location of highest -scoring proposers that offer:
o A comprehensive selection of the requested equipment, products, or services;
o A sales and service network ensuring availability and coverage for Participating
Entities' use; and
o Other attributes of the proposer or contents of its proposal that assist Participating
Entities in achieving environmental and social requirements, and goals.
Information submitted as part of a proposal should be as specific as possible when responding
to the RFP. Do not assume Sourcewell has any knowledge about a specific supplier or product.
B. AWARD(S)
Award(s) will be made to the highest -scoring proposer(s) whose proposal conforms to all
conditions and requirements of the RFP, and consistent with the award criteria defined in this
RFP.
Sourcewell may request written clarification of a proposal at any time during the evaluation
process.
Proposal evaluation will be based on the following scoring criteria and the Sourcewell Evaluator
Scoring Guide (a copy is available in the Sourcewell Procurement Portal):
Conformance to RFP Requirements
Financial Viability and Marketplace Success
Ability to Sell and Deliver Service
Marketing Plan
Value Added Attributes
Warranty
Depth and Breadth of Offered Equipment, Products, or Services
Pricing
TOTAL POINTS
C. PROTESTS OF AWARDS
50
75
100
50
75
50
200
400
1000
Any protest made under this RFP by a proposer must be in writing, addressed to Sourcewell's
Executive Director, and delivered to the Sourcewell office located at 202 12th Street NE, P.O.
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Medium Duty and Compact Construction Equipment with Related Attachments
Page 11
Box 219, Staples, MN 56479. All documents that comprise the complete protest package must
be received, and time stamped at the Sourcewell office by 4:30 p.m., Central Time, no later
than 10 calendar days following Sourcewell's notice of contract award(s) or non -award. and
must be time stamped by Sourcewell no later than 4:30 p.m., Central Time. A protest must
allege a procedural, technical, or legal defect, with supporting documentation. A protest that
merely requests a re-evaluation of a proposal's content will not be entertained
A protest must include the following items:
• The name, address, and telephone number of the protester;
• Identification of the solicitation by RFP number;
• A precise statement of the relevant facts;
• Identification of the alleged procedural, technical, or legal defect;
• Analysis of the basis for the protest;
• Any additional supporting documentation;
• The original signature of the protester or its representative; and
• Protest bond in the amount of $20,000 (except where prohibited by law or treaty).
Protests that do not address these elements will not be reviewed.
D. RIGHTS RESERVED
This RFP does not commit Sourcewell to award any contract, and a proposal may be rejected if
it is nonresponsive, conditional, incomplete, conflicting, or misleading. Proposals that contain
false statements or do not support an attribute or condition stated by the proposer may be
rejected.
Sourcewell reserves the right to:
• Modify or cancel this RFP at any time;
• Reject any and all proposals received;
• Reject proposals that do not comply with the provisions of this RFP;
• Select, for contracts or for discussion, a proposal other than that with the lowest cost;
• Independently verify any information provided in a proposal;
• Disqualify any proposer that does not meet the requirements of this RFP, is debarred or
suspended by the United States or Canada, State of Minnesota, Participating Entity's
state or province; has an officer, or other key personnel, who have been charged with a
serious crime; or is bankrupt, insolvent, or where bankruptcy or insolvency are a
reasonable prospect;
• Waive or modify any informalities, irregularities, or inconsistencies in the proposals
received;
• Clarify any part of a proposal and discuss any aspect of the proposal with any proposer;
and negotiate with more than one proposer;
• Award a contract if only one responsive proposal is received if it is in the best interest of
Participating Entities; and
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Page 12
• Award a contract to one or more proposers if it is in the best interest of Participating
Entities.
E. DISPOSITION OF PROPOSALS
All materials submitted in response to this RFP will become property of Sourcewell and will
become public record in accordance with Minnesota Statutes Section 13.591, after negotiations
are complete. Sourcewell considers that negotiations are complete upon execution of a
resulting contract. It is the proposer's responsibility to clearly identify any data submitted that
it considers to be protected. Proposer must also include a justification for the classification
citing the applicable Minnesota law. Sourcewell may reject proposals that are marked
confidential or nonpublic, either substantially or in their entirety.
Sourcewell will not consider the prices submitted by the proposer to be confidential,
proprietary, or trade secret materials. Financial information, including financial statements,
provided by a proposer is not considered trade secret under the statutory definition.
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Sourcewell ;�.k&
12/12/2022
Addendum No. 1
Solicitation Number: RFP 020223
Solicitation Name: Medium Duty and Compact Construction Equipment with Related
Attachments
Consider the following Question and Answer to be part of the above -titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
On page 16 of the template contract, Section 21. J., there is a Buy American Provisions
Compliance section. "To the extent applicable, Supplier must comply with all applicable
provisions of the Buy American Act."
Does this mean a product manufactured outside the US does not comply?
Answer 1:
Sourcewell contract template Section 21. — Provisions for Non -United States Federal
Entity Procurement Under United States Federal Awards or Other Awards, only applies
when a Participating Entity accesses Supplier's Equipment, Products, or Services with
United States federal funds. The Buy American Provisions Compliance subsection
requires compliance to the extent applicable.
A proposer may request a modification to the Sourcewell contract template as part of a
proposal. To request a modification to the template contract terms, conditions, or
specifications, a proposer may complete and submit the Exceptions to Terms,
Conditions, or Specifications Table, which is found as the final Table of Step 1 in the
proposal submission process.
End of Addendum
Acknowledgement of this Addendum to RFP 020223 posted to the Sourcewell
Procurement Portal on 12/12/2022, is required at the time of proposal submittal.
Sourcewell ;�.k&
12/27/2022
Addendum No. 2
Solicitation Number: RFP 020223
Solicitation Name: Medium Duty and Compact Construction Equipment with Related
Attachments
Consider the following Question and Answer to be part of the above -titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Will the Pre -Proposal Conference be recorded for viewing later if I am unable to watch it
live?
Answer 1:
Sourcewell will provide the Pre -Proposal Conference presentation slides in PDF format
to all registered plan takers after the event is complete. In addition, Sourcewell is
planning to record the Pre -Proposal Conference. Assuming no technical difficulties in
the process, Sourcewell will provide a link to the recording to all registered plan takers
after the event.
End of Addendum
Acknowledgement of this Addendum to RFP 020223 posted to the Sourcewell
Procurement Portal on 12/27/2022, is required at the time of proposal submittal.
44'
Sourcewell ot
1/3/2023
Addendum No. 3
Solicitation Number: RFP 020223
Solicitation Name: Medium Duty and Compact Construction Equipment with Related
Attachments
Consider the following amendment to be part of the above -titled solicitation
documents. The remainder of the documents remain unchanged.
RFP Amendment:
As the result of the publication of an RFP that has been identified as not included in the
equipment, products, or services of this solicitation, RFP Subsection II. B. 3. o. is revised
to remove the (RFP #TBD) placeholder, and insert the actual RFP number, to read as
follows:
o. Portable Construction Equipment with Related Accessories and Attachments (RFP
#020923)
The remainder of the RFP content remains unchanged.
End of Addendum
Acknowledgement of this Addendum to RFP 020223 posted to the Sourcewell
Procurement Portal on 1/3/2023, is required at the time of proposal submittal.
Sourcewell ;�.k&
01/24/2023
Addendum No. 4
Solicitation Number: RFP 020223
Solicitation Name: Medium Duty and Compact Construction Equipment with Related
Attachments
Consider the following Questions and Answers to be part of the above -titled solicitation
documents. The remainder of the documents remain unchanged.
Question 1:
Can a manufacturer allow dealers to sell to Sourcewell members.
Answer 1:
Refer to RFP Section II. B. — Requested Equipment, Products, or Services — "If Proposer
requires the use of dealers, resellers, or subcontractors to provide the products or
services, the Proposal should address how the products or services will be provided to
Participating Entities and describe the network of dealers, resellers, and/or
subcontractors that will be available to serve Participating Entities under a resulting
contract." It is left to the discretion of each proposer to determine the information or
documentation necessary to best demonstrate their ability to serve Sourcewell
participating entities and satisfy all the requirements included in the questionnaire
tables. Proposals are evaluated based on the criteria stated in the RFP.
Question 2:
Is it the manufacturer's responsibility to provide sales activity or will each dealer report
this information to Sourcewell?
Answer 2:
Refer to Sourcewell Contract Template Section 8. — Report on Contracts Sales Activity
and Administrative Fee Payment. A single sales report and administrative fee remittance
is contemplated for each calendar quarter during the term of an awarded contract.
Question 3:
How do you determine the fee that is paid to Sourcewell?
Answer 3:
Refer to RFP Section III. B. —Administrative Fees, for directions on proposing an
administrative fee. It is left to the discretion of each proposer to determine and propose
an administrative fee that is consistent with its business and its industry.
End of Addendum
Acknowledgement of this Addendum to RFP 020223 posted to the Sourcewell
Procurement Portal on 01/24/2023, is required at the time of proposal submittal.