HomeMy WebLinkAbout2025-11-25 - AGENDA REPORTS - PURCHASE ZAMBONI FOR THE CUBEO
Agenda Item: 6
CITY OF SANTA CLARITA
.` AGENDA REPORT
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CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: November 25, 2025
SUBJECT: PURCHASE OF A ZAMBONI FOR THE CUBE ICE AND
ENTERTAINMENT CENTER
DEPARTMENT: Recreation and Community Services
PRESENTER: Noely Allevato
RECOMMENDED ACTION
City Council:
1. Approve the "piggyback" purchase of a Zamboni from Zamboni Company USA, Inc. using
Sourcewell contract #120320-FZC in an amount not to exceed $200,625.
2. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
The CUBE Ice and Entertainment Center (Cube) serves over 430,000 visitors annually, offering
year-round programming, including tournaments, private parties, seasonal camps, holiday events,
and lessons. The three ice sheets are essential to support this diverse range of activities. Industry
standards recommend one Zamboni per sheet of ice for optimal efficiency. The Cube maintains
three Zambonis: a Mini Zamboni for the smaller "Pond" rink and two large Zambonis for the
Olympic and NHL rinks. While one of the large Zambonis was purchased in 2021, the other
requires replacement.
The current large Zamboni is well beyond its typical 10 to 12-year lifespan at over 22 years old.
A reliable Zamboni is essential for maintaining multiple ice sheets, which require resurfacing
between each session. Despite recent maintenance efforts, the current machine needs
replacement to ensure continuous and dependable operation of this facility, as maintenance costs
will continue to increase each year as the machine ages.
After conducting extensive research to find the most competitive pricing and the highest quality
equipment, staff recommends using the City's "piggyback" purchasing option for this
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procurement. The use of "piggyback" purchasing allows the City to place orders against a
competitively awarded public agency contract. The City is using the cooperative purchasing
contract with Sourcewell, which allows the City to take advantage of an existing solicitation
process. This contract, which was awarded on March 13, 2021, was competitively solicited
through a nationwide bid process and is valid through January 8, 2026. The direct one-time
purchase cost from Zamboni Company USA, Inc., through the Sourcewell agreement is
$200,625, including sales taxes and transportation fees.
ALTERNATIVE ACTION
Other actions as determined by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of
Santa Clarita's adopted FY 2025-26 budget (1205120-520102).
ATTACHMENTS
Zamboni Proposal
Sourcewell Contract (available in the City Clerk's Reading File)
Sourcewell Contract Extension (available in the City Clerk's Reading File)
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6.a
ZAMBONI COMPANY USA, INC.
15714 Colorado Ave. Paramount, CA 90723 USA `+1 562 633 0751 6 +1 562 633 9365 zamhoni.com
July 21, 2025
Noely Allevato
City of Santa Clarita
23920 Valencia Blvd, Valencia, CA 91355
We are pleased to submit the following quotation in accordance with your request to furnish the described material(s)
upon the Terms and Conditions set forth in this quotation, which, upon acceptance by you of this proposal, are agreed
to and accepted by you.
Unless otherwise noted, pricing does not include tax. All taxes are the responsibility
of the
purchaser.
Zamboni 552AC
$
140,760.00
STANDARD EQUIPMENT INCLUDES:
Aluminum Wheels, Guide Wheel, Black Powder Coated Conditioner, Parking Brake,
Conditioner Poly Side Plate, Spare Tire & Wheel Assembly, (2) 77" Blades, Wash Water
System w/ Poly Tank, Board Brush
ADDITIONAL EQUIPMENT:
Lithium Ion Battery and Charger
$
14,231.25
Back Up Alarm
$
817.65
Electronic Water Level Sight Gauge
$
584.78
Snow Tank Light
$
491.63
Stainless Steel Water Distribution Pipe
$
470.93
Zamboni Connect (Includes 2-year subscription)
$
2,582.33
Fast Ice
$
19,659.83
Seat Belt
$
150.00
Subtotal
$
179,748.40
CA Sales Tax (9.5%)
$
17,076.10
Transportation
$
3,800.00
Total
$
200,624.50
This bid is subject to review and acceptance by Frank J. Zamboni & Co., Inc., of all contract documents and may be
withdrawn without penalty at anytime before contract execution.
Two copies of this quotation are being sent to you. If accepted, please sign, and return both copies to Frank J. Zamboni
& Co., Inc., which, when approved by our officer and returned, becomes a binding contract. This quotation is subject
to change, withdrawal, or cancellation until accepted by you; if acceptance is not received by us within 30 days, this
quotation shall automatically expire.
Shipment: 500 days or sooner ARO.
The above proposal is accepted:
Signature:
Title:
Date:
Terms: $25,000.00 deposit with order,
balance Net 30 due upon shipping.
By: Logan Wescott
Title: Regional Sales Manager
Date:
21, 2025
ZRME3oni,,_ I Packet Pg. 272
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
120320-FZC
Sourcewell
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Solicitation Number: 120320
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Zamboni Company USA, Inc., for itself and for affiliate, Frank J. Zamboni
& Co. Inc., 15714 Colorado Ave., Paramount, CA 90723 (collectively Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Ice Rink and Arena Equipment with Related Supplies
and Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
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A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires January 8, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances, and are free from defects in design, materials, and workmanship.
In addition, Vendor warrants the Equipment, Products, and Services are suitable for and will
perform in accordance with the ordinary use for which they are intended. Vendor's dealers and
distributors must agree to assist the Participating Entity in reaching a resolution in any dispute
over warranty terms with the manufacturer. Any manufacturer's warranty that is effective past
the expiration of the Vendor's warranty will be passed on to the Participating Entity.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time -to -time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
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All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
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time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At anytime during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
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restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees maybe required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
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A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
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Vendor's acceptable forms of payment are included in Attachment A. Participating Entities will
be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Some Participating Entitles may require the use of a
Participating Addendum; the terms of which will be worked out directly between the
Participating Entity and the Vendor. Any negotiated additional terms and conditions must
never be less favorable to the Participating Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
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B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
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Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assign or transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
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respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the performance of this Contract by the Vendor or its agents or employees; this
indemnification includes injury or death to person(s) or property alleged to have been caused
by some defect in the Equipment, Products, or Services under this Contract to the extent the
Equipment, Product, or Service has been used according to its specifications.
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Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
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3. Use; Quality Control.
a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
S. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
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15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
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• Exercise any remedy provided by law or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non -owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
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4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
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insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
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references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
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not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
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person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
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PINIMO1e1►U444W-AIus]
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
Sourcewell Zamboni Company USA, Inc., for itself and
affiliate, Frank J. Zamboni & Co. Inc.
(collectively Vendor)
DocuSigned by:
y SI6ayf/�
COFD2A139D06489-
By:
Jeremy Schwartz
Title: Director of Operations &
Procurement/CPO
Date: 1/6/2021 1 1:42 PM CST
Approved:
DocuSigned �Aby::,, //y
By• 7E4268F817A64CC...
Chad Coauette
Title: Executive Director/CEO
1/6/2021 1 2:40 PM CST
Date:
DocuSigned by:
1Z)11
By: 8F993CFC0A14412..
Doug Peters
Title: Regional Sales Manager
Date: 1/6/2021 1 12:33 PM PST
Rev. 10/2020 17
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RFP 120320 - Ice Rink and Arena Equipment with Related
Supplies and Services
Vendor Details
Company Name:
Zamboni Company USA, Inc
Does your company conduct
business under any other name? If
Frank J Zamboni & Co Inc
yes, please state:
15714 Colorado Ave
Address:
Paramount, CA 90723
Contact:
Doug Peters
Email:
doug@zamboni.com
Phone:
562-633-0751 111
Fax:
562-633-9365
HST#:
95-2982566
Submission Details
Created On:
Monday November 23, 2020 10:55:38
Submitted On:
Wednesday December 02, 2020 14:28:18
Submitted By:
Doug Peters
Email:
doug@zamboni.com
Transaction #:
f60a80f1-c821-4caf-ae11-2c818fb8f888
Submitter's IP Address:
47.6.94.9
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank; mark "NA" if
the question does not apply to you (preferably with an explanation).
Line
Item
Question
Response*
1
Proposer Legal Name (and
Zamboni Company USA, Inc
applicable d/b/a, if any):
Frank J. Zamboni & Co. Inc.
2
Proposer Address:
15714 Colorado Ave
Paramount CA 90723
3
Proposer website address:
www.zamboni.com
4
Proposer's Authorized
Doug Peters
Representative (name, title,
Regional Sales Manager
address, email address & phone)
15714 Colorado Ave Paramount CA 90723
(The representative must have
800-926-2664 x 111 562-205-8418
authority to sign the "Proposer's
Assurance of Compliance" on
behalf of the Proposer and, in the
event of award, will be expected
to execute the resulting contract):
5
Proposer's primary contact for this
Doug Peters
proposal (name, title, address,
Regional Sales Manager
email address & phone):
15714 Colorado Ave Paramount CA 90723
800-926-2664 x 111 562-205-8418
6
Proposer's other contacts for this
None
proposal, if any (name, title,
address, email address & phone):
Table 2: Company Information and Financial Strength
Line Question
Item
Provide a brief history of your company,
including your company's core values,
business philosophy, and industry longevity
related to the requested equipment, products
or services.
Response'
Zamboni brand ice resurfacers were the first ice resurfacing machine introduced to
the ice arena marketplace. We have been in business for over 70 years and
continue to lead the ice resurfacing marketplace in machines sold, innovation and
introducing new features and technology to our industry.
Our founder Frank Zamboni owned and operated ice rinks that are still in operation
today. He understood that the principal product that he was selling was a sheet of
ice.
He also understood that in order to keep the guests coming back that he was going
to need it to be a smooth and attractive sheet of ice.
In order to provide this Frank began to tinker around to try to develop a machine
that would shave the ice surface, wash it, pick up the shavings and lay down water
to provide that attractive finished sheet of ice that the skaters desired.
With this Frank developed the world's first ice resuraacer.
Now over 70 years later the Company that he founded still produces each machine
by hand, individually for each customer.
We serve a small marketplace and as such work hard to secure each order as well
as provide each and every customer with the customer service they have grown to
expect since the formation of the company and first machine was sold.
We support industry organizations such as MIAMA, WIAMA, NEISMA, NRPA, ISI,
IAVM, USIRA that cater to our industry.
We work with them to provide educational information as well as participate in their
conferences so that our customers know how to safely operate and maintain our
machines for the longest possible life of the equipment.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
8
What are your company's expectations in the
In the event that we are again awarded a contract with Sourcewell, it would be our
event of an award?
goal to continue to grow our sales numbers through the contract. We are continually
educating our customers on the benefit the Sourcewell advantage.
We are extremely excited about the fact that we have secured 7 orders this year
under the Sourcewell contract in Canada that will be shipping in 2021. We also have
the expectation of another 6 Canadian orders in the first quarter of 2021 . If we are
awarded another contract we only expect this number to grow as our Canadian
customers learn the benefits of Sourcewell.
A few of our Canadian dealers have additional experience with the Sourcewell
process as they have other lines that they sell that also have a Sourcewell contract.
9
Demonstrate your financial strength and
We are a privately held company that does not release its financial details.
stability with meaningful data. This could
For over 70 years of operation we have had open lines of credit with such
include such items as financial statements,
companies as Dana Corp, ITT Jabsco, VW of America, Sundstrand and Vickers.
SEC filings, credit and bond ratings, letters
Our Dunn & Bradstreet # is 008501066
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
10
What is your US market share for the
The Zamboni Company is the dominant producer of ice resurfacers exceeding 85%
solutions that you are proposing?
of the marketplace in the USA
11
What is your Canadian market share for the
The Zamboni Company is the dominant producer of ice resurfacers exceeding 75%
solutions that you are proposing?
of the marketplace in Canada
12
Has your business ever petitioned for
No
bankruptcy protection? If so, explain in detail.
13
How is your organization best described: is it
Zamboni Company USA is the world renowned manufacturer of Zamboni ice
a manufacturer, a distributor/dealer/reseller, or
resurfacers, ice edgers with related options and features for both.
a service provider? Answer whichever
In addition to our Paramount CA plant we also have manufacturing facilities in
question (either a) or b) just below) best
Brantford Ontario Canada and Osterfarnebo Sweden. We also recently acquired our
applies to your organization.
dealer for the Province of Quebec. We have a dealer network throughout the USA,
a) If your company is best described as a
Canada and the world to both sell and service our customers.
distributor/dealer/reseller (or similar entity),
Each dealer is independently owned and operated with no financial ties to the
provide your written authorization to act as a
Zamboni Company.
distributor/dealer/reseller for the manufacturer
Our dealers are educated on the Sourcewell contract as well as some of them
of the products proposed in this RFP. If
having attended regional get to know Sourcewell meetings when they were able to
applicable, is your dealer network
be held.
independent or company owned?
Our dealers provide parts and service to our customers and in some cases direct
b) If your company is best described as a
sales of new machines.
manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services proposed
in this RFP. Are these individuals your
employees, or the employees of a third party?
14
If applicable, provide a detailed explanation
To our knowledge other than a standard business licenses which we have for each
outlining the licenses and certifications that
of our locations there are no other certifications required to produce and sell our
are both required to be held, and actually
machines.
held, by your organization (including third
We are in the process and hope to be ISO certified at our Canadian plant within the
parties and subcontractors that you use) in
next 3 months
pursuit of the business contemplated by this
RFP.
15
Provide all "Suspension or Debarment"
None
information that has applied to your
organization during the past ten years.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response*
16
Describe any relevant industry awards or
Our founder Frank and his son Richard have been inducted into numerous HOF's
recognition that your company has received
which includes the USHOF and the National Inventors HOF. Frank was also awarded
in the past five years
an honorary doctorate from Clarkson University.
Our industry is not large enough that companies are typically recognized for their
efforts.
Many of our staff have received individual awards for their efforts within
organizations that are specific to our industry.
17
What percentage of your sales are to the
This percentage will vary from month to month and year to year depending on the
governmental sector in the past three years
customers needs for new equipment. We would estimate that it could be as high as
65% or as low as 30% in any given month.
18
What percentage of your sales are to the
As this is a smaller segment of our industry in that there are not as many Schools
education sector in the past three years
or Colleges that have their own ice rink we would estimate that this would likely be
less than 10% annually
19
List any state, provincial, or cooperative
The only co-op contract that we hold at this time is with Sourcewell.
purchasing contracts that you hold. What is
In the last 3 years we are just under $15 million dollars in sales under our
the annual sales volume for each of these
Sourcewell contract.
contracts over the past three years?
20
List any GSA contracts or Standing Offers
None
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
each of these contracts over the past three
years?
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name *
Contact Name
Phone Number
City of St Louis Park
Jason Eisold
952-924-2547
Glenview Ice Center
Jim Weides
847-724-2800
City of Crookston
Scott Riopelle
218-281-1242
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entity Name
Entity Type *
State /
Scope of Work *
Size of Transactions *
Dollar Volume Past Three
Province *
Years
Ramsey
Government
Minnesota - MN
Ice Resurfacers
4
$521,617.50
County Parks
and Recreation
City of St
Government
Minnesota - MN
Ice Resurfacers
2
$320,798.40
Louis Park
Community
Government
Wisconsin - WI
Ice Resurfacers
2
$283,125.40
First
*
Champion
Center
City of Fergus
Government
Minnesota -MN
Ice Resurfacers
2
$262,928.20
Falls
City of
Government
Minnesota - MN
Ice Resurfacers
2
$264,519.00
Crookston
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada, as applicable. Your
response should address in detail at least the following areas: locations of your network of sales and service providers, the number of
workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third party),
and any overlap between the sales and service functions.
Line
Item
Question
Response*
23
Sales force.
In the USA we have a dealer in NJ who handles portions of NY, PA, CT and all of
Washington DC, DE, MD, NJ, & VA (3 sales people)
We have another dealer in FL who handles AL, AR, FL, GA, LA, MS, NC, SC and
TN (2 sales people).
The balance of the USA is handled out of the Paramount CA headquarters (2 sales
people).
In Canada we have dealers in all Provinces with the exception of Saskatchewan and
Manitoba.
Both are handled by one dealer headquartered in Manitoba with a sales and service
office in Saskatchewan. Each one of these dealers has at least 2 dedicated sales
people to handle our line of machines.
Our plant in Brantford Ontario handles the Ontario marketplace (3 sales people)
While we purchased our dealer in Quebec we did not change the structure of the
operation there. They continue to offer sales and service with oversight from our
Brantford facility.
24
Dealer network or other distribution methods.
Sales of our products is handled through the dealer network as described in Line Item
23. Where we do not have a dealer handling a particular State in the USA we handle
the sales directly from Paramount CA.
In Canada our operation in Brantford Ontario handles the Province of Ontario with the
dealers handling the balance of the provinces as described.
25
Service force.
In the USA we have factory authorized service locations in Somerset WI, Kalamazoo
MI, Huntington MA, West Concord MA, and Flanders NJ in addition to the dealers in
those areas.
We will often source fork lift repair companies to work with if we have a customer
that is in a remote location who needs service. As many of our customers are in
smaller remote cities it is not practical to have a dealer for each and every State.
26
Describe in detail the process and
Customer service is provided by any of our team members within their territory as well
procedure of your customer service
as out of our Paramount CA location. In Canada each dealer takes care of their
program, if applicable. Include your
Province and can also be assisted by our plant in Brantford or dealership in Quebec.
response -time capabilities and
We understand the business of ice as Frank was a rink owner and the family still
commitments, as well as any incentives that
owns rinks so we no how critical it is to get our machines back in operation when
help your providers meet your stated
they have an issue.
service goals or promises.
In most cases we are able to get our customers back up and operational in no more
than 24 hours.
27
Describe your ability and willingness to
We are willing and able to sell and service our machines in all 50 US States.
provide your products and services to
As long as the customer is eligible to purchase a machine under the Sourcewell
Sourcewell participating entities in the
contract we are more than happy to sell it under the Sourcewell contract.
United States.
28
Describe your ability and willingness to
We are willing and able to sell and service our machines in Canada wherever the
provide your products and services to
Sourcewell contract is accepted. As stated previously we have several of our
Sourcewell participating entities in Canada.
Canadian dealers who were already familiar with the process as they handle additional
lines that have Sourcewell contract pricing.
29
Identify any geographic areas of the United
There are no areas in either the USA or Canada that we would not be interested in
States or Canada that you will NOT be fully
selling to provided they can accept and purchase under the Sourcewell contract or a
serving through the proposed contract.
related affiliate.
30
Identify any Sourcewell participating entity
There are no government, educational facilities, or not for profits that we would not sell
sectors (i.e., government, education, not -for-
to.
profit) that you will NOT be fully serving
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence, or do other
cooperative purchasing contracts limit your
ability to promote another contract?
31
Define any specific contract requirements or
We know of no restrictions in Hawaii other than there is only 1 rink and it is a
restrictions that would apply to our
private operation.
participating entities in Hawaii and Alaska
In Alaska we have no issues as we have sold several machines already and have
and in US Territories.
another booked already for 2021.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 7: Marketing Plan
Line
Item
Question
Response
32
Describe your marketing strategy for
We prominently display the Sourcewell Awarded Contract on our Company profile page with
promoting this contract opportunity.
links to the Sourcewell website.
Upload representative samples of your
When displaying at trade shows we use Sourcewell supplied marketing materials to
marketing materials (if applicable) in
promote the fact that we have been awarded a Sourcewell Contract.
the document upload section of your
We have made specific posts to social media sites advising our customers about our
response.
Sourcewell Awarded Contract.
We have recorded an episode for our Ask the Zamboni Experts podcast series with staff
from Sourcewell to further educate our customers about the ease of utilizing Sourcewell for
the purchase of our machines.
We have participated in Webinars in Canada that talk about the Sourcewell Contract and
how they can utilize it to streamline the purchase process.
We continue to search out ways to work with Sourcewell to promote the use of our
contract to benefit our customers, ourselves and Sourcewell.
33
Describe your use of technology and
We introduced to the marketplace this year our podcast Ask the Zamboni Experts. It is a
digital data (e.g., social media,
mix of episodes that touch on available features or operation of our machines to
metadata usage) to enhance
discussions with industry leaders.
marketing effectiveness.
Mixed in to this to keep some of them entertaining and to try to lighten the mood in the
world we live in today are episodes that include Dave Hanson of the movie Slapshot,
Kenny Albert renowned sports play by play announcer and former NHL players Reed
Larson, Dennis Hextall and Henry Boucha.
We also utilize Facebook, Twitter, Linkedln, Instagram and YouTube.
We have made a concerted effort in the last 12-18 months to produce videos on
maintenance tips and options information.
We are also making available all of our manuals and parts lists for our machines through
our website.
34
In your view, what is Sourcewell's role
We are hopeful that we will be successful in our bid for our third Sourcewell Contract.
in promoting contracts arising out of
Since we are somewhat experienced in working with the people at Sourcewell we would
this RFP? How will you integrate a
hope that we could continue to get their assistance in letting our potential customers know
Sourcewell-awarded contract into your
that we have been awarded a Sourcewell Contract.
sales process?
As new means of technology become available to all of us we would look to Sourcewell to
guide us along with their continually updated tools to get our name in front of our potential
customers.
We would continue to lead our sales approach with letting customers know that we have a
Sourcewell Contract that can simplify their purchasing process.
35
Are your products or services
We are not fully integrated into an e-procurement process at this time.
available through an e-procurement
Given the current conditions of the world we are looking to do more and more things
ordering process? If so, describe your
electronically provided that it improves efficiencies and is cost effective.
e-procurement system and how
We will continue to monitor these types of services and make the changes when the make
governmental and educational
sense to us as a company.
customers have used it.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 8: Value -Added Attributes
Line
Item
Question
Response
36
Describe any product, equipment,
The Zamboni Company continues to innovate by using current technology to provide tools for
maintenance, or operator training
our customers to learn about proper operation and maintenance. These videos are available
programs that you offer to
through our website to all of our machine owners.
Sourcewell participating entities.
We are constantly searching for new topics that will benefit our customers to better operate
Include details, such as whether
our machines and to aid in longer life of the equipment.
training is standard or optional,
On site training is provided, the cost will be determined by the scope and required time on
who provides training, and any
site.
costs that apply.
For machines located within a distributor territory a 4 hour version of this training would be
provided at NC.
If a longer or more extensive session is required costs would be negotiated.
37
Describe any technological
Zamboni built a custom web and mobile application called Zamboni Connect. It delivers
advances that your proposed
data from sensors on the machines to any mobile or connected device. The Zamboni
products or services offer.
Connect System allows users to monitor consumption of resources and operator/machine
performance as well as providing insight used for predictive maintenance.
Zamboni has made all of its operating instructions, parts lists, safety information, training and
tip videos and related materials available online at no cost for the customers. Create a
simple login and download materials any time, from any mobile or wired device.
We are using our podcasts and social media to provide customers with timely and important
product information, safety updates and content designed to ensure the safe and proper
operation of their Zamboni equipment and ultimately to deliver a better user experience.
38
Describe any "green" initiatives
The Zamboni Company was the first to the marketplace with an electric ice resurfacer that
that relate to your company or to
was used in the 1960 Olympic Games in Squaw Valley CA. This innovation and green
your products or services, and
initiative continued with the first mass produced electric ice resurfacer (Zamboni 550) brought
include a list of the certifying
to the market in the 1980's.
agency for each.
The Zamboni 552 was introduced in 1990 as the first electric ice resurfacer capable of
handling a typical community rink schedule.
Now over 30 years later we continue to innovate by having the first OEM Lithium Ion battery
powered machine on the market with our Zamboni 450 as well as the LI package being
available in the Zamboni 552. We also market our Fast Ice System which is a computer
controlled water delivery system that controls the amount of water being applied to the
surface to help reduce refrigeration costs.
We also have available the Level Ice system which helps to control the the thickness, again
reducing refrigeration costs.
39
Identify any third -party issued eco-
At this time other than the chargers that we are using along with our battery powered
labels, ratings or certifications that
machines that meet the stringent California energy standards we are not aware of any other
your company has received for the
third party eco labels being assigned to our machines or their components.
equipment or products included in
your Proposal related to energy
efficiency or conservation, life -cycle
design (cradle -to -cradle), or other
green/sustainability factors.
40
Describe any Women or Minority
None at this time.
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document upload
section of your response.
41
What unique attributes does your
The Zamboni Company is the original ice resurfacer to the ice rink industry. First to market
company, your products, or your
and we are continually striving to find ways to enhance the product for our customers,
services offer to Sourcewell
whether it be with design changes, new features or functions or educational information to
participating entities? What makes
make it a better experience for our customers with our machines.
your proposed solutions unique in
Through our past Sourcewell contracts we have been able to streamline the purchase
your industry as it applies to
process for our customers and provide them with value pricing.
Sourcewell participating entities?
We hope to be able to continue to do this with another contract as well as expand this
innovative purchasing process through more sales into the Canadian marketplace.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 9: Warranty
Describe in detail your manufacturer warranty program, including conditions and requirements to qualify, claims procedure,
and overall structure. You may upload representative samples of your warranty materials (if applicable) in the document
upload section of your response in addition to responding to the questions below.
Line
Item
Question
Response*
42
Do your warranties cover all products, parts, and
A copy of our Standard Warranty will be included in the document upload
labor?
section of this RFP. Labor is not a typical component of our warranty. We
refer to it as a common sense warranty. We are not going to cover labor for
a burnt our headlight but will cover labor in most cases for major
components on the machine.
43
Do your warranties impose usage restrictions or
Our standard warranty period is 2 years or 2000 hours.
other limitations that adversely affect coverage?
44
Do your warranties cover the expense of
If the repair is covered under warranty these costs would be a part of that
technicians' travel time and mileage to perform
warranty as well.
warranty repairs?
45
Are there any geographic regions of the United
If the distance is too far to send one of our team members we will work
States or Canada (as applicable) for which you
with the customer to reimburse them for labor time or find an outside source
cannot provide a certified technician to perform
that is agreeable to both sides. Ultimately it is the goal of Zamboni to get
warranty repairs? How will Sourcewell participating
any problems resolved as expeditiously as possible.
entities in these regions be provided service for
warranty repair?
46
Will you cover warranty service for items made by
For simplicity reasons for our customers we in most cases will deal with our
other manufacturers that are part of your proposal,
suppliers on warranty issues.
or are these warranties issues typically passed on
There are some cases where our supplier will address a situation but we are
Ito the original equipment manufacturer?
kept in the loop from start to finish.
47
What are your proposed exchange and return
If there is a defective part the component is issued an RMA # and the
programs and policies?
customer returns the part to us. This starts a record of the component from
start to finish of the return and credit if issued. The part in question is sent
to our supplier and once a determination has been made as to the cause of
the failure the situation is brought to a resolution with the customer.
48
Describe any service contract options for the items
Service contracts may be available from our dealers but it is not something
included in your proposal.
that we offer directly.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response
49
What are your payment terms (e.g., net 10, net 30)?
Our standard payment terms on Municipal, Educational or Not for
Profits is Net 30 days from the date of the invoice.
50
Do you provide leasing or financing options, especially
We do not offer leasing in house but have been very successful with
those options that schools and governmental entities may
offering a lease option through NCL Government Capital which also
need to use in order to make certain acquisitions?
has a Sourcewell Contract. The synergy is helpful as the customer
can work with both of us using Sourcewell Contracts
51
Briefly describe your proposed order process. Include
Having a Sourcewell Contract has really simplified the purchase
enough detail to support your ability to report quarterly
process for our customers for the past 8 years.
sales to Sourcewell as described in the Contract template.
We send out a proposal to the prospective customer and they
For example, indicate whether your dealer network is
advise what options they do or do not want on their machine.
included in your response and whether each dealer (or
We revise the proposal to the spec that they want the machine to
some other entity) will process the Sourcewell participating
be, add a line item for the Sourcewell discount, add a line item for
entities' purchase orders.
a trade in if they have one, a line item for freight and provide a total.
They are then able to issue their P.O. or some sort of order
confirmation and the process is complete.
We utilize our production schedule to double and triple check when
doing our sales report to Sourcewell.
As we are not selling thousands of machines yearly the process is
very reliable to make sure that we report all sales purchased under
the Sourcewell contract.
We have a process worked out with our dealers where we submit all
of the sales information to Sourcewell so that nothing is left to
chance.
We actively work with them to make sure that they understand the
benefits and the ease of the sale process when using the Sourcewell
Contract.
52
Do you accept the P-card procurement and payment
At this time we do not accept P-Card payment process.
process? If so, is there any additional cost to Sourcewell
participating entities for using this process?
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line
Item
Question
Response*
53
Describe your pricing model (e.g., line -item discounts or
Enclosed with our proposal is an Excel file that has individual
product -category discounts). Provide detailed pricing data
spreadsheets for each of our models being proposed as well as
(including standard or list pricing and the Sourcewell
accessories that we produce or offer for sale. We offer a 3%
discounted price) on all of the items that you want
discount on all machines, options and accessories to any
Sourcewell to consider as part of your RFP response. If
prospective Sourcewell customer.
applicable, provide a SKU for each item in your proposal.
All pricing is in US $$
Upload your pricing materials (if applicable) in the document
upload section of your response.
54
Quantify the pricing discount represented by the pricing
We are proposing a minimum 3% discount off of the list price that
proposal in this response. For example, if the pricing in
is submitted in our pricing file.
your response represents a percentage discount from MSRP
All pricing is in US$$
or list, state the percentage or percentage range.
55
Describe any quantity or volume discounts or rebate
At this time we do not offer quantity discounts, volume discounts or
programs that you offer.
a rebate program.
56
Propose a method of facilitating "sourced" products or
We do not offer our machines or the options at a "at cost' or cost
related services, which may be referred to as 'open market'
plus percentage basis.
items or "nonstandard options". For example, you may
supply such items "at cost' or "at cost plus a percentage,"
or you may supply a quote for each such request.
57
Identify any element of the total cost of acquisition that is
Freight is an additional cost that is not included in our pricing as it
NOT included in the pricing submitted with your response.
will vary depending on where the customer is located, the type of
This includes all additional charges associated with a
machine being shipped as well as the prevailing shipping costs at
purchase that are not directly identified as freight or
the time of the shipment of the machine. Basic training on the
shipping charges. For example, list costs for items like pre-
machine is provided if requested at no additional cost to the
delivery inspection, installation, set up, mandatory training, or
customer. If more extensive training is requested a price would be
initial inspection. Identify any parties that impose such costs
negotiated based on the location and timing.
and their relationship to the Proposer.
All of this would be done by Zamboni personnel or one of our
distributors/dealers.
58
If freight, delivery, or shipping is an additional cost to the
A quote from a carrier is obtained when the proposal is provided to
Sourcewell participating entity, describe in detail the
the customer. We secure the machine in a trailer and the machine
complete freight, shipping, and delivery program.
is shipped to the customer if the sale is not through a dealer. In
some cases it goes to one of our service providers who would then
arrange final delivery to the customer.
If the customer requests an onsite review of the machine this is
offered at no charge subject to being able to coordinate a visit that
works for both parties.
59
Specifically describe freight, shipping, and delivery terms or
At this time there are no ice rinks that qualify for the Sourcewell
programs available for Alaska, Hawaii, Canada, or any
program in Hawaii.
offshore delivery.
For Alaska we utilize Lynden Freight as they are the primary
resource for shipments into Alaska.
For Canada all shipments would be handled the the dealer for the
province who would arrange for final delivery to the customer.
60
Describe any unique distribution and/or delivery methods or
Something of this nature would be entirely dependent on what the
options offered in your proposal.
customers requirements are.
As our machines are large in size the delivery process is typically
well prepared for on both ends prior to shipment of the machine so
that a customer does not have to say "now what do we do with
this?"
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is: *
Comments
61
d. other than what the Proposer typically offers (please describe).
The discounted pricing that
we offer to customers through
the Sourcewell Contract
provides lower pricing than
what would be quoted to a
non Sourcewell Contract
customer purchase.
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 13: Audit and Administrative Fee
Line
Item
Question
Response
62
Specifically describe any self -audit process or program that you
We utilize our production schedule to track sales that our
plan to employ to verify compliance with your proposed Contract
through the Sourcewell Contract pricing.
with Sourcewell. This process includes ensuring that Sourcewell
There is also a line item on the sales order that reflects this
participating entities obtain the proper pricing, that the Vendor
discount.
reports all sales under the Contract each quarter, and that the
The schedule is reviewed quarterly to double check that all
Vendor remits the proper administrative fee to Sourcewell.
sales under the contract are recorded and reported to
Sourcewell.
63
Identify a proposed administrative fee that you will pay to
Under our last 2 contracts we have been paying a 1.5%
Sourcewell for facilitating, managing, and promoting the Sourcewell
administrative fee for all purchases under this contract.
Contract in the event that you are awarded a Contract. This fee is
We continue to expand our reach with sales through the
typically calculated as a percentage of Vendor's sales under the
Sourcewell Contract.
Contract or as a per -unit fee; it is not a line -item addition to the
We anticipate this to only grow at a much faster rate now
Member's cost of goods. (See the RFP and template Contract for
that we have expanded this program into our Canadian
additional details.)
marketplace.
We feel that if we are awarded another contract that we
could see growth in the 25-30% range in the first year alone.
As the world has changed dramatically in the last 8 months
and we are not sure how much impact COVID will have on
our industry we respectfully request that our administrative fee
be kept at 1.5% of the purchase price of each unit sold.
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line
Item
Question
Response
64
Provide a detailed description of the
We offer a full array of ice resurfacing machines from our Zamboni 100 a small
equipment, products, and services that you
tractor pulled unit all the way up to our Olympic Oval and large capacity machine the
are offering in your proposal.
700.
We have time saving options as well as unique features whose design is to make
the job of maintaining an ice surface easier for the rink personnel.
We have properly sized machine for most every need along with ice edgers so that
our customers can get everything that they need to keep their ice surface smooth as
a sheet of glass.
65
Within this RFP category there may be
We feel that we fit comfortably within this contract category that has been refined
subcategories of solutions. List subcategory
since the last RFP that we responded to.
titles that best describe your products and
services.
Table 1413: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products, and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Item
Categoryor Type
Offered
Comments
66
Ice resurfacers and edgers
r Yes
A full line of ice resurfacers and ice
f No
edgers and related components
67
Dasher boards and rink dividers
f Yes
No
r No
68
Ice rink and arena equipment and supplies
f• Yes
Ice resurfacers, edgers and related
r No
components
69
Ice rink and arena structural or mechanical
r Yes
No
equipment (HVAC, etc.)
f. No
70
Ice rink and arena related services
r Yes
No
r• No
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Table 15: Industry Specific Questions
Line
Item
Question
Response:
71
If you are awarded a contract, provide a
As a large percentage of our customers are Sourcewell eligible there are very few
few examples of internal metrics that will
that do not go the route of using the Sourcewell Contract. The goal would be to
be tracked to measure whether you are
continue to grow the sales volume with a large percentage of that growth expected to
having success with the contract.
come from the Canadian marketplace. If we can add overall sales and they come
because of the Sourcewell Contract, we view that as being a successful partnership.
72
Describe how your proposed equipment,
The Zamboni Company continues to lead the ice rink industry with products designed
products, or services impact the indoor air
to reduce or eliminate emissions that are put out by our machines. Our fuel powered
quality of an ice rink or arena.
machines utilize fuel efficient 4 cylinder engines that produce the least amount of
emissions of any fuel powered ice resurfacer on the market.
The Zamboni 552 celebrated its 30th year of production this year and we became
the first OEM manufacturer of ice resurfacers to bring a Lithium Ion battery option to
the market with it being available in the Zamboni 450 and Zamboni 552.
With a relatively new feature called Zamboni Connect our customers are able to
monitor their machine from outside their building.
This gives them freedom from their workplace while still being able to monitor the
machine's operation and performance.
We continue the drive to Net Zero ice maintenance and we believe that our line of
electric ice resurfacers and battery edger option provide our customers with many
choices to achieve this.
73
Describe how your proposed equipment,
The engines that we use in our fuel powered machines meet all of the current
products, or services comply with any
EPA/CARB standards.
applicable environmental regulations.
We continue to educate our customers on the benefits of electric machines and
expect at some point down the road that all ice resurfacers will be electric.
Until then we will continue to find ways to make our fuel powered machines which
are available in gas, LPG or CNG to be as clean as possible. With the certified
engines that we are currently using the emission difference between gas and LPG or
CNG is undetectable.
74
Describe your product attributes and
The Zamboni Company was the first to bring an ice resurfacer to the marketplace
advancements in regard to product safety,
over 70 years ago. We have and continue to refine the machine to make it safer
longevity and Iifecycle costs.
and easier for our customers to not only operate but maintain for the longest
possible life.
We are proud of the fact that our machines provide a longer life span than any
competitor on the market.
We have some machines that were built in the 1950's that are still operational today.
Customers in Canada have done research in the past to determine that Zamboni
machines cost less to maintain over their operational life than competitors machines.
When all facts were considered it was determined that Zamboni machines had a far
lower operational cost as well due to a smaller more fuel efficient engine.
Table 16: Exceptions to Terms, Conditions, or Specifications Form
Line Item 75. NOTICE: To identify any exception, or to request any modification, to the Sourcewell template Contract terms, conditions, or specifications, a
Proposer must submit the exception or requested modification on the Exceptions to Terms, Conditions, or Specifications Form immediately below. The
contract section, the specific text addressed by the exception or requested modification, and the proposed modification must be identified in detail.
Proposers exceptions and proposed modifications are subject to review and approval of Sourcewell and will not automatically be included in the contract.
Contract Section I Term, Condition, or Specification I Exception or Proposed Modification
Documents
Ensure your submission document(s) conforms to the following:
1. Documents in PDF format are preferred. Documents in Word, Excel, or compatible formats may also be provided.
2. Documents should NOT have a security password, as Sourcewell may not be able to open the file. It is your sole responsibility to
ensure that the uploaded document(s) are not either defective, corrupted or blank and that the documents can be opened and viewed by
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Sourcewell.
3. Sourcewell may reject any response where any document(s) cannot be opened and viewed by Sourcewell.
4. If you need to upload more than one (1) document for a single item, you should combine the documents into one zipped file. If the
zipped file contains more than one (1) document, ensure each document is named, in relation to the submission format item responding
to. For example, if responding to the Marketing Plan category save the document as "Marketing Plan."
• Financial Strength and Stability - WMS Ref Letter.pdf - Tuesday December 01, 2020 14:29:18
• Marketing Plan/Samples - Sourcwell RFP Docs.zip - Wednesday December 02, 2020 12:03:06
• WMBE/MBE/SBE or Related Certificates (optional)
• Warranty Information - Warranty SW.pdf - Tuesday December 01, 2020 14:37:56
• Pricing - Sourcewell Price List for RFP.pdf - Tuesday December 01, 2020 18:27:43
• Additional Document (optional)
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of this
solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: hftps://www.treasuU.aov/ofac/downloads/sdniist.pd ;
b. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https:Hsam.gov/SAM/; or
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: C2BE3F15-AC86-41DF-A02D-4D000967EDF4
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Doug Peters, Regional Sales Manager, Zamboni Company USA
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column 1 have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments (if
applicable)
Addendum-1—Ice Rink and Arena Equipment with Related Supplies and Services_RFP_120320 r
Mon November 23 2020 10:19 AM
Bid Number: RFP 120320 Vendor Name: Zamboni Company USA, Inc
DocuSign Envelope ID: 1DE10E57-16BF-41A6-95C8-B0406A95BAD5
AMENDMENT #1
TO
CONTRACT #120320-FZC
THIS AMENDMENT is by and between Sourcewell and Zamboni Company USA, Inc. (for itself
and for affiliate, Frank J. Zamboni & Co. Inc.) (collectively, Vendor).
Sourcewell awarded a contract to Vendor to provide Ice Rink and Arena Equipment with
Related Supplies and Services to Sourcewell and its Participating Entities, effective January 6,
2021, through January 8, 2025 (Contract).
The parties wish to amend the following terms within the Contract.
1. This Amendment is effective upon the date of the last signature below.
2. Section 18. Insurance —Subsection A. Requirements— Item 5. Network Security and
Privacy Liability Insurance, of the Original Agreement, is deleted in its entirety.
Except as amended by this Amendment, the Original Agreement remains in full force and
effect.
Sourcewell
DocuSigned by:
B : . ,y s(6�l,
Jeremy j.l I�Va2A«9 %_I11 ..,,Irement Officer
Date: 6/14/2021 1 8:32 PM CDT
Approved:
DocuS' ned by:
B =
Chad CUUUu LLB , �Ac�U Director/CEO
Date: 6/14/2021 1 8:34 PM CDT
Zamboni Company USA, Inc.
DocuSigned by:
uv: i�u�
Doug {`8F993CFCOA14412
Title: Regional sales Manager
Date: 6/14/2021 1 3:11 PM PDT
Sourcewell Contract #120320 1 Amendment #1
Page 1 of 1
DocuSign Envelope ID: BAC2804E-59B4-4D63-A68A-019067C64C6D
Sourcewell i
CONTRACT EXTENSION
Contract Number: 120320-FZC
Sourcewell and Zamboni
202 12th Street Northeast 15714 Colorado Ave
P.O. Box 219
Staples, MN 56479 Paramount, California 90723-4211
(Sourcewell) (Vendor)
have entered into Contract Number: 120320-FZC
for the procurement of: Ice Rink and Arena Equipment with Related Supplies and Services
The Contract has an expiration date of 2025-01-08 , but the parties may extend the Contract by mutual
consent.
Sourcewell and Vendor acknowledge that extending the Contract benefits the Vendor, Sourcewell and
Sourcewell's Members. Vendor and Sourcewell agree to extend the Contract listed above for an additional
period, with a new Contract expiration date of 2026-01-08 . All other terms and conditions of the Contract
remain in full force and effect.
Sourcewell
FDocuSigned by:
un w�, S'6"Yf ,
Au �i'Riiz6cIMinature
Jeremy Schwartz
Name
Chief Operating and Procurement Officer
Title
3/29/2024 1 8:56 AM CDT
Date
FDocu Signned by:
1004q- 117-111f
Aut�iForize°8' l'gnature
Doug Peters
Name
Regional Sales Manager
Title
4/3/2024 1 2:53 PM PDT
Date
Rev. 7/2022 1