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Home My WebLink About2025-05-13 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, May 13, 2025 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Mental Health Awareness Month Proclamation PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS NEWHALL MIXED USE (MASTER CASE 24-134) - CONTINUED - Public Hearing regarding a request for a new five -story mixed -use building with 78 units and approximately 5,200 square -feet of commercial on the corner of Main Street, Market Street, and Railroad Avenue. RECOMMENDED ACTION: City Council: 1. Continue the public hearing. 2. Determine that the project is exempt from additional review under the California Environmental Quality Act as the project was contemplated and will comply with all mitigation measures established under the Old Town Newhall Specific Plan Final Environmental Impact Report. Page 2 Adopt a resolution approving Master Case 24-134 (Conditional Use Permit 24-007, Minor Use Permit 24-015, Adjustment Permit 24-005, Architectural Design Review 24-017, and Development Review 24-012) for the construction of a new five -story, mixed -use building and demolition and delisting of the Masonic Lodge/Courthouse building at the corner of Main Street, Market Street, and Railroad Avenue, subject to the attached Conditions of Approval (Exhibit A). 2. 2025 MUNICIPAL CODE UPDATES - FIRST READING - Public Hearing regarding proposed amendments to the Santa Clarita Municipal Code, Old Town Newhall Specific Plan, the Lyons Corridor Plan, and the Soledad Canyon Road Corridor Plan for 2025. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing. 2. Determine that the project is exempt from environmental review pursuant to California Environmental Quality Act under CEQA Guidelines Section 15061(b)(3), the common-sense exemption. Introduce and pass to second reading an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 24-112, CONSISTING OF UNIFIED DEVELOPMENT CODE 24-001 (UDC24-001) AND SPECIFIC PLAN AMENDMENT 24-001 (SP24-001), AMENDING THE SANTA CLARITA MUNICIPAL CODE, OLD TOWN NEWHALL SPECIFIC PLAN, LYONS CORRIDOR PLAN, AND SOLEDAD CANYON ROAD CORRIDOR PLAN AS SHOWN IN EXHIBITS A-H," waive reading of the text and consent to read by title only, as listed on the agenda. 3. ADJUST CONSOLIDATED FIRE PROTECTION DISTRICT DEVELOPER FEES - Public Hearing regarding the Consolidated Fire Protection District developer fees pay for the cost of fire stations, related fire protection improvements, and fire apparatuses. The resolution would adjust developer fees by $0.0534 per square foot for fire protection facilities in keeping with the latest Los Angeles County Development Fee Schedule adopted by the Los Angeles County Board of Supervisors and required under the Developer Fee Detailed Fire Station Plan. RECOMMENDED ACTION: City Council: 1. Conduct a public hearing. 2. Adopt a resolution to adjust the Consolidated Fire Protection District developer fee from $1.6176 per square foot to $1.6710 per square foot in accordance with the Developer Fee Agreement between the City of Santa Clarita and the Consolidated Fire Protection District of Los Angeles County. Page 3 4. METROWALK SPECIFIC PLAN AMENDMENT (MASTER CASE 24-230) - The applicant, B1uMax Santa Clarita, LLC requested amendments to the MetroWalk Specific Plan. RECOMMENDED ACTION: City Council continue the item to their regularly scheduled meeting for May 27, 2025. NEW BUSINESS 5. FIRST RESPONDER TRIBUTE PROJECT - City Council to receive a presentation sharing the proposed location and approach to honor Santa Clarita's first responders. RECOMMENDED ACTION: City Council review and discuss the proposed concept for the First Responder Tribute Project, and provide direction to staff. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 6. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 22, 2025 Special Meeting. 7. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 22, 2025 Regular Meeting. 8. CHECK REGISTER NOS. 09 AND 10 - Check Register No. 09 for Period 03/21/25 through 04/03/25 and 04/10/25. Electronic Funds Transfers for the Period 03/24/25 through 04/04/25. Check Register No. 10 for Period 04/04/25 through 04/17/25 and 04/24/25. Electronic Funds Transfers for the Period 04/07/25 through 04/18/25. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 09 and Check Register No. 10. 9. LIT FIBER TRANSPORT SERVICE AGREEMENT FOR THE MASTER'S UNIVERSITY - City Council consider approving a three-year contract allowing the City to utilize its fiber optic network and connection to Downtown Los Angeles to provide lit transport service to The Master's University. RECOMMENDED ACTION: Page 4 City Council: 1. Approve a three-year agreement, with two one-year renewal options, that will allow the City to provide lit transport service to The Master's University. 2. Authorize an increase of $10,000 in Fiscal Year 2024-25 to revenue account 100- 431111 Dark Fiber Lease. 3. Authorize an increase of $9,000 annually in Fiscal Year 2025-26 through Fiscal Year 2027-28 to revenue account 100-431111 Dark Fiber Lease. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 10. MICROSOFT ENTERPRISE LICENSE AGREEMENT - The City of Santa Clarita utilizes Microsoft software to operate desktop computers, servers, databases, applications, and email. This item makes a recommendation that the City Council consider approving the use of a piggyback agreement to execute a three-year Microsoft Enterprise Agreement to keep the City's critical software infrastructure properly licensed and supported. RECOMMENDED ACTION: City Council: Approve the use of a "piggyback" agreement using Riverside County Master Agreement 91TARC-00934 with Dell Inc. to enter into a three-year contract for the continued use of Microsoft products in the amount of $179,923, and authorize a ten percent contingency in the amount of $17,992 for potential new licenses, for a total contract amount not to exceed $197,915. 2. Appropriate funds from the General Fund (Fund 100) to Expenditure Account 1002200-516101 in the annual ongoing amount of $18,000 beginning in Fiscal Year 2025-26, contingent upon the appropriation of funds in the annual budget for such fiscal years. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 11. CONTRACT FOR VIRTUALIZATION SOFTWARE AND SUPPORT - City Council consider the approval of utilizing a "piggyback" agreement authorizing the City to contract with CDW-G for VMware software and support services for three years. RECOMMENDED ACTION: City Council: 1. Approve the use of a "piggyback" agreement using Sourcewell contract 9 121923- CDW with CDW Government, LLC for a total three-year contract amount not to exceed $136,000 for VMware software and support services. Page 5 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 12. HYDROPOINT DATA SYSTEMS LMD SUBSCRIPTION AGREEMENT RENEWAL - Council consider the renewal of subscriptions and warranties for Landscape Maintenance District irrigation controllers. RECOMMENDED ACTION: City Council: 1. Award a seven-year service agreement to HydroPoint Data Systems, Inc., in an amount not to exceed $2,294,349 for wireless, data management, and warranty services to support the existing weather -based irrigation controller system. 2. Appropriate funds in the amount of $1,897,548 from the Landscape Maintenance District Fund Balance (Fund 357), $381,361 from Areawide Fund Balance (Fund 367), and $15,440 from Transit Fund Balance (Fund 700), for a total of $2,294,349, to the operational accounts identified in Attachment 1, effective July 1, 2025. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 13. RESOLUTIONS INITIATING THE ANNUAL LEVY OF SPECIAL DISTRICTS FOR FISCAL YEAR 2025-26 - City Council consider this required procedural matter providing the adoption of resolutions initiating proceedings for the Annual Levy of Special Districts for Fiscal Year 2025-26. RECOMMENDED ACTION: City Council adopt resolutions initiating proceedings for the levy and collection of assessments for Fiscal Year 2025-26 for the Landscape and Lighting District, Drainage Benefit Assessment Areas, the Golden Valley Ranch Open Space Maintenance District, and the Open Space Preservation District. 14. RESOLUTION TO INCORPORATE SENATE BILL 1, ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017, LOCAL STREETS AND ROADS, ROAD MAINTENANCE AND REHABILITATION FUNDS INTO THE CAPITAL IMPROVEMENT PROGRAM - City Council consider Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation Account funds requiring the City of Santa Clarita to identify project(s) using these funds through the adoption of a resolution at a regular public meeting. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring the incorporation of a list of projects proposed to be funded by Senate Bill 1, Road Repair and Accountability Act of 2017, Local Streets and Roads, Road Maintenance and Rehabilitation for Fiscal Year 2025-26 into the Capital Improvement Program. Page 6 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 15. TAX -SHARING RESOLUTIONS FOR SANITATION DISTRICT, ANNEXATION NOS. 1139 AND 1141 - The Santa Clarita Valley Sanitation District provides wastewater treatment services within the District's service area. To provide wastewater treatment service to properties located outside the District's service area, the boundary must be expanded through the annexation process. The District has requested the City Council consider adopting resolutions for two annexations. RECOMMENDED ACTION: City Council: Adopt the Santa Clarita Valley Sanitation District's resolutions approving and accepting the negotiated exchange of property tax revenues resulting from Santa Clarita Valley Sanitation District Annexation Nos. 1139 and 1141. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 16. PARKS MAINTENANCE YARD IMPROVEMENTS, PROJECT P4028 - DESIGN CONTRACT - This item considers awarding a design contract to provide construction documents for the Parks Maintenance Yard Improvements project. The improvements include a new maintenance building, additional staff parking area, and enhanced vehicular and pedestrian circulation. This project will also incorporate maintenance facilities, vehicle and equipment storage, and technology upgrades. RECOMMENDED ACTION: City Council: Extend the current design contract and authorize an increased expenditure authority for design services with Psomas, in the amount of $1,007,695 and authorize a contingency in the amount of $100,770, for a total additional contract amount not to exceed $1,108,465. 2. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 17. 2025 ON -CALL ENVIRONMENTAL PLANNING SERVICES CONTRACTS - City Council consider awarding contracts to qualified vendors to provide as -needed California Environmental Quality Act services to the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award three-year contracts to Chambers Group, Inc.; Dudek; EcoTierra Consulting; HELIX Environmental Planning, Inc.; Kimley-Horn; Michael Baker International, Inc.; P1aceWorks, Inc.; and SWCA Environmental Consultants to provide on -call Page 7 California Environmental Quality Act services, for a combined total contract amount not to exceed $1,500,000. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, for a total contract amount not to exceed $500,000 between all contactors per year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 18. OBJECTIVE DESIGN STANDARDS CONTRACT - This item considers awarding a two-year contract to RRM Design Group to create objective design and development standards for multifamily and mixed -use residential projects in the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a two-year contract to RRM Design Group to create objective design and development standards for multifamily and mixed -use residential projects for a total contract amount not to exceed $250,000. 2. Appropriate funds in the amount of $250,000 to Miscellaneous Grant Fund (Fund 259) Planning Grant expenditure account 2593110-516101 and increase Miscellaneous Grant Fund (Fund 259) revenue account 259-462101 by $250,000. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 19. OCCUPATIONAL HEALTH SERVICES CONTRACT - This item considers awarding contracts for outsourcing occupational health services. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Concentra Medical Centers and AFC Urgent Care of Santa Clarita to provide occupational health services for a combined annual amount not to exceed $76,186. 2. Authorize the City Manager or designee to execute up to three additional one-year renewal options beginning in year two, not to exceed the annual contract amount, plus an adjustment in compensation consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 8 20. LICENSE AGREEMENT WITH VERIZON WIRELESS FOR THE INSTALLATION AND OPERATION OF CELLULAR COMMUNICATIONS IMPROVEMENT EQUIPMENT ON CITY -OWNED PROPERTY - The item considers the authorization to execute an agreement with Verizon Wireless for the purpose of installing and operating cellular improvement equipment on City -owned property. RECOMMENDED ACTION: City Council: Approve a License Agreement with Verizon Wireless for the installation of cellular communications equipment on City -owned property, Assessor's Parcel Number 2811-067-906. 2. Increase revenue account 100-401204 by $5,000 for Fiscal Year 2024-25 with an ongoing increase of $30,000 beginning in Fiscal Year 2025-26, subject to a Consumer Price Index adjustment on the anniversary of the commencement of the License Agreement. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 21. AGREEMENT FOR THE PURCHASE AND DELIVERY OF RENEWABLE DIESEL FUEL - City Council consider use of a Sourcewell Cooperative Agreement with TACenergy, LLC, for the purchase and delivery of renewable green diesel fuel. RECOMMENDED ACTION: City Council: Approve the use of a cooperative agreement through Sourcewell contract 9121-522- TAC through February 10, 2027, for the purchase and delivery of renewable green diesel fuel from TACenergy, LLC, for a total contract amount not to exceed $350,000. 2. Authorize the City Manager or designee to execute a one-year extension, contingent upon renewal of contract #121-522-TAC by Sourcewell, in an amount not -to -exceed $225,000. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. Page 9 STAFF COMMENTS ADJOURNMENT In memory of Kathryn L. Fay FUTURE MEETINGS The next regular meeting of the City Council will be held May 27, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On May 8, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 10 PROCLAMATION r_ O E Mental Health Awareness Month r May 2025 N N N C N WHEREAS, mental health is essential to the overall well-being of individuals, families, and a communities, and it is crucial to recognize the importance of early intervention, access to care, and r reducing stigma associated with mental health challenges; and m m x WHEREAS, Mental Health Awareness Month serves as a vital opportunity to educate the public, 2 c encourage open conversations, and advocate for continued support and resources for mental health m services; and N O WHEREAS, the mental health and well-being of our children, youth, and families is directly tied to the c strength and resilience of our community, and investing in accessible, high -quality mental health care 4 leads to safer schools, stronger families, and a healthier Santa Clarita Valley; and f0 E m u WHEREAS, the Child & Family Center has been the cornerstone of the Santa Clarita Valley since 1976, ° providing comprehensive mental health services, crisis intervention, and supportive resources to z children, youth, and families facing emotional and behavioral health challenges; and o WHEREAS, the Child & Family Center is committed to breaking down barriers to mental health care, fostering hope, and ensuring that no one in our community has to struggle alone. a° m 3 NOW, THEREFORE, the City of Santa Clarita does hereby proclaim May 2025, as Mental Health Q Awareness Month. z Signed this 13th day ofMay, 2025. William A. Miranda, Mayor Santa Clarita, California Packet Pg. 11