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HomeMy WebLinkAbout2025-08-26 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, August 26, 2025 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees Successor Agency to the former Redevelopment Agency How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title 11) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Ayala CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS One Thousand Books Before Kindergarten Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. Thirty minutes are allotted for public input at this time. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS PUBLIC HEARINGS MODIFICATION TO THE HARTWELL MIXED USE PROJECT (MASTER CASE 25-089) - Public Hearing regarding a request to modify the Hartwell Mixed Use Project, previously considered by the City Council on May 13, 2025 (Master Case 24- 134), by expanding into the adjacent property, increasing the project to 98 apartment units and 6,300 square feet of commercial floor area on the corner of Main Street, Market Street, and Railroad Avenue. RECOMMENDED ACTION: City Council: 1. Conduct the public hearing. 2. Determine that the project is exempt from additional review under the California Environmental Quality Act as the project was contemplated and will comply with all Page 2 mitigation measures established under the Old Town Newhall Specific Plan Final Environmental Impact Report. Adopt a resolution approving Master Case 25-089 (Minor Use Permit 25-014 and Development Review 25-009) for the modification of the Hartwell Mixed Use Project, located at the corner of Main Street, Market Street, and Railroad Avenue, subject to the attached revised Conditions of Approval (Exhibit A). 2. THE MASTER'S UNIVERSITY AND SEMINARY TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING - Consideration of a Tax Equity and Fiscal Responsibility Act resolution approving the proposed financing by The Master's University and Seminary through the issuance of $65 million in tax-exempt bonds by the California Municipal Finance Authority. RECOMMENDED ACTION: City Council conduct a public hearing and adopt a Tax Equity and Financial Responsibility Act resolution approving the issuance of tax-exempt obligations by the California Municipal Finance Authority in an aggregate amount not to exceed $65 million. UNFINISHED BUSINESS 3. UNSCHEDULED VACANCY ON THE PLANNING COMMISSION - City Council consider an appointment to fill an unscheduled vacancy on the Planning Commission. RECOMMENDED ACTION: City Council: Approve Mayor Pro Tem Weste's nomination to fill one unexpired term of office on the Planning Commission. 2. Instruct the City Clerk to update the Local Appointments List and post a copy at all branches of the Santa Clarita Public Library and on the City of Santa Clarita's website. CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 4. APPROVAL OF SPECIAL MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 8, 2025 Special Meeting. Page 3 5. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the July 8, 2025 Regular Meeting. 6. CHECK REGISTER NOS. 15, 16, AND 17 - Check Register No. 15 for the Period 06/13/25 through 06/26/25 and 07/03/25. Electronic Funds Transfers for the Period of 06/16/25 through 06/27/25. Check Register No. 16 for the Period 06/27/25 through 07/10/25 and 07/17/25. Electronic Funds Transfers for the Period of 06/30/25 through 07/11/25. Check Register No. 17 for the Period 07/11/25 through 07/24/25 and 07/31/25. Electronic Funds Transfers for the Period of 07/14/25 through 07/25/25. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register Nos. 15, 16, and 17. 7. MEDITATION GARDEN, PROJECT P4032 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Meditation Garden, Project P4032, which will create a tranquil outdoor space for meditation, reflection, and relaxation at Duane R. Harte Park. RECOMMENDED ACTION: 1. Approve plans and specifications for Meditation Garden, Project P4032. 2. Award a construction contract to Estate Design and Construction for the Meditation Garden Project in the amount of $195,800, and authorize a contingency in the amount of $19,580 for a total contract amount not to exceed $215,380. 3. Authorize a one-time appropriation of funds in the amount of $215,380 in General Fund - Capital (Fund 601) to Meditation Garden, Project P4032, expenditure account P4032601-516101. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 8. PROFESSIONAL SERVICES AGREEMENT WITH JACOB GREEN AND ASSOCIATES TO UPDATE THE LOCAL HAZARD MITIGATION PLAN - This item considers the award of a professional services agreement to update the Local Hazard Mitigation Plan, which outlines a municipality's long-term strategy to reduce or eliminate risk to human life, property, and infrastructure from future natural or human -caused disasters. To ensure the plan is relevant and effective, the Federal Emergency Management Agency requires the plan to be updated every five years. The City of Santa Clarita's plan is due to expire in November 2026. RECOMMENDED ACTION: City Council: 1. Award a contract to Jacob Green and Associates to update the Local Hazard Page 4 Mitigation Plan for a total contract amount not to exceed $84,900. 2. Appropriate one-time funds in the amount of $84,900 from the General Fund (Fund 100) to Expenditure Account 1001105-516102 and increase the General Fund (Fund 100) FEMA Grant Revenue Account 100-445101 by $63,675. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 9. LAST AND FINAL RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR SUBMITTAL TO THE DEPARTMENT OF FINANCE - This item considers adoption of a resolution approving the Last and Final Recognized Obligation Payment Schedule. Pursuant to California Health and Safety Code section 34191.6 (a) (1)(2)(3), successor agencies may submit a Last and Final Recognized Obligation Payment Schedule (ROPS), and the successor agency has met the conditions for the Last and Final ROPS. RECOMMENDED ACTION: City Council acting as the Successor Agency to the former Redevelopment Agency adopt a resolution approving the Last and Final Recognized Obligation Payment Schedule from Fiscal Year 2026-27 through Fiscal Year 2042-43 for submittal to the Department of Finance. 10. RESOLUTION FOR SUMMARY VACATION OF LANDSCAPE MAINTENANCE EASEMENT ON KYRA COURT - This item considers summary vacation of a landscape maintenance easement at 21603 Kyra Court and 21602 Kyra Court. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of the landscape maintenance easement at 21603 Kyra Court and 21602 Kyra Court, as described in the attached Legal Description Exhibits. 2. Direct the City Clerk to record the certified original resolution in the County of Los Angeles Registrar -Recorder's office. 11. SUMMARY VACATION OF PORTIONS OF THE PUBLIC RIGHT-OF-WAY KNOWN AS PLACERITA CANYON ROAD AND ACCEPTANCE OF EASEMENT FOR TRAIL PURPOSES LOCATED NEAR SIERRA HIGHWAY - This item considers a summary vacation of portions of the public right-of-way known as Placerita Canyon Road and acceptance of an easement for public use and trail purposes located near Sierra Highway. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of portions of the public right-of-way Page 5 known as Placerita Canyon Road, as described in Exhibit "A" Legal Description, and as shown on Exhibit "B" Exhibit Map of the attached resolution. 2. Reserve easements for public utility purposes as specified in the attached resolution, as described in Exhibit "C" Legal Description, and as shown on Exhibit "D" Exhibit Map of the attached resolution. 3. Authorize the City Manager, or designee to accept the dedication and grant of easement for public use and trail purposes as shown on the attached Location Map. 4. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar -Recorder's office. 5. Authorize the City Manager, or designee, to execute all documents, subject to City Attorney approval. 12. PURCHASE OF CITY REPLACEMENT VEHICLES - This item considers awarding contracts for the purchase of a bucket truck, a vactor truck, and two pickup trucks. RECOMMENDED ACTION: City Council: 1. Approve the "piggyback" purchase of anew Altec AT37G bucket truck, using Sourcewell cooperative purchasing contract 9110421-ALT in an amount not to exceed $243,045. 2. Approve the "piggyback" purchase of anew Freightliner 114SD vactor truck, using Sourcewell cooperative purchasing contract 9101221-VTR in an amount not to exceed $704,765. 3. Award the purchase of two new pickup trucks from Peoria Ford, in an amount not to exceed $130,229. 4. Appropriate one-time funds in the amount of $55,229 from the Vehicle Replacement Fund (Fund 722) to the Automotive Equipment Expenditure Account (7222103- 520103). 5. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney approval. 13. CONTRACT AMENDMENT WITH HTEC FOR BUS HYDROGEN REFUELING STATION CONSULTING AND PROJECT MANAGEMENT SERVICES - This item considers amending the existing contract with HTEC to provide for Bus Hydrogen Refueling Station Consulting and Project Management services. RECOMMENDED ACTION: City Council: Page 6 1. Extend the existing contract with Hydrogen Technology & Energy Corporation (HTEC) for Bus Hydrogen Refueling Station Consulting and Project Management services to March 31, 2026 and authorize an increased expenditure authority in the amount of $74,655, plus a 10-percent contingency of $7,465, for a total increase of $82,120 and a revised contract not to exceed $482,410. 2. Appropriate one-time funds in the amount of $82,120 to expenditure account 7003702-516101, and increase Miscellaneous Federal Grants Revenue account 700- 442409 by $82,120. Authorize the City Manager or designee to execute all contracts and associated documents, or modify the award in the event issues of impossibility of performance arise, subject to City Attorney approval. 14. CONTRACT FOR CITYWIDE JANITORIAL SERVICES - This item considers an increase in expenditure authority for the existing janitorial services contract with Servicon Systems, Inc., to support maintenance and custodial services at designated City facilities. RECOMMENDED ACTION: City Council: 1. Authorize an expenditure authority increase for janitorial services for new parks and facilities with Servicon Systems Inc., in the amount of $147,043 for a revised total contract amount not to exceed $2,083,822. 2. Authorize the City Manager or designee to execute up to one additional, one-year renewal option beginning in Fiscal Year 2026-27, not to exceed the base annual contract amount of $2,083,822, and any adjustment in compensation consistent with the appropriate Consumer Price Index. Appropriate an ongoing expenditure of $52,600 for cost increases related to the Consumer Price Index from the General Fund (Fund 100), Citrus Facility Fund (Fund 130), Public Library Fund (Fund 309), Golden Valley Ranch Open Space Maintenance District (Fund 350), Areawide Fund (Fund 367), Cooper Street Fund (Fund 369), and Transit Fund (Fund 700) per Attachment A, to support Citywide janitorial services with Servicon Systems, Inc. 4. Authorize the City Manager or designee to execute all contracts and associated documents subject to City Attorney approval. 15. PURCHASE OF BIG BELLY TRASH AND RECYCLING SOLAR COMPACTOR UNITS - This item considers approval of the purchase of ten Big Belly Solar Trash and Recycling Units for placement at City parks to continue standardizing the collection of recyclables and waste. RECOMMENDED ACTION: City Council: Page 7 Approve the purchase, through Waxie Sanitary Supply, of ten Big Belly Solar Trash and Recycling Units, using the appropriated budget from the Construction and Demolition Forfeiture funds and the City/County Beverage Container Payment Program grant from CalRecycle in the amount not to exceed $115,687. 2. Authorize the City Manager or designee to execute all documents subject to City Attorney approval. PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first thirty minutes allotted to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT In memory of Hank Arklin, Chad Kampbell, Detective Joshua Kelley -Eklund, and Dr. John MacArthur FUTURE MEETINGS The next regular meeting of the City Council will be held September 9, 2025, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On August 21, 2025, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8