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HomeMy WebLinkAbout2026-04-28 - AGENDAS - REGCITY OF SANTA CLARITA CITY COUNCIL REGULAR MEETING Tuesday, April 28, 2026 6:00 PM City Council Chambers 23920 Valencia Blvd. Santa Clarita, CA 91355 AGENDA Joint Meeting with Board of Library Trustees How to Address the City Council Pursuant to Government Code section 54954.3 members of the public are afforded the opportunities to address the City Council. You may address the Council once per meeting during Public Participation on any matter within the Council's jurisdiction that is not listed on the agenda. Public Participation speaker's cards must be submitted to the City Clerk BEFORE this portion of the meeting begins. To address the Council regarding an item on the agenda, please fill out a speaker's card and submit it to the City Clerk BEFORE the Mayor announces the item. Each person addressing the Council is given three minutes to speak (with double the time allotted to non-English speakers using a translator) indicated by a colored light system on the Council dais. If you wish to provide information to the Council, please present the City Clerk with 10 copies. Otherwise, your materials will simply be added to the official record. Please note use of City Council Chamber technology equipment to present electronic material during meetings is not allowed. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office, (661) 255-4391. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II) Pursuant to Government Code 54957.5 any writings or documents distributed to a majority of the members of the City Council regarding any open session item on this agenda will be made available for public inspection in the City Clerk's Office located at 23920 Valencia Boulevard, Suite 120, during normal business hours. View public meeting agendas here, inclusive of all attachments and reading file material. INVOCATION Miranda CALL TO ORDER ROLL CALL FLAG SALUTE EXECUTIVE MEETING This time has been set aside for Councilmembers to review the agenda and obtain any further information that may be needed. Council will also discuss each individual item during the course of the meeting with the exception of the Consent Calendar, which may be approved in its entirety by one motion, unless there is a request to pull an item for discussion. No action will be taken on public agenda items during the Executive Meeting. AWARDS AND RECOGNITIONS Mary Cusick Retirement Recognition PUBLIC PARTICIPATION This time has been set aside for the public to address the City Council on items NOT listed on the agenda. The City Council will not act upon these items at this meeting other than to review and/or provide direction to staff. All speakers must submit a speaker's card to the City Clerk PRIOR to the beginning of this portion of the meeting. The FIRST TEN people to submit a speaker card prior to the beginning of Public Participation will be heard. STAFF COMMENTS COMMITTEE REPORTS/COUNCILMEMBER COMMENTS CONSENT CALENDAR All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by the City Council. The items are not individually discussed by the City Council unless a request is made by a member of the public or the Council, in which case, the item(s) will be removed from the Consent Calendar and will be considered separately. 1. APPROVAL OF REGULAR MEETING MINUTES — The minutes of the City Council are submitted for approval. RECOMMENDED ACTION: City Council approve the minutes of the April 14, 2026 Regular Meeting. Page 2 2. CHECK REGISTER NO. 09 - Check Register No. 09 for Period 03/20/26 through 04/02/26 and 04/09/26. Electronic Funds Transfers for the Period 03/23/26 through 04/03/26. RECOMMENDED ACTION: City Council approve and ratify for payment the demands presented in Check Register No. 09. 3. SECOND READING OF AN ORDINANCE CONCERNING COUNCILMEMBER COMPENSATION PER GOVERNMENT CODE SECTION 36516 - Government Code Section 36516(a) allows regular adjustments to the City Council compensation. The second reading of the ordinance increases Councilmember compensation by a total of 5 percent effective 2027. The last increase of Councilmember compensation was effective in 2025. RECOMMENDED ACTION: City Council conduct a second reading and adopt an ordinance entitled "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, AMENDING SECTION 2.04.048 OF THE SANTA CLARITA MUNICIPAL CODE CONCERNING CITY COUNCIL SALARY." 4. ACCESSORY DWELLING UNIT ORDINANCE AND HOUSING LAW UPDATE - SECOND READING - Second reading of amendments to the Santa Clarita Municipal Code, regarding the City of Santa Clarita's accessory dwelling unit ordinance, the two - unit development ordinance, and Housing Element Policy HP-2.1. RECOMMENDED ACTION: City Council: Find the Accessory Dwelling Unit Ordinance and Housing Law Updates project exempt from the California Environmental Quality Act (CEQA), as adoption of an ADU ordinance is exempt from CEQA pursuant to Public Resources Code § 21080.17, adoption of a Senate Bill 9 ordinance is exempt from CEQA under Government Code § 66411.7(n), and implementation of Housing Element Program HP-2.1 is exempt from CEQA pursuant to CEQA Guidelines (14 Cal. Code of Regs. § 15000, et seq.) Section 15061(b)(3), the common-sense exemption. 2. Adopt an ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CLARITA, CALIFORNIA, APPROVING MASTER CASE 26- 011 (UDC26-001), AMENDING THE SANTA CLARITA MUNICIPAL CODE." 5. AGENDA MANAGEMENT AND PUBLIC ENGAGEMENT SOFTWARE CONTRACTS - The software for the City's agenda management platform will sunset in the near term. This item requests City Council consideration of a new agenda management system and public engagement platform. RECOMMENDED ACTION: City Council: 1. Approve the use of a cooperative agreement through OMNIA Partners contract 923- Page 3 6692-01 and award a three-year contract to Carahsoft Technology Corp. for the eScribe Agenda Management software platform in the amount of $160,025, and authorize a five percent contingency in the amount of $8,001 for potential additional services or unforeseen costs, for a total contract amount not to exceed $168,026. 2. Approve the use of a cooperative agreement through NASPO contract #AR2472 and award a one-year contract to Carahsoft Technology Corp. for the Publiclnput public engagement software platform in the amount of $25,568, and authorize a five percent contingency in the amount of $1,278 for potential additional services or unforeseen costs, for a total contract amount not to exceed $26,846. 3. Authorize the City Manager or designee to execute up to two additional one-year renewal options for both contracts, each not to exceed the annual contract amount, inclusive of contingency and any approved price escalations, and subject to annual appropriation by the City Council. 4. Appropriate a one-time appropriation of $16,783 from the Computer Replacement (Fund 720) to Expenditure Account 720220-516101, and $74,482 from the General Fund (Fund 100) to Expenditure Account 1002200-516101. Appropriate $51,039 and $52,570 from the General Fund (Fund 100) to Expenditure Account 1002200-516101 for FY 2026-27 and FY 2027-28 respectively, subject to City Council appropriation through the annual budget process. 6. Contingent upon execution of the renewal options for both contracts, appropriate additional funds from the General Fund (Fund 100) to Expenditure Account 1002200- 516101 in the amount of $23,268 for FY 2026-27, $24,198 for FY 2027-28, $54,149 for FY 2028-29, and $55,773 for FY 2029-30, subject to City Council appropriation through the annual budget process. 7. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. 6. LANDSCAPE MAINTENANCE CONTRACT FOR LMD ZONE 29 VILLA METRO, ZONE 30 PENLON, AND ZONE 31 RIVER VILLAGE - City Council consideration to award a contract to Stay Green, Inc., to provide recurring landscape maintenance services for Landscape Maintenance District Zone 29 (Villa Metro), Zone 30 (Penlon) and Zone 31 (Five Knolls). RECOMMENDED ACTION: City Council: 1. Award a five-year contract to Stay Green, Inc., to provide landscape maintenance services for Landscape Maintenance District Zone 29 (Villa Metro), Zone 30 (Penlon), and Zone 31 (Five Knolls), for a total contract amount not to exceed $733,370. 2. Appropriate an ongoing budget increase, beginning in Fiscal Year 2026-27, from the Page 4 Landscape Maintenance District Fund Balance (Fund 357) in the amount of $2,100 to expenditure account 3572460-516110 and $21,758 to expenditure account 3572461- 516110, contingent upon appropriation of funds by the City Council in each fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. 4. Find that the award of contract is exempt from the California Environmental Quality Act pursuant to Article 19 — Categorical Exemptions, Section 15301, Existing Facilities, (h) Maintenance of Existing Landscaping. 7. BUS SERVICES FOR USE BY RECREATION AND COMMUNITY SERVICES PROGRAMS CONTRACT - Transportation services are needed for several Recreation and Community Services programs including Camp Clarita, Junior Lifeguards, and offerings available at the Canyon Country and Newhall Community Centers. In order to provide for the transportation of program participants, bids were solicited from bus service providers. RECOMMENDED ACTION: City Council: 1. Award a one-year contract to Zum Services, Inc., to provide bus services for the Recreation and Community Services Division in the amount of $93,775, and authorize a contingency of $9,378, for a total contract not to exceed $103,153. 2. Authorize the City Manager or designee to execute up to two additional one-year renewal options, each not to exceed the annual contract amount, plus any adjustments consistent with the appropriate Consumer Price Index, upon request of the contractor, and contingent upon the appropriation of funds by the City Council in the annual budget for such fiscal year. 3. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. 8. VALENCIA GLEN PARK POOL RE -PLASTER P0026 PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACT - This item considers awarding a construction contract for the Valencia Glen Park Pool Re -Plaster. The improvements include re -plastering of the pool, and replacement of the underwater lights, skimmers, lane line anchors, main drain covers, and depth markers. RECOMMENDED ACTION: City Council: Approve the plans and specifications for the Valencia Glen Park Pool Re -Plaster Project P0026. 2. Award a construction contract to National Pools Inc. for pool re -plaster services in the Page 5 amount of $277,160 and authorize a contingency in the amount of $27,716, for a total contract amount not to exceed $304,876. Find the Valencia Glen Park Pool Re -Plaster Project P0026 exempt from review under the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations, Article 19, Section 15301. 4. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. 9. HEATING AND AIR CONDITIONING MAINTENANCE AND EMERGENCY REPAIR CONTRACT - The City of Santa Clarita Neighborhood Services Department administers maintenance operations for all City -owned facilities. This item is to secure contracted services for ongoing heating and air conditioning maintenance and emergency repairs to ensure reliable and efficient operation of City facilities. RECOMMENDED ACTION: City Council: Approve the use of a cooperative agreement through Sourcewell contract 9080824- JHN and award a five-year contract to Johnson Controls, Inc., for heating and air conditioning maintenance and emergency repair services for all City -owned facilities for a total contract amount not to exceed $1,986,786. 2. Authorize an ongoing appropriation to the Contractual Services accounts listed on Exhibit A for a total amount of $4,753 in Fiscal Year 2027-28, $4,849 for Fiscal Year 2028-29, $4,946 for Fiscal Year 2029-30, and $5,045 for Fiscal Year 2030-31, contingent upon the appropriation of funds in the annual budget for such fiscal years. 3. Authorize the City Manager or designee to execute all contracts and associated documents, and to modify the awardees in the event of project withdrawal or abandonment, subject to City Attorney review. 10. 2025-26 FEDERAL CIRCULATION IMPROVEMENT PROGRAM, PHASE IV, PROJECT C1018 - PLANS, SPECIFICATIONS, AND CONSTRUCTION CONTRACTS - This item considers awarding a construction contract for the 2025-26 Federal Circulation Improvement Program, Phase IV project. The improvements will enhance traffic circulation at the intersection of Valencia Boulevard and McBean Parkway. Improvements include construction of triple left -turn lanes on eastbound and westbound Valencia Boulevard, improvements to the existing traffic signal, street lighting adjustments, hardscape installation, roadway widening, traffic signage and striping, and landscaping improvements. RECOMMENDED ACTION: City Council: 1. Approve the plans and specifications for the 2025-26 Federal Circulation Improvement Program, Phase IV, Project C 1018. Page 6 2. Find and determine that the 2025-26 Federal Circulation Improvement Program, Phase IV project was identified as a traffic mitigation measure (TR-5) and previously analyzed within the Mitigated Negative Declaration adopted for the Valencia Town Center by the City of Santa Clarita's Planning Commission (Resolution P20-01), and that no further environmental review is required pursuant to the California Environmental Quality Act Guidelines Section 15162. Award a construction contract to C.A. Rasmussen, Inc., for the 2025-26 Federal Circulation Improvement Program, Phase IV project in the amount of $2,263,315 and authorize a contingency in the amount of $339,497, for a total contract amount not to exceed $2,602,812. 4. Award a professional services contract to Dokken Engineering, to provide construction support services for the 2025-26 Federal Circulation Improvement Program, Phase IV project in the amount of $67,920 and authorize a contingency in the amount of $6,792, for a total contract amount not to exceed $74,712. Award a professional services contract to Allan E. Seward Engineering Geology, Inc., for the 2025-26 Federal Circulation Improvement Program, Phase IV project to provide materials testing and geotechnical inspection services in the amount of $70,874 and authorize a contingency in the amount of $7,087, for a total contract amount not to exceed $77,961. 6. Authorize the City Manager or designee to execute all contracts and associated documents, subject to City Attorney review. 11. SUMMARY VACATION OF AN EASEMENT FOR SANITARY SEWER PURPOSES AT SHAPELL - PLUM CANYON APARTMENTS (WHITES CANYON ROAD) - Approval of this resolution would provide for the summary vacation of a sanitary sewer easement at the Plum Canyon Apartments, located at 19300 Maybrook Lane. RECOMMENDED ACTION: City Council: 1. Adopt a resolution for the summary vacation of an easement for sanitary sewer purposes, as described in Exhibit "A" Legal Description and shown on Exhibit "B" Exhibit Map, of the attached resolution. 2. Direct the City Clerk to record the certified original resolution in the Los Angeles County Registrar -Recorder's office. Page 7 PUBLIC PARTICIPATION This time has been set aside for any speakers that have turned in speaker cards and were not heard in the first public participation section to address the City Council on items that are NOT on the agenda. Speaker cards may not be submitted relating to any items listed on the agenda. STAFF COMMENTS ADJOURNMENT FUTURE MEETINGS The next regular meeting of the City Council will be held May 12, 2026, at 6:00 PM in the Council Chambers, 1st floor of City Hall, 23920 Valencia Blvd., Santa Clarita, CA. CERTIFICATION On April 23, 2026, I, Mary Cusick, do hereby certify that I am the duly appointed and qualified City Clerk for the City of Santa Clarita and that the foregoing agenda was posted at City Hall. Mary Cusick City Clerk Santa Clarita, California Page 8