HomeMy WebLinkAbout2025-10-14 - AGENDA REPORTS - MAINT AGMT ASSUME CALTRANS TRAFFIC SIGNALSAgenda Item• 12
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: October 14, 2025
SUBJECT: AGREEMENT FOR THE CITY OF SANTA CLARITA TO ASSUME
MAINTENANCE AND OPERATION OF TRAFFIC SIGNAL
FACILITIES WITHIN CALIFORNIA DEPARTMENT OF
TRANSPORTATION JURISDICTION
DEPARTMENT: Public Works
PRESENTER: Joel Bareng
RECOMMENDED ACTION
City Council:
1. Approve the Delegated Maintenance Agreement and Electrical Facilities Cost Sharing
Agreement from the California Department of Transportation (Caltrans) to accept
maintenance responsibility for traffic signals within Caltrans jurisdiction.
2. Increase revenue account 354-462101 (Streetlight Maintenance Fund Miscellaneous
Revenue) by $35,000 annually and appropriate ongoing $35,000 to expenditure account
3544402-514107 (Traffic Signal Maintenance) annually, contingent upon the appropriation
of funds in the annual budget for each fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
There are currently 207 traffic signals within City of Santa Clarita (City) limits owned and
operated by the City. An additional 16 signals in City limits are owned and operated by the
California Department of Transportation (Caltrans). These signals are located at intersections of
local streets and state highway routes.
In 1989, the City entered into a cost -sharing agreement with Caltrans, with the City paying a
portion of the maintenance cost for Caltrans-owned and -maintained traffic signals. The specific
cost share varies between signals, based on the number of approaches to the intersection. The
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agreement has subsequently been amended to include new intersections that had been
constructed or to remove signals relinquished to the City.
City staff has been working with Caltrans to transition maintenance and operational
responsibility of the Caltrans signals to the City to enhance coordination with the City's traffic
signal system and provide consistency in maintenance standards and operational strategies across
the City's signal network. This allows the City to quickly respond to knockdowns, outages, or
detection failures without waiting for Caltrans response times. The City can adjust signal timing
by including the signals in the City's synchronized corridor timings and implementing special
timing plans for emergencies or special events without requiring Caltrans approvals.
Additionally, the City will upgrade the signals to integrate with the City's central traffic
management system, allowing for collection of signal performance metrics and more proactive
and adaptive control.
The proposed agreements authorize the City to operate Caltrans-owned signals at five
intersections along Sierra Highway, located at Dockweiler Drive, Placerita Canyon Road,
Golden Valley Road, Rainbow Glen Drive, and the Northbound SR-14 off ramp near Via
Princessa, as indicated in the attached location map. The agreements are available in the City
Clerk's reading file.
If approved, the City will be responsible for all operation, maintenance, and emergency response
for these traffic signals. Caltrans will remain responsible for highway pavement, striping, and
other right-of-way elements.
The same cost -sharing allocation will remain in place with the new agreement, with Caltrans
reimbursing the City for its portion of maintenance expenses, up to $35,000 annually. Electricity
service to the signals will continue to be paid by Caltrans.
Staff will continue to evaluate transitioning Caltrans-owned signals into the City's network for
enhanced maintenance and service.
ALTERNATIVE ACTION
Other action as determined by the City Council.
FISCAL IMPACT
Upon approval of the recommended action, budget for the Traffic Signal Maintenance
expenditure account (3544402-514107) will increase by $35,000 and Streetlight Maintenance
Miscellaneous Revenue account (354-462101) will increase by $35,000 for FY 2025-26. The
ongoing base budget commencing FY 2026-27 will be contingent upon apporpriations of funds
by the City Council during the annual budget process.
ATTACHMENTS
Location Map
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Caltrans Delegated Maintenance Agreement with the City of Santa Clarita (available in the City
Clerk's Reading File)
Caltrans Electrical Facilities Cost Sharing Agreement with City of Santa Clarita (available in the
City Clerk's Reading File)
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Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
DELEGATED MAINTENANCE AGREEMENT
WITH THE CITY OF SANTA CLARITA
This DELEGATED MAINTENANCE AGREEMENT ("AGREEMENT") is made by and
between the State of California, acting by and through the Department of
Transportation ("STATE") and the City of Santa Clarita ("LOCAL AGENCY"); each
may be referred to individually as a "PARTY" and jointly as "PARTIES."
RECITALS
This AGREEMENT will identify the specific maintenance functions the
LOCAL AGENCY will perform in the STATE right of way, including highway
and freeway areas situated within LOCAL AGENCY's jurisdictional limits as
authorized under Streets and Highways Code Section 130.
OPERATIVE PROVISIONS
Maintenance Services. LOCAL AGENCY shall perform maintenance
operations at the State Route(s) (SR), post miles (PM) and at intersections
(STATE Right of Way) set forth in Exhibit A to keep the facilities in a safe and
operational condition. Maintenance Operations are limited to areas
adjacent to traffic signal facilities such as traffic signal poles, signal
cabinets, service pedestals and signal pull boxes and include:
1.1. Right-of-way maintenance, such as litter pick-up, debris removal, and
graffiti removal; and
1.2. Traffic signal maintenance, including inspection, preventive
maintenance, repairs, and restoration to ensure proper functioning and
public safety.
2. Maintenance Standards. LOCAL AGENCY shall perform all maintenance in
compliance with the standards set forth in Streets and Highways Code
Section 27, and in accordance with California and federal laws and
regulations and STATE policies, procedures and specifications in effect
and as amended, and applicable municipal ordinances.
3. Maintenance Areas and Services. LOCAL AGENCY shall only perform
those maintenance services in the STATE right of way locations described
in Exhibit A.
5. Amendment to Agreement. Changes to LOCAL AGENCY's maintenance
services covered in this AGREEMENT may be made by each PARTY
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
executing amended Exhibit A, and/or executing additional pages to
Exhibit A that shall be attached to this AGREEMENT and will supersede the
original Exhibit A. Otherwise, this AGREEMENT may only be amended by a
written agreement executed by both PARTIES. STATE's District
Maintenance Agreement Coordinator (DMAC) must obtain prior written
approval of any amendments from the District 07, Deputy Director of
Maintenance before such amendments may become effective and
enforceable under this AGREEMENT.
6. Unsheltered Encampment Removal.
A. LOCAL AGENCY shall remove Persons Experiencing Homelessness (PEH)
and any structures, personal property, debris, and/or other items related
to the encampment from the Location(s) shown in Exhibit A, and are
limited to areas adjacent to traffic signal facilities such as traffic
signal poles, signal cabinets, service pedestals and signal pull boxes
and subject to State's Encampment Removal policy, MPD 1001 R1 and
applicable State and Federal law.
B. Nothing in this Agreement grants or waives the right of California Highway
Patrol (CHP) and other law enforcement agencies having jurisdiction over
the Locations shown in Exhibit A.
7. Weed Abatement LOCAL AGENCY shall engage in weed abatement operations.
LOCAL AGENCY shall control weeds at a level acceptable to STATE and are
limited to areas adjacent to traffic signal facilities such as traffic signal poles,
signal cabinets, service pedestals and signal pull boxes and. Any weed
control performed by chemical weed sprays (herbicides) shall comply with all laws,
rules, and regulations established by California Department of Food and
Agriculture. All chemical spray operations shall be reported quarterly (form LA17)
to STATE via the STATE's Landscape Specialist, Maintenance Support, Caltrans
District Office 100 S. Main Street Los Angeles, CA. 90012.
8. Graffiti Removal. LOCAL AGENCY's graffiti removal shall be limited to
removal of text only in accordance with Streets and Highway Code
Section 96 and are limited to areas adjacent to traffic signal facilities such
as traffic signal poles, signal cabinets, service pedestals and signal pull
boxes and any graffiti that in any way resembles a mural, artwork,
paintings, or other similar elements may not be removed. LOCAL AGENCY
shall discuss such possible art with STATE's District 07Transportation Art
Coordinator before conducting any graffiti removal or remediation. STATE
shall pay the actual cost of LOCAL AGENCY's graffiti removal as specified
in Section 11 of this AGREEMENT.
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
9. Maintenance Service Schedule. LOCAL AGENCY shall provide STATE's
District 07 Area Maintenance Manager, as shown in Exhibit C at least
twenty-four (24) hours prior telephone or email notice before performing
any maintenance services under this AGREEMENT. His email and phone
number are listed on Exhibit C. LOCAL AGENCY shall provide the DMAC
identified in this AGREEMENT with a litter, debris and graffiti removal
schedule. Maintenance services shall be provided at a minimum quarterly
basis each year. Maintenance services shall be performed between the
hours of 9:00 a.m. and 3:00 p.m. or as otherwise authorized by the State
Representative, if necessary. LOCAL AGENCY must request through the
DMAC prior written approval from STATE's District Maintenance Supervisor
to perform any maintenance services before 9:00 a.m. or after 3:00 p.m.
and/or weekends and holidays.
10. Authorized Reimbursement. The functions and levels of maintenance
services delegated to LOCAL AGENCY in the attached Exhibit A and
amounts appropriated to STATE have been considered in setting
authorized total dollar amounts. LOCAL AGENCY may perform additional
work if desired, but STATE will not reimburse LOCAL AGENCY for any work
in excess of the authorized dollar limits established herein.
11. Cost Reimbursement. STATE shall reimburse LOCAL AGENCY for LOCAL
AGENCY's actual and necessary costs incurred to perform routine
maintenance services under this AGREEMENT; provided, however, that
STATE's reimbursement shall not exceed the maximum authorized
expenditures under this AGREEMENT. Repairs outside of routine
maintenance such as knockdowns, upgrades, and added safety features
will be required to be approved by the STATE, and the STATE shall
reimburse LOCAL AGENCY for LOCAL AGENCY'S acting and necessary
costs incurred at the intersection percentage identified in Table 2 of
Exhibit A.
12. Amendment to Approved Expenditures. Upon LOCAL AGENCY's written
request, the expenditures per route for maintenance services set forth in
Exhibit A may be increased, decreased, or redistributed between routes
pursuant to the PARTIES executing an appropriate amendment in
accordance with section 5 above. All such adjustments must be
authorized in writing by the District Director or his/her authorized
representative.
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
13. Term of Expenditures. Additional expenditures or an adjustment of
expenditures once authorized shall apply only for the term of this
AGREEMENT and shall not be deemed to permanently modify or change
the basic maximum expenditures per route as specified in Exhibit A. Any
expenditure adjustments shall not affect or alter any other terms of this
AGREEMENT.
14. Billing, Payment and Reporting.
14.1 Billing Date. LOCAL AGENCY shall submit billing invoices to STATE's
DMAC each month beginning after the first month LOCAL AGENCY
has performed maintenance services under this AGREEMENT.
LOCAL AGENCY shall not submit billing invoices for reimbursement
of costs less than $500 more than once each quarter. LOCAL
AGENCY shall also submit billing invoices promptly following the
close of STATE's fiscal year on each June 30tn.
14. 2 Billing Submission Format. Each billing invoice shall include all of the
following:
(a)STATE's AGREEMENT number;
(b) Date(s) of services;
(c) Location of services;
(d) Number of hours and hourly rates;
(e) Receipts for trash disposal; and
(f) Receipts for equipment, materials, and supplies.
STATE shall pay LOCAL AGENCY for the maintenance services
satisfactorily performed in accordance with the rates and
schedules in Exhibit A.
15. Successors. This AGREEMENT shall be binding upon and inure to the
benefit of each of the PARTIES' successors -in -interest, including, but not
limited to any public entity to whom any part of the STATE right of way
covered under this AGREEMENT may be relinquished and any
subsequently incorporated city or other municipality established within the
LOCAL AGENCY's jurisdictional limits.
16. Encroachment Permits. Before LOCAL AGENCY may enter STATE right of
way to perform any maintenance services in the areas covered by this
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
AGREEMENT, STATE's District 07 Encroachment Permit Office must issue an
initial encroachment permit at no cost to LOCAL AGENCY. LOCAL
AGENCY must obtain additional encroachment permits, if necessary, to
enter or perform any work within STATE right of way not covered by this
AGREEMENT. STATE will issue these additional encroachment permits at no
cost to LOCAL AGENCY.
17. Safety and Worker Compliance. LOCAL AGENCY shall be solely
responsible for crew pay, workers compensation and any other benefits
required by state and federal law. Subcontractors and crew members
are not considered STATE's employees at any time. LOCAL AGENCY shall
comply with all applicable State and Federal statutes and regulations
governing worker and public safety, including but not limited to
compliance with CAL -OSHA regulations and guidelines.
LOCAL AGENCY shall make arrangements through the STATE if traffic
controls, flags, signs, or lane closures are necessary to safely perform any
maintenance services. STATE's maintenance Supervisor or designee shall
determine what protections are required at the worksite pursuant to
applicable provisions of the STATE's (Caltrans) Maintenance Manual,
including but not limited to Volume 1, Chapter 8, Protection of Workers.
18. Legal Relations and Responsibilities.
18.1 No Third -party Beneficiaries. This AGREEMENT is not intended to
create duties, obligations, or rights of third parties beyond the
PARTIES to this AGREEMENT. Nor does this AGREEMENT affect a
PARTY's legal liability by imposing any standard of care for the
maintenance of STATE highways different from the standard of care
imposed by law.
18.2 Indemnification. Neither STATE nor any of its officers or employees is
responsible for any injury, damage or liability occurring by reason of
anything done or omitted to be done by LOCAL AGENCY in
connection with any work, authority or jurisdiction conferred upon
LOCAL AGENCY under this AGREEMENT. LOCAL AGENCY shall fully
defend, indemnify, and save harmless STATE and its officers and
employees from all claims, suits, or actions of every kind occurring
by reason of anything done or omitted to be done by LOCAL
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
AGENCY, its contractors, sub -contractors and/or its agents pursuant
to this AGREEMENT.
Neither LOCAL AGENCY nor any of its officers or employees is
responsible for any injury, damage or liability occurring by reason of
anything done or omitted to be done by STATE, in connection with
any work, authority or jurisdiction conferred upon STATE under this
Agreement. STATE shall fully defend, indemnify, and save harmless
LOCAL AGENCY and its officers and employees from all claims, suits,
or actions of every kind occurring by reason of anything done or
omitted to be done by STATE under this Agreement.
18.3 Work -related Injuries. If a LOCAL AGENCY -assigned crew member
is injured while performing maintenance services under this
AGREEMENT, LOCAL AGENCY or its designated subcontractor shall
be responsible for ensuring the crew member is given prompt
medical care and treatment and, if necessary, transportation to a
medical facility. LOCAL AGENCY or its designated subcontractor
shall administer any injury and workers compensation claims. LOCAL
AGENCY shall notify the STATE's Area Maintenance Superintendent
within twenty-four (24) hours when any such incident has occurred.
19. Prevailing Wages and Labor Compliance. LOCAL AGENCY shall comply
with any and all applicable labor and prevailing wage requirements in
Labor Code Sections 1720 through 1815 and implementing regulations for
public works or maintenance contracts and subcontracts executed for
the LOCAL AGENCY's maintenance services under this AGREEMENT.
20. Self -Insured.] LOCAL AGENCY is self -insured. LOCAL AGENCY shall deliver
evidence of self -insured coverage providing general liability insurance,
coverage of bodily injury and property damage liability, in an amount of
$1 million per occurrence, $2 million in aggregate, and $5 million in excess
by delivering a Letter certifying Self -Insurance. The Letter of Self -Insurance
must be substantially in the form of Exhibit B and identify the AGREEMENT
number, and location as depicted in Exhibit A. LOCAL AGENCY shall
provide the original Letter certifying Self -Insurance as a condition to
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MA # : 07-25-20002/2025 — District 7
STATE's execution of this AGREEMENT. A copy of the original letter shall be
attached to this AGREEMENT as Exhibit B.
Self-Insured2 using Contractor. If the work performed under this
AGREEMENT is done by LOCAL AGENCY`s contractor(s), LOCAL AGENCY
shall require its contractor(s) to maintain in force, during the term of this
AGREEMENT, a policy of general liability insurance, including coverage of
bodily injury and property damage liability, naming STATE, its officers,
agents and employees as the additional insured in an amount of $1
million per occurrence, $2 million in aggregate, and $5 million in excess.
LOCAL AGENCY shall provide a certificate of insurance evidencing this
insurance in a form satisfactory to STATE.
21. Budget Contingency. STATE's payments to LOCAL AGENCY are
contingent upon the Legislature appropriating sufficient funds under the
Budget Act and the encumbrance of funding to STATE's District Office.
22. Termination. This AGREEMENT may be terminated by the mutual written
consent of each PARTY. Either PARTY may terminate this AGREEMENT upon
one hundred eighty (180) days' prior written notice to the other PARTY.
23. Effective Date (Term) of Agreement. This AGREEMENT shall become
effective on the last of the dates each PARTY's authorized representative
has executed this AGREEMENT.
24. Authority. Each individual executing this AGREEMENT on behalf of each
PARTY represents and warrants that he/she is duly authorized to execute
this AGREEMENT as authorized under Streets and Highways Code Sections
114 and 130. LOCAL AGENCY represents and certifies that it has, through
its regular political process, authorized the execution of this AGREEMENT
by appropriate resolution, delegation, or plenary authority as required.
25. Counterparts. This AGREEMENT may be executed in one or more
counterparts, each of which shall be deemed an original, but all of which
together shall constitute one and the same document.
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
26. Electronic Signatures. Electronic signatures of the PARTIES, whether digital
or encrypted, are intended to authenticate this written AGREEMENT, and
shall have the same force and effect as manual signatures for this
AGREEMENT.
27. Default. All If a PARTY fails to perform obligations assumed under this
agreement, the non -defaulting PARTY may be written notice request that
the default be remedied within thirty (30) calendar days. If the defaulting
PARTY fails or refuses to do so, the non -defaulting PARTY may complete
the obligations and seek reimbursement from the defaulting PART who
shall pay the invoice within thirty (30) calendar days. If there is an
immediate threat to maintain the structural integrity of, or prevent
imminent danger of destruction to, the features shown on Exhibit A, either
PARTY may perform necessary maintenance or remedial measures to
maintain the structural integrity and /or prevent destruction of the features
without notice or delay.
THE LOCAL AGENCY OF SANTA CLARITA STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Dated:
Kenneth W. Striplin
City Manager
INITIATED AND APPROVED:
Dated:
Date:
LOCALAGENCY
Manager
Joseph M. Montes
City Attorney
Dated:
Godson K. Okereke, PE
Deputy District Director
Maintenance District
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
EXHIBIT A
DELEGATION OF MAINTENANCE
Table 1
Route
No.
Length
Miles
Description of Routing
Program
Delegated
Maximum Annual
Authorized
Expenditure
14
29.90
Route 14, from Rainbow Glen
HM4K
$35,000
Drive Road, PM 29.56 to
Dockweiler Drive PM T27.34 and
Sierra Highway at SR-14 NB Off
Ramp PM R30.71. Traffic signals
included in these sections are
shown in table 2.
Table 2
Cost
Distr
No.
Intersection
E
Number
State
City
1
Sierra Highway & SR-14 NB Ramp Exit 6
1376
33.30%
66.70%
2
Sierra Highway & Rainbow Glen Drive
1349
66.70%
33.30%
3
Sierra Highway & Golden Valley Road
1508
66.70%
33.30%
4
Sierra Highway & Placerita Canyon Road
969
50%
50%
5
Sierra Highway & Dockweiler Drive
1326
66.70%
33.30%
TOTAL ANNUAL MAXIMUM AUTHORIZED EXPENDITURE: $35,000.
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
EXHIBIT B
LETTER CERTIFYING CITY'S/COUNTY'S SELF -INSURED STATUS
On Local Agency letterhead
100 S. Main Street
Los Angeles, CA. 90012
ATTN: Rachel Borja-Chaides
January 7, 2025
Re: Statement of Self -Insurance for CITY of Santa Clarita for Delegated
Maintenance Agreement No. T-07-25-0002 with California Department of
Transportation for the five signals along SR 14 at PM2 9.56 to 33.45.
Dear Rachel Boria-Chaides
This letter certifies that the City of Santa Clarita is self -insured and self -funded
covering third -party claims arising out of its general operations (i.e.; commercial
general liability and automobile liability insurance). Further, the CITY is self -
insured covering workers' compensation claims and has received the consent
of the State Department of Industrial Relations to do so.
Each fiscal year, as a part of its budgetary process, the CITY appropriates funds
specifically to satisfy valid third -party claims and workers' compensation claims,
which may be brought against the CITY.
The CITY certifies its self -insured, general liability coverage for bodily injury and
property damage liability, meets the required coverage amounts in section 20
(Insurance) of the Delegated Maintenance Agreement, specifically general
liability insurance, coverage of bodily injury and property damage liability in an
amount of $1 million per occurrence, $2 million in aggregate, and $5 million in
excess.
If you need any additional information regarding this letter, please direct those
inquiries through my office.
Sincerely,
Melody Bartlette
Purchasing & Contract Services Administrator
EXHIBIT C
Party Representatives and Notices.
Rev. 07/2025
MA # : 07-25-20002/2025 — District 7
LOCAL AGENCY's Project Manager: Jackie Lillio
STATE's DMAC is: Rachel Borja-Chaides
All notices, document submittals and invoices required under this
AGREEMENT shall be deemed to have been fully given when made in
writing and received by the PARTIES at their respective addresses as
follows:
LOCAL AGENCY
Attn: Name of Traffic Signal System Administrator Cesar Romo
Address: 23920 Valencia Blvd.
City, Zip: Santa Clarita, CA. 91355
STATE
Attn: Name of DMAC: Rachel Boria-Chaides
Address: 100 S. Main Street
City, Zip: Los Angeles, CA. 90012
Name of Area Maintenance Manaaer: Rick Salter
Phone: 213-407-8083 (Work Cell)
Email: Richard.d.Salter.11@dot.ca.gov
Address: 7300 E. Bandini Blvd.
City, Zip: Commerce, CA. 90040
MA#TR03-District 07-FY2025 DMAC Initial RBC
Routes SNB, 14U, 14NB
ELECTRICAL FACILITIES COST SHARING AGREEMENT
WITH CITY OF SANTA CLARITA
THIS ELECTRICAL FACILITIES COST SHARING AGREEMENT ("AGREEMENT") is made by and between the State of
California, acting by and trough the Department of Transportation ("STATE") and the City of Santa Clarita ("Local
Agency") individually referred to as a "PARTY" and Joint as "PARTIES."
RECITALS
1. This AGREEMENT will specify the LOCAL AGENCY'S and STATE's respective costs associated with the
installation, operation, maintenance, repair, and replacement of electrical facilities, including
electronically operated traffic control devices on State Routes (SR(s)) 5, 14U and 14B Within the
jurisdictional limits of the LOCAL AGENCY.
2. The PARTIES executed a prior Electrical Facilities Cost Sharing Agreement date June 05, 2002, covering
SR (s)5, 14U and 14B. This AGREEMENT supersedes the prior Electrical Facilities Cost Sharing Agreement
with regard to Electrical Facilities listed in Exhibit A.
OPERATIVE PROVISIONS
1. Prior Electrical Facilities Cost Sharing Agreements. This AGREEMENT supersedes the prior Electrical
Facilities Cost Sharing June 05, 2002, Agreement with regard to Electrical Facilities listed in Exhibit A.
2. Update to Exhibits. Changes to PARTIES' electrical facilities cost sharing arrangement resulting from
future additions, improvements or alterations to the electrical facilities covered in this AGREEMENT may
be made by PARTIES attaching amended Exhibit(s) to addendum to the Exhibit(s).
3. Amendment to Agreement. Except as provided in the preceding Section concerning Exhibit
amendments, the terms of the AGREEMENT can be changed only by a mutual written amendment by
PARTI ES.
4. Successors. This AGREEMENT shall be binding upon and inure to the benefit of each of the PARTIES and
their respective successors -in -interest including, and subsequently incorporated city or other
municipality established within the LOCAL AGENCY's jurisdictional limits. If the successor city or
municipality fails to accept the obligations of the LOCAL AGENCY by entering into a new agreement with
STATE, LOCAL AGENCY by entering into a contractually bound by the terms of this AGREEMENT.
5. Permits. STATE can enter the LOCAL AGENCY jurisdiction to perform any maintenance or work to the
facilities covered by this AGREEMENT, without permits from LOCAL AGENCY. When feasible STATE shall
provide advance notification by phone call or email to LOCAL AGENCY contact. If LOCAL AGENCY must
enter STATE right of way to perform any maintenance or work to the facilities covered by this
agreement, LOCAL AGENCY must be issued an encroachment permit from the State's District 7
Encroachment Permit Office at no cost to LOCAL AGENCY.
MA#TR03-District 07-FY2025 DMAC Initial RBC
Routes SNB, 14U, 14NB
6. Electrical Facilities. This AGREEMENT specifies the LOCAL AGENCY's and STATE's respective costs
associated with the operation, maintenance, repair, and replacement of the electrical facilities
specifically listed in Exhibit A under STATE Owned and LOCAL AGENCY Maintained.
7. Cost Sharing and Apportionment. Exhibit A lists the percentage of electrical facilities costs apportioned
to each PARTY and shall be based on STATE's actual costs.
8. Reimbursement of Actual Costs.
A. STATE shall pay for all the expenses stated in the "Basis for Billing" section below, for all the electrical
facilities listed under STATE Owned and Maintained table shown in Exhibits A, and seek reimbursement
from LOCAL AGENCY as per the percentage stated in that table in Exhibits A.
9. Costs
A. Basis for Billing
a. Total maintenance costs for traffic -signals, and traffic -signals systems shall be based on actual
costs, including but not limited to the following:
i. The cost of repairs and replacement of the devices
ii. The costs of regular inspection and maintenance
iii. Labor, including overhead assessment, other expenses including, equipment, materials, and
miscellaneous expenses.
b. Total maintenance costs for safety -lighting and sign -lighting shall be based on calculated unit -costs
derived by averaging STATE's
District -wide costs each quarter including but not limited to the following:
i. The costs of repairs and replacement of the devices
ii. The costs of regular inspection and maintenance
iii. Labor, including overhead assessment, other expenses including, equipment, materials, and
miscellaneous expenses
iv. Electrical energy
10. Budget Contingency. STATE's obligation under this Agreement is contingent upon the Legislature
appropriating sufficient funds under the Budget Act, and encumbrance of funding to the STATE's District
Office.
2
MA#TR03-District 07-FY2025 DMAC Initial RBC
Routes SNB, 14U, 14NB
11. Legal Relations and Responsibilities.
A. No Third -Party Beneficiaries. This AGREEMENT is not intended to create duties, obligations, or
rights of third parties beyond the PARTIES to the AGREEMENT. Nor does this AGREEMENT affect a
PARTY's legal liability by imposing any standard of care for the operation and maintenance of STATE
highways and LOCAL AGENCY facilities different from the standard of care imposed by law.
B. Indemnification. Neither LOCAL AGENCY nor any of its officers or employees is responsible for any
injury, damage or liability occurring by reason of anything done or omitted to be done by STATE,
under or in connection with any work, authority or jurisdiction conferred upon STATE arising under
this AGREEMENT. STATE, pursuant to Government Code Section 895.4, shall fully defend,
indemnify, and save harmless LOCAL AGENCY and its officers and employees from all claims, suits or
actions of every kind occurring by reason of anything done or omitted to be done by STATE under
this Agreement.
Neither STATE nor any of its officers or employees is responsible for any injury, damage or liability
occurring by reason of anything done or omitted to be done by LOCAL AGENCY, under or in
connection with any work, authority or jurisdiction conferred upon LOCAL AGENCY arising under this
AGREEMENT. LOCAL AGENCY pursuant to Government Code Section 895.4, shall fully defend,
indemnify, and save harmless STATE and its officers and employee from all claims, suits or actions of
every kind occurring by reason of anything done or omitted to be done by LOCAL AGENCY under this
AGREEMENT.
12. Termination. This Agreement may be terminated by a formal agreement.
13. Effective Date. This Agreement shall become effective on the last date each PARTY's authorized
representative has executed this AGREEMENT.
14. Authority. Each individual executing this AGREEMENT on behalf of each PARTY represents and warrants
that he/she is duly authorized to execute this AGREEMENT. LOCAL AGENCY represents and certifies that
it has, through its regular political process, authorized the execution of this AGREEMENT by appropriate
resolution, delegation, or plenary authority as required.
THE LOCAL AGENCY OF
INITIATED AND APPROVED:
Dated:
Kenneth W. Striplin
City Manager
APPROVED AS TO FORM AND PROCEDURE
Date:
Joseph M. Montes
City Attorney
4
STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION
Dated:
Godson K. Okereke, PE
Deputy District Director
Maintenance District
Exhibit "A"
ELECTRICAL FACILITIES OPERATION AND MAINTENANCE
COST DISTRIBUTION
CITY OF SANTA CLARITA
Maintained by CITY OF SANTA CLARITA
STATE Owned
Electrical Cost Shared - Billed City of Santa Clarita
Post
SAFETY
ILLUM
COST
DISTR
No.
ROUTE
Mile
LOCATION
E#
SIGNAL
LIGHTS
UNITS
SIGNS
UNITS
STATE
CITY
SIERRA HWY
& VIA
1
14NB
30.89
PRINCESS
E1376
170
5-140W(LED)
2.0
33.30%
66.70%
SIERRA HWY
& RAINBOW
2
14U
29.400
GLEN
E1349
170
3-140W(LED)
1.0
3-132W(SNB)
6.0
66.70%
33.30%
SIERRA HWY
& GOLDEN
3
14U
29.350
VALLEY RD.
E1508
170
8-140(LED)
3.2
66.70%
33.30%
SIERRA HWY
& PLACERITA
4
14U
27.81
CYN
E0969
170
4-140(LED)
1.2
4-132W(SNB)
8.0
50%
50%
SIERRA HWY
5
14U
27.345
DOCKWEILER
E1326
170
4-140(LED)
1.2
3-132W(SNB)
6.0
66.70%
33.30%
STATE Owned
Maintenance and Electrical Cost Shared - Billed by State
Maintained by the STATE
STATE Owned and Maintained
Maintenance and Electrical Cost Shared - Billed by State
Post
E#
SAFETY
ILLUM
COST
DISTR
No.
ROUTE
Mile
LOCATION
SIGNAL
LIGHTS
UNITS
SIGNS
UNITS
STATE
CITY
3-
1
5NB
50.300
LYONS AVE
1290
170
2-150W(HPS)
1.0
132W(SNB)
6.0
50%
50%
4-200W(HPS)
2.0
McBEAN
3-
2
5NB
51.440
PKWY
1422
170
7-200W(HPS)
3.5
132W(SNB)
6.0
50%
50%
VALENCIA
1-
3
5NB
52.467
BLVD
1506
170
4-140W(LED)
2.0
132W(SNB)
2.0
50%
50%
MAGIC
MOUNTAIN
4
5NB
53.60
PKWY
4575
170
6-40W(LED)
50%
50%
GOLDEN
VALLEY
5
14SB
29.90
ROAD
1576
170
6-140W(LED)
50%
50%
GOLDEN
VALLEY
1-
6
14SB
29.90
ROAD
1575
170
5-140W(LED)
2.5
132W(SNB)
2.0
50%
50%
VIA
7
14NB
31.00
PRINCESSA
1557
170
5-140W(LED)
50%
50%
VIA
8
14SB
31.10
PRINCESSA
1558
170
5-140W(LED)
50%
50%
SAND
9
14NB
33.42
CANYON
1214
170
4-140W(LED)
2.5
50%
50%
SOLEDAD
CYN & SAND
3-
10
14SB
33.45
CYN
1375
170
3-140W(LED)
1.5
132W(SNB)
6.0
50%
50%