HomeMy WebLinkAbout2025-10-14 - AGENDA REPORTS - LMD ZONES 20 21 CONTRO
Agenda Item: 8
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 14, 2025
SUBJECT: LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 20
(GOLDEN VALLEY RANCH COMMERCIAL) AND ZONE 21
(GOLDEN VALLEY RANCH RESIDENTIAL)
DEPARTMENT: Administrative Services
PRESENTER: Andrew Adams
RECOMMENDED ACTION
City Council:
Award a five-year contract to Marina Landscape Services, Inc., to provide landscape
maintenance services for Landscape Maintenance District Zone 20 (Golden Valley Ranch
Commercial) and Zone 21 (Golden Valley Ranch Residential), for a total contract amount not
to exceed $1,533,260.
2. Appropriate a one-time budget increase in Fiscal Year 2025-26 from the Landscape
Maintenance District Fund Balance (Fund 357) to expenditure account 3572441-516110 in
the amount of $18,450 and to expenditure account 3572442-516110 in the amount of
$60,417.
3. Appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the
Landscape Maintenance District Fund Balance (Fund 357) in the amount of $24,600 to
expenditure account 3572441-516110 and $80,556 to expenditure account 3572442-516110,
contingent upon appropriation of funds by the City Council in each fiscal year.
4. Authorize the City Manager or designee to execute all contracts and associated documents,
subject to City Attorney approval.
5. Find that the award of contract is exempt from the California Environmental Quality Act
pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h)
Maintenance of Existing Landscaping.
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BACKGROUND
The City of Santa Clarita (City) administers 62 financially independent zones within the
Landscape Maintenance District (LMD), providing landscape maintenance services through
contracts with private companies.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified vendors for
the maintenance of LMD Zone 20 (Golden Valley Ranch Commercial) and LMD Zone 21
(Golden Valley Ranch Residential). The RFP was published and circulated via the City's e-
procurement system, BidNet, on August 13, 2025. The City transmitted the solicitation to 1,151
vendors on BidNet, of which 47 vendors downloaded the RFP and 9 companies provided
proposals for consideration.
Unlike a bid procurement, where the recommended contract award is based upon the lowest,
most responsive bid, the RFP procurement approach utilizes multiple weighted criteria to
evaluate and score proposals. This approach reinforces performance expectations and ensures
that vendors dedicate adequate employees to service the contract. While the price for services is
a component constituting 10 percent of the weighted evaluation criteria, 90 percent of the
evaluation criteria focuses on the overall value provided, including the composition and structure
of the contractor's crew, their schedule to rotate through the maintenance areas, understanding of
the specifications, and references.
These proposals were reviewed and evaluated based on each company's ability to meet the
specific needs of the City. An evaluation panel comprised of staff representing the City's Special
Districts division scored the responses using the following categories of weighted criteria:
• Value Provided - Includes Team Composition/Crew Structure and Rotation
Schedule/Response Times (65%)
• Acknowledgment and Understanding of Specifications (15%)
• References and Certifications (10%)
• Proposal Amount (10%)
The evaluation team scored the responses based on a 100-point system, with the results outlined
below:
COMPANY
LOCATION
POINTS
AWARDED
ANNUAL
COST
Marina Landscape Services, Inc.
Santa Clarita, CA
92.33
$ 274,356
Stay Green, Inc.
Santa Clarita, CA
82.67
$ 192,648
Mariposa Landscapes, Inc.
Irwindale, CA
81.67
$ 450,384
Venco Western, Inc.
Oxnard, CA
78.33
$ 206,256
Specialized Landscape Management
Service, Inc.
Simi Valley, CA
76.67
$ 235,320
Oakridge Landscape, Inc.
Santa Clarita, CA
76.33
$ 233,220
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Continued Table:
COMPANY
LOCATION
POINTS
AWARDED
ANNUAL
COST
Brightview Landscape Services, Inc.
San Fernando, CA
73.67
$ 219,444
SGD Enterprises DBA Four Seasons
Landscaping
Van Nuys, CA
65.33
$ 256,560
C&M Landscape, Inc.
Santa Clarita, CA
60.66
$ 225,000
Upon reviewing the proposals, Marina Landscape Services, Inc., (Marina) received the highest
score from the evaluation team. The team concluded the Marina proposal offered the best
balance of proposed resources, rotation schedule, timeline, and overall value for landscape
maintenance in LMD Zones 20 and 21. In addition, Marina demonstrated a strong understanding
of the landscaping complexities within the zones and articulated a comprehensive approach to a
rotation schedule that meets the specific demands of each maintenance area.
While the annual cost of Marina's proposal is $274,356, approximately 43 percent higher than
the second -ranked proposer, Stay Green, Inc., at $192,648, Marina provides nearly 100 percent
more manpower than Stay Green, Inc. Further, on a per -hour basis, Marina's labor is roughly 40
to 50 percent less expensive. The higher total cost delivers significantly more labor hours and
greater capacity to meet the specific maintenance demands of LMD Zones 20 and 21.
In March 2025, the Aliento Slopes within Zone 21 were turned over by the developer and
incorporated into the zone's scope of work. This increased the monthly maintenance cost from
approximately $11,000 to about $20,000. The City was able to absorb the added cost within the
existing budget during Fiscal Year 2024-25; however, staff recognized that a budget increase
would be necessary in Fiscal Year 2025-26. This change prompted staff to rebid the zones and
incorporate the new scope into the solicitation.
As a part of the evaluation process, staff also conducted a due -diligence review of Marina's
professional references and confirmed that their work history meets the City's standards and
performance expectations. Based on the overall evaluation, including scoring and reference
verification, staff recommends awarding the landscape maintenance contract to Marina.
To support this contract, staff is requesting an ongoing appropriation of $24,600 specific to LMD
Zone 20 and $80,556 specific to LMD Zone 21. The recommended contract amount is essential
to ensure Marina can perform monthly landscape maintenance and repairs, maximize operational
efficiencies, and complete tasks in a timely manner. These tasks include responding to
emergencies, irrigation repairs and replacements, addressing vandalism, and executing one-time
beautification enhancement projects.
The increase in expenditure authority granted by the City Council does not guarantee additional
compensation under the terms of the recommended contract. The City retains the discretion to
engage alternative contractors if necessary. Any unscheduled repair work or one-time
enhancement projects performed by Marina, under the contract will still require staff review and
prior authorization from the City's Special Districts division. Additionally, to enhance
maintenance standards and enforce accountability, the contract includes provisions for payment
reductions in the event of poor performance if the contractor fails to meet their maintenance
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obligations.
The award of this contract is not subject to California Environmental Quality Act (CEQA)
review pursuant to CEQA Guidelines Article 19 - Categorical Exemptions, Section 15301,
Existing Facilities, (h) Maintenance of Existing Landscaping. This contract meets the criteria for
this exemption because the scope of work falls under existing landscape maintenance.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended actions, a one-time budget increase in Fiscal Year 2025-26
will be appropriated from the Landscape Maintenance District Fund Balance (Fund 357) to
Expenditure Account 3572441-516110 in the amount of $18,450 and to Expenditure Account
3572442-516110 in the amount of $60,417. Beginning in Fiscal Year 2026-27, an ongoing
budget increase of $24,600 to Expenditure Account 3572441-516110 and $80,556 to
Expenditure Account 3572442-516110 will be appropriated from the Landscape Maintenance
District Fund Balance (Fund 357), contingent upon appropriation of funds by the City Council
during the annual budget process.
ATTACHMENTS
LMD Zones 20, 21: Published Bid Documents (available in the City Clerk's Reading File)
LMD Zones 20, 21: Marina Landscape Services, Inc. Response File (available in the City Clerk's
Reading File)
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25-LMD-108 Zone 20 & 21
Landscape Maintenance
PROPOSAL # LMD-25-26-07
TABLE OF CONTENTS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
SECTION A
REQUEST FOR PROPOSALS
PROPOSAL INSTRUCTIONS
DOCUMENT CHECKLIST
SECTION B
SCOPE OF WORK
RESPONSE FORMAT AND SELECTION CRITERIA
SECTION C
SAMPLE MAINTENANCE AGREEMENT
FRINGE BENEFIT STATEMENT
SECTION D
EXHIBIT A: COST PROPOSAL
EXHIBIT B1: ADDITIONAL PRICING
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
EXHIBIT C: VIOLATION RECORDS
EXHIBIT D: PROACTIVE APPROACH FORM
EXHIBIT E: DESIGNATION OF SUBCONTRACTORS
EXHIBIT F: REFERENCES
EXHIBIT G1: STAFF
EXHIBIT G2: STAFF HOURS
EXHIBIT H: EQUIPMENT REQUIREMENTS
EXHIBIT I: CERTIFICATIONS
EXHIBITJ: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
SECTION E
ATTACHMENT A: MAINTENANCE SCHEDULE EXAMPLE - DAILY -ANNUAL
ATTACHMENT B: MAINTENANCE MAP(S)
ATTACHMENT C: HOLIDAYSCHEDULE
ATTACHMENT D: INVENTORY LISTS
SECTION A
RFP Information & Instructions
CITY OF SANTA CLARITA REQUEST FOR PROPOSALS
Project Name: 25-LMD-108 Zone 20 & 21 Landscape Maintenance
Proposal #: LMD-25-26-07
Dates Published: August 13, 2025
Last Day for Questions: August 22, 2025 before 11:00 AM (PT)
Proposal Closing: September 15, 2025 before 11:00 AM (PT)
License(s) Required: Class C-27 California Landscaping Contractor License
Project Description: The City of Santa Clarita is soliciting sealed proposals from qualified landscape
maintenance companies for the all-inclusive labor and equipment under the
terms of this Request for Proposal (RFP), to provide for the maintenance
services of designated landscaped areas within the boundaries of LMD Zones
20 (Golden Valley Ranch Commercial) & 21(Golden Valley Ranch Residential).
These zones may be arranged into groups and/or may be awarded as separate
contracts.
Prevailing Wage: Yes
Bond Requirements: No
Contact Information: Michele Arima 1 (661) 286-4066 1 marima@santaclarita.gov
Prevailing Wage Monitoring: This Project is subject to prevailing wage compliance monitoring and
enforcement by the Department of Industrial Relations.
Required Contractor & Subcontractor Registration: Only proposals submitted by proposers (along with
all listed subcontractors) that are currently registered and qualified to perform public work pursuant to
Labor Code Section 1725.5 will be accepted.
Specifications for this request for proposals (RFP) may be downloaded from the City's Purchasing website
at: www.bidnetdirect.com//cityofsantaclarita. Please refer to specifications for complete details and RFP
requirements. The specifications in this notice shall be considered a part of any contract made pursuant
thereto. A paper copy of the RFP documents is available upon request in the City Clerk's office, suite 120.
RFP Questions must be submitted electronically via the BidNet "Question and Answer" tab.
Addenda, if issued by the CITY, will be transmitted on BidNet. Addenda must be digitally acknowledged
via BidNet in addition to a printed and signed version submitted with the proposal response. If addenda
are not signed and submitted with the proposal response, the submission may be deemed non-
responsive and rejected.
PROPOSAL INSTRUCTIONS
PROPOSAL # LMD-25-26-07
25-Lmd-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
1. SUBMITTING PROPOSALS.
1.1. The response must be submitted on this form and include all forms provided or information
requested or required by the scope of work or specifications, (uploaded via BidNet).
1.2. All documentation of unit pricing or other cost breakdowns as outlined in this proposal must be
submitted to support the total proposed price.
1.3. Proposals/corrections received after the closing time will not be accepted. The City will not be
responsible for proposals not properly or timely, uploaded. Upon award, all submissions become
a matter of public record.
2. ADDENDA. The City will not accept responsibility for incomplete packages or missing addenda. It is
the vendor's responsibility to monitor BidNet for release of the addenda prior to submission of the
quote to make certain the package is complete and all required addenda are included. This
information will be available via BidNet. Vendors are cautioned against relying on verbal information
in the preparation of proposal responses. All official information and guidance will be provided as
part of this solicitation or written addenda. Addenda, if issued by the Agency, will be transmitted via
BidNet. Addenda must be digitally acknowledged through BidNet in addition to a printed and signed
version submitted with the proposal. If addenda are not signed and submitted with the proposal
response, the proposal may be deemed non -responsive and rejected.
3. AWARDS.
3.1. The City reserves the right to waive any irregularity in any proposal.
3.2. This RFP does not commit the City to award a contract, or to pay any amount incurred in the
preparation of the proposal. The City reserves the right to accept or reject all proposals received
as a result of this request, to negotiate with any qualified consultant, or to cancel this RFP in part
or in its entirety. The City may require the selected consultant to participate in negotiations and
to submit such technical, price, or other revisions of the proposal as may result from negotiations.
The City reserves the right to extend the time allotted for the proposal, and to request a best and
final offer, should it be in its best interest to do so.
3.3. The proposal may be awarded in its entirety as proposed; however, the City reserves the right to
award elements of the work, independently, and to do portions "in-house." Additionally, the City
reserves the right to award subsequent work on this project based on information presented in
this proposal, without recourse to a separate or subsequent RFP process, should it be in its best
interest to do so.
3.4. The City may make an award based on partial items unless the proposal submitted is marked "All
or none." Where detailed specifications and/or standards are provided the City considers them
to be material and may accept or reject deviations. The list of proposals submitted will be posted
on BidNet, normally within 24 hours.
3.5. Proposals and subsequent offers shall be effective/valid for a period of 180 days after the RFP
due date. The City of Santa Clarita may request Proposers to extend the validity of proposals and
offers for the City's acceptance beyond the specified time period.
4. BRAND NAMES, ALTERNATIVES, OR EQUIVALENTS.
4.1. In the bid documents, the use of a specific manufacturer, brand or make does not restrict
Bidders in their proposed solution. When brand names are used, it indicates the quality and
utility of the article desired; thus, the bids submittal shall in all cases propose goods equal in
quality and utility.
4.2. If Materials differing from stated specifications may be considered, provided such differences
are clearly noted and described. The City shall make the final determination of compliance with
the specifications. If proposing an alternative or equivalent product, the Bidder shall provide the
cut sheet/spec sheet or detailed product description for the proposed product via email to
purchasing@santa-clarita.com prior to the last day for questions. For each product proposed
documentation provided must include a description reflecting the characteristics and level of
quality that will satisfy the salient physical, functional, or performance characteristics of "equal"
products specified in the solicitation. The proposal must clearly identify the item by brand name
(if any), and make/model number, and may include descriptive literature such as illustrations,
drawings, or a clear reference to previously furnished descriptive data or information available
to the City. The proposal shall clearly describe any modifications the Bidder plans to make in a
product to make it conform to the solicitation requirements.
4.3. The City has the option of accepting or rejecting any alternative or equivalent product. Exception
is made on those items wherein identical supply has been determined a necessity and the
notation NO SUBSTITUTE has been used in the specification section.
5. COOPERATIVE BIDDING. Other public agencies may be extended the opportunity to purchase off this
solicitation with the agreement of the successful vendor(s) and the City. The lack of exception to this
clause in vendor's response will be considered agreement. However, the City is not an agent of,
partner to or representative of these outside agencies and is not obligated or liable for any action or
debts that may arise out of such independently negotiated "piggy -back" procurements.
6. DELIVERY. Unless otherwise specified, delivery shall be D.D.P., the City of Santa Clarita, site of user
division and contract delivery may begin no later than fifteen (15) calendar days from receipt of order.
7. INVOICES. Invoices will be forwarded to:
City of Santa Clarita
Special Districts Division
Attn: Daniel Gonzalez
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Invoices will reflect the purchase order # and goods or service delivered in accordance with the terms
of the contract. Invoice processing begins on receipt of the material or invoice, whichever is later.
8. DEPARTMENT OF INDUSTRIAL RELATIONS REQUIREMENTS. No proposer or
subcontractor/subconsultant may be listed on a bid proposal for a public works project (submitted on
or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to
Labor Code Section 1725.5 [with limited exceptions from this requirement for proposal purposes only
under Labor Code Section 1771.1(a)]. No proposer or subcontractor/subconsultant may be awarded
a contract for public work on a public works project (awarded on or after April 1, 2015) unless
registered with the Department of Industrial Relations pursuant to Labor Code Section 1725.5. This
project is subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
9. PREPARATION. All proposals and required forms must be uploaded as laid out in the BidNet General
Attachments Section.
10. REJECTION. The City reserves the right to reject any or all proposals and to waive any informality in
any proposal. The City may reject the proposal of any vendor who has previously failed to perform
properly, or complete on time, contracts of a similar nature, or to reject the proposal of a vendor who
is not in a position to perform such a contract satisfactorily. The City may reject the proposal of any
vendor who is in default of the payment of taxes, licenses or other monies due to the City of Santa
Clarita.
11. PRICING VALIDITY. All proposals, including all pricing, shall be effective/valid for a minimum period
of 180 calendar days after the date of bid closing. In the event a final contract has not been awarded
within this period, the City reserves the right to negotiate extensions to this period.
12. CONTRACT TERM AND PRICING ADJUSTMENT. The term of the contract awarded pursuant to this
RFP shall be five (5) years, with no renewal options. However, annual price adjustments may be
considered upon written request from the contractor, subject to the following conditions:
• Price adjustments shall be based on changes in the Consumer Price Index for All Urban
Consumers (CPI-U), Los Angeles -Long Beach -Anaheim Area, as published by the United States
Department of Labor, Bureau of Labor Statistics —or a comparable index if the CPI-U is
discontinued.
• The base index shall be the CPI published for the month immediately preceding the month in
which the solicitation was advertised.
• Each year, the adjustment amount will be calculated based on the percentage change
between:
o the base index (or most recently used CPI index, if a previous adjustment was
approved), and
o the CPI published for the month that falls 90 days prior to the applicable contract
anniversary date.
• Contractors must submit a written request for a price adjustment no later than 90 days prior
to each contract anniversary. If no request is submitted, the pricing from the previous year
will remain in effect for the next 12-month period.
The final adjusted pricing will be reviewed and determined by City Purchasing staff.
The proposer shall honor the pricing proposed in response to this RFP for one hundred eighty (180)
days from the date of proposal submission, or through the full five-year contract term unless adjusted
in accordance with the provisions above.
13. CONTRACTOR'S LICENSE. If requested and in accordance with the provisions of California Public
Contract Code Section 3300, the successful vendor shall submit proof of a Class C-27 California
Landscaping Contractor License with proposal response. Failure to possess the specified license shall
render the proposal as non -responsive and shall act as a bar to award the contract to any proposer
not possessing said license at the time of award. As provided for in Section 22300 of the California
Public Contract Code, the Contractor may substitute securities for monies withheld by the City to
ensure performance under the contract.
14. PREVAILING WAGES. This contract is subject to the State prevailing wage requirements of the
California Labor Code including, but not limited to, Sections 1770, 1771.5, 1773, 1776 and 1777.5.
Contractor shall comply with California prevailing wage laws including, to the extent applicable, Labor
Code Section 1720.9. Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates
in the county, or counties, in which the work is to be done have been determined by the Director of
the California Department of Industrial Relations. These wages are set forth in the General Prevailing
Wage Rates for this project, available from the California Department of Industrial Relations' Internet
web site at http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. Future effective general
prevailing wage rates which have been predetermined and are on file with the California Department
of Industrial Relations are referenced but not printed in the general prevailing wage rates. A copy of
the prevailing rate of per diem wages shall be posted at the job site. The Contractor is responsible for
obtaining a current edition of all California statutes and regulations, and adhering to the latest editions
of such.
15. SUBCONTRACTORS. For all projects, the vendor must list any subcontractors/subconsultants that will
be used, the work to be performed by them, and total number of hours or percentage of time they
will spend on the project.
Each proposer must submit with their proposal the following:
• The Full name of each subcontracting firm as required by Government Code, Sec. 4201, typed or
legibly printed.
• The address of each firm.
• The telephone number at the place of business.
• Work to be performed by each subcontracting firm.
• Total approximate dollar amount of each subcontract.
Copies of subcontracts will be provided to the City Engineer upon their request.
16. TERMINATION. The City may terminate any purchase, service or contract with or without cause either
verbally or in writing at any time without penalty.
The City of Santa Clarita's "Terms and Conditions" is found on a separate attachment in BidNet.
DOCUMENTS CHECKLIST
PROPOSAL # LMD-25-26-07
25-Lmd-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
In addition to the items requested for the proposal the following documents are required to be
completed and submitted by the proposer.
The following documents must be provided by ALL proposers:
Uploaded via BidNet (see Section D: Exhibits)
❑ Response File
❑ Cost File(s) —to be submitted separately from the Response File:
o Exhibit A: Cost Proposal
o Exhibit B1: Additional Pricing
o Exhibit 132: Additional Pricing Continued
❑ Exhibit C: Violation Records
❑ Exhibit D: Proactive Approach Form
❑ Exhibit E: Designation of Subcontractors
❑ Exhibit F: References
❑ Exhibit G1: Staff
❑ Exhibit G2: Staff Hours
❑ Exhibit H: Equipment Requirements
❑ Exhibit I: Certifications
❑ Exhibit J: Acknowledgement & Acceptance of Scope of Work
❑ Exhibit K: Notice to Proposers Regarding Contractual Requirements
❑ Maintenance Schedule(s) - Daily, Weekly, Monthly, Semi -Annual, Annual (see examples in
Section E)
❑ Rotation Schedule (Maintenance Map showing frequency of work within designated
❑ areas/sections)
❑ All signed addendums (if any)
The following documents must be provided by the AWARDEE ONLY (With Agreement)
Delivered to City Hall, Attn: Daniel Gonzalez
❑ Maintenance Agreement
❑ Insurance Required by Contract
❑ W-9 Form
❑ Fringe Benefit Statement
SECTION B
Solicitation Information
SCOPE OF WORK
PROPOSAL # LMD-25-26-07
25-Lmd-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarita, California
EVENT
Solicitation advertisement
Last day for questions
Return of proposals
Evaluations of proposals
*Dates are subject to change at the City's discretion
INTRODUCTION
DATE
August 13, 2025
August 22, 2025
September 15, 2025
September 15-18, 2025
The City of Santa Clarita (City) administers 64 financially independent zones within the Landscape
Maintenance District (LIVID), providing landscape maintenance services for the LIVID operations through
contracts with private companies. Solicitations for proposals to support contract services are made
regularly and often allow an opportunity for multiple zones to take advantage of economies of scale.
The City of Santa Clarita is soliciting sealed proposals from qualified landscape maintenance companies
for the all-inclusive labor and equipment under the terms of this Request for Proposal (RFP), to provide
for the maintenance services of designated landscaped areas within the boundaries of LMD Zones 20
(Golden Valley Commercial) 21 (Golden Valley Ranch Residential). These zones may be arranged into
groups and/or may be awarded as separate contracts.
The following general specifications apply to the areas of the City's Landscape Maintenance District, LIVID
Zones 20 (Golden Valley Commercial) 21 (Golden Valley Ranch Residential).
The term of the Contract will be five (5) years.
The RFP shall be all-inclusive for labor hours and equipment, meaning: Contractor shall at his cost provide
all the labor and equipment necessary for the provision of grounds, irrigation and landscape maintenance
services. Including but not limited to irrigation repairs minor and major, shrub, tree, and groundcover
planting, spreading mulch, all fuel modification and weed abatement, and litter removal. All supplies and
parts will be paid by the LIVID at the Contractor's price plus a maximum markup of 15%.
In striving to meet the statewide diversion goal of 85%, LIVID requires every effort to keep green waste
out of landfills. The contractor shall either mulch green waste material onsite or haul material to a certified
green waste diversion facility for processing. The contractor shall maintain a log and report method of
diversion annually to the LIVID office by providing total tons of green waste generated and the total tons
diverted from the landfill by either reuse on site or recycling through a facility. Narratives, photographs,
weight tickets and diversion reports are acceptable forms of reporting. The log must be provided upon
request at any given time during the contract.
Refer to the following specifications for requirements at each location. The specifications include general
and special conditions that shall apply to all jobsite locations. Also included in this section are the Scope
of Work instructions which more clearly define the services, scheduling, or special circumstances for each
location to be serviced.
1. GENERAL REQUIREMENTS
1.1. The Contractor shall furnish all labor, equipment, materials, tools, services and special skills, i.e.
Irrigation Specialists, Irrigation Assistants, Foreman, and Supervisors required executing the
landscape maintenance as set forth in these all-inclusive labor and equipment specifications. The
Contractor will be expected to uphold the highest standards of quality and performance in
maintenance of plant material, natural areas, hardscape, and irrigation systems. Maintenance of
landscape shall include, but not be limited to: mowing, trimming, edging, hand pruning, fertilization,
brush clearance, application of pre -emergent herbicides, weed control, minor tree lifting, dead plant
removal, plant replacements, and cleanup/clearing of drainage systems. All mulch provided by the
City will be disbursed by the contractor on site to control weed growth. It is the intent of these
specifications to provide plant material maintenance methods to keep all areas weed free, trash
free, and in an overall state of good health.
The Landscape Maintenance District (LIVID) covered bythis Agreement shall be maintained at a crisp,
clean level of appearance at California Landscape Contractors Association (CLCA) Industry standards
and all work shall be performed in a professional manner using quality equipment and materials.
The manpower required to provide the expected level of services indicated in these specifications
shall be supplied at all times. In the event seasonal and/or unforeseen circumstances warrant
additional personnel to maintain said specifications, the contractor shall provide additional
resources at no additional cost.
1.2. City of Santa Clarita Landscape Maintenance District (LIVID) administration staff, consisting of the
Landscape Maintenance Specialist, Project Development Coordinator, Landscape Maintenance
Administrator, Special Districts Manager, or the Administrative Services Director, shall herein be
described as 'Special Districts.
1.3. Contractor shall under the terms of this agreement provide the labor, materials, and equipment
necessary for the provision of grounds, irrigation and landscape maintenance services. The
landscape areas include: irrigated and landscaped areas; fire protection slopes and natural areas,
shrubs, trees and ground cover which may be irrigated by electrically controlled automatic or
manual systems. All locations shall be maintained with nothing but the highest of industry
standards at no less than the frequencies provided in the proposal submission by Contractor.
1.4. Contractor must provide all-inclusive labor and equipment for landscape, grounds and maintenance
services including, but not limited to:
• Select prune shrubs to the natural shape of the plant according to its species throughout
the year to encourage healthy growth habits according horticultural best practices;
• Fertilization application;
• Irrigation; minor and major repairs;
• Hand watering (as necessary);
• Bleeding of valves necessary during emergencies when automatic systems are not
functioning properly;
• Pruning of shrubs and trees (first twelve vertical feet measured from the ground);
• Trimming of shrub areas, and ground cover;
• Keeping minimum 18" clearance from fence lines behind homes;
• Disease control;
• Pest control;
• Tree maintenance; (first 12' of trees) structural pruning per ANSI Best Management
Practices;
• Inspection, maintenance and repairs of irrigation systems;
• Mulching (City provided mulch); will be disbursed by the contractor at their expense;
• Manual weed abatement;
• Chemical weed control;
• Maintenance of fire protection/fuel modification areas;
• Marking underground irrigation lines and other LIVID equipment upon Dig Alert notification
and/or other requests;
• Traffic control (per Watch Manual) while working in the public right of way, medians, and
parkways;
• Litter pickup, doggie litter removal, trash bags removed and replaced from receptacles (City
provided dog waste bags; City -reimbursed trash bags - Contractor's cost plus no more than
15%);
• Hardscape Maintenance (i.e.: sweeping or blowing down concrete, gum and litter removal,
crack and/or gutter weed abatement, and removal of weeds within 18" of a fence or wall);
Provided in Attachments Al is an example of Maintenance Program Guides. They are to serve as a
guideline for proposal purpose only. The contractor shall submit within their proposal a "Team
Composition" and "Rotation Schedule" that will serve as the expected minimum monthly
requirements. The minimum is only acceptable once all field conditions reflect the expectation of
the specifications herein. The contractor is expected to supply sufficient resources at all time to
meet or exceed expectations.
1.5. Inclement Weather and Adverse Conditions
• Unless determined to be an unsafe working condition, on days of light precipitation and/or
forecasted rain the contractor shall continue to be present as scheduled performing
alternative tasks, such as but not limited to the following; monitoring of drainage devices,
drain inlet clearing, maintaining/cleaning of walkways, debris removal within planting areas,
hand pruning of shrubs, etc., or as directed by Special Districts.
• During periods of extremely adverse and inclement weather, the Contractor shall be
present with a minimum of two staff members as scheduled performing inspections of the
maintained areas, maintaining drainage devices for proper flow, as well as monitoring the
overall state of the site and reporting any concerns in regards to safety and property during
regular assigned hours.
• Contractor shall report any storm damage or issues related to inclement weather/adverse
conditions to Special Districts within 24 hours of occurrence. All storm damages must be
photo documented prior to any removal or clean up. If remedial work is required beyond
the scope of the contract, it may be paid as additional work upon approval by Special
Districts.
• Contractor shall not perform any operations during unsafe working conditions which may
risk individuals or result in damage to property/landscape.
1.6. Contractor recognizes that during the course of this Agreement other activities and operations may
be conducted by alternative contracted parties. These activities may include, but are not limited to:
• Landscape refurbishment; tree, shrub, and ground cover installation;
• Irrigation system refurbishment and/or repair;
• Construction and/or storm related operations;
• Emergency response operations;
• Electrical repairs;
• Tree Trimming / Tree planting / Tree counting;
• Concrete removal and replacement, block wall and brick repairs;
• Fence installation and repairs, wood, vinyl, and Crete Rail;
• Integrated pest management / Chemical applications to trees;
• Streetscape furniture cleaning and pressure washing of walkways and appurtenances.
At the discretion of LIVID, the Landscape Maintenance Contractor may be required to modify or curtail
specific tasks and operations within their maintenance contract.
1.7. When notified of a landscape or irrigation emergency during the hours and days of maintenance
service as identified in Section 9, the contractor shall respond by phone and/or text message to the
Landscape Maintenance District Monitor and/or Special Districts Office within fifteen (15) minutes
of notification. When notified of an emergency outside of the normal hours and days of
maintenance service, the contractor has thirty minutes to respond by phone or text to the
Landscape Maintenance District Monitor and/or Special Districts. If personnel and equipment are
necessary for the emergency, the contractor must have these resources available within 2 hours.
Upon arriving at an emergency situation, it shall be the responsibility of the contractor to eliminate
all unsafe conditions which would adversely affect the health, safety, or welfare of the public. See
Section 10 for consequences for failure to comply.
1.8. Contractor shall clearly identify and equip each vehicle used within the City of Santa Clarita with
decals on the exterior right and left front door panels identifying the Contractor's name, and phone
number. Contractor shall require each employee to adhere to basic public works standards of
working attire. Uniforms (matching pants and shirts), proper shoes, safety vests and other gear
required by State Safety Regulations (OSHA) shall be properly exhibited. Shirts shall be buttoned
and worn at all times.
1.9. Contractor and employees shall at all times dress in a company uniform that identifies their
employer and exhibit good customer service to City staff, City contracted staff, residents, and the
general public throughout the term of this contract. All communication will be professional in
manner between all parties. The City will employ consulting Landscape Maintenance Monitors.
These consultant monitors will be treated the same as other Special District staff. Failure to properly
and respectfully communicate may be cause for contract termination.
1.10. The contractor is required to have a minimum of five (5) years' experience in the landscape
maintenance field. The contractor is required to have experience with maintaining areas of twenty
(20) acres or larger and median/parkway maintenance a minimum of two (2) linear miles or larger.
Vendor is to provide a minimum of three (3) references with a similar scope & type of work within
the proposal response.
1.11. Contractor's employees and/or representatives shall be thoroughly trained and experienced in
the computer based central operating systems of WeatherTrak irrigation control systems, and all
other corresponding equipment. Should Special Districts choose a different controller
manufacturer, the contractor shall make available employees or representatives for product
training at no additional cost to City.
1.12. Contractor shall provide cellular communication to each crew foreman and have the ability to
connect to City Monitors and Special Districts representatives.
1.13. The contractor, and/or subcontractors, must possess the following licenses at time of proposal
submission; C-27 California Landscaping Contractor License. The contractor or subcontractor must
identify a staff member certified or licensed as a qualified applicator through the California
Department of Pesticide Regulation. The contractor shall (when required) have an Arborist
identified by the International Society of Arboriculture (ISA)/ or have a contract with a Certified
Arborist on an as -needed basis. The Contractor must submit copies of the licenses, and certificates
or subcontractor information sheets, indicating licenses held at the time of proposal submission.
2. LANDSCAPE AREAS TO BE MAINTAINED
2.1. The LIVID areas to be maintained under the provisions of this Agreement are specifically identified
in Attachment B (Maintenance Area Maps).
Contractor must acknowledge personal inspection of the Zone's irrigation system and planted areas.
Contractor must also evaluate the extent which the physical condition thereof will affect the services
to be provided. Contractor accepts the premises in their present physical condition, and agrees to
make no demands upon LIVID for any improvements or alterations to irrigation, and landscaped
areas thereof. Contractor agrees to possessing the ability to maintain LIVID areas within the
provision of this proposal, to the standards set forth herein, without modification, improvement, or
alteration.
3. CERTIFICATIONS/REPORTS/RECORDS
3.1. Payroll and Prevailing Wage Report: Contractor shall complete a Payroll and Prevailing Wage
Certification Report which shall be made available to LIVID upon request. Contractor shall provide
the required information in a form acceptable to Special Districts. The City is requesting that one
monthly bill be submitted by the contractor to Special Districts for the maintenance.
3.2. Maintenance Function Report: Contractor shall maintain and keep current a report that records
when all Periodic, Seasonal, and Additional Work maintenance functions performed by Contractor's
personnel were completed. Said report shall be in a form and content acceptable to Special Districts
and will be made available to Special Districts upon request. The monthly payment may not be made
if such report is requested and not made available or is in a form that is unacceptable to Special
Districts.
3.3. Certification of Specialty Type Maintenance: When applicable, Contractor shall include with the
monthly invoice those specialty type maintenance items completed. The following information shall
include but not be limited to:
• Quantity and complete description of all commercial and organic fertilizer(s) used.
• Quantity and label description of all grass seed used.
• Quantity and complete description of all soil amendments used.
3.4. A valid licensed California Pest Control Advisor's recommendations and copies of corresponding
Agricultural Commissioners Pesticide Use Reports signed by a licensed California Pest Control
Operator for all chemical, disease and pest control work performed. The report shall be
accompanied by a listing of each material used, quantity used, and the location of use, the date
used, the applicators name and the license number.
3.5. Company Financial Records: The contractor may be required to supply the City with their financial
records through a reputable independent auditor, such as Dunn & Bradstreet.
3.6. Violation Records: The awarded contractor shall not have two (2) or more Cal -OSHA sustained
complaints or four (4) or more California State Contractor Board sustained complaints within the
past four (4) years. A proposal response from the awarded vendor that does not meet these
requirements may be considered a non -responsive proposal, and the City of Santa Clarita will
proceed to the next qualified bidder. Please supply this information on Exhibit C (Violation Records).
4. ADDITIONAL WORK
4.1. Special Districts may arrange for additional Contractor personnel to cover additional work needed
due to extraordinary incidents such as vandalism, Acts of Nature or third -party negligence for which
Contractor will be compensated. Regularly occurring "bad weather" is not considered an Act of
Nature for the purposes of this contract.
4.2. Prior to performing any extra work, Contractor shall prepare and submit a written description of
the work with an estimate/proposal including the hours and skill level of labor and a list of
materials. This written description and estimate (or proposal) shall be provided within 72 hours
of request. No work shall commence without the written authorization from Special Districts.
Costs for additional work shall not exceed the labor rate identified on the Additional Pricing Sheet.
For material it shall be Contractor's cost plus no more than 15%. The contractor will maintain and
submit copies of invoices to demonstrate the contractors' cost.
4.3. When a condition exists wherein there is imminent danger of injury to the public or damage to
property, Special Districts may verbally authorize the work to be performed upon receiving a verbal
estimate from Contractor. However, within 24 hours after receiving such verbal authorization,
Contractor shall submit a proposal to be approved by Special Districts.
4.4. All extra work shall commence on the specified date established, and Contractor shall proceed
diligently to complete said work within the time allotted. All invoices submitted by Contractor for
extra work shall include a detailed itemization of labor and/or materials and specific zone(s)
identified. All invoices for extra work and items must be submitted biweekly to Special Districts.
5. CONTRACTOR'S LIABILITIES
5.1. All damages resulting from Contractor's operation within the LIVID areas shall be repaired or
replaced at Contractor's expense within 48 hours.
5.2. All such repairs or replacements shall be completed within the following time limits.
• Irrigation damage shall be repaired or replaced prior to the next regularly scheduled
watering event or as agreed upon with Special Districts.
• All damages to shrubs, trees, or ground cover shall be repaired or replaced within five
• (5) working days or sooner as directed by Special Districts.
• All concrete walkway, block walls, light poles, or any appurtenances, shall be repaired within
a reasonable timeframe agreed upon by LIVID staff.
5.3. All repairs or replacements shall be completed in accordance with the following maintenance
practices.
• Trees: Minor damage such as bark lost from impact of mowing equipment shall be remedied
by a qualified tree surgeon or arborist. If damage results in loss of a tree, the damaged tree
shall be removed and replaced at Contractor's expense to comply with the specific
instructions of Special Districts.
• Shrubs: Minor damage may be corrected by appropriate pruning as required in Section 18,
"Shrub and Ground Cover Care," of the Specifications. Major damage shall be corrected by
removal of the damaged shrub and replacement to comply with the provisions in Section
18 "Shrub and Ground Cover Care" of the Specifications.
• Chemicals: Any damage resulting from chemical operations, either spray -drift or lateral -
leaching shall be corrected in accordance with the aforementioned maintenance practices.
Any soil damaged from chemical application shall be reconditioned or replaced.
6. INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.1. Should any misunderstanding arise, Special Districts will interpret this Agreement. If the Contractor
disagrees with the interpretation of Special Districts, Contractor shall continue with the work in
accordance with Special District's interpretation. Within 30 days after receipt of the interpretation,
Contractor may file a written request for a hearing before a Disputes Review Panel as provided
hereinafter. The written request shall outline in detail the area of dispute.
6.2. The Disputes Review Panel will be appointed by Special Districts and will be composed of not less
than three (3) Qualified personnel or representatives having experience in the administration of
grounds maintenance contracts. The panel will convene within one (1) week of appointment in
order to hear all matters related to the dispute. The hearing will be informal and formal rules of
evidence will not apply. The Panel will submit its recommendation to Special Districts for
consideration, within one (1) week following the conclusion of the hearing. Special Districts shall
render an interpretation based upon review of the Panel's recommendation. Special Districts'
decision shall be final.
7. OFFICE INQUIRIES AND COMPLAINTS
7.1. Contractor shall at all times, have some responsible person(s) employed by the Contractor to take
the necessary action regarding all inquiries and complaints that may be received from the
Homeowners Associations, property owners, and tenants within said LIVID or from Special Districts
personnel, representatives or patrons using the facility. This person(s) shall be reachable 24 hours
per day. An answering service shall be considered an acceptable substitute to full time coverage,
provided Contractor is advised of any complaint within one (1) hour of receipt of such complaint by
the answering service. Neither answering machines nor voicemail are acceptable. The telephone of
said Contractor shall be on the exchange or exchanges of said District(s) or a toll -free number, and
in no case shall the people of said District(s) be required to pay a toll charge to telephone said
Contractor. During normal working hours, Contractor's Foreman or an employee of Contractor, at
the supervisory level, who is responsible for providing maintenance services, shall be available for
notification by telephone or text communication.
7.2. Whenever immediate action is required to prevent impending injury, death, or property damage to
the LIVID being maintained, Special Districts may authorize such action to be taken by a third- party
work force and shall charge the cost thereof as determined by the Administrator, against the
Contractor, or may deduct such cost from an amount due to Contractor from Special Districts.
7.3. Contractor shall maintain a written log of all complaints, the date and time thereof, and the action
taken pursuant thereto or the reason for non -action. The log of complaints shall be available for
inspection by Special Districts at all reasonable times.
7.4. All complaints shall be addressed as soon as possible after notification; but in all cases within 24
hours, to the satisfaction of Special Districts. If any complaint is not resolved within 24 hours, Special
Districts shall be notified immediately of the reason for not resolving the complaint followed by a
written report to Special Districts within five (5) days. If the complaints are not resolved within the
time specified or to the satisfaction of Special Districts, Special Districts may correct the specific
complaint and the total cost incurred will be deducted from the payments owing to the Contractor
from Special Districts.
8. SAFETY
8.1. Contractor agrees to perform all work outlined in this Agreement in such a manner as to meet all
California Landscape Industry Standards for safe practices during the maintenance operation for
medians and parkways and to safely maintain stored equipment, machines, and materials or other
hazards consequential or related to the work; and agrees additionally to accept the sole
responsibility for complying with all local, City, State or other legal requirements including but not
limited to, full compliance with the terms of the applicable O.S.H.A. and CAL-O.S.H.A. Safety Orders
at all times so as to protect all persons, including Contractor's employees, agents of the City,
vendors, members of the public or others from foreseeable injury, or damage to their property.
Contractor shall inspect all potential hazards at the LIVID areas covered by this Agreement and keep
a log indicating date inspected and action taken.
8.2. It shall be Contractor's responsibility to inspect, and identify, any condition(s) that renders any
portion of the LIVID premises unsafe, as well as any unsafe practices occurring thereon. Special
Districts shall be notified immediately of any unsafe condition that requires major correction.
Contractor shall be responsible for making minor corrections including, but not limited to:
• Filling holes in planting areas, and paving;
• Using barricades, signs, caution tape or traffic cones to alert patrons of the existence of
hazards;
• Replace valve box covers so as to protect members of the public or others from injury.
During hours of operations, Contractor shall obtain emergency medical care for any member of the public
who is in need thereof, because of illness or injury occurring on the premises. Contractor shall cooperate
fully with the City in the investigation of any accidental injury or death occurring on the premises, including
a complete written report thereof to Special Districts within five (5) days following the occurrence.
8.3. Under the circumstance that landscape maintenance work be performed in a Caltrans right of way;
including but not limited to freeway onramps and offramps; the contractor shall adhere to the safety
requirements in the Caltrans Maintenance Manual/Protection of Workers.
9. HOURS AND DAYS OF MAINTENANCE SERVICES
9.1. The hours of maintenance service shall occur Monday thru Friday between 7:00 a.m. to 5:00 p.m.
Overtime rates will only apply to work performed outside these hours of maintenance service or
completed on a day specified in (Attachment C) "2025 Holiday Schedule". This applies to all future
Holiday Schedules. A work schedule shall be provided and approved in advance by Special Districts.
No work will be performed on City Legal Holidays (Attachment C) unless authorized by Special
Districts Administration in advance. Blowers, lawnmowers, chainsaws or other mechanical
equipment with a decibel level above 65 decibels may not be used before 7:00 a.m. within City of
Santa Clarita limits in accordance with ordinance 11.44.010.
9.2. Contractor shall provide on -site staffing to perform the required maintenance to meet required
California Industry Standards anytime between Monday through Friday. However, if the contractor
can accomplish the same work within a shorter service schedule, then the Special Districts Division
can modify their maintenance schedule. Alternate days or any changes in the days and hours of
operation heretofore prescribed shall be subject to approval by the Special Districts Division.
10. MAINTENANCE SCHEDULES
10.1. Contractor shall submit a work schedule prior to start of contract. Though a work schedule is
requested as part of the response file for the contractor proposal, any modifications or changes
must be agreed to priorto start of a contract. Said work schedule shall be set on a monthly rotational
basis, identifying and delineating the time frames for the required functions by the day of the week
and time of day. Work schedules shall be reviewed and approved by LIVID Staff following submittal.
City, at its discretion, may impose liquidated damages for each subsequent day the Contractor is
delinquent in delivering said work schedule to the Special Districts Office.
10.2. Contractor shall submit revised schedules when actual performance differs substantially from
planned performance. The Contractor is provided the opportunity and procedure for adjusting
scheduling requirements. The Contractor has also been provided the opportunity and procedure for
adjusting schedules to meet special circumstances and inclement weather. Said revisions shall be
submitted to Special Districts for review and approval within three (3) working days prior to
scheduled time of work. A written copy of the current City approved schedule must be kept in the
site foreman's vehicle at all times and be available upon request of City Staff or the City's contracted
Landscape Monitor.
10.3. Contractor shall notify Special Districts, in writing, at least one (1) week prior to the date and time
of all the following maintenance operations when applicable:
• Fertilization;
• Micro-Nutrients/Soil Amendments;
• Spraying of Trees and Shrubs
• Aesthetic/Structural Tree and Shrub Pruning;
• Preventative disease control;
• Transplanting of small and medium sized plants;
• Lane closures notification for median or parkway maintenance is required;
• Other Items as Determined by Special Districts
10.4. Failure to complete the work as scheduled or as specified herein may result in the following
actions:
a) A sum of up to five hundred dollars ($500.00) per day will be deducted and forfeited
from payment to the Contractor for each instance where an item of work is not
completed in accordance with the schedule or any portion of the specifications herein.
b) Deficiencies: An additional amount equal to the cost incurred by completion of the work
by an alternate source, whether it be City forces or separate private contractor, even if
it exceeds the contract unit price, will be deducted from the Contractor's invoice.
c) These actions shall not be construed as penalty but as adjustment of payment to the
Contractor for only the actual work performed or as the cost to the City for inspection
and other related costs from the failure by the Contractor to complete the work
according to the schedule or specifications.
11. CONTRACTOR'S STAFF
11.1. Contractor shall provide at a minimum, the proposed number of staff members as indicated in
Exhibit G2 of the proposal, to satisfy daily and/or weekly requirements for high quality landscape
maintenance. Contractor's staff MUST be employees of the contractor except subcontractors
identified in the response to this proposal. Contractor must perform all work in accordance with the
specifications set forth herein. Contractor's employees, whether assigned to any one Zone or as part
of a crew serving any number of Zones shall include at least one individual crew foreman who speaks
and comprehends the English language.
11.2. Special Districts may at any time give Contractor written notice to the effect that the conduct or
action of a designated employee of Contractor is, in the reasonable belief of Special Districts Staff,
detrimental to the interest of the public using the premises, Contractor shall meet with
representatives of Special Districts to consider the appropriate course of action with respect to such
matter and Contractor shall take reasonable measures under the circumstances to assure Special
Districts that the conduct and activities of Contractor's employees will not be detrimental to the
interest of the public patronizing the LIVID covered under this Agreement.
11.3. LIVID staff reserves the right to require the Contractor provide alternate staff members to
supplement and/or replace staff that is determined to be performing below the expectations of
LMD. The City of Santa Clarita will maintain sole authority of determining if and when a staff
members' performance falls below these standards. The request for replacement from City staff is
not limited to field crewmembers but also extends to management, supervisors, and specialized
staff. Upon request, the contractor shall provide appropriately qualified alternatives for selection
by LIVID staff as necessary.
12. SIGNS/IMPROVEMENTS
12.1. Contractor shall not post signs or advertising matter upon the premises or improvements thereon,
unless prior approval therefore is obtained from LIVID Special Districts.
13. UTILITIES
13.1. Special Districts shall pay for all utilities associated with the maintenance of the LMDs. However,
water usage shall not exceed the amount required to comply with irrigation schedules established
by the Contractor and approved by Special Districts. Contractor will be required to manage the
scheduling of the controllers. Contractor shall pay for all excessive utility usage due to Contractor's
failure to monitor irrigation system malfunctions or unauthorized increases in the frequency of
irrigation. These activities may include, but are not limited to watering during a rain storm and/or
watering the day after rain and/or watering during a special event. The excess cost will be
determined by comparing current usage with historical usage for the same time period. The excess
to be deducted from payments to Contractor from Special Districts will be presented to Contractor
by Special Districts prior to actual deduction to allow for explanations.
14. NON-INTERFERENCE
14.1. Contractor shall not interfere with the public use of the LIVID areas covered under this Agreement,
and shall conduct its operations as to offer the least possible obstruction and inconvenience to the
public or disruption to the peace and quiet of the area within which the services are performed.
15. USE OF CHEMICALS
15.1. The application of chemicals such as herbicides and pre -emergent will be at the contractor's
expense inclusive of this contract. The City of Santa Clarita will pay the contractor's price for the
chemicals plus no more than a 15% mark up. All work involving the use of chemicals shall be in
compliance with all Federal, State, and local laws and will be accomplished by a Certified Applicator
under the direction of a Licensed Pest Advisor. Contractor, in complying with the California Food and
Agricultural Code, shall provide a copy of a valid Pest Control Operator's License and valid Pest
Control Advisor's License, or a copy of said licenses from a sub -contractor to Special Districts prior to
using chemicals within the area.
15.2. A listing of proposed chemicals to be used including; commercial name, application rates, and
type of usage shall be submitted to Special Districts for approval. The listing will be accompanied by
copies of Material Safety Data Sheets (MSDS) for all chemicals that may be used in binder or booklet
form. No work shall begin until written approval of use is obtained from Special Districts. The
contractor shall consider the effects chemical application has on the environment. The contractor
shall use the least toxic chemicals in the lowest quantity that will be effective in achieving the needed
result.
15.3. Chemicals shall only be applied by those persons possessing the training in chemical application
or a valid California Applicator's Certificate. Application shall be in strict accordance with all governing
regulations.
15.4. Records of all operations stating dates, times, methods of application, chemical formulations,
applicators names and weather conditions shall be made and retained in an active file for a minimum
of three (3) years. Contractor shall provide a chemical use report and a copy of the PCA
recommendation to Special Districts for each application (site specific) made during each month. This
shall be in addition to the copy of the usage summary that is provided to the Agricultural
Commissioner.
15.5. All chemicals requiring a special permit for use must be registered with the County Agricultural
Commissioner's Office and a permit obtained with a copy to Special Districts.
15.6. All regulations and safety precautions listed in the "Pesticide Information and Safety Manual"
published by the University of California shall be adhered to.
15.7. Chemicals shall be applied when air currents are still; preventing drifting onto adjacent property
and preventing any toxic exposure to persons whether or not they are in or near the area of
application.
16. STORAGE FACILITIES
16.1. Special Districts shall not provide any storage facilities for the Contractor. Any Contractors storage
facilities must be located outside of the boundaries of the Zone for which landscape maintenance
services are performed, unless Special Districts determines it would be in the best interests of
Special Districts to waive this restriction.
17. TURF CARE — Not applicable in this zone.
18. SHRUB AND GROUND COVER CARE
18.1. Contractor shall perform at his sole expense under the terms of this agreement the following
services:
• Pruning: Manually select prune shrubs throughout the year to encourage healthy growth
habits, and to encourage growth to the natural shape of the plant according to its species
and appearance with the exception of roses, which shall be pruned no later than the end of
January. Periodic pruning may be required to maintain consistent size, structure, and/or
appearance of large groupings of the same species. All shrubs shall be free of dead wood,
weak, diseased, insect infested and damaged limbs at all times. Removal of all clippings will
be completed the same day pruning occurs. Pruning will not be completed while plants are
flowering, during the emergence of new growth, or when high temperatures are present
during the hottest time of the year (typically July -August) unless directed by Special
Districts. No balls, squares or unusual shapes are permitted under this RFP. Selective
pruning is required following the natural habit of the particular plant. Dead shrubs, not a
result of third -party negligence, will be removed by contractor at their cost. Shrubs to be
pruned to stay below a height that is consistent with specifications or as directed by Special
Districts.
• Trimming: Restrict growth of shrubbery and ground cover to areas behind curbs, walkways,
and within planter beds by trimming, as necessary, or upon notice by special districts. Trim
to allow clearance and access to fire and utility equipment per their respective Agency
guidelines. All trimming practices are subject to change as directed by Special Districts.
• Disease and Insect Control: Maintain free of disease and insects and treat when needed
pursuant to Section 22.
• Weed Control: All ground cover and shrub beds are to be kept weed free at all times.
Methods for control shall incorporate the following:
a. Mulch application to 3" layer maximum.
b. Hand removal
c. Cultivation
d. Chemical eradication using non -residual herbicides
• Shrub and Ground Cover Replacement: All damaged, diseased (untreatable), or dead shrubs
and ground covers whose damage occurred due to natural conditions/causes, will be
replaced under the terms of "additional work" as described in Section 4 and/or Exhibit 132:
Additional Pricing. All shrubs shall be guaranteed to live and remain in healthy condition for
no less than ninety (90) days and trees for a period of one (1) year from the date of
installation of the plants or trees.
• Fertilization: Application of an LIVID approved fertilizer a minimum of two (2) times per year
to provide a healthy color in all plants with foliar feedings. The fertilizer shall be applied
once during the months of March or April and once during the months of September or
October. Contractor will cultivate around plants as needed. Fertilizer shall be appropriate
for plant type and season (time of year) and approved by LIVID staff prior to installation. The
Contractor shall provide a fertilization schedule two (2) weeks prior to the proposed
fertilization.
• Irrigation: Irrigation, including hand watering and manual bleeding of valves, is required in
the event of an emergency situation and/or where automatic systems are not functioning
as required. Irrigation practices described in Section 25 shall apply to trees, shrubs, and
ground cover.
• Diversion Requirements: In striving to meet the statewide diversion goal of 85% LIVID
requires every effort to keep green waste out of landfills. The contractor shall either mulch
green waste material onsite or haul material to a certified green waste diversion facility for
processing. The contractor shall maintain a log and report method of diversion annually to
the LIVID office by providing total tons of green waste generated and the totals tons diverted
from the landfill by either reuse on site or recycling through a facility. Narratives,
photographs, weight tickets and diversion reports are acceptable forms of reporting. The
log must be provided upon request at any given time during the contract.
• Recycling: Recycling of plant debris by composting and/or maintaining a minimum 2- inch
layer of mulch under all trees and around all shrubs/groundcover. A minimum 3- inch layer
in all open areas is strongly encouraged. Mulch purchased by the LMD will be disbursed
with the above specifications by the contractor who will provide the labor at the
contractor's expense.
• Renovation: Renovate ground covers according to prescribed practices in the industry as
needed to maintain a healthy vigorous appearance and growth rate. When ground covers
and perennials have grown where they completely fill the space in which they were planted
and have started to deteriorate, i.e., less flowering, dying out, smaller plants, they shall be
renovated. (Renovation shall include removing said plants, amending the soil, dividing
plants as necessary and replanting to maintain a healthy, vigorous appearance and growth
rate.)
• Ornamental Grass Care: To promote new growth, cut back the foliage to about 4-6 inches
in late winter to early spring before growth resumes.
19. TREE CARE
19.1. Contractor under the terms of this agreement shall perform the following services:
• Tree Maintenance
a. All trees in the Zone, regardless of the overall stature, from the base up to the
first twelve (12) feet shall be maintained free of all dead, diseased and damaged
branches back to the point of breaking as per contract. Wound dressings are
never used on any tree pruning cuts.
b. All sucker growth is to be removed from trees as it occurs.
c. Maintain an 8-foot clearance for branches overhanging walkways and public
sidewalks.
d. Report insects and tree diseases to Special Districts Inspector.
e. Stake and support all replacement trees and replace stakes which have been
broken or damaged on existing trees.
f. Tree stakes shall be pentachlorophenol treated pole pine, not less than 8 feet
in length for 5-gallon size trees and not less than 10 feet for 15-gallon trees sizes
(two per tree), no galvanized stakes.
g. Commercially available tree rubber ties are to be used unless there is a need
for guy wires. All trees tied in two locations — top and bottom. Stakes will not
be placed closer than 12 inches from the top tie on the tree trunk.
h. Stakes and ties will be placed so no chafing of bark occurs and shall be checked
frequently and retied to prevent girdling.
Broken branches are to be removed immediately whether they are in the tree
or on the ground.
j. All tree wells in sidewalks within the maintenance areas' boundaries to be kept
weed free and mulched where applicable.
• Fertilization: May be required at the direction of Special Districts to apply fertilizer within
drip line at least once per year (during the months of March or April) to provide a healthy
color in all plants. Fertilizer should, at the direction of LIVID, be a balanced organic 10-6- 4
ratio with trace element. Contractor shall provide Special Districts with two (2) weeks
notification prior to the fertilizer application.
• Permits: If a permit is required for tree pruning, Contractor will obtain a permit prior to
commencement of work by Contractor.
• Tree Replacement: All trees permanently damaged as a result of action or inaction by the
contractor will be replaced with the identical species of tree existing previously, unless
otherwise notified in writing by Special Districts. The need for and the size of replacement
will be determined by Special Districts at the monthly maintenance inspection meeting or
upon written notification. Size of the replacement shall be of a like size. Substitutions will
require prior written approval by Special Districts. Original plans and specifications should
be consulted to insure correct identification of species.
• All newly planted trees installed by the Contractor are the responsibility of the Contractor
to maintain and guarantee healthy establishment for a period of one (1) year. Any trees
installed by others will be the responsibility of the Contractor when special care or
accommodations are required during the establishment period.
• Olive Tree Spraying: Ornamental olive trees shall be sprayed to prevent fruit set by use of
"Maintain," "Floret" or other approved product. Two (2) applications shall be required 7-10
days apart. The first application shall be applied when % to % of the olive blooms are open
(sometime between April 1 and May 10). Both spray applications shall be put on using a
power sprayer with a minimum of 150 psi. pressure. The Landscape Maintenance District's
Tree Maintenance contractor will provide most of the chemical applications to trees. If the
landscape contractor provides this service, it will be considered "extra work cost".
• Fireblight Treatment: Preventative Fireblight treatment for Pyrus Kawakamii to consist of
spray application between October 1 and mid -November. Post treatment to consist of
pruning out dead wood, sterilizing pruning tools after each cut. Preventative Fireblight
treatment for Platanus to consist of two applications and possibly a third application,
depending on the effectiveness of the previous application. The first application shall occur
in February, during the budding stage. The second treatment shall occur in March, during
the juvenile growth stage of the leaf. The third application shall occur in April if there is
evidence of blight after mature growth of leaf. Materials used shall be of an approved type
by the County Agriculture Department. If the landscape contractor provides this service, it
will be considered "extra work cost".
• Oak Tree Pruning Permit: All cuts over 2 inches in diameter on Oak Trees will be done by
the Landscape Maintenance Tree Maintenance contractor. All other cuts on Oak Trees shall
be made to ISA standards with an Oak Tree Pruning Permit per City Municipal Code by the
landscape contractor or their subcontractor. Special Districts will procure Oak Tree Permits
once work is approved.
• Tree Pruning/Trimming: All tree trimming/pruning will be done in accordance with the
standards established by the International Society of Arboriculture (ISA) and ANSI 300 Best
Management pruning practices.
• Street Tree Wells: Contractor is responsible to keep all tree wells within LIVID areas weed -
free and maintain tree well irrigation system in accordance with Section 25 of these
Specifications. Mulching of tree wells is required as needed and/or as directed by Special
Districts.
20. NATURAL, BRUSHED, MANUFACTURED, HYDROMULCHED SLOPE CARE —
20.1 Natural areas or riparian corridor areas in these zones are open space areas that have minimal usage
due to the sloping character of the land and/or the rugged landscape materials that are native to the
land. Contractor will provide periodic maintenance, according to routine scheduling, consisting of
trash, brush or other debris removal. Contractor at his cost will visually inspect these areas
throughout the year as scheduled, providing pick up and removal of any debris or trash. Waste
disposal costs will be allowed for larger items as determined by Special Districts.
20.2 Contractor at his cost shall be responsible for all inclusive weed abatement, maintaining the brushed
slope areas throughout the year in accordance with the below identified height of weeds, dead wood
removal in accordance with the clearance from dwellings or structures requirement or as otherwise
pursuant to Los Angeles County Fire Code. A copy of current requirements can be referenced at the
following website: https://www.fire.lacounty.gov/.
20.3 These slope areas are hillside areas and are designed to meet the Los Angeles County Ordinances for
fire retardation. These areas generally occur in sloping terrain with gradients ranging 10 percent to
100 percent. Slopes are either manufactured or natural. The natural slopes have been brushed to
remove certain plant materials. Manufactured slopes have been hydro mulched or planted in
accordance with applicable County Ordinances. Use of these areas by the residents should be
minimal.
20.4 Contractor shall perform, under the terms of this agreement, at their sole expense, the following
services for the maintenance of the natural slopes, which requires that the weeds and native brush
be:
1. Clipped to a height of 2 to 4 inches for a distance of at least 100 feet or as required by Los
Angeles Fire Code from a dwelling or structure and all debris removed from the site at
Contractor's cost.
2. Dead wood from woody plants shall be removed and/or trimmed when the area is brushed.
May be required at the direction of Special Districts to apply water within the cleared zone only
as needed during fire season to maintain sufficient moisture content for sustenance of the
plants and to inhibit combustion. Remove all debris from this operation off the LIVID property.
Weeding shall commence immediately following the rainy season once the growth of weeds
has reached a maximum of 12 inches in height orwhen the County Fire Marshall has determined
that a fire hazard condition exists.
3. When weeding or brush removal is required, the required weeding shall be completed as soon
as possible and shall be completed throughout an LIVID within a maximum period of 30 days.
20.5 Where reference is made to weeding, brushing, or clearing within 100 feet of a structure, it is
intended that the space between the structure and the private property line is the responsibility of
the owner of the property except where Special Districts has accepted an easement to maintain a
portion of the private lot. As an example, assume a private residential lot has a depth of 100 feet,
the rear or side of which abuts a fire protection slope. Assume that the structure is set back 20 feet
from the property line abutting this slope. Contractor's responsibility is within the portion or balance
of the 100 feet outside of the private property boundary, or, in this case, 80 feet. However, Special
Districts is responsible for those areas where an easement has been accepted by Special Districts
over a portion of a private lot. Consult with Special Districts for any questions regarding these areas.
20.6 The maintenance of the manufactured slopes requires that the planted slopes be weeded on a
regular basis throughout the year. Planted slopes which were not hydroseeded shall be kept weed
free at all times and the use of chemicals is permitted. Planted slopes that were hydroseeded require
weed removal by hand as the use of chemicals or machines (such as trimmers) are not permitted.
The removal of weeds by hand shall be performed throughout the term of the maintenance contract.
Contractor shall program the irrigation system to deliver sufficient moisture within the root zone of
trees and shrubs to sustain growth. Contractor shall be responsible for any damage to slope areas
caused by excessive watering practices or to plant material caused by lack of water. Plants and trees
shall be fertilized in accordance with the requirements of Sections 18 and 19 of this Scope of Work.
21. USE OF INTEGRATED PEST MANAGEMENT
21.1. Materials shall be at Contractor's cost plus no more than 15%, as necessary for integrated pest
management (IPM) and contractor at his expense under the terms of this agreement will provide
the labor.
• Integrated Pest Management (IPM): Integrated pest management (IPM) is a pest
management strategy that focuses on long-term prevention or suppression of pest
problems with minimum impact on human health, the environment, and non -target
organisms. Preferred pest management techniques include encouraging naturally occurring
biological control; using alternate plant species or varieties that resist pests; selecting
pesticides with a lower toxicity to humans or non -target organisms; adopting cultivating,
pruning, fertilizing, or irrigation practices that reduce pest problems; and changing the
habitat to make it incompatible with pest development. Pesticides are used as a last resort
when careful monitoring indicates that they are needed according to pre- established
guidelines. When treatments are necessary, the least toxic and most target- specific
pesticides are chosen. Implementing an integrated pest management program requires a
thorough understanding of pests, their life histories, environmental requirements, and
natural enemies, as well as establishment of a regular, systematic program for surveying
pests, their damage, and other evidence of their presence. IPM has been mandated on
Federal property since 1996 by Section 136r_1 of Title 7, United States Code, and is cited in
Title 41 of the Code of Federal Regulations (102-74.35) as a required service for agencies
subject to the authority of the General Services Administration. The Contractor will develop
an IPM program for work covered by this statement of work.
• Chemical Application: All work involving the use of chemicals will be accomplished by a State
of California Certified or Licensed pest control operator. A written recommendation by a
person possessing a valid California Pest Control Advisor License is required prior to
chemical application.
• Permits: All chemicals requiring a special permit for use must be registered by the
Contractor with the County Agricultural Commissioner's Office and a permit obtained with
a copy to Special Districts, prior to use. A copy of all forms submitted to the County
Agricultural Commissioner shall be given to Special Districts on a timely basis.
• Compliance with Regulations: All regulations and safety precautions listed in the "Pesticide
Information and Safety Manual" published by the University of California will be adhered
to.
• Pest Control: Control of ground squirrels, gophers, and other burrowing rodents bytrapping
and/or eradication will be provided by Special Districts. Contractor is not responsible for
this service. Whenever holes are visible upon the surface, these holes shall be filled and
securely tamped to avoid moisture runoff entering the holes by the County Agricultural
Department who will provide pest control for Special Districts. This procedure shall be
followed in all areas, especially within all slope areas. Contractor is responsible for notifying
Special Districts upon detecting a need for rodent control.
22. GENERAL CLEAN-UP
22.1. Contractor shall at their sole expense under the terms of this agreement perform the following
services:
• Trash Removal: The contractor shall provide a trash pickup schedule for approval by Special
Districts. The contractor shall pick up trash and accumulated debris from the site on a
regularly scheduled rotation approved by LIVID staff in advance.
• Curb and Gutter Maintenance: Contractor is responsible for removal of weeds and grass
from curb and gutter expansion joints (up to 2' from curb) at all times.
• Fence Clearance: Contractor is responsible for removal of weeds and grass from within 18"
of any fence or wall within the areas under Contractor's maintenance at all times.
• Walkway and Crack Maintenance: Walkways, if any, will be cleaned immediately following
mowing and edging and cleaned by use of power sweeping or blower equipment at a
minimum of once per week or as needed. This includes removal of all foreign objects from
surfaces such as:
a. Gum,
b. Animal feces,
c. Grease,
d. Paint,
e. Graffiti,
f. Glass and debris
All walkway cracks and expansion joints shall be maintained weed and grass free at all times.
• Removal of Leaves: Accumulations of leaves that cannot be incorporated into mulch layers
shall be removed and properly disposed of not less than once per week. This includes the
accumulation of leaves/debris at the base and lower branch structures of shrubs.
• Diversion: The Contractor will be responsible for creating and implementing a written
program to divert a minimum of 85% all green waste from landfills. The program should
include, but not be limited to, mulching and composting. The contractor shall report the
total tons of green waste generated and the number of tons diverted from the landfill
annually to the City's Environmental Services Office. The goal will be at least 85% diversion.
• Drainage Systems & Maintenance: The following services shall be provided by Contractor at
their expense per Contract Agreement except as otherwise provided for:
a. All drains and catch basins shall be free of silt and other debris at all times.
The Contractor shall insure all drainage devices within LIVID are functioning
properly at all times
b. All LIVID area surface drains ("V" ditches), shall be kept clear of debris at all
times so that water will have an unimpeded passage to its outlet. Contractor
will not flush dirt or debris into the storm drain system per the City's National
Pollutant Discharge Elimination System (N.P.D.E.S.) permit. All debris will be
collected and disposed of properly.
c. All LIVID area sub -surface drains (except storm drains), shall be periodically
flushed with water to avoid build-up of silt and debris. All inlets to sub- surface
drains shall be kept clear of leaves, paper, and other debris to ensure
unimpeded passage of water. Every attempt will be made to prevent debris
from continuing into the City's Storm Drain system including the use of sand
bags, straw bales or other Best Management Practices (B.M. Ps)
d. If the sub -surface drainage backs up or is blocked due to lack of periodic
flushing of silt and debris as stated above, the contractor shall be responsible
at their cost for plumbing services to clear the drain.
e. Disposal of green waste or other debris into catch basins, drains or Storm Drains
is prohibited. Such action could result in termination of maintenance contract.
23. MAINTENANCE INSPECTIONS
23.1. The Contractor shall perform a maintenance inspection of all facilities on a weekly basis within
the LIVID during daylight hours. Such inspections shall be both visual and operational. The
operational inspection shall include operation of all sprinklers, lighting and other mechanical
systems to check for proper operational condition and reliability. Contractor is required to input
non -contractual service request information into the City's "Resident Service Center" at:
http://user.govoutreach.com/santaclarita/fag.php
23.2. The Contractor shall be expected to meet on site with an authorized representative of Special
Districts for a walk-through inspection. Said meeting shall be at the convenience of Special Districts
and may include residents of the community. Special Districts may notify the appropriate local
representatives ofthetime and place of each walk-through inspection at a minimum of one (1) week
prior to the date of inspection. In addition, bi-weekly interim inspections may be made by Special
Districts if deemed necessary by LIVID Staff.
24. WATER MANAGEMENT AND IRRIGATION SYSTEM MAINTENANCE OR REPAIR
24.1. All irrigation systems within the LIVID areas designated in this Scope of Work will be repaired and
maintained with all-inclusive labor and equipment required for proper operation by the Contractor;
including programming. For all irrigation repairs, including main lines, all irrigation parts will be
reimbursed at no more than a 15% mark up over the contractor's cost. The Contractor must attach
their material purchase invoices to the irrigation invoice submittals to the City. Failure to provide
copies of invoices may result in delay of payments to Contractor. The contractor shall adhere to the
Irrigation Association, Best Management Practices (BMP'S) at:
https://www.irrigation.org/IA/Resources/Best-Management-Practices/Landscape-Irrigation-
BMPs/IA/Advocacy/Landscape-Irrigation-BMPs.aspx?hkey=cb207d5f-a03a-4064-a718-
800a76d1c3bc
• Scope of Responsibility: The contractor shall maintain (repair and/or replace as needed) and
keep operable all irrigation equipment consisting of:
a. Irrigation Programming
b. Irrigation Station Identification/Location
c. Irrigation Heads
d. Remote Control Valves
e. Flow Sensors
f. Flow Sensor Programming
g. PVC Piping (Including mainline and laterals)
h. Quick Couplers
i. Risers
j. Swing Joints
k. Check Valves
I. Irrigation Booster Pumps
m. Solar Controllers/Valves
n. Battery Operated Controllers/Valves
o. Valve Boxes, Quick Coupler Boxes, Etc.
p. Irrigation Controller Programming and Setup
• Replacement Requirements: Replacements will be of original materials or substitutes
approved by Special Districts in writing prior to any installation.
• Extent of Responsibility: Contractor will be responsible for immediate maintenance (repair
or replacement) of all irrigation systems. Contractor will be responsible at all times for
hand watering and the bleeding of valves in emergency situations as required to sustain
and prevent loss of trees, annuals, perennial plants, and ground covers or when automatic
systems are not functioning properly.
• Ordinances: All materials and workmanship will be in accordance with the applicable City
Plumbing Ordinances. Where the provisions of the specifications exceed such requirements,
the specifications shall govern.
• Controllers: The contractor will be responsible for the control of Smart Water Application
Technologies (SWAT) certified weather -based controllers or equivalent, controller
programming through the contractor's office via a desk top or any wireless computer, or
hand-held device. The LIVID will provide a password for access.
• Inspections: Landscape Maintenance District Consultants/Inspectors will spot check
controller schedules on each inspection of a district to assure compliance with irrigation
program standards. Contractor shall conduct a complete irrigation system inspection for
each district at minimum of twice a year.
24.2. The contractor will be responsible to complete the following WeatherTrak training through
HydroPoint University: Level 1 — WeatherTrak Basic Systems Training. Proof of completion to be
provided with proposal submission. While Level 1 training is the minimum requirement, contractors
are strongly encouraged to pursue additional training modules offered by Hydropoint University to
enhance their system knowledge and operational efficiency.
24.3. Controllers:
• All controllers shall be adjusted as needed for optimum performance considering the water
requirements of each remote -control valve (irrigation station). "Smart" or "weather based"
controllers shall be configured to water in the "AUTO MODE" or "ET MODE" when available.
Plant establishment periods do not apply to this requirement and should be scheduled
accordingly. Contractor is responsible for adjusting the controller parameters/attributes in
order to irrigate efficiently and each valve shall be customized for the needs of the plant
material. Excessive watering or excessive runoff shall not be permitted.
• The contractor will be responsible for the control of Smart Water Application Technologies
(SWAT) certified weather -based controllers or equivalent, controller programming through
the Contractors office via a desk top or any wireless computer, or hand-held device. The
LIVID will provide a username/password for access.
• Response to WeatherTrak Alerts by category shall be made within the time frames listed
below. Failure to comply with response times will be considered a deficiency and may be
subject to a deduction from payment in the amount up to five hundred ($500.00) dollars
for each instance where an alert is not resolved within the time frame.
a. Severe Alerts to be resolved within 24 hours.
b. Major Alerts to be resolved within 5 working days
• Contractor will provide their own irrigation remote (receiver and transmitter) for control of
the WeatherTrak or other industry standard controllers not listed. The City requires the
Promax universal irrigation remote or other "smart phone" technology for its use in field
testing and operation of all irrigation systems for the LIVID areas. Use of this device will
conserve water consumption, provide for more cost-effective maintenance of irrigation
systems, and assure all parties concerned that the automatic system is operating at
maximum efficiency. Special Districts' inspectors may use this device in their inspections to
verify that irrigation systems are functioning properly. The bleeding of valves and hand
watering are to be used in emergency or testing situations, not for normal or day -to- day
inspections.
• Consideration must be given to the soil conditions, seasonal temperatures, wind conditions,
slope, humidity, and the relationship of conditions which affect irrigation. This may include
daytime watering during winter weather to prevent icy conditions and manual operation of
the irrigation system during periods of windy or inclement weather. During freezing and/or
windy conditions, automatic irrigation shall be paused until normal conditions exist. No
watering medians in windy conditions, to avoid drift and wetting vehicles.
• Contractor shall be responsible for data input with regards to irrigation station reference in
the programming function of the central server or at the controller. Example: Station 1 - SE
Corner of parking lot, NW of restroom, Shrubs on large slope, etc.
• In areas where wind creates problems of spraying water into private property or road right-
of-way's, the controllers shall be set to operate during the period of lowest wind velocity
which would normally occur at night (between the hours of 9:00 p.m. and 7:00 a.m.).
• Contractor shall be responsible for monitoring all irrigation systems within the jurisdiction
of this Specification and correct for coverage, adjustment, clogging of lines, and removal of
obstacles, including plant materials which obstruct the spray. Monitoring shall be scheduled
for all systems at minimum 1x monthly.
• Check systems, as needed, for optimum performance and adjust and/or repair any sprinkler
heads causing excessive runoff, including slope areas, or which throw directly onto roadway
paving or walks (where sprinkler heads can be adjusted).
• Contractor is to maintain the watering schedule in "AUTO" mode which will equal the
evapotranspiration rate based on topography, soil type, plant material, season or climatic
factors. Contractor shall notify The City of Santa Clarita of any schedule changes.
• Contractor shall utilize "cycle & soak" in programming in order to eliminate excessive run-
off.
• Scheduled operation other than 9:00 p.m. to 7:00 a.m. must be approved by The City of
Santa Clarita.
• When available, copies of controller maps shall be kept in enclosures at all times.
• Contractor is responsible for maintenance of the interiors of controller enclosures and shall
be kept clean free of debris and pests, regardless of condition(s) at time of contract award.
• Contractor shall be responsible to notify The City of Santa Clarita of any additional water
requirements to the landscape which is outside of the "AUTO" scheduled program
application.
• It is the responsibility of the Contractor to keep the plant material alive. If this requires an
extra application of irrigation water, the Contractor is to make the necessary adjustments
and immediately notify The City of Santa Clarita upon doing so.
• Only City of Santa Clarita staff, City Monitors, the Contractor Supervisor/ Foreman or
Irrigation Technician will have access to all controllers. Enclosures will be locked/padlocked
at all times.
• The Contractor shall test the soil in groundcover areas and around all trees and shrubs
monthly or as necessary with soil probes to determine that the proper amount of water is
being applied at all times. This information should be used to adjust watering times on the
controller and supplemental hand or deep watering as necessary.
• The Contractor shall make adjustments to the water programs to compensate for irrigation
heads on each system, soil type and permeability, wind condition, orientation to the sun,
air temperature, season, and logistical considerations
• Once the irrigation system has been adjusted to only irrigate the planting areas it was
designed to irrigate, the contractor shall then monitor the irrigation watering application
time to determine the length of time each system runs until irrigation runs off the landscape
area. This information will then be used to establish "cycle & soak" parameters.
• The maximum run time should then be set a minimum of one minute less than the time it
takes for run off to occur. This will establish the maximum run time for each valve, with full
sun exposure. Adjust valves with partial shade or full shade to have less run time than the
systems in full sun.
• It is required that soil conditions be constantly monitored with a soil probe to ensure that
over -saturation of the soil does not occur.
• In addition to the soils condition, the individual plant material requirements must be taken
into account. As the plant material becomes established, a reduction in the frequency of
watering should be implemented to harden -off the plant material while maintaining it in a
healthy condition.
24.4. Operation of Systems:
• As a standard practice, the Contractor shall formally acknowledge receipt of the irrigation
system within the first 60 days of the notice to proceed. It is the Contractors responsibility
to conduct a full-scale irrigation audit/assessment to determine deficiencies in the system
and make recommendations for repair(s).
• Contractor will be responsible for immediate maintenance (repair or replacement) of all
irrigation systems. Contractor will be responsible at all times for hand watering and the
bleeding of valves in emergency situations as required to sustain and prevent loss of trees,
annuals, perennial plants, and ground covers when automatic systems are not functioning.
• Irrigation system will be controlled by Contractor in such a way as not to cause an
excessively wet area which could interfere with the Contractor's ability to mow/maintain
landscaped areas.
• All irrigation systems shall be personally inspected by Contractor a minimum of once per
month to verify effectiveness of sprinkler operation. The appropriate Irrigation Inspection
Form must be filled out per controller and submitted to The City of Santa Clarita LIVID for
review.
• Contractor shall adjust and clean as necessary all sprinkler heads, valves and pressure
regulators to continue operation at maximum efficiency and performance.
• All materials and workmanship will be in accordance with the City Plumbing Ordinances
if/when applicable.
• Contractor shall be responsible for trimming plant material and making necessary
adjustments to riser heights as growth rates indicate.
• Contractor shall be responsible for hand -watering any pots not provided with an irrigation
system to maintain plants and promote optimum growth.
• Adjustments in operating pressure for spray and rotor type heads shall be followed per
manufacturer's recommendation to provide optimum efficiency unless instructed
otherwise by The City of Santa Clarita.
• Contractor shall be required to walk each site upon request by The City of Santa Clarita
representative a minimum of one time per quarter to inspect the operation of the irrigation
system.
• Plant damage or loss resulting from the failure to promptly report irrigation system failure
shall be considered Contractor negligence and such plant material shall be repaired or
replaced at Contractor expense.
• All hand watering performed with a hose shall require the hose to have a flow control that
will allow the operatorto turn the hose off between watering areas to minimize any wasted
water.
• The Contractor shall be responsible for monitoring all project irrigation systems and should
correct coverage, head adjustments, clogged lines, loose staking of heads and pipes, and
obstacles, including plant material, which obstruct the spray. Make all necessary
adjustments to heads that spray onto roadways, walks, walls, and patio areas or out of
intended area of coverage. The Contractor shall clean and adjust sprinkler heads as needed
for proper coverage. Each system should be operated via remote control and observed on
a regular basis.
• During extremely hot weather, long holiday periods, and during or following breakdown of
systems, the contractor should provide adequate personnel and materials as required to
adequately water all landscaped areas at no extra cost to The City of Santa Clarita. When
breakdowns or malfunctions exist, the contractor should water manually by whatever
means necessary to maintain all plant materials in a healthy condition. Overly wet or dry
conditions should not be permitted to develop.
• Once a year, the contractor shall clean all controller cabinets and valve boxes, remove
intruding soil and replace gravel as needed.
• Testing, certification and service of the backflow prevention devices on the irrigation
systems shall be done by a certified tester as provided by The City of Santa Clarita.
• Contractor shall not repair, manipulate or remove backflow devices unless prior
authorization has been received by a City of Santa Clarita representative. However,
Contractor is permitted to make use of shutoff valves located on or near backflow devices
in the event of a mainline break and/or maintenance.
• Contractor shall notify the LIVID office immediately should a backflow prevention device
malfunction occur.
• Landscape Maintenance District Consultants/Inspectors/City staff will spot check controller
schedules on each inspection of a district to assure compliance with irrigation program
standards. Contractor shall conduct a complete irrigation system inspection for each district
at minimum of twice a year.
• Contractor shall observe and note any deficiencies occurring from the original design and
review these findings with Special Districts, so necessary improvements can be considered.
24.5. Repairs:
• All pop-up heads should be assembled on triple swing joints.
• When irrigation heads, risers, nozzles, etc. break, they will be replaced with like for like
irrigation heads. Uniformity is of the utmost importance.
• All remote -control valves shall be Superior 950DW brass valves unless other(s) are accepted
by LIVID staff.
• Contractor shall repair all leaking or defective valves immediately upon occurrence, or
within 24 hours following notification from LIVID of such a deficiency.
• Malfunctions of any nature which are deemed to be the fault of materials or workmanship
still covered under original installation guarantee shall be reported immediately to The City
of Santa Clarita.
• Contractor shall submit itemized irrigation invoices for repairs, per LIVID Zone on an as
needed basis.
• Repair logs shall be maintained and will include date of repair, nature of repair, and itemized
list of materials for clarity. Site map/photo documentation to illustrate location of repair,
photo of site condition, and work completed shall be included with repair log(s).
24.6. Conversation: The City of Santa Clarita may conduct monthly water management meetings with
the contractor to review all controllers with irregular usage and situations where water
consumption is excessively high. All plant stress or loss due to under -watering or over- watering will
demonstrate contractor neglect and cost to replace said material will be at Contractor's sole
expense.
The City of Santa Clarita may conduct monthly Water Management Meetings with the contractor to
review any penalty charges that were caused by the Contractor's inability to properly manage water
allocations, when applicable. The Contractor will be responsible for paying all water penalties incurred
on each water meter for all overages exceeding allocation established by the respective water purveyor.
The City of Santa Clarita may waive specific penalties at its sole discretion.
The City of Santa Clarita takes Water Conservation very seriously and will not tolerate mismanaged or
neglected water delivery systems.
24.7. Water Budgets: In order to ensure efficient and responsible water management with regards to
landscape irrigation, the City of Santa Clarita Special Districts office may require the following:
• When water budgets have been established for each individual service area within a
Landscape Maintenance District Zone (specifically water meter and/or point of connection),
CONTRACTOR shall not exceed the Maximum Applied Water Allowance (MAWA) as
established by State Assembly Bill 1881, Model Water Efficient Landscape Ordinance
(MWELO). https://water.ca.gov/Programs/Water-Use-And-Efficiency/Urban- Water-Use-
Efficiency/Model-Water-Efficient-Landscape-Ordinance When water budgets and/or tiered
rate structures are enforced by individual water purveyors such as; Valencia Water
Company, Newhall County Water District, Santa Clarita Water Division, Castaic Lake Water
Agency, or SCV Water, CONTRACTOR shall not exceed the monthly allocation(s) as set forth
by the service provider for each individual service area within a Landscape Maintenance
District Zone, specifically water meter and/or point of connection.
• Failure to comply with water budgets may lead to monetary penalties up to the costs of the
excessive use which exceeds the water budget(s), efficient tier, or any "penalty" tier the City
of Santa Clarita is subjected to.
25. MAINTENANCE AND REPAIR OF HARDSCAPE, SERVICE ROADS, AND DRAINAGE SYSTEMS
25.1. Hardscape surfaces, walkways, and service roads, if any, shall be maintained by Contractor so as
to keep the integrity of the walking and/or driving surface in a safe, unimpaired condition. The
contractor may not use subcontractors not included with the proposal submission without written
approval of Special Districts Staff. Any unsafe condition of a walkway or service road shall be
reported immediately to the LIVID Monitor or directly to City Staff.
• Contractor may be responsible for total replacement or repair of hardscaping and/or plant
replacement if damage occurs due to Contractor's negligence or by accidental damage
within maintenance operation.
• Contractor shall be responsible for sweeping/blowing all hardscape surfaces within the
contract boundaries on a regularly scheduled routine approved by LIVID Staff or as
requested by Special Districts. All debris must be collected and removed.
• Disposal of debris by blowing into roadways, sidewalks, or other areas is prohibited and
may be cause for contract termination or a deduction in payment as described in Section
10.
26. GRAFFITI ERADICATION
26.1. Contractor may be responsible to remove small amounts of graffiti (licensed plate size) as it
appears upon any of the walkways, Paseo overpasses and underpasses, walls, fences, or any
appurtenant structures or equipment within the areas under Contractor's maintenance. Special
Districts Inspector will be informed of all graffiti immediately upon discovery. Contractor is required
to input graffiti information into the City's reporting system at: City of Santa Clarita, CA- Resident
Service Center (govoutreach.com)
26.2. The contractor may be required to remove small amounts of debris which would fit into a small
pick -up truck. In such cases the dump fee may be invoiced to Special Districts. Removal of larger
items would be considered as an "additional work" item and subject to the terms of Section 4.
26.3. All materials and processes used in graffiti eradication shall be non -injurious to surfaces and
adjacent District property and approved by Cal -OSHA. Materials and processes used must be
approved by LIVID prior to use.
27. DECOMPOSED GRANITE
27.1. Contractor will be required to keep decomposed granite (DG) areas and pathways free of soil,
litter, debris, and weeds. Any areas in need of repair or fill should be reported and a proposal
provided to bring the area back to an acceptable condition.
RESPONSE FORMAT AND SELECTION CRITERIA
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
1. RESPONSE FORMAT -The organization of the response and cost files is described in this section of
the RFP. All potential vendors must follow this format.
1.1. RESPONSE FILE:
1.1.1. Introduction — A general introduction and description of the proposal shall be provided.
The format of the introduction is at the discretion of the contractor.
1.1.2. Background — Provide insight to your company and its resources. Explain the company
background and philosophy and what qualifies this company to be a successful
candidate for the City's contract.
1.1.3. Scope of Work — Describe the work program. Identify how the objectives of the
specifications will be performed. Relate the business practices to the specific tasks
required and explain the proposed method for adhering to the landscape maintenance
requirements. Include contractor's approach to the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas, problem
resolution, and any other areas that explain how the work will be performed and
managed.
1.1.4. Schedule — Describe the time schedule for each proposed task and area rotation.
Provide staff descriptions and quantity on daily, weekly, monthly, and seasonal
timelines. Proposed work periods and completion dates, as well as any anticipated
meeting dates, should also be identified.
1.1.5. Personnel, Equipment, and Facilities — Describe the personnel qualifications,
equipment to be provided, and numbers of both dedicated to the areas for this
contract. Explain/show the reasoning forthe type, number and composition of staff and
equipment for this contract and how the cost of such provides adequate or superior
value to the contract.
1.1.6. Exhibits — The documents within Section D are required to be submitted with the
proposal response and can be referred to throughout the RFP. However, expansion on
all aspects listed above is strongly encouraged. See Document Checklist for more
details.
1.2. COST FILE:
1.2.1. Statement of Offer and Signature — The proposal shall be signed by an individual
authorized to bind the consultant, shall contain a statement to the effect that the
proposal is a firm offer for a 180-day period, and shall contain a statement that the
proposed work will be performed at the "not -to -exceed" price. This will include all
deliverables and meeting attendance as laid out in the scope of work.
1.2.2. All proposals must be submitted according to specifications set forth in this section.
Failure to adhere to these specifications may be cause for rejection of proposal.
1.2.3. Cost File must be submitted separately from the Response File.
2. PROPOSAL EVALUATION AND CONTRACTOR SELECTION — An evaluation panel comprised of
representatives from the requesting department will evaluate all proposals to determine
responsiveness to the RFP. The panel will recommend the selection of the responsible proposer
whose proposal is most advantageous to the City. Accordingly, the City may not necessarily make
an award to the proposer with the highest technical ranking nor award to the Proposer with the
lowest Cost Proposal if doing so would not be in the overall best interest of the City.
The overall criteria is listed below. As proposals are considered by the Cityto be more equal in their
technical merit, the evaluated cost or price becomes more important so that when technical
proposals are evaluated as essentially equal, cost or price may be the deciding factor.
2.1. SELECTION CRITERIA:
2.1.1. Team Composition: Contractor qualifications, staff qualifications, and number of staff
provided. (Includes but not limited to Section 3 and Exhibits E & GI-G2)
2.1.2. Rotation Schedule: Use and mobilization of resources. Proposed timeline to service all
areas. (Includes but not limited to as described in Section 3 and Exhibit E)
2.1.3. Acknowledgement & Successful Understanding of Scope of Work: Proposed method and
guidelines for adhering to the landscape maintenance requirements to include but not
limited to: Description and clarity of approach in the areas of pro -activeness,
responsiveness, familiarity with common concerns of the LIVID areas and problem
resolution. (Includes but not limited to Exhibits D & J)
2.1.5.References (Included but not limited to Exhibits C, F & 1)
2.1.4. Cost of services provided (Exhibits A & 81-82) Cost proposals will be evaluated based on
clarity, competitiveness, and overall value over the five-year contract term. Given that
CPI -based increases are inherently uncertain, proposers are encouraged to submit pricing
structures that include fixed or scheduled annual increases. Proposals with clear,
predictable pricing will enable a more meaningful cost comparison across all submittals.
Cost proposals that rely solely on future CPI adjustments, without providing a defined
structure or ceiling for potential increases, may be considered less advantageous due to
reduced cost certainty.
2.1.5.Value: Cost in relation to manpower. What makes the contractor the best candidate to
provide the services requested. (Includes but not limited to Exhibits A, B1, B2, D, GI-G2)
During the selection process, the evaluation panel may wish to interview proposers with scores
above a natural break. Should an interview process take place the results of the interview will
carry great weight in the selection process. The City reserves the right to make a selection solely
on the basis of the proposals without furthercontact.
SECTION C
Sample Agreemen
SAMPLE ONLY
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF SANTA CLARITA
AND
FOR
CON-6
Council Approval Date:
Agenda Item:
Contract Amount:
THIS MAINTENANCE AGREEMENT ("Agreement") is made by and between the CITY OF
SANTA CLARITA, a general law city and municipal corporation ("CITY") and
("CONTRACTOR").
The Parties agree as follows:
CONSIDERATION.
As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below; and
As additional consideration, CONTRACTOR and CITY agree to abide by the terms and
conditions contained in this Agreement; and
A. As additional consideration, CITY agrees to pay CONTRACTOR an amount as set
forth in the attached Exhibit " ," which is incorporated by reference, for
CONTRACTOR's services. CITY will pay such amount promptly, but not later
than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from to The
Agreement may be renewed upon mutual consent of the parties.
SCOPE OF SERVICES.
CONTRACTOR will perform services listed in the attached Exhibit "
CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
C. CONTRACTOR guarantees each portion of the services as installed against
defective materials and workmanship for a period of one (1) year from date of
CITY's written acceptance of the work. Promptly upon CITY's request within
that one (1) year period, CONTRACTOR agrees to correct by repair or
replacement without charge to CITY any defects which may appear in the work or
any portion thereof. Notwithstanding the foregoing, all guarantees and warranties
obtained by CONTRACTOR from manufacturers and vendors of equipment used
in the performance of the services shall be extended to CITY's benefit for the full
limit of their terms.
PREVAILING WAGES.
CONTRACTOR's work is considered a "Public Works project" subject to the payment of
prevailing wages. CONTRACTOR stipulates that it shall comply with all applicable wage and
hour laws, including without limitation, California Labor Code §§ 1776 and 1810-1815. Failure
to so comply shall constitute a default under this Contract. Further, all public works projects
valued at $30,000 or more must include an obligation to hire apprentices, unless the craft or trade
does not require the use of apprentices, as indicated in the corresponding prevailing wage
determination. This duty applies to all contractors on a public works project, even if their part of
the project is less than $30,000.
CONTRACTOR and its Subcontractors shall pay to persons performing labor in and about the
project provided for in the Contract Documents an amount equal to or more than the general
prevailing rate of per diem wages for (1) work of a similar character in the locality in which the
Work is performed and (2) legal holiday and overtime work in said locality. The per diem wages
shall be an amount equal to or more than the stipulated rates contained in a schedule that has
been ascertained and determined by the Director of the State Department of Industrial Relations
and Owner to be the general prevailing rate of per diem wages for each craft or type of workman
or mechanic needed to execute this Contract. The prevailing wage rates are available online at
http://www.dir.ca. ovg /dlsr. CONTRACTOR shall also cause a copy of this determination of the
prevailing rate of per diem wages to be posted at each Site.
CONTRACTOR shall insert in every subcontract or other arrangement which CONTRACTOR
may make for performance of Work or labor on Work provided for in the Contract, provision
that Subcontractor shall pay persons performing labor or rendering service under subcontract or
other arrangement not less than the general prevailing rate of per diem wages for work of a
similar character in the locality in which the Work is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work fixed in the California Labor
Code.
CONTRACTOR and its Subcontractors shall keep an accurate record showing the name of and
actual hours worked each calendar day and each calendar week by each worker employed by him
or her in connection with the Project. The record shall be kept open at all reasonable hours to the
inspection Owner and to the Division of Labor Standards Enforcement.
CONTRACTOR and its Subcontractors must keep accurate payroll records, showing the name,
address, social security number, work classification, straight time and overtime hours worked
each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker,
or other employee employed by him or her in connection with the Work of the Contract
Documents. Each payroll record shall contain or be verified by a written declaration as required
by Labor Code Section 1776.
With each application for payment, CONTRACTOR shall also deliver certified payrolls directly
to the Labor Commissioner in the format prescribed by the Labor Commissioner.
CONTRACTOR shall indemnify, hold harmless and defend (with counsel reasonably acceptable
to CITY) CITY against any claim for damages, compensation, fines, penalties or other amounts
arising out of the failure or alleged failure of any person or entity to pay prevailing wages as
required by law or to comply with the other applicable provisions of Labor Code Sections 1720
et seq. and implementing regulations of the Department of Industrial Relations in connection
with execution of the improvements or any other work undertaken or in connection with the
Public Works project.
PROTECTION OF RESIDENT WORKERS. The City of Santa Clarita actively supports the
Immigration and Nationality Act (INA), which includes provisions addressing employment
eligibility, employment verification, and nondiscrimination. Under the INA, employers may hire
only persons who may legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and employment
eligibility of anyone to be hired, which includes completing the Employment Eligibility
Verification Form (I-9). The Contractor shall establish appropriate procedures and controls so
no services or products under the Contract Documents will be performed or manufactured by any
worker who is not legally eligible to perform such services or employment.
FAMILIARITY WITH WORK.
By executing this Agreement, CONTRACTOR represents that CONTRACTOR has:
Thoroughly investigated and considered the scope of services to be performed;
and
Carefully considered how the services should be performed; and
Understands the facilities, difficulties, and restrictions attending performance of
the services under this Agreement.
If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR
has or will investigate the site and is or will be fully acquainted with the conditions
there existing, before commencing the services hereunder. Should
CONTRACTOR discover any latent or unknown conditions that may materially
affect the performance of the services, CONTRACTOR will immediately inform
CITY of such fact and will not proceed except at CONTRACTOR's own risk until
written instructions are received from CITY.
CONTRACTOR represents that the CONTRACTOR agrees to comply with all
applicable federal and state workplace and employment laws including those that
relate to minimum hours and wages, occupational health and safety, workers
compensation insurance and state, county and local orders.
3. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits combined single)
$1,000,000/$2,000,000 (aggregate)
$1,000,000
Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO-CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit of $1,000,000 per occurrence, $2,000,000
general aggregate, for bodily injury, personal injury, and property damage for the
policy coverage. Liability policies will be endorsed to name City, its officials, and
employees as "additional insureds" under said insurance coverage and to state that
such insurance will be deemed "primary" such that any other insurance that may be
carried by City will be excess thereto. Such insurance will be on an "occurrence,"
not a "claims made," basis and will not be cancelable or subj ect to reduction except
upon thirty (30) days prior written notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form
CA 00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies of
policies as may be reasonably required by City from time to time. Insurance must
be placed with insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "AXII." Certificate(s) must reflect that the insurer will provide
thirty (30) day notice of any cancellation of coverage. CONTRACTORwill require
its insurer to modify such certificates to delete any exculpatory wording stating that
failure of the insurer to mail written notice of cancellation imposes no obligation,
and to delete the word "endeavor" with regard to any notice provisions.
E. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation
against CITY, its elected or appointed officers, officials, agents, volunteers and
employees for losses paid under the terms of the workers compensation policy
which arise from work performed by CONTRACTOR for CITY.
F. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate. In the alternative, should
CONTRACTOR fail to meet any of the insurance requirements under this
agreement, City may cancel the Agreement immediately with no penalty
G. Should Contractor's insurance required by this Agreement be cancelled at any point
prior to expiration of the policy, CONTRACTOR must notify City within 24 hours
of receipt of notice of cancellation. Furthermore, CONTRACTOR must obtain
replacement coverage that meets all contractual requirements within 10 days of the
prior insurer's issuance of notice of cancellation. CONTRACTOR must ensure that
there is no lapse in coverage.
H. Additional insured status. General liability, automobile liability, and
umbrella/excess liability insurance policies shall provide or be endorsed to provide
that CITY and its officers, officials, employees, agents, and volunteers shall be
additional insureds under such policies.
I. Primary/noncontributing. Coverage provided by CONTRACTOR shall be primary
and any insurance or self-insurance procured or maintained by CITY shall not be
required to contribute with it. The limits of insurance required herein may be
satisfied by a combination of primary and umbrella or excess insurance. Any
umbrella or excess insurance shall contain or be endorsed to contain a provision
that such coverage shall also apply on a primary and non-contributory basis for the
benefit of CITY before the CITY' S own insurance or self- insurance shall be called
upon to protect it as a named insured.
4. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
CONTRACTOR furnishes proof of insurance as required under Section 7 of this
Agreement; and
CITY gives CONTRACTOR a written Notice to Proceed.
Should CONTRACTOR begin work in advance of receiving written authorization to
proceed, any such professional services are at CONTRACTOR's own risk.
TERMINATION.
CITY may terminate this Agreement at any time with or without cause.
CONTRACTOR may terminate this Agreement upon providing written notice to CITY at
least thirty (30) days before the effective termination date.
Should the Agreement be terminated pursuant to this Section, CITY may procure on its
own terms services similar to those terminated.
By executing this document, CONTRACTOR waives any and all claims for damages that
might otherwise arise from CITY's termination under this Section.
5. INDEMNIFICATION.
CONTRACTOR shall indemnify, defend, and hold harmless the CITY, and its officers,
employees, and agents ("City indemnitees"), from and against any and all causes of action, claims,
liabilities, obligations, judgments, or damages, including reasonable legal counsels' fees and costs
of litigation ("claims"), arising out of the Contractor's performance of its obligations under this
agreement or out of the operations conducted by Contractor, including the Contractor's active or
passive negligence, except for such loss or damage arising from the sole negligence or willful
misconduct of the CITY. In the event the CITY indemnitees are made a party to any action, lawsuit,
or other adversarial proceeding arising from Contractor's performance of this agreement the
Contractor shall provide a defense to the CITY indemnitees or at the CITY' S option reimburse the
CITY indemnitees their costs of defense, including reasonable legal counsels' fees, incurred in
defense of such claims.
INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will
act as an independent contractor and will have control of all work and the manner in which is it
performed. CONTRACTOR will be free to contract for similar service to be performed for other
employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY
and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY
provides for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of
control over the work means that CONTRACTOR will follow the direction of the CITY as to end
results of the work only.
NOTICES.
All notices given or required to be given pursuant to this Agreement will be in writing and
may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of Santa Clarita
ATTN: Kenneth W. Striplin, City Manager
23920 Valencia Boulevard, Suite 300
Santa Clarita, CA 91355
To CONTRACTOR:
When addressed in accordance with this paragraph, notices will be deemed given upon
deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this
Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other
term, covenant, or condition contained in this Agreement, whether of the same or different
character, nor will it be deemed to constitute a continuing waiver.
CONSTRUCTION. The language of each part of this Agreement will be construed simply and
according to its fair meaning, and this Agreement will never be construed either for or against
either party.
SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction
to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary
in the opinion of the court to render such portion enforceable and, as so modified, such portion and
the balance of this Agreement will continue in full force and effect.
CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference
only and will not affect the interpretation of this Agreement.
INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with
the laws of the State of California, and exclusive venue for any action involving this agreement
will be in Los Angeles County.
AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon
approval and ratification by the Santa Clarita City Council. This Agreement is not binding upon
CITY until executed by the City Manager. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written agreement.
CITY's City Manager may execute any such amendment on behalf of CITY.
ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the same
effect as an original signature.
EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any
provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions
of this Agreement will govern and control.
FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will immediately
terminate without obligation of either party to the other.
ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement
between CONTRACTOR and CITY respecting maintenance. To the extent that there are
additional terms and conditions contained in Exhibit " " that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
CONFLICT OF INTEREST. CONTRACTOR will comply with all conflict of interest laws
and regulations including, without limitation, CITY's conflict of interest regulations.
SAFETY OF PERSONS AND PROPERTY. CONSULTANT shall comply with, and give
notices required by applicable laws, statutes, ordinances, codes, rules and regulations, and lawful
orders of public authorities, bearing on safety of persons or property or their protection from
damage, injury, or loss, all as may be amended from time to time.
ELECTRONIC TRANSMISSION OF CONTRACT AND SIGNATURE. The Parties agree
that this Agreement may be transmitted and signed by electronic mail by either/any or both/all
Parties, and that such signatures shall have the same force and effect as original signatures, in
accordance with California Government Code section 16.5 and Civil Code section 1633.7.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties hereto have executed this contract on this date of
FOR CONTRACTOR:
I0
Print Name & Title
Date:
FOR CITY OF SANTA CLARITA:
KENNETH W. STRIPLIN, CITY MANAGER
M.
City Manager
Date:
APPROVED AS TO FORM:
JOSEPH M. MONTES, CITY ATTORNEY
I0
City Attorney
Date:
CORPORATION:
Print Name & Title
Date:
IF
Fringe Benefit Statement
Contract/Proposal No:
Project Name:
Date:
INSTRUCTIONS: Fringe Benefit rates can be used for checking payrolls or applied to Force Account work which may
be done on the above contract the hourly rates for fringe benefits, subsistence and/or travel allowance payment (as
required by collective bargaining agreements) made for employees on the various classes of work are tabulated below.
THIS DOCUMENT CONTAINS PERSONAL INFORMATION AND, PURSUANT TO CIVIL CODE 1796.21, IT SHALL
BE KEPT CONFIDENTIAL IN ORDER TO PROTECT AGAINST UNAUTHORIZED DISCLOSURE.
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
is
Trust Fund Paid TO: (Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Classification:
Effective Date:
Subsistence or Travel Pay:
Health and Welfare
$
Trust Fund Paid to:(Name)
Address:
Pension
$
Trust Fund Paid To:(Name)
Address:
Vacation/Holiday
$
Trust Fund Paid to:(Name)
Address:
Training
$
Trust Fund Paid To:(Name)
Address:
Other
$
Trust Fund Paid To:(Name)
Address:
Supplemental statement must be submitted during the progress of work should a change in rate of any of the classifications be made.
I CERTIFY THAT THE FRINGE BENEFIT PAYMENTS ARE MADE TO THE APPROVED PLANS, FUND OR PROGRAMS LISTED ABOVE.
City of Santa Clarita Form HC-50 FBS
(Contractor/Subcontractor) By (Name and Title) Signature
SECTION D
Exhibits
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Contractor Name:
Fill out this form completely and return with your proposal.
Item
Column A
Column B
Project Site
No.
Monthly Maintenance Cost
Annual Maintenance Cost
1.
LIVID ZONE 20 (GOLDEN VALLEY
$ _ x 12
$
RANCH COMMERCIAL)
months
2
LIVID ZONE 21 (GOLDEN VALLEY
$ _ x 12
$
RANCH RESIDENTIAL)
months
Total (Column 8)
Total proposed amount annually, in legibly printed words:
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer
$
per hour
$
per hour
Landscape Laborer
$
per hour
$_
per hour
CAC/CAL Herbicide and Pesticide Applicator $
Please initial to verify acknowledgement of labor rates:
perhour N/A
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
1
Price for maintenance of landscaped
SF
500
$
$
with turf.
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
'
3
Price for maintenance of landscaped,
SF
500
$
$
irrigated slope.
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
4
Price for installation of one (1) gallon
EA
5
$
$
shrub.
5
Price for installation of five (5) gallon
EA
5
$
$
shrub.
6
Price for installation of fifteen (15) gallon
EA
5
$
$
shrub.
7.
Price for installation of fifteen (15) gallon
EA
5
$
$
tree.
8
Price for installation of twenty -four -inch
EA
2
$
$
(24-inch) box tree.
EXHIBIT C: VIOLATION RECORDS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
1) The last six (6) months of tailgate safety meeting sign -in sheets and topics covered mustbe made
available UPON REQUEST. (Do not send with proposal submission at this time.)
2) In the year of 2021, what was the longest stretch of days worked without an accident in the landscape
maintenance division?
3) Please provide any sustained complaints made to your company within the past four (4) years to
Cal -OSHA.
4) Please provide any sustained complaints made to your company within the past four (4) years to
the California State Contractor Board in regards to your Class C-27 California Landscaping
Contractor License.
EXHIBIT D: PROACTIVE APPROACH FORM
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Please explain what policies or procedures you and your company will provide to ensure your team will
proactively identify deficiencies, suggest solutions, and execute resolution? What makes your company
the best for this service area and how does your company stand out from others?
*Attach additional pages as necessary.
EXHIBIT E: DESIGNATION OF SUBCONTRCATORS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of/: of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor DI Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
Subcontractor
DI Registration No.
Dollar Value of Work
Location and Place of Business
Bid Schedule Item No's:
Description of Work
License No.
Exp. Date: / /
Phone ( )
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 1725.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 ofthe Business and Professions Code or by Section 10164 or 20103.5 ofthe
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 ofthe Labor Code at the time the
contract is awarded.
EXHIBIT F: REFERENCES
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
The following are the names, addresses, and telephone numbers of three public agencies for which the
proposed company has performed work of a similar scope and size within the past five (5) years. The
references shall demonstrate that the company (proposer) has a minimum of five (5) years' experience in
the landscape maintenance field, experience maintaining site areas of twenty (20) acres or larger, and the
ability to complete work of the type and scope being proposed under the terms of this contract. If
necessary, more than three (3) references can be submitted to demonstrate these qualifications. If the
instructions on this form conflict with the references requested in the scope of work, the scope of work
shall govern. Fill out this form completely and upload it with your proposal.
1.
Name and Address of Owner /Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
2.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
3.
Name and Address of Owner/ Agency
Name and Telephone Number of Person Familiar with Project
Contract Amount Type of Work Date Started Date Completed
The following are the names, addresses, and telephone numbers of all brokers and sureties from whom
PROPOSER intends to procure insurance bonds:
EXHIBIT G1: STAFF
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Provide information on any and all applicable crewmembers. This includes the supervisor, crew foreman,
certified arborist (if applicable), Recycled Water Users Site Supervisor, chemical applicator, irrigation
specialist, etc.
1. Name
License/Certificates
2. Name
License/Certificates
3. Name
License/Certificates
4. Name
License/Certificates
5. Name
License/Certificates
6. Name
License/Certificates
7. Name
License/Certificates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
8. Name
License/Certificates
9. Name
License/Certificates
10. Name
License/Certificates
11. Name
License/Certificates
12. Name
License/Certificates
13. Name
License/Certificates
14. Name
License/Certificates
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
Job Title
15. Name Job Title
License/Certificates
*Attach additional pages as necessary for additional personnel.
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Contractor Name:
Fill out this form for each of the following zones: ZONE 20 (GOLDEN VALLEY RANCH COMMERCIAL).
Labor time proposed is time working on site and does not include travel time. Attach additional pages
as necessary for additional personnel.
ZONE 20 — GOLDEN VALLEY RANCH COMMERCIAL
Supervisors
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crew #1
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crew #2
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT G2: STAFF HOURS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Contractor Name:
Fill out this form for each of the following zones: ZONE 21 (GOLDEN VALLEY RANCH RESIDENTIAL). Labor
time proposed is time working on site and does not include travel time. Attach additional pages as
necessary for additional personnel.
ZONE 21— GOLDEN VALLEY RANCH RESIDENTIAL
Supervisors
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crew #1
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crew #2
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
Specialty Positions
Crewmember Title
Qty. of Weekly Hours
Crewmember Title
Qty. of Weekly Hours
EXHIBIT H: EQUIPMENT REQUIREMENTS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Additional equipment requirements for work within proposed Landscape Maintenance District or the
ability of Contractor to rent/lease at no additional cost:
• Commercial grade lawn mowers with mulching blade attachment, sufficient in size tocover large
turf areas
• Proper equipment required to perform pruning tasks including hand pruners, loppers,saws,
pole pruners and chainsaws
• Commercial Grade Battery Powered Leaf Blowers
• All maintenance supplies for proper equipment operation
• Garden Spading Forks
• Shovels
• Rakes
• Scoop Shovels (various sizes and shapes)
• Commercial Grade Chipper
• Safety equipment such as head, eye, and ear protection,work boots. Body protection such as
chaps should also be used when operating chainsaws
• Irrigation controller remotes and transmitters; particularly WeatherTrak
• Irrigation milliamp multimeter
• All the required tools and equipment to make minor and major irrigation repairs
• All traffic control signs mechanical and stand alone, barricades, cones, vests all equipment and
safety wear shall be Cal -OSHA approved
Please initial to verify acknowledgement of equipment requirements:
Initials
EXHIBIT I: CERTIFICATIONS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Provide information on the certified arborist, chemical applicator, irrigation specialist, crew foreman,
Recycled Water Users Site Supervisor, including name, certification and whether staff or subcontractor.
Additionally include:
• Proof of Contractor's C-27 License (license number will suffice)
• WeatherTrak irrigation manager, flow manager and OptiFlow training completion
1.
2.
3.
4.
5.
n.
7.
F-3
a
10.
EXHIBIT J: ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all proposal specifications for 25-LMD-108 Zone 20 &
21 Landscape Maintenance. The Contractor will be expected to perform maintenance practices and
uphold the standards herein to the established specifications throughout the length of the contract.
*Supervisor's Signature:
*Estimator's Signature:
*Owner's Signature:
*All three signatures required
te:
Date:
EXHIBIT K: NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater. Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof,
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Business automobile liability $2,000,000
Workers compensation Statutory requirement
b. Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signature:
Printed Name:
Date:
SECTION E
Attachments A-D
Attachment A
SAMPLE — Specialized Maintenance Program
Reference Guide Daily — Weekly — Monthly
OPERATIONS
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Trash Clean-up
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Daily
Paseo Clean-up
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Dail Y
Weed Elimination between Paseo Cracks
WeeklyWeekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Weekly
Y
Chipping all pruned plants - use for mulching on -site
(recycle green waste)
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Monthly
Mulching
MonthlyMonthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Monthly
Y
Planting (Turf) - If possible aerate first then seed &
As
As
As
As
As
As
As
As
As
As
As
As
top dress as needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Soil Renovation
As
As
As
As
As
As
As
As
As
As
As
As
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Needed
Add Soil Amendments to Existing Plants
As
As
As
As
As
As
As
As
As
As
As
As
Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
I Needed
OPERATIONS
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
Usual Disease Occurrence Treatment (Turf)
Shrubbery Pruning (for shape/health appearance)
Fertilization (Shrubbery) Balanced
Seasonal Plantings (materials extra)
4i)
City Of SANTA CLARITA
Landscape
Maintenance
District
LMD Zone 20
Golden Valley Ranch
Commercial
Updated: 2/4/2025
Legend
IRRIGATED LANDSCAPE
® PARKWAY (IRRIGATED)
- MEDIAN SHRUB
- MEDIAN CONCRETE
l
I
N
A
Feet
0 150 300 600
Parcel ta Da. Copyright Apri12024,
Parcel west & County of Los Angeles.
All rights reserved.
Street centehines developed & maintained
by City of Santa Clanta AS
Q \PRO JECTS\AS\241211 s1\LMD Zone 201MD Zone 20 bpi,
TYPE
SQ FOOT
IRRIGATED LANDSCAPE
29,063
MEDIAN CONCRETE
1,276
MEDIAN SHRUB
2,440
PARKWAY (IRRIGATED)
54,810
4i)
city Of SANTA CLARITA
Landscape
Maintenance
District
LMD Zone 21
Golden Valley
Residential
Updated: 5/16/2025
Legend
• TREE WELL
SLOPE LANDSCAPE
(IRRIGATED)
-SLOPE LANDSCAPE (NON-
IRRIGATED)
- IRRIGATED LANDSCAPE
-NON -IRRIGATED
LANDSCAPE
SIDE PANEL (IRRIGATED)
- PARKWAY (IRRIGATED)
N
Feet
0 250 500 1,000
I I I I I I I I
Parcel Data: Copyright April 2024,
Parcel Quest & County of Los Angeles.
Al rights reserved.
Street centerlines developed & maintained
by City of Santa Clarita GIS
Q \PRO JECTS\AS\250516s1\ ... 21 Map\Zone 21 Map ap,R
I
l40
',
r10 ro
New Year's Day Wednesday, January 1
Martin Luther King Jr. Day Monday, January 20
President's Day Monday, February 17
Memorial Day
Monday, May 26
Juneteenth
Thursday, June 19
Independence Day
Friday, July 4
Labor Day
Monday, September 1
Columbus & Indigenous People's
Monday, October 13
Day
Veterans Day
Tuesday, November 11
Thanksgiving Day Thursday, November 27
Day after Thanksgiving Friday, November 28
1/2 Day for Christmas Eve Wednesday, December 24
Christmas Day Thursday, December 25
1/2 Day for New Year's Eve Wednesday, December 31
Contractor:
ATTACHMENT D: INVENTORY LIST
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Inventory List — Zone 20 Golden Valley Ranch Commercial
Item #
Description
Approximate Square
Footage
1
Parkway Landscape
58,500
2
Median Landscape
3,000
3
Landscape Slope and Planter
15,000
Inventory List — Zone 21 Golden Valley Ranch Residential
Item #
Description
Approximate Square
Footage
1
Irrigated Landscape
123,710
2
Non -Irrigated Landscape
8,712
3
Parkway (Irrigated)
55,756
4
Side Panel (Irrigated)
18,295
5
Slope Landscape (Irrigated)
1,545,073
6
Slope Landscape (Non -Irrigated)
1,329,015
Estimates above are for reference only and it is the responsibility of the Contractor to verify by
inspection to observe the various areas' characteristics.
0
TM
1
7 7
—Landscape Services Inc.
City of Santa Clarita
LMD Zone 20 (Golden Valley Ranch Commercial) & 21 (Golden Valley Ranch Residential)
Proposal # LMD-25-26-07
Landscape Maintenance Services Proposal
JJi-
-Landscape Services Inc. —
September 15, 2025
City of Santa Clarita
Special Districts Division
23920 Valencia Blvd. Ste. 295
Santa Clarita, CA 91355-2196
Dear City of Santa Clarita Special Districts Division:
Thank you for allowing Marina Landscape Services, Inc. the opportunity to submit our landscape
maintenance services proposal for Proposal 9 LMD-25-26-07 Zone 20 Golden Valley Ranch
Commercial and Zone 21 Golden Valley Ranch Residential.
Marina Landscape Services is a full -service landscape management company dedicated to
providing exceptional customer service in the Southern California sector for over 35 years.
Marina Landscape Services has established the benchmark of quality and service with our
experienced team of professionals and technicians. Our desire is to provide the City of Santa
Clarita with the most attentive, reliable and professional landscape maintenance service in the
industry. Marina Landscape Services has been recognized by our clients and our peers for the
quality our landscape management services and water conservation efforts as a result of our
water management practices.
Our first goal as your service provider will be to conduct a complete irrigation audit and initiate
proper programming and scheduling of the irrigation system. A report will be provided to the
Landscape Maintenance District (LMD) administrator with proactive suggestions and
recommendations to ensure continuous improvements to the irrigation system and landscape for
LMD-25-26-07 Zone 20 Golden Valley Ranch Commercial and Zone 21 Golden Valley Ranch
Residential. Marina Landscape Services has developed and provided detailed maintenance
schedules for the landscaped areas in LMD Zone 20 Golden Valley Ranch Commercial and
LMD Zone 21 Golden Valley Ranch Residential. These schedules will serve as an essential
communication tool for the LMD administrator to have a thorough understanding of our service
plan. These maintenance routines will be initiated and reviewed as required to maintain service
levels, as well as, to provide a consistent quality and appearance.
Enclosed, please find our landscape maintenance services proposal for Proposal 9 LMD-25-26-
07 Zone 20 Golden Valley Ranch Commercial and Zone 21 Golden Valley Ranch Residential.
Marina Landscape Services, Inc. will furnish all labor, equipment, tools, services and special
skills for an all-inclusive contract for the maintenance of the grounds, irrigation and landscape
maintenance services. The services include, but are not limited to irrigation repairs minor and
major, shrub, tree, and groundcover planting, spreading mulch, all fuel modification and weed
abatement, and litter removal. Maintenance of landscape shall include, but not limited to:
trimming, edging, hand pruning, fertilization, brush clearance, application of pre -emergent
herbicides, weed control, minor tree lifting, dead plant removal, plant replacements, and
cleanup/clearing of drainage systems. Marina Landscape Services will uphold the highest
standard of quality and performance to maintain the landscape in an attractive and healthy
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
condition at all times. We will honor our proposal offer for a 180-day period.
Thank you for your consideration of our services as we look forward to the opportunity to work
with the City of Santa Clarita. I have been a long-time resident and landscape contractor in the
Santa Clarita Valley. My team and I feel we have built a strong reputation in the industry and
have established a good working relationship with the projects we manage. We are very familiar
with the LMD Zone and fully understand the needs and expectations of the project site and the
City of Santa Clarita. We would be delighted to have LMD Zone 20 Golden Valley Ranch
Commercial and LMD Zone 21 Golden Valley Ranch Residential in our portfolio and work
towards establishing a long-lasting working relationship with the City of Santa Clarita. It will be
our goal to provide immediate impact and improvement and excellent ongoing landscaping
services to LMD Zone 20 Golden Valley Ranch Commercial and LMD Zone 21 Golden Valley
Ranch Residential. We look forward to working with the City of Santa Clarita.
If you have any questions, or if I may provide you with any additional information, please do not
hesitate to contact me.
Sincerely,
lVar�'ty StaweLL
Marry Stowell
CEO
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Background
About Marina Landscape Services
Marry Stowell, CEO, of Marina Landscape Services started in the landscape maintenance
industry in 1986. Marry built a landscape maintenance and installation company with the primary
focus of servicing Homeowner Associations, Commercial, Public Works, Parks, and Sports Field
maintenance contracts. Our team of qualified professionals are at the top in the Los Angeles
County area currently servicing over 1,500 acres of slopes, turf, planters, irrigation, water, trees
and fuel modification zones. We are proud of our achievements and we are confident that our
customers will attest to our commitment. Today, Marina Landscape Services, employs over 200
trained landscape technicians. Our corporate office is located at 25061 Avenue Stanford, Unit 10,
Valencia, CA 91355. Our office is open Monday through Friday from 7:00 a.m. - 4:00 p.m.
Philosophy
Marina Landscape Services, Inc. is a reputable landscape services company. We take extreme
pride in our work and our team takes proactive measures to ensure the needs our clients are
achieved and exceeded. We understand the needs and challenges of LMD Zone 20 Golden
Valley Ranch Commercial and LMD Zone 21 Golden Valley Ranch Residential. Marina
Landscape Services works with our clients to provide solutions.
Marina Landscapes Services, staffs our projects with the most qualified personnel, equips our
team members with essential communication tools, and new vehicles and equipment for better
efficiency and production, implements the latest horticultural practices, and applies advancing
technologies. We believe we provide our team with the proper tools to effectively and efficiently
address the day-to-day needs of our customers to provide an exceptional level of service.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Scope of Work
Marina Landscape Services, Inc. understands the scope of work and the requirements for the
landscape maintenance services of LMD Zone 20 Golden Valley Ranch Commercial and LMD
Zone 21 Golden Valley Ranch Residential, and the importance and impact the landscape can
have on the overall appearance of the City of Santa Clarita. The Landscape Maintenance District
(LMD) will be maintained at industry standards and all work will be performed in a professional
manner and using proper equipment and tools, and quality materials.
Transition Plan
Marina Landscape Services will work with the City of Santa Clarita Landscape Maintenance
District (LMD) administrative staff in advance to determine the current state of the landscape
zones to be taken over. Meetings will be scheduled, as necessary, between LMD representatives
and the Account Supervisor and the Landscape Maintenance Foreman to start a constructive
dialog that will carry over as the project is transitioned over from the departing contractor. A
thorough initial inspection of the irrigation system and planted areas will be made and
documented within thirty days of start of contract.
As a standard practice, one of the first processes Marina Landscape Services implements on a
new contract is an irrigation audit. Our audit ensures that the irrigation system is operating
properly. Ensuring that the irrigation is properly operating will reduce water cost and usage,
while making sure proper absorption is occurring in the plant soil. Marina's water conservation
team will be visiting the job -site to ensure all the standards are being met to insure maximum
water conservation. Within the first 60 days, Marina Landscape Services will formally
acknowledge receipt of the irrigation system. Provided in General Attachments section of our
Response File is a sample of our Irrigation System Audit Worksheet. In addition, The
WeatherTrack Controller Inventory Reports will be provided 45 days after the start of this
contract.
Marina Landscape Services developed maintenance schedules to serve as communication tool for
Special Districts to have a thorough understanding of our service plan for LMD Zone 20 Golden
Valley Commercial and LMD Zone 21 Golden Valley Ranch Residential.
General Landscape Maintenance Services
Landscape maintenance services will adhere to the contract specifications utilizing the best and
highest industry practices and standards. Operations will be conducted assuring minimum
obstruction, inconvenience and disruption to the public. Marina Landscape Services
acknowledges this is an important matter and will diligently abide.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Irrigation System and Water Management
Marina Landscape Services will inspect the irrigation system to ensure the plant material is
receiving an adequate amount of water, and that the irrigation controllers are set to the proper
specifications and ensure the irrigation components are operational. Our Irrigation Technicians
and Irrigation Specialists recognize that water conversion is crucial and having an efficient
watering practice is the key to optimizing water usage. Efficiency will be achieved by making
proper adjustments, and addressing repairs immediately upon occurrence, or within 24 hours
following notification from LMD. Irrigation repairs logs will be generated and maintained.
Repair logs will include date and nature of repair, and an itemized list of materials, as well as, a
site map illustrating the location of the repair, a photo of the site condition, and the work
completed. Marina Landscape Services will utilize our Irrigation System Audit Worksheet as a
guide for our irrigation system inspections conducted for each controller a minimum of once per
month. Our reports will be provided to the LMD administrator.
Marina Landscape Services has fully trained and certified personnel to address all of the
irrigation needs of our projects. Our Irrigation Specialist and Irrigation Technicians have
vehicles stocked with the necessary irrigation components for all irrigation needs. Our Account
Supervisors, Landscape Maintenance Foreman, Irrigation Specialist and Irrigation Technicians
are experienced, trained and certified in the operation and management of WeatherTrak,
Calsense, RainBird, Irritrol, Hunter, ET Water, RainMaster, Baseline, Weathermatic, solar, and
battery -operated controllers. Our personnel will adhere to the Irrigation Association, Best
Management Practices.
Marina Landscape Services has an established a working relationship with the local water
agencies in providing our projects with the latest in water and irrigation product rebates. In a
constantly advancing industry, we are committed to water conservation and resource
technologies. By installing low -water -use plants, retrofitting irrigation systems with industry -
advanced components, and utilizing on -site weather stations, flow sensors, rain sensors have
been instrumental in saving our customers in water usage.
A value -add service Marina Landscape Services employs is a monthly water chart and analysis
to utilize as a tool for our on -going water conservation efforts to ensure our projects are in
compliance with the allotted water use and also to keep within budget. Another value -add service
provided is a complete soil composition report and water analysis report to better understand the
soil and water dynamics of the project.
Marina Landscape Services also has over 20 years of knowledge and experience in the
application of fertigation. Fertigation is state of the art injector systems which deliver precise,
micro dosing of organic -based fertilizers and other soil and plant products through the existing
irrigation system. Through fertigation delivery systems, a variety of organic products can be
supplied to both the foliage and root system.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Weed, Disease and Pest Control
To ensure a healthy and well -kept plant community, Marina Landscape Services will implement
preventative measures using Integrated Pest Management strategies. When the need arises, active
measures will be taken to ensure quality flora. Plants and trees are more susceptible to pests and
disease problems under stressful conditions. Our pest management practice uses techniques such
as cultivation, proper pruning techniques, adequate watering practices, mulching, appropriate
fertilizer applications, and the use of clean and well -maintained equipment to reduce such pest
and disease problems. Our personnel are trained regularly and are always observant for target
pests and diseases. The Account Supervisor will be notified of any pest and disease activity and
LMD administrator will be made aware of matter. For weed control, cultivation and mulch
application is our preferred form of control, however, if chemical application is needed, Marina
Landscape Services with consult with our team of Qualified Applicators for proper application
recommendations using the least toxic and most target -specific pesticides.
Storm Preparation Procedures
Marina Landscape Services proactively cleans the storm drains, v-ditches, and inspects the
slopes for erosion issues during our maintenance rotation, as well as, before, during, after
rain activity. Marina Landscape Services makes it a goal to ensure our work schedule is not
impacted and delayed by inclement weather. Full crews will report to the job sites and
perform their scheduled work on days of light precipitation and/or forecasted rain. On days
of extreme adverse and inclement weather, the Landscape Maintenance Foreman from each
crew will inspect and monitor the maintained areas and will be on standby for emergency
responses. All concerns regarding safety of property damage will be reported within 24
hours of occurrence to the LMD administrator. Damage as a result of storm will be photo
documented prior to removal or clean-up. There will be regular communication between the
Account Supervisor and Special Districts to develop an action plan in anticipation of the
weather and during inclement weather events.
Response Procedures
Service requests made by the public and Special Districts will be addressed as soon as possible
after notification. Special Districts will be notified if a request cannot be resolved within 24 hours.
Corrective work generated from a monthly inspection by Special Districts will be completed within
three (3) working days or agreed upon completion date. When notified of a landscape or irrigation
emergency during the hours and days of maintenance services, Marina Landscape Services will
respond by phone and/or text message to the LMD administrator within fifteen (15) minutes of
notification. When notified of a landscape or irrigation emergency outside of the normal hours and
days of maintenance service, Marina Landscape Services will respond within thirty (30) minutes.
If necessary, personnel and equipment will be available within two (2) hours. Account Supervisor,
Alonzo Aguilar, will be the direct contact and can be reached at (661) 904-9478. The contact
information for the Landscape Maintenance Foreman of each crew will be provided upon award
of the contract. Marina Landscape Services customer service can be contacted during business
hours at (661) 753-3730.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Damage Prevention
The Landscape Maintenance Foreman will perform a daily job -site safety analysis to identify
any potential hazards or safety risks that may pose an immediate risk or hazard to the public or
our employees. Findings will be reported to the LMD administrator and a remediation plan will
be developed. Marina landscape services will be responsible for correcting minor issues.
Damages as a result of our operation will be repaired or replaced at our expense. Irrigation
damage will be repaired or replaced prior to the next regularly scheduled watering. Damages to
plant material and trees will be replaced within five (5) working days or sooner as directed by
Special District. Concrete walkway, block walls light poles or any appurtenances will be
repaired or replaced within a reasonable timeframe.
Safety
Safety is a priority at Marina Landscape Services. Our technicians are very aware of their
surroundings and participate in daily tailgate safety meetings. Every employee of Marina
Landscape Services goes through a safety training program at the beginning of their employment
and our continuing education only strengthens those foundations. Safety training meetings are
conducted monthly. Every two months we hold meetings to learn about emergency procedures.
Every six month we conduct training on company policies. When accidents occur, a thorough
incident investigation is conducted. Re-enactments of the incident are conducted to help
determine the root cause of the incident. They serve as an educational tool to help educate our
employees and help our organization find solutions to improve our safety practices and to
prevent a similar incident from occurring again. Our employees are equipped with Personnel
Protective Equipment (PPE) that will protect them and others from being injured. The PPE
consists of safety glasses, gloves, proper foot wear, dust masks, ear plugs and other gear as
required by OSHA. Our team members wear a company uniform consisting of matching pants
and shirts. Marina Landscape Services trains all of our employees on proper equipment
operation and traffic control. Public safety is heavily regulated. Marina Landscape Services has
been maintained a good and consistent experience modification rate.
Green Waste Management
Marina Landscape Services is an advocate of 100% green waste recycling. We process our green
waste into 100% organic mulch. Our in-house mulch processing helps contribute to our
sustainability efforts and eliminate waste from going to landfills.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Schedule
Marina Landscape Services will provide the labor, materials, and equipment necessary to
perform the required maintenance services. Services will be provided between Monday through
Friday. Designed to your specific horticultural composition our work schedules will allow us to
properly plan and forecast monthly and seasonal service needs while providing a user-friendly
guideline. Our work schedules include a Rotation Schedule and a Maintenance Schedule. These
schedules are included in the Maintenance Schedule and Rotation Schedule sections of our
Response File. These work schedules identify and delineate the time frames for the requirements
set forth in the scope of work. The Rotation Schedule illustrates the areas that will be serviced on
a monthly rotation basis. The Maintenance Schedule outlines daily, weekly, monthly, semi-
annual and annual timelines for landscape maintenance operations. A written copy of the City
approved schedule will be kept in the Landscape Maintenance Foreman's company truck at all
times and be available upon request by the LMD administrator. Marina Landscape Services will
notify LMD administrator at least one (1) week prior to the date and time of all the following
maintenance operations: fertilization; micro-nutrients/soil amendments; spraying of trees or
shrubs; aesthetic/structural tree and shrub pruning; preventative disease control; transplanting of
small and medium sized plants; lane closures notification for median or parkway maintenance;
and other items as determined by Special Districts.
Marina Landscape Services will assign an Account Supervisor and one landscape maintenance
crew to LMD Zone 20 Golden Valley Ranch Commercial and LMD Zone 21 Golden Valley
Ranch Residential. The crew will consist of a Landscape Maintenance Foreman, Landscape
Maintenance Technicians, and an Irrigation Technician/Specialist. The Account Supervisor will
be responsible for managing the daily operations of the landscape maintenance crews and attend
meeting and walk-throughs with LMD representatives. The Account Supervisor will perform
weekly maintenance inspections of all facilities within the LMD to ensure all contractual
obligations are being achieved. Such inspections will be both visual and operational. The
Account Supervisor will create punch -lists for items requiring attention and will then be
communicated to the landscape maintenance crews to have items addressed. Monthly or bi-
weekly interm walk-through inspections will be conducted with Special Districts. Proposals will
be generated when needed. The Landscape Maintenance Foreman will be in direct
communication with the Account Supervisor. The Landscape Maintenance Foreman will be
responsible for leading and supporting the Landscape Maintenance Technicians in completing
the daily landscape maintenance service duties. The Landscape Maintenance Technicians will
perform the landscape maintenance service duties which include but not limited to: select
pruning; fertilization application; pruning of shrubs and trees; trimming of shrub areas, and
ground cover; disease and pest control; tree maintenance (first 12' of trees); mulching; manual
and chemical weed control; maintenance of fire protection/fuel modification areas; traffic
control; litter pickup; and hardscape maintenance. The Irrigation Technician/Specialist will be
responsible for maintaining, managing and operating the irrigation system with the goal of
conserving water. Our Irrigation Technician/Specialist will be responsible for the repair and/or
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
replacement and keep operable all irrigation equipment consisting of: irrigation programming,
irrigation station identification/location, irrigation heads, remote control valves including master
valves, flow sensors, flow sensor programming, PVC mainline and laterals, quick couplers,
risers, swing joints, check valves, booster pumps, solar controllers/valves, battery -operated
controllers/valves, valve boxes, irrigation controller programming and setup, hand watering and
the bleeding of valves in emergency situations, perform spot checks of the irrigation system, and
conduct complete monthly irrigation system inspections for each controller.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Personnel, Equipment, and Facilities
Experience and Qualifications
Marina Landscape Services is confident our team of qualified management and field personnel
bring years of valuable knowledge and experience. Our personnel are certified in safety, traffic
control, Occupational Safety Health Act (OSHA) compliance, pest control application, pest
control advising, water management and arbor care.
Management Personnel
Marty Stowell, CEO
Marry has been a State of California licensed C-27 contractor for over 35 years. His expertise is
found in maintaining Homeowner Associations maintenance contracts in Southern California.
His keen eye for scheduling and the utilization of our crews makes our maintenance operation
very efficient and effective. Marty has extensive knowledge in landscape irrigation and
installation, water management, arbor care estimating and construction.
Slater Stowell, CFO
Slater has been in the landscape industry since his childhood. Slater brings years of experience in
operations. He brings her expertise in operations and business to help with the daily operations.
Slater oversees all aspects of the office operations from Account Receivable, Accounts Payable,
Human Resources, business and new contracts. He holds the Basic WeatherTrak System
Introduction certificate.
Efrain Lupercio, Jr., Branch Manager/Senior Account Supervisor
Efrain brings years of experience in management of HOA, Commercial, Retail, AmusementPark,
Public Works maintenance contracts, renovation, water management, arbor care estimating,
purchasing and contract administration. He holds a C-27 contractor's license and a B.S. in
Environment Horticultural Science from Cal Poly San Luis Obispo. Efrain is in the process of
renewing his Certified Landscape Irrigation Auditor certificate. Efrain would provide assistance
with management of LMD Zone 20 Golden Valley Ranch Commercial and LMD Zone 21
Golden Valley Ranch Residential as he is familiar with the zone and the expectations.
Alonzo Aguilar, Account Supervisor
Alonzo has over 30 years in the landscape industry. He is highly knowledgeable and experienced
in managing HOA, Commercial, Retail, Public Works, and Sports Field maintenance contracts,
and water management, arbor care, and renovations. He is also experienced in estimating,
purchasing and inventory management. Alonzo manages LMD Zones T17 Rainbow Glen, LMD
Zone T29 American Beauty, LMD Zone T68 West Creek, LMD Zone T69 West Hills, LMD
Zone T8 Valencia Summit, LMD Zone 17 Bouquet/Railroad Avenue, and LMD Zone 32. His
experience, knowledge, and expectations has been instrumental our success. His proactive
approach has been an asset in the on -going beautification of City of Santa Clarita.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
He understands the needs and requirements of the project. Alonzo would serve as the Account
Manager for LMD Zone 20 Golden Valley Ranch Commercial and LMD Zone 21 Golden Valley
Ranch Residential.
Steven Avelar, Account Supervisor
Steven brings over 15 years of landscape maintenance experience. He has a multitude of
experience in managing HOA, Commercial, and High -end Retail maintenance contracts, and
water management, arbor care, and renovations. Steven is also experienced in estimating,
purchasing and inventory management.
Juventino Orozco, Account Supervisor
Juventino has over 16 years of landscape maintenance experience. His background in landscape
maintenance has been in field production and management of HOA and Public Works
maintenance contracts, water management, arbor care and renovations.
Jose Martinez, Irrigation Technician/Specialist
Jose has over 15 years of landscape maintenance, installation, and irrigation and water
management experience. He is Hydropoint certified. He holds the following certificates: Basic
WeatherTrak, System Introduction; Certified OptiFlow Training - Level I — OptiFlow
Introductions; Certified OptiFlow Training — Level 2 — OptiFlow Site Assessment; Certified
OptiFlow Training — Level 3 — OptiFlow Installation and Programming.
Ambrosio Osorio, Irrigation Technician/Specialist
Ambrosio has over 15 years of irrigation and water management experience. He is WeatherTrak
System certificated. Ambrosio manages the irrigation for other LMD zones throughout the City,
therefore, he has a full understanding of the WeatherTrak system and the City's expectations for
the project. Ambrosio would serve as the Irrigation Technician/Specialist for LMD Zone 20
Golden Valley Ranch Commercial and LMD Zone 21 Golden Valley Ranch Residential.
Administrative Personnel
Carla Conway, Office Administrator
Carla manages and oversees all administration responsibilities. She is also responsible for
Accounts Receivables.
Jacqueline Torres, Assistant Office Administrator
Jacqueline assists with Customer Service and Human Resources and Accounts Payables.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Field Personnel
Our team of field technicians are professional, experienced, well -trained and certified. Our
Landscape Maintenance Foreman are responsible for managing the landscape maintenance
crew and executing the day-to-day maintenance duties. Our Landscape Maintenance Foreman
are irrigation maintenance and pesticide application trained. Our Landscape Maintenance
Technicians are responsible for executing the day-to-day maintenance duties. Our Irrigation
Technician performs the necessary adjustments and repairs to the irrigation system to achieve
maximum high efficiency and conserve water.
Consultants
Craig Crotty, Arbor Culture LLC
Craig Crotty is the consulting ISA Certified Arborist for Marina Landscape Services. He
manages private and public projects within the City of Santa Clarita. Craig has been in the arbor
care industry since 1991. He is well versed in the arbor care industry. Craig holds certifications
from the International Society of Arboriculture. His arborist consulting practice include: Tree
Identification, Preservation Plans and Monitoring for Construction, Risk Assessment, Appraisal,
Diagnosis and Recommendations, Tree Cultural Care and Management Specifications, Insect
and Disease Identification and Energy Conservation Programs.
Wildlife Management Professionals
Wildlife Management Professionals will be the weed and pest control applicator for Marina
Landscape Services. Wildlife Management Professionals holds a valid and active and State of
California Department of Pesticide Regulations, Pest Control Business license, and a valid and
active State of California Department of Pesticide Regulations, Qualified Applicator
certification. The applicator will be used as necessary per the Scope of Services.
K2group
Kriss Keogh, Landscape Architect and President, has provided valuable assistance in water
conservation through the practice of water consumption data and analysis services. Kriss has
been called upon to evaluate a variety of client requests to track and monitor water use as it
relates to physical use, as well as, dollars spent. K2group is available to assist the City of Santa
Clarita.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc.—
LMD Zone 20 & 21 Team Composition
Our team will consist of an Account Supervisor, Branch Manager, and one (1) Landscape
maintenance crew, and one (1) Irrigation Technician/Specialist. Services will be performed
Monday through Friday. Our team will be managed by Account Supervisor, Alonzo Aguilar, and
Branch Manager, Efrain Lupercio. The maintenance crew will consist of one (1) full-time
Landscape Maintenance Foreman and two (2) full-time Landscape Maintenance Technician. The
maintenance crew will oversee the maintenance responsibilities within the LMD Zones. Our
Irrigation Technician/Specialist will be responsible for the irrigation and water management.
Provided below is crew detail. Additional staffing information is provided in Exhibit G1 Staff
and Exhibit G2 Staff Hours in our Response File.
LMD Zone 20 & 21 Crew Detail
Landscape Maintenance Crew
1-Full-time Landscape Maintenance Foreman
2-Full-time Landscape Maintenance Technician
Scope: Landscape maintenance, and fuel modification responsibilities
Irrigation Technician/Specialist
1-Irrigation Technician/Specialist
Scope: Irrigation and water management responsibilities
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
Organizational Chart
Efrain Wpercio Jr
Branch Manage,IS,
Supervisor
:Foreman Irriga:-Iech
Laborer
Alonzo Aguilar
Account Supervisor
Foreman Irrigation Tech
Martin Stowell
CEO
Foreman Irrigation Tech
Laborer
LAKJJJs
—Landscape Services Inc. —
Jjilr!rigationTech
A
Foreman
Laborer
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Equipment
Marina Landscape Services, Inc. is fully equipped with a fleet of new vehicles, power equipment
and tools and also has larger equipment available in house. An outline of the vehicles, equipment
and tools that will be assigned to this project is provided below. Marina Landscape Services
employees are uniformed. Uniforms and Personnel Protective Equipment (PPE) shall be properly
exhibited. Our Account Supervisors and Foreman are equipped with smartphone devices allowing
for efficient communication to help parties exchange information quickly and help execute tasks
promptly.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
LAKJ JJs
—Landscape Services Inc. —
Maintenance Crew
Irrigation Technicians
Vehicle
Vehicle
1 Ford F-250 Truck
1 Ford F-150
1 Landscape Trailer
Small Tools
Irrigation controller remote & transmitter
Power Equipment
Hand Pruners
3 Backpack Leaf Blower
Loppers
3 String Trimmer
Shovels (Round, Square & Trench)
3 Extension Hedge Trimmer
Tool Set
1 Chain saw
1 Pole Saw
Traffic Control
Small Tools
Hand Pruners
Hand Picks
Hula. Hoes
Loppers
Shovels (Round, Square & Trench)
Rakes
Hand Saws
Garden Spade Forks
Pole Pruner
Hoses
Quick Couplers
Brooms
Trash Cans
Fertilizer Spreaders
Backpack Sprayers
Wheelbarrows
Traffic Control
Snecialtv Eauipment
Walk -behind Aerators
Walk -behind De -thatchers
Pressure Washer
Bucket Truck
Dump Trucks
Commercial Grade Chippers
Dump Trailers
Front Loaders
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
JJi-
-Landscape Services Inc. —
Facilities
With our local facilities in close proximity to the project site, we can ensure maximum service
time and minimum drive time.
Corporate Office
Our corporate office is located at 25061 Avenue Stanford, Unit 10, Valencia, CA 91355.
Fleet Dispatch Facility — The Old Road
Our The Old Road Fleet Dispatch Facility is located at 23925 The Old Rd, Newhall, CA 91321.
Fleet Dispatch Facility - Canyon Country
Our Canyon Country Fleet Dispatch Facility is located 28010 Tiffany Lane, Canyon Country,
CA 91387.
Marina Landscape Services, Inc.
Serving Santa Clarita • Los Angeles • Orange County • Northern California
License #492212
Corporate Office: 25061 Avenue Stanford, Unit 10 • Valencia, CA 91355
EXHIBIT A: COST PROPOSAL
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Contractor Name: Marina Landscape Services, Inc.
Fill out this form completely and return with your proposal.
Item
Project Site
Column A
Column B
No.
Monthly Maintenance Cost
Annual Maintenance Cost
1
LIVID ZONE 20 (GOLDEN VALLEY
$ 4,850.00 x 12
$ 58,200.00
RANCH COMMERCIAL)
months
2
LIVID ZONE 21 (GOLDEN VALLEY
$ 18,013.00 x 12
$ 216,156.00
RANCH RESIDENTIAL)
months
Total (Column 8)
$ 274,356.00
Total proposed amount annually, in legibly printed words:
Two hundred seventy-four thousand three hundred fifty-six dollar and 00/100
EXHIBIT B1: ADDITIONAL PRICING
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost of your
proposal response. Hourly labor rates to be used in performing the work required in the specifications for
annual landscape maintenance. These rates will not be used in evaluating the proposal, but shall be used
in evaluating cost estimates for "additional" or "extra" work requested by the City under this contract
when applicable.
Extra/Additional work by the CONTRACTOR, shall not exceed the labor rates as listed:
Pricing and Billing Schedule Detail
Skill Level Hourly Cost After -Hour Emergency
Irrigation Laborer $ 75 per hour $112.50 per hour
Landscape Laborer $ 75 per hour $112.50 per hour
CAC/CAL Herbicide and Pesticide Applicator $ 75 per hour N/A
Please initial to verify acknowledgement of labor rates: EL
EXHIBIT 132: ADDITIONAL PRICING CONTINUED
PROPOSAL # LMD-25-26-07
25-LMD-108 Zone 20 & 21 Landscape Maintenance
City of Santa Clarito, California
Fill out this form completely and return with your proposal. Do NOT include this pricing in the cost on
the of your proposal response.
Please list the unit price for labor, EXCLUDING part/material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
EXTENDED PRICE
ITEM
DESCRIPTION
UNIT OF
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
1
Price for maintenance of landscaped
SF
500
$
$ 23.25
with turf.
0.0465
2
Price for maintenance of landscape with
SF
1,000
$
$
trees, shrubs, and ground cover.
0.0432
43.20
3
Price for maintenance of landscaped,
SF
500
$
$ 215.80
irrigated slope.
0.4316
Please list the unit price for all-inclusive labor and material costs, for the following tasks. These rates
may be used in evaluating cost estimates for additional work requested by the City under this contract.
ITEM
UNIT OF
EXTENDED PRICE
DESCRIPTION
QTY
UNIT PRICE
(UNITPRICEX
MEASURE
QTY)
4
Price for installation of one (1) gallon
EA
5
$ 15.00
$ 75.00
shrub.
5
Price for installation of five (5) gallon
EA
5
$ 40.00
$ 200.00
shrub.
6
Price for installation of fifteen (15) gallon
EA
5
$ 175.00
$ 875.00
shrub.
7.
Price for installation of fifteen (15) gallon
EA
5
$ 300.00
$ 1,500.00
tree.
8
Price for installation of twenty -four -inch
EA
2
$ 600.00
$ 1,200.00
(24-inch) box tree.