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HomeMy WebLinkAbout2025-06-24 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, June 24, 2025 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Weste CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Legacy Christian Academy 30th Anniversary Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS NEW BUSINESS FIRST READING OF AN ORDINANCE OF THE FIRE HAZARD SEVERITY ZONE MAP OF THE CITY OF SANTA CLARITA AND ISSUED BY THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION PURSUANT TO GOVERNMENT CODE SECTION 51179 - On March 24, 2025, the California Department of Forestry and Fire Protection (Cal Fire) published its Fire Hazard Severity Zone (FHSZ) maps for the Local Responsibility Areas of Los Angeles County. Pursuant to California Government Code Section 51179, local agencies are required to adopt an ordinance within 120 days from when the FHSZ maps are published, designating the fire zones within its jurisdiction. RECOMMENDED ACTION: City Council introduce an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, ADOPTING THE Page 2 FIRE HAZARD SEVERITY ZONE MAP OF THE CITY OF SANTA CLARITA AND ISSUED BY THE CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION PURSUANT TO GOVERNMENT CODE SECTION 51179," waive reading of text and consent to read by title only, as listed on the agenda, and pass to a second reading. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 2. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the June 10, 2025 Regular Meeting. 3. CHECK REGISTER NO. 13 - Check Register No. 13 for Period 05/16/25 through 05/29/25 and 06/05/25. Electronic Funds Transfers for the Period 05/19/25 through 05/30/25. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 13. 4. GENERAL LIABILITY, PROPERTY LIABILITY, WORKERS' COMPENSATION, AND EARTHQUAKE COVERAGE - Council consideration to approve premium payments for general liability, property liability, workers' compensation, and earthquake insurance coverage for Fiscal Year 2025-26. RECOMMENDED ACTION: City Council: 1. Authorize the renewal of the City of Santa Clarita's general liability, property liability, and workers' compensation insurance coverage through the California Joint Powers Insurance Authority at a total premium cost of $3,236,993. 2. Authorize Alliant Insurance Services, Inc., to bind earthquake coverage on behalf of the City of Santa Clarita for Fiscal Year 2025-26 for various City of Santa Clarita facilities, securing coverage through Arrowhead General Insurance Agency, Inc. and RLI Insurance Company, for a total premium fee of $654,769. Authorize an ongoing budget appropriation from Self Insurance Fund (Fund 721) to expenditure account 7212306-516101 for $340,562 for ongoing general liability, property liability, and earthquake coverage renewals commencing in Fiscal Year 2025-26. Page 3 4. Authorize an ongoing budget appropriation from Public Library Fund (Fund 309) to expenditure account 3098301-516101 for $52,823 for ongoing earthquake coverage renewals commencing in Fiscal Year 2025-26. 5. Authorize an ongoing budget appropriation from Landscape Maintenance District Fund (Fund 357) to expenditure account 3577312-516101 for $23,232 for ongoing earthquake coverage renewals commencing in Fiscal Year 2025-26. 6. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 5. MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SANTA CLARITA AND THE SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 721 - City Council consider a memorandum of understanding between the City and the Service Employees International Union Local 721. RECOMMENDED ACTION: City Council: 1. Approve the draft Memorandum of Understanding between the City of Santa Clarita and the Service Employees International Union, Local 721. 2. Adopt a resolution providing for compensation of Service Employees International Union represented employees of the City of Santa Clarita. 3. Authorize the City Manager to finalize, sign, and accept the Memorandum of Understanding on behalf of the City of Santa Clarita 6. METROWALK SPECIFIC PLAN AMENDMENT (MASTER CASE 24-230) - SECOND READING - City Council consideration of adopting the proposed amendments to the MetroWalk Specific Plan. RECOMMENDED ACTION: City Council adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 24-230, CONSISTING OF SPECIFIC PLAN AMENDMENT 24-002, INCLUDING AN AMENDMENT TO THE METROWALK SPECIFIC PLAN DOCUMENT, AS SHOWN IN EXHIBIT A, SUBJECT TO THE ATTACHED CONDITIONS OF APPROVAL (EXHIBIT B)." 7. SOUND, STAGE, AND POWER CONTRACT FOR CITY OF SANTA CLARITA EVENTS - Consideration of awarding a contract for sound, stage, and power services needed to produce events for the City of Santa Clarita. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Advantage Productions for sound, stage, and power services for City of Santa Clarita events in the amount of $49,950, and authorize a Page 4 contingency of $4,995, for a total contract amount not to exceed $54,945. 2. Authorize the City Manager or designee to execute up to four additional one-year renewal options, not to exceed the annual contract amount, inclusive of contingency, plus an adjustment consistent with the appropriate Consumer Price Index, upon request of the contractor and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 8. NEWHALL GATEWAY BEAUTIFICATION, PROJECT B2018 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Newhall Gateway Beautification project. The improvements include enhancements to landscaping at existing on- and off -ramps at the Newhall Avenue and State Route 14 interchange. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for Newhall Gateway Beautification, Project B2018. 2. Award a construction contract to Superb Engineering, Inc., in the amount of $2,602,816 and authorize a contingency in the amount of $390,422, for a total contract amount not to exceed $2,993,238. 3. Award a professional services contract for construction support services to Pacific Coast Land Design, Inc., in the amount of $133,705 and authorize a contingency in the amount of $13,371, for a total contract amount not to exceed $147,076. 4. Authorize the City Manager or designee to execute all documents, subject to City Attorney approval. 9. NEWHALL AVENUE RAILROAD SAFETY IMPROVEMENTS, PROJECT C2029 - DESIGN CONTRACT - This item considers awarding a design contract to perform a traffic study and provide plans, specifications, and estimates for the Newhall Avenue Railroad Safety Improvements project. The improvements include modifications to the existing traffic signal operations, medians, curbs, and gutters to enhance the safety at the Newhall Avenue railroad crossing and the adjacent intersection of Newhall Avenue and Railroad Avenue. The improvements also include the installation of new sidewalk approaches, a pre -signal, and roadway rehabilitation at the railroad crossing approaches and departures. RECOMMENDED ACTION: City Council: 1. Award a design contract to Kimley-Horn and Associates, Inc. for the Newhall Page 5 Avenue Railroad Safety Improvements, Project C2029, in the amount of $951,036 and authorize a contingency in the amount of $95,104, for a total contract amount not to exceed $1,046,140. 2. Appropriate one-time funds in the amount of $640,000 from the Miscellaneous Federal Grants (Fund 229) to expenditure account C2029229-516101 and increase Miscellaneous Federal Grants revenue account 229-442409 by $640,000. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 10. SECOND READING AND ADOPTION OF AN ORDINANCE DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2025-26 - This item considers making a determination and approval of the rates for the Stormwater Pollution Prevention Fee for Fiscal Year 2025-26. RECOMMENDED ACTION: City Council adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, DETERMINING THE ANNUAL STORMWATER POLLUTION PREVENTION FEE FOR FISCAL YEAR 2025-26." 11. MODIFICATION OF MEMORANDUM OF AGREEMENT WITH THE COUNTY OF LOS ANGELES AND THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT - This item considers an amendment to the Memorandum of Agreement with the County of Los Angeles to add one additional year to align with contracts for water quality monitoring and reporting related to compliance with the Municipal Storm Water Permit. RECOMMENDED ACTION: City Council: Amend the existing Memorandum of Agreement with the County of Los Angeles and the Los Angeles County Flood Control District for National Pollutant Discharge Elimination System Permit compliance to extend the term by one year with a new expiration date of June 30, 2026. 2. Appropriate $349,650 for Fiscal Year 2025-26 from the Stormwater Fund Balance (Fund 356) to Stormwater Professional Services Expenditure Account 3567200- 516102, and increase Miscellaneous Revenues Account 356-462101 by $220,803. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. Page 6 12. RESOLUTION DECLARING PROPERTY OWNED BY THE CITY OF SANTA CLARITA EXEMPT FROM THE SURPLUS LAND ACT AND APPROVAL OF A PROPERTY TRANSFER IN FEE TO SANTA CLARITA VALLEY WATER AGENCY - This item considers adopting a resolution declaring a portion of City -owned property exempt from the Surplus Land Act and the approval of a property transfer in fee to Santa Clarita Valley Water Agency for the purpose of constructing a PFAS water treatment facility. RECOMMENDED ACTION: City Council: 1. Adopt a resolution declaring a portion of the Assessor's Parcel Number 2811-065- 912 as exempt surplus land under the Surplus Land Act. 2. Approve the transfer in fee of a portion, 23,362 +/- square feet, of Assessor's Parcel Number 2811-065-912 to Santa Clarita Valley Water Agency in the amount of $12,500. 3. Increase revenue account 100-462106 by $12,500 for Fiscal Year 2025-26. 4. Approve a grant of easement to the Santa Clarita Valley Water Agency for pipeline improvements and maintenance. 5. Authorize the City Manager or designee to execute all necessary documentation to complete the property transfer, subject to City Attorney approval. 13. HASKELL CANYON BIKE PARK CONSTRUCTION CONTRACT - This item considers awarding a construction contract to ARC Construction, Inc., for the Haskell Canyon Bike Park project, P0020. RECOMMENDED ACTION: City Council: Find that the Initial Study and proposed Mitigated Negative Declaration for the Haskell Canyon Bike Park Project were prepared in compliance with the California Environmental Quality Act and made available for public review for no less than 30 days following publication and circulation of a duly noticed Notice of Intent to Adopt a Mitigated Negative Declaration and find that the City of Santa Clarita, the lead agency, considered the proposed Mitigated Negative Declaration together with comments received during the public review process. 2. Find that no substantial revisions were made to the Initial Study/Mitigated Negative Declaration after publication of the Notice of Intent to Adopt a Mitigated Negative Declaration and that recirculation is not required. 3. Find, based on the whole record, including the Initial Study/Mitigated Negative Declaration and comments received, that there is no substantial evidence that the Haskell Canyon Bike Park Project will have a significant effect on the environment Page 7 and that the Mitigated Negative Declaration reflects the lead agency's independent judgment and analysis. The documents and other materials that constitute the record of proceedings are available from the City of Santa Clarita. 4. Adopt the Haskell Canyon Bike Park Project's Initial Study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program, including, without limitation, the mitigation measures included with the Errata dated June 17, 2025. Approve the plans and specifications for the Haskell Canyon Bike Park Project, Project P0020. and authorize the City Manager, or designee, to utilize such plans for constructing the Project. This approval and authorization is intended to avail the City of the immunities set forth in Government Code § 830.6. 6. Award the construction contract to ARC Construction Inc., in the amount of $6,266,770, and authorize a contingency in the amount of $626,677, for a total contract amount not to exceed $6,893,447. 7. Extend the professional service contract and authorize increased expenditure authority for construction management support with Avid Trails in the amount of $201,180 for a total contract amount not to exceed $630,797. 8. Appropriate one-time funds in the amount of $4,534,941 from the Facilities Fund (Fund 723), to the Haskell Canyon Bike Park Project P0020, expenditure account P0020723-516101. 9. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held July 8, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. Page 8 CERTIFICATION On June 18, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 9