HomeMy WebLinkAbout2026-03-24 - AGENDA REPORTS - PORTABLE RESTROOM/FENCING CONTRO
Agenda Item: 4
CITY OF SANTA CLARITA
.` AGENDA REPORT
CONSENT CALENDAR
CITY MANAGER APPROVAL:
DATE: March 24, 2026
SUBJECT: ANNUAL PORTABLE RESTROOMS AND FENCING CONTRACT
DEPARTMENT: Economic Development
PRESENTER: David Knutson
RECOMMENDED ACTION
City Council:
1. Award a one-year contract to Andy Gump, Inc., for Citywide portable sanitation and
temporary fencing in the amount of $96,384, and authorize a 10 percent contingency of
$9,638, for a total contract amount not to exceed $106,022.
2. Authorize the City Manager or designee to execute up to three additional one-year renewal
options not to exceed the annual contract amount, plus any adjustments consistent with the
appropriate Consumer Price Index, upon request of the contractor, and contingent upon the
appropriation of funds by the City Council in the annual budget for such fiscal year.
3. Authorize the City Manager or designee to execute all documents, subject to City Attorney
approval.
BACKGROUND
To support operations at various City of Santa Clarita (City) parks, facilities, and events, the City
contracts for portable sanitation and temporary fencing services. Staff utilize temporary fencing
when restroom maintenance at various parks and Metrolink stations requires temporary closure
and temporary fencing and portable sanitation at various special events, such as the Cowboy
Festival, Concerts in the Park, River Rally, and Light Up Main Street.
The City conducted a Request for Proposal (RFP) to solicit proposals from qualified consulting
firms to provide portable sanitation and temporary fencing services. The RFP was published and
circulated via the City's e-procurement system, BidNet, on January 26, 2026. The City
transmitted the solicitation to 683 vendors on BidNet, of which 41 vendors downloaded the RFP.
Three companies provided proposals for consideration.
Page 1
Packet Pg. 25
O
These proposals were reviewed and evaluated by staff based on each company's ability to meet
the specific needs of the City. Staff scored the responses using the following categories of
weighted criteria:
• Contractor qualifications (25 percent)
• Experience on similar projects (20 percent)
• Thoroughness of proposal, approach to providing sound services, and ability to provide
services to meet objectives and standards (15 percent)
• Schedule and ability to provide rapid response and call out (15 percent)
• Cost of materials and services provided as well as discounts offered (25 percent)
The evaluation team scored the responses based on a 100-point system, with the results outlined
below:
Rank Vendor Location Cost Score
1 Andy Gump, Inc. Santa Clarita, CA $96,384 76
2 United Site Services, Inc. Westborough, MA $119,223 71
3 Diamond Environmental Services LP Los Angeles, CA $104,669 68
In reviewing proposals, the evaluation team awarded the highest score to Andy Gump, Inc.
(Andy Gump). The evaluation team determined that Andy Gump's proposal offered the best
overall value to meet the City's portable sanitation and temporary fencing needs.
Staff has completed a due -diligence review of Andy Gump's professional references and
determined its work history meets the City's standards and performance expectations. Based on
the above, staff recommends awarding the contract to Andy Gump, Inc.
The requested contingency would support unforeseen park, facility, or event needs requiring
additional portable sanitation or temporary fencing, as directed by the City.
ALTERNATIVE ACTION
Other actions as directed by the City Council.
FISCAL IMPACT
The resources required to implement the recommended action are contained within the City of
Santa Clarita's adopted FY 2025-2026 budget across several accounts, including Arts and
Events, Street Maintenance, Open Space Preservation, Transit, Facilities, Stormwater, and Public
Safety. Appropriations for future fiscal years are contingent upon the appropriation of funds by
the City Council in the annual budget for such fiscal year.
ATTACHMENTS
Andy Gump, Inc. Response File (available in the City Clerk's Reading File)
Page 2
Packet Pg. 26
NOTICE TO PROPOSERS REGARDING CONTRACTUAL REQUIREMENTS
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
1. SUMMARY OF CONTRACTUAL REQUIRMENTS
a. A contract is required for any service performed on behalf of the City of Santa Clarita (City).
b. By submitting a proposal, you have reviewed the sample contract documents contained within this
request for proposals and agree to be bound by the requirements set forth.
c. Questions and requests for modification of these terms must be negotiated and approved prior to
proposal submission and are at the full discretion of the City.
2. SUMMARY OF INDEMNITY AND INSURANCE REQUIREMENTS
a. These are the Indemnity and Insurance Requirements for Contractors providing services or supplies to
City of Santa Clarita (City). By agreeing to perform the work or submitting a proposal, you verify that you
comply with and agree to be bound by these requirements. If any additional Contract documents are
executed, the actual Indemnity language and Insurance Requirements may include additional provisions
as deemed appropriate by City's Purchasing Agent.
b. You should check with your Insurance advisors to verify compliance and determine if additional
coverage or limits may be needed to adequately insure your obligations under this agreement. These are
the minimum required and do not in any way represent or imply that such coverage is sufficient to
adequately cover the Contractor's liability under this agreement. The full coverage and limits afforded
under Contractor's policies of Insurance shall be available to Buyer and these Insurance Requirements
shall not in any way act to reduce coverage that is broader or includes higher limits than those required.
The Insurance obligations under this agreement shall be: 1—all the Insurance. coverage and limits carried
by or available to the Contractor; or 2—the minimum Insurance requirements shown in this agreement,
whichever is greater, Any insurance proceeds in excess of the specified minimum limits and coverage
required, which are applicable to a given loss, shall be available to City.
c. Contractor shall furnish the City with original Certificates of Insurance including all required amendatory
endorsements and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy
endorsements to City before work begins. City reserves the right to require full -certified copies of all
Insurance coverage and endorsements.
3. INDEMNIFICATION
a. To the fullest extent permitted by law, CONSULTANT shall defend (with legal counsel reasonably
acceptable to CITY), indemnify and hold harmless CITY and its officers, agents, departments, officials,
representatives and employees (collectively "Indemnitees") from and against any and all claims, loss, cost,
damage, injury (including, without limitation, economic harm, injury to or death of an employee of
CONSULTANT or its subconsultants), expense and liability of every kind, nature and description that arise
from or relate to (including, without limitation, incidental and consequential damages, court costs,
attorneys' fees, litigation expenses and fees of expert consultants or expert witnesses incurred in
connection therewith and costs of investigation) that arise from or relate to, directly or indirectly, in whole
or in part, from: (1) CONSULTANT's performance of Services under this Agreement, or any part thereof;
(2) any negligent act or omission of CONSULTANT, any subconsultant, anyone directly or indirectly
employed by them, or anyone that they control; (3) any actual or alleged infringement of the patent rights,
copyright, trade secret, trade name, trademark, service mark or any other intellectual or proprietary right
of any person or persons in consequence of the use by CITY, or any other Indemnitee, of articles or
Services to be supplied in the performance of this Agreement; or (4) any breach of this Agreement
(collectively "Liabilities"). Such obligations to defend, hold harmless and indemnify any Indemnitee shall
not apply to the extent such Liabilities are caused by the sole negligence or willful misconduct of such
Indemnitee, but shall apply to all other Liabilities. The foregoing shall be subject to the limitations of
California Civil Code section 2782.8 as to any design professional services performed by CONSULTANT and
in particular the limitation on CONSULTANT's duty to defend whereby such duty only arises for claims
relating to the negligence, recklessness or willful misconduct of CONSULTANT as well as the limitation on
the cost to -defend whereby CONSULTANT will only bear such cost in proportion to CONSULTANT's
proportionate percentage of fault (except as otherwise provided in section 2782.8).
b. The foregoing indemnification provisions will not reduce or affect other rights or obligations which
would otherwise exist in favor of the CITY and other Indemnitees.
c. CONSULTANT shall place in its subconsulting agreements and cause its subconsultants to agree to
indemnities and insurance obligations in favor of CITY and other Indemnitees in the exact form and
substance of those contained in this Agreement.
4. INSURANCE
a. Before commencing performance under this Agreement, and at all other times this Agreement is
effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
b, Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG
00 011185 or 88. The amount of insurance set forth above will be a combined single limit per occurrence
for bodily injury, personal injury, and property damage for the policy coverage. Automobile coverage will
be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). Liability
policies will be endorsed to name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO
Form No. CG 20 10 1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to CITY.
c. Professional liability coverage will be on an "occurrence basis" if such coverage is available, or on a
"claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT
will continue to renew the insurance for a period of at least three (3) years after this Agreement expires
or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect
during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of
any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this
Agreement was in effect.
d. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance
of the insurance required under this Agreement, including endorsements, and such other evidence of
insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must
be placed with California -admitted insurers with (other than workers compensation) a current A.M. Best
Company Rating of at least "A:VII."
e. Waiver of Subrogation: The insurer(s) agree to waive all rights of subrogation against CITY, its elected
or appointed officers, officials, agents, volunteers and employees for losses paid under the terms of the
workers compensation policy which arise from work performed by CONSULTANT for CITY.
f. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this
Agreement, CITY may obtain such coverage at CONSULTANT's expense and deduct the cost of such
insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to
TERMINATION section. In the alternative, should CONSULTANT fail to meet any of the insurance
requirements under this Agreement, City may terminate this Agreement immediately with no penalty.
g. Should CONSULTANT'S insurance required by this Agreement be cancelled at any point prior to
expiration of the policy, CONSULTANT must notify City within 24 hours of receipt of notice of cancellation.
Furthermore, CONSULTANT must obtain replacement coverage that meets all contractual requirements
within 10 days of the prior insurer's issuance of notice of cancellation. CONSULTANT must ensure that
there is no lapse in coverage.
h. The CITY shall be entitled to any coverage in excess of the minimums required herein.
I have read and understand the above requirements and agree to be bound by them for any work
performed for the City.
Authorized Signatur Date:- Z / 7
Printed Name:
COMPLIANCE FORM
PROPOSAL # AE-22-23-32
Annual Portable Restrooms and Fencing Contract
City of Santa Clarita, California
Please indicate your compliance by checking each line that complies with the requested specifications:
COMPLIANCE
1. VIP (solar restroom), must have:
a.
minimum 45-gallon fresh water tank
X
b.
minimum 60-gallon waste tank allowing
for a maximum of 125 average uses
X
c.
interior light
X
d.
sink
X
e.
mirror
X
f.
flushable toilet
X
g.
soap dispenser
X
h.
waste basket (preferably) built-in
X
i.
paper towels
X
j.
minimum two paper roll
X
k.
toilet seat protectors
X
2. 4 & 6 Unit VIP (solar restroom) trailers, must have:
a.
minimum 45-gallon fresh water tank
X
b.
and minimum 60-gallon waste tank per VIP unit
allowing for a maximum of 125 average uses per
unit and accommodate a maximum 750 usage per
six -unit trailer and a maximum 500 usage per
four -unit trailer
X
c.
interior light
X
d.
sink
X
e.
mirror
X
f.
flushable toilet
X
g.
soap dispenser
X
h.
waste basket (preferably) built-in
X
i.
paper towels
X
j.
minimum two paper roll
X
k.
toilet seat protectors
X
3. Two (2) Basin Hot / Cold Sink, must have:
a. double stainless steel basin with required
separation for hand wash X
b.
industrial utensil washer with spring loaded nozzle
X
c.
soap
X
d.
paper towels
X
e.
minimum 300-gallon gray water holding tank
X
COMPLIANCE
4. Three (3) Basin Hot/Cold Sink, must have:
a.
Three compartment stainless steel basin
X
b.
industrial utensil washer with spring loaded nozzle
X
c.
folding drain boards
X
d.
soap
X
e.
paper towels
X
f.
minimum 300-gallon gray water holding tank
X
S. ADA, must have:
a.
60-gallon waste tank allowing for a
Maximum of 150 average uses
X
b.
wheel chair access
X
c.
360 degree turning radius
X
d.
hand rails
X
e.
minimum toilet paper rolls
X
f.
toilet seat protectors
X
g.
infant changing table
X
6. Hand
Washing Sinks - Two (2) station, hands free foot pump
operation, must have:
X
a.
soap
b.
paper towels dispenser
X
c.
approximately 15-gallon freshwater tank
X
d.
minimum (15) gallon wastewater tanks
X
7. Deluxe
Unit, must have:
a.
sanitary seat pads
X
b.
dual paper rolls
X
c.
60-gallon waste tank
X
d.
maximum 150 average uses
X
e.
hand sanitizer gel
X
DESIGNATION OF SUBCONTRACTORS/SUBCONSULTANTS
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
Listed below are the names and locations of the places of business of each subcontractor, supplier, and vendor who will perform work or labor
or render service in excess of % of 1 percent, or $10,000 (whichever is greater) of the prime contractor's total bid. If no Subcontractors will be
used fill out the form with NA. Please add additional sheets if needed.
Subcontractor
DIR Registration No.
Dollar Value of Work
N/A
Location and Place of Business
N/A
Bid Schedule Item No's:
Description of Work
N/A
License No.
Exp. Date: / /
Phone ( )
N/A
Subcontractor DIR Registration No.
Dollar Value of Work
N/A
Location and Place of Business
N/A
Bid Schedule Item No's:
Description of Work
N/A
License No.
Exp. Date: / /
Phone ( }
N/A
Subcontractor
DIR Registration No.
Dollar Value of Work
N/A
Location and Place of Business
N/A
Bid Schedule Item No's:
Description of Work
N/A
License No.
Exp. Date: / /
Phone ( )
N/A
NOTE: A contractor or subcontractor shall not be qualified to propose on, be listed in a proposal, subject to the requirements of Section 4104 of
the Public Contract Code, or engage in the performance of any contract for public work, as defined in this chapter, unless currently registered
and qualified to perform public work pursuant to Section 172S.5 of the Labor Code. It is not a violation of this section for an unregistered
contractor to submit a proposal that is authorized by Section 7029.1 of the Business and Professions Code or by Section 10164 or 20103.5 of the
Public Contract Code, provided the contractor is registered to perform public work pursuant to Section 1725.5 of the Labor Code at the time the
contract is awarded.
REFERENCES
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
The following are the names, addresses, and telephone numbers of three public agencies for which proposer
has performed work of a similar scope and size within the past 3 years. If the instructions on this form conflict
with the references requested in the scope of work, the scope of work shall govern. Complete this form out
accordingly. Fill out this form completely and upload it with your proposal.
1 City of Santa Clarita 23920 Valencia Blvd Santa Clarita, CA 91355
Name and Address of owner/ Agency
David Knutson 661-250-3784
Name and Telephone Number of Person Familiar with Project
$76,383.59 Portable Sanitation /Temp Fence 2/17/26
Contract Amount Type of Work Date Completed
Century Club of San Diego (Farmers Insurance Open) 9404 Genesee Ave Suite 310
2.
Name and Address of owner/ Agency
Andrew Harmatys 949-705-7209
Name and Telephone Number of Person Familiar with Project
$344,000.00 Portable Sanitation /Temp Fence Ongoing
Contract Amount Type of Work Date Completed
3. The Genesis Open 1250 Capri Dr Pacific Palisades
Name and Address of owner/ Agency
Jack Basalone 714-349-0278
Name and Telephone Number of Person Familiar with Project
$134,300.00 Portable Sanitation /Temp Fence Ongoing
Contract Amount Type of Work Date Completed
ACKNOWLEDGEMENT & ACCEPTANCE OF SCOPE OF WORK
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
By providing the three (3) required signatures below, the Contractor acknowledges full understanding,
complete agreement to, and accepts in its entirety, all Scope of Work for the Citywide Portable Sanitation
and Fencing. The Contractor will be expected to perform maintenance practices and uphold the standards
herein to the established Scope of Work throughout the length of the contract.
*Supervisor's
*Estimator's Signature:
*Owner's
*All three signatures required
►7I26
7-6o
Addendum No. 1
February 23, 2026
Addendum No. 1
PROPOSAL # AE-25-26-22
Citywide Portable Sanitization and Fencing
City of Santa Clarita, California
This addendum must be acknowledged via SidNet and should be included with the proposal response.
The purpose of this addendum is to address the following for this Request for Proposals (RFP):
I. Questions and Answers
Q2) RFP, Section 3 Indemnification, which of the 3 indemnifications governs?
A2) If you are referring to the "Notice to Proposers..." form, "The Agreement contains a single
indemnification provision with multiple triggering circumstances as described in subsections (1)— (4). The
obligations are subject to the stated sole negligence carve -out and applicable California law, including Civil
Code section 2782.8 where applicable" indemnification governs.
Q3) Please confirm that the indemnity/liability/defense/hold harmless statements within this
solicitation package are not intended to compel contractors to be responsible for City's negligence?
Also, due to our simplistic scope, we have a corporate policy to reject consequential and incidental
damages. Please advise if this is acceptable to the City.
A3) The indemnification provision is not intended to require Contractor to indemnify the City for the City's
sole negligence or willful misconduct, as expressly stated in the Agreement.
Q4) RFP, Section 4 Insurance, please confirm that professional liability is not applicable to our scope.
A4) Confirmed. Professional liability is not applicable to the scope of this project.
Q5) Terms and Conditions, Section 2 Risk of Loss, please affirm that the title will not transfer as that
would result in a purchase, and this is a rental.
A5) Section 2 (Risk of Loss) applies to purchases of goods. For this solicitation, which contemplates rental
equipment, title to the equipment shall remain with the vendor at all times. Risk allocation will be
governed by the rental agreement terms incorporated into the final contract.
END OF ADDENDUM
This addendum must be acknowledged via BidNet and should be included with the response.
791150%,&A t' ii"L.-r-l$ z X!Fj -2 (0
Contractor's Representative Date
f_ 1Nov 6tVmr2
Company Name
PROPOSAL # AE-25-26-22
COST FILE A
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
PRICING
Please use "Lump Sum" (LS) pricing for each event listed below
and include all specified items, labor and
timeline costs involved. There are lines
for additional costs not included in each event at the bottom as
well as a request for "Additional Pricing"
following this price sheet. Do NOT include
the "Additional Pricing"
in your response total.
EVENT
COST 734.23
1. FestAbility
$
(LS)
26, 319.06
2. Cowboy Festival
$
(LS)
633.53
3. TreeMedous
$
(LS)
5,174.16
4. July 4th Parade
$
(LS)
5. July 4th Fireworks
$
3,605.01
(LS)
6. Concerts in the Park
$
29,862.58
(LS)
7. Evening of Remembrance
$
372.25
(LS)
8. River Rally
$
1,975.50
(LS)
3,934.00
9. TBD Event
$
(LS)
10. Haunted Jailhouse
$
566.91
(LS)
11. Great American Campout
$
515.00
(LS)
349.28
12. Zombie Run
$
JLS)
13. Make A Difference Day
$
1,324.25
(LS)
14. Veterans Day Ceremony
$
633.53
(LS)
15. Light Up Main Street
$
1,975.50
(LS)
16. Outdoor Recreation Programming
$
2,095.68
(LS)
17. Archery Range
$
2,248.92
(LS)
18. Santa Clarita Parks & Facilities Division
$
5,328.40
(LS)
2,664.20
19. Santa Clarita Metrolink Station
$
(LS)
20. LIVID D Restrooms
$
(LS)
21. LIVID Fence Fence
$
(Per Panel)
22. Santa Clarita Public Works
$
1,584.00
(LS)
23. Haskell Canyon Bike Park
$
663.00
(LS)
24. Subtotal (add lines 1-23)
$
96,383.59
25. Sponsorship (please insert your marketing
investment/contribution as explained in Cost
File B. Entries greater than zero are MANDATORY.)
20,000.00
26. TOTAL (subtract the Sponsorship investment
Identified on line 25 from the Subtotal on Line 24)
Additional costs not noted above:
DEFINE COST
27. S
28.
29. $
76, 383.59
COST FILE B — SPONSORSHIP
PROPOSAL # AE-25-26-22
Citywide Portable Sanitation and Fencing
City of Santa Clarita, California
The City of Santa Clarita has implemented a municipal marketing program that provides our partners
with tremendous value. This program has proven to be an effective way for our partners
to increase brand awareness and revenue. We hope that doing business with the City will serve as a
conduit for attaining other business with local companies and residents.
All companies bidding on the portable restroom contract Citywide Portable Sanitation and Fencing will
be required to make a marketing investment through this program. Outlined below are the benefits that
you would receive in exchange for these marketing benefits. Please provide the amount of investment
your business is willing to provide in exchange for the below benefits. While there is no mandatory
minimum investment, please note that participation in this program is required to complete Citywide
Portable Sanitation and Fencing.
Cowboy Festival
Step back in time at the Cowboy Festival and experience a celebration of the area's rich Western
heritage, featuring world-renowned musical artists, tantalizing cuisine, designer western gear and a
variety of cultural events and activities for all ages. You'll definitely want to entertain your business
clients in the VIP Bunkhouse.
Event attendance—12,000
Attendee demographic — local, regional, and national individuals and families
• Sponsor link on Cowboy Festival website
• Two (2) VIP sponsor badges, including:
• Passes to VIP Cantina (includes food and beverage)
• VIP shuttle passes from parking lot
Concerts in the Park
Become a supporter for our communities most highly attended concert series. The free concerts in
Central Park have become a tradition for families and friends to spend a rockin' evening under the stars.
As a sponsor, you'll find value in the marketing exposure and exhibitor space that will connect you with
the thousands of residents attending this favorite summer event.
Event attendance — 40,000
Attendee demographic— local and regional families and business owners
• PA announcements prior to each concert
• Sponsor link on Concerts in the Park Website
Santa Clarita River Ra
Be a proud supporter of the City's annual celebration of green living and reach a highly desirable
demographic of attendees. Opportunities consist of inclusion in marketing materials, on -site activation,
signage and more
Event attendance — 3,500
Attendee demographic — environmentally conscious individuals and families; local and regional green
business owners
• Sponsor link on River Rally website
• Volunteer opportunities for sponsor event involvement
Light Up Main Street
What better way to usher in the start of the holiday season than with FREE and FUN family activities,
including 10,000 pounds of real snow, pictures with Santa, face painters, a stilt walker, a caricature artist
and so much more? The City of Santa Clarita's historic Main Street in Old Town Newhall transforms into
a winter wonderland, adorned with thousands of lights, a 23-foot Christmas tree and live music.
Event attendance—10,000
Attendee demographic— local and regional families and business owners
• PA announcements from the Community Stage
• Sponsor link on Light Up Main Street website
Please insert your marketing investment for above benefits here: $ 20,000.00
Place this cost on the Cost File A where indicated (line 26).