HomeMy WebLinkAbout2025-08-26 - AGENDA REPORTS - AMEND CONTR BUS HYDROGEN STATIONAgenda Item• 13
CITY OF SANTA CLARITA
AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL: Li
'
DATE: August 26, 2025
SUBJECT: CONTRACT AMENDMENT WITH HTEC FOR BUS HYDROGEN
REFUELING STATION CONSULTING AND PROJECT
MANAGEMENT SERVICES
DEPARTMENT: Economic Development
PRESENTER: Adrian Aguilar
RECOMMENDED ACTION
City Council:
1. Extend the existing contract with Hydrogen Technology & Energy Corporation (HTEC) for
Bus Hydrogen Refueling Station Consulting and Project Management services to March 31,
2026 and authorize an increased expenditure authority in the amount of $74,655, plus a 10-
percent contingency of $7,465, for a total increase of $82,120 and a revised contract not to
exceed $482,410.
2. Appropriate one-time funds in the amount of $82,120 to expenditure account 7003702-
516101, and increase Miscellaneous Federal Grants Revenue account 700-442409 by
$82,120.
3. Authorize the City Manager or designee to execute all contracts and associated documents, or
modify the award in the event issues of impossibility of performance arise, subject to City
Attorney approval.
BACKGROUND
In December 2018, the California Air Resources Board adopted the Innovative Clean Transit
(ICT) regulation. The ICT regulation requires all public transit agencies to transition to a 100-
percent zero -emission bus fleet by 2040. Beginning in 2029, all new bus purchases by transit
agencies must be zero -emission buses. The ICT regulation applies to all transit agencies that
own, operate, or lease buses with a gross vehicle weight rating greater than 14,000 pounds and
includes standard, articulated, over -the -road, double-decker, and cutaway buses.
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In preparation for this transition, staff determined that hydrogen -fuel cell buses are the best
option currently available to meet the needs of the City of Santa Clarita (City). This
determination was based on range, need for additional infrastructure, and long-term operating
costs.
At the December 14, 2021, City Council meeting, following a Request for Proposals process,
City Council awarded a contract to Hydrogen Technology & Energy Corporation (HTEC,
formerly Zen and the Art of Clean Energy Solutions, Inc.) to provide expertise in hydrogen
infrastructure and professional services in support of the Transit Hydrogen Fueling
Infrastructure, project F1026. HTEC and its subcontractor, The LeFlore Group, have continued
to provide the City with crucial assistance in support of this project.
As the project has progressed, City staff has identified the need for, and relied on, HTEC to
provide additional specialized services. To support these efforts, staff is requesting an extension
of the HTEC contract to March 31, 2026 and an increase of $74,655, plus a 10 percent
contingency of $7,465, for a total of $82,120, bringing the revised contract total not to exceed
$482,410. These services include participation in design reviews and Hazard and Operability
sessions, pre -construction readiness reviews, monitoring work progress, documenting and
maintaining project risk logs and tracking, and verifying compliance with project specifications
and standards. Additionally, HTEC will be assisting the City by developing the station
commissioning plan, conducting a Pre -Startup Safety Review, confirming all functional and
performance qualifications of the hydrogen station are met, and reviewing and validating that
hydrogen produced by the City's new station meets national hydrogen fueling standards.
The hydrogen production and fueling station is scheduled for substantial completion in
December 2025, with project closeout in early 2026. Amending the contract with HTEC will
ensure that the City has continual project management and hydrogen expertise support
throughout the life of the project.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
The total cost of this project, including contingency, is $482,410 and does not impact the General
Fund. Federal Transit Administration grant funds are available to cover 100 percent of the cost.
This requires a one-time appropriation of funds to account 7003702-516101 in the amount of
$82,120.
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