HomeMy WebLinkAbout2025-08-26 - AGENDA REPORTS - PURCHASE OF FOUR TRUCK REPLACEMENTSAgenda Item• 12
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: August 26, 2025
SUBJECT: PURCHASE OF CITY REPLACEMENT VEHICLES
DEPARTMENT: Public Works
PRESENTER: Cruz Caldera
RECOMMENDED ACTION
City Council:
1. Approve the "piggyback' purchase of a new Altec AT37G bucket truck, using Sourcewell
cooperative purchasing contract 9110421-ALT in an amount not to exceed $243,045.
2. Approve the "piggyback' purchase of a new Freightliner 114SD vactor truck, using
Sourcewell cooperative purchasing contract 9101221-VTR in an amount not to exceed
$704,765.
3. Award the purchase of two new pickup trucks from Peoria Ford, in an amount not to exceed
$130,229.
4. Appropriate one-time funds in the amount of $55,229 from the Vehicle Replacement Fund
(Fund 722) to the Automotive Equipment Expenditure Account (7222103-520103).
5. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
BACKGROUND
The City of Santa Clarita (City) maintains a fleet of over 170 vehicles. The City has a best
management practice to replace vehicles when it is no longer cost effective to continue to
maintain them. The City Council authorized the replacement of a bucket truck, vactor truck, and
pickup truck as part of the annual budget process. Staff also recommends replacement of an
additional pickup truck that was involved in an accident and deemed a total loss. This supports
the Santa Clarita 2025 theme of Sustaining Public Infrastructure.
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Street Maintenance Bucket Truck
The City of Santa Clarita's General Services Division, Street Maintenance function, utilizes a
bucket truck to maintain the City's traffic and street name signs, as well as the Hometown Heroes
banner and flag programs.
During the Fiscal Year 2025-26 annual budget process, the City Council authorized the
procurement of a replacement bucket truck. The existing bucket truck has been in service for
over 12 years, has the equivalent of 300,000 miles on the vehicle, and has exceeded its useful
life. Maintenance needs and increasingly obsolete replacement parts take the bucket truck out of
service for long periods of time.
The use of "piggyback" purchasing allows the City to place orders against a competitively
awarded public agency contract. The City is using the cooperative purchasing contract with
Sourcewell, which allows the City to take advantage of an existing competitive process. This
contract, awarded on January 12, 2022, was competitively solicited through a nationwide bid
process and is valid through December 27, 2025.
Staff has confirmed that there are no local vendors that provide this type of vehicle due to the
customization and specific features required. After performing a cost analysis and reviewing
commercial list pricing for comparable vendors from other sources, it has been determined that
the Sourcewell cooperative purchasing contract with Altec provides competitive pricing, quality
service, and offers the best value to the City. Using the cooperative purchasing contract results in
a total sale price of $243,045, inclusive of tax and delivery.
Stormwater Vactor Truck
The City's Environmental Services Division uses vactor trucks to maintain over 700 catch basis,
20 Hydronamic Separator Systems, and stormwater management best practices.
During the Fiscal Year 2025-26 annual budget process, the City Council authorized the
procurement of a replacement vactor truck. The existing vactor truck has been in service for over
16 years and has exceeded its useful life. Increasingly obsolete replacement parts take the vactor
truck out of service for long periods of time. The vactor truck is an essential component of
Stormwater operations.
The City is utilizing the cooperative purchasing contract with Sourcewell, which was
competitively solicited through a nationwide bid process and awarded on December 20, 2021.
The contract remains valid through November 29, 2025.
Staff has confirmed that there are no local vendors that provide this type of vehicle due to the
customization and specific features required. After performing a cost analysis and reviewing
commercial list pricing for comparable vendors from other sources, it has been determined that
the Sourcewell cooperative purchasing contract with Haaker Equipment provides competitive
pricing, quality service, and offers the best value to the City. Using the cooperative purchasing
contract results in a total sale price of $704,765, inclusive of tax and delivery.
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Open Space Pickup Truck and Facilities Pickup Truck
The City's Parks Planning and Open Space Division uses pickup trucks to maintain the City's
over 13,000 acres of open space and miles of trails. During the Fiscal Year 2024-25 annual
budget process, the City Council authorized the procurement of a replacement truck for the Open
Space function. The existing truck has been in service for over 17 years, has over 135,000 miles,
and has exceeded its useful life. Due to changing environmental regulations pertaining to pickup
trucks of this type requiring additional research, the funds for this purchase were continued to
Fiscal Year 2025-26.
The City's Facilities Division uses pickup trucks to transport equipment, tools, and supplies to
City facilities. One of these vehicles was involved in an accident and deemed inoperable;
therefore, staff is recommending replacement of the vehicle. The City's insurance has offset the
cost to replace the vehicle. Upon approval of the recommended action, adequate funds will be
available in the Vehicle Replacement - Automotive Equipment account.
An invitation to bid was published and circulated via the City's e-procurement system BidNet on
June 5, 2025. The City transmitted the solicitation to 704 vendors on BidNet and local
dealerships, of which 48 downloaded materials. Seven bids were submitted by the deadline and
opened on July 7, 2025. The results of the bids are shown below:
Company
Puente Hills Ford
Premier CDJR of Buena Park
Victorville Chevrolet & Cadillac
Peoria Ford
Magic GMC Cadillac
Elk Grove Auto
One Nation Distribution LLC
Location
Bid Amount
Industry, CA
$117,901
Buena Park, CA
$122,486
Victorville, CA
$127,487
Peoria, AZ
$130,229
Santa Clarita, CA
$138,539
Sacramento, CA
$153,533
Volant, PA
$229,382
Puente Hills Ford was deemed non -responsive for failing to include required components of the
bid specifications, while Premier CDJR of Buena Park and Victorville Chevrolet were deemed
non -responsive for omitting required specification sheets.
In accordance with the City's Support of Local Business policy, local businesses may match the
lowest responsive bid if their submitted bid is within 10% of that amount. Magic GMC Cadillac
declined the opportunity to do so.
Staff recommends awarding the purchase to Peoria Ford, the lowest responsive bidder. The
contractor's bid was reviewed for accuracy and conformance to the contract documents and was
found to be complete.
ALTERNATIVE ACTION
Other action as determined by the City Council.
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FISCAL IMPACT
For the bucket truck, $243,045 is available in expenditure account 2304504-520103 (Street
Maintenance - Automotive Equipment), as adopted within the FY 2025-26 budget. For the vactor
truck, $704,765 is available in expenditure account 3567200-520103 (Stormwater - Automotive
Equipment), as adopted within the FY 2025-26 budget. For the pickup trucks, upon approval of
the recommended actions, $130,229 will be available in 7222103-520103 (Vehicle Replacement
- Automotive Equipment).
ATTACHMENTS
Sourcewell Bucket Truck Contract and Quote (available in the City Clerk's Reading File)
Sourcewell Vactor Truck Contract and Quote (available in the City Clerk's Reading File)
Bid Proposal for Peoria Ford (available in the City Clerk's Reading File)
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DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
110421-ALT
Sourcewell 444
Solicitation Number: RFP #110421
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Altec Industries, Inc., 210 Inverness Center Drive, Birmingham, AL
35242 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Public Utility Equipment with Related Accessories and
Supplies from which Supplier was awarded a contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires December 27, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
other rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
Except as expressly agreed in the participating addendum or transaction document with the
participating entity, all Equipment and Products provided under this Contract must be new and
the current model. Supplier may offer close-out or refurbished Equipment or Products if they
are clearly indicated in Supplier's product and pricing list. Unless agreed to by the Participating
Entities in advance, Equipment or Products must be delivered as operational to the
Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all new Equipment, Products, and Services furnished
(which does not include equipment or products that are solely financed) are free from liens and
encumbrances, and are free from defects in design, materials, and workmanship. In addition,
Supplier warrants the Equipment, Products, and Services are suitable for and will perform in
accordance with the ordinary use for which they are intended. Supplier's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
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A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at anytime through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
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• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
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subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions for the
direct purchase of new equipment or products must never be less favorable to the Participating
Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
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7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
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Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
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C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any negligent
act or omission or willful misconduct in the performance of this Contract by the Supplier or its
agents or employees; this indemnification includes injury or death to person(s) or property
alleged to have been caused by some defect in the Equipment, Products, or Services under this
Contract to the extent the Equipment, Product, or Service has been used according to its
specifications. Sourcewell's responsibility will be governed by the State of Minnesota's Tort
Liability Act (Minnesota Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
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promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
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D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
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1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
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3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
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"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by an Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
0. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
C0FD2A S�� 64
By: 139
89
Jeremy Schwartz
Title: Chief Procurement Officer
1/12/2022 1 12:44 PM CST
Date:
Approved:
J.—DocuSigned by:
� ch 64
By:
CC
Chad Coauette
Title: Executive Director/CEO
1/12/2022 1 1:06 PM CST
Date:
By:
Altec Industries, Inc.
(----rD.ocu�Signed by:
DDBi11Iii79E9FF5034DA...
Riley Browne
Title: Contract Specialist
1/12/2022 1 1:03 PM CST
Date:
Rev. 3/2021 18
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
RFP 110421 - Public Utility Equipment with Related Accessories
and Supplies
Vendor Details
Company Name: Altec Industries, Inc.
Does your company conduct
business under any other name? If Global Rental Co Inc, JJ Kane Auctioneers, Altec Capital, Altec Supply, Altec Sentry, Altec Service
yes, please state:
33 Inverness Center Pkw
Address:
Birmingham, AL 35242
Contact:
Riley Browne
Email:
riley.browne@altec.com
Phone:
205-408-2341
HSTM
Submission Details
Created On:
Thursday September 16, 2021 15:53:03
Submitted On:
Thursday November 04, 2021 12:46:34
Submitted By:
Riley Browne
Email:
riley.browne@altec.com
Transaction M
d9f5703c-9b11-4637-9a77-a68682d8b3ec
Submitter's IP Address:
209.149.164.250
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your
response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an
explanation).
Line
Item
Question
Response,
1
Proposer Legal Name (one legal entity only): (In the
Altec Industries, Inc.
event of award, will execute the resulting contract
as "Supplier")
2
Identify all subsidiary entities of the Proposer whose
Altec Capital Services
equipment, products, or services are included in the
Altec Service
Proposal.
JJ Kane Auctioneers
Altec NUECO
Altec Supply
Altec Sentry
3
Identify all applicable assumed names or DBA names of
Altec Industries, Inc.
the Proposer or Proposer's subsidiaries in Line 1 or
Altec Capital Services
Line 2 above.
Altec Service
JJ Kane Auctioneers
Altec NUECO
Altec Supply
Altec Sentry
4
Proposer Physical Address:
Altec Industries, Inc
210 Inverness Center Drive
Birmingham, AL 35242
5
Proposer website address (or addresses):
www.altec.com
https://www.ikane.com/
https:/ANww.altec.com/altec-capital/
https://www.altec.com/service/
https:Hoonnect.altec.com/store
http://www.altec.com/altec-nueea
https:/ANww.altec.com/safety/
hftps:/ANww.altec.com/altec-parts/
6
Proposer's Authorized Representative (name, title,
Riley Browne
address, email address & phone) (The representative
Contract Specialist
must have authority to sign the "Proposer's Assurance
riley.browne@altec.com
of Compliance" on behalf of the Proposer and, in the
205-408-2341
event of award, will be expected to execute the resulting
contract):
7
Proposer's primary contact for this proposal (name, title,
Riley Browne
address, email address 8 phone):
Contract Specialist
riley.browne@altec.com
205-408-2341
8
Proposer's other contacts for this proposal, if any
Breanna Kinman
(name, title, address, email address 8 phone):
Contract Specialist
breanna.kinman@altec.com
816-236-1296
Table 2: Company Information and Financial Strength
Response
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
9
Provide a brief history of your company, including your
Altec is a leading provider of products and services to the public utility, electric utility,
company's core values, business philosophy, and
telecommunications, tree care, lights and signs, and contractor markets. Altec Inc. is the holding
industry longevity related to the requested equipment,
company for Altec Industries, Inc. which holds Global Rental, Altec NUECO, JJ Kane Auctioneers, Altec
products or services.
Worldwide, Altec Capital, Altec Supply, Altec Ventures, LLC, Altec Spray Equipment, and Altec Air. We
deliver products and services in more than 100 countries throughout the world.
Since 1929, Altec has been a company committed to excellence in the Public Utility Equipment
industry. Our products are the industry leaders and consistently raise the bar through innovative
product design, integrated safety features, and continued dedication to total customer satisfaction.
Altec continues to pursue a singular business philosophy: To be recognized by customers as the
preferred supplier of products, services and solutions in all markets we serve. Our values sustain that
vision, our goals build upon it and our associates help us to achieve it. Altec's values are the
cornerstone of our corporate culture and every associate is considered an integral part of Team Altec.
The history, tradition and culture of Altec are founded on our core values (listed in alphabetical order):
Customer first
Enjoyment of work
Family
Financial stability
Integrity
People are our greatest strength
Quality
Spiritual development
Teamwork
10
What are your company's expectations in the event of
We hope to further strengthen our relationships with Souroewell and government agencies through
an award?
cooperative purchasing. We want to achieve continued growth within our government business sectors
and be recognized as the preferred supplier of hydraulic equipment solutions for Souroewell and its
members.
11
Demonstrate your financial strength and stability with
Altec Industries, Inc is a financially sound and conservatively managed company and has been in
meaningful data. This could include such items as
business for 93 years under the same family ownership. Because we are privately held we do not
financial statements, SEC filings, credit and bond
disclose detailed financial data, however please reference attached files "Financial Strength - Financial
ratings, letters of credit, and detailed reference letters.
Statement Letter", "Financial Strength - Bank Statement Letter", and "Financial Strength - Dun and
Upload supporting documents (as applicable) in the
Bradstreet Screenshot" for more information regarding our financial strength and stability.
document upload section of your response.
12
What is your US market share for the solutions that
We maintain a market share of approximately 70% for our core products. Non -core products are
you are proposing?
approximately 30%.
13
What is your Canadian market share for the solutions
Canada market share is approximately 20%.
that you are proposing?
14
Has your business ever petitioned for bankruptcy
No, we have never petitioned for bankruptcy protection.
protection? If so, explain in detail.
15
How is your organization best described: is it a
Altec is a manufacturer with direct sales force. Our sales force consists of 100% direct employees of
manufacturer, a distributor/dealer/reseller, or a service
Altec. Our sales force covers all 50 States, Canada, and over 100 countries throughout the world. Our
provider? Answer whichever question (either a) or b)
service force is also 100% direct employees of Altec (both mobile service and service center
just below) best applies to your organization.
employees). We are a direct sale / service / manufacturing company and do not maintain a dealer
a) If your company is best described as a
network. Please see attached documents "Company Information - Altec Production Facilities"
distributor/dealer/reseller (or similar entity), provide your
and "Company Information - Altec Service Centers and Mobile Service Locations"
written authorization to act as a
distributor/dealer/reseller for the manufacturer of the
products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with
your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third party?
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
16
If applicable, provide a detailed explanation outlining
Altec Industries holds all credible licenses and certifications necessary for providing goods and
the licenses and certifications that are both required to
services referenced in this RFP (related to OSHA/ANSI/ASME standards for manufacturing).
be held, and actually held, by your organization
(including third parties and subcontractors that you use)
We are ISO 9001:2015 certified for technical sales, application engineering, procurement, materials,
in pursuit of the business contemplated by this RFP.
final assembly, product creation, manufacturing, quality, and general processes related to production of
electronic components, fiberglass structures and the final assembly of utility equipment at 2106
Riverside Rd, Saint Joseph, MO and the production of aerial devices and digger derricks at 5001 E.
36 Hwy, Saint Joseph, MO.
Technical sales, application engineering, materials, final assembly, manufacturing, product creation,
and quality processes related to the production of specialty utility equipment at 3907 S. 48th Terr,
Saint Joseph, MO.
Manufacturing and quality processes related to the production of fiberglass structures and
electronic components at 1009 Vernon Rd, Wathena, KS.
Materials and quality processes at 5703 Mitchell Ave, Saint Joseph, MO.
Product creation and quality processes related to design validation activities at 4906 E. 36 Hwy,
Saint Joseph, MO.
Please see attached "Company Information - ISO Quality Certification" for more information
Employees of our plants hold welding certifications, Fluid Power Society certifications and various
engineering certifications, including Professional Engineering licenses
Account Managers who specialize in our Crane product lines are required to become Certified
Operators every 5-years, through our Sentry Operator Certification training program.
ALTEC Industries, Inc. is capable of providing certification for equipment operators through our Sentry
training program.
Motor Vehicle Dealer Licenses in each state where applicable
All of our facilities employ the Atec Production System which features the Kanban system of lean
manufacturing.
Authorized Representative Riley Browne and Government Sales Manager Elena Martinez hold Certified
Schedules Contracts Manager (CSCM) certifications
17
Provide all "Suspension or Debarment' information that
Altec has never been suspended or disbarred.
has applied to your organization during the past ten
years.
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response
18
Describe any relevant industry awards or recognition
Selected to Forbes list of America's Best Midsize Employers 2019
that your company has received in the past five years
Altec won Exelon's 2017 Innovation Award based on the application and acceptance of our
JEMS product at all 4 Excelon companies.
2017-2021 Altec has been recognized as a top supplier for Avista, a US -based energy
company serving eastern Washington, northern Idaho and parts of southern and eastern Oregon. Each
year, Avista uses a scorecard to rigorously rate suppliers' customer service and value provided to the
company.
Altec was named one of the "Best Places to Work" for 2017 by the Birmingham Business
Journal.
Altec Mt. Airy Associates won the Chairman's Award from the United Fund of Surry for 2017
19
What percentage of your sales are to the
Less than 10% of our sales are to the government.
governmental sector in the past three years
20
What percentage of your sales are to the education
Less than 1% of our sales are to the education sector.
sector in the past three years
21
List any state, provincial, or cooperative purchasing
Texas Multiple Award Schedule (TXMAS): Over $1MM
contracts that you hold. What is the annual sales
Commonwealth of Pennsylvania (Co -Stars): Over $1MM
volume for each of these contracts over the past three
Michigan MI Deal: Over $1MM
years?
Washington State Purchasing Cooperative: Over $500k
State of Ohio: Over $500k
22
List any GSA contracts or Standing Offers and Supply
GSA Contract GS-30E-026GA, over $5MM annually. We also hold two DLA contracts with similar
Arrangements (SOSA) that you hold. What is the
combined volume
annual sales volume for each of these contracts over
the past three years?
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name
Phone Number
Los Angeles Department of Water and Power
(Member # 40257)
Joseph Ortiz
213-840-8489
City of Lakeland (Member # 4862)
Dwayne Goostree
863-581-3443
City of Seattle (Member # 25215)
Guy Noren
206-684-0141
Lewis County PUD (Member # 76495)
Bryan Watt
360-748-9261
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the
entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type
State / Province
Scope of Work
Size of Transactions *
Dollar Volume Past Three
Years
Federal
Government
Georgia - GA
Located throughout US and world,
Transaction sizes range from 1
Over $2M
Government
purchases Aerial Devices, Digger
truck to multiple trucks per PO
Agency
Derricks
Federal
Government
California - CA
Located throughout US and world,
Transaction sizes range from 1
Over $2M
Government
purchases Aerial Devices, Digger
truck to multiple trucks per PO
Agency
Derricks, Cranes,
Cable Pullers
Federal
Government
District of Columbia
Located throughout US and world,
Transaction sizes range from 1
Over $2M
Government
-DC
purchases Aerial Devices, Digger
truck to multiple trucks per PO
Agency
Derricks, Cranes
Federal
Government
District of Columbia
Located throughout US and world,
Transaction sizes range from 1
Over $2M
Government
-DC
purchases Aerial Devices
truck to multiple trucks per PO
Agency
Local Government
Government
I
California - CA
I
Purchases Aerial Devices and Service
Transaction sizes generally are
Over $2M
Entity
113odies
greater than 5 per PO
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address
in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector,
whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Item
Question
Response
25
Sales force.
Altec employs a direct sales force of over 100 Account Managers who are dedicated to government
and commercial sales and support within their respective territories. Their territories are established
based on concentration of customers, and they live in their territories. Our Account Managers spend
100% of their time; communicating, consulting and managing customer's needs. The products
represented in this RFP are core to our customers and industry, thus allowing our Account Managers to
provide expert knowledge to Souroewell members of their benefits and usage. Altec's Souroewell
contract is our preferred method by which to serve our government customers. There is no overlap in
our sales and service functions
26
Dealer network or other distribution methods.
Altec is a factory direct sales / service company, we do not use dealer or distribution networks.
27
Service force.
All employees in our Service Force are employed by Altec Industries.
Altec has 44 Service Centers located throughout the United States and Canada. These facilities are
equipped with the tools, equipment, and certified hydraulic technicians needed to get your Altec unit up
and running as soon as possible.
The Altec Service Group employs over 150 Mobile Service Technicians nationwide that are available to
be deployed to your location. Mobile service technicians are equipped with the trucks and tools needed
to get your equipment serviced and back on the road as soon as possible. They provide on -site
warranty, service and preventative maintenance solutions for our customers
Additionally, Altec Mobile Service has 24 hour emergency assistance, as well as emergency storm
coverage.
There is no overlap in our sales and service functions.
Please see attached map "Company Information - Altec Service Centers and Mobile Service Locations"
that illustrate our service force coverage, and locations for our service centers.
28
Describe the ordering process. If orders will be
Altec handles all quotes and orders directly. A quote will be created based on customer needs and
handled by distributors, dealers or others, explain the
requirements, and an order can be sent to Altec Account Manager from customer in response to the
respective roles of the Proposer and others.
quote. All purchase orders are processed by Altec, as we are a factory direct company. We prefer a
process
whereas Souroewell members issue purchase orders directly to us. Our Souroewell quotes / orders are
flagged in our system upon creation, and a report is run each quarter to report this sales data to
Souroewell. This process is the
responsibility of a team at our corporate office with visibility of our word wide operations. Customers
are also currently able to request quotes via our websits, www.altec.com.
Altec offers parts and accessory sales via our AltecConnect online portal, hftps:/ANww.altec.com/altec-
connect which serves as a as a "one stop online shop" for ordering tools, supplies, accessories,
replacement parts and for managing your fleet information.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
29
Describe in detail the process and procedure of
When you purchase from Altec, you invest in a relationship that spans the life of the equipment. Altec
your customer service program, if applicable.
Service Group backs up this promise with the most complete and comprehensive service and support
Include your response -time capabilities and
organization in the industry. We also offer the most complete line of parts for equipment repair and
commitments, as well as any incentives that help
maintenance, along with a technical support and training organization to train, educate, and problem
your providers meet your stated service goals or
solve.
promises.
As the only authorized dealer of genuine Altec replacement parts, you can be assured that you will
receive parts that meet the required Altec Quality and Engineering standards. Our dedicated line for
parts / service / sales needs is 877-GO-ALTEC, it is available 24 hours a day. Our objective is to
answer all parts calls in under 10 seconds. We have 35 parts experts with more than 300 years of
combined experience taking parts calls. We hold 29,000 active items on hand, and 92.5% of product
lines ship within 24 hours. Customers will never be sent to voicemail when calling 877-GO ALTEC for
parts support.
Additionally, a customer's Account Mangers will be available via their cell phones and email whenever
needed, and during periods of natural disaster Altec will move resources into areas affected to provide
parts and service work faster.
We also offer Altec Connect, a more customer -focused experience that will allow our customers to view
and search fleet information, order replacement parts and view APNs and service requests. In
conjunction with the new Supply Store, Altec is dedicated to serving as a "one stop online shop" for
ordering tools, supplies, accessories, replacement parts and for managing your fleet information.
https:/ANww.altec.com/altec-connect
30
Describe your ability and willingness to provide your
Altec proposes to service the entire United States and Canada (with capabilities to service
products and services to Souroewell participating
Internationally).
entities in the United States.
31
Describe your ability and willingness to provide your
Altec proposes to service the entire United States and Canada (with capabilities to service
products and services to Souroewell participating
Internationally).
entities in Canada.
32
Identify any geographic areas of the United States
Altec proposes to service the entire United States and Canada (with capabilities to service
or Canada that you will NOT be fully serving through
Internationally).
the proposed contract.
33
Identify any Souroewell participating entity sectors
Altec proposes to service all Sourcewell members
(i.e., government, education, not -for -profit) that you
will NOT be fully serving through the proposed
contract. Explain in detail. For example, does your
company have only a regional presence, or do other
cooperative purchasing contracts limit your ability to
promote another contract?
34
Define any specific contract requirements or
Altec will not have contract requirements or restrictions on Souroewell members located in Hawaii,
restrictions that would apply to our participating
Alaska, or US Territories. The only difference in quoting will be shipping cost when a machine needs
entities in Hawaii and Alaska and in US Territories.
to travel via Ocean Freight.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Table 7: Marketing Plan
Line
Item
Question
Response
35
Describe your marketing strategy for promoting
The Altec/Sourcewell marketing plan will include, the development of printed marketing materials, press
this contract opportunity. Upload
releases, advertisements, web -based marketing, and the attendance of trade shows. While in attendance at
representative samples of your marketing
trade shows with substantial Sourcewell eligible customers present, such as GFX, Altec will typically bring a
materials (if applicable) in the document
vehicle and display Sourcwell promotional material. The Altec Government Sales team and Corporate
upload section of your response.
Communications Project Manager will be involved in all Sourcewell promotions corporate -wide. Altec will
continue to help create content that drives awareness of cooperative purchasing, as represented by
attached "Marketing Plan - Altec Article". Examples of material are included "Marketing Plan - Sourcewell
Value Flyer - Altec", as well as "Marketing Plan - GFX 2021 Altec Booth" for reference and "Marketing
Plan - www.altec.com Sourcewell Landing Page"
Our Account Managers being comfortable with the contract and well versed in how it works, may be our most
impactful marketing strategy, as they are working with our customers regarding their equipment needs on a
daily basis. Altec employs a National sales training team, that provided initial base sales training programs
for all new Altec sales associates (both Account Managers and Technical Sales Specialists). Our Sourcewell
contract is a topic in this training, and has dedicated time assigned to it. Thereafter, focused web -training
modules and e-courses are used to provide a more procedural method for these types of sales calls. These
materials will also serve as follow-up training for all associates with 2+ years of experience. Material is
accessible 24/7 on Altec's internal Sales Resource Center, please see "Marketing Plan - Internal Altec
Resources". In addition to the training team, Altec employs a Government Sales team focused on the
management of all federal, state and cooperative contracts. This team serves as the experts for the company,
for associates in the field who need on -the -fly support. The Government team in tandem with a newly formed
Contracts Steering Committee will communicate contract changes, improvements and regulations with the
National sales force regularly.
36
Describe your use of technology and digital
Website data allows Altec's marketing and IT teams the ability to measure customer activity as well as the
data (e.g., social media, metadata usage) to
health of the website in one tool.
enhance marketing effectiveness.
From a marketing perspective, we are able to analyze that our content effectively moves our users and
customers through the sales funnel to increase leads. This information also helps us confirm that our content
is satisfactory to support our traditional sales teams with accurate information that helps our customers make
informed decisions about purchases.
From an IT perspective, we are able to analyze information that relates to website health such as mobile
usage, operating system and load times. This information allows us to make informed decisions about the
priority of initiatives to improve Altec's digital presence.
We maintain an active social presence through Facebook (over 253,000 likes, over 258,000 follows), along
with other sites.
37
In your view, what is Souroewell's role in
Our experience has been that Sourcewell provides numerous opportunities for promotion of our products via
promoting contracts arising out of this RFP?
their own web traffic, tradeshow attendance and printed marketing materials. We hope this level of support
How will you integrate a Sourcewell-awarded
will continue with this new RFP. Our Sourcewell contract is integrated into our sales process as the preferred
contract into your sales process?
method of using Cooperative Purchasing. Our sales team is required to complete training on Sourcewell and
cooperative purchasing as a whole, and new members of our team attend a live training that details the
contract and internal processes.
38
Are your products or services available
Altec Connect provides for a more customer -focused experience that will allow our customers to view and
through an e-procurement ordering process? If
search fleet information, order replacement parts and view APNs and service requests. In conjunction with the
so, describe your e-procurement system and
new Supply Store, Altec is dedicated to serving as a "one stop online shop" for ordering tools, supplies,
how governmental and educational customers
accessories, replacement parts and for managing your fleet information. This system has been very well
have used it.
received by our customers, including governmental and educational customers because it reduces the number
of places they need to go to get access to unit -specific information, replacement parts, tools, accessories,
and service information.
Altec manages federal customer solicitations/RFQs via the GSA E-buy system, FedBid and several other
public sites. Although, awards (POs) are still provided manually by the respective contracting officer, these
sites offer a method of standardized RFQ submissions.
Consumers are currently able to request new/used equipment, rental and leasing quotes via our website.
Table 8: Value -Added Attributes
ne Item I Question l Response
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
39
Describe any product, equipment,
Upon delivery of an Souroewell member's completed equipment, the local Altec Account Manager provides
maintenance, or operator training
an on -site equipment orientation with the appropriate operators. This In -Service is provided free of charge.
programs that you offer to Souroewell
Each truck is delivered with two (2) sets of operator and maintenance/parts manuals. Within the equipment
participating entities. Include details, such
manuals, the standard features, safe operation, maintenance and repair information are covered. These are
as whether training is standard or
provided free of charge.
optional, who provides training, and any
Additionally, over 150 basic operating and safety videos are available on
costs that apply.
https://store.altecsentry.com/catalog/free free of charge
Altec Sentry offers a variety of Instructor -Led courses for aerials, derricks and cranes. These OSHA and
ANSI compliant courses aid in the fulfillment of employer training requirements. Many programs offer both
Operator and Train -The -Trainer Formats. Additional costs apply based on duration of training, size of class,
travel time for instructor, etc. Please navigate to https://www.altee.com/safety/ for more information. The following
Instructor -Led Trainings are Available:
o Insulating Aerial Device
o Non -Insulating Aerial
o Tree Care Aerial Device
o Bucket Rescue
o Digger Derrick
o Backyard Digger
o Crane
o Wood Chipper
Altec Sentry also offers more than 80 online courses for cranes, aerial devices, digger derricks and chippers.
Through a simple dashboard and storefront, operators can receive ANSI and OSHA -compliant General Training
and Familiarization without the need for traditional classroom sessions.
Other Altec Training options (additional costs apply):
o Customized Altec equipment hydraulic maintenance training
o International Fluid Power Society (IFPS) Certification training (testing provided by third party)
o NCCCO certification programs for operators of mobile cranes and digger derricks
40
Describe any technological advances that
Our products are the industry leaders and are consistently raising the bar through innovative product design,
your proposed products or services offer.
integrated safety features, and continued dedication to total customer satisfaction. Altec showcases this through
advancements such as;
Fiber Optic Controls
Lanyard Detection System that promotes safe unit operation by helping to ensure line workers are "clipped
in" while conducting work from the platform. This operator aid helps reduce the risk of falling from the platform
by reminding users to attach their lanyard before working at height (available on select models)
Altec Load Monitoring System (ALMS) acts as an aid to provide real-time visual and audible information
about the percentage of rated load on your boom and/or platform. By actively monitoring your aerial's load
capacity with a reliable system, you can avoid accidents and enhance safety on the job site (available on
select models)
JEMS (Jobsite Energy Management System) wtih it's integrated plug-in system that uses stored electrical
energy to power the aerial device, tools and exportable power, and provides cab comfort with Lithium -Ion
batteries (available on select models)
Advanced paint systems
And many other was we keep our customers working safer and smarter
41
Describe any "green" initiatives that relate
Altec is the industry leader for sustainability efforts and is dedicated to listening and creating solutions. That's
to your company or to your products or
why we acknowledge the tremendous challenges and opportunities our customers face and aspire to responsibly
services, and include a list of the
care for the environment and the communities in which we operate. Altec's allegiance is evident in the
certifying agency for each.
development of numerous sustainability initiatives:
The Industry's First Green -Focused Facility. Located in Dixon, CA, Altec products are manufactured in a
plant that features state-d-the-art sustainable construction that exceeds Title 24 energy and lighting codes. Altec
received significant guidance and support on the development of this new green -focused facility from two of its
customers — Pacific Gas & Electric Company (PG&E) and Southern California Edison. The new facility in Dixon
allows Altec the opportunity to increase manufacturing of our Green Fleet line of products —the industry's leading
energy -saving utility vehicles. Customer PG&E and Altec are in partnership to develop innovative, technologically
advanced Green Fleet utility vehicles. These energy efficient Green Fleet vehicles provide a safer work
environment for utility crews; significantly reduce emissions, and lower vehicle operating costs while extending
vehicle life.
Meeting Customer Needs. Our Green Fleet product line decreases fuel consumption and greenhouse gas
emissions, while lowering noise pollution. In partnership with the Department of Energy, Electric Partners
Research Institute, CALSTART Hybrid Truck Users Forum and others, we offer a range of hybrid/electric and job -
site energy management systems, along with recycled lightweight materials and alternative fuels. Altec JEMS
(Jobsite Energy Management System) is an integrated plug-in system that uses stored electrical energy to
power the aerial device, tools and exportable power, and provides cab comfort. The energy storage system is
recharged by plugging into shore power or by the truck's internal combustion engine. Our JEMS product
portfolio includes:
o JEMS S
o JEMS SE
o JEMS LE
Facilities and Processes. Each Altec facility has established procedures and environmental management
programs and actively engages in recycling steel, copper and aluminum, as well as consumer recyclables. The
installation of powder coat and a -coat paint systems has substantially reduced solid waste volume and air
emissions. All facilities in the corporation, including auction yards and service centers, have converted to energy
efficient LED lighting. All new construction is reviewed and where applicable, energy efficiency
products/construction are included (i.e., LED lighting, high efficiency gas burners, Energy Star appliances, motion
activated lighting , etc.).
Our St. Joseph, MO facility has installed solar energy on three of the buildings on campus.
Altec EcoEasy Common Sustainability Goals. Green purchasing policies using Best -Value approach
utilizing Staples' environmental office products and supplies has been implemented Corporate wide.
42
Identify any third -party issued eco-labels,
HVIP - Voucher Incentive Project for our Jobsite Energy Management System models. Visit
ratings or certifications that your company
https://califomiahvip.orgtvehicle-category/epto/ for more information
has received for the equipment or
Industry Organizations affiliations:
products included in your Proposal related
Calstart
to energy efficiency or conservation, life-
Clean Cities
cycle design (cradle -to -cradle), or other
green/sustainability factors.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Describe any Women or Minority
Altec recognizes that a diverse and talented workforce is a key competitive advantage. Our business success
Business Entity (WMBE), Small Business
is reflected in the quality and skill of our people. Inclusion means understanding, valuing and respecting
Entity (SBE), or veteran owned business
workplace diversity, so that no associate is excluded from the workplace nor the opportunity to develop skills
certifications that your company or hub
and talents consistent with our values and business objectives.
partners have obtained. Upload
documentation of certification (as
Altec Industries, Inc. and its affiliates are equal opportunity employers and maintain affirmative action plans to
applicable) in the document upload
recruit, retain, develop and promote qualified individuals without unlawful consideration of race, gender, color,
section of your response.
religion, sexual orientation, national origin, age, disability, citizenship status, veteran status, or any other
characteristic protected by federal, state or local law.
Altec is a National Corporate Member of the Women's Business Enterprise National Council.
As part of our commitments to holding federal contracts, Altec is annually responsible to providing a small-
business contracting plan which is reviewed and approved by one of our two federal contract agencies. Every
year, we strive to find small business suppliers who will meet the quality and liability requirements, to supply
products/services that meettexceed our manufacturing standards. Suppliers who are interested in doing
business with Altec are encouraged to register on our Supplier portal, located on our websits.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
What unique attributes does your
Altec offers Sourcewell members the advantage of working with one company to manufacture, sell, engineer,
company, your products, or your services
integrate key components (unit/body/chassis), administer warranty, and provide service solutions for a full line of
offer to Sourcewell participating entities?
Public Utility Equipment.
What makes your proposed solutions
unique in your industry as it applies to
We can provide full equipment lifecycle solutions, including:
Sourcewell participating entities?
o Altec Capital Services (ACS) - Equipment Financing
o Global Rental Company - Equipment Rentals
o Altec Supply - Tool and Accessory Sales
o Altec Sentry - Operator Safety Training
o Altec Fleet Services - Comprehensive Fleet Management Solutions
o Altec Service Group - In -shop and Mobile service and replacement parts support
o Altec NUECO Used EquipmenUTrade-In options (The only supplier of Altec Certified Pre -Owned Trucks)
o JJ Kane Auctioneers - Auctions - (Specializes in Utility Equipment)
Canadian and World Wide Availability:
o Altec Canada - Factory direct purchasing solutions for our Sourcewell Canadian customers with local
Sales, parts, shop and mobile service, rental, and financing.
o Altec Worldwide — We deliver products and services to more than 100 companies throughout the world.
Company Ownership: Altec has been a family owned and privately held manufacturing company, since 1929.
Longevity in ownership, is an assurance for our Sourcewell customers that they can rely on availability of older
Altec replacement parts, ensure Altec units are trade -worthy at a future date, and ultimately that the values and
principles Altec was founded on remain in place today - Total customer satisfaction in all aspects of the
stomer Focus: Altec listens and engineers solutions for our customers and the daily challenges they face. It
from that commitment, that innovative equipment, features and options are designed to provide equipment
it is highly productive and has a low overall cost of ownership.
Focused Sales: Altec is committed to assisting in the acquisition and procurement goals of each
entity we serve. Having a team who is both engaged in the customer relationship and also
process, assists Sourcewell members achieve their procurement goals effectively and efficiently.
Innovative Design: Our products are consistently raising the bar with innovative product design and integrated
safety features.
ISO Facility: Many units are designed, manufactured and final assembled in an IS09001 registered factory (St.
Joseph, MO).
)ply Chain Innitiatives: Altec continues to make significant efforts corporate -wide to reduce and contain costs
using the Altec Production System and strengthening our supply chain.
y Control: Altec provides the ability to control quality by manufacturing parts for our equipment. This
us not only quality control but schedule control.
Altec feels that the fiberglass boom is one of the most important components in the building of an aerial
or a digger derrick. We don't have to rely on an outside vendor for quality control. Altec has
osite engineers on staff, we have traceability from raw material to the finished product.
All booms ultrasonically tested and documents maintained.
All fiberglass booms to have a minimum of 7 to 1 to ultimate safety factor.
All welding to be done by AWS certified welders who meet Standard D1.1 on a 3G weld.
All bearing surfaces to be machined after welding.
All units with electronic circuit boards to be wave soldered
Provide a power distribution module (PDM) in the cab as a central point for all electrical. Include
ostic capability with LED lights.
Mechanic Certification: All quality and final testing of equipment prior to shipment from manufacturer and final
assembler to be performed by FPS certified mechanics.
Certification Training: To promote and ensure the safe operation of our equipment amongst our
well members, Altec offers numerous OSHA based training CBTs and Trainer led safety programs. Altec
:Y complies and demonstrates the vital safety features necessary for the industries in which we serve.
Safety Standards: Standard Safety features are provided on every applicable unit; outrigger boom Interlock,
outrigger motion alarm, back up alarm, unit/outrigger selector, Altec ISO Grip (Insulated Control Handle, Auxiliary
Control Covers, Control Console (dashboard), Boom Tip Covers). Available tools; Lanyard interlock, Load
Monitoring Systems, Basic Operating Videos, Safety Videos, Sales Videos.
,orate Training: People (training and certifications), process (a controlled process that provides traceability
accountability) and technology (machinery used) makes Altec a differencing Vendor.
Most of our products have a limited lifetime structural warranty.
National Service / Support Network: As a private company dedicated to our customers and associates, Altec
leads the way in service and customer satisfaction in the markets we serve. Altec is proud to provide products
and services that help crews work safer and smarter.
o On-line ordering is available at www.altecconnect.com. Altec Connect provides easy access to ordering
Tools and Accessories or Replacement Parts, as well as detailed manuals and parts information for your units.
o Altec is committed to bringing you the services and products you need. For additional assistance with
Parts, Tools, 8 Accessories, Shop Service, Mobile Service, or Technical Support, call 1-877-GO ALTEC.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You
may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to
responding to the questions below.
Line Item
Question
Response
45
Do your warranties cover all products, parts, and labor?
Yes, our standard warranty is 1 year parts and labor, with 90 days for travel. Additionally it
includes a limited lifetime warranty on most models. Please see attached "Warranty -
Documents" for more information
46
Do your warranties impose usage restrictions or other
No restrictions, however products must be operated and maintained in accordance with Altec
limitations that adversely affect coverage?
operators and maintenance manuals, programs, and bulletins. Please see
attached "Warranty - Documents" for more information
47
Do your warranties cover the expense of technicians' travel
Yes, standard warranty is 90 days for travel charges.
time and mileage to perform warranty repairs?
48
Are there any geographic regions of the United States or
No, Altec employs Mobile Service Technicians in all 50 states and Canada. We own and
Canada (as applicable) for which you cannot provide a
operate 44 service facilities across the United States and Canada. It will be the member's
certified technician to perform warranty repairs? How will
decision to schedule a Mobile Service Technician to come to their site or schedule in shop
Souroewell participating entities in these regions be provided
service. In either case, 1-877-GO ALTEC (1-877-462-5832) is our dedicated number for
service for warranty repair?
members to speak with their local Parts, Mobile, or Shop Service representative.
49
Will you cover warranty service for items made by other
Products not manufactured by Altec which are supplied by Altec on special order would be
manufacturers that are part of your proposal, or are these
covered under the manufacturer warranty. This would include items such as inverters,
warranties issues typically passed on to the original
compressors, liftgates, generators, etc.
equipment manufacturer?
50
What are your proposed exchange and return programs and
Parts ordered in error or no longer needed can be returned. If it was an error on Altec's
policies?
part or otherwise not the customer's fault the 10% restocking fee will be waived. However.
due to the nature of our equipment and the devaluation that occurs upon title / registration,
there is no exchange or return program for equipment sales.
51
Describe any service contract options for the items included
We have included in our product offering service contract packages for member
in your proposal.
consideration at discounted rates. These include Preventative Maintenance (PM) Inspections
at several different intervals, DOT inspections, Dielectric Tests.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response
52
Describe your payment terms and accepted payment
Payment Terms are Net 30. We accept payment by traditional methods such as check, wire transfer, and
methods?
credit cards (There is a fee of 3% for credit card transactions used for the purchase of major units). Please
see attached document "Payment Terms - Customer Detail" for complete details
Customer payment inquiries can be sent to ARINQUIRY@ALTEC.COM or your local Altec Account Manager.
Customer remittance information cab be sent to AEPREMITTANCE@ALTEC.COM or your local Altec Account
Manager.
53
Describe any leasing or financing options available for
Altec Industries provides Leasing and/or financing options through our subsidiary Altec Capital. Options
use by educational or governmental entities.
include FMV, TRAC, and Capital leases, Equipment Finance Agreements (EFAs), and a dedicated Municipal
Lease option to meet the equipment needs of our municipal customers.
The benefits of our Municipal Lease option include:
Finance terms to match the useful life of the equipment.
Flexible lease options to shorten life cycles and decrease maintenance costs.
Conserves capital budget funds.
Match payments with budget allocations.
Non -appropriation language included.
Equipment - Altec aerial trucks, digger derricks, cranes and miscellaneous specialty equipment. Ancillary non-
Altec equipment will also be considered along with the leasing of Altec equipment
Lease Term - 3 years to 8 years. Please call for shorter or longer lease terms. For used equipment, the age
of the unit plus the lease term cannot exceed 8 years
Purchase rates shown on attached document "Price List - Altec Capital Rate Matrix 11-1-2021" are good for
30 days from Date shown above.
Credit Ratings - Bea or better
Contact Altec Capital for a quote for your specific opportunity.
With Altec Capital Services, there is no need to look anywhere else. Municipalities can now affordably
purchase equipment in a timely, simplified way. The municipal lease offering is another product that Altec
Capital Services, LLC offers to our customers in an effort to become your partner.
Please feel free to visit http://www.alteccapital.com for more information.
54
Describe any standard transaction documents that you
Each opportunity will be quoted to customer, in compliance with Souroewell contract terms and conditions
propose to use in connection with an awarded contract
including pricing and discount structure. Altec has created templates to help standardize the work practice and
(order forms, terms and conditions, service level
ensure we are quoting in a compliant manner. Please see attached "Audit - Standard Docs - Quote Template
agreements, etc.). Upload a sample of each (as
Example". We will typically also include a detailed quote document, in order for customer to verify their
applicable) in the document upload section of your
requirements are being met with our proposal. This document will include additional notes at the end. Please
response.
see attached "Standard Docs - Detailed Quote Document Example".
55
Do you accept the P-card procurement and payment
Yes Altec accepts the P-card, there is a fee of 3% for credit card transactions used for the purchase of
process? If so, is there any additional cost to
major units
Souroewell participating entities for using this process?
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item
Question
Response
56
Describe your pricing model (e.g., line -item discounts or product -category
Line Item Proposed Contract Pricing plus $2.20/mile delivery charge (CONUS
discounts). Provide detailed pricing data (including standard or list
only). The pricing provided includes a discount of between 3% - 5% off MSRP
pricing and the Souroewell discounted price) on all of the items that you
depending on the model. Please see attached "Price List - ALTEC 110421 11-4-
want Souroewell to consider as part of your RFP response. If applicable,
2021" for USA, and "Price List - ALTEC 110421 11-4-2021 CANADA" for
provide a SKU for each item in your proposal. Upload your pricing
Canada . NUECO pricing sheet is attached as well and represents a 3% discount
materials (if applicable) in the document upload section of your response.
off of standard pricing "Price List - NUECO - 2021"
JJ Kane Auctioneers, an Altec company, is a full -service auction company that
specializes in the remarketing of Utility and Forestry Equipment including but not
limited to aerial lifts, cranes, digger derricks, cable placing machines, directional
drills, excavation equipment, and trenchers, is offering Souroewell members a
28.6% savings off their typical sellers fee. Please see attached "Price List - and
Notes JJ Kane"
Altec Capital rate sheet is attached "Price List - Altec Capital Rate Matrix 11-1-
2021" as well as "Altec Capital Souroewell Proposal". These rates are based on
a credit rating of Bea or better, and are not to exceed rates.
There is no more aggressive pricing available in the country for cooperative
procurement organizations, state purchasing departments, GPOs, municipalities,
universities, or school districts.
57
Quantify the pricing discount represented by the pricing proposal in this
Line Item Proposed Contract Pricing plus $2.20/mile delivery charge (CONUS
response. For example, if the pricing in your response represents a
only). The pricing provided includes a discount of between 3% - 5% off MSRP
percentage discount from MSRP or list, state the percentage or
depending on the model. Please see attached "Price List - ALTEC 110421 11-4-
peroentage range.
2021" for USA, and "Price List - ALTEC 110421 11-4-2021 CANADA" for
Canada . NUECO pricing sheet is attached as well and represents a 3% discount
off of standard pricing "Price List - NUECO - 2021"
JJ Kane Auctioneers, an Altec company, is a full -service auction company that
specializes in the remarketing of Utility and Forestry Equipment including but not
limited to aerial lifts, cranes, digger derricks, cable placing machines, directional
drills, excavation equipment, and trenchers, is offering Souroewell members a
28.6% savings off their typical sellers fee. Please see attached "Price List - and
Notes JJ Kane"
Altec Capital rate sheet is attached "Price List - Altec Capital Rate Matrix 11-1-
2021" as well as "Altec Capital Souroewell Proposal". These rates are based on
a credit rating of Bea or better, and are not to exceed rates.
There is no more aggressive pricing available in the country for cooperative
procurement organizations, state purchasing departments, GPOs, municipalities,
universities, or school districts.
58
Describe any quantity or volume discounts or rebate programs that you
For equipment purchase prices:
offer.
2-5 Units: 1% Discount from Contract Price
6-10 Units: 1.5% Discount from Contract Price
11-19 Units: 2% Discount form Contract Price
20+ Units: TBD at Time of Order
Note: Units must be identical and ordered at the same time to qualify for quantity
rebate.
59
Propose a method of facilitating "sourced" products or related services,
Altec is offering nearly 500 of our most commonly ordered line items with specific
which may be referred to as "open market' items or "nonstandard
pricing for Sourcwell members. When specific customer work practice
options". For example, you may supply such items "at cost' or "at cost
requirements, customer preferences, act, drive a need to utilize the Open Market
plus a percentage," or you may supply a quote for each such request.
section of our quote template, we will present a unique quote for each such
request for customer review that will supplement the base model and contract
items being quoted. This will all be accomplished with our standard quote template
document, and allow our customers to be able to customize their equipment as
desired.
60
Identify any element of the total cost of acquisition that is NOT included
Delivery is the only cost not included in pricing. It applies to all customers and the
in the pricing submitted with your response. This includes all additional
price is $2.20 / mile for CONUS. Quotes would need to done for anything outside
charges associated with a purchase that are not directly identified as
of the CONUS and will be priced at or below fair market value.
freight or shipping charges. For example, list costs for items like pre -
delivery inspection, installation, set up, mandatory training, or initial
inspection. Identify any parties that impose such costs and their
relationship to the Proposer.
61
If freight, delivery, or shipping is an additional cost to the Souroewell
Altec has a team of drivers that work for the company. We will also contract with
participating entity, describe in detail the complete freight, shipping, and
approved and vetted third party drive away companies to deliver our equipment
delivery program.
from our manufacturing facilities to the customer site. Delivery is an additional
$2.20 / mile and will be calculated at time of quote for CONUS. Anything outside
of the CONUS would be contracted through a third party company and would need
to be priced at time of initial quote to customer. Pricing will be at or below fair
market value. All parties participating in delivery of equipment will meet certain
insurance and liability requirements.
62
Specifically describe freight, shipping, and delivery terms or programs
Canada deliveries will be driven to customer site by approved and vetted third
available for Alaska, Hawaii, Canada, or any offshore delivery.
party drive away companies. Alaska, Hawaii, and worldwide deliveries will be
contracted through a third party company and would need to be priced at time of
initial quote to customer. Price will be at or below fair market rate. All parties
participating in delivery of equipment will meet certain insurance and liability
requirements.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Describe any unique distribution and/or delivery methods or options Altec Industries has manufacturing facilities located throughout the country. If
offered in your proposal. customer has a requirement for a "regional build" they can indicate this at time of
quote and we will be happy to accommodate, please see attached "Company
Information - Altec Production Facilities" for locations. If customer has any unique
delivery requirements (such as loading equipment on a trailer for delivery, etc),
they can also indicate at time of quote. Additionally customers are welcome to
pickup their equipment at the manufacturing location, take a guided tour of the
plant, and meet the Altec team that built their truck if desired.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
64
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
There is no more aggressive
pricing available in the country
for cooperative procurement
organizations, state purchasing
departments, GPOs, municipalities,
universities, or school districts.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response
65
Specifically describe any self -audit process or program that you plan to employ
Our Technical Sales Representatives that prepare Souroewell quotes for
to verify compliance with your proposed Contract with Sourcewell. This process
our customers go through training on the Souroewell quote process,
includes ensuring that Souroewell participating entities obtain the proper pricing,
requirements, and our quote template is up to date and posted on our
that the Vendor reports all sales under the Contract each quarter, and that the
internal company site. The quote template governs our pricing and ensures
Vendor remits the proper administrative fee to Souroewell. Provide sufficient detail
we are providing contract compliant quotes. Our Account Managers must
to support your ability to report quarterly sales to Souroewell as described in the
verify customer eligibility and flag the opportunity as a Souroewell quote in
Contract template.
our system in order to receive Souroewell pricing and discounts. We
currently, and will continue to run quarterly reports for orders invoiced and
flagged as Souroewell, and compare the customers on this list with
members listed on Souroewell's website to check again that customers
are members. The reporting and audit process is administered by Altec
Corporate, with visibility of global operations. Internally, we run reports
every month and identify any potential discrepancies before it is time to
report our quarterly numbers and pay administrative fee to Souroewell.
Please see attached "Audit - Standard Docs - Quote Template Example".
We will typically also include a detailed quote document, in order for
customer to verify their equipment requirements are being met with our
proposal. This document may include additional notes at the end. Please
see attached "Standard Docs - Detailed Quote Document Example".
66
If you are awarded a contract, provide a few examples of internal metrics that
Monthly update on new customers using our Souroewell contract.
will be tracked to measure whether you are having success with the contract.
Customers that use our Rental Equipment contract #062320-ALT that we
are able to transition and fulfill other equipment needs with this new
contract. Also number and ratio of formal bids that are being requested
by our Souroewell eligible customers. Training for 100% of Account
Managers and Technical Sales Representatives on benefits and use of
contract.
67
Identify a proposed administrative fee that you will pay to Souroewell for
We would like to propose a 1% administrative fee payment to Souroewell
facilitating, managing, and promoting the Souroewell Contract in the event that
on all orders through Altec Industries, including NUECO, Service, Supply
you are awarded a Contract. This fee is typically calculated as a percentage of
and SENTRY.
Vendor's sales under the Contract or as a per -unit fee; it is not a line -item
addition to the Member's cost of goods. (See the RFP and template Contract for
Altec Capital proposes a flat $250 fee for lease transactions under the
additional details.)
Souroewell Contract.
We propose an administrative fee of 1% of JJ Kane revenue (buyers fee
and sellers fee).
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
question
Response
68
Provide a detailed description of the equipment,
Altec is proposing Souroewell members have access to essentially our full product line of equipment,
products, and services that you are offering in your
products, and services to enhance Altec's "cradle to grave" support of our products and provide
proposal.
Sourcewell members with the best possible experience. Equipment is proposed as "turn -key". This
would include:
Insulated Aerial Devices with standard service bodies and chip dump bodies mounted on chassis
(non-overcenter, overoenter, telescopic and telescopic articulating)
Non -Insulated Aerial Devices with standard service bodies mounted on chassis (non-overoenter,
overoenter, telescopic and telescopic articulating)
Altec's Aerial offerings include material handling and personnel only platforms, with platform
heights from 35' to 207'
Derrick Devices with standard service bodies mounted on chassis (backyard, distribution and
transmission)
Boom Truck Cranes mounted on chassis (riding seat, behind cab mount, rear mount and tractor
mount)
Knuckle Boom Cranes mounted on chassis (light, medium and large)
Knuckle Boom Crane Mounted Grapple Saws mounted on chassis
Pressure Diggers mounted on chassis (digging depth from 10-22 ft)
Insulator Washers mounted on chassis and skids
Cable Placers, Stringers, Tensioners and Pullers mounted on chassis or trailers (overhead and
underground)
Wood Chippers
Spray Equipment mounted on chassis
Spray Equipment mounted on skids
Service Bodies mounted on chassis (aluminum, fiberglass and steel)
Chip Dump Bodies mounted on chassis.
Pole Trailers
Tool Trailers
Crane Bodies mounted on chassis
Altec Capital Services - financing
Altec Service - maintenance and service work
JJ Kane Auctioneers - specializes in the remarketing of Utility Equipment
Altec NUECO - the only supplier of Altec Certified Pre -Owned Trucks
Altec Supply - replacement parts and accessories
Altec Sentry - training
Please visit our website at www.altec.com for more product specific details, and see attached
file "Company Information - Altec Subsidiary Information".
69
Within this RFP category there may be subcategories
Altec Capital Services - financing
of solutions. List subcategory titles that best describe
Altec Service - maintenance and service work
your products and services.
JJ Kane Auctioneers - specializes in the remarketing of Utility Equipment
Altec NUECO - the only supplier of Altec Certified Pre -Owned Trucks
Altec Supply - replacement parts and accessories
Altec Sentry - training
Please and see attached file "Company Information - Altec Subsidiary Information".
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line Item
Category or Type
Offered
Comments
70
Telescopic, articulated, mast, and boom, aerial lifts, towers,
c Yes
Equipment is proposed as "turn -key" and
buckets, and platforms
r No
would include:
Insulated Aerial Devices with standard
service bodies and chip dump bodies
mounted on chassis (non-overcenter,
overcenter, telescopic and telescopic
articulating)
Non -Insulated Aerial Devices with
standard service bodies mounted on chassis
(non-overcenter, overcenter, telescopic and
telescopic articulating)
Altec's Aerial offerings include material
handling and personnel only platforms, with
platform heights from 35' to 207'
71
Digger derricks, and cable placing, pulling, and tensioning
r. Yes
Equipment is proposed as "turn -key" and
equipment
r No
would include:
Derrick Devices with standard service
bodies mounted on chassis (backyard,
distribution and transmission)
Cable Placers, Stringers, Tensioners and
Pullers mounted on chassis or trailers
(overhead and underground)
72
Directional drills, trenchless excavation equipment, thrust and
c Yes
Equipment is proposed as "turn -key" and
boring machines, soil piercing tools, trenchers, rock wheels,
c No
would include:
and pile drivers
Pressure Diggers mounted on chassis
(digging depth from 10-22 ft)
73
Utility locating equipment
c Yes
Altec has utility locating equipment available
c No
for purchase with new equipment, or through
Altec Supply
74
Accessories, supplies, replacement or wear parts, and
c Yes
Altec has accessory items and supplies
services related to the offering of equipment in Lines 69-72
c No
available with the purchase of new
equipment, and through Altec Supply. We
have included service contract packages for
member consideration. These include PM
Inspections at several different intervals, DOT
inspections, Dielectric Tests, with options to
pre -purchase with new equipment, or
purchase after equipment has been delivered.
Additionally training through our Sentry group
is included in our package. Due to the
complex nature of our service offerings for
repair, and the large geographic area our
facilities cover, we are not providing a repair
program offering at this time, with this
proposal offering. We are providing a
program for preventative maintenance (PM
inspections, DOT inspections, Dielectric Tests,
etc).
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in ord, Excel, or compatible formats may also be provided.
. Documents should NOT have a security password, as Sourcewell may not be able to open the file. t is your sole responsibility to ensure that the uploaded
document(s) are not either defective, corrupted or blan and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response when: any document(s) cannot be opened and viewed by Sourcewell.
4. f you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. f the zipped file contains more than
one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Mar eting Plan
category save the document as "Mar eting Plan."
• Pricing - Price Lists.zip - Thursday November 04, 0 1 1 : 8:47
• Financial Strength and Stability - Financial Strength and Stability.zip - Thursday November 04, 0 1 1 : 9:41
• Mar eting Plan/Samples - Mar eting Plan - Samples.zip - Thursday November 04, 0 1 1 :3
• M E/M E/S E or elated Certificates (optional)
• arranty nformation- arranty-Documents.pdf- Thursday November 04, 01 1 :3:56
• Standard Transaction Document Samples - Standard Transaction Document Samples.zip - Thursday November 04, 0 1 1 :35:18
• pload Additional Document - Altec Capital Sourcewell Proposal.docx - Thursday November 04, 0 1 1 :35:40
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Addenda, Terns and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and
Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its
residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created
without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been
created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or
business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free
trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual
or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to
an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity
in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized
agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms,
conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver
such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell
Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an
awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is
awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade
secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States
Department of the Treasury found at: httos://www.treasury.aov/ofac/downloads/sdnlist.pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: httos:Hsam.aov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota;
the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it
nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r- By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the
Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not
be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - Riley Browne, Contract
Specialist, Altec Industries, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or
potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
DocuSign Envelope ID: 8D47303F-D51E-455F-8B26-BAAF6448C9A3
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and
Pages
attachments (if
applicable)
Addendum _4_ Public _ Utility_Equipment_RFP_110421rw
2
Thu October 14 2021 04:33 PM
Addendum _3_ Public _ Utility_Equipment_RFP_110421
1
Mon September 27 2021 05:28 PM
Addendum _2_ Public _ Utility_Equipment_RFP_110421rw
1
Fri September 24 2021 03:55 PM
Addendum_1_Public_ Utility_Equipment_RFP_110421
1
Mon September 20 2021 02:54 PM
Bid Number: RFP 110421 Vendor Name: Altec Industries, Inc.
Docusign Envelope ID: BA417303-7141-4F09-996A-E693AC27C7B3
AMENDMENT #1
TO
CONTRACT # 110421-ALT
THIS AMENDMENT is effective upon the date of the last signature below by and between
Sourcewell and Altec Industries, Inc. (Supplier).
Sourcewell awarded a contract to Supplier to provide Public Utility Equipment with Related
Accessories and Supplies to Sourcewell and its Participating Entities, effective January 12, 2022,
through December 27, 2025 (Contract).
NOW, THEREFORE, the parties wish to amend the Contract as follows:
1. Line item 2 in "Table 1: Proposer Identity & Authorized Representative" of the Proposal
is modified to add the following: "Altec Teupen and Altec Fenex."
2. Line item 3 in "Table 1: Proposer Identity & Authorized Representative" of the Proposal
is modified to add the following: "Altec Teupen and Altec Fenex."
Except as amended by this Amendment, the Contract remains in full force and effect.
Sourcewell
Signed by:
By 1COFMA139DO6489
rt*w sG(�,In/aJf j
.
Jeremy Schwartz, Chief Procurement Officer
Altec Industries, Inc.
Docu Signed by:
By �7V' k D, Nssa
Brooklyn Russell
Date:
9/22/2024 1 10:23 PM CDT Title Contract Specialist
Date: 9/20/2024 1 12:23 PM PDT
Sourcewell Contract # 110421-ALT I Amendment #1
Page 1 of 1
Quote Number:
1818984
Lrlu
Opportunity Number:
25155313
Altec Industries, Inc.
Sourcewell Contract #:
110421-ALT
Date:
8/6/2025
Quoted for: City of Santa Clarita
Altec Account Manager: Luke Cochran
Sourcewell
REFERENCE ALTEC MODEL Price
AT37G JArticulating Telescopic Aerial Device Insulated $161,317
(A.1 SOURCEWELL OPTIONS ON CONTRACT (Unit)
1
AT37G-GAS
Gas Engine
-$8,341
21
AT37G-US40
40' Boom Height (AT40-G) MUST quote ISO option
$3,264
31
AT37G-ISO
ISO boom - MUST QUOTE for 40' boom height (n/a on base model)
$5,746
4
(Al.) SOURCEWELL OPTIONS ON CONTRACT (General)
1
I RW2
Rear Window Guard, Mounted To Body Bulkhead
$1,202
2
CH
Cone Holder, Fold Over Post Style
$415
O/R/B 9704286231HARNESS & LANYARD KIT;FULL BODY H STYLE;NYLON14.50
T51
FT L;SIZE LARGE1420 LB USER CAPACITY;SHOCK ABSORBING & ARC
$243
3
RATED;W/LEATHER LEG CHAFES
4
SPOT4
SIX (6) POINT STROBE SYSTEM (LED)
$1,220
SPOT6
Remote Spot Light, LED, Permanent Mount, With Wireless Dash Mounted Controls
$1,066
5
And Programmable Wireless Remote
PSWI2
Inverter with minimum 3000W 120V @ 25A pure sine wave output, hardwired to
$3,766
6
outlets and 12VDC input.
BATSTOR
Deep Cycle Auxiliary Battery for Vented Applications & Remote Steel Enclosure (Qty
$4,309
7
8
VRI
120 Volt GFCI Receptacle, Includes Weather -Resistant Enclosure
$365
9
10
SOURCEWELL OPTIONS TOTAL: $174,572
(R) OPEN MARKET ITEMS /Customer RP.(yuested)
11
UNIT
$0
2
UNIT & HYDRAULIC ACC
Custom Subbase - slide out drawer
$1,455
3
BODY
Custom Body
$24,325
4
BODY & CHASSIS ACC
$0
5
ELECTRICAL
Directional light bar - 48", 120 Volt Power Strip
$1,493
6
FINISHING
Freight, Paint, Inspection, Non -Skid
$14,517
7
CHASSIS
Ford F550
-$2,284
8
OTHER
$0
OPEN MARKET OPTIONS TOTAL: $39,506 1
SUB -TOTAL FOR UNIT/BODY/CHASSIS:
$214,078.00
Delivery to Customer:
$1,513.00
Estimated Taxes (Delivery non-taxable):
$20,872.61
CA Doc/Admin/Tire Fees:
$560.50
Extended Warranty:
$6,020.00
TOTAL FOR UNIT/BODY/CHASSIS:
$243,044.11
"Pricing valid for 45 days"
NOTES
PRICING: Altec will make every effort to honor this quotation, subject to the following provisions. Prices for equipment with production start
dates 12 months and beyond are considered budgetary due to potential cost inflation, market volatility, and tariff implications. These prices
will be reviewed based on market conditions and confirmed closer to the production date. Quotes and orders with chassis model years
beyond the current open order bank are estimates only. Altec's turn -key pricing is subject to change based on chassis pricing received from
the OEM. Chassis model year, specifications, and price will be reviewed and confirmed when speck model year information becomes
available from the OEM, and any chassis price difference, including adjustments for tariffs, will be passed through to the customer.
PAINT COLOR: White to match chassis, unless otherwise specified
WARRANTY: Standard Altec Warranty for Aerials and Derricks - One (1) year parts warranty One (1) year labor warranty Ninety (90) days
TO ORDER: To order, please contact the Altec Account Manager listed above.
CHASSIS: Per Altec Commercial Standard
DELIVERY: TBD Based on availability, FOB Customer Location
TERMS: Net 30 days
BEST VALUE: Altec boasts the following "Best Value" features: Altec ISO Grip Controls for Extra Protection, Only Lifetime Warranty on
Structural Components in Industry, Largest Service Network in Industry (Domestic and Overseas), Altec SENTRY Web/CD Based Training,
Dedicated/Direct Gov't Sales Manager, In -Service Training with Every Order.
TRADE-IN: Please ask your Altec Account Manager for more information
City of Santa Clarita AT40G Sourcewell - Q1818984-4 - Est Tax Add
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Sourcewell
Solicitation Number: RFP #101221
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Vactor Manufacturing, a division of Federal Signal, 1621 South Illinois
St., Streator, IL 61364 (Supplier).
Sourcewell is a State of Minnesota local government unit and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to eligible
federal, state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Sewer Vacuum, Hydro -Excavation, and Municipal
Pumping Equipment with Related Accessories and Supplies from which Supplier was awarded a
contract.
Supplier desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires November 29, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended one additional year
upon the request of Sourcewell and written agreement by Supplier.
C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all
payment obligations incurred prior to expiration or termination will survive, as will the
following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All
rights will cease upon expiration or termination of this Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
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Supplier's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
All Equipment and Products provided under this Contract must be new and the current model.
Supplier may offer close-out or refurbished Equipment or Products if they are clearly indicated
in Supplier's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Supplier's dealers
and distributors must agree to assist the Participating Entity in reaching a resolution in any
dispute over warranty terms with the manufacturer. Any manufacturer's warranty that extends
beyond the expiration of the Supplier's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout
the Contract term, Supplier must provide to Sourcewell a current means to validate or
authenticate Supplier's authorized dealers, distributors, or resellers relative to the Equipment,
Products, and Services offered under this Contract, which will be incorporated into this
Contract by reference. It is the Supplier's responsibility to ensure Sourcewell receives the most
current information.
3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price
stated in Supplier's Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Supplier must permit the Equipment and Products to be
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returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery. In the event of the delivery of nonconforming
Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and
the Supplier will replace nonconforming Equipment and Products with conforming Equipment
and Products that are acceptable to the Participating Entity.
Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally
delivers substandard or inferior Equipment or Products.
B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Supplier may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Supplier Development Administrator. This
approved form is available from the assigned Sourcewell Supplier Development Administrator.
At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
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• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Change Request Form will become an
amendment to this Contract and will be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Supplier understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Supplier's employees maybe required to perform work at government -
owned facilities, including schools. Supplier's employees and agents must conduct themselves
in a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized
subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it
may use its own forms, but the purchase order should clearly note the applicable Sourcewell
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contract number. All Participating Entity orders under this Contract must be issued prior to
expiration or cancellation of this Contract; however, Supplier performance, Participating Entity
payment obligations, and any applicable warranty periods or other Supplier or Participating
Entity obligations may extend beyond the term of this Contract.
Supplier's acceptable forms of payment are included in its attached Proposal. Participating
Entities will be solely responsible for payment and Sourcewell will have no liability for any
unpaid invoice of any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Supplier, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entities may require the use of a
Participating Addendum; the terms of which will be negotiated directly between the
Participating Entity and the Supplier. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements not addressed in this Contract (such as e-
commerce specifications, specialized delivery requirements, or other specifications and
requirements), the Participating Entity and the Supplier may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Supplier in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the equipment, products, or services to be purchased; or
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
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• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, sales data reports, supply issues, customer
issues, and any other necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a
contract sales activity report (Report) to the Sourcewell Supplier Development Administrator
assigned to this Contract. Reports are due no later than 45 days after the end of each calendar
quarter. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were
made).
The Report must contain the following fields:
• Participating Entity Name (e.g., City of Staples Highway Department);
• Participating Entity Physical Street Address;
• Participating Entity City;
• Participating Entity State/Province;
• Participating Entity Zip/Postal Code;
• Participating Entity Contact Name;
• Participating Entity Contact Email Address;
• Participating Entity Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Supplier.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Supplier may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
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by Participating Entities under this Contract during each calendar quarter. Payments should
note the Supplier's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Supplier's Authorized Representative is the person named in the Supplier's Proposal. If
Supplier's Authorized Representative changes at any time during this Contract, Supplier must
promptly notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under
this Contract without the prior written consent of the other party and a fully executed
assignment agreement. Such consent will not be unreasonably withheld. Any prohibited
assignment will be invalid.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been duly executed by the parties.
D. WAIVER. Failure by either party to take action or assert any right under this Contract will
not be deemed a waiver of such right in the event of the continuation or repetition of the
circumstances giving rise to such right. Any such waiver must be in writing and signed by the
parties.
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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the
parties. No other understanding regarding this Contract, whether written or oral, may be used
to bind either party.For any conflict between the attached Proposal and the terms set out in
Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. INDEMNITY AND HOLD HARMLESS
Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities,
including their agents and employees, harmless from any claims or causes of action, including
attorneys' fees incurred by Sourcewell or its Participating Entities, arising out of any act or
omission in the performance of this Contract by the Supplier or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications. Sourcewell's
responsibility will be governed by the State of Minnesota's Tort Liability Act (Minnesota
Statutes Chapter 466) and other applicable law.
12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Supplier under this Contract.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
File I►IIaI10411111101TINa1081 all 12wi
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty -free, worldwide, non-exclusive right and
license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Supplier.
b. Supplier grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Supplier's trademarks in advertising and promotional materials for the
purpose of marketing Supplier's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to their respective subsidiaries, distributors, dealers,
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resellers, marketing representatives, and agents (collectively "Permitted Sublicensees") in
advertising and promotional materials for the purpose of marketing the Parties' relationship
to Participating Entities. Any sublicense granted will be subject to the terms and conditions
of this Article. Each party will be responsible for any breach of this Article by any of their
respective sublicensees.
3. Use; Quality Control.
a. Neither party may alter the other party's trademarks from the form provided
and must comply with removal requests as to specific uses of its trademarks or
logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's trademarks only in good faith and in a dignified manner consistent with
such party's use of the trademarks. Upon written notice to the breaching party, the
breaching party has 30 days of the date of the written notice to cure the breach or
the license will be terminated.
4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of suppliers which may be used until the next printing). Supplier must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Supplier individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development
Administrator assigned to this Contract.
D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment,
Products, or Services.
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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue
for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate
state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal,
unenforceable, or void then both parties will be relieved from all obligations arising from that
provision. If the remainder of this Contract is capable of being performed, it will not be affected
by such determination or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Supplier will jointly develop a short briefing document that describes
the issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher
level of management. The Supplier will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Supplier must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Supplier fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, the Supplier will bear any additional costs incurred by Sourcewell and/or its
Participating Entities as a result of such failure to proceed.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
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The party claiming default must provide written notice of the default, with 30 calendar days to
cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect
at all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Supplier will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract,
Supplier will maintain insurance covering all owned, hired, and non -owned automobiles
in limits of liability not less than indicated below. The coverage must be subject to terms
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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer),
or equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Supplier will maintain
umbrella coverage over Employer's Liability, Commercial General Liability, and
Commercial Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Supplier will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Supplier's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must
furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must
be signed by a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide
certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in
this Contract.
[�e1DID] III Its] ►/e1N1►F-Y111ilk] 0111►1081:a11LTA 111►k/e1►101ailk] 1LTA /e1: ffil0101►[oLQke]►k1:]I:10to]I'M
INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Supplier's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Supplier, and products and completed operations of
Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is
Rev. 3/2021 12
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101221-VTR
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Supplier or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must
require similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Supplier must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Supplier conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in
writing.
Supplier certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Supplier certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Supplier further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
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101221-VTR
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional
requirements based on specific funding source terms or conditions. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Supplier's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Supplier must be in
compliance with all applicable Davis -Bacon Act provisions.
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101221-VTR
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Supplier certifies that during the term of
an award for all contracts by Sourcewell resulting from this procurement process, Supplier must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Supplier
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Supplier must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Supplier certifies that during the term of this Contract will comply with applicable requirements
as referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
Rev. 3/2021 15
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101221-VTR
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file
any required certifications. Suppliers must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Suppliers must file all certifications and
disclosures required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31
U.S.C. § 1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Supplier that are directly pertinent to Supplier's discharge of its obligations under
this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The
right also includes timely and reasonable access to Supplier's personnel for the purpose of
interview and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
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101221-VTR
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or
reproductions of flags or likenesses of Federal agency officials without specific pre -approval.
N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to
this Contract or any purchase by an Participating Entity and is not subject to any obligations or
liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter
resulting from the Contract or any purchase by an authorized user.
O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The
Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and
Statements) applies to the Supplier's actions pertaining to this Contract or any purchase by a
Participating Entity.
P. FEDERAL DEBT. The Supplier certifies that it is non -delinquent in its repayment of any
federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit
disallowance, and benefit overpayments.
Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services,
Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to
the anticipated work under this Contract raises an actual or potential conflict of interest (as
described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in
writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and
Participating Entity are able to assess the actual or potential conflict; and provide any additional
information as necessary or requested.
R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.
Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources
and support to individuals and organizations associated with terrorism.
S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR
EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it
will comply with applicable requirements of 2 C.F.R. § 200.216.
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101221-VTR
T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies
that during the term of this Contract will comply with applicable requirements of 2 C.F.R. §
200.322.
22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Supplier's
Proposal. Cancellation of this Contract does not relieve either party of financial, product, or
service obligations incurred or accrued prior to cancellation.
Sourcewell
DocuSigned by:
Y:.may
COFD2A139D06489...
Jeremy Schwartz
Title: Chief Procurement Officer
12/20/2021 1 11:51 AM CST
Date:
Approved:
�-- -DocuSigned by:
i pp
By: LMF817 64
Chad Coauette
Title: Executive Director/CEO
12/20/2021 1 2:05 PM CST
Date:
Vactor Manufacturing,
a division of Federal Signal
By: 5DocuSigned by:
67407721F3A64A7
David Panizzi
Title: Business Development Manager
Date:
12/20/2021 1 11:57 AM PST
Rev. 3/2021 18
DocuSign Envelope ID: CC12F943-29AC-4FFE-8A38-51F01A909E38
RFP 101221 - Sewer Vacuum, Hydro -Excavation, and Municipal
Pumping Equipment with Related Accessories and Supplies
Vendor Details
Company Name: Elgin Sweeper Co.
Does your company conduct
business under any other name? If Elgin Sweeper Co. Division of Federal Signal and Vactor Manufacturing
yes, please state:
1300 W Bartlett Rd
Address:
Elgin, IL 60120
Contact:
David Panizzi
Email:
dpanizzi@elginsweeper.com
Phone:
847-622-7153
HST#:
36-2351764
Submission Details
Created On:
Thursday September 16, 2021 12:18:49
Submitted On:
Monday October 11, 2021 14:51:07
Submitted By:
David Panizzi
Email:
dpanizzi@elginsweeper.com
Transaction #:
5f37a299-5bd6-4ac4-aedf-2f1 ad40fd7bc
Submitter's I Address:
4.28.67.162
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC12F943-29AC-4FFE-8A38-51F01A909E38
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Do not merely attach additional documents to your
response without also providing a substantive response. Do not leave answers blank; respond "N/A" if the question does not apply to you (preferably with an
explanation).
Line
Item
Question
Response*
1
Proposer Legal Name (one legal entity only): (In the
Vactor Manufacturing (a Division of Federal Signal)
event of award, will execute the resulting contract
as "Supplier")
2
Identify all subsidiary entities of the Proposer whose
Vactor Manaufacturing; TruVac
equipment, products, or services are included in the
Proposal.
3
Identify all applicable assumed names or DBA names of
Vactor Manufacturing, TruVac
the Proposer or Proposer's subsidiaries in Line 1 or
Line 2 above.
4
Proposer Physical Address:
1621 South Illinois St.
Streator, IL 61364
5
Proposer website address (or addresses).
www.Vactor.com
6
Proposer's Authorized Representative (name, title,
David Panizzi
address, email address & phone) (The representative
Business Development Manager
must have authority to sign the "Proposer's Assurance
1300 West Bartlett Rd
of Compliance" on behalf of the Proposer and, in the
dpanizzi@vactor.com
event of award, will be expected to execute the resulting
847-622-7153
contract):
7
Proposer's primary contact for this proposal (name, title,
David Panizzi
address, email address & phone):
Business Development Manager
1300 West Bartlett Rd
dpanizzi@vactor.com
847-622-7153
8
Proposer's other contacts for this proposal, if any
No other contacts
(name, title, address, email address & phone):
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Table 2: Company Information and Financial Strength
Line
Item
Question
Response*
9
Provide a brief history of your company, including your
Aligned with Federal Signal, Vactor Manufacturing works to enhance the cleanliness, safety and well
company's core values, business philosophy, and
being of our communities and work places. We are an American manufacturer with over 55 years of
industry longevity related to the requested equipment,
product design and manufacturing experience. Vactor Manufacturing is a recognized leader in high
products or services.
quality sewer cleaning and hydro -excavation solutions.
10
What are your company's expectations in the event of
We would expect to continue cooperation with Sourcewell as we work to serve its membership and
an award?
work to provide effective and simple solutions for environmental cleaning challenges. This would include
Sourcewell commitment to expand membership and promotion of their contracts to support their
contract holders. We have over a decade of cooperation and growth working together with Sourcewell
and their members, and we would work together to continue serve the membership with the latest
advances in sewer cleaner and hydro excavator designs and product offerings.
11
Demonstrate your financial strength and stability with
Vactor is the clear leader of our industry in North America. Our growth over the past 15 years has
meaningful data. This could include such items as
necessitated two, multi -million dollar factory expansions. The most recent concluding in 2020.
financial statements, SEC filings, credit and bond
Vactor is a subsidiary of Federal Signal - a publicly traded company with more than $1.2 billion in
ratings, letters of credit, and detailed reference letters.
revenue last year. The link shown here can be used to access the latest quarterly reports as well as
Upload supporting documents (as applicable) in the
other financial related topics and will clearly show Federal Signal's financial strength and stability.
document upload section of your response.
https//:www.federalsignal.com/annual-quarterly-reports
12
What is your US market share for the solutions that
Our industry is a non -reporting industry. Therefore, no independent data of market share exists.
you are proposing?
Based on our market knowledge and across all sewer cleaning and hydro excavation
model/technologies, we believe our aggregate market share to be approximately 40%.
13
What is your Canadian market share for the solutions
Again, we do not have empirical data supporting market share in Canada but our research shows that
that you are proposing?
we have approximately 32% market share across all types of sewer cleaning and hydro excavation
technologies.
14
Has your business ever petitioned for bankruptcy
Vactor Manufacturing and Federal Signal Corp. have never been the subject of a bankruptcy action.
protection? If so, explain in detail.
15
How is your organization best described: is it a
We are a manufacturer. We have a network of third -party dealerships across North America that are
manufacturer, a distributor/dealer/reseller, or a service
trained to sell and service our products. The dealerships are specifically contracted and trained to
provider? Answer whichever question (either a) or b)
represent our products in their local areas. We also have Regional Sales Reps (located throughout N.
just below) best applies to your organization.
America) that support the sales process and are available to meet and work with end -users. We
a) If your company is best described as a
also have a Field Service and Support team. They too are located within their regions, and are
distributor/dealer/reseller (or similar entity), provide your
dedicated to support our dealers and their efforts to ensure customer satisfaction with our products.
written authorization to act as a
The Regional Sales Reps and the Regional Service and Support Reps are employees of the company.
distributor/dealer/reseller for the manufacturer of the
products proposed in this RFP. If applicable, is your
dealer network independent or company owned?
b) If your company is best described as a
manufacturer or service provider, describe your
relationship with your sales and service force and with
your dealer network in delivering the products and
services proposed in this RFP. Are these individuals
your employees, or the employees of a third party?
16
If applicable, provide a detailed explanation outlining
All of our contracted dealers are required to have valid state equipment dealer license. All of our
the licenses and certifications that are both required to
dealers must comply with this requirement as part of their contract with us.
be held, and actually held, by your organization
While not required, Vactor is ISO 9001 and 14001 certified. ISO is the International Standards
(including third parties and subcontractors that you use)
Organization and being certified means that we have policies and procedures commensurate with our
in pursuit of the business contemplated by this RFP.
business (heavy manufacturing) and that we adhere to those policies, procedures and quality
standards. We are audited annually.
17
Provide all "Suspension or Debarment" information that
None
has applied to your organization during the past ten
years.
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
18
Describe any relevant industry awards or recognition
Vactor Manufacturing received the Chicago Innovation Award for the Paradigm Hydro Excavation unit
that your company has received in the past five years
in 2016.
19
What percentage of your sales are to the
Approximately 62%
governmental sector in the past three years
20
What percentage of your sales are to the education
Less than 1%
sector in the past three years
21
List any state, provincial, or cooperative purchasing
We as a manufacturer do not hold any additional state or provincial purchasing contracts - only our
contracts that you hold. What is the annual sales
current Sourcewell contract. However, a number of our local dealers do hold state or local
volume for each of these contracts over the past three
purchasing contracts which they service. We do not have access to the detailed sales volumes
years?
22
List any GSA contracts or Standing Offers and Supply
We service a GSA contract (47QMCA18D000E) that is administered through our dealer in Maryland.
Arrangements (SOSA) that you hold. What is the
Annual sales volumes are unknown.
annual sales volume for each of these contracts over
the past three years?
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC12F943-29AC-4FFE-8A38-51F01A909E38
Table 4: References/Testimonials
Line Item 23. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name *
Phone Number*
Hampton Roads & Sanitation District (HRSD)
John "JJ" Jones
(757) 460-7069
member #46762
City of Norfolk, VA
Steve Patterson
(757) 441-5700
member #50228
City of Wheaton, IL
Sam Webb
630-260-2119
Fleet Supervisor
Orange County Utilities,
Nathaniel Haney
(407) 883-9574
member ID 141910
City of Chesapeake,
Mike Colgan
(757) 382-3321
member ID 52040
Table 5: Top Five Government or Education Customers
Line Item 24. Provide a list of your top five government, education, or non-profit customers (entity name is optional), including entity type, the state or province the
entity is located in, scope of the project(s), size of transaction(s), and dollar volumes from the past three years.
Entity Name
Entity Type *
State / Province*
Scope of Work*
Size of Transactions *
Dollar Volume Past Three
Years *
Confidential
Government
Illinois - IL
Purchase of Sewer Cleaning and/or
We are a public company and
We are a public company and
Hydro Ex. Eq.
this is confidential information
this is confidential information
Confidential
Government
Illinois - IL
Purchase of Sewer Cleaning and/or
We are a public company and
We are a public company and
Hydro Ex. Eq.
this is confidential information
this is confidential information
Confidential
Government
Illinois - IL
Purchase of Sewer Cleaning and/or
We are a public company and
We are a public company and
Hydro Ex. Eq.
this is confidential information
this is confidential information
Confidential
Government
Illinois - IL
Purchase of Sewer Cleaning and/or
We are a public company and
We are a public company and
Hydro Ex. Eq.
this is confidential information
this is confidential information
Confidential
Government
Illinois - IL
Purchase of Sewer Cleaning and/or
We are a public company and
1we are a public company and
Hydro Ex. Eq.
this is confidential information
Ithis is confidential information
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your response should address
in detail at least the following areas: locations of your network of sales and service providers, the number of workers (full-time equivalents) involved in each sector,
whether these workers are your direct employees (or employees of a third party), and any overlap between the sales and service functions.
Line
Item
Question
Response*
25
Sales force.
Vactor/TruVac has ten Regional Sales Managers (RSMs) tasked with supporting our dealer's sales
efforts. The RSMs set sales targets and are involved in the end -user sales process as needed. The
RSMs report to a Director of Municipal/Governmental Sales who reports to a Group level Vice President
26
Dealer network or other distribution methods.
Our dealer network consists of 34 dealer entities with over 70 location throughout North America. All
dealers are assigned an area of responsibility that cover all of the US, Canada and the US
Territories. Total dealer sales reps/territory managers for North American total over 230.
27
Service force.
Internally, Vactor/TruVac has an Inside Service organization with eight technical reps that support our
dealer's daily need for technical support. We also have four Regional Service and Support Managers
(RSSMs) that live and work with specific dealers within their assigned regions to provide warranty
support, training, consultation and end -user interaction. All of our internal reps support approximately
225 dealer technicians tasked with providing end -user service.
28
Describe the ordering process. If orders will be
Sourcewell members will order through their local dealer who will, in -turn, place an order with us. Our
handled by distributors, dealers or others, explain the
dealer will be responsible for assisting the member with equipment configuration recommendations and
respective roles of the Proposer and others.
providing a detailed proposal/quotation to the member. Once the sewer cleaner/hydro excavation unit is
manufactured and delivered to our dealer, they will be responsible for preparing, delivering, training and
supporting the end -user's needs with the equipment. History is showing that Vactor dealers are
knowledgeable, experienced and anxious to use our Sourcewell contract.
29
Describe in detail the process and procedure of
Customer Service starts from the delivery process with equipment installation/operation training. Shorty
your customer service program, if applicable.
after delivery, we request a customer satisfaction survey be filled out so we can understand the level of
Include your response -time capabilities and
satisfaction from product quality, to dealer support and overall product satisfaction. Any negative
commitments, as well as any incentives that help
responses are recorded and assigned to a field rep for appropriate follow-up.
your providers meet your stated service goals or
All Vactor Dealers have trained and certified technicians with the vast majority of dealers providing road
promises.
(go to customer location) service complete with well-equipped service trucks. This allows for quicker
support of possible inoperative vehicles. Also, at Vactor we have a 24-hour toll free helpline that is
staffed by factory personnel. The objective is to provide an immediate contact and response for both
our dealers and end -user customers. Lastly, we support our products with a comprehensive warranty that
is provided through our trained dealer network. Our philosophy is that quality products with high -levels
of service support will ensure the best value for our customers - this, in turn, will create their desire to
continue their business relationship with Vactor and our dealers.
30
Describe your ability and willingness to provide your
Our dealer network allows us to sell and service our products throughout all of North America. Our
products and services to Sourcewell participating
dealers are assigned geographic areas (or territories) of responsibility that include all states and
entities in the United States.
provinces. The assigned territories are listed in the dealer contract.
31
Describe your ability and willingness to provide your
We support, service and actively pursue business opportunities with all Canadian entities that use sewer
products and services to Sourcewell participating
cleaner and/or hydro excavators.
entities in Canada.
32
Identify any geographic areas of the United States
We will service all geographic areas of the US and Canada
or Canada that you will NOT be fully serving through
the proposed contract.
33
Identify any Sourcewell participating entity sectors
We will service any and all Sourcewell participating entities.
(i.e., government, education, not -for -profit) that you
will NOT be fully serving through the proposed
contract. Explain in detail. For example, does your
company have only a regional presence, or do other
cooperative purchasing contracts limit your ability to
promote another contract?
34
Define any specific contract requirements or
Hawaii, Alaska and the US Territories are serviced the same as other states. We have dealers that are
restrictions that would apply to our participating
contractually assigned these geographic regions.
entities in Hawaii and Alaska and in US Territories.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Table 7: Marketing Plan
Line
Item
Question
Response*
35
Describe your marketing strategy for promoting
We advertise our Sourcewell contract at trade shows, on our public website, on our marketing collateral and
this contract opportunity. Upload
at our internal dealer events. We invite our Sourcewell Contract Administrator to attend and participate at our
representative samples of your marketing
trade shows and internal dealer sales training events. We have facilitated contract training with both our
materials (if applicable) in the document
Regional Sales Managers and dealerships. We encourage our dealers to attend and network at Sourcewell
upload section of your response.
sponsored events like GTKU and Sourcewell University.
36
Describe your use of technology and digital
Vactor utilizes a number of social media platforms to inform and communicate with the public and our
data (e.g., social media, metadata usage) to
followers. Our Marketing Communications Group does an excellent job of utilizing these technologies to
enhance marketing effectiveness.
promote our products and keep our users informed of what's happening. We use Facebook, Linkedln, You
Tube and Twitter to keep users and followers up-to-date with the latest product releases including videos;
application specific information, new option availability (to enhance the functionality), and the latest press
releases. Our website allows users to connect to information including our Sourcewell relationship and contract
information.
37
In your view, what is Sourcewell's role in
We would expect Sourcewell to promote our contracts to their membership as a way to simplify the
promoting contracts arising out of this RFP?
procurement process and that membership understands that contract holders are part of an elite group of
How will you integrate a Sourcewell-awarded
product/solution providers that have proven to be reputable and responsive to member's needs. We expect
contract into your sales process?
that Sourcewell works to continue to expand membership so that additional entities would be able to
experiences the benefits for all parties.
Our Sourcewell contract is currently well integrated within our sales process. Our RSMs, as well as our
dealers, have been trained in using our contract as a preferred method of selling/procuring our products. Our
dealers currently have the ability to create Sourcewell compliant proposals/quotes within our on-line configurator
and ordering tool. By making a simple selection (check box) within our CPQ tool a dealer sales rep can
create a proposal that is compliant with our Sourcewell contract. The tool applies the appropriate pricing,
contract information, inserts the approved Sourcewell logo and tracks orders for reporting purposes.
38
Are your products or services available
We do not have an e-procurement system for end -customer use. However, we do have an on-line product
through an e-procurement ordering process? If
configuration and ordering tool that our dealers use to configure customers specific units and place orders
so, describe your e-procurement system and
with us. Our dealers use this on-line tool to prepare Sourcewell compliant proposal/quotes for members and
how governmental and educational customers
then to place that Sourcewell order upon award.
have used it.
Table 8: Value -Added Attributes
Line Item
Question
Response*
39
Describe any product, equipment,
We offer training at several levels. Initial training is basic installation training and is provided by our dealers at
maintenance, or operator training
or shortly after delivery of a new sewer cleaner/hydro vac as agreed to with customer. This would include basic
programs that you offer to Sourcewell
operation, cleaning and maintenance training. This is generally free of charge unless the member requests
participating entities. Include details, such
multiple sessions or more in-depth training that requires more time. This initial training is considered standard
as whether training is standard or
or can be optionally upgraded if a deeper level of training is desired.
optional, who provides training, and any
We also offer product model specific maintenance training at the factory. This covers multiple days and is also
costs that apply.
free of charge with the only costs being travel and hotel accommodations if needed. Dealers usually assist the
member/customer with registration for this training.
40
Describe any technological advances that
Available on our Vactor 2100i combination units we offer a patented Rapid Deployment Boom (RDB). This
your proposed products or services offer.
feature provides for significantly improved productivity in reduced set-up times and also reduces need for
operator set-up/breakdown frequency for improved safety and reduced fatigue. Our standard advanced Intui-
Touch control system is ergonomically designed that allows for safe and easy interactive control interface. We
have also introduced a water-recycler option that again greatly improves productivity while reducing water
consumption in the line cleaning process.
On our TruVac products we have optional Dig -Right technology (also patented) that allows the operator to set
pressure limits to ensure safe digging practices.
41
Describe any "green" initiatives that relate
Vactor is ISO 14001 certified (environmental management) which speaks to our environmental management
to your company or to your products or
commitment at our factory.
services, and include a list of the
Also, the water recycler option mentioned in line item 40 provides for significantly reduced water usage.
certifying agency for each.
Lastly, all of our units are now single -engine operation which eliminates the need for an auxiliary engine to
drive air -flow for cleaning. This significantly reduces emission and need for secondary engine maintenance.
42
Identify any third -party issued eco-labels,
ISO 14001 would be the only third -party issued certification related to environmental management. However, as
ratings or certifications that your company
mentioned above, we are certainly focused on energy efficiency/conservation. I would go as far as saying that
has received for the equipment or
we are a leader in developing and providing environmentally beneficial solutions including using alternative fuels
products included in your Proposal related
such as CNG.
to energy efficiency or conservation, life -
cycle design (cradle -to -cradle), or other
green/sustainability factors.
43
Describe any Women or Minority
While Vactor does not qualify under any of these business headings, several of our partner/dealers do. This
Business Entity (WMBE), Small Business
includes WMBE and SBE. This is not a requirement of our dealer/partners and therefore access to
Entity (SBE), or veteran owned business
documentation is not readily available.
certifications that your company or hub
partners have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
44
What unique attributes does your
We offer a variety of combination, jetter only or vacuum only sewer cleaner solutions that can be tailored to
company, your products, or your services
specific member requirements. We have a large selection of optional content that allows for customization for
offer to Sourcewell participating entities?
specific applications as well as the ability to provide specialized (engineered) solutions that may require unique
What makes your proposed solutions
attention/design.
unique in your industry as it applies to
Our excavation products also are available in various sizes with the ability to excavate with water or air. Our
Sourcewell participating entities?
products are also supported by a seasoned dealer network that is trained with the capability of supporting
users throughout North America.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC12F943-29AC-4FFE-8A38-51F01A909E38
Table 9A: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure, and overall structure. You
may upload representative samples of your warranty materials (if applicable) in the document upload section of your response in addition to
responding to the questions below.
Line Item
Question
Response*
45
Do your warranties cover all products, parts, and labor?
Yes
46
Do your warranties impose usage restrictions or other
No usage limitation. Standard warranty is for 1 year bumper -to -bumper exclusive of wear
limitations that adversely affect coverage?
items such as nozzles.
47
Do your warranties cover the expense of technicians' travel
Yes
time and mileage to perform warranty repairs?
48
Are there any geographic regions of the United States or
Our dealer contracts require that they provide service for all customer within their area of
Canada (as applicable) for which you cannot provide a
responsibility. This would of course include Sourcewell member customers. In very rare
certified technician to perform warranty repairs? How will
situations and with the agreement of the customer, authorizations for a specific customer to
Sourcewell participating entities in these regions be provided
perform their own warranty repair can be given. Vactor and our dealer would support this by
service for warranty repair?
providing parts, work instructions and compensation at pre -established rates. Authorization
would only be given if the required repair is considered relatively easy to accomplish and
did not present any risk for the customer.
49
Will you cover warranty service for items made by other
Our warranty covers all items with the exception of engines, truck chassis, tires and other
manufacturers that are part of your proposal, or are these
components that carry their own manufacturers warranty. These items are typically supported
warranties issues typically passed on to the original
by local dealer facilities. Any items/components that do not have local service would be
equipment manufacturer?
cover by Vactor and our dealers. We have been know to assist our end -user by leveraging
our contacts with engine and chassis manufacturers and dealers.
50
What are your proposed exchange and return programs and
It is extremely rare that we would need to exchange or have a product returned. If one of
policies?
our sewer cleaners was determined to be wrong for a specific customer need/application, we
would work with them to modify or exchange a product for one that would work better.
Ultimately, we are all better off if the customer is satisfied with their product - that's what we
work toward.
51
Describe any service contract options for the items included
We are not specifically offering service contracts with this proposal. However, most of our
in your proposal.
dealer offer a variety service contract options and service specials. The offerings can be
from full -service turnkey parts and service solutions to specific targeted specials. These are
dealer specific.
Table 9113: Performance Standards or Guarantees
Describe in detail your performance standards or guarantees, including conditions and requirements to qualify, claims procedure, and overall structure. You may
upload representative samples of your performance materials (if applicable) in the document upload section of your response in addition to responding to the
questions below.
Line
Item
Question
Response*
52
Describe any performance standards or guarantees
To ensure that our products are supported in a timely manner we offer a bumper -to -bumper, 1-year
that apply to your services
standard warranty (exclusive of wear parts). We have a nation wide/North American service network
with all dealer connected via our service network software (providing specific unit service history and
service/recall information). We also have a 24-hour hotline to assist both dealers and end -user with
diagnosis and troubleshooting information.
53
Describe any service standards or guarantees that
Several months after delivery of each new unit we send out a Customer Satisfaction Survey asking for
apply to your services (policies, metrics, KPIs, etc.)
feedback in the areas of product quality, performance, level of satisfaction with their dealer experience
and overall product. Any negative mark or comment is recorded and assigned for follow-up. The scores
are tallied in the form of a Customer Satisfaction Index (CSI) score. Several quality and service
performance measures are tied to the CSI. This helps us understand the voice of the customer and
ensures that we are monitoring quality, performance and overall customer satisfaction at the
manufacturer level.
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response
54
Describe your payment terms and accepted payment
Payment terms are established between the Vactor dealer and the Sourcewell member. Generally, this is net
methods?
15 or net 30-days. However, our dealers do much of their business municipally and understand that some
entities need to apply different payment terms. Most of the time the specific member requirements can be met
if within reason.
The standard payment terms between our dealer and us is net 30-days.
55
Describe any leasing or financing options available for
Again, leasing and financing options are determined between the Vactor dealer and the Sourcewell member.
use by educational or governmental entities.
All of our dealers offer some type of leasing and/or financing option. This is usually with a third -party that we
or they have established relationships with. We often recommend NCL and many of our dealers have an
established relationship with NCL and use NCL's Sourcewell contract solution for lease/financing options.
56
Describe any standard transaction documents that you
We do not have a standard transaction document that is provided to the end-user/member. Typically, the
propose to use in connection with an awarded contract
entity issues a purchase order to our dealer based on a Sourcewell proposal/quote that is generated through
(order forms, terms and conditions, service level
our configurator tool. The dealer submits the "quote" to us as an order once the member issues a PO. We,
agreements, etc.). Upload a sample of each (as
in turn, issue an electronic acknowledgement document to the dealer confirming what was ordered. This is
applicable) in the document upload section of your
our standard process today, for all orders, and Sourcewell orders fit nicely within our existing process. I am
response.
including example document in the upload section.
57
Do you accept the P-card procurement and payment
The payment process for members is a transaction between Sourcewell member and Vactor dealer. I do not
process? If so, is there any additional cost to
believe P-card transactions are used. We (Vactor) do not accept P-card payments from our dealers.
Sourcewell participating entities for using this process?
We have no hidden or undisclosed costs.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can be made during the term of
an awarded Contract as described in the RFP, the template Contract, and the Sourcewell Price and Product Change Request Form.
Line
Item
question
Response*
58
Describe your pricing model (e.g., line -item discounts or product -category
We are offering our full -line of sewer cleaners and hydro -excavators. Our pricing
discounts). Provide detailed pricing data (including standard or list
model is a 3% discount from list price on all Vactor/TruVac manufactured products
pricing and the Sourcewell discounted price) on all of the items that you
(and options) exclusive of chassis and freight (from factory to dealer location) costs.
want Sourcewell to consider as part of your RFP response. If applicable,
We are also offering the rental of our sewer cleaners and hydro -vacs. Rental rates
provide a SKU for each item in your proposal. Upload your pricing
apply across the US and Canada (in Canadian dollars). The rates provided on the
materials (if applicable) in the document upload section of your response.
rental rate sheets are the Sourcewell member's price.
We will also offer used sewer cleaners and hydro -vacs, primarily from our rental
fleet. These are generally late model year and because of various usage and
condition of specific units, the pricing will be a negotiated and agreed to price
between the member and the Vactor dealer. This allows members a method of
obtaining quality equipment at a much lower initial acquisition cost.
59
Quantify the pricing discount represented by the pricing proposal in this
For new equipment a 3% discount from list price applies. This discount applies to
response. For example, if the pricing in your response represents a
all Vactor/TruVac manufactured content including options.
percentage discount from MSRP or list, state the percentage or
The rental pricing is a pre -established rental rate and is consistent throughout the
percentage range.
US and Canada. These rates are at the lower end of the regional rate study that
was conducted to determine appropriate and consistent rental rates.
Used equipment pricing will be negotiated and agreed to between member and
Vactor dealer.
60
Describe any quantity or volume discounts or rebate programs that you
Additional volume discounts may be considered on a case -by -case basis.
offer.
61
Propose a method of facilitating "sourced" products or related services,
Sourced products or open market items fall into three categories for us. This
which may be referred to as "open market" items or "nonstandard
could be items that would be provided by our dealer. The items in this category
options". For example, you may supply such items "at cost" or "at cost
would be quoted by our dealer to the member and could include items such as
plus a percentage," or you may supply a quote for each such request.
special radios, decals or exterior wraps, lighting, and other dealer installed
accessories. These items would not be subject to the 3% discount.
Also included in this category would be unique equipment or options that would be
designed, manufactured or procured and installed by Vactor. This is common for
us and would be handled through our RFQ/Specials process. This allows us to
provide a unique (off price list) solution for our customers and would be priced
consistently with the 3% discount from list price. Our "Special" solution would be
included in the Sourcewell proposal/quote.
The last category would be factory supplied chassis. Because most of our
products
are mounted and integrated to a commercial chassis, we work with commercial
chassis manufacturers and their local dealers to provide chassis specifically
engineered for Vactor/TruVac equipment -mounting and use. We typically get
favorable pricing from the manufacturer/dealer because of our volume. These
chassis are very competitively priced and specifically designed for use with our
sewer cleaners/hydo vas. This is the easiest, least risky, and most often cost-
effective turnkey solution. Because chassis availability/inventory is inconsistent and
lead times vary significantly, we do not provide
chassis pricing. Our dealers will provide chassis quote through at the time a
Sourcewell quote/proposal is being developed - the 3% discount does not apply to
chassis that we or our dealers provide. Supply of chassis is currently constrained.
62
Identify any element of the total cost of acquisition that is NOT included
Additional costs not included with our submittal would include dealer charges for
in the pricing submitted with your response. This includes all additional
items such as pre -delivery inspection and unit preparation, local freight charges,
charges associated with a purchase that are not directly identified as
additional training above and beyond initial training at or shortly after delivery.
freight or shipping charges. For example, list costs for items like pre-
Also, as mentioned above, any dealer installed item would not be identified in our
delivery inspection, installation, set up, mandatory training, or initial
price sheets but would be identified in the member's Sourcewell proposal/quote.
inspection. Identify any parties that impose such costs and their
relationship to the Proposer.
63
If freight, delivery, or shipping is an additional cost to the Sourcewell
The freight from our factory to the local dealer facility would be included with the
participating entity, describe in detail the complete freight, shipping, and
Sourcewell quote but not subject to the 3% discount. Freight is a pass thru cost
delivery program.
and not a profit item for us. Local freight and delivery, however, is handled by
our local dealers and is not specifically listed in our response. This cost would
be additional and should be listed on the member's pricing quote (often listed as
part of the PDI process). This price would also vary by dealer and complexity of
local shipping requirements.
64
Specifically describe freight, shipping, and delivery terms or programs
Alaska, Hawaii, Canada or other "offshore" delivery requirement would include a
available for Alaska, Hawaii, Canada, or any offshore delivery.
special quote from us. With offshore shipping requirements we typically
containerize the product, deliver to a coastal port via truck and then load the
container to a boat for delivery to location. This usually requires additional handling
charges including protective coatings and dock charges. These charges can vary
and would be disclosed in a member's proposal/quote.
65
Describe any unique distribution and/or delivery methods or options
We have a dedicated traffic department which is tasked with arranging any unique
offered in your proposal.
delivery requirement. This is their focus and the department is knowledgeable and
skilled at finding competitively priced shipping options that best meet requirements.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC12F943-29AC-4FFE-8A38-51F01A909E38
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
66
c. better than the Proposer typically offers to GPOs, cooperative procurement organizations, or state purchasing departments.
The pricing offered for our
complete line of sewer cleaners
and hydro vacs for this Sourcewell
proposal is better than what we
typically offer for other purchasing
contracts. It is possible that a
dealer may offer a lesser price for
a specific deal or customer but
that is generally without our input.
Table 13: Audit and Administrative Fee
Line
Item
question
Response*
67
Specifically describe any self -audit process or program that you plan to employ
Currently, we require our Regional Sales Managers to report Sourcewell
to verify compliance with your proposed Contract with Sourcewell. This process
Sales (using the provided Sourcewell template) on a quarterly basis. Late
includes ensuring that Sourcewell participating entities obtain the proper pricing,
last year we refined and simplified that process by allowing our dealers to
that the Vendor reports all sales under the Contract each quarter, and that the
select "Sourcewell" within the CPQ/ordering tool and that would
Vendor remits the proper administrative fee to Sourcewell. Provide sufficient detail
automatically apply the appropriate pricing. This also allows us the ability
to support your ability to report quarterly sales to Sourcewell as described in the
to track Sourcewell deals in our CPQ/on-line ordering tool. Each RSM
Contract template.
now has the ability to view all sales, by specific dealer and region and
can query for Sourcewell specific sales. By tracking sales within our CPQ
ordering tool, we can verify "Sourcewell" sales and obtain the other
required reporting details including transaction price.
Once RSMs submit their territory Sourcewell sales reports, they are
reviewed and reconciled by our Controller. Once approved, I submitted
the quarterly report as required and our Controller initiates payment.
68
If you are awarded a contract, provide a few examples of internal metrics that
Quarterly sales are reviewed and compared to the previous year's
will be tracked to measure whether you are having success with the contract.
quarterly results and are also reviewed as a percentage of overall sales.
As Business Development Manager, I am task with ensuring growth
targets are achieved specific to several business development objectives
that are set. This includes overall Sourcewell Sales increases. I am also
charged with ensuring compliance to requirements.
69
Identify a proposed administrative fee that you will pay to Sourcewell for
As with past contracts, we propose a 0.5% administrative fee exclusive of
facilitating, managing, and promoting the Sourcewell Contract in the event that
chassis pricing and freight. We remove chassis pricing and freight as
you are awarded a Contract. This fee is typically calculated as a percentage of
these items are not profit generating but rather cost items.
Vendor's sales under the Contract or as a per -unit fee, it is not a line -item
This fee will be paid by us (Vactor) and is not a line item past on to the
addition to the Member's cost of goods. (See the RFP and template Contract for
member.
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
question
Response
70
Provide a detailed description of the equipment,
We are offering for purchase or rental our full line of combination sewer cleaners, jetters, catch basin
products, and services that you are offering in your
(sewer vacuums) and our hydro and air excavation products. This includes multiple sizes/capacities
proposal.
for combination sewer cleaners, truck mounted jetters and catch -basin (vacuum) units. Also, trailer
mounted jetters and and various sized hydro and air excavation units under our TruVac brand name.
Also included is our Liquid Vacuum Tanker (LVT) that is a simple water/sludge pump designed for
vacuuming refuse/dirty water, containing and transporting that material.
71
Within this RFP category there may be subcategories
Combination Sewer Cleaners (various capacities) mounted on appropriately sized class 8 truck
of solutions. List subcategory titles that best describe
chassis, Catch Basin (vac only) units, Truck -Mounted Jetter and trailer -mounted Jetters, Various sized
your products and services.
Hydro and Air Excavation units mounted on appropriately sized truck chassis, and Liquid Vacuum
Tanker (LVT) trucks.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional comments in the text box
provided, as necessary.
Line
Item
Category or Type
Offered *
Comments
72
Sewer vacuums or combination sewer cleaners
R Yes
Full -line of various sized/capacity combination sewer cleaners (2100i-series)
r No
also available with alternative fuel. Also straight catch -basin (sewer vacs)
units.
73
Hydro or air excavation equipment
r Yes
Full -line of various sized, truck -mounted Hydro and Air excavation units.
C No
74
Jetters and rodders
r Yes
Various sized jetters including both truck and trailer -mounted units.
C' No
75
Dewatering, mud, trash, and centrifugal pumps
C Yes
Straight trash pumps are not part of our offering.
r No
76
Pumps used in lift stations, sewage treatment, water
C. Yes
Our LVT units (TruVac Jackal) can be used in treatment facilities to assist
treatment, or water collection facilities
r No
with cleaning.
77
Accessories, supplies and replacement or wear parts
r Yes
Service parts and supplies are not included in our proposal.
related to the offerings above.
F No
Table 15: Industry Specific Questions
Line
Item
question
Response*
78
Describe any product or equipment features that improve
All our products include single button Emergency Stops (E-Stops) at all human -machine
operator safety.
interfaces to allow for rapid shutdown of operation. Our Rapid Deployment Boom (RDB)
eliminates the need for repeated operator actions for set-up and breakdown throughout the
workday. Our Dig -Right technology will automatically control pressure settings to avoid
damaging underground utilities that would cause unsafe working conditions. We also have
auto Water Shut Off (WSO) on the digging lance on our hydro ex units to provide an
extra layer of safety for operators.
79
Describe any product or equipment innovations that increase
Our RDB 10x15 boom, as previously described, significantly improves productivity. Our
uptime and operator productivity.
water recycler option significantly reduces the need to fill -up with fresh water thus providing
for greater productive time. The Dig -Right option on our Vacuum Excavators allows greater
productivity by automatically adjusting pressures to digging conditions.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 80. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The contract
section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail. Proposer's exceptions and
proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Icontract Section (Term, Condition, or Specification I Exception or Proposed Modification
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to ensure that the uploaded
document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the zipped file contains more than
one (1) document, ensure each document is named, in relation to the submission format item responding to. For example, if responding to the Marketing Plan
category save the document as "Marketing Plan."
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
. Pricing - Vactor TruVac Pricing files.zip - Monday October 11, 2021 09:49:16
. Financial Strength and Stability - fss_2020_10k.pdf - Thursday October 07, 2021 11:17:49
. Marketing Plan/Samples - 2021 Vactor Facebook - Sourcewell.pdf - Thursday October 07, 2021 11:19:56
. WMBE/MBE/SBE or Related Certificates (optional)
. Warranty Information - Vactor and TruVac Warranty.zip - Thursday October 07, 2021 11:23:13
. Standard Transaction Document Samples - Vactor Transaction example.zip - Thursday October 07, 2021 11:23:02
. Upload Additional Document - Fed Sig Elgin Vactor-Sourcewell-COI 2022.pdf - Thursday October 07, 2021 11:18:26
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Addenda, Terms and Conditions
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the Proposer to this Affidavit and
Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in the jurisdiction of its
residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for contract award.
3. The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the Proposal has been created
without colluding with any other person, company, or parties that have or will submit a proposal under this solicitation; and the Proposal has in all respects been
created fairly without any fraud or dishonesty. The Proposer has not directly or indirectly entered into any agreement or arrangement with any person or
business in an effort to influence any part of this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free
trade or competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the consultant (an individual
or a company) has not assisted any other entity that has submitted or will submit a proposal for this solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or circumstances which could give rise to
an organizational conflict of interest. An organizational conflict of interest exists when a vendor has an unfair competitive advantage or the vendor's objectivity
in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an employee or legally authorized
agent of the Proposer and will not be communicated to any such persons prior to Due Date of this solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in accordance with the terms,
conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or certifications necessary to deliver
such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are acceptable to Sourcewell
Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and related services to Sourcewell Members under an
awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety.
Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is
awarded. At that point, proposals become public data. Minnesota Statutes Section 13.37 permits only certain narrowly defined data to be considered a "trade
secret," and thus nonpublic data under Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
1. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control of the United States
Department of the Treasury found at: https://www.treasury_.gov/ofac/downloads/sdnlist.pdf;
2. Included on the government -wide exclusions lists in the United States System for Award Management found at: https:Hsam.gov/SAM/; or
3. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota;
the United States federal government or the Canadian government, as applicable; or any Participating Entity. Vendor certifies and warrants that neither it
nor its principals have been convicted of a criminal offense related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this Proposal on behalf of the
Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I had hand signed the Proposal. This signature will not
be denied such legal effect, validity, or enforceability solely because an electronic signature or electronic record was used in its formation. - David Panizzi,
Business Development Manager, Vactor Manufacturing
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the Proposer foresees an actual or
potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes a No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
DocuSign Envelope ID: CC1 2F943-29AC-4FFE-8A38-51 F01 A909E38
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name
below addendum and Pages
attachments (if
applicable)
Addendum 3 Sewer Vac Hyd ro-Excavation_P u m ps_RF P_101221rw
2
Thu September 30 2021 03:29 PM
Addendum 2 Sewer Vac Hyd ro-Excavation_P u m ps_RF P_101221
2
Fri September 10 2021 02:40 PM
Addendum 1 _Sewer _Vac _Hydro-Excavation_P u m ps_RF P_101221
1
Thu August 26 2021 05:40 PM
Bid Number: RFP 101221 Vendor Name: Elgin Sweeper Co.
H A A KE
EQUIPMENT
2070 NORTH WHITE AVENUE, LA VERNE, CALIFORNIA 91750
(909) 598-2706 - HAAKER.COM
-
SOURCEWELL QUOTE
AUGUST 11, 2025
TO: CITY OF SANTA CLARITA ATTN: MR. SERGIO RODRIGUEZ
25663 AVENUE STANFORD (661) 294-2508
SANTA CLARITA, CA 91355 EMAIL: sarod rig uez(a)santa-clarita.com
IN ACCORDANCE WITH YOUR REQUEST, WE ARE PLEASED TO SUBMIT THE FOLLOWING PROPOSAL FOR
YOUR CONSIDERATION AND APPROVAL BASED ON THE SOURCEWELL COOPERATIVE PURCHASING
AGREEMENT - CONTRACT #101221-VTR.
ONE (1) NEW CNG VACTOR 2112-16" CATCH BASIN SEWER CLEANER
12-CUBIC YARD CAPACITY WITH 16" VACUUM, 1500 GALLONS OF WATER,
MOUNTED ON A 2026 CNG FREIGHTLINER 114SD 6X4 370HP CARB COMPLIANT CHASSIS WITH CUMMINS
L9N ENGINE AND ALLISON 3000RDS AUTOMATIC TRANSMISSION.
EQUIPPED WITH ALL STANDARD AND OPTIONAL EQUIPMENT LISTED:
STANDARD FEATURES INCLUDED:
❑ OPERATOR STATION CURBSIDE
❑
DEBRIS BODY -UP MESSAGE
❑
HYDRAULIC TANK SHUTOFF
TOOLBOX
AND ALARM
VALVES
❑ ALUMINUM FENDERS
❑
LOW WATER INDICATOR ON
❑
RODDER PUMP DRAIN VALVES
❑ MUD FLAPS
SCREEN W/ALARM AND WATER
❑
TACHOMETER/CHASSIS
❑ COLOR CODED SEALED
PUMP FLOW INDICATOR
ENGINE W/HOURMETER
ELECTRICAL SYSTEM
❑
3" Y -STRAINER AT PASSENGER
❑
WATER PUMP HOUR METER
❑ INTUITOUCH ELECTRONIC
SIDE FILL WITH 25' FILL HOSE
❑
PTO HOUR METER
PACKAGE
❑
ADDITIONAL WATER TANK
❑
HYDRAULIC OIL TEMP ALARM
❑ DOUBLE ACTING HOIST
SIGHT GAUGE
❑
TACHOMETER &
CYLINDER
❑
LIQUID FLOAT LEVEL
HOURMETER/BLOWER
❑ HANDGUN ASSEMBLY
INDICATOR
❑
CIRCUIT BREAKERS
❑ EX -TEN STEEL CYLINDRICAL
❑
DIGITAL WATER PRESSURE
❑
LED LIGHTS- CLEARANCE -
DEBRIS TANK
GAUGE
BACK-UP- STOP- TAIL & TURN
❑ SUCTION TUBE STORAGE
❑
JOYSTICK BOOM CONTROL
❑
TOW HOOKS- FRONT AND
❑ FLAT REAR DOOR
❑
BOOM HOSE STORAGE
REAR
W/HYDRAULIC LOCKS
❑
BOOM OUT OF POSITION
❑
ELECTRONIC BACK-UP ALARM
❑ DUAL STAINLESS STEEL FLOAT
MESSAGE AND ALARM
❑
MODULE PAINT- DUPONT
SHUT OFF SYSTEM
❑
RODDER SYSTEM
IMRON ELITE - WET ON WET
❑ MICROSTRAINER PRIOR TO
ACCUMULATOR - JACK
❑
7" VACUUM PIPE PACKAGE
BLOWER
HAMMER ON/OFF CONTROL W/
❑
EMERGENCY FLARE KIT
❑ LUBE MANIFOLD, WITH LUBE
MANUAL VALVE
❑
FIRE EXTINGUISHER 5 LBS.
CHART
❑
3"Y -STRAINER @ WATER
❑
FIXED REAR DOOR PIPE RACK -
❑ DEBRIS BODY VACUUM RELIEF
PUMP
7" PIPE
SYSTEM
❑
MIDSHIP HANDGUN COUPLING
❑
"SUBFRAME MOUNTED -2 PIPE
❑ DEBRIS DEFLECTOR PLATE
❑
SIDE MOUNTED WATER PUMP
RACK -7"
❑ 60" DUMP HEIGHT
❑
VACTOR LOGOS -APPLIED
ADDITIONAL FEATURES INCLUDED
❑ HANDHELD WIRELESS
❑
DIGITAL WATER LEVEL
❑
LONG HANDLE TOOL
CONTROLS
INDICATOR
STORAGE
❑ ROTATABLE BOOM INLET
❑
HANDGUN COUPLERS-
❑
TOOLBOX- DRIVER SIDE
HOSE
FRONT AND REAR
CHASSIS FRAME- 24WX 24H
❑ 180 DEG. 10' X 15RAPID
❑
SAFETY CONE STORAGE
X 24D
DEPLOYMENT BOOM
RACK - POST STYLE
❑
TOOLBOX- DRIVER SIDE
❑ HEAVY DUTY RDB HOSE
❑
ADDITIONAL SAFETY CONE
SUBFRAME-18W X 15H X 1 OD
❑ RDB WASHOUT COUPLING
STORAGE RACK - POST
❑
HYDRO EXCAVATION KIT -
❑ DEBRIS BODY FLUSHOUT
STYLE
INCLUDES LANCES W/
❑ CENTRIFUGAL SEPARATORS
❑
WIRELESS- WATERPROOF-
SHIELD- NOZZLES- STORAGE
(CYCLONES)
RECHARGABLE- HANDHELD-
TRAY -AND VACUUM TUBE
❑ FOLDING PIPE RACK-
LED SPOT LIGHT W/12V
❑
LATERAL CLEANING KIT -
STREETSIDE-7" PIPE
CHARGER
SIDE MOUNTED - ELECTRIC
❑ FOLDING PIPE RACK-
❑
LED MID -SHIP TURN
WITH PAY IN / PAY OUT
CURBSIDE -7" PIPE
SIGNALS
SPEED CONTROLS
❑ REAR DOOR SPLASH SHIELD
❑
WORKLIGHTS (2), SELF-
❑
40 GPM/2500 PSI JET
❑ DIGITAL DEBRIS BODY LEVEL
LEVELING BOOM LED
RODDER PUMP WATER
INDICATOR TIED TO VACUUM
❑
WORKLIGHTS (2)- LED- REAR
SYSTEM
RELIEF
DOOR
❑
LIGHT PACKAGE TO INCLUDE
❑ ANTI SPLASH VALVE- BODY
❑
WORKLIGHT- LED-
LED LIGHTBAR, STROBES,
INLET
PASSENGER SIDE
❑ FRONT BLOWER CONTROLS
❑
WORKLIGHT- LED- DRIVER
TRAFFIC ADVISOR
❑ FINAL FILTER AND SILENCER
SIDE
❑
INSTALL REMOTE AIR
BALL VALVE DRAINS
❑
CAMERA SYSTEM- FRONT-
CONNECTION
❑ 6" REAR DOOR BUTTERFLY
REAR AND BOTH SIDES
❑
LONG HANDLE TOOL
VALVE - 3:00 POSITION
❑
DOOR STRIPE MATERIAL-
STORAGE, TOOLS PULLED ON
❑ HIGH PRESSURE HOSE REEL
REFLECTIVE TAPE
THE CURBSIDE
❑ ADDITIONAL WATER- 1500
❑
TOOLBOX- FRONT BUMPER
GAL TOTAL
MOUNTED-16 X 12 X 18 W/(2)
❑ D/S WATERTANK FILL
LED SIDE MARKERS
UNIT PRICE........................................................................................... $ 653,274.00
SOURCEWELL DISCOUNT:................................................................. (-$ 11,120.00)
SOURCEWELL SUBTOTAL:....................................................................$ 642,154.00
SALES TAX (9.750%).. ...............................................................................$ 62,610.02
TOTAL PRICE FOB: SANTA CLARITA, CA: ....................................... $ 704,764.02
THE PROPERTY HEREIN IS GUARANTEED BY MANUFACTURER'S WARRANTY ONLY AND SELLER MAKES NO WARRANTY
EXPRESSED OR IMPLIED, OF MERCHANTABILITY OR OTHERWISE, OR OF FITNESS FOR ANY PARTICULAR PURPOSE,
THAT EXTENDS BEYOND THE ABOVE DESCRIPTION OF THE EQUIPMENT.
NOTE: PRICE IS GOOD UNTIL 30 DAYS . COST INCREASES DUE TO THE ADDITION OF GOVERNMENT MANDATED
SAFETY OR ENVIRONMENTAL DEVICES INCURRED AFTER THE DATE OF THIS PROPOSAL, WILL BE CHARGED TO YOU AT
OUR COST. PROOF OF SUCH COSTS, IF ANY, WILL BE DOCUMENTED.
TAXES: SALES TAX APPLICABLE AT TIME OF DELIVERY WILL BE SHOWN ON OUR INVOICE. FEDERAL EXCISE TAXES, IF
APPLICABLE, WILL REQUIRE PAYMENT UNLESS A PROPERLY EXECUTED EXEMPTION CERTIFICATE IS SUBMITTED.
DELIVERY: TO BE DETERMINED
TERMS: NET TERMS OR APPROVED FINANCING
WE APPRECIATE THE OPPORTUNITY TO PRESENT THIS PROPOSAL AND LOOK FORWARD TO BEING OF FURTHER AND
CONTINUED SERVICE.
HAAKER EQUIPMENT COMPANY
BY: A w Tot
BR AN FOX
SALES AREA MANAGER
ACCEPTED BY:
DATE:
PROPOSAL FORM
BID # PS-24-25-31
Purchase of Two New Regular Cab Trucks with Service Bodies
City of Santa Clarito, California
TO THE CITY OF SANTA CLARITA, AS CITY:
In accordance with CITY's NOTICE INVITING BIDS, the undersigned BIDDER hereby proposes to furnish all materials,
equipment, tools, labor, and incidentals required for the above -stated project as set forth in the plans, specifications,
and contract documents therefore, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site, plans, specifications,
INSTRUCTIONS TO BIDDERS, and all other contract documents. If this proposal is accepted for award, BIDDER agrees
to enter into a contract with CITY at the unit and/or lump sum prices set forth in the following BID SCHEDULE. BIDDER
understands that failure to enter into a contract in the manner and time prescribed will result in forfeiture to CITY of
the proposal guarantee accompanying this proposal.
BIDDER understands that a bid is required for the entire work that the estimated quantities set forth in BID SCHEDULE
are solely for the purpose of comparing bids, and that final compensation under the contract will be based upon the
actual quantities of work satisfactorily completed. THE CITY RESERVES THE RIGHT TO INCREASE OR DECREASE THE
AMOUNT OF ANY QUANTITY SHOWN AND TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and/or
lump sum price(s) bid include all appurtenant expenses, taxes, royalties, and fees for the project's duration. In case of
discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words shall govern over figures.
If awarded the contract, the undersigned further agrees that in the event of the Bidder's default in executing the
required contract and filing the necessary bonds and insurance certificates within ten working days after the date of
the CITY's notice of award of contract to the BIDDER, the proceeds of the security accompanying this bid shall become
the property of the CITY and this bid and the acceptance hereof may, at the CITY's option, be considered null and void.
Company Name: PFVT Motors, LLC dba Peoria Ford
Company Address: 9130 W Bell Rd Peoria, AZ 85382
Phone: 480-696-5930
Email: wesley.boswell@governmentautosales.com
By: Wesley Boswell
Print Name
Title: Government Account Manager
Signature: = "
Date: 07/02/2025
BID SCHEDULE
BID # PS-24-25-31
Purchase of Two New Regular Cab Trucks with Service Bodies
City of Santa Clarito, California
Fill out this form completely and submit with the bid response. Line item pricing must be entered on
BidNet. In the event any mathematical discrepancies are found, please refer to Section A, Bid
Instructions.
BIDDER must hold pricing for one hundred twenty (120) days following the bid due date. In the event a
final contract has not been awarded within this period, the City reserves the right to negotiate extensions
to this period.
Item No.
Description
Unit Price
1
One New 3/4-Ton 4x4 Regular Cab Service Body Truck
Trim: Base Model
Engine: V8 Gasoline
Transmission: Automatic
Drive Type: 4x4
Body: service body without lumber rack
Sets of Keys: 4
Options and Accessories: as indicated in the bid specifications
Supplemental Information (use additional pages if necessary):
$59,491.32
Engine family number: Group: RFMXD06.86BC
CARB-certified emission standard: Recognizes Tier 3 compliance; Bin 170 allowed
Wheelbase size: 142"
Alternator amps: 190 amp
Tire size and load range: LT245/75R17 Load Range E
Size and mounting location of standard fuel tank: 34 gallons
Tank mounted drivers side, under bed between cab and axle
Warranty specifications: 3YR / 36,000 miles Bumper to Bumper
Estimated delivery (days after contract award): 120 days ARO
2
One New One -Ton Regular Cab Service Body Truck
Trim: Base Model
Engine: V8 Gasoline
Transmission: Automatic
$57,772.45
Drive Type: 4x2
Body: service body with lumber rack
Sets of Keys: Four
Options and Accessories: as indicated in the bid specifications
Supplemental Information (use additional pages if necessary):
Engine family number: Group: RFMXD06.86BC
CARB-Certified emission standard: Recognizes Tier 3 compliance; Bin 170 allowed
Wheelbase size: 142"
Alternator amps: 190"
Tire size and load range: LT245/75R17 Load Range E
Size and mounting location of standard fuel tank: 34 gallons
Tank mounted drivers side, under bed between cab and axle
Warranty specifications: 3YR / 36,000 miles Bumper to Bumper
Estimated delivery (days after contract award): 120 days ARO
Subtotal
$ 117,263.77
Delivery and Shipping Charges (if Applicable)
$ 1,000.00 ($5
California State License and Vehicle Registration Fee
(CA exempt plates)
$ 508.00 ($25
Tire Fee
$ 23.30 ($11.
Other Charges or Fees: Please Specify:
$0
Sales Tax for Taxable Items Only (Los Angeles County at 9.75%):
$ 11,433.21
Total Base Bid Amount:
$130,228.28
TOTAL BASE BID AMOUNT IN WORDS:
One hundred and thirty thousand, two hundred and twenty eight dollars and twenty eight cents
D0 per unit)
per unit)
5 per unit)
ACKNOWLEDGEMENT AND ACCEPTANCE OF SPECIFICATIONS
BID # PS-24-25-31
Purchase of Two New Regular Cab Trucks with Service Bodies
City of Santa Clarita, California
By signing below, the undersigned acknowledges that they have:
Received and reviewed this bid package including all specifications as issued by the City of Santa
Clarita;
Fully understood the requirements, specifications, and expectations contained therein;
Accepted the bid documents including all specifications as the basis for providing a responsive
bid
The undersigned certifies that all goods and/or services proposed will conform to the specifications and
requirements contained in these bid documents, unless specifically noted otherwise in the bid response.
�
Signature: Date: 07/02/2025
Name: Wesley Boswell
Title: Government Account Manager
Company Name: PFVT Motors, LLC dba Peoria Ford
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
BID # PS-24-25-31
Purchase of Two New Regular Cab Trucks with Service Bodies
City of Santa Clarito, California
To the CITY OF SANTA CLARITA:
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106, the
Bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person,
partnership, company, association, organization, or corporation; that the bid is genuine and not
collusive or sham; that the Bidder has not directly or indirectly induced or solicited any other bidder
to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed
with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that
the Bidder has not in any manner, directly or indirectly, sought by agreement, communication, or
conference with anyone to fix the bid price of the Bidder or any other bidder, or to fix any overhead,
profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage
against the public body awarding the contract of anyone interested in the proposed contract; that all
statements contained in the bid are true; and, further, that the Bidder has not, directly or indirectly,
submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged
information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership,
company association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
THE BIDDER'S EXECUTION ON THE SIGNATURE PORTION OF THE "BIDDER'S CERTIFICATION" SHALL
ALSO CONSTITUTE AN ENDORSEMENT AND EXECUTION OF THOSE CERTIFICATIONS WHICH FORM A
PART OF THE PROPOSAL. BIDDERS ARE CAUTIONED THAT MAKING A FALSE CERTIFICATION MAY
SUBJECT THE CERTIFIER TO CRIMINAL PROSECUTION.
NON -COLLUSION AFFIDAVIT
BID # PS-24-25-31
Purchase of Two New Regular Cab Trucks with Service Bodies
City of Santa Clarito, California
TO BE EXECUTED BY EACH BIDDER OF A PRINCIPAL CONTRACT
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )
Wesley Boswell being first duly sworn deposes and says that he/she is
the Government Account Manager (sole owner, a partner, president, etc.) of
PFVT Motors, LLC dba Peoria Ford the party making the foregoing bid; that such
bid is not made in the interest of or behalf of any undisclosed person, partnership, company, association,
organization or corporation, that such bid is genuine and not collusive or sham, that said BIDDER has not
directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, or that anyone shall
refrain from bidding, that said BIDDER has not in any manner, directly or indirectly sought by agreements,
communication or conference with anyone to fix the bid price of said BIDDER or of any other BIDDER, or to
fix the overhead, profit, or cost element of such bid price, or of that of any other BIDDER, or to secure any
advantage against the public body awarding the Contract or anyone interested in the proposed Contract;
that all statements contained in such bid are true, and further, that said BIDDER has not, directly or indirectly,
submitted its bid price, or any breakdown thereof, or the contents thereof, or divulged information or date
relative thereto, or paid and will not pay any fee in connection, therewith to any corporation, partnership,
company, association, organization, bid depository, or to any member or CITY thereof, or to any other
individual information or date relative thereto, or paid and will not pay any fee in connection, therewith to
any corporation, partnership, company association, organization, bid depository, or to any member or CITY
thereof, or to any other individual, except to such person or persons as have a partnership or other financial
interest with said BIDDER in his general business.
Bidder:
Signature
Title Government Account Manager
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F2B)
Price Level: 530
Client Proposal
Prepared by:
Wesley Boswell
Office: 480-696-5930
Email: wesley.boswell@governmentautosales.com
Date: 06/15/2025
Peoria Ford Commercial Fleet 117338 N. 92nd Ave., Peoria, Arizona, 85382
460�-w Office: 623-523-6151
Cc9.-
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs
Dimensions
• Conventional Capacity: 14,400 lbs. • GCWR: 21,000 lbs. • Fifth -wheel towing capacity: 14,200 lbs. • Gooseneck towing
capacity: 14,400 lbs. • Front brake diameter: 14.3" • Rear brake diameter: 14.3" • Cargo box length: 98.1" • Cargo box min
width: 50.5" • Cargo box volume: 78.5 cu.ft. • Pickup box depth: 21.1" • Cargo box max width: 66.9" • Cargo box tailgate
width: 60.5" • Cargo box length feet: 8.0 • Vehicle body length: 231.8" • Vehicle body width: 80.0" • Vehicle body height:
81.3" • Wheelbase: 142.0" • Vehicle turning radius: 23.8' • Front track: 68.3" • Rear track: 67.2" • Cab to axle: 56.1"
Frame section modulus: 10.7 cu.in. • Frame yield strength (psi): 50000.0 • Front bumper to front axle: 38.2" • Front
bumper to back of cab: 123.7" • Interior rear cargo volume: 11.6 cu.ft. • Max interior rear cargo volume: 11.6 cu.ft. • Total
passenger volume: 64.6 cu.ft. • Headroom first -row: 40.8" • Leg room first -row: 43.9" • Shoulder room first -row: 66.7" • Hip
room first -row: 62.5"
Powertrain
• Spark ignition system • 6.8L V-8 variable valve control, engine with 405HP • Engine cylinders: V-8 • Injection Type:
sequential MPI • Horsepower: 405 HP@5000 RPM • Torque: 445 lb.-ft.@4000 RPM • Radiator • TorgShift 10-speed
automatic • Part-time 4WD • Four-wheel drive • Recommended fuel: regular unleaded • All -speed ABS and driveline
traction control • Electronic transfer case shift • Auto locking hub control
Fuel Economy and Emissions
• Gasoline secondary fuel type • Federal emissions • E85 additional fuel types
Suspension and Handling
• Firm ride suspension • Heavy-duty front shock absorbers • Heavy-duty rear shock absorbers
Driveability
• 4-wheel disc brakes • Front and rear ventilated disc brakes • 4-wheel antilock (ABS) brakes • Four channel ABS brakes
Brake assist system • Hill Start Assist • Mono -beam rigid axle front suspension • Front anti -roll bar • Front coil springs
Rigid axle rear suspension • Leaf spring rear suspension • Hydraulic power -assist steering system • Re -circulating ball
steering • 2-wheel steering system
Body Exterior
• Trailer wiring harness • Dynamic Hitch Assist vehicle to trailer hitching assist • 2 doors • Standard style pickup box
Pickup bed -rail protectors • Monotone paint • Black side window trim • Black door handles • Black windshield trim • Black
front bumper • 2 front tow hooks • Black rear bumper • Rear bumper step • Black front bumper rub strip • Black grille
Convex spotter in driver and passenger side door mirrors • Manual extendable trailer mirrors • Turn signal indicator in door
mirrors • Black door mirrors • Tailgate • LT245/75RS17 AS BSW front and rear tires • 17 x 7.5-inch front and rear argent
steel wheels
Convenience
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
2
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
• Power door locks with 2 stage unlocking • Keyfob activated door locks • All -in -one remote fob and ignition key • Auto -
locking doors • Power tailgate/rear door lock • Cruise control with steering wheel mounted controls • Day/Night rearview
mirror • Power first -row windows • Integrated side steps • Fixed rear windshield • Front beverage holders • Illuminated
locking glove box • 6 beverage holders • Illuminated glove box • Instrument panel covered bin • Dashboard storage
Retained accessory power • Trip computer * Upfitter switches • Over the air updates • PRND in IP
Comfort
• Manual climate control • Cabin air filter • Cloth headliner material • Full headliner coverage • Full vinyl floor covering • Full
floor coverage • Urethane steering wheel • Manual tilting steering wheel • Manual telescopic steering wheel
Seats and Trim
• Seating capacity: 3 •40-20-40 split -bench front seat • Driver seat with 4-way directional controls • Front passenger seat
with 4-way directional controls • Height adjustable front seat head restraints • Manual front seat head restraint control
Split -bench front seat • Front seat center armrest • Front seat armrest storage • Manual reclining driver seat • Manual
driver seat fore/aft control • Manual reclining passenger seat • Manual passenger seat fore/aft control • Manual driver seat
lumbar • Vinyl front seat upholstery
Entertainment Features
• 2 total number of 1st row displays • 8 inch primary display • Primary touchscreen display • AM/FM stereo radio • AM/FM
In -vehicle audio • AM radio • FM radio • Seek scan • SYNC 4 external memory control • Standard grade speakers
Speakers number: 4 • Steering wheel mounted audio controls • SYNC 4 voice activated audio controls • Speed sensitive
volume • Bluetooth wireless audio streaming • Fixed audio antenna
Lighting, Visibility and Instrumentation
• Digital/analog instrumentation display • Configurable instrumentation gauges • Trip odometer • In -radio display clock
Compass • Exterior temperature display • Driver information center • Tachometer • Oil pressure gauge • Engine/electric
motor temperature gauge • Transmission fluid temperature gauge • Engine hour meter • Gauge cluster display size
(inches): 4.20 • Light tinted windows • Reflector headlights • Halogen headlights • AutoLamp auto on/off headlight control
Multiple enclosed headlights • Delay -off headlights • DRL preference setting • Variable intermittent front windshield wipers
• Illuminated entry • Front reading lights • Variable instrument panel light • Daytime running lights • High mounted center
stop light • Remote activated perimeter approach lighting • Fade interior courtesy lights • Pickup box cargo light
Technology and Telematics
• SYNC 4 911 Assist emergency SOS system via mobile device • SYNC 4 handsfree wireless device connectivity • Smart
device wireless mirroring • FordPass App mobile app access • FordPass Connect 5G mobile hotspot internet access • 2
USB ports
Safety and Security
• Driver front impact airbag • Seat mounted side impact driver airbag • Safety Canopy System curtain first -row overhead
airbags • Cancellable front passenger air bag • Seat mounted side impact front passenger airbag • 6 airbags • Front height
adjustable seatbelts • SecuriLock immobilizer • Ford Security Package (1-year included with activation) security system
Remote panic alarm • Rear mounted camera • AdvanceTrac w/Roll Stability Control electronic stability control system with
anti -rollover
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
3
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Dimensions
General Weights
Curb weight
6,148 lbs.
GVWR
10,000 lbs.
Trailering Weights
Fifth -wheel towing capacity
14,200 lbs.
Conventional capacity
14,400 lbs.
Front Weights
Front curb weight
3,631 lbs.
Axle capacity front _ _ _ _ _ _ _ _
_ _ _ _ _6,000 Ibs.
Tire/wheel capacity front
6,390 Ibs.
Rear Weights
GAWR rear
6,340 Ibs.
Spring rating rear
6,340 Ibs.
Off Road
Min ground clearance
8.5"
Approach angle
17.2
Exterior Measurements
Vehicle body length
231.8"
Vehicle body height
81.3"
Front brake diameter
14.3"
Rear brake diameter
14.3"
Cargo box volume
78.5 cu.ft.
Cargo box max width _____________66.9"
Cargo box length feet
8.0
Rear track
67.2"
Cab to axle
56.1"
Frame yield strength (psi)
50000.0
Front bumper to back of cab
123.7"
Interior Measurements
Interior rear cargo volume
11.6 cu.ft.
Interior Volume
Total passenger volume
64.6 cu.ft.
Headroom
Headroom first -row 40.8"
Legroom
Rear curb weight 2,517 lbs.
Payload 3,814 lbs.
Gooseneck towing capacity 14,400 lbs.
GCWR 21,000 lbs.
* GAWR front 4,400 Ibs.
* Spring rating front _ _ _ _ _ _ _ _ _ _ _ _ _4,400 Ibs.
Axle capacity rear 7,280 Ibs.
Tire/wheel capacity rear 6,390 Ibs.
Loading floor height 37.6 "
Departure angle 21.6
Vehicle body width
80.0"
Wheelbase
142.0"
Cargo box length
98.1"
Cargo box min width
50.5"
Pickup box depth
21.1"
Cargo box tailgate width
60.5"
Front track
68.3"
Vehicle turning radius
23.8'
Frame section modulus
10.7 cu.in.
Front bumper to front axle
38.2"
Max interior rear cargo volume 11.6 cu.ft.
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
4
Prepared by: Wesley Boswell
06/15/2025
Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 85382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip &
Specs (cont'd)
Leg room first -row
43.9"
Shoulder Room
Shoulder room first -row
66.7"
Hip Room
Hip room first -row
62.5"
Powertrain
Engine
Engine 6.8L V-8 variable valve control, engine with
405H P
Engine cylinders V-8
Engine location Front mounted engine
Engine mounting direction Longitudinal mounted
engine
Cylinder head material Aluminum cylinder head
Engine Specs
Displacement 6.8L
Bore 4.22"
Compression ratio 10.8
Engine Power
Horsepower 405 HP@5000 RPM
Alternator
* Alternator amps 190A
Battery
Battery amps
Battery rating
Engine Extras
Radiator
Transmission
Valves per cylinder 2
Injection type sequential MPI
Ignition Spark ignition system
Engine block material Iron engine block
cc 415 cu.in.
Stroke 3.68"
SAEJ1349 AUG2004 compliant
Torque 445 lb.-ft.@4000 RPM
* Alternator type Heavy-duty alternator
68Ah Battery type HD lead acid battery
750CCA Battery run down protection Battery run down
protection
Radiator
Transmission TorgShift 10-speed automatic
Overdrive transmission
Overdrive transmission
First gear ratio
4.696
Third gear ratio
2.146
Fifth gear ratio
1.52
Reverse gear ratio
4.866
Eighth gear ratio
0.854
Transmission electronic control
Transmission
electronic control
Lock -up transmission
Lock -up transmission
Second gear ratio
2.985
Fourth gear ratio
1.769
Sixth gear ratio _____________1.275
Seventh gear ratio
1
Ninth gear ratio
0.689
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
5
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Tenth gear ratio 0.636 Stall ratio 1.97
Selectable mode transmission Selectable mode Sequential shift control SelectShift Sequential shift
transmission control
Transmission oil cooler Transmission oil cooler
Drive Type
4WD type Part-time 4WD
Drivetrain
Axle ratio 3.73
Exhaust
Tailpipe Stainless steel single exhaust
Fuel
Fuel type regular unleaded
Fuel Tank
Fuel tank capacity 34.00 gal.
Drive Feature
Traction control All -speed ABS and driveline traction
control
Transfer case Electronic transfer case shift
Fuel Economy and Emissions
Fuel Economy
Secondary fuel type Gasoline secondary fuel type
Emissions
Emissions Federal emissions
Fuel Economy (Alternate 1)
Additional fuel types E85 additional fuel types
Suspension and Handling
Suspension
Suspension
Firm ride suspension
Rear shock absorbers _ _ _ _ _Heavy-duty rear shock
absorbers
Driveability
Brakes
Drive type Four-wheel drive
Locking hub control Auto locking hub control
Front shock absorbers Heavy-duty front shock
absorbers
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
6
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Brake type 4-wheel disc brakes
ABS brakes Four channel ABS brakes
Brake Assistance
Hill start assist Hill Start Assist
Front Suspension
Front anti -roll Front anti -roll bar
Front Spring
Regular front springs Regular front springs
Rear Spring
Springs rear Rear leaf springs
Rear Suspension
Suspension type rear Leaf spring rear suspension
Steering
Steering Hydraulic power -assist steering system
Steering type number of wheels 2-wheel steering
system
Exterior
Front Wheels
Front wheels diameter
17"
Rear Wheels
Rear wheels diameter
17"
Front And Rear Wheels
Appearance
argent
Front Tires
Aspect
75
Sidewalls
BSW
Tread
AS
Width
245mm
Rear Tires
Aspect
75
Sidewalls _ _ _ _ _
BSW
Tread
AS
Width
245mm
Ventilated brakes Front and rear ventilated disc
brakes
ABS brakes 4-wheel antilock (ABS) brakes
Brake assist system Brake assist system
Suspension ride type front Mono -beam rigid axle front
suspension
Springs front Front coil springs
Rear springs Heavy-duty rear springs
Suspension ride type rear Rigid axle rear suspension
Steering type Re -circulating ball steering
Front wheels width 7.5"
Rear wheels width 7.5"
Material steel
Diameter
17"
Speed
S
Type
LT
Front wheel - RPM
649
Diameter
17"
Speed
S
Type
LT
Rear wheel - RPM
649
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
7
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB
SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Body Exterior
Trailering
Towing class Class V tow rating
Towing hitch
Trailer hitch
Towing wiring harness Trailer wiring harness
Towing trailer sway
Trailer sway control
Exterior Features
Box style Standard style pickup box
Number of doors
2 doors
Body
Body panels Aluminum body panels with side impact
beams
Mirrors
Convex spotter Convex spotter in driver and
Turn signal in door mirrors
Turn signal indicator in
passenger side door mirrors
door mirrors
Spare Tire
Spare tire Full-size spare tire with steel wheel
Spare tire location
Crank -down spare tire
Tires
Front tires LT load rating E
Rear tires LT load rating
E
Wheels
Wheel covers Wheel hub covers
Convenience
Door Locks
Door locks Power door locks with 2 stage unlocking Keyfob door locks Keyfob activated door locks
All -in -one key All -in -one remote fob and ignition key Auto door locks Auto -locking doors
Tailgate control Power tailgate/rear door lock
Cruise Control
Cruise control Cruise control with steering wheel
mounted controls
Rear View Mirror
Day/Night rearview mirror Day/Night rearview mirror
Exterior Mirrors
Door mirrors Power door mirrors Folding door mirrors Manual folding door mirrors
Heated door mirrors Heated driver and passenger
side door mirrors
Front Side Windows
First -row windows Power first -row windows
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
8
Prepared by: Wesley Boswell
06/15/2025
Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip &
Specs (cont'd)
Overhead Console
Overhead console
Full overhead console Overhead console storage Overhead console storage
Passenger Visor
Visor passenger mirror_
_ _ _ Passenger visor mirror
Power Outlets
12V power outlets
2 12V power outlets
Pickup Box
Boxside steps
Integrated side steps
Rear Windshield
Rear windshield
Fixed rear windshield
Storage
Number of beverage holders 6 beverage holders Beverage holders Front beverage holders
Glove box _ _ _ _ _ _ _ _ Illuminated locking glove box Illuminated glove box Illuminated glove box
Instrument panel storage Instrument panel covered Dashboard storage Dashboard storage
bin
Windows Feature
One -touch up window Driver and passenger one -
touch up windows
Miscellaneous
Trip computer Trip computer
* Upfitter switches Upfitter switches
Over the air updates Over the air updates
Comfort
Climate Control
Climate control
Manual climate control
Headliner
Headliner material
Cloth headliner material
Floor Trim
Floor covering
Full vinyl floor covering
Steering Wheel
Steering wheel material
Urethane steering wheel
Steering wheel tilt Manual tilting steering wheel
Seats and Trim
One -touch down window Driver and passenger one -
touch down windows
PRND in IP PRND in IP
Accessory power _ _ _ _ _ Retained accessory power
Cabin air filter Cabin air filter
Headliner coverage
Floor coverage
Full headliner coverage
Full floor coverage
Steering wheel telescopic Manual telescopic steering
wheel
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
9
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Seat Capacity
Seating capacity 3
Front Seats
Front seat type Split -bench front seat
Driver seat fore/aft control Manual driver seat fore/aft
control
Split front seats 40-20-40 split -bench front seat
Passenger seat fore/aft control Manual passenger
seat fore/aft control
Front head restraint control Manual front seat head
restraint control
Armrests front storage Front seat armrest storage
Lumbar Seats
Driver lumbar Manual driver seat lumbar
Front Seat Trim
Front seat upholstery Vinyl front seat upholstery
Interior Accents
Interior accents Chrome interior accents
Gearshifter Material
Gearshifter material Urethane gear shifter material
Entertainment Features
Displays
Primary touchscreen display Primary touchscreen
display
Primary display size 8 inch primary display
Radio Features
External memory SYNC 4 external memory control
Speakers
Speakers Standard grade speakers
Audio Features
Steering mounted audio control Steering wheel
mounted audio controls
Driver seat direction Driver seat with 4-way directional
controls
Passenger seat direction Front passenger seat with 4-
way directional controls
Reclining passenger seat Manual reclining passenger
seat
Front head restraints_ _ _Height adjustable front seat
head restraints
Armrests front center_ _ _ _Front seat center armrest
Reclining driver seat Manual reclining driver seat
Front seatback upholstery _ _ _ _ Vinyl front seatback
upholstery
Number of first -row displays 2 total number of 1 st row
displays
Seek scan Seek scan
Speakers number 4
Speed sensitive volume Speed sensitive volume
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
10
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Voice activated audio SYNC 4 voice activated audio
controls
Lighting, Visibility and Instrumentation
Instrumentation
Trip odometer Trip odometer
Configurable instrumentation gauges Configurable
instrumentation gauges
Instrumentation Displays
Temperature display Exterior temperature display
Clock In -radio display clock
Instrumentation Gauges
Tachometer Tachometer
Transmission temperature gauge Transmission fluid
temperature gauge
Gauge cluster display size (inches) 4.20
Instrumentation Warnings
Engine temperature warning Engine temperature
warning
Low fuel warning Low fuel warning
Battery charge warning Battery charge warning
Key in vehicle warning Key in vehicle warning
Service interval warning Service interval indicator
Glass
Tinted windows Light tinted windows
Headlights
Headlights Halogen headlights
Auto headlights AutoLamp auto on/off headlight
control
Delay off headlights Delay -off headlights
Front Windshield
Wipers Variable intermittent front windshield wipers
Interior Lighting
Illuminated entry Illuminated entry
Front reading lights Front reading lights
Lights
Wireless streaming Bluetooth wireless audio
streaming
Instrumentation display Digital/analog instrumentation
display
Driver information center Driver information center
Compass Compass
Oil pressure gauge Oil pressure gauge
Engine/electric motor temperature
gauge Engine/electric motor temperature gauge
Engine hour meter Engine hour meter
Oil pressure warning Oil pressure warning
Low brake fluid warning Low brake fluid warning
Headlights on reminder Headlights on reminder
Door ajar warning Door ajar warning
Low tire pressure warning Tire specific low air
pressure warning
Headlight type Reflector headlights
Multiple headlights Multiple enclosed headlights
DRL preference setting DRL preference setting
Variable panel light Variable instrument panel light
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
11
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Selected Equip & Specs (cont'd)
Running lights Daytime running lights Interior courtesy lights Fade interior courtesy lights
High mount stop light High mounted center stop light Pickup box cargo light Pickup box cargo light
Perimeter approach lighting Remote activated
perimeter approach lighting
Technology and Telematics
Connectivity
Handsfree _ _ _ _ SYNC 4 handsfree wireless device
connectivity
Emergency SOS SYNC 4 911 Assist emergency SOS
system via mobile device
Internet Access
Internet access FordPass Connect 5G mobile hotspot
internet access
USB Ports
USB ports 2 USB ports
Safety and Security
Airbags
Front impact airbag driver Driver front impact airbag
Front impact airbag passenger Cancellable front
passenger air bag
Front side impact airbag passenger Seat mounted
side impact front passenger airbag
Seatbelts
Height adjustable seatbelts Front height adjustable
seatbelts
Security System
Immobilizer SecuriLock immobilizer
Security system _ _ _ _Ford Security Package (1-year
included with activation) security system
Cameras
Rear camera _ _ _ _ _ _ _ _ _ _Rear mounted camera
Traction Control
Electronic stability control AdvanceTrac w/Roll
Stability Control electronic stability control system
with anti -rollover
Smart device integration Smart device wireless
mirroring
Number of airbags 6 airbags
Front side impact airbag driver Seat mounted side
impact driver airbag
Overhead airbags Safety Canopy System curtain first -
row overhead airbags
Remote panic alarm Remote panic alarm
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
12
Ec9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Warranty
Standard Warranty
Basic Warranty
Basic warranty 36 months/36,000 miles
Powertrain Warranty
Powertrain warranty 60 months/60,000 miles
Corrosion Perforation
Corrosion perforation warranty 60 months/unlimited
Roadside Assistance Warranty
Roadside warranty 60 months/60,000 miles
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
13
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F21B)
Price Level: 530
As Configured Vehicle
Code Description
Base Vehicle
F2B
Base Vehicle Price (F2B)
Packages
600A
Order Code 600A
Includes:
Engine: 6.8L 2V DEVCT NA PFI V8 Gas
Transmission: TorgShift-G 10-Speed Automatic
Includes SelectShift and selectable drive modes: normal, eco, slippery
roads, tow/haul and off -road.
3.73 Axle Ratio
GVWR: 10,000lb Payload Package
Tires: LT245/75Rx17E BSW A/S
Spare may not be the same as road tire.
Wheels: 17 Argent Painted Steel
Includes painted hub covers/center ornaments.
HD Vinyl 40120140 Split Bench Seat
Includes center armrest, cupholder, storage and driver's side manual
lumbar.
- Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless
phone connection, cloud connected, AppLink with app catalog, 911
Assist, Apple CarPlay and Android Auto compatibility and digital owner's
manual.
Powertrain
99A
Engine: 6.81- 2V DEVCT NA PFI V8 Gas
44F Transmission: TorgShift-G 10-Speed Automatic
Includes SelectShift and selectable drive modes: normal, eco, slippery
roads, tow/haul and off -road.
X37 3.73 Axle Ratio
STDGV GVWR: 10,000 lb Payload Package
Wheels & Tires
TD8 Tires: LT245/75Rx17E BSW A/S
Spare may not be the same as road tire.
64A Wheels: 17" Argent Painted Steel
Includes painted hub covers/center ornaments.
Seats & Seat Trim
A HD Vinyl 40/20/40 Split Bench Seat
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
14
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
As Configured Vehicle (cont'd)
Code Description
Includes center armrest, cupholder, storage and driver's side manual
lumbar.
Other Options
142WB 142" Wheelbase
PAINT Monotone Paint Application
STDRD Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
Includes:
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless
phone connection, cloud connected, AppLink with app catalog, 911
Assist, Apple CarPlay and Android Auto compatibility and digital owner's
manual.
67D 190 Amp Alternator
66S Upfitter Switches (6)
Located in overhead console.
Fleet Options
WARANT Fleet Customer Powertrain Limited Warranty
Requires valid FIN code.
Ford is increasing the 5-year 60,000-mile limited powertrain warranty to 5-
years, 100,000 miles. Only Fleet purchasers with a valid Fleet
Identification Number (FIN code) will receive the extended warranty.
When the sale is entered into the sales reporting system with a sales type
fleet along with a valid FIN code, the warranty extension will automatically
be added to the vehicle. The extension will stay with the vehicle even if it
is subsequently sold to a non -fleet customer before the expiration. This
extension applies to both gas and diesel powertrains. Dealers can check
for the warranty extension on eligible fleet vehicles in OASIS. Please refer
to the Warranty and Policy Manual section 3.13.00 Gas Engine
Commercial Warranty. This change will also be reflected in the printed
Warranty Guided distributed with the purchase of every new vehicle.
Emissions
425 50-State Emissions System
Exterior Color
Z1 01 Oxford White
Interior Color
AS_03 Medium Dark Slate w/HD Vinyl 40/20/40 Split Bench Seat
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
15
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Vehicle Dimension and Performance Summary
Performance predictions in this report represent an estimate of vehicle performance based on standard operating
conditions. Variations in customer equipment, load configuration, ambient conditions, and/or operator driving techniques
can cause significant variations in vehicle performance. These values are not representative of results that may be shown
in actual dynamometer tests. This report should therefore be used as a guide for comparative vehicle performance.
Ik ww�a �
VIM V • n�1
f
Light Duty
GVWR _ _ _ _ _ _ _10,000 Ibs
GVW Totals
1 Payload - (Added Equipment) 0 Ibs
Occupants Weight _ _ _ _ _ _ _ _ 450 Ibs
Curb Weight (as configured) _ _ _ _ _ _ _ 6,148 Ibs
TOTAL 6,598 Ibs
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
16
Ec9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Vehicle Dimension and Performance Summary (cont'd)
Payload 3,814 Ibs
Useable Payload _ _ _ _ _ _ _ 3,364 Ibs
Maximum payload capabilities are for properly equipped vehicles with required equipment and
vary based on vehicle configuration, accessories, and option content.
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
17
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-250 4x4 SD Regular Cab 8' box 142" WB SRW XL (F213)
Price Level: 530
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
18
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Client Proposal
Prepared by:
Wesley Boswell
Office: 480-696-5930
Email: wesley.boswell@governmentautosales.com
Date: 06/15/2025
Peoria Ford Commercial Fleet 117338 N. 92nd Ave., Peoria, Arizona, 85382
460�-w Office: 623-523-6151
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs
Dimensions
• Conventional Capacity: 14,700 lbs. • GCWR: 21,000 lbs. • Fifth -wheel towing capacity: 14,500 lbs. • Gooseneck towing
capacity: 14,600 lbs. • Front brake diameter: 14.3" • Rear brake diameter: 14.3" • Cargo box length: 98.1" • Cargo box min
width: 50.5" • Cargo box volume: 78.5 cu.ft. • Pickup box depth: 21.1" • Cargo box max width: 66.9" • Cargo box tailgate
width: 60.5" • Cargo box length feet: 8.0 • Vehicle body length: 231.8" • Vehicle body width: 80.0" • Vehicle body height:
78.7" • Wheelbase: 142.0" • Vehicle turning radius: 24.6' • Front track: 68.3" • Rear track: 67.2" • Cab to axle: 56.1"
Frame section modulus: 10.7 cu.in. • Frame yield strength (psi): 50000.0 • Front bumper to front axle: 38.2" • Front
bumper to back of cab: 123.7" • Interior rear cargo volume: 11.6 cu.ft. • Max interior rear cargo volume: 11.6 cu.ft. • Total
passenger volume: 64.6 cu.ft. • Headroom first -row: 40.8" • Leg room first -row: 43.9" • Shoulder room first -row: 66.7" • Hip
room first -row: 62.5"
Powertrain
• Spark ignition system • 6.8L V-8 variable valve control, engine with 405HP • Engine cylinders: V-8 • Injection Type:
sequential MPI • Horsepower: 405 HP@5000 RPM • Torque: 445 lb.-ft.@4000 RPM • Radiator • TorgShift 10-speed
automatic • Rear -wheel drive • Recommended fuel: regular unleaded • All -speed ABS and driveline traction control
Fuel Economy and Emissions
• Gasoline secondary fuel type • Federal emissions • E85 additional fuel types
Suspension and Handling
• Firm ride suspension • Heavy-duty front shock absorbers • Heavy-duty rear shock absorbers
Driveability
• 4-wheel disc brakes • Front and rear ventilated disc brakes • 4-wheel antilock (ABS) brakes • Four channel ABS brakes
Brake assist system • Hill Start Assist • Twin I -Beam independent front suspension • Front anti -roll bar • Front coil springs
• Rigid axle rear suspension • Leaf spring rear suspension • Hydraulic power -assist steering system • Re -circulating ball
steering • 2-wheel steering system
Body Exterior
• Trailer wiring harness • Dynamic Hitch Assist vehicle to trailer hitching assist • 2 doors • Standard style pickup box
Pickup bed -rail protectors • Monotone paint • Black side window trim • Black door handles • Black windshield trim • Black
front bumper • 2 front tow hooks • Black rear bumper • Rear bumper step • Black front bumper rub strip • Black grille
Convex spotter in driver and passenger side door mirrors • Manual extendable trailer mirrors • Turn signal indicator in door
mirrors • Black door mirrors • Tailgate • LT275/65RS18 AS BSW front and rear tires • 18 x 8-inch front and rear argent
steel wheels
Convenience
• Power door locks with 2 stage unlocking • Keyfob activated door locks • All -in -one remote fob and ignition key • Auto -
locking doors • Power tailgate/rear door lock • Cruise control with steering wheel mounted controls • Day/Night rearview
mirror • Power first -row windows • Integrated side steps • Fixed rear windshield • Front beverage holders • Illuminated
locking glove box • 6 beverage holders • Illuminated glove box • Instrument panel covered bin • Dashboard storage
Retained accessory power • Trip computer * Upfitter switches • Over the air updates • PRND in IP
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
2
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Comfort
• Manual climate control • Cabin air filter • Cloth headliner material • Full headliner coverage • Full vinyl floor covering • Full
floor coverage • Urethane steering wheel • Manual tilting steering wheel • Manual telescopic steering wheel
Seats and Trim
• Seating capacity: 3 •40-20-40 split -bench front seat • Driver seat with 4-way directional controls • Front passenger seat
with 4-way directional controls • Height adjustable front seat head restraints • Manual front seat head restraint control
Split -bench front seat • Front seat center armrest • Front seat armrest storage • Manual reclining driver seat • Manual
driver seat fore/aft control • Manual reclining passenger seat • Manual passenger seat fore/aft control • Manual driver seat
lumbar • Vinyl front seat upholstery
Entertainment Features
• 2 total number of 1st row displays • 8 inch primary display • Primary touchscreen display • AM/FM stereo radio • AM/FM
In -vehicle audio • AM radio • FM radio • Seek scan • SYNC 4 external memory control • Standard grade speakers
Speakers number: 4 • Steering wheel mounted audio controls • SYNC 4 voice activated audio controls • Speed sensitive
volume • Bluetooth wireless audio streaming • Fixed audio antenna
Lighting, Visibility and Instrumentation
• Digital/analog instrumentation display • Configurable instrumentation gauges • Trip odometer • In -radio display clock
Compass • Exterior temperature display • Driver information center • Tachometer • Oil pressure gauge • Engine/electric
motor temperature gauge • Transmission fluid temperature gauge • Engine hour meter • Gauge cluster display size
(inches): 4.20 • Light tinted windows • Reflector headlights • Halogen headlights • AutoLamp auto on/off headlight control
Multiple enclosed headlights • Delay -off headlights • DRL preference setting • Variable intermittent front windshield wipers
• Illuminated entry • Front reading lights • Variable instrument panel light • Daytime running lights • High mounted center
stop light • Remote activated perimeter approach lighting • Fade interior courtesy lights • Pickup box cargo light
Technology and Telematics
• SYNC 4 911 Assist emergency SOS system via mobile device • SYNC 4 handsfree wireless device connectivity • Smart
device wireless mirroring • FordPass App mobile app access • FordPass Connect 5G mobile hotspot internet access • 2
USB ports
Safety and Security
• Driver front impact airbag • Seat mounted side impact driver airbag • Safety Canopy System curtain first -row overhead
airbags • Cancellable front passenger air bag • Seat mounted side impact front passenger airbag • 6 airbags • Front height
adjustable seatbelts • SecuriLock immobilizer • Ford Security Package (1-year included with activation) security system
Remote panic alarm • Rear mounted camera • AdvanceTrac w/Roll Stability Control electronic stability control system with
anti -rollover
Dimensions
General Weights
Curb weight 5,854 lbs. Rear curb weight 2,532 lbs.
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
3
Prepared by: Wesley Boswell
06/15/2025
Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB
SRW XL (F3A)
Price Level: 530
Selected Equip & Specs
(cont'd)
GVWR
10,500lbs.
Payload
4,557lbs.
Trailering Weights
Fifth -wheel towing capacity
14,500 lbs.
Gooseneck towing capacity
14,600 lbs.
Conventional capacity
14,700 lbs.
GCWR
21,000 lbs.
Front Weights
Front curb weight
3,322 lbs.
GAWR front
4,100 lbs.
Axle capacity front
5,300 lbs.
Spring rating front
4,100 lbs.
Tire/wheel capacity front
6,830 lbs.
Rear Weights
GAWR rear
6,780 lbs.
Axle capacity rear
7,280 lbs.
Spring rating rear
6,780 lbs.
Tire/wheel capacity rear
6,830 lbs.
Off Road
Min ground clearance
8.7"
Loading floor height
36.2 "
Approach angle
16.9
Departure angle
19.2
Exterior Measurements
Vehicle body length
231.8"
Vehicle body height
78.7"
Front brake diameter _____________14.3"
Rear brake diameter
14.3"
Cargo box volume
78.5 cu.ft.
Cargo box max width
66.9"
Cargo box length feet
8.0
Rear track
67.2"
Cab to axle
56.1"
Frame yield strength (psi) _ _ _ _ _ _
_ _ _ _ _50000.0
Front bumper to back of cab _ _ _ _
_ _ _ _ _ _ 123.7"
Interior Measurements
Interior rear cargo volume
11.6 cu.ft.
Interior Volume
Total passenger volume
64.6 cu.ft.
Headroom
Headroom first -row
40.8"
Legroom
Leg room first -row
43.9"
Shoulder Room
Shoulder room first -row
66.7"
Hip Room
Vehicle body width
80.0"
Wheelbase
142.0"
Cargo box length
98.1"
Cargo box min width
50.5"
Pickup box depth _____________21.1"
Cargo box tailgate width
60.5"
Front track
68.3"
Vehicle turning radius
24.6'
Frame section modulus
10.7 cu.in.
Front bumper to front axle
38.2"
Max interior rear cargo volume 11.6 cu.ft.
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
4
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Hip room first -row 62.5"
Powertrain
Engine
Engine 6.8L V-8 variable valve control, engine with
405H P
Engine cylinders V-8
Engine location Front mounted engine
Engine mounting direction Longitudinal mounted
engine
Cylinder head material Aluminum cylinder head
Engine Specs
Displacement 6.8L
Bore 4.22"
Compression ratio 10.8
Engine Power
Horsepower 405 HP@5000 RPM
Alternator
* Alternator amps 190A
Battery
Battery amps 68Ah
Battery rating 750CCA
Engine Extras
Radiator
Transmission
Radiator
Transmission TorgShift 10-speed automatic
Overdrive transmission _ _ _ _
Overdrive transmission
First gear ratio
4.696
Third gear ratio
2.146
Fifth gear ratio
1.52
Reverse gear ratio
4.866
Eighth gear ratio
0.854
Tenth gear ratio
0.636
Selectable mode transmission
Selectable mode
transmission
Transmission oil cooler
Transmission oil cooler
Valves per cylinder 2
Injection type sequential MPI
Ignition Spark ignition system
Engine block material Iron engine block
cc 415 cu.in.
Stroke 3.68"
SAEJ1349 AUG2004 compliant
Torque 445 lb.-ft.@4000 RPM
* Alternator type Heavy-duty alternator
Battery type HD lead acid battery
Battery run down protection Battery run down
protection
Transmission electronic control Transmission
electronic control
Lock -up transmission
Lock -up transmission
Second gear ratio
2.985
Fourth gear ratio
1.769
Sixth gear ratio
_____________1.275
Seventh gear ratio
1
Ninth gear ratio
0.689
Stall ratio
1.97
Sequential shift control
SelectShift Sequential shift
control
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
5
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Drive Type
Drive type Rear -wheel drive
Drivetrain
Axle ratio 3.73
Exhaust
Tailpipe Stainless steel single exhaust
Fuel
Fuel type regular unleaded
Fuel Tank
Fuel tank capacity _____________34.00gal.
Drive Feature
Traction control All -speed ABS and driveline traction
control
Fuel Economy and Emissions
Fuel Economy
Secondary fuel type _ _ Gasoline secondary fuel type
Emissions
Emissions Federal emissions
Fuel Economy (Alternate 1)
Additional fuel types E85 additional fuel types
Suspension and Handling
Suspension
Suspension Firm ride suspension
Rear shock absorbers _ _ _ _ _Heavy-duty rear shock
absorbers
Driveability
Brakes
Brake type 4-wheel disc brakes
ABS brakes Four channel ABS brakes
Brake Assistance
Hill start assist Hill Start Assist
Front shock absorbers _ _ _ _ Heavy-duty front shock
absorbers
Ventilated brakes Front and rear ventilated disc
brakes
ABS brakes 4-wheel antilock (ABS) brakes
Brake assist system Brake assist system
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
6
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB
SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Front Suspension
Front anti -roll Front anti -roll bar
Suspension ride type front
Twin I -Beam independent
front suspension
Front Spring
Regular front springs _ _ _ _ _ _ Regular front springs
Springs front
Front coil springs
Rear Spring
Springs rear Rear leaf springs
Rear springs
Heavy-duty rear springs
Rear Suspension
Suspension type rear Leaf spring rear suspension
Suspension ride type rear
Rigid axle rear suspension
Steering
Steering Hydraulic power -assist steering system
Steering type
Re -circulating ball steering
Steering type number of wheels _ _ _2-wheel steering
system
Exterior
Front Wheels
Front wheels diameter 18"
Rear Wheels
Rear wheels diameter 18"
Front And Rear Wheels
Appearance argent
Front Tires
Front wheels width
a
Rear wheels width 8"
Material steel
Aspect
65
Diameter
18„
Sidewalls
BSW
Speed
S
Tread
AS
Type
LT
Width
275mm
Front wheel - RPM
646
Rear Tires
Aspect
65
Diameter
18"
Sidewalls
BSW
Speed
S
Tread
AS
Type
LT
Width
275mm
Rear wheel - RPM
646
Body Exterior
Trailering
Towing class Class V tow rating
Towing wiring harness Trailer wiring harness
Towing trailer sway Trailer sway control
Towing hitch Trailer hitch
-Towing brake controller Trailer brake controller
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
7
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Exterior Features
Box style Standard style pickup box Number of doors 2 doors
Body
Body panels Aluminum body panels with side impact
beams
Mirrors
Convex spotter Convex spotter in driver and Turn signal in door mirrors _ _ Turn signal indicator in
passenger side door mirrors door mirrors
Spare Tire
Spare tire Full-size spare tire with steel wheel Spare tire location Crank -down spare tire
Tires
Front tires LT load rating E Rear tires LT load rating E
Wheels
Wheel covers Wheel hub covers
Convenience
Door Locks
Door locks Power door locks with 2 stage unlocking
All -in -one key_ All -in -one remote fob and ignition key
Tailgate control Power tailgate/rear door lock
Cruise Control
Cruise control Cruise control with steering wheel
mounted controls
Rear View Mirror
Day/Night rearview mirror Day/Night rearview mirror
Exterior Mirrors
Door mirrors Power door mirrors
Heated door mirrors Heated driver and passenger
side door mirrors
Front Side Windows
First -row windows Power first -row windows
Overhead Console
Overhead console Full overhead console
Passenger Visor
Visor passenger mirror_ _ _ _ Passenger visor mirror
Keyfob door locks _ _ _ _ Keyfob activated door locks
Auto door locks Auto -locking doors
Folding door mirrors Manual folding door mirrors
Overhead console storage Overhead console storage
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
8
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 85382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Power Outlets
12V power outlets 2 12V power outlets
Pickup Box
Boxside steps Integrated side steps
Rear Windshield
Rear windshield Fixed rear windshield
Storage
Number of beverage holders 6 beverage holders Beverage holders _ _ _ _ _ _ _Front beverage holders
Glove box _ _ _ _ _ _ _ _ Illuminated locking glove box Illuminated glove box Illuminated glove box
Instrument panel storage Instrument panel covered Dashboard storage Dashboard storage
bin
Windows Feature
One -touch up window Driver and passenger one -
touch up windows
Miscellaneous
Trip computer
* Upfitter switches
Trip computer
Upfitter switches
Over the air updates Over the air updates
Comfort
Climate Control
Climate control Manual climate control
Headliner
Headliner material Cloth headliner material
Floor Trim
Floor covering Full vinyl floor covering
Steering Wheel
Steering wheel material Urethane steering wheel
Steering wheel tilt Manual tilting steering wheel
Seats and Trim
Seat Capacity
Seating capacity 3
Front Seats
One -touch down window Driver and passenger one -
touch down windows
PRND in IP PRND in IP
Accessory power Retained accessory power
Cabin air filter Cabin air filter
Headliner coverage Full headliner coverage
Floor coverage Full floor coverage
Steering wheel telescopic Manual telescopic steering
wheel
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
9
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Front seat type Split -bench front seat
Driver seat fore/aft control Manual driver seat fore/aft
control
Split front seats _ _ _ _ 40-20-40 split -bench front seat
Passenger seat fore/aft control Manual passenger
seat fore/aft control
Front head restraint control Manual front seat head
restraint control
Armrests front storage Front seat armrest storage
Lumbar Seats
Driver lumbar
Front Seat Trim
Front seat upholstery
Interior Accents
Interior accents
Gearshifter Material
Gearshifter material
Entertainment Features
Manual driver seat lumbar
Vinyl front seat upholstery
Chrome interior accents
Urethane gear shifter material
Displays
Primary touchscreen display Primary touchscreen
display
Primary display size 8 inch primary display
Radio Features
External memory_ _SYNC 4 external memory control
Speakers
Speakers Standard grade speakers
Audio Features
Steering mounted audio control Steering wheel
mounted audio controls
Voice activated audio SYNC 4 voice activated audio
controls
Lighting, Visibility and Instrumentation
Instrumentation
Driver seat direction Driver seat with 4-way directional
controls
Passenger seat direction Front passenger seat with 4-
way directional controls
Reclining passenger seat Manual reclining passenger
seat
Front head restraints_ _ _Height adjustable front seat
head restraints
Armrests front center Front seat center armrest
Reclining driver seat Manual reclining driver seat
Front seatback upholstery Vinyl front seatback
upholstery
Number of first -row displays 2 total number of 1 st row
displays
Seek scan Seek scan
Speakers number 4
Speed sensitive volume Speed sensitive volume
Wireless streaming _ _ _ _ _ Bluetooth wireless audio
streaming
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
10
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Trip odometer Trip odometer
Instrumentation display Digital/analog instrumentation
display
Configurable instrumentation gauges Configurable
instrumentation gauges
Instrumentation Displays
Temperature display Exterior temperature display
Driver information center Driver information center
Clock In -radio display clock
Compass Compass
Instrumentation Gauges
Tachometer Tachometer
Oil pressure gauge Oil pressure gauge
Transmission temperature gauge Transmission fluid
Engine/electric motor temperature
temperature gauge
gauge Engine/electric motor temperature gauge
Gauge cluster display size (inches) 4.20
Engine hour meter Engine hour meter
Instrumentation Warnings
Engine temperature warning_ _ _Engine temperature
warning
Low fuel warning Low fuel warning
Battery charge warning Battery charge warning
Key in vehicle warning Key in vehicle warning
Service interval warning Service interval indicator
Glass
Tinted windows Light tinted windows
Headlights
Headlights Halogen headlights
Auto headlights AutoLamp auto on/off headlight
control
Delay off headlights Delay -off headlights
Front Windshield
Wipers Variable intermittent front windshield wipers
Interior Lighting
Illuminated entry Illuminated entry
Front reading lights Front reading lights
Lights
Oil pressure warning Oil pressure warning
Low brake fluid warning Low brake fluid warning
Headlights on reminder Headlights on reminder
Door ajar warning Door ajar warning
Low tire pressure warning Tire specific low air
pressure warning
Headlight type Reflector headlights
Multiple headlights Multiple enclosed headlights
DRL preference setting _ _ _ _DRL preference setting
Variable panel light Variable instrument panel light
Running lights Daytime running lights Interior courtesy lights Fade interior courtesy lights
High mount stop light High mounted center stop light Pickup box cargo light Pickup box cargo light
Perimeter approach lighting Remote activated
perimeter approach lighting
Technology and Telematics
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
11
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Selected Equip & Specs (cont'd)
Connectivity
Handsfree _ _ _ _ SYNC 4 handsfree wireless device
connectivity
Emergency SOS SYNC 4 911 Assist emergency SOS
system via mobile device
Internet Access
Internet access FordPass Connect 5G mobile hotspot
internet access
USB Ports
USB ports 2 USB ports
Safety and Security
Airbags
Front impact airbag driver Driver front impact airbag
Front impact airbag passenger_ _ _ Cancellable front
passenger air bag
Front side impact airbag passenger Seat mounted
side impact front passenger airbag
Seatbelts
Height adjustable seatbelts Front height adjustable
seatbelts
Security System
Immobilizer SecuriLock immobilizer
Security system _ _ _ _Ford Security Package (1-year
included with activation) security system
Cameras
Rear camera
Traction Control
Rear mounted camera
Electronic stability control AdvanceTrac w/Roll
Stability Control electronic stability control system
with anti -rollover
Smart device integration Smart device wireless
mirroring
Number of airbags 6 airbags
Front side impact airbag driver_ _ Seat mounted side
impact driver airbag
Overhead airbags Safety Canopy System curtain first -
row overhead airbags
Remote panic alarm Remote panic alarm
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
12
Ec9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Warranty
Standard Warranty
Basic Warranty
Basic warranty 36 months/36,000 miles
Powertrain Warranty
Powertrain warranty 60 months/60,000 miles
Corrosion Perforation
Corrosion perforation warranty 60 months/unlimited
Roadside Assistance Warranty
Roadside warranty 60 months/60,000 miles
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
13
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
As Configured Vehicle
Code Description
Base Vehicle
F3A
Base Vehicle Price (F3A)
Packages
610A
Order Code 610A
Includes:
Engine: 6.8L 2V DEVCT NA PFI V8 Gas
Transmission: TorgShift-G 10-Speed Automatic
Includes SelectShift and selectable drive modes: normal, eco, slippery
roads, tow/haul and trail.
3.73 Axle Ratio
GVWR: 10,500lb Payload Package
Tires: LT275/65Rx18E BSW A/S
Spare may not be the same as road tire.
Wheels: 18" Argent Painted Steel
Includes painted hub covers/center ornaments.
HD Vinyl 40120140 Split Bench Seat
Includes center armrest, cupholder, storage and driver's side manual
lumbar.
- Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless
phone connection, cloud connected, AppLink with app catalog, 911
Assist, Apple CarPlay and Android Auto compatibility and digital owner's
manual.
Powertrain
99A
Engine: 6.81- 2V DEVCT NA PFI V8 Gas
44F Transmission: TorgShift-G 10-Speed Automatic
Includes SelectShift and selectable drive modes: normal, eco, slippery
roads, tow/haul and trail.
X37 3.73 Axle Ratio
STDGV GVWR: 10,500 lb Payload Package
Wheels & Tires
TCH Tires: LT275/65Rx18E BSW A/S
Spare may not be the same as road tire.
64F Wheels: 18" Argent Painted Steel
Includes painted hub covers/center ornaments.
Seats & Seat Trim
A HD Vinyl 40/20/40 Split Bench Seat
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
14
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
As Configured Vehicle (cont'd)
Code Description
Includes center armrest, cupholder, storage and driver's side manual
lumbar.
Other Options
142WB 142" Wheelbase
PAINT Monotone Paint Application
STDRD Radio: AM/FM Stereo w/MP3 Player
Includes 4 speakers.
Includes:
- SYNC 4
Includes 8" LCD capacitive touchscreen with swipe capability, wireless
phone connection, cloud connected, AppLink with app catalog, 911
Assist, Apple CarPlay and Android Auto compatibility and digital owner's
manual.
67D 190 Amp Alternator
52B Trailer Brake Controller
Includes smart trailer tow connector.
66S Upfitter Switches (6)
Located in overhead console.
Includes:
- 190 Amp Alternator
Fleet Options
WARANT Fleet Customer Powertrain Limited Warranty
Requires valid FIN code
Ford is increasing the 5-year 60,000-mile limited powertrain warranty to 5-
years, 100,000 miles. Only Fleet purchasers with a valid Fleet
Identification Number (FIN code) will receive the extended warranty.
When the sale is entered into the sales reporting system with a sales type
fleet along with a valid FIN code, the warranty extension will automatically
be added to the vehicle. The extension will stay with the vehicle even if it
is subsequently sold to a non -fleet customer before the expiration. This
extension applies to both gas and diesel powertrains. Dealers can check
for the warranty extension on eligible fleet vehicles in OASIS. Please refer
to the Warranty and Policy Manual section 3.13.00 Gas Engine
Commercial Warranty. This change will also be reflected in the printed
Warranty Guided distributed with the purchase of every new vehicle.
Emissions
425 50-State Emissions System
Exterior Color
Z1 01 Oxford White
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
15
Ec9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
As Configured Vehicle (cont'd)
Code Description
Interior Color
AS 03
Medium Dark Slate w/HD Vinyl 40/20/40 Split Bench Seat
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
16
Cc9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Vehicle Dimension and Performance Summary
Performance predictions in this report represent an estimate of vehicle performance based on standard operating
conditions. Variations in customer equipment, load configuration, ambient conditions, and/or operator driving techniques
can cause significant variations in vehicle performance. These values are not representative of results that may be shown
in actual dynamometer tests. This report should therefore be used as a guide for comparative vehicle performance.
VIM • n�1
f
Light Duty
GVWR _ _ _ _ _ _ _10,500 Ibs
GVW Totals
1 Payload - (Added Equipment) 0 Ibs
Occupants Weight _ _ _ _ _ _ _ _ 450 Ibs
Curb Weight (as configured) 5,854 Ibs
TOTAL 6,304 Ibs
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
17
Ec9.—
0
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Vehicle Dimension and Performance Summary (cont'd)
Payload 4,557 Ibs
Useable Payload _ _ _ _ _ _ _ 4,107 Ibs
Maximum payload capabilities are for properly equipped vehicles with required equipment and
vary based on vehicle configuration, accessories, and option content.
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
18
Prepared by: Wesley Boswell
06/15/2025 Peoria Ford Commercial Fleet 117338 N. 92nd Ave. Peoria Arizona 185382
2025 F-350 4x2 SD Regular Cab 8' box 142" WB SRW XL (F3A)
Price Level: 530
Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing
may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer's computer system. See
salesperson for the most current information.
19
owner.ford.com ford.ca
(Except F-600/F-650/F-750/F-53/F-59
Over 19,500 lbs. GVWR and Electric Vehicles)
WTI!:
Jt
January 2024
Frist Printing
Litho in U.S.A.
6N;5
This booklet explains the New Vehicle Limited Warranty
coverages that apply to your Ford vehicle. Your satisfaction is our
goal. If you are not satisfied with Ford's performance under the
warranty, Ford participates in an informal warranty dispute
settlement mechanism through the Better Business Bureau,
which you can contact as follows: BBB AUTOLINE
1676 International Drive, Suite 550, McLean, VA 22102.
You may use the BBB Autoline without charge. An application is
available from BBB (800-955-5100) or Ford (800-392-3673).
You must resort to the BBB Autoline mechanism before
exercising rights or seeking remedies created by the
Magnuson -Moss Warranty Act. If you choose to seek redress by
pursuing rights and remedies not created by the Magnuson- Moss
Warranty Act, resort to the BBB Autoline Mechanism is not
required by any provision of the Magnuson -Moss Warranty Act.
Your state may require that you first resort to the BBB Autoline
before exercising rights or seeking remedies created by your
state's laws.
Further information on the BBB Autoline can be found on page 47.
ALL IMPLIED WARRANTIES, INCLUDING IMPLIED WARRANTIES
OF MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR
PURPOSE ARE LIMITED, TO THE EXTENT ALLOWED BY LAW,
TO THE DURATION OF THE NEW VEHICLE LIMITED WARRANTY
BUMPER TO BUMPER COVERAGE. Further information on
implied warranties can be found on page 6.
ANY PUNITIVE, EXEMPLARY, INCIDENTAL, CONSEQUENTIAL
OR ANY OTHER DAMAGES CAUSED BY DELAY, OR LOSS OF
USE MAY NOT BE RECOVERED AND ARE DISCLAIMED AND
EXCLUDED UNLESS APPLICABLE LAW PROHIBITS THEIR
DISCLAIMER OR EXCLUSION. Further information on the
disclaimers and exclusions can be found on page 6.
Your satisfaction is our #1 goal. If you have any questions or
concerns, or are unsatisfied with the service you are receiving,
follow these steps:
1. Contact your Sales Representative or Service Advisor at your
selling/servicing dealership.
2. If your inquiry or concern remains unresolved, contact the Sales
Manager, Service Manager or Customer Relations Manager.
3. If you require assistance or clarification on Ford Motor Company
policies or procedures, please contact the Ford Customer
Relationship Center.
In the United States
In Canada
Ford Motor Company
Customer Relationship Centre
Customer Relationship Center
Ford Motor Company
P.O. Box 6248
of Canada, Limited
Dearborn, MI 48121
P.O. Box 2000
1-800-392-3673 (FORD)
Oakville, Ontario L6J 5E4
For the hearing -or speech -impaired: Please contact
1-800-565-3673(FORD)
the Telecommunication Relay Service bydialing 711
Forthehearing- orspeech-impaired: Please contact
www.owner.ford.com
the Telecommunication Relay Service by dialing 711
M-F 8:30 AM - 8:00 PM (ET)
www.ford.ca
In Asia -Pacific Region, Sub -Saharan
In Puerto Rico
Africa,
U.S. Virgin Islands, Central America, the
Caribbean, and Israel:
Ford Motor Company
Ford International
Ford Export Operations
Business Development, Inc.
Attention: Customer Relations
P.O. Box 11957
1555 Fairlane Drive
Caparra Heights Station
Fairlane Business Park #3
San Juan, PR 00922-1957 Telephone: (800) 841-
Allen Park, MI 48101
FORD (3673) Fax: (313) 390-0804
Telephone: (313) 594-4857
E-mail: prcac@ford.com
For customers in Guam, the Commonwealth of the
www.ford.com.pr
Northern Mariana Islands (CNMI), America Samoa,
and the U.S. Virgin Islands, please feet free to call our
Toll -Free Number:
(800) 841-FORD (3673)
Fax: (313) 390-0804
E-mail: expcac@ford.com
In Middle East
Customer Relationship Center
P.O. Box 21470
Dubai, United Arab Emirates
Telephone: 971-4-33 2 6 0 8 4
Toll -free Number for the Kingdom of Saudi Arabia: 800 8971409 Local Telephone Number for Kuwait:
24810575
Fax: 971-4-3327299
E-mail: menacac@ford.com
www.me.ford.com
Table of Contents
IN16411:z•]•ig["IW►
2. IMPORTANT INFORMATION YOU SHOULD KNOW
2
If You Need Customer Assistance
2
Know When Your Warranty Begins
2
Check Your Vehicle
2
Maintain Your Vehicle Properly
2
Who Pays For Warranty Repairs?
3
Do Warranties Apply In Other Countries?
4
3. THE NEW VEHICLE LIMITED WARRANTY FOR YOUR
2025-MODEL VEHICLE
6
Limitations And Disclaimers
6
What Is Covered?
10
What Is Not Covered?
16
4. IN ADDITION ...
22
Roadside Service Assistance (United States,
Puerto Rico, And U.S. Virgin Islands)
22
5. FEDERAL REQUIREMENTS FOR EMISSIONS
WARRANTIES
24
What Is Covered?
28
What Is Not Covered?
30
6. CALIFORNIA REQUIREMENTS FOR EMISSIONS
WARRANTIES
31
What Is Covered?
38
What Is Not Covered?
40
7. ADDITIONAL INFORMATION ABOUT YOUR EMISSIONS
WARRANTY COVERAGE, UNDER FEDERAL AND
CALIFORNIA REQUIREMENTS 41
8. NOISE EMISSIONS WARRANTY 44
9. FORD PROTECT EXTENDED SERVICE PLAN 45
10. THE BETTER BUSINESS BUREAU (BBB)
AUTO LINE PROGRAM (U.S. ONLY) 46
11. STATE WARRANTY ENFORCEMENT LAWS 48
12. IMPORTANT INFORMATION ABOUT AMBULANCE
CONVERSIONS 49
1. Introduction
Ford Motor Company and your selling dealer thank you for
selecting one of our quality products. Our commitment to you
and your vehicle begins with quality protection and service.
When you need warranty repairs, your selling dealer would like
you to return to it for that service, but you may also take your
vehicle to another Ford Motor Company dealership authorized for
warranty repairs. Certain warranty repairs require special training
though, so not all dealers are authorized to perform all warranty
repairs. That means that, depending on the warranty repair
needed, the vehicle may need to be taken to another dealer. If a
particular dealership cannot assist you, then contact the
Customer Relationship Center at 1-800-392-3673.
This booklet explains in detail the warranty coverages that apply
to your 2025-model car or light truck. If you bought a previously
owned 2025-model vehicle, you are eligible for any remaining
warranty coverages.
Ford Motor Company provides the Emissions Defect Warranties
and Emissions Performance Warranties which cover your
emissions control systems, and Noise Emissions Warranty
which applies only to medium/heavy duty trucks over 10,000
pounds Gross Vehicle Weight Rating (pages 24-45).
2. Important information you should know
IF YOU NEED CUSTOMER ASSISTANCE
Your Ford Motor Company dealer is available to assist you with
all your automotive needs. Please follow the procedures outlined
on the front page of this booklet.
In addition, if you are an eligible U.S. owner, you may use - at no
cost - the services of the BBB AUTO LINE program. For details,
see Better Business Bureau (BBB) AUTO LINE program, page 47
or call 1-800-955-5100.
KNOW WHEN YOUR WARRANTY BEGINS
Your Warranty Start Date is the day you take delivery of your new
vehicle or the day it is first put into service (for example, as a
dealer demonstrator), whichever occurs first.
NOTE: For new retail sales on or after July 1st, 2023 sold from a
California retailer and/or to a California resident, the Warranty
Start Date and mileage will start no earlier than when the goods
are delivered to the customer.
CHECK YOUR VEHICLE
We try to check vehicles carefully at the assembly plant and the
dealership, and we usually correct any damage to paint, sheet
metal, upholstery, or other appearance items. But occasionally
something may slip past us, and a customer may find that a
vehicle was damaged before he or she took delivery. If you see
any damage when you receive your vehicle, notify your dealership
within one week.
MAINTAIN YOUR VEHICLE PROPERLY
Your glove compartment contains an Owner's Manual which
indicates the scheduled maintenance required for your vehicle.
Proper maintenance guards against major repair expenses
resulting from neglect or inadequate maintenance, may help
2
increase the value you receive when you sell or trade your vehicle,
and is important in allowing your vehicle to comply with
applicable emissions standards.
It is your responsibility to make sure that all of the scheduled
maintenance is performed and that the materials used meet
Ford engineering specifications. Failure to perform scheduled
maintenance as specified in the Owner's Manual will invalidate
warranty coverage on parts affected by the lack of maintenance.
Make sure that receipts for completed maintenance work are
retained with the vehicle.
Your Ford or Lincoln dealership, or Ford or Lincoln Quality Care
Service Center, has factory -trained technicians who can perform
the required maintenance using genuine Ford parts. The
dealership looks forward to meeting your every service need to
maximize your satisfaction with your vehicle.
WHO PAYS FOR WARRANTY REPAIRS?
You will not be charged for repairs covered by any applicable
warranty during the stated coverage periods, unless specifically
stated elsewhere in this guide.
Some states have mandated alternate time coverage periods for
parts of your vehicle (e.g. seatbelts).
Some states and/or local governments may require a tax on a
portion of warranty repairs. Where applicable law allows, the tax
must be paid by you, the owner of the vehicle.
During the Bumper to Bumper Warranty period, dealers may
receive instructions to provide no -cost, service -type
improvements - not originally included in your Owner's Manual
-intended to increase your overall satisfaction with your vehicle.
Sometimes Ford may offer a special adjustment program to pay
all or part of the cost of certain repairs beyond the terms of the
applicable warranty. Check with your dealer or call
1-800-392-3673 to learn whether any adjustment program is
applicable to your vehicle. Please have your vehicle
identification number available.
3
DO WARRANTIES APPLY IN OTHER COUNTRIES?
Warranty Service Outside of the United States, U.S. Territories or
Canada
A. Ina Foreign Country Outside of the United States, U.S.
Territories or Canada
If you are traveling in a foreign country outside of the United
States, U.S. Territories or Canada and your vehicle remains
registered in the United States, your Ford Warranty still applies
if your vehicle model is sold or serviceable by an authorized Ford
Distributor/Dealer in the country in which you are traveling:
• Service may be requested at any authorized Ford
dealership.
• It may be necessary for the vehicle owner to pay the
servicing dealer and then present the paid repair order/
invoice along with the vehicle to a United States/Canada
Ford dealer for a refund under the United States/Canada
warranty.
• Reimbursement will not be considered if the vehicle does
not return to the United States/Canada.
B. If you move outside of the United States, U.S. Territories, or
Canada to another country you must contact the local Ford
Customer Relations Center (CRC) to verify if your vehicle
model is sold or serviceable in the destination country.
• If your vehicle model is sold or serviceable by an authorized
Ford Distributor/Dealer in the destination country, you will
continue to have warranty coverage that may be less than
or equal to the original country's coverage.
• If your vehicle model is not sold or serviceable by an
authorized Ford Distributor/Dealer in the destination
country, you will not receive warranty service.
• You should contact the Customs department of the
destination country before you move. Vehicle importation
rules vary considerably from country to country.
4
Notes to A&B:
• Repairs due to the use of improper or dirty fuels and
lubricants are not covered by the manufacturer's warranty.
• Vehicles shipped out of the United States, U.S. Territories
or Canada to foreign countries specifically for the purpose
of resale in that foreign country are not covered.
• The United States warranty does not apply if a vehicle
is purchased from an authorized dealer in the United
States or U.S. Territories, and the vehicle is not registered/
licensed/titled in the United States, U.S. Territories or
Canada.
• Vehicles that were originally purchased through the Ford
Export Operations Military Sales Program will continue to
have the United States coverage as long as the vehicle is
serviceable in the destination country.
• Serviceability and destination warranty coverage is at the
sole discretion of Ford Motor Company.
Please refer to owner's manual under customer assistance if you
have any questions or go to www.Ford.com.
You should contact the U.S. CRC to verify destination country
warranty and serviceability.
5
3. The New Vehicle Limited Warranty for your
2025-model vehicle
LIMITATIONS AND DISCLAIMERS
All of the warranties in this booklet are subject to the following
limitations and disclaimers:
The warranties in this booklet are the only express warranties
applicable to your vehicle. Ford does not assume or authorize
anyone to assume for it any other obligation or liability in
connection with your vehicle or these warranties. No person,
including Ford employees or dealers, may modify or waive any
part of these warranties.
Ford and its dealers reserve the right to make changes in or
additions to vehicles built or sold by them at any time without
incurring any obligation to make the same or similar changes
or additions to vehicles previously built or sold.
Ford and its dealers also reserve the right to provide
post -warranty repairs, conduct recalls, or extend the warranty
coverage period for certain vehicles or vehicle populations, at
the sole discretion of Ford. The fact that Ford has provided
such measures to a particular vehicle or vehicle population in
no way obligates Ford to provide similar accommodations to
other owners of similar vehicles.
As a condition of these warranties, you are responsible for
properly using, maintaining, and caring for your vehicle as
outlined in your Owner's Manual. Ford recommends that you
maintain copies of all maintenance records and receipts for
review by Ford.
Ford and your dealer are not responsible for any time or income
that you lose, any inconvenience you might be caused, the loss
of your transportation or use of your vehicle, the cost of rental
vehicles, fuel, telephone, travel, meals, or lodging, the loss of
personal or commercial property, the loss of revenue, or for any
other incidental or consequential damages you may have.
Punitive, exemplary, or multiple damages may not be
recovered unless applicable law prohibits their disclaimer.
You may not bring any warranty -related claim as a class
representative, a private attorney general, a member of a class
of claimants or in any other representative capacity.
Ford shall not be liable for any damages caused by delay in
delivery or furnishing of any products and/or services.
You may have some implied warranties. For example, you may
have an implied warranty of merchantability (that the car or
light truck is reasonably fit for the general purpose for which it
was sold) or an implied warranty of fitness for a particular
purpose (that the car or light truck is suitable for your special
purposes), if a special purpose was specifically disclosed to
Ford itself not merely to the dealer before your purchase, and
Ford itself not just the dealer told you the vehicle would be
suitable for that purpose.
These implied warranties are limited, to the extent allowed by
law, to the time period covered by the written warranties, or to
the applicable time period provided by state law, whichever
period is shorter.
DISCLAIMER OF IMPLIED WARRANTIES FOR BUSINESS
AND RACING USE
*** Ford disclaims all implied warranties if the vehicle is used
for business or commercial purposes. ***
*** Ford disclaims the implied warranty of fitness for a
particular purpose if your vehicle is used for racing, even if the
vehicle is equipped for racing. ***
7
The warranties contained in this booklet and all questions
regarding their enforceability and interpretation are governed
by the law of the state in which you purchased your Ford
vehicle. Some states do not allow Ford to limit how long an
implied warranty lasts or to exclude or limit incidental or
consequential damages, so the limitation and exclusions
described above may not apply to you.
APPLICABILITY OF LIMITATIONS OF IMPLIED WARRANTY TO
NEW VEHICLE LIMITED WARRANTY AND EMISSIONS
WARRANTY
*** This information about the limitation of implied warranties
and the exclusion of incidental and consequential damages
under the NEW VEHICLE LIMITED WARRANTY also applies to
the EMISSIONS WARRANTIES described on pages24-45. ***
Ford participates in the BBB AUTO LINE warranty dispute
resolution program. You may contact BBB AUTO LINE by
calling 800-955-5100.
You are required to submit your warranty dispute to the BBB
AUTO LINE before exercising rights or seeking remedies under
the Federal Magnuson -Moss Warranty Act,15 U.S.C. 4 2301 et
seq. To the extent permitted by the applicable state "Lemon
Law", you are also required to submit your warranty dispute to
the BBB AUTO LINE before exercising any rights or seeking
remedies under the "Lemon Law".
If you choose to seek remedies that are not created by the
Magnuson -Moss Warranty Act or the applicable state "Lemon
Law," you are not required to first use BBB AUTO LINE to resolve
your dispute — although the program is still available to you.
For more information regarding the BBB AUTO LINE program,
see page 47 of this booklet.
QUICK REFERENCE: WARRANTY COVERAGE
This chart gives a general summary of your warranty coverage
provided by Ford Motor Company under the New Vehicle Limited
Warranty. Please refer to the description of warranty coverage for
more specific information.
For each type of coverage, the chart shows two measures:
• years in service • miles driven
Your New Vehicle Limited Warranty
The measure that occurs first determines how long your coverage
lasts. For example: Your Bumper to Bumper Coverage lasts for
three years - unless you drive more than 36,000 miles before three
years elapse. In that case, your coverage ends at 36,000 miles.
For more details on coverage, see:
4 What is Covered? (pages 10-16)
4 What is Not Covered? (pages 16-21)
A
WHAT IS COVERED?
Your NEW VEHICLE LIMITED WARRANTY gives you specific legal
rights. You may have other rights that vary from state to state.
Under your New Vehicle Limited Warranty if:
- your Ford vehicle is properly operated and maintained, and
- was taken to a Ford dealership for a warranted repair during the
warranty period,
then authorized Ford Motor Company dealers will, without
charge, repair, replace, or adjust all parts on your vehicle that
malfunction or fail during normal use during the applicable
coverage period due to a manufacturing defect in
factory -supplied materials or factory workmanship.
This warranty does not mean that each Ford vehicle is defect
free. Defects may be unintentionally introduced into vehicles
during the design and manufacturing processes and such defects
could result in the need for repairs. Ford provides the New Vehicle
Limited Warranty only to remedy manufacturing defects that
result in vehicle part malfunction or failure during the warranty
period.
The remedy under this written warranty, and any implied
warranty, is limited to repair, replacement, or adjustment of
defective parts. This exclusive remedy shall not be deemed to
have failed its essential purpose so long as Ford, through its
authorized dealers, is willing and able to repair, replace, or adjust
defective parts in the prescribed manner. Ford's liability, if any,
shall in no event exceed the cost of correcting manufacturing
defects as herein provided and upon expiration of this warranty,
any such liability shall terminate.
Conditions that are not covered by the New Vehicle Limited
Warranty are described on pages 16-21. When making
warranty repairs on your vehicle, the dealer will use Ford
or Motorcraft parts or remanufactured or other parts that
are authorized by Ford, at the discretion of Ford or the Ford
dealership.
IN
Nothing in this warranty should be construed as requiring
defective parts to be replaced with parts of a different type or
design than the original part, so long as the vehicle functions
properly with the replacement part. Moreover, Ford and its
authorized dealers are entitled to a reasonable time and a
reasonable number of attempts within which to diagnose and
repair any defect covered by this warranty.
In certain instances, Ford may authorize repairs at other than
Ford dealer facilities.
One or more separate warranties apply to tires on your new
vehicle. The New Vehicle Limited Warranty covers tire defects
in factory supplied material or workmanship for 100% of labor
costs and on a prorated adjustment basis for parts. (See the
reimbursement schedule below).
For vehicles within the New Vehicle Limited Warranty time in
service and mileage coverage period, defective tires will be
replaced on a prorated adjustment basis according to the
following mileage -based Reimbursement Schedule:
MILES DRIVEN
PERCENT OF PARTS COVERED BY FORD
1-12,000
100%
12,001-24,000
60%
24,001-36,000
30%
The tire manufacturer also provides you with a separate tire
warranty that may extend beyond the New Vehicle Limited
Warranty coverage.
The tire manufacturer's tire warranty information is available
through the manufacture's websites .
Tire Manufacturer
Website
Toll -Free Number
BFGoodrich
www.bfgoodrichtires.com
1-877-788-8899
Bridgestone /Firestone
www.bridgestonetire.com
U.S.:1-800-356-4644
ww.firestonetire.com
Canada:1-800-267-1318
Continental/General
www.continentaltire.com
U.S.:1-800-847-3349
www.generaltire.com
Canada:1-855-453-1962
Goodyear/Dunlop
www.goodyear.com
U.S.:1-800-321-2136
Canada:1-855-453-1962
Hankook
U.S.: www.hankooktire.
U.S.:1-800-426-5665
com/us
Canada:1-800-843-7709
Canada: www.hankook.
com/ca-en
Linglong
www.linglongtire.com
1-844-692-8527
Maxxis
www.maxxis.com
1-866-509-7067
Michelin
www.michelinman.com
1-866-866-6605
Nitto
www.nittotire.com
1-888-529-8200
Pirelli
U.S.: www.pirelli.com/tires/
1-800-747-3554 (English)
en-us/car/tire-use-guide-
1-800-363-0583 (French)
warranty/tirewarranty
Canada: www.pirelli.com/
tires/ en-ca/car/tire-warranty
Toyo
www.toyotires.com
1-800-442-8696
Sumitomo/Falken
www.falkentire.com
1-800-723-2553
You have the option of having a tire warranty repair performed by
the tire manufacturer's authorized service center. If you go to a
tire service center for a repair covered by the New Vehicle Limited
Warranty, you may be charged a prorated amount for wear or
other charges. If so, you should present your paid invoice detailing
the nature of the charges to any Ford Motor Company dealership
for refund consideration. When making warranty repairs on
your vehicle, the dealer will use Ford or Motorcraft parts or
remanufactured or other parts that are authorized by Ford. In
12
certain instances, Ford may authorize repairs at other than Ford
dealer facilities. Tire replacements under warranty will be made
with the same brand and model as originally equipped with the
vehicle unless the same brand and model is no longer available,
in which case a tire of the same brand, size, load, speed and tread
type will be used. In some circumstances, Ford may authorize
another brand and/or model to substitute for the original brand
and model, even if still available.
Normal tire wear or damage is not reimbursable. See page 20
for details of what is not covered.
Extended warranty coverage periods are available for certain
vehicle parts and conditions. Specifically,
(1) Your vehicle's Powertrain components are covered for five
years or 60,000 miles, whichever occurs first. The extended
coverage applies to the Engine: all internal lubricated parts,
cylinder block, cylinder heads, electrical fuel pump, powertrain
control module, engine mounts, flywheel, injection pump,
manifold (exhaust and intake), manifold bolts, oil pan, oil pump,
seals and gaskets, engine thermostat, engine thermostat
housing, timing chain cover, timing chain (gears or belt),
turbocharger/supercharger unit, valve covers, water pump;
Transmission: all internal parts, clutch cover, seals and gaskets,
torque converter, transfer case (including all internal parts),
transmission case, transmission mounts (front and rear);
Front -Wheel Drive: axle shafts, support bracket, front bearings,
seals and gaskets, universal and constant velocity joints;
Rear -Wheel Drive: axle shafts, rear bearings, center support
bearing, drive axle housing (including all internal parts), drive
shaft, retainers, supports, seals and gaskets, universal and
constant velocity joints. Four-Wheel/All-Wheel Drive: axle
shafts, support bracket, bearings (front and rear), center support
bearing, drive shafts, final drive housing (including all internal
parts), hubs -automatic front locking (four-wheel drive), locking
rings (four-wheel drive), seals and gaskets, universal and
constant velocity joints.
13
(2) Your vehicle's safety belts and air bag Supplemental
Restraint System (SRS) are covered for an extended Safety
Restraint Coverage Period, which lasts for five years or 60,000
miles, whichever occurs first.
(3)Your vehicle's body sheet metal panels are covered for an
extended Corrosion Coverage Period, which lasts for five years,
regardless of miles driven. The extended warranty coverage only
applies if a body sheet metal panel becomes perforated due to
corrosion during normal use due to a manufacturing defect in
factory -supplied materials or factory workmanship. If aluminum
body panels have corrosion or rust damage, and the damage is
not the result of abnormal usage, vehicle accident, customer
actions and/or extreme environmental conditions, the corrosion
or rust damage repairs are covered for 5 years, unlimited miles.
For damage caused by airborne material (environmental fallout)
where there is no factory -related defect involved and therefore
no warranty - our policy is to provide free repair of paint damage
due to the airborne material for 12 months or 12,000 miles,
whichever occurs first.
(4)Your vehicle's direct injection diesel engine and certain engine
components are covered during the Diesel Engine Coverage
Period, which lasts for five years or 100,000 miles, whichever
occurs first. The following parts are covered during this extended
coverage period: the engine, cylinder block, heads and all internal
parts, intake and exhaust manifolds, timing gear, harmonic
balancer, valve covers, oil pan and pump, water pump, fuel
system (excluding fuel lines, fuel tank and frame mounted fuel
conditioning module sometimes referred to as the frame
mounted pump/filter/water separator or frame mounted fuel
filter/water separator), high pressure lines, gaskets and seals,
glow plugs, turbocharger, two -stage turbocharger assembly,
turbocharger actuator, powertrain control module, high pressure
fuel injection pump assembly, injectors, injection pressure sensor,
fuel rail pressure sensor, exhaust back pressure regulator and
sensor, exhaust pressure sensor, manifold pressure sensor,
intake air temperature sensor, crankshaft position sensor,
camshaft position sensor, accelerator switch.
14
(5) The electrical drivetrain system of your vehicle is covered by the
Hybrid & Electric Vehicle Unique Component coverage for
eight years or 100,000 miles, whichever comes first. The
components in the electrical drivetrain system of your vehicle will
vary, depending on whether your vehicle is a hybrid, plug-in
hybrid, but you can rest assured knowing that your vehicle's
electrical drivetrain system is covered by this comprehensive
warranty. Depending on your vehicle, electrical drivetrain system
components covered by this warranty may include, and are not
limited to: high -voltage battery, high -voltage battery connector,
battery energy control module (BECM), on -board charger,
inverter system controller (ISC), DC/DC converter, hybrid
continuously variable transmission or electric driveline motor and
transmission range sensor. If an electrical drivetrain system
component requires replacement under warranty, it may be
replaced with a new, factory remanufactured, or factory
refurbished component, at Ford's discretion. Refurbished battery
components selected for your vehicle will align with your
vehicle's age and mileage, and meet Ford's stringent
requirements and standards. (see "NOTE: High -Voltage Battery
Gradual Capacity Loss" below).
NOTE: High Voltage Battery Gradual Capacity Loss
The high voltage battery will experience gradual capacity loss
with time and use, similar to all batteries, which is considered
normal wear and tear. Loss of battery capacity due to or resulting
from gradual capacity loss is NOT covered under the New Vehicle
Limited Warranty. See your Owner's Manual for important tips on
how to maximize the life and capacity of the high voltage battery.
NOTE: Some components may also be covered by the Emissions
Warranties. For more information, see pages 24-45.
If you own or lease a 2025-model Next Generation Police
Interceptor Vehicle (NGPI), refer to the Warranty Addendum Card
that was given to you when you took delivery of your vehicle for
further explanation of Amendments to the New Vehicle Limited
Warranty. The Warranty Addendum applies only the NGPI
vehicles delivered in the State of Florida and New York.
15
(6) Certain Commercial customers with a Valid Fleet Identification
Number ( FIN Code) are eligible for a five year/ 100,00 mile limited
powertrain warranty extension on the following vehicles: F-150
(Excluding Raptor), Super Duty (F-250 through F600) pickup,
chassis cabs (F53/F59), Transit, Transit Connect and E-Series.
Vehicle must be reported as a sales type "fleet" at original time of
sale. To become a U.S. Ford Fleet Account, for vehicles which are
owned and operated in the United States, you must register for a U.S.
Fleet Identification Number (FIN Code). You will also be asked to
provide proof of eligibility documentation for the vehicles in your
fleet. To see if you qualify, please see the eligibility restrictions at
www.fteet.ford.com/get-started.
This warranty extension will stay with the vehicle even if it is
subsequently sold to a non -fleet customer before the expiration. This
extension applies to both gas and diesel powertrains.
Ford Power -Up software updates
During the warranty coverage period, Ford Motor Company warrants
that:
you will not be charged for diagnosis, repair, replacement, or
adjustment of components that are damaged or inoperable due
to a defect caused by a Ford Power -Up software update.
WHAT IS NOT COVERED?
Damage Caused By:
• accidents, collision or objects striking the vehicle (including
driving through a car wash)
• theft, vandalism, or riot
• fire or explosion
• using contaminated or improper fueVfluids
• customer -applied chemicals or accidental spills
• driving through water deep enough to cause water to be
ingested into any component. i.e. powertrain components
• misuse of the vehicle, such a driving over curbs, overloading,
racing or using the vehicle as a permanent stationary power
source
r.
(Plug -In Vehicles only) - The New Vehicle Limited Warranty
does not cover: damage to the 120V convenience cord caused by
misuse of the cord. Always use the convenience cord in a
manner that conforms to the directions found in the Owner's
Manual.
Damage Caused by Alteration or Modification
The New Vehicle Limited Warranty does not cover any damage
caused by:
• alterations or modifications of the vehicle, including the body,
chassis, electronics or their components, after the vehicle
leaves the control of Ford Motor Company
• tampering with the vehicle, tampering with the emissions
systems or with the other parts that affect these systems (for
example, but not limited to exhaust and intake systems)
• the installation or use of a non -Ford Motor Company part or
software (other than a certified emissions part or software) or
any part or software ( Ford or non -Ford) designed for off -road
use only installed after the vehicle leaves the control of Ford
Motor Company if the installed part fails or causes a Ford part to
fail. Examples include, but are not limited to lift kits,
oversized tires, roll bars, cellular phones, alarm systems,
automatic starting systems and performance -enhancing
powertrain components or software and performance "chips".
Your vehicle may allow, enable or facilitate the use of certain
non -Ford Motor Company software. Ford is not responsible for
the functionality of such software. Ford may disallow,
discontinue or modify your ability to use such software at any
time without prior notification or incurring any warranty or
other obligation. Non -Ford Motor Company software may be
governed by End User License Agreement or warranty provided
by the software provider. For Ford Motor Company software
see End User License Agreement found in the Owner Manual.
17
Damage Caused by Use and/or the Environment
The New Vehicle Limited Warranty does not cover surface rust,
deterioration and damage of paint, trim, upholstery, and other
appearance items that result from use and/or exposure to the
elements. You, as the owner, are responsible for these items.
Some examples are:
• dings, dents
• cuts, burns, punctures or tears
• road salt
• tree sap, bird and bee droppings
• windstorm, lightening, hail
• earthquake
• freezing, water or flood
• stone chips, scratches (some examples are on paint and glass)
• windshield stress cracks. However, limited coverage on
windshield stress cracks will be provided for the first 12 months
or 12,000 miles (whichever occurs first), even though caused
by use and/or exposure to the elements.
Maintenance/Wear
The New Vehicle Limited Warranty does not cover: (1) parts and
labor needed to maintain the vehicle; and (2) the replacement of
parts due to normal wear and tear. You, as the owner, are
responsible for these items. See your Owner's Manual. Some
examples of maintenance and normal wear are:
• oil changes clutch linings
• oils, lubricants, other fluids wiper blades
oil/air filters wheel alignments and tire
tire rotation/inflation balancing*
cleaning/polishing brake pad/lining*
* Ford will replace or adjust certain maintenance items when
necessary, free of charge during a limited period:
ff
Wheel alignments and tire balancing will be provided during
the first 12 months or 12,000 miles in service, whichever occurs
first. Wheel alignment and steering wheel adjustments on
incomplete vehicles (i.e. Chassis Cabs/Cutaway/box delete)
are not reimbursable after the Second Unit body is added
unless related to a Ford warranty repair for the incomplete
vehicle.
• Brake pad/lining replacements will be provided during the first
12 months or 18,000 miles in service, whichever occurs first.
SYNC Hands -Free Communications and Entertainment System
If your vehicle is equipped with SYNC, the New Vehicle Limited
Warranty does not cover repairs under certain conditions, such as
failure to provide proper installation environment. The New
Vehicle Limited Warranty does not cover repairs for certain
damage or loss, such as:
• Loss of personal recording media, software or data
• Loss, change, or discontinuation of functionality because of:
• system updates to Ford Motor Company software or lack
of compatibility with non -Ford Motor Company electronic
devices
• non -Ford Motor Company software, or
• obsolescence of vehicle software or hardware
lack of network coverage or availability
• Damage caused by:
• abnormal use such as insertion of foreign objects, fluid
spillage
• unauthorized modification to alter functionality or capability
• computer or internet viruses, bugs, or malware, such as
worms, Trojan Horses, cancelbots
• installation of unauthorized software, peripherals and
attachments
• unauthorized, unapproved and/or incompatible repairs,
upgrades and modification
HE
• the defective function or obsolescence of your cellular phone
or digital media device (for example, inadequate signal
reception by the external antenna, viruses or other software
problems)
Tire Wear or Damage
The New Vehicle Limited Warranty does not cover normal wear
or worn out tires. Tires will not be replaced (unless required by a
warranty repair) for wear or damage including:
• tire damage from road hazard such as cuts, snags, bruises,
bulges, puncture, and impact breaks
• tire damage due to under or over inflation, tire chain use, racing,
spinning (as when stuck in snow or mud), improper mounting
or dismounting, or tire repair
Other Items or Conditions Not Covered
The New Vehicle Limited Warranty does not cover:
• vehicles that have had the odometer disconnected, altered, or
inoperative for an extended period of time with the result that
the actual mileage cannot be determined
• vehicles that have ever been labeled or branded as dismantled,
fire, flood, junk, rebuilt, reconstructed, or salvaged; this will void
the New Vehicle Limited Warranty
• vehicles that have been determined to be a total loss by an
insurance company; this will void the New Vehicle Limited
Warranty
• converted ambulances that are not equipped with the Ford
Ambulance Prep Package, see important information about
ambulance conversions (page 50)
• aftermarket parts or components, sometimes installed by Ford
Motor Company or an authorized Ford dealership, may not be
covered by the New Vehicle Limited Warranty. Any damage
caused to Ford components due to the failure of aftermarket
parts (other than a certified emissions part) is not covered.
20
• high -voltage battery replacement due to improper vehicle
storage. Refer to the Owner's Manual for the proper ways
your vehicle's battery must be maintained in the event the
vehicle is not driven or is stored for an extended period of time.
The Lithium -ion battery (EV battery) will experience gradual
capacity loss with time and use (similar to all lithium -ion
batteries), which is considered normal wear and tear. Loss of
battery capacity due to or resulting from gradual capacity loss
is NOT covered under the New Vehicle Limited Warranty. See
your Owner's Manual for important tips on how to maximize
the life and capacity of the Lithium -ion battery.
• if the component that caused the failure is beyond coverage
and damages a component with remaining coverage, the entire
repair is NOT reimbursable.
21
4. In addition ...
ROADSIDE SERVICE ASSISTANCE (UNITED STATES,
PUERTO RICO, AND U.S. VIRGIN ISLANDS)
Your vehicle is covered by the complimentary Ford Roadside
Assistance Program (unless you are driving a daily rental unit).
Under this program, Ford will cover:
• Towing to the nearest Ford Motor Company dealership, or
towing to your selling dealership if within 35 miles of the
disablement
• Flat tire change (vehicle must have usable spare)
• Fuel delivery (limited to two occurrences in a 12-month period
up to 2 gal. gas, 5 gal. diesel)
• 12V Battery jump starts
• Lock -out assistance (replacement key cost is customer
responsibility)
• Winch out services: includes pulling a vehicle within 100 feet
of a paved or county maintained road. No recoveries.
The Roadside Assistance Program is separate from the New
Vehicle Limited Warranty. It begins at the warranty start date and
lasts for five years or 60,000 miles (whichever occurs first). If
you need towing beyond the five years or 60,000 miles
(whichever occurs first) period, Ford can arrange roadside
assistance and charge your credit card. If the reason for the
vehicle disablement is later found to be covered by a Ford or
Lincoln Protect extended service plan, you may seek
reimbursement for a tow charge under that plan.
For emergency roadside assistance, call 1-800-241-3673,
24 hours a day, 365 days a year.
22
Ford Rent-A-Car (FRAC) and Dealer Daily Rental (DDR) vehicles
that must be towed because a covered repair failed during the
warranty coverage period, Ford will cover towing to the nearest
Ford Motor Company dealership.
Ford Motor Company reserves the right to modify or discontinue
Roadside Assistance at any time. Certain restrictions apply to
Roadside Assistance benefits. Call 1-800-241-3673 for further
details.
23
5. Federal requirements for emissions warranties
QUICK REFERENCE: EMISSIONS WARRANTY COVERAGE
This chart shows your warranty coverage under two emissions
warranties that Ford Motor Company provides, in compliance with
Federal requirements. The warranties are:
• Emissions Defects Warranty
• Emissions Performance Warranty
Emissions Warranties for Your Vehicle
'Applies to vehicles up through 8,500 pounds gross vehicle weight rating (GVWR)
"Applies to trucks over 8,500 pounds GVWR up through 19,500 pounds GVWR.
Vocational vehicle tires covered for 2/24,000 for defects that affect compliance
with greenhouse gas requirements.
For full details on emissions control coverage, see:
4 Emissions Defect Warranty (pages 25-26)
4 Emissions Performance Warranty (pages 26-27)
4 What is Covered? (pages 28-30)
4 What is Not Covered? (page 30)
NOTE: Fully -electric vehicles are not eligible for any emissions
warranties described in this booklet.
24
EMISSIONS DEFECT WARRANTY COVERAGE
During the warranty coverage period, Ford Motor Company
warrants that:
• your vehicle or engine is designed, built, and equipped to meet
• at the time it is sold - the emissions regulations of the U.S.
Environmental Protection Agency (EPA).
• your vehicle or engine is free from emission -related defects in
factory -supplied materials or workmanship, which are defects
that could prevent the vehicle or engine from conforming with
applicable EPA regulations.
• you will not be charged for diagnosis, repair, replacement, or
adjustment of parts containing an emissions -related defect. A
list of emission -related parts can be found in What is
Covered? on pages 28-30.
The warranty coverage period for:
• The emissions defects warranty coverage period for passenger
cars and light duty trucks (applies to vehicles up through
8,500 pounds GVWR) is as follows:
— 8 years or 80,000 miles (whichever occurs first) for catalytic
converters, electronic emissions control unit, and onboard
emissions diagnostic devices, including the battery energy
control module (BECM), and emission -related
reprogramming of modules.
— 2 years or 24,000 miles (whichever occurs first) for all other
covered parts. ( Note: Ford's 3-year, 36,000-mile
bumper -to -bumper coverage, as described above, surpasses
this mandatory federal coverage.)
25
Heavy duty vehicles (applies to trucks over 8,500 pounds
GVWR up through 19,500 pounds GVWR)
— The emissions warranty coverage period for heavy duty
vehicles (HDVs) is 5 years or 50,000 miles (whichever
comes first) for all parts covered by your emissions warranty.
The 5 year or 50,000 mile warranty includes coverage of
components whose failure would increase the vehicle's
emissions of air conditioning refrigerants.
• Only for HDVs designated as "vocational vehicles" on
the underhood "VEHICLE EMISSION CONTROL
INFORMATION" label: Tire defects that affect compliance
with greenhouse gas requirements are covered for 2 years or
24,000 miles, whichever comes first.
EMISSIONS PERFORMANCE WARRANTY COVERAGE
Under Emissions Performance Warranty Coverage, Ford Motor
Company will repair, replace, or adjust - with no charge for labor,
diagnosis, or parts - any emissions control device or system, if
you meet all of the following conditions:
• You have maintained and operated your vehicle according to
the instructions on proper care in the Owner's Manual and this
booklet.
• Your vehicle fails to conform, during the warranty coverage
period, to the applicable national EPA standards, as determined
by an EPA approved inspection and maintenance program.
• You are subject to a penalty or sanction under local, state, or
federal law because your vehicle has failed to conform to the
emissions standards. (A penalty or sanction can include being
denied the right to use your vehicle.)
• Your vehicle has not been tampered with, misused, or abused.
26
The warranty coverage period for:
• Passenger cars and light duty trucks (applies to vehicles up
through 8,500 pounds GVWR) is as follows:
— 8 years or 80,000 miles (whichever occurs first) for catalytic
converters, electronic emissions control unit, and
onboard emissions diagnostic devices, including the
battery energy control module (BECM), and emission -
related reprogramming of modules.
— 2 years or 24,000 miles (whichever occurs first) for all other
covered parts.
• Heavy duty vehicles (applies to trucks over 8,500 pounds
GVWR up through 19,500 pounds GVWR)
— 5 years or 50,000 miles (whichever occurs first) for all
covered parts.
See WHAT IS COVERED? below for list of covered parts.
Note that the warranty period begins on the Warranty Start Date
as specified on page 2 of this booklet.
27
WHAT IS COVERED?
If the parts on the following list contain an emissions -related
defect, they are covered by the Defects Warranties.
• Aftertreatment Sensors
• Air Flow Sensor
• Air/Fuel Feedback Control
System and Sensors
• Air Induction System
• Anti -lock Brake System
Module (Hybrid and Plug-in
Hybrid vehicles only except
Explorer hybrid)
• Battery Energy Control
Module (BECM)
• Belt Integrated Starter
Generator (Hybrid and Plug-in
Hybrid vehicles only)
• Brake Hydraulic/Electric
Control Assembly (Plug-in
Hybrid vehicles only)
• Brake Vacuum Pump
(Plug-in Hybrid vehicles only)
• Catalytic Converters
(including Selective Catalytic
Reduction and Diesel
Oxidation Catalysts)
• Charger and Bracket Assembly
High Voltage Battery (Hybrid
and Plug-in Hybrid vehicles
only)
• Cold Start Enrichment System
(diesel only)
• Controls for Deceleration
(diesel only)
28
• Converter and Bracket
Assembly High Voltage to
Low Voltage (Hybrid and
Plug-in Hybrid vehicles only)
• Diesel Exhaust Fluid System
• Diesel Particulate Filter
• Electronic Ignition System
(diesel only)
• Electronic Engine Control
Sensors and Switches
• Powertrain Control Module
(PCM)/ Engine Control
Module (ECM)*
• Evaporative Emission
Control System
• Exhaust Gas Recirculation
(EGR) System
• Exhaust Manifold
• Exhaust Pipe (Manifold to
Catalyst)
• Fuel Filler Door Sensor
(Hybrid and Plug-in Hybrid
vehicles only)
• Fuel Filler Tube and Seal
(non -diesel only)
• Fuel Injection System
• Fuel Injector Supply
Manifold
Fuel Tank (non -diesel only)
Fuel Tank Pressure Control
valve
• Glow Plugs (diesel only)
• High Voltage Battery (Hybrid
and Plug-in Hybrid vehicles
only)
• HVAC Controller (Plug-in
Hybrid vehicles only)
• Ignition Coil and/or Control
Module
• Intake Manifold
• Intercooler Assembly -
Engine Charger
• Inverter System Controller
(Plug-in Hybrid vehicles
only)
• Jumper Assembly Charge
Inlet to Charger (Hybrid and
Plug-in Hybrid vehicles only)
• Jumper Assembly DC/DC
Converter to High Voltage
Panel (Hybrid and Plug-in
Hybrid vehicles only)
• Malfunction Indicator Lamp
(MIL)/On-Board Diagnostic
(OBD) System
• Module and Bracket
Assembly Transmission
Inverter Control (Hybrid and
Plug-in Hybrid vehicles only)
• Motor Electronics Coolant
Pump (Plug-in Hybrid
vehicles only)
• PCV system and Oil Filler Cap
• Onboard Charger (Plug-in
Hybrid vehicles only)
• Secondary Air Injection
System
• Spark Control Components
• Spark Plugs and Ignition
Wires
• Thermostat
• Throttle Body Assembly
(M FI)
• Transmission Assembly
(Plug-in Hybrid vehicles only)
• Transmission Auxiliary
Oil Pump (Plug-in Hybrid
vehicles only)
• Transmission Fluid
Temperature Sensor (Plug-in
Hybrid vehicles only)
• Transmission Control Module
(TCM) and Solenoids
• Turbocharger Assembly
• Vacuum Distribution System
* Includes hardware and emissions related software changes only
29
Important Information About List of Parts
Also covered by the two emissions warranties are all emissions -
related bulbs, hoses, clamps, brackets, tubes, gaskets, seals, belts,
connectors, non -diesel fuel lines, sensors, and wiring harnesses
that are used with components on the list of parts, above.
Concerning parts that should be replaced on a certain
maintenance schedule: these parts remain under warranty until
:(a) the first replacement time that is specified in your Owner's
Manual; or (b) the time or mileage limits of the Federal Defect and
Performance Warranties (whichever occurs first). Your Ford Motor
Company dealer maintains a complete list of parts covered by the
emissions performance warranty. For questions about emission -
related parts, contact your dealer.
WHAT IS NOT COVERED?
Ford Motor Company may deny you emissions warranty coverage
due to abuse, neglect, improper maintenance, or unapproved
modifications.
If you need more information about getting service under the
Federal Emissions Performance Warranty, or if you want to report
what you believe to be violations of the terms of this warranty, you
may contact:
U.S. Environmental Protection
Agency Office of Transportation
and Air Quality Compliance
Division, Light -Duty Vehicle Group
Attn: Warranty Complaints
2000 Traverwood Drive
Ann Arbor, MI 48105
Email: complianceinfo@epa.gov
30
6. California requirements for emissions warranties
QUICK REFERENCE: EMISSIONS WARRANTY COVERAGE
This chart shows the emission warranty that Ford Motor Company
provides for your vehicle under the emissions control warranty in
accordance with the regulations of the California Air Resources Board.
This coverage is in addition to Federal Emission warranties page 24.
Emissions Warranties for California Certified Vehicles
* Gross Vehicle Weight Rating
** These specific parts were selected on the basis of their estimated replacement cost at
the time the California Air Resources Board certified your vehicle for sale in California
(up through 14,000 pounds GVWR).
*** Refer to your Vehicle Emission Control Information and Important Engine Information (if
applicable) label for emissions certification information.
**** Except for the high voltage battery, which is covered for 10 years or 150,000 miles (whichever
occurs first).
NOTE: Fully -electric vehicles are not eligible for any emissions
warranties described in this booklet.
31
Vehicles Eligible for California Emission Warranty Coverage
California emission warranty coverage applies if your vehicle
meets the following two requirements:
• Your vehicle is registered in a state' that has adopted and is
enforcing California emission warranty regulations applicable
for your vehicle at the time of repair, and
• Your vehicle is certified for sale in California as indicated on the
vehicle emission control information label.
' Subject to change, the following states have adopted and are
enforcing California emission warranty regulations:
- Passenger Car & Light -duty Trucks (up through 8,500
pounds GVWR) - California, Colorado, Connecticut,
Delaware, Maine, Maryland, Massachusetts, New Jersey,
New York, Oregon, Pennsylvania, Rhode Island, Vermont
and Washington
- Medium -Duty Passenger Vehicles (up through 10,000
pounds GVWR designed primarily for the transportation
of persons. Excludes incomplete trucks, trucks with a
seating capacity either over twelve persons total or over
nine persons rearward of the driver's seat, or trucks with
an open cargo area of at least six feet of interior length):
California, Colorado, Connecticut, Delaware, Maine,
Maryland, Massachusetts, New York, Oregon, Rhode
Island, Vermont and Washington
- Medium -Duty Vehicles (over 8,500 pounds GVWR up
through 14,000 pounds GVWR) - California, Colorado,
Connecticut, Delaware, Maine, Maryland, Massachusetts,
New York, Oregon, Rhode Island, and Vermont.
- Light Heavy -Duty Diesel Engine Vehicles (over 14,000
pounds GVWR up through 19,500 pounds GVWR) -
California, Maine and Pennsylvania.
32
Vehicles Eligible for California Transitional Zero Emission
Vehicle (TZEV) Emission Warranty Coverage
California Transitional Zero Emissions Vehicle (TZEV) extended
emission warranty coverage applies if your vehicle meets the
following two requirements:
• Your vehicle is registered in a state** that has adopted and is
enforcing California TZEV emissions warranty regulations
applicable to your vehicle at the time of repair, and
• Your vehicle is certified as a TZEV in California as indicated on
the vehicle emission control information label.
**Subject to change, the following states have adopted and are
enforcing California TZEV emission warranty regulations:
California, Colorado, Connecticut, Maine, Maryland,
Massachusetts, New Jersey, New York, Rhode Island, and
Vermont (NOTE: Delaware, Pennsylvania and Washington did
not adopt the California TZEV emission warranty; standard
California emission warranty coverage applies to all emission
components. Oregon adopted high voltage battery TZEV warranty
requirements only.)
For full details about coverage under California requirements for
emissions control, see:
4 Defects Warranties (pages 34-41)
4 Performance Warranty (pages
34-37)
4 What Is Covered? ( pages 38-41)
4 What Is Not Covered? (page 41)
33
EXPLANATION OF CALIFORNIA EMISSIONS WARRANTIES
CALIFORNIA EMISSION CONTROL WARRANTY STATEMENT
Your Warranty Rights and Obligations
The California Air Resources Board and Ford Motor Company are
pleased to explain the emission control system warranty on your
2025-model vehicle. In California, new motor vehicles must be
designed, built, and equipped to meet the State's stringent
anti -smog standards. Ford must warrant the emission control
system on your vehicle for the periods of time listed on
pages 34-37, provided there has been no abuse, neglect, or
improper maintenance of your vehicle.
Your emission control system may include parts such as the fuel
injection system, the ignition system, catalytic converter, and the
engine computer. Also included may be hoses, belts, connectors,
and other emissions -related assemblies.
Where a warrantable condition exists, Ford Motor Company will
repair your vehicle at no cost to you including diagnosis, parts,
and labor.
Manufacturer's Warranty Coverage
For Vehicles Eligible for California Emission Warranty Coverage
If Gross Vehicle Weight Rating is 14,000 lbs. or less:
For 3 years or 50,000 miles (whichever occurs first):
1. If your vehicle fails a Smog Check inspection, all necessary
repairs and adjustments will be made by Ford to ensure that your
vehicle passes the inspection. This is your emission control
system PERFORMANCE WARRANTY.
2. If any emissions -related part on your vehicle is defective, the
part will be repaired or replaced by Ford. This is your short-term
emission control system DEFECTS WARRANTY.
34
For 7 years or 70,000 miles (whichever occurs first):
If an emissions -related part listed in this warranty booklet
specially noted with coverage for 7 years or 70,000 miles is
defective, the part will be repaired or replaced by Ford. This is
your long-term emission control system DEFECTS WARRANTY.
For a list of the high-priced emission -related parts that are
covered for 7 years or 70,000 miles, go to
www.owner.ford.com /Owner Manuals.
Select the list that corresponds to the model and the model year
of your vehicle. NOTE: This list is vehicle specific and may not be
the same for all vehicles. It is based on the replacement cost of
each specific part, which can vary between vehicle lines.
If Gross Vehicle Weight Rating is 8,501 lbs. through 14,000 lbs.:
• For 5 years or 50,000 miles (whichever occurs first) for
components whose failure would increase the vehicle's
emissions of air conditioning refrigerants.
• Only for HDVs designated as "vocational vehicles" on the
underhood "VEHICLE EMISSION CONTROL INFORMATION"
label: Tire defects that affect compliance with greenhouse gas
requirements are covered for 2 years or 24,000 miles,
whichever comes first.
If Gross Vehicle Weight Rating is over 14,000 lbs.:
For 5 years or 50,000 miles (gasoline engines), 5 years or
100,000 miles (2021 and earlier engine model year diesel
engines), and 5 years or 110,000 miles (2022 and later engine
model year diesel engines) (whichever occurs first). Warranty
coverage of 5 years or 50,000 miles (whichever occurs first)
applies for components whose failure would increase the
vehicle's emissions of air conditioning refrigerants. Only for HDVs
designated as "vocational vehicles" on the underhood
"VEHICLE EMISSION CONTROL INFORMATION" label: Tire
defects that affect compliance with greenhouse gas
requirements are covered for 2 years or 24,000 miles, whichever
comes first.
35
For Vehicles Eligible for California TZEV Emission Warranty
Coverage
Except as noted below, for 15 years or 150,000 miles (whichever
first occurs):
1. If your vehicle fails a Smog Check inspection, all necessary
repairs and adjustments will be made by Ford to ensure that your
vehicle passes the inspection. This is your emission control
system PERFORMANCE WARRANTY.
2. If any emissions -related part on your vehicle is defective, the
part will be repaired or replaced by Ford. This is your short-term
emission control system DEFECTS WARRANTY.
NOTE: The TZEV warranty period for the high -voltage battery is
10 years or 150,000 miles (whichever first occurs).
36
Owner's Warranty Responsibilities
As the vehicle owner, you are responsible for the performance
of the required maintenance listed in your owner's manual. Ford
Motor Company recommends that you retain all receipts covering
maintenance on your vehicle, but Ford cannot deny warranty
coverage solely for the lack of receipts or for your failure to ensure
the performance of all scheduled maintenance.
You are responsible for presenting your vehicle to a Ford Motor
Company dealer as soon as a problem exists. The warranty repairs
should be completed in a reasonable amount of time, not to
exceed 30 days.
As the vehicle owner, you should also be aware that Ford Motor
Company may deny you warranty coverage if your vehicle or a
part has failed due to abuse, neglect, improper maintenance, or
unapproved modifications.
If you have any questions regarding your warranty rights and
responsibilities, or if you want to report what you believe to be
violations of the terms of this warranty, you may contact the Ford
Customer Relationship Center at 1-800-392-3673 (FORD) or the
California Air Resources Board at:
California Air Resources Board
4001 Iowa Avenue
Riverside, California 92507
37
WHAT IS COVERED?
If the parts on the following list contain an emissions -related
defect, they are covered by the Defects Warranties.
• Aftertreatment Sensors
• Air Flow Sensor
• Air/Fuel Feedback Control
System and Sensors
• Air Induction System
• Anti -lock Brake System
Module (Hybrid and Plug-in
Hybrid vehicles only except
Explorer hybrid)
• Battery Energy Control
Module (BECM)
• Belt Integrated Starter
Generator (Hybrid and Plug-in
Hybrid vehicles only)
• Brake Hydraulic/Electric
Control Assembly (Plug-in
Hybrid vehicles only)
• Brake Vacuum Pump
(Plug-in Hybrid vehicles only)
• Camshaft**
Catalytic Converters
(including Selective Catalytic
Reduction and Diesel
Oxidation Catalysts)
Charger and Bracket
Assembly High Voltage
Battery (Hybrid and Plug-in
Hybrid vehicles only)
Cold Start Enrichment
System (diesel only)
Controls for Deceleration
(diesel only)
38
• Converter and Bracket
Assembly High Voltage to
Low Voltage (Hybrid and
Plug-in Hybrid vehicles only)
• Cylinder head**
• Diesel Exhaust Fluid System
• Diesel Particulate Filter
• Electronic Ignition System
(diesel only)
• Electronic Engine Control
Sensors and Switches
• Powertrain Control Module
(PCM)/ Engine Control
Module (ECM)*
• Evaporative Emission
Control System
• Exhaust Gas Recirculation
(EGR) System
• Exhaust Manifold
• Exhaust Pipe (Manifold to
Catalyst)
• Exhaust Valve**
• Fuel Filler Door Sensor
(Hybrid and Plug-in Hybrid
vehicles only)
• Fuel Filler Tube and Seal
(non -diesel only)
• Fuel Injection System
• Fuel Injector Supply
Manifold
• Fuel Tank (non -diesel only)
• Fuel Tank Pressure Control
valve
• Glow Plugs (diesel only)
• High Voltage Battery (Hybrid
and Plug-in Hybrid vehicles
only)
• HVAC Controller (Plug-in
Hybrid vehicles only)
• Ignition Coil and/or Control
Module
• Intake Manifold
• Intake Valve**
• Intercooler Assembly -
Engine Charger
• Inverter System Controller
(Plug-in Hybrid vehicles
only)
• Jumper Assembly Charge
• Motor Electronics Coolant
Pump (Plug-in Hybrid
vehicles only)
• PCV system and Oil Filler
Cap
• Piston**
• Onboard Charger (Plug-in
Hybrid vehicles only)
• Secondary Air Injection
System
• Spark Control Components
• Spark Plugs and Ignition
Wires
• Thermostat
• Throttle Body Assembly
(M FI)
• Transmission Assembly
(Plug-in Hybrid vehicles only)
• Transmission Auxiliary Oil
Pump (Plug-in Hybrid
vehicles only)
Inlet to Charger (Hybrid and
Transmission Fluid
Plug-in Hybrid vehicles only)
Temperature Sensor (Plug-in
• Jumper Assembly DC/DC
Hybrid vehicles only)
Converter to High Voltage
Transmission Control Module
Panel (Hybrid and Plug-in
(TCM) and Solenoids
Hybrid vehicles only)
• Malfunction Indicator Lamp
Turbocharger Assembly
(MIL)/On-Board Diagnostic
Vacuum Distribution System
(OBD) System
Valve Spring**
• Module and Bracket
Assembly Transmission
Inverter Control (Hybrid and
Plug-in Hybrid vehicles only
* Includes hardware and emissions
related software changes only
** Heavy -Duty Diesel only
39
COVERAGE FOR 2025 MODELVEHICLES (GVWR OF 14,000 LES. OR LESS) UNDER LONG TERM DEFECTS WARRANTY
APPLICABLE ONLY TO CALIFORNIA-CERTIFIED VEHICLES REGISTERED IN A STATE THAT HAS ADOPTED AND IS ENFORCING
CALIFORNIA EMISSION WARRANTY REGULATIONS
(Coverage for up to 7 years/70,000 miles, whichever first occurs)
Part Descri tion
a)
C
O
C
O
u
W
J
m
Instrument Cluster (2)
X
Powertrain Control Module (PCM) / Engine Control Module
X
Fuel Sender Wiring Assembly (4)
X
Main Body Wiring Harness (4)
X
Main Jumper Wiring Assembly (4)
X
Molded Lead Frame Wiring Harness (4)
X
Power Steering Wiring Assembly (4)
X
Catalyst Inlet Pipe
X
Catalytic Converter
X
Camshaft Timing Assembly
X
Adjuster Assembly - Valve Lifter (4)
X
Arm Assembly - Valve Rocker (4)
X
Valve Rocker Cover Assembly (RH, LH)
X
Oil Pump Assembly (4)
X
Camcover Gasket
X
Engine Variable Camshaft Timing Solenoid
X
Gasket for Turbo Oil Tube
X
Transmission Control Assembly (4)
X
Transmission Internal MLF Wiring Harness (4)
X
Transmission Range Sensor / Detent Assembly
X
Fuel Tank
X
High Pressure Fuel Pump
X
Intake Manifold
X
Exhaust Manifold (Right Hand)
X
Exhaust Manifold (Left Hand)
X
Intake Manifold Gasket
X
Fuel Tank Pressure Sensor
X
Carbon Canister and Bracket Assembly
X
Fuel Distrib
X
Fuel Delivery Module
X
Fuel Tube Supply
X
Tank Assembly (without straps)
X
Fuel Tube Assembly
X
(1) For Plug-in Hybrid Vehicles Only (3) For EcoBoost Engine Only
(2) For Service Engine Soon/Malfunction Indicator Lamp (4) For MIL Illumination Only
(MIL) Functionality Concerns Only (5) For Non-EcoBoost Engine Only
40
Important Information about List of Parts
There may be additional coverage for these parts through
the Bumper to Bumper, Powertrain, or Diesel Engine limited
warranties. In any case, the warranty with the broadest coverage
applies.
Ford will cover damages to other vehicle components
proximately caused by a failure under warranty of any warranted
part.
Also covered by this warranty are all emissions -related bulbs,
hoses, clamps, brackets, tubes, gaskets, seals, belts, connectors,
non diesel fuel lines, and wiring harnesses that are used with
components on the list of parts above.
Concerning parts that should be replaced on a certain
maintenance schedule: these parts remain under warranty until
the first required replacement time that is specified in your
Owner's Manual.
NOTE: If the diagnosis does not reveal a defect, the Defects
Warranty does not apply.
Your Ford Motor Company dealer maintains a complete list of
covered parts. For more details about the specific parts that are
covered by the Defects Warranty, contact your dealer.
WHAT IS NOT COVERED?
Ford Motor Company may deny you emissions warranty coverage
due to abuse, neglect, improper maintenance, or unapproved
modifications.
41
7. Additional information about your emissions warranty
coverage, under Federal and California requirements
HOW DO I GET WARRANTY SERVICE?
To get service under your emissions warranties, take your vehicle
to any Ford Motor Company dealer as soon as possible after
illumination of the Malfunction Indicator Light or it has failed an
EPA -approved test or a California Smog Check inspection. Be
sure to show the dealer the document that says your vehicle has
failed the test.
Your dealer will determine whether the repair is covered by the
warranty. If the dealer has a question about Emissions
Performance Warranty coverage, it will forward the question to
Ford Motor Company, which must make a final decision within 30
days after you bring your vehicle in for repair. (The decision will
be made within a shorter time if state, local, or federal law
requires you to have the vehicle repaired more quickly in order to
avoid additional penalties.) The deadline for a determination
about Emissions Performance Warranty Coverage does not need
to be met if you request a delay, agree to a delay in writing, or if
the delay is caused by an event for which neither Ford nor your
dealer is responsible. If a question about Emissions Performance
Warranty coverage is referred to Ford Motor Company, you will be
notified by Ford Motor Company in writing if your claim for
warranty coverage is denied. The notice will explain the basis for
denying your claim. If you fail to receive this notice within a timely
manner, as determined above, Ford will perform the warranty
repair for you free of charge.
HOW DO I HANDLE EMERGENCY REPAIRS?
If your vehicle needs an emergency warrantable repair and a Ford
Motor Company dealer is not available, or if a Ford Motor
Company dealer cannot perform warrantable repair(s) within 30
days of you bringing your vehicle to the dealer, repairs may be
performed at any service establishment or by you using Ford
equivalent replacement parts.
42
Ford will reimburse you for the cost of these warranty repairs
including diagnosis, if you take the part(s) that are replaced
and the repair receipt(s) to a Ford Motor Company dealer. The
reimbursement shall not exceed Ford's suggested retail price for
the warranted parts that are replaced and labor charges based on
Ford's recommended time allowance for the warranty repair and
the geographically appropriate hourly rate.
WHAT REPLACEMENT PARTS SHOULD I USE?
Ford Motor Company recommends that you use genuine Ford
replacement parts. However, when you are having non -warranty
work done on your vehicle, you may choose to use non -Ford
parts. If you decide to use non -Ford parts, be sure they are
equivalent to Ford parts in performance, quality, and durability. If
you use replacement parts that are not equivalent to Ford parts,
your vehicle's emissions control systems may not work as
effectively, and you may jeopardize your emissions warranty
coverage.
Under the Federal and California emissions warranties, Ford will
repair or replace covered parts if they are properly installed Ford
parts or the equivalent, or non -Ford parts that have been certified
by the U.S. EPA or the California Air Resources Board (CARB).
Ford is not responsible for the cost of repairing or replacing non -
Ford parts that are not equivalent to Ford parts or that have not
been certified by EPA or CARB.
The maintenance, replacement, or repair of emissions control
devices or systems can be performed by any automotive repair
establishment or individual using Ford replacement parts or the
equivalent, or EPA- or CARB-certified parts, without
voiding your emissions warranty coverage for future repairs
during the applicable warranty period.
43
PROPER MAINTENANCE PRESERVES YOUR WARRANTY
If you do not maintain your vehicle properly, Ford may have the
right to deny you warranty coverage.
To have repairs made under this warranty, you may have to show
that you have followed Ford's instructions on properly
maintaining and using your vehicle. You will find these
instructions in your Owner's Manual. Be sure to save your service
receipts and to keep accurate records of all maintenance work.
CUSTOMER ASSISTANCE
If you are not satisfied with the handling of a warranty matter,
see Customer Assistance, on the inside front cover, and Better
Business Bureau (BBB) AUTO LINE program, page 47.
44
8. Noise emissions warranty
NOISE EMISSIONS WARRANTY FOR CERTAIN LIGHT TRUCKS
Ford Motor Company warrants to the first person who purchases
this vehicle for purposes other than resale and to each
subsequent purchaser that this vehicle as manufactured by Ford,
was designed, built and equipped to conform at the time it left
Ford's control with all applicable U.S. EPA Noise Control
Regulations.
This warranty covers this vehicle as designed, built and equipped
by Ford Motor Company, and is not limited to any particular part,
component or system of the vehicle as manufactured by Ford.
Defects in design, assembly or in any part, component or system of
the vehicle as manufactured by Ford, which, at the time it left
Ford's control, caused noise emissions to exceed Federal
standards, are covered by this warranty for the life of the vehicle.
THE NOISE EMISSIONS WARRANTY OBLIGATIONS DO NOT
APPLY TO:
• loss of time, inconvenience, loss of use of the vehicle,
commercial loss or other consequential damages.
any vehicle which is not covered by the U.S. EPA Medium and
Heavy Trucks Noise Emission Standards (40 C.F.R. Part 205,
Subpart B). Among the non -covered vehicles are those lacking
a partially or fully enclosed operator's compartment, such as a
basic stripped chassis, those having a Gross Vehicle Weight
Rating of 10,000 pounds or less, and those sold outside the
United States and its territories. To the extent permitted by
law, THIS WARRANTY IS EXPRESSLY INSTEAD of any express
or implied warranty, condition, or guarantee, agreement, or
representation, by any person with respect to conformity of
this vehicle with the U.S. EPA Noise Control Regulations,
including ANY IMPLIED WARRANTY OF MERCHANTABILITY
OR FITNESS.
45
9. Ford Protect Extended Service Plan
MORE PROTECTION FOR YOUR VEHICLE
You can get more protection for your new car or light truck by
purchasing a Ford Protect. Ford Protect service contracts are
backed by Ford Motor Company or Ford Motor Service Company.
Ford Protect plans provide up to 8 years and 150,000 miles of
coverage.
They provide:
• benefits during the warranty period, depending on the plan you
purchase can be: reimbursement for a rental vehicle, protecting
against tire and wheel road hazard damage, coverage for
certain maintenance and wear items, lost key replacement,
other plans are available;
• protection against covered repair costs and continuing
Roadside Service Assistance benefits after your Bumper to
Bumper Warranty expires.
You may purchase Ford Protect from any Ford Motor Company
dealer or see our website at ford protect.ford.com. There are
several Ford Protect plans available in various time, distance and
deductible combinations. Each plan is tailored to fit your own
driving and vehicle ownership needs, including reimbursement
for towing and rental.
When you purchase Ford Protect, you receive peace -of -mind
protection throughout the United States, Canada and Mexico,
provided by a network of more than 3,200 Ford Motor Company
dealers.
NOTE: Repairs performed outside the United States, Canada,
Mexico, Guam or Puerto Rico, Virgin Islands, American Samoa
and District of Columbia are not eligible for Ford Protect
coverage.
This information is subject to change. Ask your dealer for
complete details about Ford Protect coverage.
46
10. The Better Business Bureau (BBB)
AUTO LINE Program (U.S. Only)
Your satisfaction is important to Ford Motor Company and your
dealer. If you are not satisfied with the resolution of a warranty
concern, we recommend you follow the three -step resolution
procedure outlined in this Warranty Guide. You may also be
eligible to participate in the BBB AUTO LINE program whether or
not you follow this three -step procedure.
The BBB AUTO LINE program consists of two parts — mediation
and arbitration. During mediation, a representative of the BBB
will contact both you and Ford Motor Company to explore
options for settlement of the claim. If an agreement is not
reached during mediation and your claim is eligible, you may
participate in the arbitration process. An arbitration hearing will
be scheduled so that you can present your case in an informal
setting before an impartial person. The arbitrator will consider
the testimony provided and make a decision after the hearing.
You are not bound by the decision, but should you choose to
accept the BBB AUTO LINE decision, Ford must abide by the
accepted decision as well. Disputes submitted to the BBB AUTO
LINE program are usually decided within forty days after you file
your claim with the BBB.
BBB AUTO LINE Application: Using the information provided
below, please call or write to request a program application. You
will be asked for your name and address, general information
about your new vehicle, information about your warranty
concerns, and any steps you have already taken to try to resolve
them. A Customer Claim Form will be mailed that will need to be
completed, signed, and returned to the BBB along with proof of
ownership. Upon request, the BBB will review the claim for
eligibility under the Program Summary Guidelines.
47
You can get more information by calling BBB AUTO LINE at
1-800-955-5100, or writing to:
BBB AUTO LINE
1676 International Drive, Suite 550
McLean, VA 22102
BBB AUTO LINE applications can also be requested by calling
the Ford Motor Company Customer Relationship Center at
1-800-392-3673.
NOTE: Ford Motor Company reserves the right to change
eligibility limitations, modify procedures, or to discontinue this
process at any time without notice and without obligation.
48
11. State warranty enforcement laws
These state laws - sometimes called "lemon laws" - allow owners
to receive a replacement vehicle or a refund of the purchase price,
under certain circumstances. The laws vary from state to state.
To the extent your state law allows, Ford Motor Company requires
that you first send us a written notification of any defects or non -
conformities that you have experienced with your vehicle. (This
will give us the opportunity to make any needed repairs before
you pursue the remedies provided by your state's law.)
In all other states where not specifically required by state law,
Ford Motor Company requests that you give us the written notice.
Send your written notification to:
Ford Motor Company
Customer Relationship Center
P.O. Box 6248
Dearborn, MI 48126
LIU
12. Important information about ambulance
conversions
Ford vehicles are suitable for producing ambulances only if
equipped with the Ford Ambulance Prep Package. In addition,
Ford urges ambulance manufacturers to follow the
recommendations of the Ford Incomplete Vehicle Manual and
the Ford Truck Body Builders Layout Book (and pertinent
supplements).
Using a Ford vehicle without the Ford Ambulance Prep
Package to produce an ambulance could result in elevated
underbody temperatures, fuel over pressurization, and the
risk of fuel expulsion and fires. Such use also voids the Ford
Bumper to Bumper Warranty and may void the Emissions
Warranties.
You may determine whether the vehicle is equipped with the
Ford Ambulance Prep Package by inspecting the information
plate on the driver's rear door pillar.
You may determine whether the ambulance manufacturer has
followed Ford's recommendations by contacting the ambulance
manufacturer of your vehicle.
50